HomeMy WebLinkAbout2008/09/23 Item 3
CITY COUNCIL
AGENDA STATEMENT
A (lIT OF
-~ (HULA VISTA
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
9/23/08, Item ~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
ACCEPTING BIDS A1'iD AWARDING THE CONTRACT FOR THE CIVIC
CENTER LIBRARY CHILLER PLANT TURBOCOR RETROFIT PROJECT
IN THE CITY OF CHULA VISTA, CALIFORNIA (CIP NO. GG202B) TO
EN/COR SERVICES, INC. / MESA ENERGY SYSTEM, INe.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
AUTHORIZING THE APPROPRLA.TION OF ANY SDG&E REBATE
FUNDS fu'ID/OR {]]\l1JSED CONTING CIES IN THE CIVIC CENTER
LIBRARY CHILLER PLA1'1T TURBO OR RETROFIT PROJECT (CIP NO.
GG202B) TO CAPITAL IMPROVEl NT PROJECT NO. GG195
DffiECTOR OF ENGINEERING
DffiECTOR OF CONSER V A TIOI ENVIRONMENT AL RESOURC~
ASSIST ANT CITY MANAGER S r
4/5T,HS VOTE: YES ~ NO U
SUMMARY
Since the summer of 2006, the chiller plant at the Civic Center Library has been experiencing
equipment shutdowns and failures on a regular basis. The system was checked for all the normal
problems that could be associated with the alarms and system shutdowns that were experienced.
The Library's chiller plant was identified for an energy upgrade and retrofit as part of the City of
Chula Vista's Phase I Loan agreement with SDG&E and the California Energy Commission
(CEC).
ENVIRONMENT AL REVIEW
The Environmental Review Coordinator has reviewed the proposed activity for compliance with
the California Environmental Quality Act (CEQA) and has determined that there is no possibility
that the activity may have a significant effect on the environment because it involves only retrofit
of existing chiller plant that is enclosed entirely within the existing Civic Center Library rooftop
and equipment room; therefore, pursuant to Section l5061(b)(3) of the State CEQA Guidelines
the activity is not subject to CEQA. Thus, no environmental review is necessary.
RECOMMENDATION
Council adopt the resolutions.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
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9/23/08, Iteml
Page 2 of 3
DISCUSSION
Since the summer of 2006, the chiller plant at the Civic Center Library has been experiencing
equipment shutdowns and failures on a regular basis. The system was checked for all the normal
problems that could be associated with the alarms and system shutdowns that were experienced.
The Trane Service Company monitored and conducted several tests which indicate compressor
unit "A" was not functioning properly and in need of repair. Major disruption to air conditioning
services continue to occur daily.
These compressors typically have a life expectancy of 20,000 - 25,000 hours with the Civic
Center Library unit "A" having 21,856 hours and unit "B" having 32,767 hours without any
major rebuilds or repairs. Air cooled chillers have a total life expectancy of around 15 to 20
years due to compressor failures and coil corrosion from our salt air environment. The combined
unit was installed in the Spring of 1993 and has operated on demand during the past 15 years of
service for the building.
The Civic Center Library's chiller plant was identified for an energy upgrade and retrofit as part of
the City of Chula Vista's Phase I Loan agreement with SDG&E and the CEC. Engineers involved
with the partnership program and City staff researched all possible enhancements and cost saving
methods to bring a retrofitted chiller up to our current energy saving guidelines and standards.
On July 2, 2008, the Engineering Department prepared documents and advertised the Civic Center
Library Chiller Replacement Project (CIF No. GG202B) through the formal bid process. On
August 13,2008, the Director of Engineering received two (2) bids for the project as follows:
CONTRACTOR BID AMOUNT
I. EMCOR Services/Mesa Energy Systems- Lemon Grove, CA $270,511.00
2. Alpha Mechanical Services, Inc. - San Diego, CA 5308,980.00
The low bid submitted by EMCOR Services/Mesa Engineer Systems is above the Engineer's
estimate of $226,000 by $44,511 or 19.70%. Staff has verified the references provided by the
contractor and their work has been satisfactory.
This facilities improvement project is part of the City's broader efforts to promote renewable energy
at municipal sites and to lower citywide greenhouse gas or "carbon" emissions. The Chula
Vista/SDG&E Partnership Program has provided financial support for City staff to evaluate,
identify and coordinate the installation of these energy retrofit projects. Because Partnership
funds are not able to be used for capital costs associated with renewable energy upgrades, the
City pursued and was awarded CEC loans designed to provide local agencies with capital
funding to install renewable energy systems and is re-paid through the resulting energy savings.
