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HomeMy WebLinkAboutcc min 1991/06/10 MINUTES OF A SPECIAL MEETING/nSORKSF..,~SION OF THE CITY OF CHULA VISTA Monday, June 10, 1991 Council Chambers 6:09 p.m. Public Services Bu~ding 1. CALL THE ROLL: PRESENT: Councilmembers Malcolm, Nader, Pindone (an'ived at 6:35 p.m.), and Mayor Pro Tempore Moore ALSO PRESENT: John D. Goss, City Manager; Suzanne Ramirez, Assistant City Attorney; and Beverly A. Authelet, City Clerk 2. PH~.r',GE OF ~,IJ.I~.G]ANCE TO THE FLAG, SILENT PRAYER BUSINESS 3. BUDGET REVIEW COMMUNITY PROMOTIONS, BOARDS AND COMMISSIONS, CARRYOVER iH:jdS FROM OTHER DEPARTMENTAL BUDGET REVIEWS, AND REVENUES COMMUNITY PROMOTIONS City Manager Goss recommended that the funding for the Human Services Council increase by $1,000, funding for the AID's Project be deleted, with all others remaining at last year's funding. Supplemental Budget Memo #23 addresses a request from ADAPT for funding. It is not recommended that they receive direct funding but that the City participate in a volunteer non-smoking program which would be equivalent to $10,000 -$15,000 in kind donation. ADAPT was not uncomfortable with this arrangement but had requested a letter showing the level of support to be given and stating that the City was not withdrawing their support of ADAPT. Councilman Nader expressed his concern in not supporting the other ADAPT programs. Linda Oravec, 5384 Linda Vista Road, #304, San Diego, CA 92110, Executive Director of ADAPT, gave a review of their current programs. She stated that she did not understand the staff report regarding the kind funding as they had hired a full time health educator and clerical staff under the tobacco education grant. She requested that Council continue to support ADAPT and contribute toward the membership fee. Councilman Malcolm felt the in-kind funding was a major commitment. With possible State budget cuts still pending he felt the staff have made an appropriate recommendation. There were many other important City programs in need of funding, i.e. graffiti, Parks and Recreation, Police Department, gang control, etc. MOTION: (Malcolm) to approve the staff recommendation Motion died for hck of second. MSF (Moore/Nadar) to put the ADAFr request on hold until State budget cuts were known and reconsider in the first quarter of 1992. Motion failed 2-1-1 with Councilman Nadec voting no and Counefiman Rindone absent. Councilman Nader requested that the ADAPT request be trailed until there was a full Counc~. He requested that cost comparisons of programs requiring funding be included when this request is brought back to Council for review. M~nutes June 10, 1991 Page 2 MSC t!loore/Nader) to approve the Community Promotions budget as presented, Approved 3-0-1 with COUDe~l msn Rindone absent, BOARDS AND COMMISSIONS City Manager Goss stated that the Boards and Commissions budget had increased by $17,425. This is due to file addition of file Economic Development Commission, Cultural Arts Commission, and file Child Care Commission. The Design Review Committee budget had also been transferred from file Planning Deparanent's budget to file Boards and Commissions budget. The City Council policy regarding travel had been applied to all requests. The International Friendship Commission's budget was higher than in file past. Ten7 Thomas, 1339 Second Avenue, Chula Vista, CA, representing file International Friendship Commission, expressed concern over file proposed budget. She felt the Council should consider file special needs of file Commission and file Work accomplished over the past year. She requested an additional $2,000 for travel and $100 for telephone expenses. Members were currently encumbering expenses they should not have to and Council was asking them to take on even more next year. City Manager Goss responded that file current travel budget was $2,450. It originally started at $1,050 with a mid-year appropriation of $1,400. The mount of funding for promotions has been doubled with a substantial portion of funding from file Redevelopment Agency. The amount requested for u-aval from file Commission was decreased. .Councilman Nader suggested that file International Friendship Commission budget be tra~ed in order to obtain a breakdown of file Commissions' requests and justifications. He expressed his concern over the ability of the Commission to send a representative to file Sister Cities International Conference. MOTION: (Nader) to send one delegate of file International Friendship Cornmlnion to file Sister Cities ~tional conference. Motion died for lack of second, Ms. Thomas responded that it had been the policy in the past to have file City pay for registration and mileage for file Sister Cities International Southern conference. Councilmen Malcolm noted file potential budget cuts from the State and expressed concern over funding a ~ip to Chicago for a commissioner. Mayor Pro Tempore Moore felt that additional revenues in Community Promotions would be of more benefit to file community. 