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HomeMy WebLinkAboutcc min 1990/06/11 MI1WLFFES OF A REGULAR COUNCIL WORKSESSION FOR THE ta'lY OF CHUIA VISTA Monday, June 11, 1990 Council Chambers 6:12 p.m. Public Sexwices Building CALL TO ORDER 1. ROlL CAIL: PRESENT: Councilmembers MeCandliss, Moore, Nader, and Mayor Cox (Councilman Nader arrived a 6:16 p.m.) ABSENT: Councilman Malcolm ALSO PRESENT: John D. Goss, City Manager; Bruce M. Boogaard, City Attorney; and Beverly A. Authelet BUSINESS 2, REVIEW OF BUDGETS: Boards and Commissions; Community Promotions, Chul a Vista 2000, Revenues, Capital Improvement Projects, Open Space Districts, and Carryover Items /q7~5 City Manager Goss stated the purpose of the meeting was to hear public comments regarding the Boards and Commission budgets. He added there were two or three major items he would like Council to review, but these were not for action tonight. If time allowed, he would also like to review the Chula Vista 2000 recommendations, revenue base, and Capital Improvement Projects. M CMcCandliss) to set 9:00 p.m. as the deadline for the meeting. Motion died for lack of second. MSC (lVlcCandliss/Cox) to eanyover ,n~ni~hed it~m~ and CIP to Thursday, July 14, 1990. Approved 3-0-2 with Counenrnemben Malcolm and Nader absent, PLANNING COMMISSION MSC (McCandliss/Cox) to approve the Pla,nn~ng Cornrn i~sion's budget. Approved 3-0-2 with Councilmembers Malcolm and Nader absent. BOARD OF APPEAI~ - No questions or comments. CIVIL SERVICE COMMISSION - No questions or comments. BOARD OF ETHICS - No questions or comments. HUMAN ]~F-IATIONS - No questions or comments. Minutes June 11, 1990 Page 2 INTERNATIONAL FRIENDSHIP COMMISSION Councilman Nader questioned who had participated in drag the budget. Stephanie Popek, Principal Management Assistant, responded she had worked with the City staff assigned to the Commissions. Councilman Nader stated that was an issue he would like to pursue at another meeting, but he had been informed the Commission was underfunded. He also understood that the Commission had previously been under one of the Deputy City Managers. Dave Byers, Budget Officer, stated once the budget is prepared, it is returned to the Commission for review. Mayor Cox requested a follow-up memo regarding the standardization of Board and Commission budgets. LIBRARY BOARD OF TRUSiff_.S Councilwoman McCandliss questioned the difference between the requested budget and the proposed budget. Rosemary Lane, Library Director, stated the difference was in cut backs for navel and she felt the proposed amount was adequate. PARKS AND RECREATION COMMISSION - No questions or comments. RESOURCE CONSERVATION COMMISSION Councilman Nader questioned the difference in the requested budget and the proposed budget. Lori Lieherman, Principal Management Assistant, stated the difference was in cut backs in professional services (additional secretarial services). She stated that after reviewing the line items in the previous budget, it was felt funding for additional services was not necessary. Councilman Nader stated it would be helpful to have the cuts listed, as done with the alepax hx~ent budgets, for the Boards and Commissions. Mayor Cox stated that in the future it would be helpful to have all the requests listed, the recommendations from the City Manager, and the rational for the deletions and reductions. SAFETY COMMISSION - No comments or questions. YOUTH COMMISSION Councilman Nader questioned the difference of $230 between the requested and proposed budget. Lori Lieberman, Principal Management Assistant, stated the difference was in secretarial support. Minutes June 11, 1990 Page 3 COMMISSION ON AGING - No questions or comments. MONTGOMERY PLANNING COMPd-n-P_.E Councilman Nader questioned the difference of $1,400 between the requested and proposed budgets. Dave Byers, Budget Officer, stated the difference was a reflection of actual expenditures during the past year. Mayor Cox noted there would be three new Boards and Commissions. City Manager Goss stated these were covered in Supplemental Budget Memo No. 4 and will have to be added. The new Boards and Commissions are: Cultural Arts, Economic Development, Child Care, and Chula Vista 21. Mr. Byers stated the Economic Development Commission could not be financed 100% by the Redevelopmerit Agency as it dealt with the total City. He felt approximately 75% could be funded by the Agency. MSC (Cox/Moore) to approve the Board and Commission budgets. Appreved 4-0-1 with Councilman Malcolm absent. MSC (Cox/Nader) to amend the budget to include the four new Boar& and Cornm{~sions and appropriate $7,020 from the General Fund. Approved 4-0-1 with Counenman Malcolm absent. City Manager Goss stated the proposal does provide for a balanced budget. There are set asides for salary adjusu-nents and small amounts such as these should not be a problem. He noted that $33,000 requested by Parks and Recreation for gardening equipment had been deleted from the General Fund as these could be purchased with DIF monies. Councilwoman McCandliss expressed her concern over funding from the DIF of these types of items. City Manager Goss stated these items were a first time purchase and then would be placed into the equipment replacement fund. MSC (CoX/Moore) to delete $33,000 from the Parks and Recreation budget, General Fund. Approved 