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HomeMy WebLinkAboutcc min 1996/06/25 MINUTES OF A SPECIAL MEETING/WORKSESSION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA Tuesday, June 25, 1996 8:20 p.m. Council Chambers Public Services Building CALL TO ORDER 1. ROLL CALL: PRESENT: Councilmembers Alevy, Moot, Padilia, Rindone, and Mayor Herton. ABSENT: None ALSO PRESENT: John D. Goss, City Manager; Ann Y. Moore, Acting City Attorney; and Beve~y A. Authelet, City Clerk Council ~oumed the meeting to go into Closed Session ~th legal counsd, Larry Marshall, r~arding P~lic Employee Release p~suant to GC Section 54957. Council reconvened to the special meeting at 9:12 p.m. CONSENT CALENDAR (Items pulled.' 2b, 2c, and 4) BALANCE OF THE CONSENT CALENDAR OFFERED BY MAYOR HORTON, reading of text was waived, headings read. Consent Calendar was approved unanimously 5-0. 2. WRITTEN COMMUNICATION: a. Letter from the Interim City Attorney stating that there were no actions that were required to be reported under the Brown Act taken in Closed Session on 6/18/96. The letter was received and filed. b. Letter from Bettie Warren appealing Council's decision not to sell a parcel of land to her. · Bettie Warren asked Council if she could purchase the small piece of property in front of her house so she could have a small front yard, and she wanted to keep the five foot fence for security reasons. She also requested a refund of the $295 for the fees she has paid. Councilman Alevy felt that the fence should be moved to be in a line contiguous with the rest of the property. He felt it would be inconsistent with the rest of the area. Therefore, he was opposed to this. Councilman Rindone did not want to debate this tonight and felt that the issue that was being proposed should be referred to staff. If them is a favorable response, then staff should bring that back to Council. Councilman Padilia felt that Council has dealt with different angles of the problem for some time. There is still some room to solve the problem completely. So lets take a look at it and see that it comes back. MSC (Rindone/Padilla) that the request for consideration of selling of that property be referred back to staff and that if deemed appropriate, then staff report back to Council Motion approved 4-1 (Alevy, no). c. Letter from Dr. and Mrs. Alfred Salganick requesting reeonsideration of changes to the Country Club Drive project. Cheryl Cox, 3130 Bohita Road, Chula Vista, 91910, represented Dr. and Mrs. Salganick. She proposed that some of the medians in front of the Salganick's home at 855 Country Cfub Drive be eliminated from the Country Club Medians Project and proposed that they pay for the costs involved in installing curbs, gutters, and Minutes June 25, 1996 Page 2 sidewalks in accordance with city standards along the perimeter approximated by the currently existing pylons. The Salganicks are requesting that the installation of the median along the centerline of the street be delayed for 12 to 18 months pending a teevaluation of the effectiveness of their proposed permanent modifications. In consideration for the costs, they requested that the City concur in reverting ownership of the vacated area to them. · Steve Savel, 53 Sierra Way, Chula Vista, 91911, stated that his current coneam was the safety issue. He felt that some would not want the small round oval median in the center. · Bob Thomas, 650 Floyd Ave., Chula Vista, 91910, urged Council to look at this very carefully. * Clint Sadlet, 47 Palomar Drive, Chula Vista, 91911, stated that speed was a real hazard; felt the big median in the center should remain. Councilman Moot felt that the design shown by Mrs. Cox would be equally effective at resolving the problem. Without the median, however, he felt them would be a problem with people cutting across the comer and taking the turn at a high rote of speed. Councilman Rindone stated that this was a different design than what had been proposed before. What is different is squaring of the comer and making it into a "T" intersection. If this solution is better than what was originally agreed upon, he felt it was worth the referral to staff since in all of the previous twenty-four meetings this design had not been considered. He felt two things should be understood: (1) safety is the prime motivation and (2) the additional cost will be picked up by the applicant as proposed. As far as the size, shape, and length of the pinion island, staff should bring the design back to Council. City Engineer Swanson stated that the contractor is ready to start work; he has been sent the contract forms and is finalizing his last documents. By the time staff could get something back on the agenda, we may be jeopardizing this particular work. Staff believes the center island is needed. Since it is a pinion-type median that goes on top of the asphalt, it can be removed in the future if it is a problem. Therefore, staff recommends that they work with Mr. Salganick to eliminate the "pork