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HomeMy WebLinkAboutcc min 1999/01/19 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Tuesday, January 19, 1999 6:00 P.M. CALL TO ORDER A Regular Meeting of the City Council of the City of Chula Vista was called to order at 6:04 p.m. in the Council Chambers located in the Public Services Building, 276 Fourth Avenue, Chula Vista, California. 1. ROLL CALL: PRESENT: Councilmembers Davis, Moot, Padilla, Salas, and Mayor Horton ABSENT: None ALSO PRESENT: City Manager Rowlands, City Attorney Kaheny, City Clerk Bigelow 2. PLEDGE OF ALLEGIANCE TO THE FLAG, MOMENT OF SILENCE 3. APPROVAL OF MINUTES: November 24, 1998. ACTION: Councilmember Moot moved to approve the minutes of November 24, 1998. Mayor Horton seconded the motion, and it carried 3-0-2, with Councilmembers Davis and Padilla abstaining since they were not present at the November 241h meeting. 4. SPECIAL ORDERS OF THE DAY There were none submitted. CONSENT CALENDAR (Items 5 through 18) Mayor Horton asked that Item #8 be removed from the Consent Calendar for separate consideration. Councilmember Salas asked that Item #18 also be considered separately. 5. WRITTEN COMMUNICATIONS: A. Letter from the City Attorney stating that to the best of his knowledge from observance of actions taken in Closed Session on January 12, 1999, that there were no actions taken which are required under the Brown Act to be reported. Staff recommendation: The letter be received and filed. 6.A. RESOLUTION 19334, AMENDING THE FISCAL YEAR 1998/99 BUDGET AND APPROPRIATING $290,205 TO THE LIBRARY AND RECREATION DEPARTMENT BUDGET FOR RELATED EXPENSES BASED ON UNANTICIPATED REVENUE FROM RECREATION FEES AND THE UNAPPROPRIATED FUND BALANCE IN THE RECREATION TRUST FUND (4/5th's vote required) B. ORDINANCE 2771, REPEALING CHAPTER 3.22 OF THE MUNICIPAL CODE AUTHORIZING THE RECREATION TRUST FUND (first reading) CONSENT CALENDAR (Continued) In June 1998, the City Manager advised Council, during budget consideration, that the Recreation Trust Fund utilized by the Library and Recreation Department would be dissolved and all appropriate expenditures and revenue would be converted to the Library and Recreation Department General Fund budget. Any residual balance in the Trust Fund would be transferred to the General Fund. Staffrecommendation: Council adopt the resolution and place the ordinance on first reading. (Library and Recreation Director) RESOLUTION 19335, ACCEPTING AN EXTENSION OF THE CRITICAL HOURS GRANT FROM THE SOUTH BAY YMCA AND THE COUNTY OF SAN DIEGO, DEPARTMENT OF HEALTH SERVICES, FOR FISCAL YEAR 1998/99, FOR DROP-IN RECREATIONAL ACTIVITIES AT FOUR SWEETWATER UNION HIGH SCHOOL DISTRICT MIDDLE SCHOOL SITES; AMENDING THE FISCAL YEAR 1998/99 BUDGET AND APPROPRIATING $13,000 TO THE LIBRARY AND RECREATION DEPARTMENT BUDGET FROM UNANTICIPATED GRANT REVENUE FOR RELATED EXPENSES; AND APPROVING THE ADDITION OF 0.42 FULL TIME EQUIVALENT (FTE) RECREATION LEADER AND 0.14 FTE RECREATION SPECIALIST HOURLY POSITIONS TO SUPPORT THE PROGRAM (4/5th's vote required) The YMCA Office of Education and Prevention Services has notified the City that the County of San Diego Health and Human Services Agency extended its agreement with the YMCA for the provision of "Critical Hours" after-school programming. The County has provided $50,000 for programs in Chula Vista for fiscal year 1998/99, and the YMCA has subsequently extended the agreement with the City for continued provision of programs and services at a level of $13,000. Staff recommendation: Council adopt the resolution. (Library and Recreation Director) RESOLUTION 19331, ACCEPTING BIDS, AWARDING CONTRACT FOR "SWEETWATER RIVER DRAINAGE CHANNEL SILT REMOVAL IN THE COUNTY OF SAN DIEGO AND THE CITY OF CHULA VISTA (DR-132)" (Continued from the meeting of January 12, 1999) Sealed informal bids were received December 4, 1998. The work to be done consists of removal and disposal of silt within the channel in order for the channel to drain. Staff recommendation: Council adopt the resolution. (Director of Public Works) 10 RESOLUTION 19337, APPROV1NG THE SUBMITTAL OF $298,500 GRANT APPLICATION TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD FOR A