'Councilmen Nader requested a breakdown of conference expenditures from file Commission. He was ~indined to vote for a little more than recommended but not necessarily as much as being requested. He couldn't make file determination with file information that was available tonight. MSUC (Moore/Nader) to approve file Board and Commission budgets as presented with file deletion of file lntnllatiOlla] Friendship COmmisSiOn budgeL Minutes June 10, 1991 Page 3 CARRY OVER ITEMS Town Manager - Supplemental Budget Memo #19 City Manager Goss stated that the request for a Town Manager had been reviewed in the past. The Down Town Business Association was requesting funding of SSO,000 for a three year period for this position. This request would not have an impact on the General Fund but could have a revenue impact to the City due to increased sales taxes. Don Swanson, representing the Down Town Business Association, requested funding for the three year program. MS (Malcolm/Nader) to approve the l~eComrnendation ilia[ the Agellcy Illake a thlt~ year cornm~l~lent to fund the town manager position, City Manager Goss stated that if approved, he would work with the DBA in answering outstanding questions and bring a contract back to Council for approval. The appropriation of $50,000 would also have to be added to the Redevelopment Agency budget. Mayor Pro Tempore Moore stated he was uncomfortable with the $50,000 and the three year program. He noted that the general fund had funded such projects as parking and drainage and had not been repaid. He questioned whether the promotion of the down town area should be a function of the City or the DBA. He felt that was the decision that had to made at this time. Councilman Malcolm stated that the down town had been set up as a redevelopment area and received 100% of propen}, tax increases to repay bonds and promote the area. He noted that it was filegal to use those revenues for any other purpose other than to promote or enhance the area. He felt that the City was receiving more than it's fair share and the City should help revitalize the area which could result in additional tax revenues. He also felt the down town area needed a manager to provide assistance to the business and property owners. Mr. Swanson felt the program was a win/win situation. It would unify the Down Town Business Association, businesses and property owners. He hoped that at the end of the three year period that the program would be self-funded. Councilman Rindone felt there were three fundamental issues: 1) tax status; 2) effect on other business sections of the city - being sure there was a policy to look at other sections and particular needs, i.e. Broadway area; and 3) what was the plan - there needed to be a vision for the downtown area. He felt the town manager should not be the leader but a coordinator. If well done the position could pay for itself and generate revenues. He could support a one year program if the other issues stated were also addressed. Mr. Swanson responded that the DBA had already applied for tax exempt status. He felt if the position was funded that the City would be stag with the strongest business group. If successful they would work with other business areas to support their program. Counc~man Malcolm stated that the City had approached the Broadway businessmen in an attempt to form a redevelopment area and had been informed that they were not interested. He expressed his concern over the ab~ity of hiring a qualified person for only one year. Mr. Swanson stated that the DBA would be establishing goals and objectives and that the program could be reviewed after one year to measure their achievements. If the review fell below the goals, funding then Minutes June 10, 1991 :Page 4 could be reviewed with possible cuts. If at that time they were meeting their goals funding could continue. He would recommend that the review be conducted by a panel consisting of a member from the DBA, President of the DBA, and a member of the Redevelopment Agency. This review would then be submitted to Council. City 'Manager Goss stated the original request had been for five years and staff had cut it back to three. It ~s hoped that the funding would be phased out. An incentive needed to be included to make the position self supporting. -J~/IENDMENT TO MOTION: (Moore/Rindone) to remove numbers S and 6 from the job description as pres*nt,~L 'Councilman Rindone stated he could support the motion if a mission statement regarding goals and objectives was accepted by Council before funds were obligated. ~Councilman Malcolm responded that Councfiman Rindone's concerns would be addressed in the contract. City Manager Goss stated the issue was whether to put the funding in the budget. It would not be spent ~until a contract was approved by Councfi. hMF, NDMENT TO AMENDMENT: (Moore/Rindone) to add number 6 back into the job description, Approved unanimously. VOTE ON MOTION AS A1VdLNDED: approved unanimously. · Councilman Malcolm felt it would be premature to deal with the requests on the Wish List until State budget cuts were known. ~Councilman Nader questioned the status of the TV/VCR for the Tiny Tots Program and the Senior Information and Referral Center. Sunny Shy, Recreation Superintendent, responded that the Tiny Tots Program would be able to utilize the TV/VCR located at the pool. MSUC (Nader/Moore) to remove $66,782 from the Parks and Recreation budget for the Senior Information and Referral Center and approve Alternative 3 which would allocate $49,192 to the Centers budget_ MSUC (Malcolm/Nader) to continue the other items on the Wish LEst until the State