chop" island~ putting in the curb, gutter, and sidewalk, but leave the median island; that way staff could proceed with the contract now. Councilman Alevy expressed that this proposal was much more appealing than what Council had approved last week. He felt this was a good alternative because it does preserve the integrity of the residential part of the Salganick's property. Because of the time constraint, he was in favor of moving forward. He was comfortable with the proposal. Councilman Padilla added that the time element was important. He felt that if we can make this proposal work, it addresses the safety concerns, and the design is enhanced; then we need to move on. MS (Padilla/Alevy) to authorize staff to work with the Salganicks to enter into an agreement to be approved by the City Attorney to pay for changes to the Country Club Drive plan, that the center median islands not be eliminated due to safety reasons. If the details cannot be worked out in a reasonable time, then staff be authorized to proceed with the contract as awarded. Councilman Rindone stated that the Banaleses be given the same opportunity that the Salganicks is given. If they concur, then proceed as previously directed. VOTE ON MOTION: approved 5-0. 3. RESOLUTION 18349 EXERCISING THE CITY'S OFFION TO RENEW THE R.F. DICKSON STREET SWEEPING AGREEMENT ON THE SAME TERMS AND CONDITIONS FOR TWELVE MONTHS (JULY 1, 1996 THROUGH JUNE 30, 1997) AND DIRECTING THAT THE DIRECTOR OF Minutes Iune 25, 1996 Page 3 PUBLIC WORKS DELIVER A COPY HEREOF TO THE CONTRACTOR - On 9/22/92, Council approved a contract with R.F. Dickson, Inc. to provide city-wide street sweeping services. On 12/12/95, Council extended the contract through 6/30/96. Staff recommends approval of the resolution renewing the contract. (Director of Public Works) 4. RESOLUTION 18350 AUTHORIZING THE CITY MANAGER TO APPROVE AND EXECUTE A CONTRACT CHANGE ORDER WITH SRM CONTRACTING AND PAVING, FOR THE FISCAL YEAR 1995/96 OVERLAY PROGRAM (PROJECT STL-224) - On 3/19/96, Council accepted bids and awarded a contract for "Placement of Asphalt Rubber Hot Mix Overlay for Fiscal Year 1995/96 Pavement Overlay Program on various streets in the City (STL-224)" to SRM Contracting and Paving. On 6/11/96, staff made a proposal to proceed with the dig out work required for the preparation of four additional streets and proceed with a change order to the existing contract. Staff recommends approval of the resolution. (Director of Public Works) Resolution 18350 was offered by Mayor Horton, reading of text was waived, heading was read. Resolution 18350 was approved 5-0. * * * END OF CONSENT CALENDAR * * * Council considered item 9 at this time. However, minutes remain in printed agenda order.) PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES 5. PUBLIC HEARING CONSIDERATION OF THE ADOPTION OF THE CITY OF CHULA VISTA OPERATING AND CAPITAL BUDGET FOR FISCAL YEAR 1996/97 - Council has held three special work session to consider and discuss the proposed fiscal year 1996/97 budget. Council has received citizen input and discussed in detail with staff the impact of this budget on all city operations. The City Manager's proposed budget has been amended based on tentative decision by Council at the budget work sessions and it is this amended budget which is recommended to be adopted. Staff recommends Council accept public testimony and adopt the proposed budget as amended during the review sessions and as may be further amended as a result of the public testimony. Staff recommends approval of the resolution. (Administration) RESOLUTION 18351 ADOPTION OF THE FINAL OPERATING AND CAPITAL BUDGETS OF THE CITY OF CHULA VISTA FOR THE FISCAL YEAR BEGINNING JULY 1, 1996 AND ENDING JUNE 30, 1997 Mr. Goss stated that we are now at $54.2 million plus transfers in of $5.5 million. This is significantly higher than it was earlier in the budget process because Council has taken a number of actions regarding additional revenues. He also pointed out the restoration of the following programs: The Parks Maintenance Division Keeping Norman Park Center open The Aquatics Library hours Restoring the After School programs at four sites We are now looking at a technical deficit of $7,000. ***** Supplemental Budget Item 6: Internet E-Mail Access for Mayor and City Council. Request was for an E-Mail address for each Councilmember at a cost of $4,185. Minutes June 25, 1996 Page 4 Mayor Hotton expressed that she would support hay'rag one at the office. Councilman Rindone felt we should be consistent: it should be for everyone or no one. He could live with a single one for the office for another year, This is very important and beneficial once you get a working knowledge of E- mail. Councilman Alevy had the E-mail installed at his house as an experiment. He gets about 10 to 12 messages a week. He felt this was a small price to pay for the commtmication. The more available we are at a low price was well worth it. He was in favor of each one having access who