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HomeMy WebLinkAboutcc min 1997/06/04MINUTES OF A SPECIAL MEETING/WORKSESSION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA Wednesday, June 4, 1997 6:06 p.m. 1. ROLL CALL: PRESENT: ABSENT: ALSO PRESENT: Council Conference Room Administration Building CALL TO ORDER Councihnembers: Moot, Padilla (arrived at 6:07 p.m.), Rindone, Salas, and Mayor Hotton. Councihnembers: None City Manager, John D. Goss; City Attorney, John M. Kaheny; and City Clerk, Beverly A. Authelet BUSINESS 2. REVIEW OF DEPARTMENTAL BUDGETS: Boards & Commissions; Capital Improvements Program; Community Promotions; and Carryover Items. Board and Commissions Dawn Herring, Budget Manager, stated that all the Boards and Commissions have been notified of this meeting. Staff has not heard from anyone. Mr. Goss pointed out that there have been a lot of cuts. Basically, the Boards and Commissions have been very good about recognizing the budget problems which the City has had. He identifed that some money (almost $16,000) has been put in the Civil Service Commission's budget fbr the purpose of professional services for a court reporter for some of their hearings. Community Promotions Mayor Horton stated that last year there was a request by George Kost fbr funding tbr a Concert in the Park at Rohr. The County is providing most of the tnnding tbr that now. He has requested Council consider funding a small portion of this. He was under the impression that this would be carried to this budget. Ms. Herring stated that she did not have any request on this. Sunny Shy, Deputy Director of Recreation, stated that they have five concerts beginning the first weekend of September. No one has asked for fonding, and they have already planned the concerts. Councilmember Moot stated that there was a request which Council did not fired last year for the Tour de South County, the bicycle race. Did they ask this year'? He suggested that they be contacted to see if they intend on making a request. Mr. Goss stated that since we have not heard anything up to this point b~cause normally his office would have been contacted by now, they are probably not going to pursue it. Last year, they lost their primary sponsor. Mayor Horton asked Mr. Goss to look into this. Minutes June 4, 1997 Page 2 Capital Imorovement Projects Mr. Goss presented a list of street, traffic, and drainage improvements which totalled slightly under $10 million. Councilmember Rindone asked what percentage of the curb cuts would be completed by next year; it would be good inlbrmation to know. He would also be interested in knowing how much we have done in curb cuts in the last two to three years. Cliff Swanson stated that about fi~ur years ago, when we went through the ADA process, we had between $2 and $3 million worth of prqjects to do. At $50,000 per year. that isn't inuch. Court decisions have stated that when we do a resurfacing prqject, we also have to do the curb cuts. So beyond the $50,000, we have done a number of resurfacing projects. Staff has not put it all together to see what percentage has been completed. Councilmember Rindone stated that one of the things he would be Ionking towards is a major improvement on at least one east/west artery in the Montgomery area. We have done a lot of significant north/south ones. He would like to focus on this with a time line. Mr. Goss stated that the TransNet money has been a savior fi~r Chula Vista. It has enhanced onr gas tax funds and our ability to redo streets. It is going to run out. We have made some majnr improvements on Main Street, but he was not sure there would be enough money to go all the way to 1-805. In terms of the more heavily traveled part, which is basically the western half of it, is where we are fi~casing on. Councilmember Rindone asked if we were done with the G Street drainage funds. He asked if we could include visiting that on the next CIP tour so Council could see what was done on the G Street Storm Drain. Mr. Goss replied that the part that flooded by Broadway has been improved. Bnt there are some other areas further upstream on G Street that we will be fbcusing on. Mr. Goss continued with the Parks and Recreation, Landscape, Public Safety, and General Government Improvements. Mayor Horton asked when will we be breaking ground fbr the Otay Park Gymnasium structure and where is the funding fi>r the structure. Mr. Goss replied that the funding for the structure is already in the budget and has been accumulating in the last two or three years of block grant funds, so the funding is there. The next step is the design. Councilmember Padilia, in looking at the funding source comparison in the CIP, noticed that there has been a significant drop in PAD funds as a funding source for CIP since FY 95/96. He asked if there was any particular reason for this. He also asked where are the current accumulation of PAD funds reflected'? Mr. Goss replied that the direction of City Council, as a matter of policy, was to reserve money fbr park acquisition; to buy land for parks in the older part of the City. We have been accumulating that money, and we now have about $1 million in the PAD fund which can be used tier park acquisition. The PAD funds were reflected in CIP Project PR-185. Councilmember Padilla asked if there is a significantly lower amount going into the current fiscal CIP as a funding source than in prior fiscal years. Gerald Young, Principal Management Assistant, replied that part of that is due to the fact that the PAD is somewhat of an