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Home My WebLink About2008/09/23 Item 4 CITY COUNCIL AGENDA STATEMENT 9/23/08, Iteml ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS Al'ID AWARDING THE CONTRACT FOR THE POLICE DEPARTMENT VARIABLE SPEED LOOP PLANT RETROFIT PROJECT IN THE CITY OF CH A VISTA, CALIFORNIA (CIP NO. GG202D) TO ALPHA MECHANIC L SERVICES, INe. DIRECTOR OF ENGINEERING fW ~ DIRECTOR OF CONSERVATIO ;fin ENVIRONMENTAL RESOURC~ ASSIST ANT CITY MANAGER ~ 7 4/5THS VOTE: YES 0 NO [g] SUBMITTED BY: REVIEWED BY: SUMMARY The Police Department facility chiller plant was identitied for an energy upgrade and retrofit as part of the City of Chula Vista's Phase I Loan agreement with SDG&E and the California Energy Commission (CEC). This resolution would award a contract to Alpha Mechanical Services, Inc. to retrofit the chiller plant at the Police Department facility. It is anticipated the retrofit will increase energy savings and will bring the chiller in conformance with energy savings guidelines and standards. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that there is no possibility that the activity may have a significant effect on the environment because it involves only retrofit of existing chiller plant that is enclosed entirely within the existing Police Department facility roof top and equipment room; therefore, pursuant to Section 15061(b)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The Police Department facility chiller plant was identified for an energy upgrade and retrofit as part of the City of Chula Vista's Phase I Loan agreement with SDG&E and the CEC. Engineers involved with the partnership program and City staff researched all possible efficient and cost saving methods to bring the chiller up to our current energy saving guidelines and standards. It 4-1 9/23/08, Iteml Page 2 of 3 was determined that changing to a Turbocor compressor unit and an Optimum EnergylHartman Loop configuration with associated piping and control system would save the City of Chula Vista approximately 448,637 kilowatt hours per year. It would be the largest single savings item proposed for the Phase I Energy Program and would be an example for other municipalities to explore concerning energy savings. Since the unit to be replaced is approximately six years old and is one of two units in operation at the Police Department facility, the unit removed will be kept as backup reserve unit in case of a failure in the remaining unit. On July 2, 2008, the Engineering Department prepared documents and advertised the Police Department Variable Speed Loop Retrofit Project (CIP No. GG-202D) through the formal bid process. On August 27, 2008, the Director of Engineering received two bids for the project as follows: CONTRACTOR BID AMOUNT I. Alpha Mechanical Services, Inc. - San Diego, CA 5313,395.00 2. EMCOR Services / Mesa Energy Systems- Lemon Grove, CA 5363,510.00 The low bid submitted- by Alpha Mechanical Services, Ine. is below the Engineer's estimate of 5330,000 by $16,605 or 5%. Staff has verified the references provided by the contractor and their work has been satisfactory. This facilities improvement project is part of the City's broader efforts to promote renewable energy at municipal sites and to lower citywide greenhouse ga,s or "carbon" emissions. The Chula VistalSDG&E Partnership Program has provided financial support for City staff to evaluate, identify and coordinate the installation of these energy retrofit projects. Because Partnership funds are not able to be used for capital costs associated with renewable energy upgrades, the City pursued and was awarded CEC loans designed to provide local agencies with capital funding to install renewable energy systems and is re-paid through the resulting energy savings. Once the loan debt is re-paid, the City would capture the net savings on its annual energy costs. SDG&E has recommended that the chiller for the Police Department facility be replaced in combination with the control system to form a complete comprehensive energy package. Disclosure Statement Attachment I is a copy of the Contractor's Disclosure Statement. Wage Statement Contractors bidding this project were' required to pay prevailing wages to persons employed by them for the work under this project. Disadvantaged businesses were encouraged to bid through the sending of the Notice to Contractors to various trade publications. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found that Councilman Castaneda has property holdings within 500 feet of the boundaries of the property which is the subject of this action. 