HomeMy WebLinkAboutReso 2008-144
RESOLUTION NO. 2008-144
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING A PURCHASE AGREEMENT
WITH GENUINE PARTS COMPANY TO PROVIDE
AUTOMOTIVE AND EQUIPMENT REPAIR PARTS AND
SUPPLIES IN ACCORDANCE WITH TERMS AND
CONDITIONS OF A CONTRACT BETWEEN GENUINE
PARTS COMPANY AND THE CITY OF INDIO FOR A FIVE-
YEAR PERIOD BEGINNING JULY 1, 2008 THROUGH JUNE
30,2013, WITH FIVE ONE-YEAR OPTIONS TO EXTEND BY
MUTUAL CONSENT THROUGH JUNE 30, 2018
WHEREAS, the Fiscal Year 2008/2009 Fleet Management budget provides for the
purchase of parts and supplies necessary for the maintenance and repair of City of Chula Vista
vehicles; and
WHEREAS, as part of the budget reduction effort for Fiscal Year 2008/2009, the Fleet
Management Division reduced its budget for automotive parts and supplies by $20,000; and
WHEREAS, City of Chula Vista Municipal Code section 2.56.140 and Council Resolution
No. 6132 authorize the Purchasing Agent to participate in cooperative bids with other government
agencies for the purchase of materials of cornmon usage; and
WHEREAS, staff has determined that it can reduce its annual expenditures for automotive
repair parts and supplies by contracting with Genuine Parts Company, aka NAPA, for all its needs
in that area; and
WHEREAS, Genuine Parts Company will provide all necessary parts and supplies to
maintain the City vehicle fleet at a reduced cost to the City, and will provide at least one full-time
Parts Manager to manage the inventory on-site in the Central Garage; and
WHEREAS, at the beginning of the contract, Genuine Parts Company will purchase the
existing automotive parts inventory from the City, which will represent a one-time revenue to the
City of approximately $90,000; and
WHEREAS, the City will be able to realize lower parts and supplies purchase costs than in
the past in exchange for exclusivity with Genuine Parts Company; and
WHEREAS, the placement of a full-time staff person on site in the Central Garage by
Genuine Parts Company will eliminate a long-standing staffing need to add a Parts Clerk for the
Fleet Management Division; and
WHEREAS, Genuine Parts Company has similar contract arrangements with many
municipalities across the country, including with San Diego County and the City of Indio; and
Resolution No. 2008-144
Page 2
WHEREAS, after reviewing those two contracts, staff believes the terms and conditions of
the contract with the City of Indio are more beneficial for the City of Chula Vista; and
WHEREAS, adoption of the resolution will authorize the Fleet Management Division to
enter into a contract under similar terms and conditions as contained in the contract between
Genuine Parts Company and the City ofIndio; and
WHEREAS, it is anticipated that approximately $450,000 annually will be spent for these
materials and services; and
WHEREAS, this will have a positive impact on the General Fund by reducing the cost of
materials used in the maintenance of City vehicles.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City ofChula Vista
does hereby authorize a purchase agreement with Genuine Parts Company to provide automotive
and equipment repair parts and supplies in accordance with terms and conditions of a contract
between Genuine Parts Company and the City ofIndio for a five (5) year period beginning July 1,
2008, through June 30, 2013, with five (5) one-year options to extend by mutual consent through
June 30, 2018.
Presented by
Approved as to form by
s Director
~()X<~%~\1
Bart Miesfeld \
Interim City Attorney
Resolution No. 2008-144
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 10th day of June 2008 by the following vote:
AYES:
Councilmembers:
Castaneda, McCann, Ramirez, Rindone, and Cox
NAYS:
Councilmembers:
None
ABSENT:
Councilmembers:
None
ATTEST:
~
Cheryl C : M or
J~ t! I /J;.;,~hu0
Donna R. Norris; CMC, Interim City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA)
I, Donna R. Norris, Interim City Clerk of Chula Vista, California, do hereby certify that the
foregoing Resolution No. 2008-144 was duly passed, approved, and adopted by the City Council
at a regular meeting of the Chula Vista City Council held on the 10th day of June 2008.
Executed this 10th day of June 2008.
nd.~, t~;V,~
D~nna R. Norris, <6MC, nterim City Clerk