REGIONAL HOUSEHOLD HAZARDOUS WASTE DISPOSAL AND EDUCATION PROGRAM, AND AUTHORIZING THE CITY MANAGER TO SUBMIT THE GRANT APPLICATION The City has administered the South Bay Regional Used Oil grant for Chula Vista, Coronado, Imperial Beach, and National City for the past four years. This grant application would allow our jurisdictions to expand that agreement to include the public education and collection of all household toxic waste. The regional approach to hazardous waste, reduction, recycling, disposal and public education represent a cost effective approach to providing a very expensive service and a logical approach to protecting the common water shed our cities share. Staff recommendation: Council adopt the resolution. (Conservation Coordinator) Page 2 01/19/99 CONSENT CALENDAR (Continued) 11. RESOLUTION 19338, AMENDING THE FISCAL YEAR 1998/99 BUDGET FOR HUMAN RESOURCES TO INCLUDE FUNDS FOR CONSULTING SERVICES FOR MANAGEMENT DEVELOPMENT AND APPROPRIATING FUNDS THEREFOR FROM THE UNAPPROPRIATED BALANCE OF THE GENERAL FUND (4/5's vote required) In September of 1998, Council approved creation of a Training Division within the Human Resources Department. One of the first projects undertaken was integration of the Covey leadership principles in management training. To date, all Executive Managers and some Senior and Mid-Managers have completed the intensive training course. While this training provides an excellent base on which to build a management team, more individual focus is needed. Staffrecommendation: Counciladopttheresolution. (Director ofHuman Resources) 12. RESOLUTION 19339, APPROVING SPECIAL SALARY ADJUSTMENTS FOR CERTAIN CLASSIFICATIONS IN THE CONFIDENTIAL UNIT Appropriate internal relationships between classifications within a job series is the base upon which a sound classification plan is developed. In the case of the secretarial series, compaction has resulted in inequities that should be addressed if the integrity of the series is to be maintained. Staff recommendation: Council adopt the resolution. (Director of Human Resources) 13. RESOLUTION 19340, APPROVING AN INTERIM DESILTATION AND GRADING AGREEMENT (POGGI CANYON) WITH OTAY PROJECT, LLC AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT On November 19, 1996, by Resolution Number 18398, the City approved the Tentative Map for Tract Number 96-04 for Village One and a portion of Village Five of the Otay Ranch Project SPA One. Tentative Map conditions require that, prior to issuance of a grading permit for any land within the Poggi Canyon Basin the developer shall comply with certain conditions concerning the proposed grading and removal of any siltation within the Poggi Canyon Basin. The Otay Ranch Company is currently processing grading plans for land located within the Poggi Canyon basin and issuance of the grading permit is anticipated shortly. Staff recommendation: This item be continued to the meeting of January 26, 1999. (Director of Public Works) 14.A. RESOLUTION 19341, APPROV1NG A FINAL MAP OF TRACT NUMBER 90-07, SUNBOW II, PHASE 1B, UNITS 3, 4 AND 16, ACCEPTING ON BEHALF OF THE CITY PUBLIC STREETS AND EASEMENTS GRANTED ON SAID MAP WITHIN SAID SUBDIVISION, ACCEPTING ON BEHALF OF THE CITY ALL OPEN SPACE LOTS GRANTED ON SAID MAP WITHIN SAID SUBDIVISION, AND APPROVING THE SUBDIVISION IMPROVEMENT AGREEMENT FOR THE COMPLETION OF IMPROVEMENTS REQUIRED BY SAID SUBDIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT Page 3 01/19/99 CONSENT CALENDAR (Continued) RESOLUTION 19342, APPROVING SUPPLEMENTAL SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 90-07, SUNBOW II, UNITES 3, 4 AND 16 AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT On May 23, 1990, Council conditionally approved the Tentative Subdivision Map for Tract 90-07, Sunbow II. On that Tentative Map, unit boundaries were delineated. On July 20, 1993, Council affirmed a Planning Commission resolution to approve a one-year Tentative Subdivision Map extension, which included revised conditions and new conditions accepted by the developer. Staff recommendation: Council adopt the resolutions. (Director of Public Works) 15. RESOLUTION 19343, APPROPRIATING SCOOT FUNDS FOR CROSS-GUTTER INSTALLATION AT SOUTHWESTERN