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HomeMy WebLinkAboutcc min 1994/06/13 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA Monday, June 13, 1994 Council Chambers 6:08 p.m. Public Services Building CALL TO ORDER 1. ROLL CALL: PRESENT: Councilmembers Fox, Moore, Rindone, and Mayor Nader ABSENT: Councilwoman Hotton (because of illness) STAFF PRESENT: City Manager Goss, City Attorney Boogaard, and City Clerk Authelet. BUSINESS Councilman Rindone stated he understood we were meeting in the Chambers because of ADA concerns. He requested a memo as to what was being done to address the issue to make the room operable in the future. Councilman Moore expressed that budget meetings should be in a place where everyone was on the same level; he disapproved of using the Chambers for workshop meetings. Councilman Rindone stated he had concerns with Agency budget and asked what potential impact that may or may not have on the General Fund. He felt this should be addressed before adopting the City budget. City Manager Goss responded that, based on Council's direction to have a report on those issues on the 20th, he had made some general recommendations previously, but in terms of specific recommendations, perhaps those could be addressed either tomorrow night or on the 21st. 2. REVIEW OF DEPARTMENTAL BUDGETS Fire Recommendation was to include in the budget the number one priority, purchase of computers. In regards to a Disaster Preparedness Coordinator, this position was tied to State funding which would be lost; therefore, the recommendation was to fill that position. Councilman Moore stated that disasters only happen "once in a blue moon;" but if you are not ready, you are not ready. He felt that we should have a coordinator and glad to see we were recruiting. Councilman Fox asked if we could add less than six fire fighters for the ladder truck and rescue unit? Fire Chief Hardiman responded that the minimum number of fire fighters required would be two per shift for a fully staffed ladder truck and a fully staffed rescue unit at the same time. There were three shifts, and he did not recommend doing anything less than all three shifts. Minutes June 13, 1994 Page 2 Councilman Moore asked what percent were we staffed with a full crew? Chief Hardiman responded that the current staffing minimums were twenty-one. Two shifts have twenty-six and one has twenty-five per shift. We do have some injuries, vacations, illness, etc. that reduce the current staffing operational numbers. When we drop below minimum staffing levels, we call back to maintain the minimum staffing level. Mayor Nader asked if there was additional equipment that comes with the ladder truck which was being purchased? Chief Hardiman replied that we were purchasing some additional equipment. However, most of the equipment that was on the old ladder truck is quite serviceable and transferruble to the new ladder truck. Mayor Nader stated there was a concern expressed from people inside the department regarding the reporting requirements for incidents. Apparently every incident has some State-mandated reporting requirement, and the feeling was that it takes a lot of staff resources. City Manager Goss responded that this was one of the reasons for requesting the computers in order to avoid doing the reports by hand. The State requirement has been expanded to include additional incidents. Mayor Nader asked for an example of the efficiency or improved service as a result of the State-mandated program. What was accomplished by these reports that we would not have done otherwise? Chief Hardiman responded that it documents clearly the time of day, the locations, the occupancies, the geographic locations for staffing and planning for fire resources. It collects data on the number of medical calls, the number of fire calls, the number of special services calls that are important in terms of staff hours required and emergency response time. This leads to the efficient usa of resources and location of future fire stations. Mayor Nader stated these make sensa, but at the local level. Why was this a State mandated program? He felt State mandates tended to involve additional information and specific forms that were not necessarily convenient. He did not want to beat this to death. As long as the State mandate was there, we would have to meet it. He directed his office staff to contact the fire fighters and prepare an appropriate letter for his consideration to the State Legislature on this issue. Mayor Nader stated he had also been informed that screening of calls for dispatch was an area which could be beefed up. He asked if them was something we could be doing to relieve the Fire Department of fielding calls which were not appropriate for them to be fielding. Chief Hardiman felt that we should make sure the level of training in the communication center was up-to-date and of the latest information. Unfortunately, what works against this was the chance of litigation and liability. Them was always the potential for litigation if we screened the wrong calls. We have studied the statistics of our fire responsa, and we are aware that we respond to approximately 7500 calls per year. There were many calls which the Police Department handled. Mayor Nader stated he wanted to find out if them was some significant number of calls that could be screened that