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Home My WebLink About2008/07/08 Item 6 CITY COUNCIL AGENDA STATEMENT 7/08/08, Item~ ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "ADA CURB RAMPS FISCAL YEAR 2007/2008, PHASE 2 (STL334A)" PROJECT TO H & D CONSTRUCTION CO. IN THE AMOUNT OF $104,997.50 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE CONTINGENCIES IN THE PROJECT SUBMITTED BY: REVIEWED BY: DIRECTOR OF E~G RIN CITY MANAGER. ~ ASSISTANT CIT MANAGER ~,- 4/5TH VOTE: YES 0 NO 181 SUMMARY On May 21, 2008, the Director of General Services received sealed bids for the "ADA Curb Ramps Fiscal Year 2007/2008, Phase 2 (STL334A)" project. The project consists of the installation of ADA Pedestrian Ramps and other associated improvements and repairs on various street intersections in the city of Chula Vista, California. ENVIRONMENT AL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the National Environmental Policy Act (NEPA) and has determined that the project qualifies for a Categorical Exclusion (subject to 58.5) pursuant to Section 24 of the Code of Federal Regulations 58.35(a), subsection 1 [Acquisition, repair, improvement, reconstruction, or rehabilitation of public facilities & improvements; e.g. curbs, sidewalks, repaving streets] pursuant to Implementation Guidelines established by the U.S. Department of Housing and Urban Development (RUD). Additionally, the Environmental Review Coordinator has also reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical exemption pursuant to Section 15301 (c) [Existing Facilities] of the State CEQA Guidelines. Thus, no further environmental review is necessary. RECOMMENDATION 6-1 I . 7/8/08,Item~ Page 2 of 4 BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The "ADA Curb Ramps Fiscal Year 2007-08, Phase 2 (STL334) " is a "design-build" project and will consist of the installation of ADA pedestrian ramps and associated improvements at various intersections. The work will generally include some removal and replacement of displaced curbs, gutters, sidewalks and portions of cross gutters. This "design-build" project is intended for areas that are relatively easy to construct without the use of any design plans. This $166,297.50 construction phase would include the following expenditures: the $104,997.50 base bid amount would be awarded to the contractor; contingencies in the amount of $21,000.00 (20% of contract award) would be available to the contract to address unforeseeable conditions and quantity adjustments; $2,500 would be used for construction soils and pavement testing; and, $37,800.00 would be used for City staff costs (surveying, inspections, and design). Project Design staff prepared specifications and advertised the project. Attachment "I" shows the specific work to be done at each location and approximate quantities of sidewalk, curb, gutter, AC pavement and other miscellaneous work. Staff received and opened six (6) bids on May 21, 2008, as follows: CONTRACTOR BID H&D Construction Co. ofEI Cajon, CA. $104,997.50 Koch-Armstrong General Eng. Inc. of Lakeside, CA. $118,134.50 Portillo Concrete of Lemon Grove, CA. $123,075.00 Hammer Construction & Development Co. ofChula $136,750.00 Vista, CA. New Century Construction, Inc. of Lakeside, CA. $138,285.00 Tri-Group Construction, Inc. of Po way, CA. $149.300.00 The low bid by H&D Construction Co. is below the Engineer's estimate of $145,317.50 by $40,320.00 (28% below Engineers estimate). H&D Construction Co. has done several capital improvement projects in the city, and their work has been satisfactory. Staff has reviewed the low bid and recommends awarding the contract to H&D Construction Co. of El Cajon, California. Also for City Council consideration is increasing the authority of the Director of Public Works to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if a change order causes the cumulative increase in change orders to exceed the "Maximum Aggregate Increase in Change Orders" that may be authorized by the Director of Public Works Operations, then City Council approval is required. The corresponding maximum aggregate increase for this project is $10,350.00. However, approval of tonight's resolution will increase the Director of Public