chose to do so. MSC (Horton/Rindone) that we consider this next year for each councilmember, but at this time have just one E-mail placed in the Mayor and Council Office. Motion approved 4-1 (Alevy, no). Supplemental Budget Item 6F: Worker's Compensation Budget; SANDPIPA reserve for claims. If additional reserve amount is desired, additional funding of $563,032 would need to be added from the General Fund Mr. Goss stated SANDPIPA is part of the JPA that we are a member of. This request highlights the fact that we may need additional funding from the General Fund Reserve for Worker's Compensation. During the Fiscal Year, this will be evaluated further, and staff will be giving Council a detailed report on this in the future. Budget Manager Herring clarified that this issue was raised in the budget document and in that discussion, the narrative was unclear as to whether the funds had actually been set aside. This is to bring to Council's attention that the issue is still outstanding; we do not have the final audit from SANDPIPA to know if we are going to have to set additional funds aside. Risk Manager Enos stated that the available balance is approximately $337,000. Under the requirements of the JPA, we are required to maintain a $250,000 reserve for the self insured retention plus whatever our incurred liability is, which was over $2 million. There are several calculations involved to come to the $900,000 reserve. Currently the SANDPIPA Board is revie~x;mg all of the claims and the methodology in setting up reserves from all participating agencies. One of our altemativas could be to wait to see what they come up with as an acceptable practice since they found out that all member agencies were ealculafmg at a different manner. We would have an opportunity to correct this. Mr. Goss stated that staff cannot recommend a position at this point. At this point, the information is simply being collected by staff, and senior management has not had an opportunity to review it. Finance Director Powell stated that this is an area which has been developing over the last few years. There are various ways to establish reserves for self insurance and for contingent liabilities. At this point, it is still being debated, and the guidelines are not solid. We may not have to take money from the general fund and transfer it into a trust fund. We may be able to segregate a portion of the general fund reserves to show SANDPIPA that we have set aside certain funds to be able to pay liabilities that may be incurred. We will continue to monitor this and make sure that we impact the general fund as little as possible. Councilman Padilia stated that whether we do this in a set aside or reflect it as a long-term debt, or set up a trust, there is an impact on the available general fund reserve that can be reflected as a percentage of the overall budget that can be allocated. It may be just an eceounting impact, but it is a very real one. ***** Supplemental Budget Item 7: Otay Gymnasium CIP. Request is to authorize staff to pursue land appraisal for Main Street site while continuing negotiations with school district for school site. If Main Street site is acquired, authorize use of Park Acquisition Set-aside funds to purchase. Minutes June 25, 1996 Page 5 ACTION: Consensus of Council to move ahead with Main Street but to keep both options open until a final determination is made. Supplemental Budget Item 15: Library Budget Information: Restore cut hours; alternative offered to mitigate personnel layoffs to retain .50 Librarian I, delete .45 part-time Librarian I, and fund with $6,100 cut from Periodicals Account. Councilman Rindone asked if Council concurred with this and eliminate these layoffs, would there be any layoffs of personnel anywhere in the budget? Mr. Goss stated that there would be. There are some full time positions: one of the four management assistants (three of the positions are currently vacant), the bookstore manager at the Nature Center, and the Crime Prevention Specialist. In terms of hourly and part-time there will also be some. Mayor Horton stated she was going to open the meeting for public comment now since it was going to be a long meeting, and people could then go home if they wished. · George Kost, 3609 Belle Bonnin Brae Road, Bonita, 91902, stated that Supervisor Greg Cox's office has put up half of the cost ($3,750) for funding of music at Rohr Park this summer. He asked Council to consider funding the other $3,750 for music at Rohr Park. Mayor Horton stated that the County has more money than Chula Vista. Also, when they ta~ed in the afternoon, he had requested $500. Mr. Kost replied that was tree, but Council could increase the amount. Mr. Goss stated that what is being proposed is a series of concerts which occur the same time that staff administers the concerts at Memorial Bowl. There would be difficulty in terms of having enough staff to do two events on the Mayor Horton stated that maybe staff could get together with Mr. Kost