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HomeMy WebLinkAboutcc min 1990/05/29 MINIrYES OF A REGIJLAR WORKSESSION OF TIE CITY OF CHULA VISTA Tuesday, May 29, 1990 Council Conference Room 6:28 p.m. Administration Building The City Council met in Closed Session at 5:30 p.m. to discuss: Instruction to negotiators regarding compensation for represented and unrepresented employees (or both) pursuant to Government Code Section 54957.6 City Council adjourned from Closed Session at 6:20 p.m. CAlL TO ORDER 1. ROlL CAhL: PRESENT: Councilmembers Malcolm, McCandliss, Moore, Iqader, and Mayor Cox ALSO PRESENT: John D. Goss, City Manager; Bruce Boogaard, City Attorney; Beverly A. Authelet, City Clerk BUSINESS 2. REVIEW OF DEPARTMENTAL BUDGETS: CITY COUNCIL MSUC (Moore/~lader) to remove the purchase of chairs from the proposed budget. MSUC (Malcolm/Nader) to approve the City Counc~ budget as amended. CITY ATFORNEY MSUC 0Vloore/Nader) to approve the City Attoruef$ budget, Councilman Moore questioned whether litigation was included in the City Attomey's budget. Diana Levin, Risk Manager, stated the funding for litigation was included in Account 5233, which is the total liability budget. City Attorney Boogaard stated it was his first year to work with the budget and he would like to do an overall study and come back to Council mid-year with any further requests. CITY CLERK MSUC 0Vlalcolm/Nader) to approve the City Clerk's budget, Minutes May 29, 1990 Page 2 ADMINISTRATION MSUC (MoorefNader} to approved the Administration budget, MANAGEMENT SERVICES City Manager Goss noted the addition of a micro-computer specialist. He stated this expertise is needed throughout the City. The position would be funded from community development, sewer fund, transit and other special funds. Councilwoman McCandliss questioned the mailing of the City newsletter. She wanted to include in the approval a one year pilot program with mid-year evaluation. Deputy City Manager Thomson stated there were no current costs in mailing the newsletter with the Laidlaw bills, except printing. Mayor Cox questioned the possibility of combining the Parks and Recreation brochure and the Quarterly. Deputy City Manager Thomson responded there would be excessive mailing costs due to the size. He stated there would be no adverse affects to Laidlaw, if the mailings were withdrawn. He felt the Qity could mail the Quarterly to all residents for approximately $25,000. Councilwoman McCandliss suggested the City continue mailing out the Quarterly with Laidlaw, direct mail the rest, and include this procedure in the year-end analysis. Councilman Malcolm questioned why the City could not do their own mailings to those being missed by Laidlaw. John Pavlicek, Data Processing Manager, stated the City would have to go through a mailing house to remove the existing names. This is a costly process, and with the City doing all mailing, staff can control the mailing dates. He felt the proposed program was a more economical and efficient way to reach more of the citizens. Councilman Nader questioned Supplement #3 regarding video assistance and consultant services. Deputy City Manager Thomson stated this covered the graphics for the Quarterly and other publications, State/City message (video), opening of council meetings, and public information items. Councilman Nader requested a brief report to further breakdown the $15,500 requested. MSC (Cox/McCandliss) to approve the Management Sentices budget, Approved 3-2-0 with Councilmembers Nader and Malcolm voting no. MSUC (McCandliss/Moore) that the expanded newsletter be a pilot program and an evaluation process be designed to effecl~vely monitor the program. PERSONNEL City Manager Goss recommended an increase in staffing due to the work load in Personnel. The budget proposed one full-time clerk and part-time hours for an intern. Minutes May 29, 1990 Page 3 MS 0Vlalcolm/Nader) to approve the Personnel Departmenes budget. Councilwoman McCandliss questioned the expenditure for performance evaluation. Candy Boshell, Personnel Director, stated staff is trying to develop a form to be used by all departments. This would be a complete program which includes: 1) evaluation form, 2) handbook, and 3] training. The department has been unable to focus their time on this project due to recruitments. City Manager Goss agreed the form should be updated and stated the QWL and employee survey stated there was a need for training. M CNader) to remove the $3,000 