COLLEGE DRIVEWAYS IN THE CITY (CIP PROJECT NUMBER STL-249; 4/5th's vote required) The two main entrances to Southwestern College at the intersections of Elmhurst Street/Otay Lakes Road and Gotham Street/Otay Lakes Road provide City transit access to and from the school. The existing concrete aprons within the public right-of-way at these locations are severely deteriorated and broken and in need of replacement. The replacement work consists of the sawcutting, removal and replacement of the aprons with nine inches of reinforced concrete on six inch Class II Aggregate Base on compacted native subgrade. Staff recommendation: Council adopt the resolution awarding the contract to Lee P. Shellberg, d.b.a. New Century Construction of San Diego, California. (Director of Public Works) 16. RESOLUTION 19344, ACCEPTING BIDS RECEIVED AND AUTHORIZING THE MCMILLIN COMPANiES TO CONSTRUCT LA MEDIA ROAD BETWEEN TELEGRAPH CANYON ROAD AND PALOMAR STREET AND RECEIVE CREDIT OR REIMBURSEMENT AGAINST TRANSPORTATION DEVELOPMENT IMPACT FEES The City Engineer received a letter dated December 8, 1998, from McMillin Land Development requesting authorization and credit for construction of roadway facilities identified in the City's Trafisportation Development Impact Fee Capital Improvement Projects list. The improvement plans have been submitted and approved by the City Engineer as of August 26, 1998. Staff recommendation: Council adopt the resolution. (Director of Public Works) 17. RESOLUTION 19345, APPROVING AGREEMENT WITH OTAY WATER DISTRICT REGARDING COST SHARING FOR A PAVING PROJECT ON OTAY LAKES ROAD AND APPROPRIATING FUNDS THEREFOR (4/5th's vote required) The Otay Water District is proposing to install a 16 inch diameter recycled water main along Otay Lakes Road from EastLake Parkway to Medical Center Drive on or before March, 1999. The easterly 1,900 linear feet of the project will be located on a portion of Otay Lakes Road that needs maintenance and is targeted for a 1 1/2 inch thick asphalt concrete overlay in fiscal year 1999/2000. Staff recommends approval of the resolution. (Director of Public Works) Page 4 01/19/99 CONSENT CALENDAR (Continued) ACTION: Mayor Horton offered the Consent Calendar, headings read, texts waived, with the exception of Items #8 and #18, which were pulled for separate consideration, and noting that Item #13 was being continued to January 26, 1999. The motion carried 5- 0, with the exception of Item #16, which carried 4-0-1, with Councilmember Moot abstaining. RESOLUTION 19336, AMENDING THE FISCAL YEAR 1998/99 BUDGET, TRANSFERRING $117,028 FROM SUPPLIES AND SERVICES TO EMPLOYEE SERVICES; AND APPROVING AN ADDITIONAL 3.00 FTE SCHOOL SITE COORDINATOR POSITIONS (UNCLASSIFIED, PRO-RATED BENEFITTED), AND 6.70 FTE YOUTH LEADER POSITIONS (HOURLY WAGES) FOR THE "STRETCH" PROGRAM On October 20, 1998, Council approved a Memorandum of Understanding (MOU) with the Chula Vista Elementary School District regarding expanded after-school programming for children. The MOU, and its proposed budget, pooled City and District funds and adopted the acronym "STRETCH" - Safe Time for Recreation, Enrichment, and Tutoring for Children. The intent of this report is to request approval for the addition of personnel to the program, for which funds have already been appropriated and budgeted Staff recommendation: Council adopt the resolution. (Library and Recreation Director) Mayor Horton asked the schedule for implementation of the program and if the City would oversee persons employed for the program. Meg Schofield, Literacy Coordinator, responded that six pilot sites are scheduled to begin at the end of February and that the City would oversee the employees. Periodic program status reports will be presented to the Council. ACTION: Mayor Horton offered Resolution No. 19336, heading read, text waived. The motion carried 5-0. 