HomeMy WebLinkAbout2008/09/23 Item 5
CITY COUNCIL
AGENDA STATEMENT
~('f:. CITY OF
~CHULA VISTA
9/23/08, Item 5'
ITEM TITLE:
A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROVING AN AGREEMENT BETWEEN THE CITY OF CHULA VISTA Al'lD
WALKSANDIEGO IN THE AMOUNT OF $194.310 TO ANALYZE
WALKABILITY SURROUNDING ALL PUBLIC ELEMENTARY SCHOOLS
WITHIN THE CITY OF CHULA VISTA EXCEPT ALLEN SCHOOL, CHULA
VISTA HILLS, HALECREST, HILLTOP, LAUDERBACH, MONTGOMERY,
SALT CREEK, AND VISTA SQUARE ELEMENTARY SCHOOLS
B. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROVING AN AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND
WALKSANDlEGO IN THE AMOUNT OF $194,310 TO ANALYZE
WALKABILITY SURROUNDING LAUDERBACH AND MONTGOMERY
ELEMENTARY SCHOOLS
C. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROVING AN AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND
WALKSANDIEGO IN THE AMOUNT OF $I94,3IO TO ANALYZE
WALKABILITY SURROUNDING ALLEN SCHOOL, CHULA VISTA HILLS,
AND SALT CREEK ELEMENTARY SCHOOLS
,
D. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROVING AN AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND
WALKSANDIEGO IN THE AMOUNT OF $194,310 TO ANALYZE
WALKABILITY SURROUNDING HILLTOP AND VISTA SQUARE
ELEMENTARY SCHOOLS
E. RESOLUTION OF THE CITY COUN)':IL OF THE CITY OF Cl-IULA VISTA
APPROVING AN AGREEMENT BET EN THE CITY OF CHULA VISTA AND
WALKSANDIEGO IN THE OUNT OF $194,310 TO ANALYZE
W ALKABILITY SURROUNDING ALECREST ELEMENTARY SCHOOL
SUBMITTED BY:
DIRECTOR OF ENGINEERING
REVIEWED BY:
C' _ --)
ASSISTANT CITY MANAGER --;>
4/STHS VOTE: YES 0 NO [gl
SUMMARY
In 2006, City staff applied for a Community-Based Transportation Planning Grant to fund 36
walking audits around elementary schools within the City. The walking audits would gather resident
opinions and desires for pedestrian-related improvements within their neighborhood. As described in
the grant application, each walking audit will be facilitated by WalkSanDiego, a local grassroots,
non-profit organization focused on improving walkability throughout the region.
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ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed activity for compliance with the
California Environmental Quality Act (CEQA) and has determined that the activity qualifies for a
Class 6 categorical exemption pursuant to Section 15306 of the State CEQA Guidelines. Thus, no
further environmental review is necessary at this time. Once projects have been defined,
environmental review may be required and a CEQA and potentially NEPA (National Environmental
Policy Act) determination completed prior to commencing the construction of any future
improvements and projects identified.
RECOMMEl'<'DA TION
Council adopt the resolutions.
BOARDS/COMMISSION RECOMMENDA nON
Not applicable.
DISCUSSION
In 2006, the City applied for a State grant under the Community-Based Transportation Planning
program. The focus of the proposed grant work is to build upon the City's missing infrastructure
database, taking into account the desires of Chula Vista residents regarding pedestrian facilities.
Staff was notified in late 2007 that our application had been reviewed, and the City was awarded
grant funding in the amount of $241,600. On January 8, 2008, City Council adopted resolutions
2008-003, 2008-004, 2008-005, 2008-006, and 2008-007 authorizing the acceptance of the Kids
Walk & Bike to School - Phase II Community-Based Transportation Planning Grant, authorizing the
Mayor to execute an agreement with the State of Californja for the grant, and establishing a new
capital improvement project (CIP No. TF-362).
The grant project is designed as a massive public outreach effort, teaching residents across Chula
Vista about "walkability" and the types of pedestrian accommodations present in "walkable
communities." After teaching residents about walkability, the project then asks residents to identify
and prioritize desired improvements for their neighborhood that would improve the neighborhood's
walkability. Once collected, this information will be placed in the City's Pedestrian Master Plan
currently in the early stages of being created, or used to create new missing infrastructure capital
improvement projects during the annual budgeting process.
The unique, community-directed focus of this project centers around community meetings and
"walking audits" to take place at 36 different elementary schools across the City. Residents living
within the attendance boundaries of each elementary school chosen will be invited to attend a public
meeting where the project team will discuss walkability, providing tips for healthy and safe
pedestrian activity. This educational component will be followed by the walking audit itself, which
provides residents with an opportunity to walk their neighborhood with representatives from the
project team, discussing neighborhood characteristics that impact the area's walkability as well as
physical improvements facilitating pedestrian activity. Once completed, residents will be asked to
prioritize their list of desired improvements. The end result will be a significant amount of direct
resident feedback that will be used for the following purposes. The walking audit workshops
detailed in this program will be one of several methods used as public outreach opportunities,
teaching residents about safe pedestrian practices. The information gathered will be delivered to the
project team currently working on the creation of a pedestrian master plan. Engineering staff will use
the data gathered during the walking audit process to help develop new crp missing infrastructure
projects. The Engineering Department, in conjunction with the Police Department will kickoff a
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pedestrian safety campaign in late October similar to the "Stop on Red" and "Slow Down Chula
Vista'" campaigns aimed at improving pedestrian safety.
The grant program, as originally described, was to be a collaborative effort between the City of
Chula Vista and Southbay Partnership, a group comprised of two non-profit organizations: Healthy
Eating and Active Communities (HEAC) and WalkSanDiego. Since applying for the grant, Southbay
Partnerships has disbanded, however, the City has continued its partnership with WalkSanDiego, a
grassroots organization focused on improving pedestrian facilities within the region with previous
experience training and performing walking audits within the City of Chula Vista. Using their
unique experience regarding pedestrian-related education and training, WalkSanDiego will facilitate
each of the walking audits with City Engineering statf providing technical and logistical support.
Work is expected to be completed by the summer of2010.
DECISION MAKER CONFLICT
Statf has reviewed the property holdings of the City Council and has found that the following
conflicts exist: Mayor Cox has property holdings within 500' of Halecrest Elementary School;
Councilmember Ramirez has property holdings within 500' of Lauderbach and Montgomery
Elementary Schools; Councilmember McCann has property holdings within 500' of Salt Creek, Allen
School, and Chula Vista Hills Elementary Schools; and Councilmember Castaneda has property
holdings within 500' of Vista Square and Hilltop Elementary Schools.
FISCAL IMPACT
Approval of this agreement will not impact the General Fund. $302,000 of funding for this project
has already been included in the Capital Improvement Program under TF362, "Kids Walk and Bike
to School - Phase [I." This includes $241,600 in grant 'funding (reimbursed by the State after
expenses are incurred) and $60,400 matching ttInds from the City's TransNet resources. Per the
agreement, WalkSanDiego will utilize a total of $194,310. The remaining project fund balance is for
City staff time reimbursement from several departments such as City Attorney, Engineering, Police
and Plannini Departments, for project related tasks.
ATTACHMENTS
Attachment 1 - Community-Based Transportation Planning Grant Application
Attachment 2 - Agreement with WalkSanDiego
Prepared by: Jim Newton and J,luna Cuthbert, Senior Civil Engineers, Engineering Department
M.. IEngineerIA GENDA ICAS2008\09-2 3-08IAgenda Statement Jor WalkSD AgreementRE Vdoc
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ATT " ,~", , '1::- \f' /
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COMMUNITY-BASED TRANSPORTATION PLANNING
APPUCA1l0N
An electronic version or this application package is available on the Department's Di\~sion or
Transport2tion Planning web site at: httIJ://wwwdol.ca.;zovlhq/IDD/f;!ranls.htm
Application length - 15 page maximum - excluding map or project area, digital photographs, and letters
of support that must be attached to the application upon submittal
Double-spaced, 12 pitch font
Required documents
Signed Application, Scope of Work, Project Timeline, map of project area, digital photographs
Submit five hard copies and an electronic copy on a CD of the entire Application in Microsoft Word and
all attachments.
I Kids Walk & Bike to School- Phase IT
City ofChula Vista, Sa!1 Diego County, Calirornia
APPLICANT SUB-RECIPIENT(S)*
Organization City of Chula Vista South Bay Partnership
Contact Person Ms. Leah Browder
(include salutation Deputy Director or Engineering Mr. Dana Richardson, Director
and title)
I Mailing Address 276 Fourth Avenue 2400 East Fourth Street
City Chula Vista, CA I ,National City, CA
Zip Code 91910 91950
E-mail Address I browder@ci.chula-vista.ca.us i richardl@pvh.ah.org
Telephone Area 619 I Number I 409-5976 Area! (619) Number I 472-4607
Number I Code Code
Fax Number I Area 619 I Number I 427-4246 Area I (619) Number I 470-4289
Code Code
FUNDING INFORMATION
Grant Funds Requested I $ 241,600
Local Match (200/Q of funds req uested) 1$ 60.400
Other Funding 1$ 0
Total Project Cost I $ 302,000
LEGISLATORS IN PROJECT AREA
State Senator!s) (name and district) Assemblv Member!s) (name and district)
Denise Ducheny, Senate District 40 Shirlev Horton, 78'" Assembly District
Juan Val1!a5, 79'. Assembly District
!
* Attach additional pages if necessa.-y (this attachment will not be included in the 15 page maximum)
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Project Summary - Identify the cOffi\nunity, stakeholders, and what will be accomplished (proposed tasks,
,steps, and deliverables in chronological order), Describe how the project wiJI be managed and all
lappropriate product delivered,
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Community: Tne City of Chula Vista is located 12 miles south of do'Wntown San Diego and 5 miles
north of the international border with Mexico. The city's population of 223,500 is diverse at 50%
HispalUc, and youthful 'With a median age of 33 and almost 30% under the age of ] 8. Chula Vista is
also one of the fastest growing municipalities in the country 'With a 52 square mile public infrastructure
network that is expanding accordingly. The city's existing and planned transportation facilities vary
dramatically in condition and sufficiency from the newly developing areas of the city to the older
aging pre-smart growth neighborhoods. The rapid expansion, combined 'With a limited pool of
resources, now calls for a prioritization of city pedestrian, bicycle, and traffic circulation
improvements through smart, community-based master planning efforts.
Stakeholders: Initially, the project 'Will focus on the ",-mile "buffer zones" surrounding eacb of the
city's elementary schools (see Project Area map). Observations are that parents residing 'Within these
zones are more apt to allow their children to walk to school. Therefore, the fIrst sta.l(eholders to gain
benefIts from this project will be the city's schoolchildren, their families, and their neighbors.
Ultimately, the project will have positive impacts for all residents, A number of community-based
stakeholder organizations will take an active role in this planning project including Healthy Eating,
Active Communities (HEAC) and Walk San Diego who have partnered as the South Bay Partnership.
