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HomeMy WebLinkAboutcc min 1996/01/16MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA Tuesday, January 16, 1996 6:08 p.m. 1. ROLL CALL: PRESENT: ALSO PRESENT: CALL TO ORDER Council Chambers Public Services Building Councilmembers Alevy, Moot, Padilia, Rindone, and Mayor Horton John D. Goss, City Manager; Brace M. Boogaard, City Attorney; and Beverly A. Authelet, City Clerk 2. PLEDGE OF ALLEGIANCE TO THE FLAG, SILENT PRAYER 3. APPROVAL OF MINUTES: January 9, 1996 (City Council) and January 9, 1996 (Joint Meeting of the City Council/Redevelopment Agency). MSC (Horton/Rindone) to approve the minutes of January 9, 1996 (City Council) and January 9, 1996 (Joint Meeting City Council/Redevelopment ARency) as presented, approved 4-0-0-1 with Padilia abstaining. 4. SPECIAL ORDERS OF THE DAY: a. Proclamation honoring the San Diego Mediation Center. The proclamation was presented by Mayor Pro Tem Moot to Liz O'Brien, President of the San Diego Mediation Center. Councilmember Rindone recommended that an article regarding the San Diego Mediation Center be included in the next Chula Vista Quarterly. CONSENT CALENDAR (Items pulled: None) CONSENT CALENDAR OFFERED BY MAYOR HORTON, reading of the text was waived, passed and approved unanimously. 5. WRITTEN COM~fUNICATIONS: a. Letter from the City Attorney stating that there were no reportable actions taken in Closed Session on 1/9/96. It is recommended that the letter be received and filed. b. Letter from O.D. Cooper requesting drainage repair at 724, 745 and 749 Riverlawn. It is recommended that staff advise Mr. Cooper that they will be reviewing this project as part of the fiscal year 1996/97 CIP budget preparation and will report back to Council on this project at that time. c. Letter from Richard Schubert requesting additional bus stops and a change in Route 932 and 29. It is recommended that the letter be referred to staff. 6. ORDINANCE 2660 AMENDING SECTION 10.48,030 OF THE MUNICIPAL CODE, INCREASED SPEED LIMlTS IN CERTAIN ZONES, SCHEDULE IX, AND AFFIRMING TRIAL TRAFFIC REGULATION NUMBER 140 FOR ESTABLISHING SPEED LIMITS ON FIFTH AVENUE FROM NAPLES STREET TO ORANGE AVENUE, AND ON FAIVRE STREET FROM BROADWAY TO THE CUL-DE-SAC WEST OF JACQUA STREET (first readinll) - In July 1994, the City Engineer determined the need to establish a 30 MPH speed limit on Fifth Avenue between Naples Street and Orange Avenue, and on Faivre Street between Broadway and the Cul-de-Sac west of Jacqua Street. A traffic and engineering study was conducted Minutes January 16, 1996 Page 2 by staff and it was determined that the speed limit of 30 MPH was the appropriate speed limit on the two streets. The speed limits have been in effect for eight months and action by Council will make these speed limits permanent. Staff recommends Council place the ordinance on first reading. (Director of Public Works) 7. RESOLUTION 18180 APPROVING AMENDMENT AND RENEWAL OF THE CITY'S LEASE AGREEMENT WITH JORGE VALERDI, TRUSTEE, IDM LEASING DIVISION FOR 311 "F" STREET TELECENTER - In December 1994, Council approveel a one year lease agreement for the downtown telecenter. Action by Council would extend the existing lease for one year. Staff recommends approval of the resolution. (Environmental Resources Manager) 8. RESOLUTION 18174 APPROVING MAINTENANCE AGREEMENT FOR EAST ORANGE AVENUE INFILTRATION BASIN WITH THE CITY OF SAN DIEGO, UNITED STATES OLYMPIC COMMITTEE, AND EASTLAKE DEVELOPMENT COMPANY - The agreement provides for the permanent maintenance of the East Orange Avenue infiltration basin. It designates the parties responsible for maintenance of the basin, and identifies the open space maintenance district assessments as the mechanism for financing permanent maintenance. Staff recommends approval of the resolution. (Director of Public Works) Continued from the meeting of 1/9/96. 9. RESOLUTION 18181 ACCEPTING BID AND AWARDING CONTRACT FOR "CONSTRUCTION OF SIDEWALK RAMPS ON VARIOUS STREETS IN PREPARATION FOR THE FISCAL YEAR 1995/96 OVERLAY PROGRAM IN THE CITY (STL-224)" - On 12/13/95, sealed bids were received for removal of curbs, gutters, and sidewalks, as well as construction of pedestrian ramps on various streets in the City. The total number of ramps to be constructed is 125. Staff recommends approval of the resolution awarding the contract to Portillo Concrete, Chula Vista in the amount of $55,781. (Director of Public Works) Councilmember Moot stated the successful bidder was $30,000 less than the next bidder and questioned if staff was satisfied that the bidder was qualified and could perform the work without substantial revisions to the bid. Clifford Swanson, Deputy Director of Public Works/City Engineer, responded that staff had reviewed the contractors references and some of his work. He was a small firm and worked out of his home which resulted in low overhead. Staff felt the work could be done. 10. RESOLUTION 18182 ENDORSING THE APPOINTMENT OF CURT STEPHENSON OF EASTLAKE DEVELOPMENT COMPANY BY THE SAN DIEGO ECONOMIC DEVELOPMENT CORPORATION (SDEDC) TO THE SDEDC BOARD OF DIRECTORS - In the Memorandum of Understanding between the City and San Diego Economic Development Corporation, it states that the City may have representation on the SDEDC Board of Directors. The SDEDC currently has an opening and would like to appoint Curt Stephenson, Executive Vice President of the EastLake Development Company, as the Chula Vista representative. Staff recommends approval of the resolution. (Director of Community Development) * * END OF CONSENT CALENDAR * * PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES 11. PUBLIC HEARING REVIEWING AND ADOPTING THE COUNTY OF SAN DIEGO INTEGRATED WASTE MANAGEMENT PLAN AND COUNTYWIDE SUMMARY PLAN AND SITING ELEMENT - Staff recommends the public hearing be continued to the meeting of 2/13/96. (Conservation Coordinator) Continued from the meeting of 12/19/95. MSUC CHortonfRindone) to