for performance evaluation from the budget. Motion died for lack of second. Ms. Boshell stated the $3,000 would start the program, and she noted it would have to be supplemented with staff time. MSUC (Nader/Malcolm) to amend the budget by $1,100 and accept staff recommendation on Supplemental #5, in which the City pays postage costs for personnel applicants. VOTE ON MOTION: to approve the mended Personnel Deparmaent's budget, approved unanimously. FINANCE Councilman Moore questioned whether it was the City's objective to make money or enforce the parking laws. He objected to the increase of staff and did not feel the City had to be so efficient in its enforcement of parking violations. Councilman Malcolm questioned whether Administration had talked to the overzealous ticket writers. William Winters, Director of Public Safety, stated the situation in 89-90, was that there was no enforcement on Third Street as there was only one person for the entire city. In the last few months, there have been two people for enforcement. The Town Centre Committee requested (last year) a third person for enforcement. He had talked to the officers regarding the running across the street and had been assured that was not true. Mayor Cox requested this item be placed on the Redevelopmerit Agency agenda for Thursdays meeting. Councilwoman McCandliss questioned if it would be possible to charge a processing fee at the conclusion of negotiations with the cable rims. Lyman Christopher, Director of Finance stated the City could charge an application fee which is related to the enabling ordinance, consumer protection ordinance and franchise agreement. City Attorney Boogaard stated it would be appropriate to approach the applicant at the negotiation table. If they were not amenable, Council could enact an ordinance for future franchises. This item should be a budget referral. MSUC (Moore/Malcolm) to approve the Finance Departmanes budget. Minutes May 29, 1990 Page 4 MSUC (McCandlissAVIoore) to refer to staff the issue of a possible processing fee for franchise applicants at the conclusion of negotiations. INSURANCE Diana Levin, Risk Manager, stated there were ten agencies in the insurance pool. MSUC (Cox/Moore) to approve the Insurance budget. DEBT SERVICE MSUC (Nader/Cox) to approve the Debt Service budget. PLANNING City Manager Goss stated the major emphasis in Planning will be reorganization due to work load. They wiIl create the position of Assistant Planning Director and ny to utilize staff versus consultants. There will also be an addition of one clerical person. The increase of $152,580 will be covered by fees, etc. MSUC (Moore/Malcolm) to approve the Planning budget COMMUNITY DEVELOPMENT City Manager Goss stated the Redevelopmerit Agency had reviewed the budget. They are proposing the addition of a Redevelopment Specialist and one clerical person. Their focus will be on updating the brochure and promotional materials. $45,000 is for the data book, $9,000 for the brochure, and $4,000 for consultant contract. M (Nader) to hold back the $9,000 for the brochure. Molion died for lack of second. Councilman Malcolm felt it would be alright to authorize full funding and have the brochure project brought back to Council for approval. MSC (Moore/Cox) to approve the CommllIlity Development budget and put a hold on the expenditures until Council receives the Chula Vista 2000 reco endatjons regarding an Economic Development Commission. Approved 4-0-1 with Councilwoman McCandliss absent. BUILDING AND HOUSING City Manager Goss stated he had directed the PAPI staff to review all revenues for the City. Councilwoman McCandliss requested a summary of accounts only. MSUC (Cox/McCandliss) to approve the Building and Housing budget. PUBLIC WORKS City Manager Goss stated the number of positions requested by the Department was not being proposed in the budget. The possibility of using state prison or county probation crews appears to have reached a deadend in negotiations. Minutes May 29, 1990 Page 5 Mayor Cox stated he would set up a meerjng m see if the negotiations could not be moved forward. He noted the recommended purchase of three blowers and questioned whether staff had considered vacuum systems. He requested a report back regarding the effectiveness of blowers versus vacuums from an environmental and noise perspective. Councilman Malcolm lef~ the table at 8:45 p.m. and returned at 9:22 p.m. MSC (Cox/Moore) to approve the Public Works budget and to