on their face didn't call for a fire department response. Chief Hardiman responded that they were in the business of serving the community and often times the fire department would go on non-life threatening calls such as water vac calls; but these were a very small percentage of calls. * * * Fox left at 6:50 p.m. * * * Minutes Jung 13, 1994 Page 3 Councilman Moore asked who said the fire department had to respond if we had Hartson Ambulance under contract? Who makes the policy -- the State, the Feds? Chief Hardiman stated that we had an agreement with the County to provide emergency medical defibrillator services. City Manager Goss stated that if it was an agreement, then it's a Council policy. It would fall into the same category as to whether or not you have paramedics on city staff like the fire department or you contract it out. It was a policy of the local city as to how it's handled. MSC (Rindone/Nader) to give conceptual approval of the Fire Department budget. Motion carried 4-0-1 (Fox absent). Planning City Manager Goss stated the number of permits for development had been dropping since 1990 to a low last fiscal year. It now appears that will be increasing this year, and it is also projected to increase slightly next year. Recommended in the Planning budget was that the Senior Planner position be kept vacant as well as shift the Senior Planner from the Administration Division to Advance Planning and transfer an Associate Planner to the Administration Division. Mayor Nader asked if there was an item coming forward regarding additional regulatory streamlining in the near future. Planning Director Leiter responded that they had reports coming back to Council in July regarding the streamlining of the Conditional Use Permit process, the Design Review Manual, and the Design Review process. Mayor Nader felt that we could approve the Planning Department budget conceptually but with the caveat to continually look at how we can streamline. The need for some services should be less. It does not mean getting rid of people, but maybe using people differently, maybe moving them from one function to a different function with perhaps some retraining, and maybe some positions will go by nutrition as they become open. He hoped staff would look at the budgetary implications of streamlining as we go through that process. Councilman Moore, referring to the bottom of page 86, asked if the 73 percent of the fees recovered were full cost recovery. Mr. Leiter responded that was correct. City Manager Goss stated that was what was being projected. In 1993-94, it was 66%. We have been trying to increase the percentage of the fee-based projects because of a lack of money for general fund based projects. Mr. Leiter added that we do charge a fee for privately initiated General Plan amendments, which are long-range planning. However, our comprehensive update of the General Plan and all of the regional planning are general fund supported. Councilman Rindone asked if there were any other positions other than the Associate Planner and the Planning Technician that were untilled at this time. Mr. Leites responded that there were three positions: a Senior Planner, an Associate Planner, and the Planning Technician in the Otay Ranch section. II Minutes June 13, 1994 Page 4 City Manager Goss stated that when the Senior Planner position was ready to be filled, it will come back for conceptual approval by the Council. MSC (Moore/Nader) to conceptually approve the Planning Department budget. Motion carded 34)-2 (Fox and Herton absent). Personnel City Manager Goss proposed that the Personnel budget be decreased by 2.1%. Recommended was the deletion of some Intern hours and reduction in various general operations accounts. In addition, there was Supplemental No. 23 which addressed staffing as it compared to other public agencies and private entities. MSC (Moore/Nader) to give conceptual approval to the Personnd Department's budget. Motion carded 3-0-2 (Fox and Herton absent). * * * Fox returned at 6:57 p.m. * * * Non-Depa,'huental In terms of staffing for this department, City Manager Goss stated that both the Conservation Coordinator and the Environmental Resource Manager were budgeted here as well as some part-time hours related to some grants which we have received. Additionally, there were items which historically have been in non-departmental such as community promotions, city-wide memberships, and dues. He recommended that we keep the League of California Cities, the Division of the League, and SANDAG. However, memberships for Public Technology Inc. and National League of Cities be deleted. Mayor Nader asked what was the rationale for deleting the Public Technology membership? Deputy City Manager Thomson replied there were a couple of beneficial programs which we were involved in: the long-distance service and the public telephone arrangement. Both of these we would be able to confmue without being formal members. It was deleted because of the budget crunch; it was felt it was not as high a priority as some other things. Mayor Nader asked why the National League of Cities was under non-departmental while the Conference of Mayors was under the Mayor/Council budget. When there was some discussion of cutting the Council/Mayor budget by deleting the Conference of Mayors, he felt the National League of Cities would be the first of