This partnership actively works at the community level to reduce childhood obesity by promoting
walkability and reduci.,"'g reliance on cars. The South Bay Pa.rtnership will be the city's key planning
partner on this project. Other slakeholders will include the recently formed Southwest Chula Vista
Civic Association, the Environmental Health Coalition, the Northwest Civic Association, and a local
volunteer group known as "Crossroads" which monitors city plantllng efforts and provides regular
input. Local schools (where the community meetings will take place) and school districts, parent
faculty groups and homeowners assDciations will have critical involvement throughout the process.
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JlLrisdictional stakeholders such as city councilmembers, the city's redevelopment agency, and
impacted city departments such as Public Works and Police will benefit from well-targeted planning
outcomes and directives from this project.
Planned Accomplishments; To establish a long-term plan for prioritizing and funding the entire
integrated network of pedestrian and bicycle facilities improvements, the city has embarked on a
major comprehensive initiative to inventory, assess, and master plan the city's miSSiIlg and inadequate
infrastructure. A unique aspect of tJus project is its community-directed focus. A city
interdepartmental project team (see Attachment 1) will provide oversi!S-"-t, general project
management, technical advisement, analysis, aI,d report preparation. But the success of this fully
collaborative effort, including design aspects, is predicated on the scope and depth of South Bay
Partoersmp's community outreach, hands-on coordination of day-to-day comrnwity-level planning
activities, and ensuring that planned tasks are accomplished by the community.
Tasks, Steps, and Deliverables (in chronological order): The plarming project will be
accomplished in two phases. Phase I is described here for background purposes only and is not part of
to'1is grant proposal. It is an already-funded effort to'1at is currently in progress. Phase I provides a
baseline GIS-based assessment of the current state of the city's pedestrian transportation infrastructure
and preliminary cost estimates from the perspective of elementary school attendance boundaries. City
departments and t.'1e City Council will receive a full presentation of the infrastructure maps and
estimated cost estimates for missing sidewalks~ curbs, gutters~ ADA ped ramps, pavement and cross
gutters, and other deficiencies. In addition, Phase I wilj provide City Council with a fiscal analysis of
current policy challenges; current prioritization criteria aIld potential new considerations; current
fiLT'lding availability and allocations~ alternate applications of current revenue; and potential new
revenue sources. Comments, concerns, and other feedback from the initial presentations will be
incorporated into the analyses. Alignment of the proposed improvements with the principles or smart
growth and sustainability will be emphasized throughout all phases of the project.
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South Bay Partnership and other community-based orgarJizations listed above will be presented
",~th the baseline rechnical report of missing pedestrian and other facilities, and an inter-group/city
dialogue initiated. Over the neAl several months, the process will generate valuable input, to be
discussed and irlcorporated into the design and protocols for Phase II planning. These steps will be
accomplished by June 2007.
Phase II, which is the subject of this grant proposal, marks the beginning of community
engagement in the transportation planning process. Tne now mice-improved infrastructure reports
,,111 be presented at community meetings facilitated by the South Bay Partnership. Community
meetings will be held at each of the city's 36 neighborhood elementary schools. Residents will review
Ii'!e full range' of infrastructure needs and share thoughts regarding priorities in their neighborhoods
given L!-,e overwhelnllng needs and limited funding availability. The goal is to hear what missing
infrastructure feels like to the people who live in the area and whose children are trying to walk to
school. This will allow the City Council to consider how the community views and prioritizes missing
sidewalks and other deficiencies as the City Council wor,ks through the tough financial decisions
associated with infras1.1,Jcture management choices. These meetings would also explore community
reaction to funding alternatives. Input from these meetings will help form L'!e framework for creating
mutually agreed upon protocols for the next infrastrlicrure assessment step. Using the protocols, the
South Bay Partnership wi.ll next work with the city and each of the 36 neighborhoods to complete a
series of detailed neighborhood walking audits. Data from the audits, together with the GIS irrventory,
t.he community meetings, and lessons learned, will ultimately provide L!-,e basis for sOlllld, responsive
citywide planning eff6rts. This commuIrity outreach component "ill be the most far-reaching step of
the project and is scheduled for completion by February 2008.
From February 2008 Ii'lrough May 2008, city staff works "ith the South Bay Partnership to
collect and analyze Ii"e considerable a.'!lOllllt of data from the community outreach activities,
incorporates the neW findings into an updated report and cost estimates, to be presented to city
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departments and the City Council. The report will also irlcorporate updated recommendations
regardi.'1g potential policy revisions: prioritization criteria and potential new considerations; fundi.,g
avaiiability a..'1d allocations; alternate application of current revenue and potential new revenue sources
based on community input. By June 2008, city project management staff will receive City Council
direction and feedback with regard to finalization f)f priority lists, refined project estimates, and
implementation of revenue strategies.
In the project's final step, the city would again work closely with the South Bay Partnership to
return to the community for final community-level meetings to review and comment on tbe pedestrian
infrastructure priority list and other key aspects of the project. The additional commuluty feedback
will be incorporated before publication of the final report and presentation to City Council and the
public by December 2008.
. This planning project develops informatif)n and methods that would be beneficial to other
California communities experiencing the same growth pressures as Chula Vista and alSD are
cO!I'.nUtted to community-directed prioritization playing a major role in transportation planning. This
study could serve as a case study for other regions and ma..\::e efficient use of future planning funds by
having made initial pr~gress in these areas.
IJustification for the Planning Project - Describe the transportation issue or need. Explain how the
,proposal meets or relates to the Conununity-Based Transportation Planning Grant Program's Purpose and
. Specific Objectives.
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Transportation issue: New development and community revitalization Issues in older sections of
Chula Vista include abroad array of highly interrelated transportation, infrastructure, and land use
factors. Today's infrastructure - particularly in older pre-smart growth neighborhoods - '.'fill not
support the city's estimated growth, which is projected to reach approximately 280,000 by the year
2030. The City Council frequently receives competh,g requests from t.oe public for local
infrasuucture improvements. An overwhelming proportion of the citizen requests directly correlate
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with the City Council's desire to ensure safe routes to schools, Public ifu"rastructure and land use
patterns in neighborhoods near schools strongly influence the health and safety of our school children,
They influence neighborhood walkability, pedestrian and bicyclist safety, traffic circulation patterns
and speeds, public tral1sit systems, multimodal cboices, and commUI'ity cha.racter and pride.
Currently, missing sidewalks, curb and gutter are estimated at $132 million, far in excess of
available resources to provide them. However, the city believes that the answer to finding a
comprehensive and balanced approach to addressing local transportation planning needs and funding
priorities lies with.iJl its comHlUnities. The proposed approach considers the issues within the scope of
pedestrian routes to elementary schools. It engages the community by using local schools as the focal
point for a major multi-tiered work progran1 to: (1) inventory and assess pedestrian infrastructuJe near
schools; (2) ,pitiate a comprehensive community-based specific transportation planning effort; (3)
prioritize infrastructure needs and deficiencies near schools; (4) establish a citywide infrastructure
management ptogram; and (5) develop and implement traffic-calming and other pedestriaI1-friendly
practices.
Community-based purpose and objectives: A.s proposed, th.is multi-disciplinary project would
directly acrueve the purpose and objectives of the program, specifically:
The project not only encourages commuluty involvement and partnersh.ip, but is structured so
that community involvement helps form the basic foundation for meaningful, well-targeted
project outcomes
More livable commUI'Jties are inevitably achieved by providing the highest priority pedestrian
facilities near schools
ProraotioD of strong and healthy communities by improving walkability and improved bike
routes for children
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The project is a good example of efficient transportation planning that will provide more
pedestrian facilities near schools, reduce vehide trips, and improve air quality
The project promotes walkability and bike-friendly routes near schools - a healthy, safe
context sensitive concept that fosters and encourages non-motorized transportation
! Public Participation - Describe how the public and other potential stakeholders will be utilized or invited
I to participate throughout the project.
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Every developmental stage of Phase II incorporates a three-level outreach/feedback loop approach.
First presentation to Cirj departments, then organized stakeholder groups such as the South Bay
Partnership and finally commu11ity-at-Iarge \vith all input incorporated to ensure context sensitive
progress toward a final recommendation to the City Council for action. Residents -will cooperate as
partners wiL'1 the City of Chula Vista and with the South Bay Partnership during the planning of this
collaborative project to ensure its success and responsiveness to commmlity needs.
Public participation will be a critical component of the planning process. A senes of
community workshops will be held with the South Bay Partnership, Northwest Civic Association, the
Third Avenue Village Association (TAVA), the Southwest Chula Vista Civic Association, the
Environmental Health Coalition, Crossroads, local schools and school districts, and other interested
groups and residents invited to take part in the planning process. The optimal workshop participation
would involve 25-40 people. and will be facilitated by South Bay Pfu'lilership and a city project team
consisting of city transportation planning and engineering staff and community development staff.
Workshops -will be designed to present preliminary [mdings to the cotIunuDity at critical decisioIl
points in the planning, The goal of this level of community involvement is to ensure that adequate
community input is incorporated at each phase of the process from those who will actually be most
affected. COITLlnunity involvement at critical decision points and throughout the process will greatly
advantage the project, ensuring responsive &'1d high-quality outcomes. The workshops w'ill also
ensure community ownership ofproject outcomes and the eventual implementation of the priorities.
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Transportation Planning Grant Goals - Demonstrate how the proposal addresses one or more of the
Caltrans Transport2.tion Planning Grant Goals listed on Page 2.
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The main goals addressed through this project are (I) smart multimodal community-based
transport2.tion planning that results in reduced vehicle trips and improved air quality by integrating
infrastructure priority-setting into active local communities; (2) healthy, safe context sensitive
transportation facilities planning that improves walkability and bike-friendly routes in the
cornmunities sun-ounding scho~ls; (3) increased resource efficiency through conservation by reducing
the need for automobile trips; which also relates to (4) safe and healthy cOrP.munities and (5) improved
pedestrian and bicycle mobility and access; (6) public and stakeholder participation are key elements
of the project as described above; a.'ld (7) reducing air pollution and (8) energy conservation are
implied in that this project ",ill focus on providing convenient and attractive alternatives to multiple
daily car trips.
Project Outcomes - Describe how the interim and fmal products will be carried forward to the next stage
of the project development process.
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Interim and Final Products: Interim products include the community-based transport2.tion
assessment protocols, walking audits, interim reports and final report. These are described in greater
detail iIt "Tasks, Steps, and Deliverables" above. Public meetings and meeting materials including
PowerPoint presentations also will be produced. The final report ",ill be produced and available for
other jurisdictions interested in using this work as a basis for similar services. The next stage of the
development process will use the final report as a City Council-adopted master-plarII'ing tool to
implement the transportation improvements, school zone by school zone, according to community
priorities.
City staff has worked closely with the South Bay Partnership (Healthy Eating, Active
Communities; and Walk San Diego) on other projects over t.1"e years and win continue to work
cooperatively on this plannL'1g srudy. Regular working group meetings will be conducted to ensure
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issues are dealt with 1.!1 a timely manner and brought to Caltrans attention if necessary. Through this
regular interaction between city sta..if and the South Bay Partnership, the working group will determme
if major adjustments need to be made to the scope of work m order to complete each work task and the
overall objectives of the project and report those to Caltrans The city project team win prepare
quarterly progress reports to Caltrans for this project, as is the case with previous grant programs
admmistered by Caltrans.