has notified the City d budget enm. ;City Manager Goss informed Council he had been approached by a Safety Commissioner regarding the usage of business cards. It had been City policy to not allow the usage of cards by boards/commissions. Councfiman Nader felt that the cards should not be purchased by the general fund but the City should not deny those paying for their own cards. He requested that the City Manager update him on the history of !the policy. Minutes June 10, 1991 Page S City Manager Goss responded that it was not a financial issue but that evidently the policy had been approved due to abuse of such cards, Council Staffing - Supplemental Budget Memo #21 MSC (Malcolm/Moore) to file Supplemental Budget Memo #21 - Council S~l~ng. Approved 3-1 with CouDeilm~n Nader voting no. Funding Rec~uired for Replacement of Containment Boxes at Fire Station No. 2 - Supplemental Budvet Memo #22 MSUC (Moore/Malcolm) to allocate $6,300 to the Fire Deparnnent budget for replacement of containment boxes at Fire Station No. ?_ Proposed Employee Loans for Computer Purchase Program - Suvvlemental Budvet Memo #8 City Manager Goss stated this request had a lot of support from the employees. $100,000 would be set aside from the general fund as a revolving loan fund with employees paying back loans over a short period of time. This program had been successful in other cities. Councilman Malcolm felt the best way to establish the fund would be to turn it over to the Bank of America to make the loans and collections. Lyrnan Christopher, Direcwr of Finance, stated there would be no impact on the general fund as it would be a set aside. Interest received on the loans would then be returned to the general fund. Payment would be done through payroll deduction. The Quality of Work Life (QWL) Subcommittee had developed the guidelines and it would be an enforceable contract. The first mode of collection would be through payroll with the ultimate remedy through the courts. MS (Nader/Moore) to approve staff recommendation for employee loan~ for computer pureha.~ program. Councilman Rindone stated he did not like the procedure being utilized for reviewing the supplemental requests, He felt staff should pick out critical issues and hold all other request in abeyance until State budget cuts were known, City Manager Goss responded that this was the last supplemental that would require Council action. AMENDMENT TO MOTION: (Nader/lVloore) fun& are not to be rdeased until a contract is devdoped guaranteeing repayment. Approved unanimously. VOTE ON MOTION AS AMENDED: approved UDanlmOtL~ly. Oven Space Assessment Districts - Supplemental Buds~et Memo #12 Councilman Malcolm stated he would abstain from participation and voting on areas where he could have a possible conflict of interest due to the location of his home. Minutes June 10, 1991 Page 6 MSC (Moore/Malcolm) m approve Supplemental Budget Memo #12. Approved 3-1 with Counc~mnn Pindune voting no. Councilman Nader questioned whether staff had looked at potential savings by combining districts. City Manager Goss responded that staff had not had time to review the issue. Sunny Shy, Recreation Superintendent, stated that the open space public hearing had been held the previous Saturday. Staff felt that a report could be prepared and submitted to Counc~ in approximately one month. Councilman Nader felt that information was necessary before adopting the budget. City Manager Goss recommended that Council adopt the budget then approve the individual assessments and budgets individually. He felt the report would be back to Council before that action would be taken. He then asked for clarification regarding action taken on the International Friendship Cornmission. He was hesitant to call a worksession on Monday, June 17th for just one item. He recommended that it be brought back on the 18th during the public hearing for adoption of the budget. Mayor Pro Tempore Moore requested that the City Manager and Councilman Nader review the budget with a memo to Council rather than discussing during a public meeting. Councilman Nader responded that all he wanted was a memorandum stating whether sufficient funding was included to send a representative from the International Friendship Commission to the Sister Cities International Conference. ICily Manager Goss stated that after reviewing the costs with staff, they felt the $600 included in the budget would be somewhat inadequate. :MSC (Moore/Malcolm) to approve the International Friendship Commission' s budget as presented. Approved · -1 with Count~lman Nader voting no. Councilman Nader requested detailed breakdowns of board/commission budgets before Council review. .MS (Nader/Moore) to grant ADAPT $2,500 for fiscal year 1992-93. Motion failed 2-2 with Councilmembers Malcolm and Rindone voting no. ORAL COMMUNICATIONS None OTHER BUSINESS 4. tall' MANAGER~j REPORT(S) - None 5, MAYORS REPORT(S) - None Minutes June 10, 1991 Page 7 6. COUNCIL COMMENTS - None ADJOURNMENT The City Council met in closed session at 7:54 p.m. to discuss: Personnel matter pursuant to Government Code Section 54957 ADJOURNMENT AT 8:05 P.M. to the Regular City Council Meeting on Tuesday, June 11, 1991 at 6:00 p.m. in the City Council Chambers. Respectfully submitted, BEVERLY A. AUTHELET, CMC, City Clerk Vicki C. Soderquist, Deputy,,Ql~ Clerk