the two to be cut. He did fred the Washington D.C. Conference of the National League useful because it gave you an opportunity for direct contact with members of Congress and Federal officials who you would normally not have contact with. But you do not have to be a dues paying member to attend that Conference. He felt that if you were considering cuts in the Council budget, it would make sense to put this in the Council budget and then consider it for cutting. Mayor Nader stated that he hoped to have a meeting with Mayor-elect Herton today, but she became ill. He hoped to have a chance to sit down with her and go over the Mayor/Council budget. MSC (Moore/Fox) to conceptually approve the Non-Departmental budget. Motion carded 4-0-1 (Herton absent). *~*** Mayor Nader left the room at 7:10 p.m. Minutes June 13, 1994 Page 5 OOen SPace Councilman Moore stated this was the item where council directed staff to find ways to reduce the costs to open space districts. We did not say it had to be done prior to this year's budget, but he was looking for comments on this. He asked if staff had a report coming soon. Parks and Recreation Director Valenzuela responded that they were working on a report on ways to reduce the assessments. MSC Olindone/Moore) to conceptually approve the Open Space budget. Motion carded 3-0-2 (Horton and Nader absent). Debt Service Council reviewed it briefly, but wanted to discuss it in further detail later. Community Development Both Couacilmen Moore and Rindone expressed that the Community Development budget should come back when there was a full Council. Mayor Nader retumed at 7:20 p.m. Supplementals #1 Budget Graphics -- Informational #2 Report on the Proposed pavement Maintenance Program for Fiscal Year 94/95. -- Council had no questions. #3 Proposed Joint Use of EastLake High School Performing Arts Center. Mayor Nader inquired if the Cultural Arts Chair was being invited to participate in the discussions between Administration and the School District? Mr. Valenzuela responded that they had not been involved so far with District officials. He stated that they will be going to the Poway Performing Arts Center with Andy Campbell of the School District in the near future, and we could extend an invitation to one of the Commissioners. Councilman Rindone suggested that at least two members of the Cultural Arts Commission should participate. Mayor Nader stated that at the last meeting, Council had referred this to staff and the Commission to give Council a recommendation of an appropriate funding level with the mechanism to await disposition of this issue on joint use. Minutes June 13, 1994 Page 6 City Manager Goss stated that he had hoped we would have this information in time for the meetings of June 14th or the 21st, but it did not look like that would happen. Mayor Nader stated that the intent was to budget the funds for the Coordinator but have it set up so that whether it was a city position or done in connection with a joint use agreement, it could be determined later without the need for a supplemental appropriation. #4 Evaluation of Part-time Park Ranger Staffing -- Council had no questions #5 Consultant/Service Provider Use during FY 1993-94 -- Council had no questions #6 Formation of Reimbursement Districts for Selected CIP Projects -- Council had no questions /F/ Report on Possible Reductions in Street Sweeping Levels -- Council had no questions #8 Redesign and Printing of the Chula Vista Information Brochure to Place more Emphasis on the Olympic Training Center -- Council had no questions #9 Listing of Recommended FY 94/95 CIP Projects. Councilman Moore asked if Council took action to pursue the gymnasium instead of renovating Otay Park? If so, would this change the funding factor? City Manager Goss replied that it changed the title, but not the funding amount. Basically, what Council did was to approve $250,000 this year and $750,000 next year from block grant funds. Mayor Nader thought we had some $300,000 from another source. City Manager Goss stated that one option was to take it out of PAD money that was set aside for land acquisition, but Council's direction was to take the $750,000 out of next year's block grant money. #10 Equipment Replacement Budget for FY 94/95 Councilman Moore asked if we were shifting to replace police vehicles every three years. Public Works Operations Director Byers responded that we were not shifting every three years. What happened was we got behind and replaced a whole bunch at once. #11 City Clerk's Request for Part-Time Position. Councilman Moore stated that there was a CIP project for an Optical Imaging System that would run around $120,000. He understood that we were trying to cover the part-time position request under the City Clerk's project Minutes June 13, 1994 Page 7 which was a little less than $7,000 to finish some of the manual labor. He asked the City Manager what if they could not squeeze the money from the project. City Manager Goss stated that when this was mentioned before, we were getting a bid. We can give Council an updated report. Budget Manager Herring stated that we have received the bids, but they have not been completely evaluated at this point. The Director of Management Services, along with herself have looked at it and at this point believe that them will be sufficient funds to fund that. However, if them was