4-2 9/23/08, Item 4- ~ Page 3 of 3 FISCAL IMPACT There is no impact to the General Fund as there are sufficient funds in the existing project. The crp's expenditures will be reimbursed through the CEC loan program previously approved by Council on April I, 2008. City staff costs associated with implementing the projects will be funded by the current SDG&E Partnership Program. FUNDS REQUIRED FOR PROJECT A. Contract Amount (Alpha Mechanical Services, Inc.) $313,395.00 B. Contingencies (10% of contact amount) $31,339.50 TOT AL FUNDS REQUIRED FOR CONSTRUCTION $344,734.50 FUNDS A V AILABLE FOR CONSTRUCTION A. Existing CIP, GG202 $344,734.50 TOT AL FUNDS A V AILABLE FOR CONSTRUCTION $344,734.50 The initial investment from the General Fund for this project will be reimbursed through the CEC loan program funded by the California Public Utilities Commission (CPUC) whereby anticipated annual energy savings will be first utilized to payoff the debt service for the loan and thereafter all future energy savings will be realized in the General Fund. Upon completion of the project, the improvements will require only routine City maintenance. ATTACHMENTS 1. Contractor's Disclosure Statement Prepared by: Gordon Day, Sr. Building Project Manager, Engineering Department ,H:IGenerll! ServiceslCS Administration\Council Agenda1GG202D\AI /3 CV Police Depart Variable Speed Loop GC202Drev.doc 4-3 ATTACHMENT I - CITY OF CRt]LA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of cenain o\VJ1ersmp or fmancial interests) payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. rJ/A 2. If any person' identified pursuant to (l) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporatiopJpartnership) entirj. N/A- 3. If any person' identified pursuant to (1) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. ' iV/A 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. N/A I 5. Has any person* associated with this contract had any financial dealings with an official*'" of the City ofChula Vista as it relates to this c.ontract wirhin the past 12 months? Yes_ No~ 14 ;~j:\Ge::n~jal Scn'ice5\j)~s;gn\GG2C2'.GG20~mgg:202D Police Dcp! Vari2.01<: Speed Loop Pi2:-7.t c.('f:~jacts.dc:: 4-4 If Yes, briefly describe the nature of the financial interest the official" may have in this contract. 6. Have you made a contribution of mote than 5250 within the past twelve (12) months to a current member of the Chula Vista City Council? Noi... Yes _ If yes, which Council member? 7. Have you provided more than 5340 (or an item of equivalent value) to an official** of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No K If Yes, which official ** and what was the nature of item provided? Date: 21 d7 !J.OOg' ~ Signature of Contractor/Applical1t -rom ~Shaw Print or type name of Contractor/Applicant . Person is defined as: any individual, firm, co-partnership, joint venture, association, social club. fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. "'* Official includes, but is not limited to: 1vfaYOf, Council member, Plan.ning COrP..rrllssioner, Member ofa board, commission, or committee of the City, employee, or staff members. ]5 M:\G~ne~;j~ Scp:ices'.Desi;1'\GG102\GG20~D\gg202G ?ojic~ f)4~\5~;aCk S?e~ci Loo? PIa,,; Coni;.a~!s.bc RESOLUTrON NO. 2008- RESOLlJTrON OF THE crTY COUNClL OF THE CITY OF CHULA VlSTA ACCEPTING BIDS AND AWARDfNG THE CONTR.A.CT FOR THE POUCE DEPARTMENT VARIABLE SPEED LOOP PLANT RETROFIT PROJECT fN THE CITY OF CHULA VISTA, CAUFORNTA (CIP NO. GG202D) TO ALPHA MECHANICAL SERVICES, fNC WHEREAS, the Police Departmeni's facilitv chiller plant was identified for an energv upgrade ancl retrotit as part of the City of Chula Vista's Phase One Loan agreement with SDG&E and the CEC; and WHEREAS, on July 2, 2008, the Engineering Department prepared documents and advertised the Police Department Variable Speed Loop Retrotit Project (CIP No: GG-202D) through the formal bid process; and WHEREAS, on August 27, 2008, the Director of Engineering received two bids for the project; and WHEREAS, the low bid was submitted by Alpha Mechanical Services, Inc. and is below the Enc:ineer's estimate 01'$330,000 bv $16,605 or 5%; and ~ ~ WHEREAS, staff has verified the references provided bv Alpha Mechanical Services, Inc. and its work has been satist~lctory. " NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Chula Vista that it accepts bids and awards the contract tar the Police Department Variable Speed Loop Plant Retrofit Project in the City of Chula Vista, California (CIP No. GG202D) to Alpha Meclwnical Sen'ices. Inc. Presented by Approved as to fonn by Richard A Hopkins Director of Engineering r/') '1 / ~ ~)/L.,.C'\' l[ ,/U-:"4~O}"- Bart Miesfeld Interim City Attorney 4-6