and see if there is something which could be worked out. · Mary Lehr, 276 Fourth Avenue, Chula Vista, 91910, representing CVEA, requested that Council reconsider and restore the Crime Prevention Program which includes one Senior Crime Prevention Specialist and one Community Service Officer; and also restore the Equipment Mechanic I in Public Works/Operations. · Wendell Prude, P.O. Box 722891, San Diego, 92172, representing CVEA (Service Employees International Union Local 2028), requested consideration of restoring the three positions. · Lois Balfour, 4004 Keamy Mesa Road, San Diego, 92111, CVEA, SEIU Local 2028, requested Council restore the Crime Prevention Program and positions. Also, to restore the Garage Mechanic I position. · Hale Newcomb, 515 Elm Avenue, Chula Vista, 91910, urged restoration of the Crime Prevention Program. Councilman Rindone stated he was trying to achieve no layoffs. So we are down to a Crime Prevention position, a Garage Mechanic, a bookstore manager, a management assistant, and the others are lateral transfers? Mr. Goss stated that there could be a layoff at the Crime Prevention Specialist level unless Council took action to restore this for six months while we look at our additional revenues. The issue regarding the Garage Mechanic I; Minutes June 25, 1996 Page 6 that would not be a layoff, but a transfer from one position to another although there would be about a $6,000 reduction in pay. If that occurred, he would suggest that we "Y' rate to keep the person at the level of salary they have currently. Councilman Rindone agreed that we will have to have a mid-year review of the reserves and expenditures which did not take place last year. We do not want to repeat last year. However, he wanted to get to the position of no layoffs. Mr. Goss asked for clarification. The two positions which he has identified are basically the full time positions. We also have a number of part time and hourly employees throughout the organization under the budget proposals that are still included which could be laid off. Councilman Alevy stated he did not have a problem with the bookstore manager position and the senior management assistant position since there is concurrence of doing something through the administrative levels. He did have concerns about losing preventative maintenance that we have with the Garage Mechanic I. There may be somewhat of a lateral move as far as what he does primarily, but we should not lose the ability to have that person do work when the other mechanic retires or isn't there. He felt the Crime Prevention Specialist should also be maintained. Councilman Padilla asked if we have any reasonable revenue estimates in terms of new revenues in the aggregate amount that would allow us to avoid layoffs. We need to decide what revenues are realistic and decide what ones we want to approve and decide if that is going to cover the policy objective of eliminating layoffs. Mr. Goss responded that when you talk about aH of them including part time and hourly, we cannot avoid those. By restoring the parks reorganization, the aquatics, the after school recreation program, and senior citizen hours, you are still at a working deficit. He asked Council if they were trying to accomplish a budget which is technically balanced. If you take the working deficit and add revenue seurees such as the advertising in the recreation brochure, master fee schedule increases, and Youth sports league fees, and subtract the EastLake library hours on Sundays, the closing of Norman Park Center on Saturdays, then you could restore the Senior Crime Prevention Specialist for half the fiscal year and "Y" rate the Garage Mechanic I. At this point, you would have a balanced budget. Councilman Padilia stated that in 1992, Council had enacted a policy regarding trust funds in individual departments including the Recreation Department. He understands that there are trust funds set up in Parks and Recreation that is utilized and derived partly from some of the user fees that we charge for certain programs and that revenue goes back into that fund to help maintain those programs. He is wondering where in the budget those accounts have been holding up and how do they figure into the proposed budget. Are we dipping into those funds and transferring funds to other accounts. Have we been utilizing those funds to supplement those parts of the Parks & Recreation budget. Director Valenzuela stated that what Councilman Padilia is referring to are the trust accounts which are revenue producing activities. Those funds go into an account and pay for the instructor as well as equipment. They operate much like a revolving account to where the revenue goes back into that program. There is an allocation of approximately 20% of that overall fund that goes back into the city's general fund, and it is the intent of those accounts, per the City Charter as well as ordinances, for those revenue producing activities to benefit from the funds coming in as well as