optional funding source for the developers. When they are putting in a development, they have an option of either obtaining the PAD fees or building a turn key park. As more developers build on that model, less gets paid into the PAD fund. Minutes June 4, 1997 Page 3 Councilmember Rindone asked where in the CIP budget was the traffic signal adjustments for the two "L" Street traffic signals on First and Second Avenues and where would the money come from. Mr. Goss stated that these were not submitted because they came in too late. The CIP budget had already been put together. The CIP budget is more flexible so that as projects come up, we can add them. The funding of these would come from the Traffic Signal Fund; there is money in there for these two projects. Staff will need to come back to Council with specific figures to let Council know what the projects would cost. Councilmember Rindone asked if there were any general fund monies being used l~r CIP projects. Mr. Young stated that the only general fund monies being used are in-kind services related to the CAD and 800 MHz projects and general fund capital outlay that is generated from the savings on the energy retrofit project. Councilmember Rindone asked if there was any way we can free up those monies fi3r the general fund by using other restricted funds in lieu of those funds. He stated that if there is any way that operating funds are being used for CIP projects in which we legitimately and legally could use restricted funds, Council needed to know that. He asked if we could add one more prqject, what would it be. Mr. Goss responded that there is li~rther land between I-5 and 1-805 along the Otay River Valley that if we had additional PAD money, we conld buy ti>r a second park site. Also, another one would be the street overlay program. Councilmember Rindone asked what was the next step li3r the master planning of the civic center. He stated he would like to see a report as to what would be the next logical step with an appropriate time line. Mr. Goss stated that there is a public facility DIF update being conducted now as far as the needs in the civic center and what the expenses and cost would be tbr the Public Facilities DIF. A lot of our space needs were accomplished, which was not part of the master plan, when we purchased the El Dorado building. The other thing which has addressed our space needs is the thct that we have eliminated positions. Councilmember Padilla stated he would like to see us begin considering a discussion in more detail of facility needs for the police department and whether that means a new centrally located facility. Councilmember Rindone asked where were we on the corporate yard. Mr. Goss stated that staff has indicated to Council during the discussions on the animal shelter that there were certain sites available such as near the Water Park or in the industrial area in Sunbow. There has also been some discussions with SDG&E regarding their corporation yard. Councilmember Rindone felt that should be added to the next CIP tour. He would like to see it and have staff input. He also asked if Poggi Canyon was still an option or is it ruled out. Mr. Goss replied that it was not ruled out; it is still a possibility. The only problem is how to get there because Orange Avenue has not been extended yet. Councihnember Salas asked about the corporation yard on F Street. She had heard that it was also being considered Police Station. Mr. Goss stated that we have not seriously looked at this. There would be some concerns with that. If you were to develop a new police station. you might want to be more centrally located. Councilmember Salas asked if the animal shelter was always considered to go in tandem with the corporation yard. Is there a possibility that it might be independent. When she was looking for the animal shelter, she could only find the corporation yard, but she didn't see any breakdown. Minutes Jnne 4, 1997 Page 4 Mr. Goss stated that it is part of the corporation yard DIF funding, but any part of the corporation yard could be split off and treated separately. There are some obvious advantages to joint parking and utilities, etc. If Council makes a decision to go ahead with the animal shelter, it could easily be folded into the capital program. Supplemental Budget Reports: No. Department Sub. iect Action I Administration Budget Graphics Informational 2 Administration City/State Tax Issues Informational 3 Public Works Proposed Equipment Replacement Budget Staff to look into this Discussion on No. 3: Councilmember Moot asked if any of this was general fund money and does this affect the current balance of the proposed budget. Mr. Goss stated that in each department, there is a certain amount of depreciation that they pay toward all vehicles that are assigned to that department. That becomes a funding source for the equipment replacement fund. There is general fund money, sewer money, and a variety of other funds. This does not affect the current balance of the proposed budget. Councilmember Rindone asked what was the potential impact on the general fund. If we did not support this, it could potentially free up some general fund monies. What kind of monies would we be talking about. Mr. Goss stated that there are two sides to this. First, he did not 'know what the exact amount would be. Second, if we don't replace these, then you end up paying higher maintenance costs which may mean that we will have to contract out with garages or we will have to get more mechanics to address the higher