continue the public hearing to the meeting of 2/13/96. Minutes January 16, 1996 Page 3 12. PUBLIC HEAR1NG CONSIDERING ENACTING NEW GAMING PLAN POLICIES AND PROCEDURES REGARDING CARDROOM ORDINANCE 5.20 OF THE MUNICIPAL CODE - On 11/21/95, Council received a staff report concerning proposed amendments to the gaming ordinance. The proposal recommended that the Municipal Code be changed to allow any form of gambling that is allowed within the state. A gaming plan must be adopted outlining specifics associated with wagering. The recommendations and alternatives identified were the result of a review of the gaming policies of other jurisdictions in the region and staff analysis associated with the City's cardroom procedures. Staff recommends the public hearing be continued to the meeting of 1/23/96. (Chief of Police) MSUC (Horton/Alevy) to continue the public hearing to the meting of 1/23/96. ORAL COMMUNICATIONS · Norbert Stein, 234 Fifth Avenue, Chula Vista, CA, expressed his concern regarding the lack of directional signage for the ARCO Olympic Training Center. He further suggested signage when leaving the facility directing people to the hotels, restaurants, shopping centers, etc. in Chula Vista. He volunteered to serve on a committee to raise funds. · John Willett, 97 Montebello Street, Chula Vista, CA, informed Council that Mr. Stein's comments were correct. Signs had been installed by the City along Telegraph Road, Otay Lakes Road, H Street, and L Street, but there was a lack of signage going to the Lakes. The San Diego Lakes Authority and the County had also been notified. Mayor Hotton questioned the opening date for the Visitors Center. Mr. Willett responded that it would be the first week of February. · Rick Berlin, 8346 Clairmont Mesa Boulevard, San Diego, CA, representing Laidlaw Waste Systems, informed Council that he would be replacing Jim Weaver as the Market General Manager. He pledged Laidlaw's continued support and stated they would continue to be a good corporate citizen, keep their costs down, and give quality service. BOARD AND COMMISSION RECOMlXlENDATIONS 13. RESOLUTION 18183 OPPOSING PROPOSITION 199: LIMITS ON MOBILEHOME RENT CONTROL LOW-INCOME RENTAL ASSISTANCE INITIATIVE STATUTE (FORMERLY KNOWN AS MOBILEHOME RENT ASSISTANCE, MOBILE HOME RENT CONTROL RESTRICTION.) - On 11/23/95, the Housing Assistance Commission voted unanimously to oppose Proposition 199, Mobilehome Rent Assistance, Mobilehome Rent Control Restrictions. On 12/12/95, the Mobilehome Rent Review Commission opposed the same Proposition by a majority vote. It is recommended that Council approve the resolution. (Housing Advisory Commission and Mobilehome Rent Control Commission) · Robert C. Flaugher, 521 Orange Avenue #58, Chula Vista, CA, representing M.O.P.A.C., stated the residents in Orange Tree Mobilehome Park owned their land and unit and only paid $62.00/month which was approximately 20% of what was currently paid in the City. He noted that they made a profit and had $600,000 in reserves. There were currently 3,690 spaces in the City which equalled approximately 6,000 voters which he felt was the largest block of voters in the City. There were existing parks in the City that could not pass a strict fire and safety inspection. The park owners had the money for repairs but would not do it. He requested that Council forcibly oppose Proposition 199 and send a letter to all councils in San Diego County requesting their opposition. If the Proposition passed there would be people that would lose their homes. · Daniel H. Dennison, 659 Jefferson Avenue, Chula Vista, CA, stated he was representing Maggie Helton from AARP Senior Legislative Council (SLC). He read a letter from AARP to SLC members in opposition to Proposition 199. Minutes Jalluary 16, 1996 Page 4 * * * Councilmember Rindone left the dais at 6:39 p.m. * * * · Vicki Madrid, 1538 C Apache Drive, Chula Vista, CA, Chair of the Chula Vista Housing Advisory Commission, stated the Advisory Commission was an advocate for affordable and low income housing in the City. Proposition 199 was misleading and if passed would override the current mobilehome rent control ordinance and deregulate rents. Only 10% of the very low income people in the parks would be eligible for rental assistance. The current ordinance far exceeded those efforts to maintain mobilehome parks as affordable housing for the seniors on fixed incomes. Proposition 199 would also prevent cities from making new laws controlling mobilehome rents. The Housing Advisory Commission requested that Council adopt the resolution to oppose Proposition 199. Mayor Horton stated that a lot of Chula Vista citizens were involved in formulating the present mobilehome rent control ordinance and it seemed to work for a majority of people living in the mobilehome parks and mobilehome park owners. In talking to the residents and owners, they felt the present ordinance worked and were in opposition to Proposition 199. She felt there were a lot of misleading statements in the initiative and strongly recommended that Council oppose Proposition 199. If the resolution was approved by Council she would write letters to other mayors in the county urging their opposition to the Proposition. Councilmember Moot stated he supported the resolution in opposition to Proposition 199. It was his opinion that the Proposition was extremely misleading and would do a disservice to the many seniors and people residing in mobilehome parks. Chula Vista's ordinance had worked very well and the community had worked together to make the ordinance work. He hoped Council would unanimously support the resolution. Councilmember Padilia stated he supported the resolution. He had met with individuals living in the mobilehome parks and noted their opposition to Proposition 199. MSC 0torton/A!evy) to approved Resolution 18183, approved 4-0-1 with Rindone absent. * * * Councilmember Rindone returned to the dais at 6:45 p.m. * * * Councilmember