4-0-1 with Counr~men Malcolm absent. COMMUNITY PROMOTIONS City Manager Goss stated he had recommended the same level of support as last year. The requests from CALDIRG, AIDS Project, and ADAPT had not been processed because staff had not had time to review. Mayor Cox questioned if these would be brought back for Thursday's meeting. Councilwoman McCandliss requested that staff look at the Substance Abuse Task Force and how they interact with the Police Deparn'nent regarding the level of coordination. LIBRARY/CHAMBER CONCERT SERIES - No questions or comments. Minutes June 11, 1990 Page 4 MSC (Moore/Nader) to approve the COmmll~ity Promotions budget. Approved 4-0-1 with Couoc~man Malcolm absent. Jeff Francis, 3960 Park Boulevard, Suite A, San Diego, California 921.03, representing CALPIRG Consumer Program stated they are going to all the cities in an effort to form a county wide program. They were asking for $6,500 to support the program and noted they had already received $3,000 from the City of Coronado. City Manager Goss stated the only information received was a letter from Mr. Francis which included several newspaper clippings. Staff did not feel they had sufficient budget information to recommend funding. Mayor Cox recommended continuing the request over to the Thursday meeting. Roger Boyd, 1304 Via Mil Cumbres, Solaria Beach, California 92075, representing the AIDS Project stated they were trying to involve other cities in the County. He stated Chula Vista had a large number of people with AIDS and the H1V virus. The program should be expanded and they requested funding of $1,000. The City of San Diego had provided $80,000 and they were requesting $1,000 from everyone else. Councilman Moore questioned what the City would receive for the $1,000. Mr. Boyd stated there was no specific plan but they hoped to begin transportation services for those affected with AIDS and the HIV virus. CHULA VISTA 2000 AND REVENUF. S City Manager Goss stated that after reviewing requests from staff, it would appear that there was a real need for the engine analyzer. The City had been borrowing one from National City and the only option, other than purchasing, would be to job shop each piece of equipment and obtain the revenues from the General Fund. Once purchased it would be replaced through the equipment replacement fund. Three maintenance workers had also been added at the last meeting. Cultural Arts Program - City Manager Goss recommended the addition of a Cultural Arts Coordinator if the Council wanted to expand the program. He felt outside revenues should be sought with the program eventually being weaned from the General Fund. City Manager Goss stated possible expenses would be additional staffing at Station No. 6, ladder truck for Station No. 1, and staffing for second ladder trucks (four person companies). Possible costs for Chuta Vista 2000 would be operational costs only. Supplement #43, items 16 and 17, regarding the special bond issue were included so Council would know the costs involved. Mayor Cox questioned whether a ballot would be mailed city-wide for a special election. Deputy City Manage Thomson responded that they would be ma~ed to the area west of 805 only. The Steering Committee had recommended that a marl ballot not be pursued. Mayor Cox stated that under Proposition 111 the City would receive approximately $7,831,000 over a ten year period. These funds were not included in the budget and he questioned whether funds received after the first of the year would be used to underwrite the three maintenance workers. John Lippitt, Director of Public Works, responded that staff could return mid-year with proposals for expending those funds. Minutes June 11, 1990 Page 5 Councilwoman McCandliss complimented City Manager Goss and staff for their development of funding sources but expressed her concern over the ability to fund new facilities without developing additional new funding sources. City Manager Goss responded that he agreed that the existing revenue base had to be enhanced but he felt that new development would pay for itself. He stated that the revenues from new growth were already here but were being used to balance the current budget. Councilman Nader questioned whether a scholarship fund could be established for the recreation programs. City Manager Goss said that the City did not have a scholarship fund but did provide some free programming. Councilman Nader felt that a system could be set up so that when classes were not full people could be admitted on a sliding scale or free basis. This would be something the City could do that would not have a negative impact on the budget. Jess Valenzuela, Acting Director of Parks and Recreation, stated that the programs were full cost recovery. The teachers establish the maximum and minimum number of students. If the class falls below the minimum it is no longer cost effective. Staff would look at structuring a sliding fee schedule. City Manager Goss stated that staff would need direction from Council as this was not an existing policy and would not necessarily work for all programs. MSC tNader/Moore) refer to staff to bring back a report to Council on the possibility of allowing reduced or wai~ed fees for xt~'eational program-~ for low income persons. Approved 4-0-1 with Councilman Malcolm absent. Councilman Nader stated he