serve as seed money to develop future programs. Over the years as the budget has become lean, we have also used some of those funds to purchase things such as tables, chairs, and equipment for recreation centers. He stated that the 20% is basically for administrative support who are the full cost recovery which helps pay for the overhead of a given program. Councilman Padilia asked if we had an idea of what the status in this department or any other department of these types of trust accounts and what their impact may be on removing some of the burden from the general fund. The report in the minutes from when it was first envisioned was relieving general fund responsibility in certain areas. Where are we on this? Minutes June 25, 1996 Page 7 Recreation Deputy Director Shy responded that the non-resident account was established a couple of years ago when we charged non-residents a larger fee than we did the regular residents. This fund has gone directly back into providing equipment and supplies for the recreation and parks department. Examples of these kinds of purchases are tables, chairs, alarm repairs, new equipment that we do not get through the general fund. The department hasn't had general ftmd outlay in about four years, so we have been self sustaining it with revenues we receive from the non-resident fund. Councilman Padilia asked if there were any proposals in this current budget proposal to remove funds from the trust funds. Have there bean any transfers out of these funds to other parts of the overall budget. Director Valenzuela responded not to his knowledge. We do have a proposal that has been pending this budget process to utilize trust account monies to buy tables and chairs and much needed equipment for our recreation centers. Mr. Goss stated that he was not aware that we have any significant trust funds in any other departments. This is primarily in Parks and Recreation. Supplemental Budget 24: City Services for Downtown Business Association's 1996 Promotional Events: Funds were not added to the 1996-97 budget because of timing of approval. Request is for $10,020 which is for city staff costs for two events. Budget Manger Herring stated that Council had given direction several meetings ago to provide the staff time, but not the money. That direction came in after the budget was submitted and those funds were not added, so this is to clarify that we do want to add those funds to this budget year. The budgets within the departments are not funded to a level to support these events. If Council wants to support them, we would have to add additional funds in these accounts to fund them. Councilman Rindone stated he was not prepared to make a change from the previous decision. Unless there are three others that are, the additional $10,000 would be included. ***** Supplemental Budget Item 26: Deputy City Clerk position. To change from middle management to unrepresented group. The request is to change the represented class for the Deputy City Clerk and to add monies for overtime. Councilman Moot asked if this could come in less than $9,000 if the Clerk could control flex time and keep the overtime down. City Clerk responded yes. Councilman Rindone stated he was defmitely opposed to it. The person was very highly qualified who was in the position. Indicating that you could not get a highly qualified person for the same salary, sends the wrong message. Councilman Alevy felt that it sends the wrong message to a very qualified person. This is a tough budget year and $9,000 here can make a substantial difference somewhere else. He felt we could hire someone very qualified. Maybe next year we revisit this. Councilman Moot looked at the memo and how the figures played out over the cities. His assessment was that you won't be able to effectively fill this position without making the adjustment which has been suggested. If you look at what other cities are paying for this position, we are clearly not doing it the way the competition is. City Clerk Authelet stated that this position is also working at a higher level than at least two other positions in the city who made more than the Deputy made even without the overtime. Minutes June .25, 1996 Page 8 Councilman Padilia stated that if we are looking at potential overtime only; we are not even making the base salary more competitive for this position which in better times could be justified. Although there is a lot more information that could be relevant in making a decision like this, however, he was comfortable in going forward. If we find out that we need to go back and reevaluate and restructure the office or redefine the position at some future point, then that is what we will need to do. Mayor Herten felt that with the work load with only three staff members compared to seven in Oceanside, she did not feel it was an unreasonable request. MSC (MootarIorton) to approve the budget request of $9,250 for overtime for the Deputy City Clerk. Motion approved 3-2 (Alevy and