Rindone requested that his vote in support of Resolution 18183 be recorded and that the record show an unanimous vote. ACTION ITEMS 14. RESOLUTION 18173 APPROVING AGREEMENT WITH EYE/COMM, INC. FOR PRINTING OF SEWER BILLS AND MAILING SERVICES FOR SEWER BILLS AND OTHER CITY MAIL - In accordance with Council direction, staff circulated a Request for Proposals (RFP) for printing and mailing services for sewer billing. In an effort to reduce City expenses, as well as to improve the level of service on daily mailing, other mailing services were included in the RFP and in the proposed contract with Eye/Comm, Inc. Staff recommends approval of the resolution. (Director of Public Works and Director of Finance) Continued from the meeting of 1/9/96. Councilmember Rindone stated in order to avoid the appearance of a conflict of interest he would abstain from participation as the Adult Education Division of the Sweetwater Union High School District had retained MatMail for mailing services. Robert Powell, Director of Finance, stated staff had been directed to analyze new information presented by MatMail at the 1/09/96 Council meeting. After analyzing that data staff concluded that Eye/Comm Inc. was not only the lowest cost proposer but also judged to be the most qualified. Therefore, staff recommended that the contract be awarded to Eye/Comm, Inc. · Greg Gould, 7514 Clairmont Mesa Boulevard, San Diego, CA, President, Eye/Comm, Inc., stated a rigorous evaluation had been done on all proposals and their firm was rated as the most cost effective and most likely to provide the highest level of service. Eye/Comm was located on Clairmont Mesa Boulevard in San Diego and they were less than 20 mutes away from Chula Vista. They were also within 15 minutes of Carmel Mtn. post office Minutes January 16, 1996 Page 5 which was the central mail facility for all of San Diego County. The City's mail would be processed there to ensure the lowest postage rate and earliest delivery. They would provide pick-up and delivery to the City. Eye/Comm had experienced personnel, equipment, and facilities in-house to do data processing, printing, and mailing services. They would only subcontract the daily mail portion of the contract to ZipSort. The value the City received from vendors was not determined by price alone, it was a combination of quality, service, and price. He urged Council to accept the recormnendation from the Department of Public Works, Department of Finance, and the selection committee to approve the agreement. · Rudy Montes, 5055 Carlwood Way, San Diego, CA, stated he worked for South Bay Community Services in National City as a youth counselor. He informed Council that MatMail hired troubled youth in the community and that MatMail was an asset to the community. He urged Council to award the contract to MatMail. · Marc Menkin, 9350 Trade Place, San Diego, CA, representing ZipSort, stated they had been subcontracted by Eye/Comm. He then explained what a pre-sort bureau did. They were the only licensed automated pre-sort bureau in San Diego. They had the same equipment as the post office which read the address, sprayed a bar code, then sorted the mail by zip code. The post office picked up the mail and they had an exception from the post office to submit mail metered with the same days date up until midnight. The equipment would sort the mail at 35,000 pieces per hour. With the addition of the bar code the delivery for first class mail could be advanced by 1-2 days. A letter carrier had to manually go through mail that did not include a bar code. They were licensed to co-mingle and merge mail. They would handle approximately 1,000 to 2,000 pieces of mail a day for the City plus 250,000 - 350,000 other letters. Due to the volume they could qualify more of that mail and show a savings. They were able to sort and qualify the pieces that weighed over 2.1 ounces (flats) in San Diego zip codes with savings of 4.6 cents per piece which added up to $46/1,000 flats. He believed they were the only company in San Diego sorting the flats and qualifying them. They had approximately 130 companies they picked up daily and 150 companies that had special pick-ups. · Cesar Zamara, 140 West 16th Street, National City, stated he was a case worker with the MAAC Project and worked with at-risk youth. He noted that MatMail hired troubled youth and questioned why the Council would take something positive away from the community. · Manuel Alvillar, 98 East Shasta Street, Chula Vista, CA, representing MatMail, stated it was his understanding that inserting and folding was to be done for the Chula Vista Quarterly. After review, without the folding and inserting, the service should be $3,600 and not $9,000. The postage on the mailings should be . 117 because he delivered directly to the Chula Vista Post Office which was the delivery unit for the City. The same rate would apply to the notices for open space meeting postcards and letters. That would bring his proposal down to $190,563 from $199,553. The City's mail received his highest priority and went out the same day received. When carry routed mail was delivered to the Chula Vista Post Office it was already routed to the carrier. The bar coded mail proposed for the sewer billing would go out in a walk sequence, i.e. the carrier only had to pick up the mail and deliver it. He had 20 years of experience in the mail business and was appointed by the Post Office to help ZipSort start out. They had 15-25 years in data processing and printing through Bay Port Press and Youmans. He requested Council deny the contract to Eye/Comm and award it to MatMail. He felt the money should be kept in the community. Mayor Horton stated the total proposal was still a little over $200 over the Eye/Comm proposal. Mr. Alvillar referred to "Other Classes and Miscellaneous" and stated he did not know where that number came from. It was also noted that the flats going out from other vendors