place the request for three maintenance workers on the Wish List to be dealt with at a later date. Approved 4-0-1 with Councilman Malcolm absent. TRANSIT City Manager Goss stated route changes were proposed and the addition of seven route buses. TDA monies will cover these costs. He noted that additional standards would be going into effect due to the Clean Air Act. MSC (Moore/Cox) to approve the Transit budget. Approved 4-0-1 with Councilman Malcolm absent. LIBRARY Councilwoman McCandliss questioned whether the Library Board had reviewed the budget. Rosemary Lane, Library Director, stated they had reviewed the proposed budget but not the City Manager's recommendations. Councilwoman McCandliss questioned how new facilities would be funded. City Manager Goss stated this was addressed in the Budget Memo, and involved financial planning and the expansion of the revenue base. He noted that a library could be phased in incrementally. He felt there was a priority in the southern part of the City and that the DIF would help to finance facilities in the eastern part of the City. MSC (Malcolm/Moore) to approve the Library budget. Approved 4-0-1 with Mayor Cox absent, PARKS AND RECREATION MSUC (Nader/Moore) to request a repor~ back m Council regarding enhanced street sweeping. MSUC (McCandliss/Nader) refer to Parks and Recreation to develop a Park Utilities Policy W balance different needs of athletic team organizations. Councilwoman McCandliss questioned whether the Parks and Recreation Commission had reviewed the budget. Jerry Foncerada, Parks Superintendent, stated they had not. Councilwoman McCandliss stated it was her understanding that all budgets were reviewed by their respective commissions before being submitted to Council. MSC (Nader/McCandliss) to refer the Parks and Recreation budget to the Parks and Recreation Commission Minutes May 29, 1990 Page 6 and the Library budget to the Library Board for review and comments. Approved 4-O-1 with Councilman Malcolm absent. PUBLIC SAFETY - POLICE DEPARTMENT Councilman Nader questioned whether the officer for the JUDGE program was included in the budget. He stated he was pleased to see the addition of the JUDGE and Paramount programs. City Manager Goss stated the position was not included in the budget. Councilman Nader stated he had heard grumblings from traffic enforcement regarding growth generated workloads. Chief Winters stated motorcycle officers had always been assigned to serious accidents. He noted that a vast amount of duty calls were being diverted to community development officers and reserves. MSUC (Nader/Malcolm) to request a supplemental report on what would be needed to do the equivalent of full time motorcycle traffic enforcement, and costs involved. Councilwoman McCandliss requested a copy of the criteria used by dispatchers when referring calls. MSUC (Malcolm/Moore) to approve the Public Safety - Police Department budget MSC CNader/McCandliss) to refer the Police Depax tment budget to the POA Board for commellts to Cormeli before final approval. Approved 4-1-0 with Councilman Malcolm voting no. Councilman Malcolm felt it was important to see if the City Manager had a problem with employees going around the department heads and City Manager, to Council with their comments. He felt it would be appropriate if the employees went through the proper channels and then to Council. PUBLIC SAFETY - FIRE MS (Malcolm/Cox) to approve the Public Safety - Fire Department budget Councilman Nader stated he was pleased to see the full time Fire Chief and Police Chief. He felt this was a reflection on the size of the City and the workload. Councilwoman McCandliss questioned how often Station No. 1 would not be able to respond due to staffing limitations. She requested a report back to Council with more information. VOTE ON MOTION: approved 4-0-1 with Mayor Cox absent MSUC (Nader/WicCandliss) for a supplemental memo on ways to achieve six additional firefighters and full staffing for Station No. 6. Memo is to include reserve spending, phasing, and any other options staff may have. NATURE INTERPRETATIVE CENTER MSUC (Moore/Cox) to approve the Nature Interpretative Center budget Minutes May 29, 1990 Page 7 MS (Cox/Moore) m reconsider previous motion inviting input from employees or organizations Councilman Moore stated he did not believe the employees should come before Council. He also expressed his concern over items that should be dealt with during negotiations. Councilman Nader