not, we do have a fall back source of funding, and we have committed to the City Clerk that we will fund it. Councilman Moore asked what was the fall back position? Budget Manager Herring replied they were looking at the Public Facilities Development Impact Fees out of the General Administration portion. Councilman Moore asked that come July 1st, if the City Clerk wanted to hire that person to continue with the manual part, would the money be available? Budget Manager Herring responded, yes. Councilman Moore stated that as one member of the Council, he wanted the program fmished. It would be stupid to stop it at this time. #12 Funding for July 4, 1995 Community Pride Fair and a 1995 Cultural Arts Festival - Council bad no questions. #13 Worker's Compensation Councilman Moore asked if we budgeted that much money -- over $1 million as potential claims. Budget Manager Herring stated that the Risk Manager recommended an annual figure of $1.4 million. The proposed budget for 94/95 was $1 million. If we went with the Risk Manager's recommendation, we would have to add $341,000 to the proposed budget. City Manager Goss stated that what happened was that we show in the proposed budget a certain dollar amount which has been standard. An analysis of the reserves indicate that we need to make a one-time increase of $341,000. In the past when we have done this, and we have done this with public liability fund and case worker's compensation fund, it was a transfer from the General Fund and the Worker's Compensation fund. When we look at the reserves, we show the general fund reserves and various loans that we have made that really would otherwise be part of the reserves. Those reflect loans to funds such as worker's compensation. The only thing which goes back into the general fund is the interest eamed on the loan. Councilman Moore stated he had a problem with tinkering with the reserve. He did not like planning to use the reserves and then not have the money to pay it back. City Manager Goss stated that this was not an automatic thing. However, as a result of the claims we were now seeing under worker's compensation, we were getting to the point where our reserves were getting on the low side. Based on an analysis by the Risk Manager, it was recommended that this be increased by $341,000. Minutes June 13, 1994 Page 8 #14 Proposed Budged Policy for Services Performed in the Parks & Recreation Depa~ hl~ent by City Employees in the Unclassified Service MSC (Rindone,'Nader) to approve stalls recommendation to approve modification of the budget to reflect the addition of the following e~nployee dassificatlons: Camp Director at $8.50 to $10.33 per hour, Camp Counselor at $7.50 to $9.11 per hour, Camp Aide at $6.50 to $7.90 per hour, League Assistant at $5.75 to $6.99 per hour, Tiny Tot Instructor at $8.50 to $10.33 per hour, Tiny Tot Aide at $8.00 to $9.72 per hour, and Gymnastic Instructor at $8.66 to $10.53 per hour as part-time temporary hourly employees in the Unclassified service; and to conceptually approve a budget amount of $196,600. Motion earfled 4-0-1 (Hotton absent). #15 Increase in Alarm Permit Application Fees and Permit Renewal Fees Councilman Moore stated he had recommended a review of the false alarms, because false alarms trigger a good size fine. He had concerns and would like management address how to decide that it was a real false alarm. Police Chief Emerson stated that currently the crime prevention people were doing the alarm processing. With the proposed adopted budget, we are going to have an intern come in and handle that. That will free up the crime prevention people to spend some time when there are questions about alarms when we get multiple false alarms. We know on a majority of the calls, 98% of the alarm calls we get, come back as false alarms. It happens, and we are hoping that with the Intern who processes the paper, the crime prevention people can interact with the businesses who have alarms that are coming out as false. Councilman Rindone stated that going from $2.00 to $20.00 was quite a jump. Why didn't we look at going from $2 to $107 Chief Emerson responded that they looked at the County-wide average and that still put us at the low end of the spectrum on the averages. Councilman Rindone felt the initial fee should be higher than the annual. If you go up to $20 for the annual, then the initial should be $25 or something along that line because you do have extra processing. He hoped that there was some kind of study to be sure the 7,000 permits get renewed and that people were not failing to respond because of the fee. #16 Position Reclassification Requests for FY 94/95 Mayor Nader asked if all the reclassifications listed were pursuant to an agreement with CVEA during the previous year's collective bargaining process; or was this a different set of reclassifications? City Manager Goss responded that these were requests that were made by the department and evaluated by the Personnel Department, who concluded that the reelasses were appropriate. This past year there has been a freeze on reclassifications based on Council action a year ago. Being proposed was about $25,000 total cost with a net impact of the general fund of $21,215. The positions under consideration were: Minutes June 13, 1994 Page 9 Department From T_..