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HomeMy WebLinkAboutcc min 1991/05/23 MINIfrES OF A SPECIAL ME~-i1NG/WORKS'E.e~ON OF II-IE crlY OF CHULA VISTA Thursday, May 23, 1991 Council Conferenee Room 4:17 p.m. Adminisu'ation Bufiding CATJ.RI') TO ORDER. 1. CALL THE ROLL: PRESENT: Councilmembers Malcolm, Nader, Rindone, and Mayor Pro Tempore Moore ALSO PRESENT: John D. Goss, City Manager; Suzarme Ramirez, Assistant City Attorney;, and Vicki C. Soderqulst, Deputy City Clerk BUSINESS 2. REVIEW OF BUDGET PLANNING, COMMUNITY DEVELOPMENT, BUILDING AND HOUSING, PUBLIC WORKS, TRANSIT, ~.atY COUNCIL, t;rlY t~.p~z~., ~flY ATTORNEY, ADMINIb-fRATION, MANAf. iliIVlENT SERVIC:P_~:, PERSONNEL, INSURANCE, AND NON-DEPARTMENTAL /~/ PLANNING DEPARTMENT City Manager Goss informed Council that he had not recommended the requests for a Principal Management Assistant and Senior Planner as he felt there would be a general fund lmpacL He did support the addition of an environmental planner as it had been determined that the position would more than pay for itself. He also expressed concern over the workload of the deparnnent. A study will be completed to assess the workload with possible recommendations from staff on projects that may have to be deferred until a later date. Additional review will be done on the entire deparanent fee structure tO evaluate ways to produce additional revenues. Robert Leiter, Director of Planning, stated that 5(3% of the budget was not paid by development fees. The environmental planner would be supervised by the Environmental Review Coordinator. MSUC (Malcolm/Nader) to approve the pl~nn[n_,~ Depalllxlei~ budget as submitted, Mayor Pro Tempore Moore requested a breakdown of fees from the deparunent. COMMUNITY DEVELOPMENT City Manager GoSs informed Council that the Redevelopment Agency budget would come before them for review at a later date. The expense for this budget is reimbursed from the Redevelopment Agency and Community Development Block Grant Funds. The major issue is the enhancementof economic development efforts, funding of the Economic Development Commission, and the promotional video for the City. Funding is also recommended for the South County Economic Development Council and the Southwest Project Area Committee. The issue of Town Manager will be addressed in a Supplemental Budget Memo to be discussed at a later date. MSUC (Malcolm/Nader) to approve the COrnmllllity Development budget as submitted. Minutes May 23, 1991 IPage 2 BUILDING AND HOUSING DEPARTMENT City Manager Goss informed Council that the integrated permit issuance and tracking system was not recommended for approval in the operating budget, it was however approved in the CIP budget. He felt the benefits received from the program would be substantial. He had reported earlier that the development fees received from building permits were below projections. There has been an increase and fithey continue at the current rate, the fees collected w~l meet or exceed the projections. 'MS (Moore/Malcolm) to approve the Buildin~ and Homing Depam~ent budget as anbmitted. ~Councilmembers Malcolm and Rindone expressed their concern over the permit process required for people with small individual projects. They questioned whether the system could be streamlined in order to make it less frustrating to the inexperienced applicant. Kenneth Larsen, Director of Building and Housing, responded that his deparnnent is sensitive to customer service issues. Deputy City Manager Krempl has set up a task force to help develop a handout outlining the process. ICouncilman Malcolm felt that more authority should be given to individuals within the dep~'h~ent to approve simple projects, He noted that the department had been vastly improved and felt Mr. Larsen was an asset to the City. Councilman Nader requested a report back addressing the concerns expressed end how the program could be streamlined. City Manager Goss responded that staff could report back in six weeks to two months. The dep~.tuaent is 'not staffed for peaks and valleys. When the workload peaks consultants are utilized, therefore the 'deparmaent can avoid layoffs. VOTE ON MOTION: approved 3-0-1 with Connr~'lman Rilldone ab~..nL t~UBLIC WORKS DEPARTMENT .City Manager Goss informed Council that federal legislation required a National Pollution Discharge Elimination System. Although federally mandated it is not anticipated that there will be federal funding to offset the program. It is unknown at this time what will be required to satisfy the federal