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Home My WebLink About2008/09/09 Item 8 CITY COUNCIL AGENDA STATEMENT ~(f~ CITYOF d~ (HULA VISTA ITEM TITLE: SUBMITTED BY: REVIEWED BY: 09/09/08, Item~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AWARDING LANDSCAPE MAINTENANCE CONTRACTS TO AZTEC LANDSCAPING IN THE AMOUNT OF $16,000 FOR THE LANDSCAPE MAINTENANCE OF OPEN SPACE DISTRiCT 3 AND TO RC'S LANDSCAPE IN THE AMOUNT OF $53,310 FOR THE LANDSCAPE MAINTENANCE OF OPEN SPACE DISTRiCT II FOR THE PERiOD OF AUGUST 1,2008 THROUGH JUNE 30, 2009, AND AUTHORIZING THE PURCHASING AGENT TO RENEW THE CONTRA.CTS FOR FOUR ADDITIONAL ONE YEAR PERiODS DIRECTOR OF PUB~IC V RKS ~ CITY MANAGER ASSISTAt'\JT CITY . 'AGER 'SJ 4/5THS VOTE: YES NO X SUMMARY The current landscape maintenance contractor for Open Space District 3 and Open Space District II is in default of their landscape maintenance contract. As a result, the second lowest bidders are being awarded the landscape maintenance contracts for these Open Space areas, ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it does not involve a physical change to the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION Council adopt this resolution. 8-1 09/09/2008, Item~ Page20f2 BOARDS/COMMISSION RECOMMENDA nON Not applicable. DISCUSSION On July 2, 2008, Brewer Landscape notified Open Space staff that they would be unable to continue to provide landscape maintenance services in Open Space Districts (OSD) 3 and II. As a result, staff contacted the lowest bidders from the last bid process that was submitted in July of2005 for these two districts. Both contractors, Aztec Landscaping and RC's Landscape, have agreed to honor their original bids with corresponding CPIW Increases. Aztec Landscaping, the low bidder for OSD 3, is currently providing satisfactory landscape maintenance in OSD's 1,8,9, and 20 Zones 5 & 6. RC's Landscape, the low bidder for OSD II, is currently providing satisfactory landscape maintenance for Open Space Districts I and 4. A summary of the contracts are provided below: Summary of Contracts Contractor Aztec Landsca ing RC's Landsca e ' FY09 Contract Amount 516,000 553,310 Original bid submittals are available in the Purchasing Agent's office. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found a conflict exists, in that Mayor Cox has property holdings within 500 feet of the boundaries of the property, which is the subject ofthis action. FISCAL IMPACT: There is no direct fiscal impact to the General Fund from approving this resolution in that funds expended for this contract are maintained within existing Special Tax Assessment District budgets. Purchase orders will be issued as authorized departmental requests are received. Prepared by: Paul Sirois, Open Space lv/anager, Public Works Department H: IAgenda Items\09-09-08 Landscape l\Ifaintenance (Paul S).doc 8-2 ~ RESOLUTrON NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA, VISTA AWARDING LANDSCAPE MAINTENANCE CONTRACTS TO AZTEC LANDSCAPING IN THE AMOUNT OF $ I 6.000 FOR TH E LANDSCAPE l\llAINTENANCE OF OPEN SPACE DISTRICT 3 AND TO RCS LANDSCAPE IN TH E AMOUNT OF $53.310 FOR THE LANDSCAPE MAINTENANCE OF OPEN SPACE DISTRICT II FOR THE PERIOD OF AUGUST I, 200S THROUGH JUNE 30, 2009. AND AUTHORIZING THE PURCHASING AGENT TO RENEW THE CONTRACTS FOR FOUR ADDITfONAL ONE '{EAR PERIODS WHEREf\S. in 2005. City staff conducted a bid process 1'01' landscape maintenance ['or its opens space districts; and WHEREAS, contracts were awarded to several landscape maintenance contractors including Brewer Landscape. Aztec Landscaping and RCs Landscape; and WHEREAS, Brewer Landscape was awarded the contract to pert'ot111 landscape m:lilllenance for Open Space District 3 and Open Space District I I. as well as other districts; and WHERL\S, on July 2. 200S. Brewer Landscape infotl11ed Open Space staff thelt it is ullahle continue to provide landscape maintenance for Open Space District 3 and Open Space District I I; and WHEREAS. Open Space staff contacted Aztec Landscaping, the second lowest hidder ['or Open Space District 3. ancl RCs I_andscape. the second lowest bicleIer lor Open Space Dislrict I I. from the 2005 bid process; and WHEREAS. both Aztec Lanclscaping and RCs Landscape have agreed to honor their original hids with correspondll1g Consumer Price Index increases; and WHEREAS. Aztec Landscaping is currently providing satisLlCtory landscape mailltenance in Open Space Districts 1. S. 9, and 20 ZOlles 5 & 6; and WHEREAS. RCs I~andscape is currently providing satisfactorv landscape maintenance lor Open Space Districts I and 4. 8-3 Resolution No. 2008. Page 2 NOW. THEREFORE BE IT RESOL VED by the City Council of the City of Chula Vista as [ollows: 1. That it awards landscape maintenance contracts to Aztec Landscaping in the amount of $16,000 lix the landscape maintenance ot' Open Space District 3 and to RC's Landscape in the amount of $53,310 lor the landscape maintenance of Open Space District II [or the period of August 1,2008 through June 30, 2009, 2. That it authorizes the Purchasing Agent to renew the contracts tor four additional one-year periods. Presented by: Approved as to fom1 by: Jack Gri t'fin Director of Public Works ;!t~~_. /U'-~~ Bart C. Miesfeld Interim City Attorney :IT"--- c I ,\""""'-' FI.\;'\I.I~E.q)_\ :("'~ "<,,,"4,:, ,\,'~<:;",d R(' 1.,,,,,1'<:"1""<': ,j,.<: 8-4