18. RESOLUTION 19346, APPROVING AN AGREEMENT WITH MCGILL, MARTIN, SELF, INC. FOR PROFESSIONAL ENGINEERING SERVICES, PROJECT MANAGEMENT, PLANS REVIEW AND FINANCIAL SERVICES FOR THE CONSTRUCTION OF OLYMPIC PARKWAY AND EXTENDING A TEMPORARY EXPERT PROFESSIONAL'S HIRING With a total construction budget close to $100 million, Olympic Parkway is one of the largest transportation infrastructure facilities in the City's history. Olympic Parkway is a six-lane prime arterial with landscape median approximately 8 miles long, extending from 1-805 to the Olympic Training Center. The westerly end of Olympic Parkway from 1-805 to Brandywine Avenue will be constructed by CalTrans along the 1-805 interchange improvements. The easterly end of the roadway from Hunte Parkway to the Olympic Training Center is under construction by EastLake Company. Staff recommendation: Council adopt the resolution. (Director of Public Works) Councilmember Salas stated that there was a wide range of costs proposed by the prospective bidders and that she would like to have seen more detailed information on which to base a decision. Director of Public Works Lippitt and City Engineer Swanson explained the rating process, including the areas on which the bids were rated and the points received by each bidder. ACTION: Councilmember Salas then offered Resolution No. 19346, heading read, text waived. The motion carried 5-0. Page 5 01/19/99 ORAL COMMUNICATIONS There were none. PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES 19 PUBLIC HEARING: CONDITIONAL USE PERMIT PCC-99-11; PROPOSAL TO INSTALL, OPERATE AND MA1NTAIN A 60-FOOT HIGH MONOPOLE, WITHIN A PALM TREE DESIGN, HOUSING 12 PANEL ANTENNAS AND ENCLOSURE FOR 175 SQUARE FOOT EQUIPMENT BUILDING - NEXTEL COMMUNICATIONS RESOLUTION 19347 GRANTING A CONDITIONAL USE PERMIT, PCC-99-11, TO NEXTEL COMMUNICATIONS TO CONSTRUCT AN UNMANNED CELLULAR COMMUNICATIONS FACILITY AT 428 BROADWAY Nextel Communications is requesting permission to construct and operate an unmanned cellular communications facility at 428 Broadway composed of a 175 square foot equipment building, and a 60-foot "monopalm" supporting 12 directional (panel) antennas located in the courtyard within the building near the north property line of the site. A monopalm is a wood pole with the antenna support structure and plastic palm fronds mounted at the top of the pole. Staff recommendation: Council adopt the resolution. (Director ofPlanning and Building) Staff presented slides showing the location and design of the proposed "monopalm" recommended for approval by the Planning Commission. Staff, however, expressed concern about the square base, artificial look and long-term maintenance of the monopalm and suggested that, if the Council chooses to approve the "monopalm" design, specific conditions as enumerated in the staff report be attached to the approval. This being the time and place as advertised, the public hearing was declared open. Mr. Mark Brunette, representing Nextel Communications, explained the proposal to install the cellular communications facility on Broadway. Councilmember Salas stated that she would prefer to see the monopole rather than something artificial. Councilmember Padilla said he preferred to have the pole disguised as a palm tree and asked Mr. Brunette about the long-term maintenance of the artificial tree. Mr. Burnett stated that the artificial tree has only been used for approximately one year, thus, there is no long-term experience yet documented. Councihnember Davis also spoke in support of the "monopalm." ACTION: There being no one else from the audience wishing to speak, Councilmember Moot moved to close the public hearing. Councilmember Salas seconded the motion, and it carried 5-0. ACTION: Councilmember Moot offered Resolution No. 19347, heading read, text waived. The motion carried 3-2, with Councilmembers Davis and Padilla voting no. Page 6 01/19/99 PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES (Continued) 20. PUBLIC HEARING PCM-95-01B - AMENDING THE OTAY RANCH SPA ONE PUBLIC FACILITIES FINANCING PLAN TO EXPEDITE OLYMPIC PARKWAY CONSTRUCTION - This is a proposal of amend the Otay Ranch SPA One Public Facilities Financing Play, changing the implementation threshold for Paseo Ranchero and Olympic Parkway. Staff recommendation: Council continue the public hearing to the meeting of February 16, 1999. (Director of Planning and Building) ACTION: Mayor Horton opened the public hearing and moved to continue the hearing to the meeting of February 16, 1999, as recommended by staff Councilmember Moot seconded