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T" the best "r my kn"wledge, aU informati"n c"ntained in this pr"posal is true and correct.
~uA d!;JvuUC-U-{_
Signature of Authorized Official (Applicant)
Leah Browder
Print Name
Act
ngineering
October 12, 2006
Dale
Dire~torr SOllth RRY P~r~nprship
Title
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City of Chula Vista - Kids Walk & Bike to School Phase II Planning Project
Scope of Work.
Task 1 Working Group
Staff from the city and the South Bay Partnership ",ill organize a project working group for this
project. Results from Phase ] of the project will be reviewed and disseminated to participating
community groups and city departments. A consultant may be hired to conduct certain technical and
reporting tasks of the project.
}~~y:~~~>~~ftif~~;i!fu~~{fJ~:::~jE::$1~~f~~~~~i~QijJ1m~~~~%~~F\~~f~i~f~~{~~%t;1llitill~~"t~~~
Working Group Meetin~s I Agendas and materials for each meeting
Project Consultant (if anv) I Procurement Drocess and contract
Task 2 Public Outreacl>/Community Input Workshops
Tbe South Bay Partnership team will facilitate a series of one or more community workshops at each
of the city's 36 elementary schools, inviting both residents and community groups. Workshops will
aim to familiarize the cormnunity with walkability and other transportation concepts and the available
resOurces for improvements. Residents will be asked to provide input with regard to (I) assessment
protocols for walk audits, (2) neighborbood transportation issues, and (3) infrastructure priorities.
f:ilU~~1?lll~~~~~~~~2}~~~if~N~~~i~}~~~>i~~~o~~~fj:~~~i~~~~~i~]ffi~{A3~X~d:]~~~~
Commuruty-Based Assessment Protocols for Agendas, materials and PowerPoint
Walk Audits . presentations.
Summary of issues and Comments included III interim reDort
COIT'illlunity-based Priority List I WorKshop a.Il1"'l.ouncements, materials,
attendance numbers and feedback.
Task 3 Walk Audits
Using mutually agreed upon protocols, the SouLI, Bay Par-illerspjp "ill facilitate the completion of
detailed neighborhood walk audits with eacb ofL..,e 36 school zones.
8~~~1i$~;~+%p~if:~-i~1:~~1i~~{ ~munematl~~1~,f;}~~~5r~;~t~~~~~:bT~~~~~7~~~1fig~~.
Walk Audits for 36 school zones
Schedules, timesheets, maps, completed audit forms,
boto a hs, and other data collection materials
Task 4 Analysis of Findings
Cit'j staff will work 'With the South Bay Parmership to analyze and summarize data from the walk
audits, community meetings, to'!e existing GIS inventory of infrastructure deficits, fiscal data, and
lessons learned, to create a comprehensive draft master planpjng report to be presented to city
departments and the City Council for direction and feedback,
!~~'eg~e~::~~~~~f$ffi.~t~~:f(.r~~~$~~ ~p~~~~~~t{~~1i~~~~~~1~1~~~~~;J,~w~~~!jf;Ji~;~]%~.!~~,~;~j
Draft master planning report
Technical report summarizing cornmunity-proposed
priorities, potential policy revisions, funding
availability a,'1d allocations, etc.
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Task 5 Interim Report
City staff will work with City Council to incorporate Council direction, including fmalization of
priority lists, refinement of project estimates, and implementation of revenue strateilies,
~~~@~E~;~j;;:~;:HE~;4~~~*~~~flllf6~~f[J.~~:~~j!f~r~~}~~l?t~1~~~Jl&~~W{g~~
Interim report I Council workshop agendas, draft report~ presentation
materials
Task 6 Final Community Meetings and Report
City staff will work 1Nith the South Bay Partnership to return to the commupJty for a final series of
community-level meetings to receive comments On the interim report's pedestrian infrastructure
priority list and other key aspects of the project The additional community input will be incorporated
before publication of the final report and presentation to City Council for adoption.
[])eity,~~:Sll:~~~:t~{s~~_~~~~~~j~*~ ~ttum~I~7~1~L~~~~~~}t~~~J.i~i,~~]1~~~g~~s~~mtrfi~~~~iW:]~[t
Final cODh-nunitvmeetings Agendas, draft renorts, presentation materials
I Final report TecbrJcal report on strategies, resources~ and priorities for
creating walkable neighborhoods. The final report will
inel ude a phasing plan for implementation and "ill indicate
how facilities should be phased to coordinate with (1)
planned and potential land uses and (2) existing facilities.
Each pbase will indicate wbat lS required in terms of capital,
const:ruction~ service plan, and how the various components
will be built UD to achieve full implementation.
BUDGET/COSTS
Responsible . . .
Cate<iories 'Partv . Giallt"C:ost Match Tot,,]
! City project
1. Working Group i manager, South $ 3,900 i $ 3,900 $ 7,800
Bay Partnershio
\ 2. Public Sout,1o Bay
Outreach/Community Partnership, city 136,200 0 13 6,200
Input W orksboDs Dmject team I
I South Bay . 01
3. Walk Audits 36,700 36,700
PartnershiD I
4. Analysis of I City project team 30,000 30,000 I 60,000
Findings
5. Interim reDort Citv Dmiecl team 0 11,300 11,300
6. Final Cotnmunity City project
Meetings and Report tearn"South Bay 34,800 15,200 50,000
Partnership
. I TOTALS Is 241,600 $ 60,400 I $ 302,000
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California Department of Transportation
Transportation Planning Grants
Fiscal Year 2007-2008
PROJECT TlMELlNE
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-'
m
tedfcirEnviioniil$ijtaF,Jij$ti~~i:CQtit!'fx't1$ili1sl tNrrAlaiiilifiaai!'dCdi111J1tifi itv}Bil$eli'Trifri!;ifOf1i'itlpn'B( ann; rfCi.iJ.JJpl'c;~tioii's:;OiiIv(: .',::
~alk & Bike to School - Phase 1\ I Grantee ICity of Chula Vista
C;;;,;",;, ';;i' i.'. ~ FW~aIW ,,"i,2007 (00 )i!!~F,y{itJooitJij!(,U' ,!'; ,:( I
Responsible Party Total Cost Grant $ Local $ In-kind $ Other$ SOND FM MJJ SOND FM MJ Oeliverables --
"
Caltrnns $ 1 ~....
--- --- ,- -- -- - -
Caltraos!Q!Y Council $ - Caltrans~ contract
sseminate Phase I City project learn/SBP. $ 7,80 $ 3,90< $( $3,90( $( -184 Workln9 group meellngs
Icnls
, , -;.'j , Community-based assessment
$ 136,20 $( $1 \~j ;: 1/, protocols for walk audits; summary of
". , Issues & comments; CO/llffiUnlly-
'( '\l i ,
lOpS SSP $ 136,20 $ -- '.']"'" base9~.~~ list
- ~- - -
$( $0 ~ ,,~ Completed walk audits for 36 school
SBPfWalk San Dj~ $ 36,70r $ 36,70 $r ..,,:,
-~ --- . ones
ann\nn fe~or\ Citv ",oleelleam $ 60,001 $ 30,001 $30,00' $( $1 ~! .}~ ~ ir Draft maslerplanni~~rt
" - - - --
estimates guroieclleam & Council $ 11,30 $ 1 $ $11,3OC $1 Interim report
5, 1-'---- , - -------
195; CllylS8P $ 47,50( $ 34,80 $( $'12,70C $( ~ ,;!: ;!: Final community meetings;
" , nnall€p0l1
- -"
- --
City project team $ 2,501 $ 0 $2,500 $0 ~dDpled plan ready for
eolian " imDlementalion
~liJ"'"J)"'"' m~',:::i! iii$1i3'1J2;1J1J[ :"!$1$ii;60ii "$'~IJ,Qili ':';$31J;40
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5-18
Kids Walk & Bike to School- Phase II Planning Project
Attachment 1- Project Team
City of Chula Vista Proiect Team
Project Manager: Deputy Director of Engineering
Engineering Department (transportation planning, mapping/schematics, fiscal data)
General Services Department (engineering design)
Public Works Operations Depanment (engineering inspection and ongoing maintenance)
Planning Department (specific planning, pedestrian focus and future policy considerations)
Community Development Department (economic oevelopment, community revitalization)
South Bav Partnership Team
Director. South Bay Partnership
l-Jeaithy Eating. Active Communities (HEAC) (community meetings facilitation)
Walk San Diego (walk audits)
Other Community Organizations
Southwest Chula Vista Civic Association
Northwest Civic Association
Environmentar Health Coalition
Crossroads
Schools. school districts, parent-faculty associations
Homeowners associations
5-19
f\ \outh Bay
POrtnersh!p
2.0;00 EAsT F:Jurrr:", ST.
NATlO:-<iU. Cr.y
Cillf":JR:.I....
91950-20:;>9
(6-;9) 472-'160;
~ (Ommunilj' lol\ohuld\ian ~irnfd ollmpminq
hfdllt, ana wrll-b1inq in Soulh ffqion or S~n Di~~c
October 11, 2006
Mayor Stephen C. Padilia
City of Chula Vista
276 Fourth A venue
Chuia Vista, CA 919 i 0
RE: SUDDort for "Kids Walk and Bike tn School - Phase IT'
Dear Mayor Padilla,
The South Bay Partnership, a multiwlevel coalition focused on irnpro\.ing the health and quality oflife
of residents Lfu-oughout the South Region of San Diego County since 1996, supports the City Chuia
Vista's efforts in applying for a Califomia Department of Trans po nation Community-Based Planning
grant. The grant ""ill help promote a strong and healthy community in Chula Vista by supporting
innovative approaches to providing children and their families v...ith easily accessible and highly
efficient i.TaJ.1.sportation options.
The proposed pia.'1I1ing project would be conducted in coordi.:,ation wit.lJ. the Soutb Bay Pa..rmership' s
Healthy Eating, Active Communities (HEAC) initiative and key partner organizations, like Walk San
Diego (\VSD). The HEAC initiative and \VSD offer an expertise in community-focused public health.
related to the build e.nvironment and commuruty design1 Their innovative approach has a special
emphasis on designing physical activity environments that are also pedestrian a.:.'1d bicycle-friendly.
The intent of our unique collaboration related to this project is to learn about infrastructure needs
surrounding each of the city"s elementary schools, through the lens of the stakeholders and resident
groups. Our successful collaboration vrill produce a s.eries of comprehensive walking audits Lqat could
L~en be used as the framework for well-targeted infrastructure plaItning.
In recent years, the City of Chula Vista has worked closely v.,rith other expert entities such as Caltrans
and the San Diego Association of Governments (SAA'DAG), to align infrastrucrure development \vlth
smarr groVl1h principles, \vhicn encourage and promote walkabiiity and bike friendly routes near
schools. \)y'e applaud the City"s efforts to work closely with HEAC and WSD in pmviding a
comprehensive system of \valkable corridors, whicb in turn will promote healthy lifesryles and reduce
childhood obesity.
V.,,'e feel that t.i:1is project will not only sef\'e as a model for localized, child-focused transportation
planning for other communities throughout the State, but ",rill provide immeasurable benefits to the
families living in this communirr.