stated he was willing to drop the collective bargaining issues. Mayor Cox questioned whether the employees were not encouraged to go through the department heads. Councilwoman McCandliss responded that it had been Council procedure to refer back items for input. Councilman Malcolm stated that was free as long as they went through the department heads. VOTE ON MOTION: approved 3-2-0 with Couneilmenlber McCandliss and Nader voting no. SUBSTITUTE MOTION: (Cox/Moore) to refer back to staff to inform the employee's associations that a copy of the budget is available in the City Clerk's office and invite their comments. Councilman Moore stated that by referring to staff it would be bypassing the City Manager and he did not feel that was right. Councilman Malcolm stated the Council reviewed the budget during a public hearing process and all employees had the legal right to attend. He felt employees should not be encourage to go around their bosses and the City Manager, but should follow the proper chain of command. Mayor Cox stated employees should be encourage to contact their department heads and agreed they did have the right to speak at a public hearing. VOTE ON MOTION: unanimous. NON-DEPARTMENTAL City Manager Goss stated he would come back with a supplemental memo regarding the funding for the Chula Vista 2000 Task Force recommendations. Councilman Malcolm stated he was disappointed in SANDAG regarding the airport issue and questioned whether this was the type of organization the City wanted to be involved with, He felt it was a total waste of money to study a bi-national airport. Councilwoman McCandliss agreed the issue had been handled poorly by SANDAG. She expressed her concern over the City not being represented in SANDAG to monitor the study. Councilman Moore stated SANDAG was doing the study instead of the City of San Diego. He stated it would be done no matter who does it as the funding is from the Federal Aviation Administration. He preferred having SANDAG do the study rather than the City of San Diego. Mayor Cox stated it was SANDAG's policy to retain Miramar if made available. Until then there was not much that could be done. SANDAG did take action to allow a committee to talk to Washington and Mexico regarding a hi-national airport. He did not feel the City could afford not to be a part of the organization making those types of decisions. Minutes May 29, 1990 Page 8 Councilman Nader stated that no SANDAG money had been spent on the report, other than staff rime. He felt a letter to Congress was appropriate which would state the City was upset with federal monies being squandered on this project. He felt the City position should be to accept a more inadequate airport at Lindberg Field rather than having overflights over the City of Ghula Vista. He did not feel this was the time ro withdraw from SANDAG, but felt a message should be sent. MSUC CMoore/Nader) to approve the non-department budgets. 3. CITY MANAGER'S REPORT City Manager Goss stated the Council tour would be on June 2nd. Councilwoman McCandliss referred to a letter from the Bonita Business and Professional Association regarding the removal of trees in Rohr Park. She felt they should be invited on the tour. MSUC CNader/Moore) to direct staff to invite the three tree specialists, that have given their opinions to the Council regarding the trees in Role Park, on the tour. 4. MAYOR'S REPORT(S) - None 5. COUNCIL COMMENTS a. Councilman Moore: Clean Water Program Governance Advisory Group - Advise Council Representative to Group on how to vote. MSC (Cox/Nader) m give Councilman Moore flexibility to work with the Advisory Group towards the best interest of the City of Chula Vista. Approved 4-0-1 with Councilman Malcolm absent. Councilman Nader stated the City of San Diego should not be allowed veto power. City Manager Goss stated that a lot of input had been received from staff members but there was a lack of input from elected officials. Councilwoman McCandliss stated she would be out of town for one week and would not be on the Council tour. She requested that an Agenda item be docketed that would modify the policy or standard to eliminate the type of grading they have been seeing. She felt grading should be linked to the phasing of a project. Mayor Cox stated there was no need for the Budget Session scheduled on May 31, 1990. ADJOURNMENT AT 10:56 P.M. to the City Council Tour on June 2, 1990. Respectfully submitted, BEVERLY A. AUTHELET, CMC, Cit Clerk ~',\ c