were 27,000 and his was 37,000, he did not know where those numbers came from. When submitting his monthly report to the City the flats were included with the packages, certified mail, registered mail, and express mail. Mayor Horton questioned why Eye/Comm's flats fee was so much less than MatMail's. Mr. Alvillar responded that he did not know where the number came from. Eye/Comm did have the volume to pre-sort some of the flats, but 90% of the flats were things that did not get pre-sorted, i.e. packages, registered mail, etc. Minutes January 16, 1996 Page 6 Councilmember Alevy stated MatMail claimed they could save the City money by using the DDU entry for mail and it was his understanding that it was only available on third class mail. He questioned the percentage of the mail figures that were first class and third class. Susan Cole, Deputy Director of Finance, responded that she was uncertain of the total amount of third class versus first class mail. She questioned if Mr. Alvillar was referring to a particular mailing. Mr. Alvillar responded that he was referring to the Chula Vista Quarterly and the open space post cards and letters. Ms. Cole stated the City mailed the Quarterly third class. All of the postage rates had been equalized between all of the bidders because they all had the same ability to get the same rate for the Quarterly. When staff did the costing on the contract they used mail figures received from MatMail on very specific billings that priced out all of the various classification of services, all of the various rates, and took a typical monthly bill with that breakdown and cost~l it using the submitted proposals from all three firms. That resulted in the projected costs for the year. Councilmember Alevy questioned if most of the mail was first class. Ms. Cole responded that was correct. Mr. Alvillar replied that the City was not getting the bar code rate on first class mail but the carrier route rate which was the lowest rate at the present time. Councilmember Padilia stated the staff report indicated that there had been problems regarding the timeliness of mail and general problems. Mr. Alvillar responded that a meeting had been held with stalT at his request. There were two meeting notices that were received in his facility the same day of the hearing. The pieces were mailed and he immediately contacted the City regarding the problem. There was a flat from the Planning Department that was going to El Cajon that was picked up on a friday and left in the vehicle. There was another mailing that did not get to the destination on time which he felt was due to the post office. They prepared the mail for the post office but did not deliver it themselves. · Rod Davis, 233 Fourth Avenue, Chula Vista, CA, representing Chula Vista Chamber of Commerce, stated MatMail, Bay Port Press, Youmans Braithwaite & Rechif, were all Chula Vista companies and members of the Chamber. The Chamber utilized MatMail. Council's decision was whether they wanted to see a Chula Vista company grow to become a regional competitor. He requested that Council give consideration to Mat Mail. Councilmember Padilia questioned staffs response to the revised numbers presented and what could be done in the future with MatMail to resolve or prevent some of the problems noted in the staff report. Mr. Powell replied that it was difficult for staff to respond to the figures presented at the meeting. During a bid process it would be very unusual to allow a bidder to alter their bid after the fact. Staff felt cost was only one factor in selecting a contractor. Eye/Comm was still the low bidder and was judged significantly more qualified to handle the City's business. Staff still supported that conclusion. A log had been kept for approximately one year which indicated a minimum of one problem per month with MatMail and there were many problems that were not logged. The impact had resulted in citizens not being notified of public meetings on time, a personnel process that had been delayed and resulted in additional notices being mailed, etc. There had been many problems and staff had sent letters to MatMail and met with them in trying to resolve the problems. Staff had also met with departments in trying to identify first class mail because one of the problems was that first class mail was going out bulk rate which slowed down the delivery. From staffs perspective they had taken the time to try to resolve the problems, the problems were not resolved, and that went into the selection committee's rating process along with the cost differential. Ms. Cole stated that one of the complaints stated at the last meeting by MatMail was that the staff had used different rates for the various vendors. Each of the vendors were able to obtain the same postage rate whether it was carrier routed, etc. The revised figures presented by MatMail did not include the same postage rate on MatMail's services Minutes January 16, 1996 Page 7 as included in the other proposals. There was no reason on that Eye/Comm or Western Graphics could not get the same postage rate as MatMail for the Quarterly. It was also the same for the open space notices. Therefore, MatMail reduction down to $190,000 was not a valid figure. Mayor Horton referred to the flats and questioned if MatMail could get the same prices as Eye/Comm. Ms. Cole stated that was the one category that MatMail did not have the same ability. That was due to ZipSort having the automated equipment to read the addresses, bar code them, and have the volume of that type of mail to co-mingle for a lower rate. The smaller mailing houses could reach those volumes on first class mail, but in dealing with the flats there needed to be a large volume in order to obtain the lower rate. Therefore, ZipSort could obtain a lower rate than the other mailing houses. Mayor Horton questioned if the City had ever used Eye/Comm's services. Ms. Cole responded that they ~vorked on a project