the motion, and it carried 5-0. BOARD AND COMMISSION RECOMMENDATIONS There were none. ACTION ITEMS 21. RESOLUTION 19348, APPROVING IN-CONCEPT THE CHANGES RESULTING IN A FUTURE COST INCREASE FOR THE CONSTRUCTION OF FIRE STATION NUMBER 4 AND THE FIRE TRAINING CLASSROOM; APPROV1NG THE SECOND AMENDMENT TO THE CONTRACTUAL AGREEMENT WITH JEFF KATZ ARCHITECTURE FOR ARCHITECTURAL SERVICES ASSOCIATED WITH THE DESIGN AND CONSTRUCTION OF FIRE STATION NUMBER 4 AND THE FIRE TRAINING CLASSROOM; AND APPROPRIATING FUNDS THEREFOR (Continued from the meeting of October 13, 1998; 4/5th's vote required) Council approved CIP Projects PS-120 and PS-127 to provide for the construction of the new Fire Station Number 4 and the Fire Training Classroom at the Fire Training Tower site in the Rancho del Rey development. The firm of Jeff Katz Architecture has been hired to provide the architectural services for the fire station and the training classroom. Subsequent review of the project's initial design by the City's Design Review Committee has necessitated changes to the project which will increase the construction costs and are beyond the scope of the current agreement with the architect. In addition, changes over the past year in the cost of materials and labor, and further refinement of the building design, also contribute to increased project cost estimates. Therefore, it is necessary to conceptually approve the project's revised scope and estimated budget, and amend the Architect's agreement to complete the necessary work. Staff recommendation: Council adopt the resolution. (Fire Chief and Director of Planning and Building) Fire Chief Hardiman presented the new construction cost estimates, and Ms. Pedder-Pease presented the elevations and site plan. ACTION: Following discussion, Mayor Horton offered Resolution No. 19348 for adoption. The motion carried 5-0. Page 7 01/19/99 ACTION ITEMS (Continued) 22.A. RESOLUTION 19280 APPROVING THE AMENDED COUNCIL POLICY NUMBER 505-02 (EARLY LIENING ASSESSMENT PROCEDURE AND ORIGINATION CHARGE POLICY; continued from the meeting of January 5, 1999) RESOLUTION 19281 APPROVING THE FORM OF THE SECOND AMENDED ACQUISITION/FINANCING AGREEMENT FOR ASSESSMENT DISTRICT NUMBER 97-02 (OTAY RANCH, VILLAGE ONE) RESOLUTION 19282 AUTHORIZiNG AND PROVIDING FOR THE ISSUANCE OF LIMITED OBLIGATION IMPROVEMENT BONDS, APPROVING THE FORM OF BOND INDENTURE, BOND PURCHASE CONTRACT AND OTHER DOCUMENTS AND AUTHORIZING CERTAIN ACTIONS IN CONNECTION THEREWITH Assessment District 97-2 (AD 97-2) will provide public funding for the acquisition of public improvements within Otay Ranch Village One. The district was formed under the Municipal Improvement Act of 1913. Current Council Policy Number 505-2 requires that a project be fully completed and accepted by the City prior to acquisition. The amended policy will allow for the acquisition of complete discrete components of a project. Said amended policy is incorporated in the proposed amendment to the Acquisition/Financing Agreement which establishes the procedure for acquiring the improvements from the developer. Staff recommendation: The item be continued indefinitely. (Director of Public Works) ACTION: Mayor Horton moved to continue this item indefinitely, as recommended by staff Councilmember Padilla seconded the motion, and it carried 5-0. OTHER BUSINESS 23. CITY MANAGER'S REPORT(S) A. Scheduling of meetings. City Manager Rowlands stated that the School Task Force Committee meeting scheduled for February I0th was canceled, and no new date has been set. City Manager Rowlands reported that the Council Team Building Session has been rescheduled for June 2"nd through June 4th. 24. MAYOR'S REPORT(S} A, Ratification of appointments to the Performing Arts Task Force - Bonnie Johnston and William Virchis. ACTION: Mayor Horton moved to appoint Bonnie Johnston and William Virchis to the Performing Arts Task Force. Councilmember Salas seconded the motion, and it carried 5-0. Page 8 01/19/99 25. COUNCIL COMMENTS There were none. ADJOURNMENT At 7:35 p.m., Mayor Hotton adjourned the meeting to Closed Session and thence to the Regular Meeting of January 26, 1999. Respectfully submitted, Susan Bigelow, CMC/AAE, City Clerk Page 9 01/19/99