requirements. A Supplemental Budget Memo will be submitted to Council for later discussion on the establishment of a .drainage fee for the City. Councilman Malcolm questioned whether the City would request funding from the Port as they conduct a region wide study on the elimination of pollutants into the Bay. City Manager Goss responded that the request for funds from the Port would probably have to go through the Attorney General's Office. He recommended that the Traffic Devices Technician be funded through the gas tax fund. This position is required to meet the current workload and would allow the City better maintenance of the system. MS (Malcolm/Nader) to approved the Public Works Depadment budget as presented. Minutes May 23, 1991 Page 3 Clifford Swanson, Assistant Public Works Director, informed Council that the GIS Manager would start work this month. All conslruction plans within the last two years were submitted to the department on disks and the program was started this year for subdivision plans. Couneilman Malcolm stated that various types of equipment was available for purchase due to the reeent closures of businesses. Mayor Pro Tempore Moore requested a report that would list the lane miles for chip seals and overlays. Councilman Rindone questioned the number of persons on the tree trlmrnlng crews and stated it would appear that only one person was working out of two or three. David Byers, Assistant Public Works Director, responded that the City utilizes 'work fare' people. These people are referred to the City as community service workers at no cost to the City. They are not allowed to work up in the trees and therefore must do the ground work. Councilman Malcolm suggested that a press release be issued informing the community that the City was utilizing the 'work fare' people. VOTE ON MOTION: approval s~n~nlmOUaly. TRANSIT AND CENTRAL GARAGE \ City Manager Goss informed Council that SANDAG and the Air Pollution Control District have bean developing Transportation Control Measures to meet the California Clear Act Requirements. A report will be presented to Council at their next regular meeting and staff will request that a workshop be scheduled in June to discuss this issue. Transit miles provided in the city will increase by 50%. MSUC (Moore/Nader) to approve the Transit budget as presented. MSUC (Moore/Malcolm) to approve the Central Garage budget as presented. u'lY ATFORNEY City Manager Goss inforaled Council that the City Attorney had requested a part-time legal hours amounting to 20 hours per week and that $110,000 be budgeted for the Jones Intercable litigation. He would recommend approval of the additional 20 pan-time legal hours but would only recommend the budgeting of $80,000 for the Jones Intercable litigation. If additional revenues were required staff would bring the request back at that time for appropriation. Councilman Malcolm did not feel the current staffing was sufficient and questioned the addition of only 20 pan-time hours versus an additional staff member. He also questioned whether referring work to outside agencies was cost effective. City Manager Goss responded that the City Attorney was new to the position and that the level of service currenfiy being given to individual departments may not need to be so high. It was the recommendation of the City Attorney to only add on the 20 pan-time hours. He also noted that some of the work being done was self generated. : Minutes May 23, 1991 Page 4 Mayor ,Pro Tempore Moore agreed that the City Attorney was putting in to many hours and felt that the Counc~ should talk Co him regarding the workload. Councilman Malcolm recommended that the Council wait to see what the State cutbacks would be and possibly address staffing, workloads, and space needs in the future. MS(Moore/Malcolm) to approve a Council $tlbcommillee to talk to the City ARomey re~vardillg the above issues and approve file CAW Allomey's budget as presented. Councilman Nader stated there was nothing shown to convince him that the $110,000 for the Jones Intercable litigation was in error. He felt it would be more prudent to budget the $110,000 now with a specification that the funds not be expended without Counc~ approval. C, ity Manager Goss responded that he had not been shown that the $110,000 was necessary and he would have to find additional revenues to present a balanced budget. VOTR ON MOTION: !sn:~nlmotl$. MSUC (Moore/Malcolm) to nominate Councflmembe~ Nader and Rindone to the $11bcommil~ee. City Manager Goss informed Council that a