Once the loan debt is re-paid, the City would capture the net savings on its annual energy costs.
SDG&E has recommended that the chiller for the Civic Center Library be replaced m
combination with the control system to form a complete comprehensive energy package.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found that Councilman
Castaneda has property holdings within 500 feet of the boundaries of the property which is the
subject of this action.
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9/23/08, Item~
Page 3 of 3
FISCAL IMPACT
There was an estimated amount budgeted in GG202B for this project in the amount of :5226,000
to be fully paid through the CEC Energy Efficiency Loan which was approved by City Council
on April 1,2008. Additional funds will be needed cover the required amount to complete the
project.
Staff is recommending utilizing existing CIP GG195 to augment the project and is consistent
with the use of funds intended for minor capital improvements. These funds are used Citywide
for unanticipated repairs and replacements such as broken windows, copper wire-theft,
equipment failures, lighting replacement, etc. on all city-owned facilities. Should the
unanticipated repairslreplacements exceed the available funds after completion of this project
then it will require a Council appropriation from the General Fund.
Staff anticipates the City will be eligible for a rebate from SDG&E estimated at :521,000 at the
completion of the project. As such, staff recommends that Council authorize any SDG&E
rebates and/or unused contingencies be appropriated back to GG 195 for unanticipated minor CIP
repairs and replacements. A breakdown of project costs are as follows:
FUNDS REQUIRED FOR PROJECT
A. Contract Amount (EM COR Services / Mesa Energy Systems) I $270,511
B Contingencies (10% of contract amount) $27,051
TOTAL FUNDS REQUIRED FOR CONSTRUCTION I $297,562
FUNDS AVAILABLE FOR CONSTRUCTION
A. Existing ClP, GG202 (CEC Energy Efficiency Loan Projects) $226,000
B Existina CIP, GG195 (C&R Minor Capitallmorovements) $71,562
TOTAL FUNDS A VA.lLABLE FOR CONSTRUCTION $297,562
The initial investment from the General Fund for this project will be reimbursed through the
CEC loan program funded by the California Public Utilities Commission (CPUC) whereby
anticipated annual energy savings will be first utilized to pay off the debt service for the loan and
thereafter all future energy savings will be realized in the General fund.
Upon completion of the project, the improvements will require only routine City maintenance.
ATTACHMENTS
1. Contractor's Disclosure Statement
Prepared by: Gordon Day, Sr. Building Project ii/anager, Engineering Department
ivf:IGeneral ServiceslGS AdministrationlCouncil Agenda1GG202BIAI/J Civic Center Library GG202Brev.doc
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An,'\CHMENT~" I
CITY OF CHULA YISTA DISCLOSURE STATElVIENT
Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action
by the Council, Planrling Connnission and all other omcial bodies of the City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista
election must be filed. The following information must be disclosed: '
1. List the names of all persons having a fi.'laIlcial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
N",r-J <(
,
2. If any person' idemiEied pursuant to (1) above is a corporation or partnership, list the names of all
individuals with a S2000 investment in t.oe business (corporation/partnership) entity.
NNJ ,(
3. If any person* identified pursuant to (1) above is a non-profit organization or trust, list the names
of any person servi.ng as director of the non-profit organization or as trustee or beneficiary or
trustor of -me trust.
!'t,,",oJ f'
4. Please identify every person, including any agents, employees) consultants, or i.T1dependent
contractors you have assigned to represent you before the City in this matter.
Ida,,! ~
5. Has any person' associated with this contract had any [mancial dealings with an official** of the
City of Chula Vista as it relates to tPis contract within the past 12 months? Yes_NoK-
If Yes, briefly describe the nature of the financial interest the official** may have in this contract.
14
M:\G~r.:;.J1 S<:rvic~~\Desigl1\GG202\GG2029\gg202B Civi~ Ccrller Library Chil~cr lVL Y.24.2900a COI1{r"~t.dcc
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6. Have you made a contribution of more than $250 within the past twelve (12) months to a current
member of the Chula Vista City Council? No~Yes _ lfyes, which Council memher?
7. Have you provided more than $340 (or an item of equivalent value) to an official** of Llje City
of Chula Vista L'l the past twelve (12) months? (This includes heing a source of income, money to
rehre a legal debt, gift, loan, etc.) Yes _ No ~
If Yes, which official** and what was the nature of item pro,ided?