for business license renewal. Mr. Powell stated as part of the selection process references for all the companies were checked. Eye/Comm and ZipSort both received very high references and MatMail's references were mediocre to less than average. Mayor Horton questioned if a 3-4 month test period was feasible. Councilmember Alevy felt most of the City contracts had plenty of "out" clauses. With most contracts there was a honeymoon period in order to allow the vendor and City to adjust. Therefore, he did not feel three months was a fair amount of time. Councilmember Padilia stated the representative from MatMail presented the Council with revised estimates to their proposal. He felt the differences were experience with the level of service and a difference of approximately $200 in the bids. He questioned if there were any legal considerations given the fact that the bidding period had been opened/closed, bids were received, and recommendations had been made to Council regarding the lowest bid. He further questioned if it should be discussed in Closed Session. Mr. Boogaard stated there was no .justifiable excuse, i.e. threat of litigation or viable basis for litigation, to discuss the item in Closed Session. The Council had the discretion in a service agreement to pick who they wanted. Price was not the only consideration and Council could evaluate other considerations in a personal services agreement. It was different in a public works project. There was substantial discretion to negotiate post RFP and award on a basis of strictly the lowest price. He urged Council to consider, in addition to such other features, criteria similar to the criteria of selection utilized by the selection committee. Councilmember Padilia stated he wanted an opportunity to examine the revised numbers. He felt Council owed it to the local business to examine the numbers and issues to see if there was a way to correct the problems. The City would then retain the local benefits. Council needed to give some value to a local business. He felt specific benchmarks for performance could be established for MatMail which would give them every chance to retain the contract which he felt was probably the proper action. Mayor Horton stated she had expressed similar concerns at the 1/09/96 meeting. She felt it was Counci!'s preference to support local businesses and she would support Councilmember Padilla's request for a continuance. Mr. Powell stated the figures could be reviewed again and again and the relative numbers would remain the same. The item was somewhat time sensitive as it was tied to the sewer billing, but he did not feel a one week continuance would cause a problem. The City had utilized MatMail lbr two years and he did not feel the City would want to change the contract requirements, i.e. having the mail to the post office the same day the mail was released to MatMail. MS (Padilla/Horton) to continue the item to the meeting of 1/23/96; direct staff to examine the issues and report back to Council. Minutes January 16, 1996 Page 8 Councilmember Alevy requested that staff include a breakdown of the categories of mail, i.e. first class, third class, DDU, 3-5 digit pre-sorts, bar coded rates, etc. Councilmember Moot requested input from the City Attorney regarding the criteria appropriate for Council to consider in rejecting a low bidder. He was uncertain as to the dift~rence of a personal service contract and others. Cities needed to be very careful about rejecting low bids and preserving the bidding process. VOTE ON MOTION: approved 4-0-0-1 with Rindone abstaining. 15. RESOLUTION 18184 APPROPRIATING $3,100 FROM THE UNAPPROPRIATED BALANCE OF THE GENERAL FUND FOR THE INSTALLATION OF AN ALL-WAY STOP AND PEDESTRIAN RAMPS AT THE INTERSECTION OF TERRA NOVA DRIVE/BEACON PLACE/WESTVIEW DRIVE - The Traffic Engineer has received a petition with 56 signatures requesting an all-way stop and crosswalk be installed on Terra Nova Drive at either the intersection of Hidden Vista Drive or Beacon Place/Westview Drive. The Safety Commission and City staff had opposing recommendations regarding the installation of an all-way stop. Therefore, under the Council delegation authority for traffic related items, the report is to be heard by Council. Staff recommends Council not approve the resolution. (Director of Public Works) 4/Sth~s vote required. ® Leslie M. Woldt, 4176 Arden Way, San Diego, CA, representing Dr. Ginger Hovenic, Principal of Clear View Elementary School, stated the Safety Commission unanimously supported the request. She felt there was a safety issue for the students of Clear View Elementary School. The vast majority of students were bused or driven to school, but there was a reason for that, it was an extremely unsafe crossing. The street was previously very quiet until several months ago when it was opened. It had been quickly recognized as a short cut from Otay Lakes Road through the subdivisions and exiting down Hidden Vista, especially since stops had been installed along H Street. Traffic moved quickly because there were not stops. As more homes were built in the area them would be increased traffic and students. She requested that Council be proactive rather than reactive in the future. · Patti McKelvey, 320 East H Street, Chula Vista, CA, representing Terra Nova Homeowners, stated the cost of the stop sign would be just over $1,000 and the residents were not asking for the wheelchair ramps at the present time. She felt there would eventually be an accident and expressed her concerns for the childtens safety. She agreed that it was being used as a short cut and that the issue would only get worse. · Gary Jacobs, 538 Beacon Place, Chula Vista, CA, stated the intersection of Terra Nova Drive and Beacon Place had a curve on one side and a hill on the other side with cars traveling at extremely high speeds. The Safety Commission had concurred that it was not a safe area and recommended: 1) the stop