Rindone, no). ***** Supplemental Budget Item 39: Council Assistant llI Positions: Several options for funding are presented. Funds were not included in the budget. Mayor Herton stated that since there are two councilmembers for this and two members against this, she turned it over to Councilman Alevy who had not taken a position. Councilman Aievy stated he was not convinced that we could not get the help we needed volunteered. As councilmembers, we should be allowed to have council aides. He also did not feel that everyone had used their council aides as it was originally intended. He proposed that in the spirit of this budget, the Council needs to take the lead. He proposed that instead of ten hours per week that we reduce this to five hours per week. He also proposed that the Personnel Department assist Councilmembers in getting volunteers and interns to do the balance without cost to the City, thereby, cutting our costs in half. Mayor Herton stated she could support this if it is a compromise and if it is acceptable to other members of the Council. She felt that this year was a tight year, and if things get better next year, then we should go back to status quo. ACTION: Council did not take a vote, since three were in favor of the position. ADDED ITEM: Mayor Herton stated that we needed to put the $5,000 back into the Council budget somewhere for the Odawara trip this year that was inadvertently left out. Mr. Goss stated there are a couple of ways: (1) be put back in with Council's concurrent budget, or (2) there is still a reserve account of about $10,000 for things like this. Mayor Herton stated that this was not put into the reserve since we know that we will be spending this money. She felt it was always appropriate to reciprocate in the manner that they treated the City of Chula Vista. Regarding the Working Deficit of $97,000: Mr. Goss stated that if Council was willing to take out the Saturday closing hours of Norman Park Center, you will save $4,000; and close EastLake Library on Sunday, you will save $12,000; and add back the Council Aides, the Deputy City Clerk overtime, the Downtown Business Association, and 6 months full-time for the Crime Prevention Specialist, you now have a working deficit of $47,776. This clearly means that them are revenue ideas to look at such as trying to eliminate the cellular exclusion to the utility users tax, look at the issue of Proposition 62 and the Santa Clara court case, and staff has some other ideas such as a franchise fee for the use of city streets by other utilities. We will have a better handle on the one-time revenues in six months after our negotiations with Sharp and refmancing of the SDG&E bonds. Minutes June 25, 1996 Page 9 Mayor Herton stated that at the last meeting, we talked about the potential increase in the business license tax, and Council advised staff to come back with a report. However, in light of some of the things that we have been seeing and been happening in the City of San Diego, she did not think it would be an appropriate move for this City. Mr. Goss stated that under the Potential Revenues, the Business License Tax and the Utility Users Tax that applies to wireless technology are both possible items which would have to be subject to a vote of the people under Proposition 62. ~ne other one, to allow the Utility Users Tax to increase from 5 % to 5.5 %; he is not sure whether this would require a Proposition 62 vote or not. These are issues which need to be addressed if Council is looking at these major types of revenues. Councilman Rindone stated that one idea that was discussed during a budget workshop session which has not reappeared was the proposal to upgrade the single Deputy City Manager position to an Assistant City Manager having two assistant city managers on a par since there will be increased duties and the spreading those duties equally. He offered this to his Council colleagues and hoped that since it is a good time to do it, we would upgrade to two Assistant City Managers. Mayor Herton expressed that she strongly disagreed with the recommendation being made by Mr. Rindone. She felt from an organizational standpoint when you deal with an organization of this size, not having someone second in command could jeepardize the City in the future. For this reason alone, she did not feel this would be a positive change. Mr. Goss stated that he would not recommend this at this point, but it is something he would like to provide a report on. He did not feel it was time sensitive since the second Deputy position will be frozen and not filled. He made the commitment that by next month he would give Council a report on this. Councilman Alevy stated that we would be looking at a number of things mid-year, and he felt we should look at this then. It would give the manager time to look at comparable cities and their structure. Councilman Padilia stated that this is not something which we have to decide at the moment, but something to decide in the future especially if we