~]0~n-
DIrector
F,'::!JSiJ i-:\ ;;.;E CU\,:~n uF ~,'.'"- [ll!:(,':';
HL~L--:-c; _\.~;~; !-'!'."~l."', ''::H\'jC:=~~~,~p.:t:\"_~l. :<H(\L "'-Ifl c.l!1\'-C. "'-l'I/\"lCL"
5-20
RESOLUTfON NO. 2008-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AN AGREEMENT BETWEEN
THE CITY OF CHULA VISTA AND W4LKSANDiEGO IN THE
AMOUNT OF $194,310 TO ANALYZE WALKABlLlTY
SURROUNDiNG ALL PUBliC ELEMENTARY SCHOOLS
WITHIN THE CITY OF CHULA VISTA EXCEPT ALLEN
SCHOOL, CHULA VISTA HiLLS, HALECREST, HILLTOP,
LAUDERBACH, MONTGOMERY, SALT CREEK, AND VISTA
SQUARE ELEMENTARY SCHOOLS
WHEREAS, City staff applied for a community based transportation planning grant in
the amount of 5241 ,600 tor the Kids Walk & Bike to School Phase II Planning Project \V ith the
State ot'Califot11ia Department of Transportation (Caltrans) on October 12,2006; and
WHEREAS, Caltrans awarded the grant in the amount of $241,600 to the City on
September 28,2007; and
WH ERE AS, on .January 8, 200S, the City Council, pursuant to Resolutions No. 2008-
OOJ. No. 2008-004, No 2008-005, No. 2008-006, and No. 2008-007 accepted the grant funds,
established el new Capital Improvement Project (TFJ62), transferred $60,400 in existing funds
from TFJ45 to TFJ62, and appropriated 5241,600 in grant funds to TF362; and
WHEREAS, staff included the tasks of gathering data from residents living across the
entire City through community meetings and walk audits regarding missing or desired pedestrian
related t:'lcilities as part of the application for the Kids Walk and Bike to School grant; and
WHEREAS, WalkSanDiego shall organize and facilitate walk audit workshops elt thirty-
three elementary schools in Clmla Vista pursuant to the proposed agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ofChula Vista
that it approves an agreement between the City of Chula Vista and WalkSanDiego in the amoLlnt
of 5 194,31 0 to analyze walkability slmounding all public elementary schools within the City of
Chula Vista except Allen School, Chula Vista Hills, Halecrest, Hilltop, Lauclerbach,
Montgomery, Salt Creek, and Vista Square Elementary Schools.
Presented by
Approved as to form by
Richard A. Hopkins
Director of Engineering
J-1 . /1 /' . ....J _
;"-c /t~o,-" //t/(.~A:.~---v/C1j ./{~I'-.-/-
Bart Miesfeld U
interim City Attorney
5-21
RESOLUTION NO. 2008-
RESOLUTION OF THE CiTY COUNCrL OF THE CrTY OF
CHULA ViSTA APPROVING AN AGREEMENT BETWEEN
THE CITY OF CHULA VISTA AND W4LKSAJ'..'1)lEGO iN THE
AMOUNT OF 5194,310 TO ANALYZE WALKABrLITY
SURROUNDlNG LAUDERBACH AND MONTGOMERY
ELEMENTARY SCHOOLS
WHEREAS, City staff applied for a community based transportation planning grant in
the amount of $241,600 for the Kids Walk & Bike to School Phase [l Planning Project with the
State of Cali fomi a Department of Transportation (Caltrans) on October 12,2006; and
WHEREAS, Caltrans awarded the grant in the amount of S241,600 to the City on
September 28. 2007; and
WHEREAS, on January 8, 2008, the City Council, pursuant to Resolutions No. 2008-
orn. No 2008-004, No. 2008-005, No. 2008-006, and No. 2008-007 accepted the grant funds,
established a new Capital Improvement Project (TF362), transfen'ed $60,400 in existing funds
li'om TF345 to TF362, and appropriated $241,600 in grant funds to TF362; and
WHEREAS, staff included the tasks of gathering data from residents living across the
entire City through community meetings and walk audits regarding missing or desired pedestrian
related t~lcilities as parr of the application for the Kids Walk and Bike to School grant; and
WHEREAS, WulkSanDiego shall organize and facilitate walk audit workshops at thiliy-
three elementary schools in Chula Vista pursuant to the proposed agreement.
NOW, THEREFORE, BE iT RESOLVED by the City Council of the City of Cl1Llla Vista
that it appmves an agreement between the City of Chula Vista and WalkSanDiego in the amount
01' 5194.310 to analyze walkability slll'rounding Lauderbach and Montgomery Elementary
schools.
Presented by
Approved as to f01111 by
Richard A Hopkins
Director of Engineenng
~. A A f
/ ~.' /.-
~ ~?~ {J~/1.ji.'..-O--CV't::
Bart Miesfeld
interim City Attomey
.+-,-
{/
5-22
RESOLUTION NO. 200S-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AN AGREEMENT BETWEEN
THE CITY OF CHULA VISTA AND WALKSANDIEGO IN THE
AMOUNT OF $194,3 10 TO. ANALYZE WALKABILITY
SURROUNDING ALLEN SCHOOL, CHULA VISTA HILLS,
AND SALT CREEK ELEMENTARY SCHOOLS
WHEREAS, City staff applied for a community based transportation planning grant in
the amount of $24 I ,600 for the Kids Walk & Bike to School Phase II Planning Project with the
State of Cali fomi a Department of Trans porta tion (Caltrans) on October 12, 2006; and
WHEREAS. Caltrans awarded the grant in the amount of $241,600 to the City on
September 2S. 2007; and
WHEREAS, on January S, 200S, the City Council, pursuant to Resolutions No. 200S-
003. No. 200S-004, No 200S-005. No. 200S-006, and No 200S-007 accepted the grant funds,
established a new Capital improvement Project (TF362), transfelTed $60,400 in existing funds
from TF345 to TF362, and appropriated S241 ,600 in grant funds to TF362; and
WHEREAS, staff included the tasks of gathering data from residents living across the
entire City through community meetings and walk audits regarding missing or desired pedestrian
related facilities as part of the application for tlle Kids Walk and Bike to School grant; and
WHEREAS, WalkSanDiego shall organize and facilitate walk audit workshops at thirty-
three elementary schools in Chula Vista pursuant to the proposed agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ofChula Vista
that it approves an agreement between the City of Chula Vista and WalkSanDiego in the amount
of $ I 94.3 10 to analyze walkability surrounding Allen School, Chula Vista Hills, and Salt Creek
Elementary Schools.
Presented by
Approved as to form by
Richard A Hopkins
Director of Engineering
j
--/:,7 .1 / ~
(t~ /( ~",..a--cvC"
Bart Miesfeld -
Interim City Attorney
~
U
5-23
RESOLUTION NO. 2008-
RESOLUTION OF THE ClTY COUNCiL OF THE CITY OF
CHULA VISTA APPROVfNG AN AGREEMENT BETWEEN
THE CITY OF CHULA VISTA AND WALKSANDrEGO iN THE
AMOUNT OF $194.310 TO ANALYZE WALK..A.BiLITY
SURROUNDrNG HILLTOP AND VISTA SQUARE
ELEMENTARY SCHOOLS
WHEREAS, City staff applied for a community based transportation planning grant in
the amount of $241 ,GOO for the Kids Walk & Bike to School Phase fI Planning Project with the
State of Cali fomi a Department of Transportation (Caltrans) on October 12,2006; and
WHEREAS, Caltrans awarded the grant in the amount of $24l,GOO to the City on
September 28,2007; and
WHEREAS, on Jal1Llary 8, 2008, the City Council, pursuant to Resolutions No. 2008-
003, No 2008-004, No 2008-005, No. 2008-00G, and No. 2008-007 accepted the grant funds,
established a new Capital improvement Project (TF362), transferred $G0,400 in existing funds
t'rom TF345 to TF3G2, and appropriated $241 ,GOO in grant funds to TF362; and
WHEREAS, staft' included the tasks of gathering data from residents living across the
entire City through community meetings and walk audits regarding missing or desired pedestrian
related t'lCilities as part of the application for the Kids Walk and Bike to School grant; and
WHEREAS. WalkSanDiego shall organize and facilitate walk audit workshops at thiliy-
three elementary schools in Chula Vista pursuant to the proposed agreement.
NOW, THEREFORE, BE fT RESOLVED by the City Council of the City ofChula Vista
that it approves an agreement between the City of Chula Vista and WalkSanDiego in the amount
01' S 194Jl 0 to analyze walkability surrounding Hilltop and Vista Squat'e Elementary Schools.
Presented by
Approved as to fom1 by
Richard A Hopkins
Director 01' Engineering
'-~~
Bart Miesfeld
Interim City Attomey
() /)1 /
/ c.../lA.,. ~'to - _<iC'----"
L'
5-24
RESOLUTION NO. 2008-
RESOLUTION OF THE C[TY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AN AGREEMENT BETWEEN
THE CITY OF CHULA VISTA AND WALKSAi\'DIEGO IN THE
AMOlJNT OF $194,310 TO ANALYZE W ALKABILlTY
SURROUNDli\G HALECREST ELEMENTARY SCHOOL
WHEREAS, City staff applied for a community based transportation planning grant in
the amount 01' $24 [,600 for the Kids Walk & Bike to School Phase [[ PLuming Project with the
State of Cali fomi a Department of Transportation (Caltrans) on October 12,2006; and
WHEREAS, Caltrans awarded the grant in the amount of $241,600 to the City on
September 28, 2007; and
WHEREAS, on January 8, 2008, the City Council, pursuant to Resolutions No. 2008-
003, No. 2008-004, No. 2008-005, No. 2008-006, and No. 2008-007 accepted the grant funds,
established a new Capital Improvement Project (TF362), transfetTed $60,400 in existing funds
r"clill TF345 to TF362, and appropriated $24 [,600 in grant funds to TF362; and
WHEREAS, staff included the tasks of gathering data from residents living across the
entire City through community meetings and walk audits regarding missing or desired pedestrian
related facilities as pati of the application for the Kids vValk and Bike to School gmnt; and
WHEREAS, WalkSanDiego shall organize and lacilitate walk audit workshops at thirty-
three elementary schools in Chula Vista pursuant to the proposed agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ofChula Vista
that it approves an agreement between the City of Chula Vista and WalkSanDiego in the amount
01' $194,3 10 to analyze walkability smrounding Halecrest Elementary School.