sign, and 2) do something else to deal with the speed. The resolution included $3,100, but that included the 4-way stop and pedestrian ramps at the intersection. The City would ultimately have to go back and retrofit all of Terra Nova for pedestrian ramps so they were not asking for the ramps at the present time. Therefore, the expenditure would only be $1,100. · Cindy Miller, 419 Vista Way, Chula Vista, CA, Chula Vista Safety Commission Vice Chair and Chula Vista Elementary School District Risk Manager, stated the Safety Commission understood that most decisions needed to be based on minimum traffic warrants and most of the time the Commission agreed with the Engineering Department. They felt at times the minimum warrants should be waived if other restrictive constraints had not corrected a problem. The residents of Beacon Place almost lived on a peninsula and in order to access public services they had to cross a four lane road, approximately 60 ft. in width, without crosswalks or stop signs. While the 851h pementile showed most traffic was traveling approximately 40 mph most drivers slowed down when they saw the traffic monitors. She felt that most vehicles were traveling in excessive speeds. By placing a stop sign at the intersection speeds should be less when turning onto Hidden Vista. She urged Council to support the Safety Commission recommendation for an all-way stop, crosswalks, and pedestrian ramps at the intersection of Terra Nova Drive/Beacon Place and Westview Drive. · Carlos Gonzalez, 506 Beacon Place, Chula Vista, CA, stated he had a six year old daughter attending Clear View Elementary School and he was also in law enforcement. The design of the street resulted in two blind directions, i.e. a hill from one direction and a curve from the other direction. In the past it had been decided it was a problem because the City painted lines on the street in an attempt to direct traffic away from the curb so drivers Minutes January 16, 1996 Page 9 could see the intersection better. When watching the traffic it was easy to see that the lines did not serve any purpose. His daughter was not allowed to walk to school due to the dangerous intersection. A price could not be put on the life of a child. Mayor Horton stated there were several more speaker slips, but she felt the Council was in support of the citizens request. There was a significant difference in traffic since the opening of Rancho Del Rey Parkway and she felt it was a potential public safety hazard. MS (Horton/Alevy) to approve Resolution 18184; placing an all-way stop, constructing pedestrian ramps, and installing crosswalks at Terra Nova Drive/Beacon Place. Councilmember Moot stated he had three children that walked to school and he realized the parents concerns. He could not see any reason why the City would not put in the stop signs. Councilmember Alevy felt the Council would be remiss if they did not support the residents request. Councilmember Rindone stated stops could not be put at every comer, nor, use stop signs to regulate speeds, but with the road being put through and the location of the school he supported the request. Council needed to be proactive in order to avoid a potential safety condition. Councilmember Padilia stated as a previous Vice Chair of the Safety Commission felt the City needed to recognize that some of the City policies that applied to the warrant system should be revisited and brought back to Council. Issues of pedestrian and traffic safety should be considered, there needed to be a balance. VOTE ON MOTION: approved unanimously. 16.A. REPORT DENIAL OF REQUEST BY ELITE RACING FOR REIMBURSEMENT FOR A BICYCLING EVENT "TOUR DE SOUTH COUNTY" HELD ON JULY 16, 1995 - In February 1994, Elite Racing, a professional "for profit" sports marketing and management company, sent a request to the City to fund a bicycling event for the South County, the "Tour de South County," in the amount of $12,000 in sponsorship support and $3,000 for in-kind benefits. Funding was approved at a joint Council/Agency meeting on March 23, 1994. For this year's event, all parties involved agreed to provide in-kind staff support for the event but a formal contract was never executed by either party. Elite Racing is now coming forth requesting reimbursement in the amount of $12,000 in sponsorship support and $3,000 for in-kind benefits. Staff does not recommend funding, however, if it is Council's desire to provide a donation, the Council may approve the resolution. (Director of Community Development and Director of Parks and Recreation) B. RESOLUTION 18185 AUTHORIZING THE APPROPRIATION OF $12,000 FOR A DONATION TO ELITE RACING FOR REIMBURSEMENT FOR THE "TOUR DE SOUTH COUNTY" - 4/5th's vote required. Mr. Goss stated the item had been pulled from the agenda as it needed to be reviewed by his office. He hoped to bring it back within the next three weeks. 17. REPORT EASTLAKE PARK ISSUES - The report addresses an unresolved park issue associated with the processing of amendments to the EastLake Greens Public Facilities Financing Plan (as identified in the GDP/SPA Plan Amendment). The main focus of the report is to ensure that the community center identified in the EastLake Park Agreement is financed and constructed by the EastLake Development Company. (Director of Parks & Recreation) Continued from the meeting of 12/19/95. Mr. Goss informed Council that negotiations were on-going and had not reached a successful conclusion. He recommended that the report be continued to the meeting of 1/23/96. MSUC CHorton/Alevy) to continue the item to the meeting of 1/23/96. Minutes January 16, 1996 Page 10 ITEMS PULLED FROM THE CONSENT CALENDAR Items pulled: none. The minutes will reflect the published agenda order. OTHER BUSINESS 18. CITY MANAGER'S REPORT(S) a. Scheduling of meetings. Mr. Goss stated the San Diego County Water Authority would be holding a public hearing on 1/30/96 at 7:00 p.m. at the Chula Vista Womens Club for