Works Operations authority to approve change orders as 6-2 I 7/8/08, Item~ Page 3 of 4 necessary up to the contingency amount of $21,000.00 (an increase of $10,650.00) and will authorize staff to expend all available contingencies and to increase the value of the contract, as necessary, related to unforeseeable conditions and quantity adjustments. Unforeseeable circumstances (i.e. utility conflicts, poor sub grade soil conditions, etc.) may cause increases in quantities beyond what was anticipated during the preparation of the project's specifications. Disadvantaged Business Enterprise Goal The bid documents set forth participation requirements per Federal Regulation for meeting the disadvantaged and women-owned goals. Jose Dorado, Project Coordinator II, has reviewed the bid documents submitted by the three (3) lowest bidders. His conclusion is that the lowest bidder, H&D Construction Co. meets the City's Minority and Women Business Enterprise (MBE/WBE) goals and Federal law. Staff also reviewed H&D Construction Co. eligibility status with regard to federal procurement programs and the status of the State contractor's licenses. H&D Construction Co. is not listed as excluded from Federal Procurement Programs (list of parties excluded from Federal procurement or non-procurement programs as of February, 2007). Disclosure Statement Attachment "2" is a copy of the contractor's Disclosure Statement. Wage Statement The source of funding for this project is Community Development Block Grant Funds. This project is covered by the Davis-Bacon and Related Acts. The Davis-Bacon Act requires the payment of prevailing wage rates to all laborers and mechanics employed for the work under this project. Prevailing wage rates are those determined by the U.S. Department of Labor or the U.S. Department of Housing and Urban Development. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no such holdings within 500' of the property which is the subject of this action. FISCAL IMPACT FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount $104,997.50 B. Contingencies (20% of contract) $21,000.00 C. Staff Time Cost (Approx 30% of Contract and Contingency): $37,800.00 Construction Inspection (16%) $20,200.00 Design/Construction Management (12%) $15,100.00 Survey Work (I %) $1,250.00 PlanninglEnvironmentallTrafficlLandscapelPublic Works (I %) $1,250.00 D. Soil Testing (2%) $2,500.00 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $166,297.50 6-3 / 7/8/08, Item~ Page 4 of 4 FUNDS REQUIRED FOR CONSTRUCTION TOTAL FUNDS REQUIRED FOR CONSTRUCTION I $166,297.50 FUNDS AVAILABLE FOR CONSTRUCTION STL334 ADA Curb Ramps Fiscal Year 2007/2008 (CDBG) $166,297.50 TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $166,297.50 There are sufficient funds held by the City to fully offset all costs associated with the construction of this project, with no impact to the General Fund. Upon completion of the subject proj ect, the improvements will require only routine City street maintenance. ATTACHMENTS 1 - Table - Location of Work 2 - Contractor's Disclosure Statement Prepared by: Jeff Moneda. Sr. Civil Engineer. Engineering Department 6-4 ADA CURB CUT PEDESTRIAN PROGRAM CIP NUMBER STl-334B DESIGN.BUILD 0 1ii"i: c e- rn o 0 S goo -l; $ - to .c _ ._ 0 .e~ - .1::-;;; .- 0 c go E.;=- En;; e! ~c ~ ~:;:; rn m "' "' .... '" 8~ 01 ~rJ ~ -i~(I) o C '0 0 '1' '" '" '" m<<l-=- c rn c 00 0..3 ,;, '" ,;, ,;, ,;, ~.=~ .g J2 rn -g tL <<-IJ Additional Work and Remarks ~'" Street Location c 0 ~ ~ 0 ~ <( o.'m .c _ 0. .Q > G 0-0. . ~- ~c(\ '" - ~ ~@ c'c '0 0 0 0 0 t:~~ 510 cO: 0 Be; ,.. ~.g ~ 00 z~ o _ 0 o- m . 2 " ~o.. <(5 . '0 ::0'5 0. . - '" .- I- ~ ~u '" '" 10 > 0 m I CJ1 -;-- Mal;~l.I":;~~ny ~;~---'--k;--'--I---l,--J-;--I---,---J-';1-~;~'I--.-I--____1_;-/.__ 3 - '11:~~~f~~:1 & -Ped Rampliisla"-- ~Maln SLffhi;d Ave. 1;;;';,;--1'-- --;- -----I--I--;-r~o~-----'I-;;- -----;- 11 -~~~~~~o~:.; & Ped Ramp. In'lall- -;-INaPlesst.lDeIMar~ve. ~.~; --- ----~~--- --r--r-- ----1-;5 -- ---------;~ ---~--- Remove Large n: R1RSToPslgn.- 6 Oleander/Azalea Sf. -- 7 11 Kearney St./Church Ave. IN/E,S/E,&NJW I 3 I 500 I 25 r 1 Relocalestnamesign ~ l Sl.ISecond AVe. -=-~-=Is/W _ -----.