~o Parks & Recreation Rec Supervisor I/II Rec Supervisor Engineering Survey Crew Party Chief Asst Surveyor I/II Engineering Tech II Survey Tech II Engineering Tech I Survey Tech I Engineering Aide Survey Tech I Operations Construction Spec II (HVAC) Const Spec II (HVAC) Construct Spec I Construct Spec II Equipment Mech I Equipment Mech II Mayor Nader asked what happened to the positions which were agreed to be reviewed for potential reclassification. Assistant City Manager Morris stated that the positions relating to CVEA, none of those were reclassification requests; they were all requests for review of salary. Those which related to a reclassification were referred back to the appropriate channels. Mayor Nader stated that there seemed to be a built-in assumption that if the work changed in such a way and somebody was called upon to do work of a different character than they were originally called upon to do, then we handle that by reclassifying them rather than by having a job description which more accurately reflected what that individual was actually doing. He stated that we have been told that any month Council would be getting a proposal, which we have not seen yet, for some basic reform of the Civil Service System and Classifications. In regards to the Recreation Supervisor reclassification, Mayor Nader asked why we didn't just promote the four people in question to the Supervisor II positions. If we don't have enough Supervisor II positions in the budget, then delete some Supervisor I positions. He asked why were we going through this reclassification? Assistant City Manager Morris recommended that Council proceed with the reclassification, to retain the Supervisor I level along with the II level. Then, in the future when vacancies occur, it would allow the department the option of hiring in at the Supervisor I level. It would allow us the ability to create longevity within the department; and at the same time, it would allow us the ability to train and bring in people. If we find someone at the lower level that has good potential. we could train them and move them up. If we find someone at the Supervisor II level, it would allow us the ability to hire them at the appropriate level. Mayor Nader stated, in response to the issue of needing a person with the ability to handle freon to deal with our HVAC, that if the City moved away from freon-based systems, we not only could have a healthier workforce and healthier environment, we could save some money on personnel. MSC (Moore/Nader) to conceptually approved the reclussification of positions as mended by Assistant City Manager Morris for the Recreation Supervisor. Motion carded 4-0-1 (Horton absent). //17 FY 94/95 Community Development Work Program Mayor Nader felt that this was a department which was in need of some reassignment of priorities and reallocation of assignments among staff to make sure that the types of activities that would result in the long-range creation of good jobs in Chula Vista were given a higher priority than the types of activities where we were spinning our wheels or where the positive impact on the community was minimal. Minutes June 13, 1994 Page 10 Mayor Nader requested that the Amphitheater be put under his comments for discussion at the June 21, 1994 meeting with an invitation to both parties who were interested in this project to come make a presentation to the full Redevelopment Agency so that every voting member could hear the competing proposals. Mayor Nader felt that projects which created long-term, good employment base for the City, such as the Hi Tech/Bio Tech Zone and BECA, and a lot of the things listed under the Community Development Specialist II heading, such as use of the HUD Section 108 loan guarantee, were things which would help retain and expand existing businesses, attract new businesses, and produce real jobs for Chula Vista. Those were the things which should get the top priority on discretionary dollars within Community Development. Items such as the Implementation of the Civic Center Master Plan or long-range planning for new auto dealerships, he would rather let slide. These were things which needed to come under the discussion of the Community Development budget. #18 Request from Cultural Arts Commission for additional budget funds. (Along with #32 Request from Cultural Arts Commission for FY 94/95 Additional Budget Funds; and #33 Status of Potential Partnership with Sweetwater Union High School District for Use of the EastLake Performing Arts Center) City Manager Goss stated that there was an initial report on May 20th and items 32 and 33 were more recent reports. Mayor Nader said there was a statement on item 32 on page 3 that states the City Attorney advised against retainlug the existing part-time Cultural Arts Coordinator as an independent contractor. It was his understanding that the City Attorney claimed this was an issue which needed to be examined. He asked if the City Attorney had rendered some further advice since June lst? T'~ Mr. Valenzuela stated that the City Attorney has not rendered any advise to him. At the time, he had mentioned the contractual and part-time employee issue. MSC (Fox/Moore) to approve staff's recommendation on #32 to authorize funding in the amount of $1,265 so that one Commissioner could attend the NALAA Conference in June 1995; but hold in abeyance the remaining requests pending resolution with the Sweetwater