maintenance costs that we have started accruing by not replacing vehicles. Councilmember Rindone stated that what the Council is trying to grapple with is are there some other general fund monies that could be used and not cause significant detriment. There is a potential that the finances of the City will be better next year, so there may be some one-year things we could do to help us. 7 Police Action: Stall' to look into this. No. Department Subject Action 4 Planning/Public Works Staffing Proposals li3r Master Planned lntbrmational Co~mnunity 5 Administration/Library Telecenter Program Budget Wish List Item 6 Finance Lease Purchase of CAD/MDT System, MSUC (Moot/Padilla) to 800 MHz System, HVAC Retrofit approve Equipment Acceptance of the ABC Grant of $80,000 MSUC (Moot/Padilla) to approve Referred back to staff 8 Community Develop Third Avenue Street Light Upgrade Discussion on No 8: Mr. Goss stated that we can put two double head standards in the two median islands and install one single head lamp on north of "G" Street. There would be approximately $15,000 ongoing electricity cost. Or there could be Minutes June 4, 1997 Page 5 night lights installed on each of the merchants' store fronts. That could be done through an RDA loan program, but the merchants would assume the electric costs. Councilmember Salas stated that she met with a group from the DBA. One of the things they were talking about was lighting on the street. She felt that we needed to wait to see what kind of vision they have for the lighting. Mr. Goss stated that if we installed street lights, the money could come from gas tax money. It has also been suggested that we use a loan program so the merchants could do it. No. Department Subject Action 9 Community San Diego EDC and South County EDC Staff to come back with Development Budget Requests verification Discussion on No. 9: Mr. Goss stated that currently in the bndget there is $10,000 tbr San Diego EDC and $7,500 for South County EDC. Councilmember Salas stated that her view was that there is a lot of duplication of effort. When you look at what the City of San Diego is getting tbr $697,000 as opposed to our $10,000, she did not feel they have the motivation to provide the City of Chula Vista with service. Their loyalty is going to be to the City of San Diego. If we are going to devote any resources, it should be more to the South County and less to the San Diego EDC. Councilmember Padilia asked if the activity summary was accurate in its reflection that the South County EDC has been successful with business retention, expansion, and business attraction lbr both the County and Chula Vista. Mr. Goss stated that this is what has been indicated by Community Development staff. Action: Staff to come back to verity this item. No. Department 10 Community Develop 11 Community Develop 12 Cormnunity Develop 13 Administration/Library 14 Engineering 15 Parks and Recreation 16 Engineering 17 Engineering 18 Parks and Recreation Subject Supplemental Intbrmation tbr BECA Budget Workforce and Employers Regional Center RDA Projected Fund Balances Draft "Vision Statement" on Telecenter Merger into Library Department Report on Deferred Maintenance of City Infrastructure and Facilities Parks lntbrmation Regarding Deferred Maintenance Response to City Council Request Regarding Street Sweeping Additional Budget Intbrmation for Public Works Department's Enterprise Funds Middle School Program Proposals lbr FY 97/98 Action Informational Informational Informational Informational MSUC (Rindone/Horton) to approve Intbrmational MSUC (Rindone/Horton) to approve the additional $900 per year Informational Item put on the Wish List Minutes June 4, 1997 Page 6 Discussion on No. 18: Councilmember Rindone asked what if we had a ibur day a week program, Monday through Thursday, for four middle schools and then partnered with the School District. Councilmember Moot stated that he had a philosophical problem with the City taking over the schools' responsibilities to take care of the children during extended hours. Most school systems are going to the opposite approach by extending their school hours. Mayor Horton stated that she did not disagree, but she did not/~el we shoold sacrifice oor children while we wait fbr the teachers and board members work all of this out. We could make this a one-year program starting with the bare minimum at fbur middle schools and try to work with the School District to see if they could fund this because it is something which they should be taking care of. Wish List MSUC (Rindone/Horton) to approve the "Wish List" with the Alternative Funding Sources as follows: Code Enforcement Program, $40,000; Therapeutics Program, $25,000; Reinstatement of Maintenance Worker, $32,421; Street Sweeping E Street and H Street, $900; and Afterschool Middle School Program, $7,000. After further discussion, Council concurred that tbr purposes of presenting a tentative budget, the tollowing should be included: Administrative Secretary for Parks and Recreation; Option A for the Afterschool Middle School Program (which would actually be 2 days a week at 3 schools because Council had previously approved the pilot program at one school); Juvenile Diversion Counseling: Additional HVAC hours; and Additional hours at South Chula Vista Library. ORAL COMMUNICATIONS There were none. OTHER BUSINESS CITY MANAGER'S REPORT(S) - none. 4. MAYOR'S REPORT(S) - none. 5. COUNCIL COMMENTS - none. The meeting adjourned at 7:50 p.m. ADJOURNMENT Respectt~ally submitted, ~Authelet, CMC/AAE City Clerk