HomeMy WebLinkAboutReso 2008-135
RESOLUTION NO. 2008-135
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING A
CONTRACT FOR THE "MONTEV ALLE PARK FIRE REPAIR
PROJECT (crp NO. MTVPR08)" TO RMV CONSTRUCTION,
INC. IN THE AMOUNT OF $68,961.78 AND APPROPRIATING
FUNDS WHICH WILL BE REIMBURSED THROUGH THE
INSURANCE RECOVERY PROCESS
WHEREAS, in July 2007, at Montevalle Community Park, vandals set fire to and
completely destroyed two City vehicles and two pieces of park maintenance equipment. These
losses resulted in over $100,000 in property damage to the park storage facility building, its
contents, security fencing and concrete slab; and
WHEREAS, the cost to replace and repair these City assets is covered by insurance; and
WHEREAS, the insurance provider, McLarens Young International, requires the insured
(City) to secure replacement and repairs, and provides payment for these expenses; and
WHEREAS, in January 2008, eight qualified fire restoration companies were contacted
and requested to attend a mandatory job site visit to review the damages and receive informal bid
packages; and
WHEREAS, four companies attended the site visit, with only two qualified companies
submitting bid documents by the specified date; and
WHEREAS, the apparent low bidder, Able Restoration, was declared non-responsive
when the submitted documents were found to be incomplete; and
WHEREAS, the lowest responsive bidder, Luth & Turly Inc.'s bid was complete, within
one percent of the insurance company's estimate; and
WHEREAS, contracting regulations requires that a minimum of three companIes IS
necessary for bid comparison and fair practices with all informal bids; and
WHEREAS, in order to branch out and attract more companies from the construction
industry, a formal bid process was necessary; and
WHEREAS, staff prepared documents for the contract and advertised the "Montevalle
Park Fire Repair, 840 Duncan Ranch Road, in the City of ChuIa Vista (CIP No. MTVPR08)"
project on April 18, 2008; and
WHEREAS, on May 6, 2008, the Director of Engineering and General Services received
one (I) bid for the "Montevalle Park Fire Repair, 840 Duncan Ranch Road, in the City of Chula
Vista (CIP No. MTVPR08)"; and
Resolution No. 2008-135
Page 2
WHEREAS, because different guidelines have been established with a formal bidding
process for any project, the acceptance of one bid is allowable; and
WHEREAS, the lowest responsive bidder, RMV Construction, Inc's bid of $68,961.78
was complete, within the insurance company's estimate, and therefore accepted.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista accept bids and award a contract for the "Montevalle Park Fire Repair Project (CIP No.
MTVPR08)" to RMV Construction, Inc. in the amount of $68,961.78.
BE IT FURTHER RESOLVED that the City Council appropriate funds which will be
reimbursed through the insurance recovery process.
Presented by
Approved as to form by
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Ann Moore
City Attorney
J
Resolution No. 2008-135
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 3rd day of June 2008 by the following vote:
AYES:
Councilmembers:
NAYS:
Councilmembers:
ABSENT:
Councilmembers:
ATTEST:
L I. /r;~
Donna R. Norris, CMC, Interim City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA)
Castaneda, McCann, Ramirez, Rindone, and Cox
None
None
~
Cheryl Cox, ayor
I, Donna R. Norris, Interim City Clerk of Chula Vista, California, do hereby certifY that the
foregoing Resolution No. 2008-135 was duly passed, approved, and adopted by the City Council
at a regular meeting of the Chula Vista City Council held on the 3rd day of June 2008.
Executed this 3rd day of June 2008.
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Donna R. Norris( CMC'Interim City Clerk