HomeMy WebLinkAboutReso 2008-143
RESOLUTION NO. 2008-143
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ADOPTING A REVISED CELLULAR
TELEPHONE POLICY
WHEREAS, on August 1, 2006, the City Council of the City of Chula Vista adopted
Council Policy 662-12 - Cell Phone Policy (Policy), on file in the Office of the City Clerk; and
WHEREAS, the Policy's scope established guidelines for the issuance and use of City
cellular phones; and
WHEREAS, since that time, it has become necessary to revise the Policy to incorporate new
law requiring the use of hands free devices while driving, the new IRS rulings that require that
personal phone calls be subject to income tax, and issuance of cell phone stipends and
establishment of pooled cell phones for shared usage; and
WHEREAS, this Policy is applicable to all City employees, and is intended to provide
guidelines for the issuance of cell phone stipends, the establishment of individually assigned and
pooled cell phones; and
WHEREAS, the Policy is presented to be in compliance with State of California laws, IRS
regulations as well as meet the business-related needs of the City; and
WHEREAS, in order to minimize the administrative work which would be required to
ensure compliance with the new IRS rulings and to continue meeting the business needs of the City,
staff is recommending the following options:
. (:ity 1"",,<1 (:,,]] Phon",. Individually assigned cell phones will be assigned based on
approval by the City Manager or designee. The purpose of these telephones is for
official use only. Personal calls are not permitted, unless the Department Head
allows the employee to reimburse for personal calls.
. (:,,]] Phone Stip"n<1,; Based on approval by the City Manager or their designee, City
employees based on positional requirements may be provided a cell phone stipend
to be used toward the purchase and maintenance of a personal cell phone and related
equipment for city business. Employees receiving a stipend must maintain phone
records as the City may periodically audit records.
. Poo],,<1 (:dl"ler T"]el'hon,,,: Pooled cellular telephones include all cell phones
assigned to departments for the joint use by more than one employee. The purpose
of these telephones is for official use only. Each department will maintain a log, so
that all usage can be identified. Pooled cell phone use records must be kept for
seven years including phone log and billing records. Pooled cellular telephones may
be restricted from long distance use, and cannot be used for personal use; and
Resolution No. 2008-143
Page 2
WHEREAS, the Information Technology Department (for PDAs) or Purchasing Division
(for Cell Phones) is responsible for purchasing and maintaining mobile communication devices;
and
WHEREAS, designated employees must coordinate with Information Technology or
Purchasing Division in order to receive a City issued mobile device; and
WHEREAS, since the review of the cell phone policy began, the City has reduced its city
issued cell phones from 439 to 355 and would be further reduced once the stipend policy is
implemented; and
WHEREAS, the reduction of City issued cell phones was done as a cost savings measure
and is reflected in the Fiscal Year 2008/2009 base budget as a reduction in cell phone
appropriations of $50,000; and
WHEREAS, no additional appropriations are necessary for the recommended stipends.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City ofChula Vista
does hereby adopt a revised cellular telephone policy, which is on file with the City Clerk.
Presented by
Approved as to form by
cJ~aA.-C- KQ, Wfh .
Maria achadoorian
Finance Director
~~~~>l
,
Bart Miesfeld
Interim City Attorney
Resolution No. 2008-143
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 10th day of June 2008 by the following vote:
AYES:
Councilmembers:
Castaneda, McCann, Ramirez, Rindone and Cox
NA YES:
Councilmembers:
None
ABSENT:
Councilmembers:
None
~t~
Cheryl Cox ay r
ATTEST:
A{~ X-,~~
Donna R. Norris, CMC, Interim City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Donna R. Norris, Interim City Clerk of Chula Vista, California, do hereby certify that the
foregoing Resolution No. 2008-143 was duly passed, approved, and adopted by the City Council
at a regular meeting of the Chula Vista City Council held on the 10th day of June 2008.
Executed this 10th day of June 2008.
~ ~-~~
I
Donna R. Norris, CMC, Interim City Clerk