the draft EIR/EIS for the emergency storage project. * * * Council recessed at 7:58 p.m. and reconvened at 8:15 p.m. * * * b. Department Head presentation: Management Services; Building and Housing; Community Development; and Public Works. Mr. Goss stated the purpose of the presentation was to inform Council regarding the operations of the departments in more detail than in previous budgets, identify goals and objectives, and performance measures. Those performance measures were not necessarily exact because the City was a service entity. They were helpful in terms of measuring performance, but were not absolute or exact. He requested feedback from Council on the suggested performance measures for the departments. Management and Information Services Louie Vignapiano, Director of Management and Information Services, gave a brief background of his personal experience. He then reviewed the Department's Statement of Purpose, samples of Departmental goals, sample performance measures, and major accomplishments for the current year. Councilmember Alevy questioned if Mr. Vignapiano could give him an estimate of costs for projected CIP projects for FY 96/97. Mr. Vignapiano responded it would be for telephones for FY 96/97 and an expansion/upgrade of the city-wide LAN which would be approximately $10-15,000. Councilmember Rindone stated he wanted to see as a goal the coordination with other public agencies (schools, businesses, Chamber, MTDB, etc.) regarding the home page. Mr. Vignapiano replied that he was presently working with the Sweetwater Union High School District regarding linkages with the home page. There was also a two way link with SANDAG. Staff felt the more ways people had to get to the City's home page the more beneficial it would be. Councilmember Rindone suggested staff look at a goal regarding contracting which could be a revenue generator for the City. Buildin~ and Housina Deoartment Kenneth Larsen, Director of Building and Housing, gave a brief background of his personal experience. He then reviewed the Department's Statement of Purpose, samples of Departmental goals, sample performance measures, and major accomplishments for the current year. Mayor Horton stated the Community Appearance Program had been suspended and requested clarification of what the program was and why there was a reduction of service in that area. Mr. Larsen replied that two individuals had been assigned to the CAP program to do proactive enforcement in neighborhoods. They targeted an average of 3-4 neighborhoods per year and 25-60 structures. Staff went into the neighborhoods with flyers, worked with crime prevention program block captains, and coordinated block by block Minutes January 16, 1996 Page 11 support to clean up the neighborhoods. The Department had to move away from the program and concentrate on spot blight in order to keep up with the inspection activities on the building inspection side. Mayor Hotton questioned if the cutback in the program was due to budget cuts. Mr. Larsen responded the Department needed to concentrate on the staffing reductions on the revenue side, i.e. the permit and plan checking side. When the CAP positions became vacant, staff recommended the positions be frozen in order to accommodate Council's desire for 10% budget reductions. Councilmember Alevy suggested that staff meet with him to discuss the city-wide Annual Clean-Up Days program which he felt was an outstanding program. He felt the program could be augmented by obtaining community/corporate support. Mr. Larsen stated the city-wide Annual Clean-Up Days program was a targeted program that the Department would like to resurrect. Councilmember Rindone felt M r. Larsen had been extremely resourceful in doing more with less in his department. He suggested Council focus on returning weekend code enforcement. If it could not be brought back on a weekly basis he hoped it could be done on a random basis, i,e. 1-2 weekends per month. Mayor Horton questioned if the Senior Volunteer Patrol could be utilized for weekend code enforcement. Councilmember Rindone felt a trained inspector was needed to talk to the constituents. Mr. Larsen responded that the Senior Volunteer Patrol had been of great assistance to handle some of the code enforcement issues, but they were subjected to fluctuating work loads and demands. They were presently tagging disabled parking spaces that were not in compliance with the state standards. Mr. Goss stated in FY 94/95 the City had $188 million in construction valuation. If looking at calendar years 1990, 91, 92, and 93 Chula Vista's total construction valuation was 5-6% of the total valuation for the county. In 1994 it was approximately 6% of the connty's total and approximately 10% of the county's 1995 total. The City .continued on with higher building activity than the rest of the county. The figures were very strong, even compared to the 1980's. Community Development Department Chris Salomone, Director of Community Development, gave a brief background of his personal experience. He then reviewed the Department's Statement of Purpose, samples of Departmental goals, sample performance measures, and major accomplishments for the current year. Councilmember Rindone stated due to the long list of staffing for commissions/boards/regional advisory committees he was uncertain it left much time for anything else. He felt the list was too extensive and that the Department should reassess the staffing. Past criticism had been that the Department had been doing a little bit of everything and not getting anything done. The Department had done a lot during the past year to eliminate that criticism. He requested that staff bring back 2-3 projects that they would like to obtain closure on in 1996. The Chula Vista Housing Authority had been formed but was not functioning and he hoped that there would be an increased effort to get it going. Council needed to help prioritize the projects to be