---1-~-~=--=I-~-=I=--=L-3~~-~-=l- ~30 r-~-I~~= ~~~=~=_~-=--=_~=-== - :: I::::::::~:~::::~:ve. I:;;~~'''---I'-~-I----'-T----;--Im_-+-;:;-I--~~--I----;~. ---- -I ~ -- ------------- TOTAL 7 695 14 10 3,550 295 244 TONS 75 2 4 4 .,., =/ ,., () .:r: So: m z f- ATTACHMENT z CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-0 I, prior to any action upon matters that will require discretionary action by the Council, PlaJJl1ing Corrunission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier, 2, If any person' identified pursuant to (1) above is a corporation or partnership, list the names of all indiv' I with a $2 00 investment in the business (corporation/partnership) entity, 3, If any person' identified pursuant to (1) above is anon-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter, 5, Has any person' associatoo with this contract had any financial dealings with an official'~e City ofChula Vista as it relates to this contract within the past 12 months? Yes_No~ 41 M:\General Sen-;ces\Design\STL334A ADA Curb Ramps. Phase 2\STLJ34A Specifications and ConlJ'act.doc 6-6 If Yes, briefly describe the nature of the fmancial interest the official" may have in this contract. 6. Have you made a contribution of more than~~ within the past twelve (12) months to a current member of the Chula Vista City Counci1? Nl\. Yes _If yes, which Council member? 7. Have you provided more than $340 (or ~ of equivalent value) to an official" of the City of Chula Vista in the past twelve (12) months. is includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No If Yes, which official" and what was the nature of item provided? Date: sf'Lv /0 fJ I , Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate: trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. . " Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staffmembers. 42 M:\Genernl Services\Design\STL334A ADA Curb Ramps, Phase 2\STL334A Specifications and Contracl.doc 6-7 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "ADA CURB RAMPS FISCAL YEAR 2007/2008, PHASE 2 (STL334A)" PROJECT TO H & D CONSTRUCTION CO. IN THE AMOUNT OF $104,997.50 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE CONTINGENCIES IN THE PROJECT WHEREAS, on MAY 21,2008, the Director of Engineering received sealed bids for the "ADA Curb Ramps FY 07/08, Phase 2 (STL334A)" project; and WHEREAS, the work consists of the installation of ADA Pedestrian Ramps and other associated improvements and repairs on various street intersections in the City of Chula Vista, California; and WHEREAS, the work for this project also includes some removal and replacement of displaced curbs, gutters, sidewalks and portions of cross gutters; and WHEREAS, the City received six (6) bids as follows: CONTRACTOR BID AMOUNT H&D Construction Co. ofEl Cajon, CA. $104,997.50 Koch-Armstrong General Eng. Inc. of Lakeside, CA. $118,134.50 Portillo Concrete of Lemon Grove, CA. $123,075.00 Hammer Construction & Development Co. of Chula Vista, CA. $136,750.00 New Century Construction, Inc. of Lakeside, CA. $138,285.00 Tri-Group Construction, Inc. of Po way, CA. $149.300.00 WHEREAS, the low bid by H & D Construction Co. is below the Engineer's estimate of $145,317.50 by $40,320.00 (28% below Engineers estimate). WHEREAS, H&D Construction Co. has done several capital improvement projects in the City, and their work has been satisfactory; and WHEREAS, staff has reviewed the low bid and recommends awarding the contract to H&D Construction Co. ofEl Cajon, California; and WHEREAS, City Council authorizes the Director of Public Works Operations' authority to approve change orders as necessary up to the total funding available. 6-8 . - NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista accepts bids and awards contract for the "ADA Curb Ramps Fiscal Year 2007/2008, Phase 2 (STL334A)" project to H & D Construction Co. in the amount of $1 04,997 .50. BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista authorizes the Director of Public Works to expend all available contingencies in funds in the project. Presented by Approved as to form by Richard Hopkins Director 0 f Engineering ~W'<:N'\\\ Thr%\\ Bart Miesfeld . Interim City Attorney M:\GeneraI Services\GS Administration\Council Agenda\STL334A Curb Ramps Phase 2\STL334A Reso.doc 6-9