Presented by
Approved as to for111 by
Richard A. Hopkins
Director of Engineering
j.'J /I
IvU~ (4
Ban Miesfeld
Interim City Attorney
/1 ,
A,DA--;& Z;-TJ"'-
5-25
THE ATTACHED AGREEMENT HAS BEEN REVIE'vVC:D
AND APPROVED AS TO FORM BY THE CITY
ATTORNEY'S OFFICE AND WILL BE
FORMALLY SIGNED UPON APPROVAL BY
THE CITY COUNCIL
. .q
i'~Lc, t~ ~~~ .~
Bart C. Miesfeld U
Interim City Attorney
Dated:
9//7/o~
I t
Agreement between the City of Chula Vista and
Walk San Diego for
Transportation Planning Servic~s Related to a
Community-Based Planning Grant
5-26
/)
ATTACHMENT_ ;<.../
Parties and Recital Page( s)
Agreement between
City of Chula Vista
and
Walk San Diego
For Transportation Planning Services Related to a Community-Based Transportation Planning
Grant
This agreement ("Agreement"), dated for the purposes of reference
only, and effective as of the date last executed unless another date is otherwise specified in
Exhibit A, Paragraph 1, is between the City-related entity as is indicated on Exhibit A,
Paragraph 2, as such ("City"), whose business form is set forth on Exhibit A, Paragraph 3, and
the entity indicated on the attached Exhibit A, Paragraph 4, as Consultant, whose business form
is set forth on Exhibit A, Paragraph 5, and whose place of business and telephone numbers are
set forth on Exhibit A, Paragraph 6 ("Consultant"), and is made with reference to the following
facts:
Recitals
WHEREAS City staff applied for a Community Based Transportation Planning grant in
the amount of$241,600 for the Kids Walk & Bike to School Phase II Planning Project
with the State of California Department of Transportation Caltrans on October 12, 2006; and
WHEREAS the program described in the grant application is to gather data from residents
living across the entire City through community meetings and walking audits regarding missing
or desired pedestrian related facilities within residential communities; and
WHEREAS Caltrans awarded the grant to the City of Chula Vista on September 25,2007;
and
WHEREAS the grant program is to be a coordinated effort between the City of Chula Vista
and Walk San Diego ("Consultant"), a local grassroots, non-profit organization focused on
improving walkability throughout the region; and
\Vhereas, Consultant warrants and represents that they are experienced and staffed in a
manner such that they are and can prepare and deliver the services required of Consultant to City
within the time frames herein provided all in accordance with the terms and conditions of this
Agreement;
(End of Recitals. Next Page starts Obligatory Provisions.)
5-27
Page 1
Obligatory Provisions Pages
NOW, THEREFORE, BE IT RESOL VED that the City and Consultant do hereby mutually
agree as follows:
I. Consultant's Duties
A. General Duties
Consultant shall perform all of the services described on the attached Exhibit A, Paragraph 7,
entitled "General Duties"; and,
B. Scope of Work and Schedule
In the process of performing and delivering said "General Duties", Consultant shall also
perform all of the services described in Exhibit A, Paragraph 8, entitled "Scope of Work and
Schedule", not inconsistent with the General Duties, according to, and within the time frames set
forth in Exhibit A, Paragraph 8, and deliver to City such Deliverables as are identified'in Exhibit
A, Paragraph 8, within the time frames set forth therein, time being of the essence of this
agreement. The General Duties and the work and deliverables required in the Scope of Work and
Schedule shall be herein referred to as the "Defined Services". Failure to complete the Defined
Services by the times indicated does not, except at the option of the City, operate to terminate
this Agreement.
C. Reductions in Scope of Work
City may independently, or upon request from Consultant, from time to time reduce the
Defined Services to be performed by the Consultant under this Agreement. Upon doing so, City
and Consultant agree to meet in good faith and confer for the purpose of negotiating a
corresponding reduction in the compensation associated with said reduction.
D. Additional Services
In addition to performing the Defined Services herein set forth, City may require Consultant
to perform additional consulting services related to the Defined Services (" Additional Services"),
and upon doing so in writing, if they are within the scope of services offered by Consultant,
Consultant shall perform same on a time and materials basis at the rates set forth in the "Rate .
Schedule" in Exhibit A, Paragraph IO.(C), unless a separate fixed fee is otherwise agreed upon.
All compensation for Additional Services shall be paid monthly as billed.
E. Standard of Care
Consultant, in performing any Services under this agreement, whether Defined Services or
Additional Services, shall perform in a manner consistent with that level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions
and in similar locations.
5-28
Page 2
F. Insurance
Consultant must procure insurance against claims for injuries to persons or damages to
property that may arise from or in connection with the performance of the work under the
contract and the results of that work by the Consultant, his agents, representatives, employees or
subcontractors and provide documentation of same prior to commencement of work. The
insurance must be maintained for the duration of the contract.
Minimum Scope of Insurance
Coverage must be at least as broad as:
(1) Insurance Services Office Commercial General Liability coverage (occurrence Form
CGOOO I).
(2) Insurance Services 'Office Form Number CA 0001 covering Automobile Liability.
(3) Workers' Compensation insurance as required by the State of California and
Employer's Liability Insurance.
(4) Professional Liability or Errors & Omissions Liability insurance appropriate to the
Consultant's profession. Architects' and Engineers' coverage is to be endorsed to
include contractual liability.
Minimum Limits of Insurance
Contractor must maintain limits no less than:
I. General Liability:
(Including operations,
products and completed
operations, as applicable)
2. Automobile Liability:
3. Workers' Compensation
Employer's Liability:
4. Professional Liability or
Errors & Omissions
Liability:
$1,000,000 per occurrence for bodily injury, personal injury and
property damage. If Commercial General Liability insurance
with a general aggregate limit is used, either the general
aggregate limit must apply separately to this project/location or
the general aggregate limit must be twice the required occurrence
limit.
$1,000,000 per accident for bodily injury and property damage.
Statutory
$1,000,000 each accident
$1,000,000 disease-policy limit
$1,000,000 disease-each employee
$1,000,000 each occurrence
Deductibles and Self-Insured Retentions
5-29
Page 3
Any deductibles or self-insured retentions must be declared to and approved by the City. At
the option of the City, either the insurer will reduce or eliminate such deductibles or self-insured
retentions as they pertain to the City, its officers, officials, employees and volunteers; or the
Consultant will provide a financial guarantee satisfactory to the City guaranteeing payment of
losses and related investigations, claim administration, and defense expenses.
. Other Insurance Provisions
The general liability, automobile liability, and where appropriate, the worker's compensation
policies are to contain, or be endorsed to contain, the following provisions: .
(1) The City of Chula Vista, its officers, officials, employees, agents, and volunteers are
to be named as additional insureds with respect to liability arising out of automobiles
owned, leased, hired or borrowed by or on behalf of the Consultant, where applicable,
and, with respect to liability arising out of work or operations performed by or on
behalf of the Consultant, including providing materials, parts or equipment furnished
in connection with such work or operations. The general liability additional insured
coverage must be provided in the form of an endorsement to the contractor's
insurance using ISO CG 2010 (ll/85) or its equivalent. Specifically, the endorsement
must not exclude Products/Completed Operations coverage.
(2) The Consultant's General Liability insurance coverage must be primary insurance as
it pertains to the City, its officers, officials, employees, agents, and volunteers. Any
insurance or self-insurance maintained by the City, its officers, officials, employees,
or volunteers is wholly separate from the insurance of the contractor and in no way
relieves the contractor from its responsibility to provide insurance.
(3) The insurance policy required by this clause must be endorsed to state that coverage
will not be canceled by either party, except after thirty (30) days' prior written notice
to the City by certified mail, return receipt requested.
(4) Coverage shall not extend to any indemnity coverage for the active negligence of the
additional insured in any case where an agreement to indemnifY the additional insured
would be invalid under Subdivision (b) of Section 2782 of the Civil Code.
(5) Consultant's insurer will provide a Waiver of Subrogation in favor of the City for
each required policy providing coverage during the life of this contract.
If General Liability, Pollution and/or Asbestos Pollution Liability and/or Errors & Omissions
coverage are written on a claims-made form:
(1) The "Retro Date" must be shown, and must be before the date ofthe contract or the
beginning of the contract work.
(2) Insurance must be maintained and evidence of insurance must be provided for at least
five (5) years after completion of the contract work.
5-30
Page 4
(3) If coverage is canceled or non-renewed, and not replaced with another claims-made
policy fonn with a "Retro Date" prior to the contract effective date, the Consultant
must purchase "extended reporting" coverage for a minimum of five (5) years after
completion of contract work.
(4) A copy of the claims reporting requirements must be submitted to the City for review.
Acceptability of Insurers
Insurance is to be placed with licensed insurers admitted to transact business in the State of
California with a current A.M. Best's rating of no less than A V. If insurance is placed with a
surplus lines insurer, insurer must be listed on the State of California List of Eligible Surplus
Lines Insurers ("LESLI") with a current A.M. Best's rating of no less than A X. Exception may
be made for the State Compensation Fund when not specifically rated.
Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements
effecting coverage required by this clause. The endorsements should be on insurance industry
forms, provided those endorsements or policies conform to the contract requirements. All
certificates and endorsements are to be received and approved by the City before work
commences. The City reserves the right to require, at any time, complete, certified copies of all
required insurance policies, including endorsements evidencing the coverage required by these
specifications.
Subcontractors
Consultants must include all subconsultants as insureds under its policies or furnish separate
certificates and endorsements for each subconsultant. All coverage for subconsultants are subject
to all of the requirements included in these specifications.
G. Security for Performance
(I) Performance Bond
In the event that Exhibit A, at Paragraph] 8, indicates the need for Consultant to provide
a Performance Bond (indicated by a check mark in the parenthetical space immediately
preceding the subparagraph entitled "Performance Bond"), then Consultant shall provide to the
City a performance bond in the form prescribed by the City and by such sureties which are
authorized to transact such business in the State of California, listed as approved by the United
States Department of Treasury Circular 570, httD://www.fms.treas.gov/c570, and whose
underwriting limitation is sufficient to issue bonds in the amount required by the agreement, and
which also satisfy the requirements stated in Section 995.660 of the Code of Civil Procedure,
except as provided otherwise by laws or regulations. All bonds signed by an agent must be
accompanied by a certified copy of such agent's authority to act. Surety companies must be duly
licensed or authorized in the jurisdiction in which the Project is located to issue bonds for the
limits so required. Form must be satisfactory to the Risk Manager or City Attorney which
5-31
Page 5
amount is indicated in the space adjacent to the term, "Performance Bond", in said Exhibit A,
Paragraph 18.
(2) Letter of Credit
In the event that Exhibit A, at Paragraph 18, indicates the need for Consultant to provide
a Letter of Credit (indicated by a check mark in the parenthetical space immediately preceding
the subparagraph entitled "Letter of Credit"), then Consultant shall provide to the City an
irrevocable letter of credit callable by the City at their unfettered discretion by submitting to the
bank a letter, signed by the City Manager, stating that the Consultant is in breach of the terms of
this Agreement. The letter of credit shall be issued by a bank, and be in a form and amount
satisfactory to the Risk Manager or City Attorney which amount is indicated in the space
adjacent to the term, "Letter of Credit", in said Exhibit A, Paragraph 18.
(3) Other Security
In the event that Exhibit A, at Paragraph 18, indicates the need for Consultant to provide
security other than a Performance Bond or a Letter of Credit (indicated by a check mark in the
parenthetical space immediately preceding the subparagraph entitled "Other Security"), then
Consultant shall provide to the City such other security therein listed in a form and amount
satisfactory to the Risk Manager or City Attorney.
H. Business License
Consultant agrees to obtain a business license from the City and to otherwise comply with
Title 5 of the Chula Vista Municipal Code.