accomplished. Councilmember Moot felt one of the greatest goals facing the Department was how to effectively deal with the debt service. In order to do that there needed to be projects in redevelopment areas that would create tax increment dollars, those projects needed to be a significant priority of the Council. The Department needed to force the Council to make those priority decisions. Councilmember Alevy stated at the last review, Council had given direction to the recipients to the CDBG grant funds that less money would be available in the future. He questioned if there had been an on-going dialogue between staff and the agencies to .justify their expenditures and notify them that there would be less available. Minutes January 16, 1996 Page 12 Mr. Salomone responded that staff had been working with the agencies to develop a criteria so there would not be an overlap of funding requests in areas. That would be brought to Council in the future for review. Councilmember Alevy requested that staff include a "wish list", i.e. more automotive dealerships in the auto park, specific plans for lower Otay Valley, etc. Council could then assist the Department and the City in finding economic development sources that could help to reach those goals. Councilmember Padilia stated his concerns over the past year dealt with the debt service for the Agency and he was looking forward to seeing specific approaches in the future to reduce the debt burden and infuse ways of utilizing tax increment revenues to carry-out the purpose of redevelopment. Mr. Goss stated a lot of mechanisms had been put into place to make things happen in the City. He felt more and more was being accomplished. The assessed valuation in the redevelopment areas collectively had gone up 15 % which was an exceptional figure in the present economic times. Staff would be coming back to Council regarding the issue of boards/commissions overall, i.e. staffing and the cost of staffing. He felt there could be a need for consolidation for some of the boards/commissions. He also felt staff would respond well to Council prioritizing 2-3 projects for economic development focus. Even though a lot had been accomplished there was a sense that staff was doing 100 different projects. It would be better to lbcus staft~s energies. Councilmember Rindone requested that staff return with their evaluation regarding the large vacancy rate in Town Centre I. Public Works Deoartment John Lippitt, Director of Public Works, gave a brief background of his personal experience. He then reviewed the Department's Statement of Purpose, samples of Departmental goals, sample perfbrmance measures, and major accomplishments for the current year. Mr. Goss stated the measures of work per employee had gone up and at some point in time it would impact the City's ability to maintain the infrastructure, i.e. streets, parks, roads, etc. One of the themes he was seeing in the proposed budget, along with last year's budget, was the fact that there was a recession and more interest groups were concerned about preserving their own economic stability. Therefore, there would be further constraints and hits on the City in terms of the City's ability to provide services and to collect revenue, i.e. there was a constant challenge of the standards and Council's policies to under cut those standards/policies or not implement the standards strictly. He felt that was an on-going challenge. Other agencies were also threatening unrealistic standards on local governments that the governments could not afford. The ADA requirement in transit would require HandyTrans to operate between 5:00 a.m. and 11:30 p.m. seven days per week was an unfunded mandate. There were a lot of challenges and unfunded mandates the Department would be facing. Councilmember Moot stated as a relative new city they had not had to increase the costs associated with maintenance and he did not feel it was too soon to begin a long term study to estimate what the projected maintenance costs would be. Councilmember Rindone requested that staff return in the next fe~v months with a report on elimination of the traffic delineators within the City. Mr. Goss replied that FY 1995/96 CIP began to remove the delineators through a phased project. Mr. Goss stated the City had to cut back in some of the services in the present budget and more would have to be done next year unless there were creative ways to tackle the issues, i.e. provide services with less money or create additional revenues. It was a program of the 1980's and he was uncertain that it could be maintained with the revenues of the 1990's. 19. MAYOR'S REPORT(S) a. Youth Commission vacancies. Mayor Horton stated the item had been dealt with by the Council subcommittee. Minutes January 16, 1996 Page 13 20. COUNCIL COMMENTS - None ADJOURNI~ENT ADJOURNMENT AT 10:55 P.M. to the Regular City Council Meeting on January 23, 1996 at 6:00 p.m. in the City Council Chambers. CLOSED SESSION Council met in Closed Session at 10:12 p.m. and reconvened at 10:55 p.m. Mr. Boogaard stated Council would be discussing Chammas vs. the City of Chula Vista. 21. CONFERENCE WITH LEGAL COUNSEL REGARDING - Existing litigation pursuant to Government Code Section 54956.9 · Chammas vs. the City of Chula Vista · Trinidad De La Rosa vs. the City of Chula Vista CONFERENCE WITH LABOR NEGOTIATOR - Pursuant to Government Code Section 54957.6 · Agency negotiator: John Goss or designee for CVEA, WCE, POA, IAFF, Executive Management, Mid-Management, and Unrepresented. Employee organization: Chula Vista Employees Association (CVEA) and Western Council of Engineers (WCE), Police Officers Association (POA) and Intemational Association of Fire Fighters (IAFF). Unrepresented employee: Executive Management, Mid-Management, and Unrepresented. 22. REPORT OF ACTIONS TAKEN IN CLOSED SESSION - No reportable actions taken in Closed Session. by: Respectfully submitted, Vicki C. Soderquist, CMC,~ty City Clerk