Union High School District regarding joint use of the EastLake Performing Arts Center. Approved 4-0-1 (Horton absent). #19 Review of Custodial Services Division - Public Works Department. Mayor Nader asked if we had received any input from CVEA or from any of the front-line workers on this item? Principal Management Analyst Stokes stated that staff had met initially with all the custodians and representatives of CVEA. At that time, the CVEA president did express concerns with contracting out any kind of services. Mayor Nader stated his understanding was that it went beyond the Union's concern with contracting; there were concerns that contracting may not be cost effective. Ms. Stokes stated the Building Services Superintendent solicited informal bids and received one from ABM Arch Contracting Agency. The bid came in a little bit less than what we were currently paying custodians. We have also contacted other cities in the State who contract some or all of their custodial services. Those costs were also equal to or less than the ABM bid which we received. The custodians did express some concems with contracting such as security of the facility and emergency situations when the contractor would not be available and the custodians would have to handle the problem. Although those were valid concerns, it was felt they could be handled in the contract or administratively by the department. Minutes June 13, 1994 Page 11 Mayor Nader felt we should budget for services and not bind ourselves to a particular decision at this point. He asked if the current budget recommendation would allow us to go in either direction or would we need to change what was recommended in order to give ourselves that flexibility? Budget Manager Herring responded that we could go ahead and do the bids for the contracting out. If they did not look appropriate and it wasn't going to be to our advantage to continue that contract, we could look back at staff. We probably would have to come back to Council with some minor adjustments within the budget. Mayor Nader wanted to be very clear that in voting for this budget recommendation, he did not want his voto interpreted as directing staff to contract out. He expected that staff would go back and do some work on this. If it turned out that to get all the services we needed by contract was of questionable cost effectiveness, he did not want staff to come back with a contract that didn't provide the services we needed; or if contracting was cost effective but required more than what was budgeted, then staff was to come back with the supplemental request up front and not with a change order in the middle of the contract. //20 Increase in South Chula Vista Library's Hours. City Manager Goss shated that the referral would extend the Library's Saturday hours from 10-6 and Sunday's hours from 1-5. Library Director Palmet stated that they had informally told the residents that the Council would be considering closure of the Woodlawn Library, and they also mailed notices to all the residents of the Woodlawn community that this issue was before Council. The notices went out on Tuesday, and he has received one call. Councilman Moore felt we should close the Woodlawn Library, but we should also offer a "carrot" by modifying the space for a combination of a self service library/recreation room. Councilman Rindone felt that we should give the community a chance and have the library open on Sundays for at least the first six months. If the library was under utilized, then we could close the library. MSF (Rindone/Fox) to approve the recommendation to extend the library hours for Saturday 10-6. Motion failed 2-2-1. (Fox, Rindone yes; Moore, Nader no; Horton absent). MSC (Rindone/Fox) to extend the Sunday hours 1-5. Motion carded 3-1-1 (Moore no; Horton absent) #21 Library Board of Trustees Recommendation on Closing Woodlawn Park Library. MSC (Moore/Fox) to close Woodlawn Park library; offer the group that owns the building the opportunity to modify the library space to combine a independent, volunteer-operated library/recreation room; fund the appropriate amount for the cost of modifying the space; and authorize staff to offer donation of the books. Motion carried 4-0-1 (Hotton absent). #2,3 Personnel Department Staffing. Item was discussed at the time of consideration of the Personnel Department's budget. #24 Summary of Collections Supervisor Position's Impact on FY 94 Revenues as Compared with Revenue Estimates presented to Council in the FY 94 Budget Commentary. -~ An informational item. Minutes June 13, 1994 Page 12 #25 Youth Action Plan Update. Mayor Nader asked why we were "wish listing" the teen night at Loma Verde Center instead of funding it? Parks and Recreation Director Valenzuela stated this request would be considered with other departmental requests and that was why it was on the Wish List. A teen night includes dances, gives adolescents a chance to socialize and getting them off the street. Its a safe place to go in the evening. This was for twenty-six weeks. MSC (Naderalindone) to approve #1, funding in the amount of $3,220 to supplement the Youth ACTION Program fur Chula Vista High School and Chula Vista Middle School; and #2, funding in the amount of $8,000 for a Teen Nite at Loma Verde Center for FY 94/95 in the budget. Appreved 4-0-1 (Horton absent). #26 Removal of Traffic Control