2. Duties of the City
A. Consultation and Cooperation
City shall regularly consult the Consultant for the purpose of reviewing the progress of the
Defined Services and Schedule therein contained, and to provide direction and guidance to
achieve the objectives of this agreement. The City shall permit access to its office facilities, files
and records by Consultant throughout the term of the agreement. In addition thereto, City agrees
to provide the information, data, items and materials set forth on Exhibit A, Paragraph 9, and
with the further understanding that delay in the provision of these materials beyond thirty (30)
days after authorization to proceed, sqall constitute a basis for the justifiable delay in the
Consultant's performance of this agreement.
B. Compensation
Upon receipt of a properly prepared billing from Consultant submitted to the City
periodically as indicated in Exhibit A, Paragraph 17, but in no event more frequently than
monthly, on the day ofthe period indicated in Exhibit A, Paragraph 17, City shall compensate
Consultant for all services rendered by Consultant according to the terms and conditions set forth
in Exhibit A, Paragraph 10, adjacent to the governing compensation relationship indicated by a
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"checkmark" next to the appropriate arrangement, subject to the requirements for retention set
forth in Paragraph 18 of Exhibit A, and shall compensate Consultant for out of pocket expenses
as provided in Exhibit A, Paragraph 11.
All billings submitted by Consultant shall contain sufficient information as to the propriety of
the billing to permit the City to evaluate that the amount due and payable thereunder is proper,
and shall specifically contain the City's account number indicated on Exhibit A, Paragraph 17(C)
to be charged upon making such payment.
3. Administration of Contract
Each party designates the individuals ("Contract Administrators") indicated on Exhibit A,
Paragraph 12, as said party's contract administrator who is authorized by said party to represent
them in the routine administration of this agreement.
4. Term
This Agreement shall terminate when the Parties have complied with all executory provisions
hereof.
5. Liquidated Damages
The provisions of this section apply if a Liquidated Damages Rate is provided in Exhibit A,
Paragraph 13.
It is acknowledged by both parties that time is of the essence in the completion of this
Agreement. It is difficult to estimate the amount of damages resulting from delay in
performance. The parties have used their judgment to arrive at a reasonable amount to
compensate for delay.
Failure to complete the Defined Services ",ithin the allotted time period specified in this
Agreement shall result in the following penalty: For each consecutive calendar day in excess of
the time specified for the completion of the respective work assignment or Deliverable, the
Consultant shall pay to the City, or have withheld from monies due, the sum of Liquidated
Damages Rate provided in Exhibit A, Paragraph 13 ("Liquidated Damages Rate").
Time extensions for delays beyond the Consultant's control, other than delays caused by the
City, shall be requested in writing to the City's Contract Administrator, or designee, prior to the
expiration of the specified time. Extensions of time, when granted, will be based upon the effect
of delays to the work and will not be granted for delays to minor portions of work unless it can
be shown that such delays did or will delay the progress of the work.
6. Financial Interests of Consultant
A. Consultant is Designated as an FPPC Filer
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If Consultant is designated on Exhibit A, Paragraph 14, as an "FPPC filer", Consultant is
deemed to be a "Consultant" for the purposes of the Political Reform Act conflict of interest and
disclosure provisions, and shall report economic interests to the City Clerk on the required
Statement of Economic Interests in such reporting categories as are specified in Paragraph 14 of
Exhibit A, or if none are specified, then as determined by the City Attorney.
B. Decline to Participate
Regardless of whether Consultant is designated as an FPPC Filer, Consultant shall not make,
or participate in making or in any way attempt to use Consultant's position to influence a
governmental decision in which Consultant knows or has reason to know Consultant has a
financial interest other than the compensation promised by this Agreement.
C. Search to Determine Economic Interests
Regardless of whether Consultant is designated as an FPPC Filer, Consultant wartants and
represents that Consultant has diligently conducted a search and inventory of Consultant's
economic interests, as the term is used in the regulations promulgated by the Fair Political
Practices Commission, and has determined that Consultant does not, to the best of Consultant's
knowledge, have an economic interest which would conflict with Consultant's duties under this
agreement.
D. Promise Not to Acquire Conflicting Interests
Regardless of whether Consultant is designated as an FPPC Filer, Consultant further warrants
and represents that Consultant will not acquire, obtain, or assume an economic interest during the
term of this Agreement which would constitute a conflict of interest as prohibited by the Fair
Political Practices Act.
E. Duty to Advise of Conflicting Interests
Regardless of whether Consultant is designated as an FPPC Filer, Consultant further warrants
and represents that Consultant will immediately advise the City Attorney of City if Consultant
learns of an economic interest of Consultant's that may result in a conflict of interest for the
purpose of the Fair Political Practices Act, and regulations promulgated thereunder.
F. Specific Warranties Against Economic Interests
Consultant warrants and represents that neither Consultant, nor Consultant's immediate
family members, nor Consultant's employees or agents ("Consultant Associates") presently have
any interest, directly or indirectly, whatsoever in any property which may be the subject matter
of the Defined Services, or in any property within 2 radial miles from the exterior boundaries of
any property which may be the subject matter of the Defined Services, ("Prohibited [nterest"),
other than as listed in Exhibit A, Paragraph 14.
Consultant further warrants and represents that no promise of future employment,
remuneration, consideration, gratuity or other reward or gain has been made to Consultant or
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Consultant Associates in connection with Consultant's performance of this Agreement.
Consultant promises to advise City of any such promise that may be made during the Term of
this Agreement, or for twelve months thereafter.
Consultant agrees that Consultant Associates shall not acquire any such Prohibited Interest
\\iithin the Term of this Agreement, or for twelve months after the expiration of this Agreement,
except with the written permission of City.
Consultant may not conduct or solicit any business for any party to this Agreement, or for
any third party that may be in conflict with Consultant's responsibilities under this Agreement,
except with the written permission of City.
7. Hold Harmless
Consultant shall defend, indemnify, protect and hold harmless the City, its elected and
appointed officers and employees, from and against all claims for damages, liability, cost and
expense (including without limitation attorneys fees) arising out of or alleged by third parties to
be the result of the negligent acts, errors or omissions or the willful misconduct of the
Consultant, and Consultant's employees, subcontractors or other persons, agencies or firms for
whom Consultant is legally responsible in connection with the execution of the work covered by
this Agreement, except only for those claims, damages, liability, costs and expenses (including
without limitations, attorneys fees) arising from the sole negligence or sole willful misconduct of
the City, its officers, employees. Also covered is liability arising from, connected with, caused
by or claimed to be caused by the active or passive negligent acts or omissions of the City, its
agents, officers, or employees which may be in combination with the active or passive negligent
acts or omissions of the Consultant, its employees, agents or officers, or any third party.
With respect to losses arising from Consultant's professional errors or omissions, Consultant
shall defend, indemnify, protect and hold harmless the City, its elected and appointed officers
and employees, from and against all claims for damages, liability, cost and expense (including
without limitation attorneys fees) except for those claims arising from the negligence or willful
misconduct of City, its officers or employees.
Consultant's indemnification shall include any and all costs, expenses, attorneys fees and
liability incurred by the City, its officers, agents or employees in defending against such claims,
whether the same proceed to judgment or not. Consultant's obligations under this Section shall
not be limited by any prior or subsequent declaration by the Consultant. Consultant's obligations
under this Section shall survive the termination of this Agreement.
For those professionals who are required to be licensed by the state (e.g. architects, landscape
architects, surveyors and engineers), the following indemnification provisions should be utilized:
(1) Indemnification and Hold Harmless Agreement
With respect to any liability, including but not limited to claims asserted or costs, losses,
attorney fees, or payments for injury to any person or property caused or claimed to be caused by
the acts or omissions of the Consultant, or Consultant's employees, agents, and officers, arising
5-35
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out of any services performed involving this project, except liability for Professional Services
covered under Section 7.2, the Consultant agrees to defend, indemnify, protect, and hold
harmless the City, its agents, officers, or employees from and against all liability. Also covered is
liability arising from, connected with, caused by, or claimed to be caused by the active or passive
negligent acts or omissions of the City, its agents, officers, or employees which may be in
combination with the active or passive negligent acts or omissions of the Consultant, its
employees, agents or officers, or any third party. The Consultant's duty to indemnify, protect and
hold harmless shall not include any claims or liabilities arising from the sole negligence or sole
willful misconduct of the City, its agents, officers or employees. This section in no way alters,
affects or modifies the Consultant's obligation and duties under Section Exhibit A to this
Agreement.
(2) Indemnification for Professional Services.
As to the Consultant's professional obligation, work or services involving this Project,
the Consultant agrees to indemnify, defend and hold harmless the City, its agents, officers and
employees from and against any and all liability, claims, costs, and damages, including but not
limited to, attorneys fees, that arise out of, or pertain to, or relate to the negligence, recklessness
or willful misconduct of Consultant and its agents in the performance of services under this
agreement, but this indemnity does not apply liability for damages for death or bodily injury to
persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or
defects in design by City or the agents, servants, or independent contractors who are directly
responsible to City, or arising from the active negligence of City.
8. Termination of Agreement for Cause
If, through any cause, Consultant shall fail to fulfill in a timely and proper manner
Consultant's obligations under this Agreement, or if Consultant shall violate any of the
covenants, agreements or stipulations of this Agreement, City shall have the right to terminate
this Agreement by giving written notice to Consultant of such termination and specifying the
effective date thereof at least five (5) days before the effective date of such termination. In that
event, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and
other materials prepared by Consultant shall, at the option of the City, become the property of the
City, and Consultant shall be entitled to receive just and equitable compensation for any work
satisfactorily completed on such documents and other materials up to the effective date of Notice
of Termination, not to exceed the amounts payable hereunder, and less any damages caused City
by Consultant's breach.
9. Errors and Omissions
In the event that the City Administrator determines that the Consultants' negligence, errors,
or omissions in the performance of work under this Agreement has resulted in expense to City
greater than would have resulted if there were no such negligence, errors, omissions, Consultant
shall reimburse City for any additional expenses incurred by the City. Nothing herein is intended
to limit City's rights under other provisions of this agreement.
10. Termination of Agreement for Convenience of City
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City may terminate this Agreement at any time and for any reason, by giving specific written
notice to Consultant of such termination and specifying the effective date thereof, at least thirty
(30) days before the effective date of such termination. In that event, all finished and unfinished
documents and other materials described hereinabove shall, at the option of the City, become
City's sole and exclusive property. If the Agreement is terminated by City as provided in this
paragraph, Consultant shall be entitled to receive just and equitable compensation for any
satisfactory work completed on such documents and other materials to the effective date of such
termination. Consultant hereby expressly waives any and all claims for damages or
compensation arising under this Agreement except as set forth herein.
II. Assignability
The services of Consultant are personal to the City, and Consultant shall not assign any
interest in this Agreement, and shall not transfer any interest in the same (whether by assignment
or notation), without prior written consent of City.
City hereby consents to the assignment of the portions of the Defined Services identified in
Exhibit A, Paragraph 16 to the subconsultants identified thereat as "Permitted Subconsultants".