Supplemental Budget Memo discussing Council staffing would be submitted in the future for discussion. Mayor Pro Tempore Moore requested that Councilmembers review the list of publications and inform the Lhim of any that could be cut. MSUC (Malcolm/Moore) to approve file City Council budget as presented, 'UlY c~nK MSUC (Malcolm/Moore) to approve the City Clerles budget as presented, /~MINI:~IRATION }I~SI,IC (Moore/Malcolm) to approve the ,~tlm~ni~ra~on budget as presented. .City Manager Goss recommended that the staffing level for the department remain the same with the exception of replacing the contractual Data Processing Manager position with a sim~ar in-house position. It is anticipated that this change will result in a net reduction to the budget. When reviewing the individual budget requests from deparnnents for hardware and soft-ware, the recommendations of Data Processing and Management Services were utilized during review. MSLIC (Moore4/Malcolm) to approve the Mansgement Services budget as presented. Minutes May 23, 1991 Page 5 PERSONNEL City Manager Goss stated that the request for a Personnel Technician was not included in this year's budget. The department workload increases due to the economy, i.e. more applications. Mayor Pro Tampore Moore requested that Council be given a monthly report regarding interviews. Candy Boshell, Director of Personnel, responded that the department would submit a monthly report but they would be unable to include information such as hours spent on discipline and counseling other deparUnents. Councilman Malcolm expressed his concern over the City Manager's recommendation. He felt that quality recruitment saved the City money. He questioned what the deparunent could do with current funding, how the department is currently working, and what savings would be made ff given additional personnel. He requested that an additional staff member for the Personnel Department be added to the 'Wish List". Mrs. Boshell responded that staff could handle the current workload but tha~ other projects were sacrificed, i.e. civil service rules, evaluation program and waining, job analysis, etc. The department has utilized interns in the past and would continue to do so. Councilman Rindone supported the statement made by Councilman Malcolm and felt that Personnel played a critical role within the City. MSUC {Malcolm/Nader) to approve the Personnel DepamnenCs budget as presented with the addition of a staff mareher added to the 'Wish List' for future review. City Manager Goss stated that there would be sufficient additional revenue credits from these funds to pay for the additional cost that is proposed in the budget, with the result that the increase will not impact the General Fund. MSUC tlVloore/Malcolm) to approve the Insurance budget as presented. NON-DEPARTMENTAL BUDGETS City Manager Goss stated that the position of Conservation Coordinator was included in this budget but would eventually be Iransferred into another department. Also included within this budget are memberships and dues to SANDAG, League of California Cities, County Division of the League, National League of Cities, Public Technology, Inc., and Southern California Water Awareness Committee. Special events and visitor promotions are also included. Councilman Rindone questioned whether funds for the Community Pride Fair were budgeted in this account. He wanted to be assured that it would not be left out. City Manager Goss responded that there was no one present from Parks and Recreation to address his question but that the City did plan to go ahead with the activity. He assumed that the costs would be absorbed within departmental budgets. Minutes May 23, 1991 Page 6 MSUC (Nader/Makolm) to approve the Non-Departmental budget as presented, Councilman Malcolm felt the Non-Department Budget could be reviewed again if the City was affected by State cutbacks. Mayor Pro Tempore Moore felt the City Council budget could also be reviewed at that time. ORAL COMMUNICATIONS None OTHF_~ BUSINESS 3. u I.f MANAGERS REP0RTfS] a. Informed Counc~ that the next budget worksession would be on June 5th at 6:00 p.m. Finance, 1~arks and Recreation, Open Space, Nature Interpretire Center, and Library will be reviewed at that thne. 4. MAYORS REPORT(S) - None. S. COUNCIL COIVlMEN'~ - None. ADJOURNMENT ADJOURNMENT AT 5:49 P.M. to the Regular City Council Meeting on Tuesday, May 28, 1991 at 6:00 p.m. in the City Council Chambers. Respectfully submitted, BEVERLY A, A~T, CMC, City Clerk by.' Vicki C. Soderqulst, Depua C~erk