have the same budget issues that we are looking at. He felt that if we are going to have to tighten our belts really tight, which a lot of departments have been asked to do, then this goes all the way to the top, including the Council. There was always room for restructuring, and we must be careful that we don't become top heavy. We need to look at this issue. Councilman Rindone felt the City Manager's request to come back next month with a report is most appropriate. He would support that as a compromise. He works in an agency who has gone in this direction, and there have been some real benefits. Councilman Rindone asked about the comment on page 5-4, item C, No. 2 regarding "roadside debris cleanup revenue." It stated that this was predicated on an increase in Laidlaw rates which was postponed. He stated that this is not what was done on Tuesday night. That was not approved; there is a big difference. We did not agree not to raise the rates and just postpone it; we did not approve the rates. What we agreed to do is to review it in January 1997. Councilman Rindone stated that one thing which was different was the swimming fees on page 5-5. The recommended increase was inadvertently left out of the proposed revenue. What are we proposing to increase their fees to specifically. Budget Manager Herring stated that both of these represent increases to the current fee structure. The $7,200 was for swimming fees originally approved by Council during the initial reviews, and we just missed that in the proposed budget so we were adding that back in. Minutes June25, 1996 Page 10 Councilman Rindone asked if there were Redevelopment Agency monies that could help the general fund. There was an aggregate of $112 million in revenue versus $104 in expenses so there is a net improvement of $8 million. He brought this up because it was a very encouraging turn around. He wanted to point out this change since he had been so critical in the past. Since the $560,000 is such a big number for the insurance fund, the idea of paying off some of the Otay Valley loans can help abate that potential. Councilman Alevy asked if this budget with an operational deficit of under $50,000 included Parks and Recreation being returned to its full complement with no cuts except for the Administrative Secretary position. And what about the service in the Library. Mr. Goss stated that there were some other recommendations regarding hourly employees that are in the budget that have not been focused on both in Parks and Recreation and the Library. There will be some reductions in hourly. Regarding the Library, this would restore the hours in the Library, however, both he and the Director would recommend dosing EastLake Library on Sundays which would save $12,700. To get from $97,000 to less than $50,000, would be to delete the EastLake Library Sunday hours, close Norman Park Center on Saturday, adding back the Crime Prevention Specialist for 6 months, the DBA, the Deputy City Clerk overtime, the Council Aides, the $5,000 for Odawara visit, and $107,000 in revenues. This gives us, at this point, a technical deficit $47,000. Councilman Alevy asked if perhaps we could get a $4,000 corporate donation to underwrite the orchestra in that amount. He was concerned about closing that facility at any time. Mr. Goss responded that since it was primarily for the orchestra, you could try to get a corporate donation, but why don't we get them to prectiee at Loma Verde Center or at some other location. Also, with the rental structure which Council has approved, then we could rent the facility on Saturday afternoons. Councilman Alevy stated he could see where the Manager was going on this. Perhaps the Manager could come back with a report on the progress of this. He was concerned about the orchestra being able to continue. He wanted to know if we had found a good solution for them instead of just shutting the door on them. Councilman Moot stated that the issue for them is storage space for their instruments. At least, that was the concern which was expressed to him. Where they stored their instruments was very close to Norman Park Center. Councilman Aievy stated that we charge $34.00 per year for those who want to have the City Council agenda sent to them on a weekly basis. The City of National City gets $125 per year for their agendas. This was a big difference. He would like to get a report back on this. Budget Manager Herring stated, as a point of clarification, that there were no other cuts in Parks and Recreation. There were, however, three other cuts that are referred to and described which have not been recommended for adding back into the budget. Those are: flexible hours in Recreation Centers, $4,500 cut in the theater program, and reduction in the therapeutics program. Councilman Rindone stated that we still have two full time positions in question of a layoff. What is the net cost for the remaining two. His intent was that these people could be placed elsewhere -- for example, the