would be interested in looking at a phased program for the four man engine companies. City Manager Goss referred to Supplemental Budget Memo #39. The priority as stated by the Fire Chief would be staffing Station No. 6 with the next priority for additional staff'rag and ladder truck for Station No. 1. None of these have been included in the budget. Mayor Cox stated that there had been an increase in the anditor's fees and therefore the Finance Budget would need to be increased. MSC (CoX/Moore) to increase the budget for the Finance Depathnant by $5,800 to cover the increase of the auditors fees. Approved 4-0-1 with Couneilmnn Ma]coim absent. Mayor Cox stated that the engine analyzers were being upgraded by the City Manager from the Wish List to absolutely needed. MSC (lVlcCandliss/Nader) to carry-over the Wish List items to the meeting on Thursday. Approved 4-0-1 with ConDr~man lVialcolm absent, Mayor Cox stated that Chula Vista 2000, Wish List, Supplemental Community Promotions and CIP budget would be calTied over. Minutes June 11, 1990 Page 6 CAPrrAL IMPROVEMENT PROJECTS Councilwoman McCandliss stated she had heard that the work at 805 and Orange and I5 and Palomar was out of the City's control. She would llke to see an update on what is happening and how to expedite the work along with options on funding. Councilman Moore questioned whether staff should ptioritize which interchange is the most dangerous. Civ/Manager Goss responded that a repor~ would be ready for the Thunday meeting. OPEN SPACE DI~,-rKiCTS Councilwoman McCandliss requested that before the Open Space District Inspector is approved that staff contact the districts to make sure they were aware that they would be funding this position. If they were not w~ling to pay the assessments she did not want to move forward with this position. Jerry Foncerada, Acting Director of Parl~s and Recreation, stated that the position would be tied to Open Space District #20. The revenue produced by that District would exceed the cost of the position. The assessments in the other districts would be reduced. Joel Chew, Open Space Coordinator, stated that District 20's budget is so large that it is 40% of the total of all districts. Their City administrative cost is currently $51,000 which would offset the additional person. Mayor Cox felt that Budget Supplements #27, 28, and 35 should be dealt with after the Open Space District meeting on Saturday. REVIEW OF ITEMS Budget Memo #1 - McCandliss requested analysis by Thursday of existing personnel and new budget totals. Budget Memo #3 - Councilman Nader stated he had questions for Thursdays meeting regarding the consultant contracts. Budget Memo #6 - Carried over to the Thursday meeting. Budget Memo #9 - Carried over to the Thursday meeting. MSC (Moore/Cox) to approve # 10, 11, and 12 as far as reviewing pros and cons. Staff is to come back with a report with Chamber and interested parties contacted. Appmved 4-0-1 with CoUnr~rn~nl ]~aalcolrn absenL Councilwoman McCandliss expressed her concern over the piecemealing of Third Avenue versus a comprehensive plan. She requested clarification, an agenda item or meeting, on the relationship of Budget Memo #9 to the Third Avenue component of Budget Memos #10, 11, and 12. MSC (CoX/Moore) to increase the Plannlngbudget by $8205.00. Approved 4-O-1 with ConDcHmnn MalCOlm absent, Budget Memo #15 - Carried over to a meeting after the Saturday Open Space District meeting. Budget Memo #16 - To be on the Wish List for the Thursday meeting. Minutes June 11, 1990 Page 7 Budget Memo #19 - Mayor Cox s~ated this was a non-interest loan to the Girls and Boys Club - carried over to the Thursday meeting. Budget Memo #20 - Carried over to the Thursday meeting. Budget Memo #22 - Counc~man Nader stated he still had concerns remaining and he reserved the right to bring this item back for review. He would like a new report on the street sweeping contract in regards to the bay water quality. Budget Memo #23 - City Manager Goss stated he was not recommending this item for the current year and would review for FY 91-92. Budget Memo #25 - Carried over to the Thursday meeting. Budget Memo #26 - City Manager Goss stated that Council had already appropriated the funding. Budget Memo #27, and 28 - Carried over to the Tuesday meeting. Budget Memo #29, 31, and 32 - Carried over to the Thursday meeting. Budget Memo #33 and 35 - Carried over to the Tuesday meeting. Budget Memo #36 - Carried over to the Thursday meeting. Budget Memo #37 - MSC {Cox/Nader) to direct staff to work with the County staff. Approved 4-0-1 with CoIlDec'lineAl ]~a,a]COlm absent. Budget Memo #38, 39, 41, and 43 - Carried over to the Thursday meeting. 3. ~11Y MANAGERS REPORT(S) - None 4. MAYORS REPORTf S) - None 5. COUNCIL COMMENTS a. Councilman Moore: Informed Council that the issues of weighted voting and membership for Metro II had not been decided upon. Councilwoman McCandliss questioned when the report would be ready on the alternatives to Metro II. City Manager Goss responded that he expected the final report back in late July or early August. Minutes June 11, 1990 Page 8- ADJOURNMY_gr ) ADJOURNMENT AT 9:32 P.M. to the City Council meeting on June 12, 1990 at 6:00 p.m. in the City Council Chambers. Respectfully submitted, BEVERLY A. AI. rrHELET, CMC, City Clerk Vicki C. Soderquist, Deputy City~,Clerk