Delineators (pylons) and Replacement with Permanent Improvements (raise concrete medians). (Item was rdated to #38) Councilman Moore asked if there was a priority to any of these? City Engineer Swanson raplied yes. Included in #26 were Exhibits A and C which were the pylon removal projects listed in order of priority. The first priority was 700 block Third Avenue (Post Office) and Otay Lakes Road, north of Ridgeback Road (by the North Island Federal Credit Union). The recommendation was to come back with a three-year program for those. Item #38 was strictly the discussion of Country Club delineator replacement. M (Nader) to direct staff to change priority and place the three Country Club Drive projects at the top of the priority list for pylon replacement. Motion died for lack of a second. Council consensus to hold off discussing this item until the June 14th meeting. //27 Board and Commission 1994/95 Budget Request. MSC (MoorefNader) to give the Board and Commission budget conceptual approval and add $50 to the RCC budget for a placque. Motion carded 4-0-1 (Horton absent). Ae28 Report on Public Information Officer (PIO) Press Releases/Media Relations. Informational Item only. Councilman Moore recommended that next year a column, or an asterisk, be added to indicate the Press Releases which had been published. Mayor Nader stated that directions have not been given to do aggressive follow-up to certain stories. In most cities, the PIO makes follow up calls to the media on stories that were of importance to policy makers. In a couple of instances, he had been told that this was not part of the PIO's job. Jeri Gulbransen, Public Information Officer, stated that she did follow up on a huge number of stories each day. The average number of media contacts per day averaged between two to three where we do follow-up on press releases, or we contact to let them know what was going on. Councilman Moore felt hiring someone to do some public relations and marketing contacts was very helpful to the former Mayor. He was introduced to the major elements of the media such as the television people and the editors Minutes June 13, 1994 Page 13 and publishers. He felt we should allocate money do it again. Secondly, he would like to see at least a monthly message from the City Manager in the Star News and any other local papers. MSC (Moore/Nader) to direct staff to establish a program of introductions of the incoming Mayor and the City Manager to the hierarchy of the media within the County. Motion carried 4-0-1 (Horton absent). MSC (Moore/Rindone) to direct the City Manager to present a program of how he was going to get articles in the local newspapers (such as the Star New, Neighbors, etc) on at least a monthly basis to pump up the good things of Chula Vista. Motion carried 4-0-1 (Hotton absent). #29 Sewer Customer Billing MSC (Moore/Rindone) to approve the sewer customer billing for residential and commercial through the tax rolls with the condition that in three to six months prior to the effective date that we put an article in the Quarterly to the property owners. Motion carried 4-0-1 (Hotton absent). #30 Sammary of Revenue Manager's Major Projects and resultant Cost Savings and Revenue Generation since Position Inception. -- Informational item. Sewer System Expenditures and Charges. -- Council had no questions. #32 Request from Cultural Arts Commission for FY 94~95 Additional Budget Funds. (considered along with #18); and #33 Status of Potential Partnership with Sweetwater Union High School District for Use of the EastLake Performing Arts Center. (considered along with #18) #34 Non-motorized Transportation Development Act (TDA) Revenues for Fiscal 1994.95. -- Council had no questions. #35 Implementation of Police Department Revenue Sources Identified in the Proposed FY 94-95 Budget Document. -- Discussed during Police budget hearing. #36 List of Curfew Task Force List Councilman Rindone stated he had recommended Joe Cobert and wondered why he wasn't added to the list. #37 Police Department Volunteer Program -- Council had no questions. #38 Delineators at Country Club Drive -- discussed with item 26. Minutes June 13, 1994 Page 14 #39 Installation of Computerized Rain Gauges at all Six Fire Stations. ~'~ MSC (Moore/Nader) to approve staff's recommendation, contingent that it comes from DIF. Motion carried 4-0-1 (Hotton absent). Council Budget Mayor Nader stated he would like to work on the Council budget since it did not appear to be what he submitted, and he felt that Mayor-elect Horton should also have some input into the budget. MSC (Nader/Rindone) to form a subcommittee consisting of the Mayor and Mayor-elect Horton to work on the Council budget and report back. Councilman Moore felt this should be done at a budget worksession. Mayor Nader stated that he would contact Mayor-elect Horton and have the secretary poll Council for a worksession date. Motion carried 4-0-1 (Horton absent). Items to come back: #17, 24, 26, 28, 32, 26, and 38. ORAL COMMUNICATIONS T"' OTHER BUSINESS 3. CITY MANAGER'S REPORT(S) - There were none. 4. MAYOR'S REPORT(S) - There were none. 5. COUNCIL COMMENTS - There were none. ADJOURNMENT The meeting adjourned at 9:33 p.m. to the regular City Council meeting on June 14, 1994 at 6:00 p.m. in the City Council Chambers. Respectfully submitted, · ! Beverly A. Authelet, CMC City Clerk I ]'