Bookstore Manager does not have to remain a bookstore manager but to place them somewhere with salaries equivalent to their current positions. Mr Goss stated that the Senior Management position would entail a cost of $66,000 per year including benefits. He did not know what the Bookstore Manager made. Minutes lune 25, 1996 Page 11 Mr. Thomson stated that the Bookstore Manager is not in a normal series which does not have normal "bumping" rights. He was concerned about mixed messages to the Bayfront Conservancy Trust. Since the City and Redevelopment Agency have loaned the Nature Center and the BCT millions of dollars, they have taken it to heart the need to be riseally responsible. They think this Blake8 sense that they ~ reduce the mount of money that the City and Redevelopment Agency have to loan to the BCT. At this point, they would be surprised if Council changed the direction on this issue, and he recommended that Council not do so. MS (Rindone/Alevy) for adoption of the budget as proposed by staff with the amendments made and with the direction that there be no layoffs of full-time positions and that the two remaining positions be reassigned as best determined by the City Manager's office. Motion approved 4-1 (Moot, no) Resolution 18351 as amended offered by Councilman Rindone, reading of text was waived and heading read. Amended Resolution approved 4-1 (Moot, no). 6. RESOLUTION 18352 ESTABLISHING AN APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 1996/97 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION - Article XIIIB of the California Constitution approved by the voters in 1979 and commonly referred to as the Gann Initiative, requires each local government to establish an Appropriations Limit by resolution each year at a regularly scheduled meeting or noticed special meeting. The purpose of the limit is to restrict spending of certain types of revenues to a level predicated on a base year amount increased annually by an inflation factor. Staff recommends approval of the resolution. (Director of Finance) This is a related item. but does not reauire a public hearing. Resolution 18352 offered by Councilman Padilia, reading of text was waived and heading read. Resolution was approved 5-0. ORAL COMMUNICATIONS There were none. ITEMS PULLED FROM THE CONSENT CALENDAR Items 2b, 2c, and 4 were pulled. Discussion can be found under each item in the printed agenda format. OTHER BUSINESS 7. CITY MANAGER'S REPORT(S) Scheduling of meetings. Mr. Goss went over the items scheduled for July 9, 16, 23, and August 6th. MSUC (Horton/Rindone) to recess on Tuesday, August 27 and Tuesday, September 3 in lieu of taking off July 16th. 8. MAYOR'S REPORT(S) None 9. COUNCIL COMMENTS Councilmember Rindone: City's involvement in a Vendors' Fair. There has been a proposal by the Chula Vista Chamber of Commerce to establish a Vendors' Fair to allow public agencies and businesses opportunity to know who is available for what services in this community; particularly, small businessmen. Minutes June 25, 1996 Page 12 ® Rod Davis, 233 Fourth Avenue, Chula Vista, 91910, representing the Chula Vista Chamber of Commerce. A Vendors' Fair would be an excellent opportunity to bring more business to the business community and put more money into the City's coffers through the sales tax. This Fair would allow people; who would like to bid on city, school district, or water district business; an opportunity to meet the Puschasing Agents. Then when the need came up in the bidding process, the Purchasing Agents for all these organizations would have a list of all Chula Vista vendors. We are not asking for any preference in the bidding, just the opportunity to make sure that everyone in Chula Vista who can provide those items will get an opportunity to bid. MSUC Olindone/Alevy) to refer this to staff to work with the Chamber to conduct the 1996 Business Vendors' Fair. ADJOURNMENT The meeting was adjourned to the regular City Council meeting on July 9, 1996 at 6:00 p.m. in the City Council Chambers. A special joint meeting of the City Council/Redevelopment Agency convened at 12:30 a.m. and adjourned at 12:40 CLOSED SESSION 10. CON/~ERENCE VVTYH LEGAL COUNSEL REGARDING: - Anticipated litigation pursuant to Government Code Section 54956.9 · Fritsch vs. the City of Chula Vista PUBLIC EMPLOYEE RELEASE - Pursuant to Government Code Section 54957 CONFERENCE WITH LABOR NEGOTIATOR - Pursuant to Government Code Section 54957.6 · Agency negotiator: John Goss or designee for CVEA, WCE, POA, IAFF, Executive Management, Mid- Management, and Unrepresented. Employee organization: Chula Vista Employees Association (CVEA) and Western Council of Engineers (WCE), Police Officers Association (POA) and International Association of Fire Fighters (IAFF). Unrepresented employee: Executive Management, Mid-Management, and Unrepresented. 11. REPORT OF ACTIONS TAKEN IN CLOSED SESSION. There were no reportable actions taken in Closed Session. Beverly A. Authelet, CMC/AAE City Clerk