Date:
ff/fj!og'
Signa e of ontractor/_~licant /,
{' hc..r/"" '5 lef,.., ~
Print br type name of Contractor/ Applicallt
*
Person is defined as: any individual, firm, co-partnership, joint venture, association, social club,
fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city,
municipality, district, or other political subdivision, -or any other group or combination acting as
a unit.
**
Official includes, but is not li,nited to: iVlayor, Council member, Planning Commissioner,
Member of a board, commission, or committee 'of the City, employee, or staff memhers.
15
M:\G~neral Service.s\Design\GG202\GG2023\g:;202B Cil'ic C~nte. Ubr;u-y C:1i\ler lUL Y.24.2900'8 C~r1tnct.doc
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RESOLUTION 2008-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS ANTI AWARDING THE
CONTRACT FOR THE CIVIC CENTER LIBRARY CHILLER
PLANT TURBOCOR RETROFIT PROJECT IN THE CITY OF
CHULA V[ST A, CALIFORNIA (erp NO. GG202B) TO EMCOR
SER VICES, me. / MESA ENERGY SYSTEM, me.
WHEREAS, since the summer of 2006, the chiller plant at the Civic Center Library has
been experiencing equipment shutdowns and failures on a regular basis: and
WHEREAS, the Civic Center Library's chiller plant was identified for an energy upgrade
and retmflt as parr of the City ot'Chula Vista's Phase One Loan agreement with SDG&E and the
CEC: and
WHEREAS, on July 2,2008, staff prepared documents and adverrised the Civic Center
Library Chiller Replacement Project (CIP No, GG202B) through the formal bid process; and
WHEREAS, on August 13, 2008, the Director of Engineering received two (2) bids for
the project: and
WHEREAS, the low bid was submitted by EMCOR Services IndMesa Engineer System,
Inc. and it is above the Engineer's estimate ofS226,000 by $44,511 or 19.70%; and
WHEREAS, staff has verified the references provided by EMCOR Services [ndMesa
Engineer System, Inc. and their work has been satist~lCtory,
NOW, THEREFORE, BE [T RESOLVED by the City Council of the City ofChula Vista
that it accepts bids and awards the contract for the Civic Center Library Chiller Plant Turbocor
Retrofit Project in the City of Chula Vista, California (CIP No, GG202B) to EMCOR Services,
Inc./fVlesa Ener'!v Svstems, Inc.
Presented by
Approved as to forn1 by
Richard A. Hopkins
Director of Engineering
Barr Miesfeld
Interim City Attorney
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RESOLUT[ON NO. 2008-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE APPROPRIATION OF
ANY SDG&E REBATE FUNDS AND/OR UNUSED
CONTINGENCIES IN THE CIVIC CENTER LIBRA.RY
CH[LLER PLANT TURBOCOR RETROFlT PROJECT (CIP NO.
GG202B) TO CAPlTAL IMPROVEMENT PROJECT NO.
GG[95
WHEREAS. in a separate action. the City Council accepted bids and awarded the
contract lor the Civic Cellter Library Chi[ler Plant Turbocor Retrofit Project (CIP No. GG202B)
to EMCOR Services, Inc.lMesa Energy System. Inc. (the "Project"); and
WHEREAS, the Project will be funded through Capital Improvement Project No
GG202B; and
WHEREAS, there is S226,000 in CIP No GG202B; and
WHEREAS. additional I'unds will be needed to complete the Project: and
WHEREAS, Capital Improvement Project No. GG 195 funds are used for unanticipated
repclirs and replacement of items such as broken windows, copper wire theft, equipment failures,
and lighting replacement on all City-owned facilities; and
WHEREAS, staff proposes using funds in CIP No. GGI95 to augment the funds in crr
No. GG202B because the Project is consistent with the intended use of tile funds in CIP No.
GG195; and
WHEREAS. stalT anticipates that there will be a rebate from SDG&E of approximately
521,000 at the completion of the Project, as well as potential LlJ1used contingencies in the Project.
NOW THEREFORE, BE IT RESOL VED by the City Council of the City of Chura Vista
that it authorizes the appropriation of any SDG&E rebate funds and/or unused contingencies in
the Civic Center Library Chiller Plant Turbocor Retrofit Project (CIP No. GG202B) to Capital
Improvement Project No. GG [95.
Presented by
Approved as to l0t111 by
Richard A. Hopkins
Director of Engineering
L /7 (~r =L
\..-( /~'---'v_' ,/ v{~t;' L .
Bali Miesfeld {/' ""-
Interim City Attomey
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