12. O,^,nership, Publication, Reproduction and Use of Material
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems
and any other materials or properties produced under this Agreement shall be the sole and
exclusive property of City. No such materials or properties produced in whole or in part under
this Agreement shall be subject to private use, copyrights or patent rights by Consultant in the
United States or in any other country without the express written consent of City. City shall have
unrestricted authority to publish, disclose (except as may be limited by the provisions of the
Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any
such reports, studies, data, statistics, forms or other materials or properties produced under this
Agreement.
13. Independent Contractor
City is interested only in the results obtained and Consultant shall perform as an independent
contractor with sole control of the manner and means of performing the services required under
this Agreement. City maintains the right only to reject or accept Consultant's work products.
Consultant and any of the Consultant's agents, employees or representatives are, for all purposes
under this Agreement, an independent contractor and shall not be deemed to be an employee of
City, and none of them shall be entitled to any benefits to which City employees are entitled
including but not limited to, overtime, retirement benefits, worker's compensation benefits,
injury leave or other leave benefits. Therefore, City will not withhold state or federal income tax,
social security tax or any other payroll tax, and Consultant shall be solely responsible for the
payment of same and shall hold the City harmless with regard thereto.
14. Administrative Claims Requirements and Procedures
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No suit or arbitration shall be brought arising out of this agreement, against the City unless a
claim has first been presented in writing and filed with the City and acted upon by the City in
accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code, as
same may from time to time be amended, the provisions of which are incorporated by this
reference as if fully set forth herein, and such policies and procedures used by the City in the
implementation of same.
Upon request by City, Consultant shall meet and confer in good faith with City for the
purpose of resolving any dispute over the terms of this Agreement.
15. Attorney's Fees
Should a dispute arising out of this Agreement result in litigation, it is agreed that the
prevailing party shall be entitled to a judgment against the other for an amount equal to
reasonable attorney's fees and court costs incurred. The "prevailing party" shall be deemed to be
the party who is awarded substantially the relief sought.
16. Statement of Costs
In the event that Consultant prepares a report or document, or participates in the preparation
of a report or document in performing the Defined Services, Consultant shall include, or cause
the inclusion of, in said report or document, a statement of the numbers and cost in dollar
amounts of all contracts and subcontracts relating to the preparation of the report or document.
17. Miscellaneous
A. Consultant not authorized to Represent City
Unless specifically authorized in writing by City, Consultant shall have no authority to act as
City's agent to bind City to any contractual agreements whatsoever.
B. Consultant is Real Estate Broker and/or Salesman
If the box on Exhibit A, Paragraph 15 is marked, the Consultant and/or their principals is/are
licensed with the State of California or some other state as a licensed real estate broker or
salesperson. Otherwise, Consultant represents that neither Consultant, nor their principals are
licensed real estate brokers or salespersons.
C. Notices
All notices, demands or requests provided for or permitted to be given pursuant to this
Agreement must be in writing. All notices, demands and requests to be sent to any party shall be
deemed to have been properly given or served if personally served or deposited in the United
States mail, addressed to such party, postage prepaid, registered or certified, with return receipt
requested, at the addresses identified herein as the places of business for each of the designated
parties.
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D. Entire Agreement
This Agreement, together with any other written docwnent referred to or contemplated
herein, embody the entire Agreement and understanding between the parties relating to the
subject matter hereof. Neither this Agreement nor any provision hereof may be amended,
modified, waived or discharged except by an instrwnent in writing executed by the party against
which enforcement of such amendment, waiver or discharge is sought.
E. Capacity of Parties
Each signatory and party hereto hereby warrants and represents to the other party that it has
legal authority and capacity and direction from its principal to enter into this Agreement, and that
all resolutions or other actions have been taken so as to enable it to enter into this Agreement.
F. Governing Law/Venue
This Agreement shall be governed by and construed in accordance with the laws of the State
of California. Any action arising under or relating to this Agreement shall be brought only in the
federal or state courts located in San Diego County, State of California, and if applicable, the
City of Chula Vista, or as close thereto as possible. Venue for this Agreement, and performance
hereunder, shall be the City of Chula Vista.
(End of page. Next page is signature page.)
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ACKNOWLEDGMENT
State of California
County of
San Diego
On September 15, 2008 Before me, S.M. Okazaki, Notary Public
Personally appeared Kenneth Norman Grimes *****************************
who proved to me on the basis of satisfactory evidence to be the person0)whose name($1
is/~ subscribed to the within instrument and acknowledged to me that he/3/ic/1I1e'f
executed the same in his/hertt!ietr authorized capacity(~}, and that by his/herjtl,eir
signature~ on the instrument the person(M; or the entity upon behalf of which the
person~acted,executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
Signature 1M ajil
(Seal)
~:i:~~~:1
i Nolcuy PublIc - CclIlotnla I
SOn Dtego County -
'__r__r~~~~l~~~.~
WITNESS my hand and official seal.
ADDITIONAL OPTIONAL INFORMATION
Parties and Recital Pages(s) Agreement between City of Chula Vista and
WalkSan Diego
Doc0r~Er'IT TITLE OR 6ESCRIPllON
DOCU"IE~IT DATE:
~~UMBER OF PAGES
--AdditicilaTTiiforiiiiit:on
: CAPACITY CLAiMED BY THE SiGNER..
INDIVIDUAL
CORPORATE OFFICER
PARTNER(S)
ATTORNEY. IN-FACT
T rustee( 5)
OTHER
Signature Page
to
Agreement between
City ofChula Vista
and
Walk San Diego
for Transportation Planning Services Related to a Community-Based Transportation Planning
Grant
IN WITNESS WHEREOF, City and Consultant have executed this Agreement thereby
indicating that they have read and understood same, and indicate their full and complete consent
to its terms:
Dated:
City ofChula Vista
By:
Cheryl Cox, Mayor
Attest:
Donna Norris, Interim City Clerk
Approved as to form:
Bart Miesfeld, Acting City Attorney
Dated:
Walk San Diego
By: ;:::~
Kenneth Grime',;, Executive Director
Exhibit List to Agreement
I) Exhibit A.
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Page 14
Exhibit A
to
Agreement between
City of Chula Vista
and
Walk San Diego
I. Effective Date of Agreement:
September 24. 2008
2. City-Related Entity:
(X) City of Chula Vista, a municipal chartered corporation of the State of California
( ) Redevelopment Agency of the City of Chula Vista, a political subdivision of the State of
California
( ) Industrial Development Authority of the City ofChula Vista, a
( ) Other:
, a [insert business form]
3. Place of Business for City:
City of Chula Vista
276 Fourth Avenue
Chula Vista, CA 91910
4. Consultant:
Walk San Diego
740 13th Street, Suite 220
San Diego, CA 92101
5. Business Form of Consultant:
( ) Sole Proprietorship
( ) Partnership
( ) Corporation
(X) Non-profit 501(c)(3) organization
6. Place of Business, Telephone and Fax Number of Consultant:
740 13th Street, Suite 220
San Diego, CA 92101
Voice Phone: (619) 544-9255
Fax Phone: (619) 531-9255
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Page 15
7. General Duties:
Consultant, in a coordinated effort with City staff, will attend and facilitate a series of
community meetings and walk audit workshops familiarizing residents and community groups
with pedestrian related transportation concepts such as walkability, in order to compile detailed
lists of transportation issues and improvement priorities specific to individual neighborhoods
across the City of Chula Vista.
8. Scope of Work and Schedule:
A. Detailed Scope of Work:
o
Working Group
The Consultant shall be responsible for organizing the project working group in partnership with
the City to prepare for and monitor project activities. The working group will include stafffrom
the City of Chula Vista, Chula Vista Community Collaborative, and the Chula Vista Elementary
School District, in addition to the Consultant.
Initial Community Meetings
The Consultant shall attend a minimum of one City-planned community meeting (i.e. events with
Southwest United in Action, Northwest Civic Association, the Third Avenue Village
Association, the Southwest Chula Vista Civic Association, and Crossroads) in each quadrant of
the City ofChula Vista (quadrant boundaries being the L Street! Telegraph Canyon Road! Otay
Lakes Road corridor and I-80S) with the primary purpose 'of increasing resident awareness of the
'walkability' concept and the 33 walk audit workshops planned as part of this project. In the
event no City-planned events are scheduled to occur within a timeframe that meets the needs of
this project, Consultant shall plan and facilitate Initial Community Meetings to satisfy the "one
community meeting per quadrant" requirement.
Consultant shall insure Initial Community Meeting announcements (for either City planned or
Consultant planned events) regarding each community meeting will not only be made to Chula
Vista residents, but to local community groups including, but not limited to, the Northwest Civic
Association, the Third Avenue Village Association (TA V A), the Southwest Chula Vista Civic
Association, the Environmental Health Coalition, and Crossroads. Copies of meeting materials
presented at such events along with attendance sheets shall be delivered to the City of Chula
Vista after each Initial Community Meeting is completed, along with a summary of any issues or
comments received from residents during each Initial Community Meeting.
Walk Audit Workshops
The Consultant shall be responsible for organizing and facilitating Walk Audit Workshops at 33
public elementary schools (see list below) currently open in the City of Chula Vista. Three
elementary schools have already received Walk Audit Workshops organized by the Consultant
(included in list below) and therefore do not need to be repeated, however, the data collected at
each of the three workshops will be included and analyzed while making final recommendations
resulting from the project.
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Elementary Schools to Recei ve Walk Audit Workshops
1) Allen
2) Arroyo Vista
3) Casillas
4) Castle Park
5) Chula Vista Hills
6) Clear View
7) Cook
8) Discovery
9) Eastlake
10) Feaster-Edison
11) Halecrest
12) Harborside (completed)
13) Hedenkamp
14) Heritage
15) Hilltop
16) Kellogg
17) Lauderbach
18) Liberty
19) Lorna Verde
20) Marshall
21) McMillin
22) Montgomery
23) Mueller
24) Olympic View
25) Otay (completed)
26) Palomar
27) Parkview
28) Rice (completed)
29) Rogers
30) Rohr
31) Rosebank
32) Salt Creek
33) Tiffany
34) Valle Lindo
35) Veterans
36) Vista Square
The primary purpose of the Walk Audit Workshop is to teach residents basic transportation
planning concepts primarily dealing with pedestrian safety so that they can assess their
neighborhoods and identify needed improvements. The Consultant shall also be responsible for
leading residents at each Walk Audit Workshop on a wall< audit in the school neighborhood,
facilitating a mapping session to document safety issues, and discussing how the information
gathered from neighborhood walk audit workshops will be used by the City to help prioritize
needed infrastructure improvements.
The order in which the Walk Audit Workshops are completed is left to the discretion of the
Consultant. The Consultant shall make efforts to coordinate with City staff to complete Walk
Audit Workshops in an order acceptable to City staff currently working on other pedestrian
related projects.
Consultant shall make announcements regarding each Walk Audit Workshop to Chula Vista
residents living within the attendance boundaries of each school, through the schools and local
community groups including, but not limited to, Crossroads, the Environmental Health Coalition,
the Northwest Civic Association, the Southwest Chula Vista Civic Association, and the Third
A venue Village Association (T A V A).
Copies of Walk Audit Workshop announcements, materials, attendance sheets, maps, and event
photographs, shall be delivered to the City ofChula Vista after each Walk Audit Workshop is
completed, along with a summary of community reponed issues with a focus on pedestrian
access, neighborhood transportation, and infrastructure deficits as prioritized by each community
during each Walk Audit Workshop.
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Analvsis and Findings
City staff shall analyze and summarize the findings from the Walk Audit Workshops with
assistance from the Consultant regarding recommended improvements, policy revisions, and
potential funding sources or grant opportunities available for pedestrian improvements. These
findings will be surnrilarized in a report and presented to City residents before being presented to
the City Council.
Final Community Meetings
The Consultant shall organize four Final Community Meetings after a draft "Analysis and
Findings" report has been completed (one meeting in each quadrant of the City, quadrant
boundaries being the L Street! Telegraph Canyon Road! Otay Lakes Road corridor and I-80S).
The primary purpose of the final community meeting is to present the draft "Analysis and
Findings" report and gather final input and opinions from residents regarding pedestrian facilities
and walkability within the City of Chula Vista.
Consultant shall make announcements regarding each Final Community Meeting to Chula Vista
residents through schools and local community groups including, but not limited to, Crossroads,
the Environmental Health Coalition, the Northwest Civic Association, the Southwest Chula Vista
Civic Association, and the Third Avenue Village Association (T A V A). Community input
received during the Final Community Meetings shall be summarized by Consultant and delivered
to the City after each meeting to be incorporated into the final report before publication and
. presentation to City Council.
B. Date for Commencement of Consultant Services:
(X) Same as Effective Date of Agreement
( ) Other:
C. Dates or Time Limits for Delivery of Deliverables:
Deliverable No.1: Summaries of Walk Audit Workshops Previously Completed: Within
one month of Commencement of Consultant Services, Consultant shall submit to the City
meeting minutes and copies of previously conducted school walk audit workshop summaries for
Harborside, Otay, and Rice Elementary Schools.
Deliverable No.2: Initial Community Meetings: Within one month of any community
meeting attended, City planned or otherwise, Consultant shall submit to the City meeting
announcements, attendance sheets ofresidents that stopped to discuss pedestrian issues with the
Consultant, event photographs (electronically submitted), and a summary of community reported
pedestrian related issues discussed with residents during the meeting.
Deliverable No.3: Walk Audit Workshop Summaries: Within one month of each walk
audit workshop, Consultant shall submit to the City copies of walk audit workshop
announcements, materials, attendance sheets, missing infrastructure maps as edited by residents
5-45
Page 18
at the event, and event photographs (electronically submitted), along with a summary of
community reported issues, prioritized by each community during each walk audit workshop.
Deliverable No.4: Analysis and Findings: The Consultant shall work with City staff as
they analyze the data collected during the walk audit workshops, summarizing Consultant and
City recommendations in the form of a report for City Council. Consultant shall help City staff
make reasonable findings and recommendations regarding improvements needed, CIP projects
that should be created, pedestrian related policies in need of updating, and possible grant funding
opportunities available for pedestrian related improvements.
Deliverable No.5: Final Community Meetings: Within one month of each community
meeting, Consultant shall submit to the City meeting announcements, attendance sheets, event
photographs (electronically submitted), and a summary of the additional community input in
response to the interim report presented during the meeting.
D. Date for completion of all Consultant services: June 30, 2010
9. Materials Required to be Supplied by City to Consultant:
Infrastructure deficit maps for each school neighborhood (tabletop size), Pedestrian/bicycle crash
maps for each school neighborhood, and City contact list (e.g. departments, phone number,
reason to contact) for residents (English/Spanish).
10. Compensation:
A. ( ) Single Fixed Fee Arrangement.
For performance of all of the Defined Services by Consultant as herein required, City shall
pay a single fixed fee in the amounts and at the times or milestones or for the Deliverables set
forth below:
Single Fixed Fee Amount:
, payable as follows:
Milestone or Event or Deliverable
Amount or Percent of Fixed Fee
( ) 1. Interim Monthly Advances. The City shall make interim monthly advances
against the compensation due for each phase on a percentage of completion basis for
each given phase such that, at the end of each phase only the compensation for that
phase has been paid. Any payments made hereunder shall be considered as interest
free loans that must be returned to the City if the Phase is not satisfactorily
completed. If the Phase is satisfactorily completed, the City shall receive credit
against the compensation due for that phase. The retention amount or percentage set
forth in Paragraph 19 is to be applied to each interim payment such that, at the end of
the phase, the full retention has been held back from the compensation due for that
phase. Percentage of completion of a phase shall be assessed in the sole and
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Page 19
unfettered discretion by the Contracts Administrator designated herein by the City, or
such other person as the City Manager shall designate, but only upon such proof
demanded by the City that has been provided, but in no event shall such interim
advance payment be made unless the Contractor shall have represented in writing that
said percentage of completion of the phase has been performed by the Contractor.
The practice of making interim monthly advances shall not convert this agreement to
a time and materials basis of pay men I.
B. (X) Phased Fixed Fee Arrangement.
For the performance of each phase or portion of the Defined Services by Consultant as are
separately identified below, City shall pay the fixed fee associated with each phase of Services,
in the amounts and at the times or milestones or Deliverables set forth. Consultant shall not
commence Services under any Phase, and shall not be entitled to the compensation for a Phase,
unless the City Administrator shall have issued a notice to proceed to Consultant as to said
Phase.
Phase Fee Per Deliverable Fee Per Phase
I. Summaries of Walk Audit $4,000 for data $4,000.00
Workshops Previously summaries of 3 previous
Completed walk audit workshops
2. Initial Community Meetings $2,500 per meeting (4 $10,000
total)
0 Walk Audit Workshops and $4,700.00 per Walk $155,100.00
J
Summaries Audit Workshop
Summaty (33 total)
4. Analysis and Findings $10,210 for Initial $10,210.00
Recommendations
5. Final Community Meetings $3,750.00 per Meeting $15,000.00
and Summary Report (4
total)
GRAND TOTAL $194,310.00
( ) I. Interim Monthly Advances. The City shall make interim monthly advances
against the compensation due for each phase on a percentage of completion basis for
each given phase such that, at the end of each phase only the compensation for that
phase has been paid. Any payments made hereunder shall be considered as interest
free loans that must be returned to the City if the Phase is not satisfactorily
completed. If the Phase is satisfactorily completed, the City shall receive credit
against the compensation due for that phase. The retention amount or percentage set
forth in Paragraph 19 is to be applied to each interim payment such that, at the end of
the phase, the full retention has been held back from the compensation due tor that
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phase. Percentage of completion of a phase shall be assessed in the sole and
lmfettered discretion by the Contracts Administrator designated herein by the City, or
such other person as the City Manager shall designate, but only upon such proof
demanded by the City that has been provided, but in no event shall such interim
advance payment be made unless the Contractor shall have represented in writing that
said percentage of completion of the phase has been performed by the Contractor.
The practice of making interim monthly advances shall not convert this agreement to
a time and materials basis of payment.
c. ( ) Hourly Rate Arrangement
For performance of the Defined Services by Consultant as herein required, City shall pay
Consultant for the productive hours of time spent by Consultant in the performance of said
Services, at the rates or amounts set forth in the Rate Schedule herein below according to the
following terms and conditions:
(1) ( ) Not-to-Exceed Limitation on Time and Materials Arrangement
Notwithstanding the expenditure by Consultant of time and materials in excess of said
Maximum Compensation amount, Consultant agrees that Consultant will perform all of
the Defined Services herein required of Consultant for $
including all Materials, and other "reimbursables" ("Maximum Compensation").
(2) ( ) Limitation without Further Authorization on Time and Materials Arrangement
At such time as Consultant shall have incurred time and materials equal to
("Authorization Limit"), Consultant shall not be entitled
to any additional compensation without further authorization issued in wTiting and
approved by the City. Nothing herein shall preclude Consultant from providing additional
Services at Consultant's own cost and expense.
Category of Employee
Rate Schedule
Name of Consultant
Hourly Rate
$
$
$
$
$
( ) Hourly rates may increase by 6% for services rendered after [month], 20_, if delay
in providing services is caused by City.
11. Materials Reimbursement Arrangement
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F or the cost of out of pocket expenses incurred by Consultant in the performance of services
herein required, City shall pay Consultant at the rates or amounts set forth below:
(X) None, the compensation includes all costs.
Cost or Rate
$
$
$
$
$
$
$
$
$
$
() Reports, not to exceed $
() Copies, not to exceed $
() Travel, not to exceed $
() Printing, not to exceed $
() Postage, not to exceed $
() Delivery, not to exceed $
() Long Distance Telephone Charges, not to exceed $
() Other Actual Identifiable Direct Costs:
, not to exceed $
, not to exceed $
12. Contract Administrators:
City: Muna Cuthbert, Senior Civil Engineer, Public Services Building, 276 Fourth Avenue,
Chula Vista, CA 91910, (619) 409-5804
Consultant: Kristin Mueller, WalkSanDiego, 740 13th Street, Suite 220, San Diego, CA
92101, (619) 544-9255
13. Liquidated Damages Rate:
( ) $ per day.
(X) Other: N/A
14. Statement of Economic Interests, Consultant Reporting Categories, per Conflict ofInterest
Code:
(X) Not Applicable. Not an FPPC Filer.
( ) FPPC Filer
( ) Category No. I. Investments and sources of income.
( ) Category No.2. Interests in real property.
( ) Category No.3. Investments, interest in real property and sources of income subject
to the regulatory, permit or licensing authority of the department.
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( ) Category No.4. Investments in business entities and sources of income that engage in
land development, construction or the acquisition or sale of real property.
( ) Category No.5. Investments in business entities and sources of income of the type
which, within the past two years, have contracted with the City of Chula Vista
(Redevelopment Agency) to provide services, supplies, materials, machinery or
equipment.
( ) Category No.6. Investments in business entities and sources of income of the type
which, within the past two years, have contracted with the designated employee's
department to provide services, supplies, materials, machinery or equipment.
( ) Category No.7. Business positions.
( ) List "Consultant Associates" interests in real property within 2 radial miles of Project
Property, if any:
15. ( ) Consultant is Real Estate Broker and/or Salesman
16. Permitted Subconsultants:
Chula Vista Elementarv School District- Chula Vista Communitv Collaborative
1 7. B ill Processing:
A. Consultant's Billing to be submitted for the following period of time:
( ) Monthly
( ) Quarterly
(X) Other: _Deliverable percentage completed
B. Day of the Period for submission of Consultant's Billing:
( ) First of the Month
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( ) 15th Day of each Month
( ) End of the Month
(X) Other: Based on deliverable percentage completed
C. City's Account Number: 24583620 (TF-362)
18. Security for Performance
( ) Performance Bond, $
( ) Letter of Credit, $
( ) Other Security:
Type:
Amount: $
(X) Retention. If this space is checked, then notwithstanding other provisions to the contrary
requiring the payment of compensation to the Consultant sooner, the City shall be entitled
to retain, at their option, either the following "Retention Percentage" or "Retention
Amount" until the City determines that the Retention Release Event, listed below, has
occurred:
(X) Retention Percentage: 10%
( ) Retention Amount: $
Retention Release Event:
(X) Completion of All Consultant Services
( ) Other:
H:Attomey/2pty15
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