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Home My WebLink About2008/05/20 Item 6 CITY COUNCIL AGENDA STATEMENT ~\f~ (llY OF ~CHULA VISTA 5/20/08, Item~ ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A BUDGET TRAt'\lSFER FROM THE EXISTING SOUTHWESTERN CHULA VISTA STREET IMPROVEMENTS PROJECT (STL-306) TO FIRST A VENUE IMPROVEl'vfENTS BETVVEEN NAPLES STREET AND PALOMAR STREET (STL-303) AS NECESSARY TO COtvIPLETE THE PROJECT, REJECTING THE LOWEST BID AND APPROVING THE SECOND LOWEST BID, AND AWARDING CONTRACT FOR THE "FIRST A VENUE IMPROVEMENTS BETWEEN NAPLES STREET A..l'ID PALOMAR STREET IN THE CITY OF CHULA VISTA, CALIFORNIA (STL-303)" PROJECT DIRECTOR OF ENGn:~E ,G At"l) GENERAL SERVICES .(J'$-" CITY MANAGER 4 U ASSISTANT CITY ~ AGER ~'! 4/5THS VOTE: YES [gj NO D SUBMITTED BY: REVIEWED BY: SUMMARY On April 30, 2008, the Director of Engineering and General Services received sealed bids for the "First Avenue Improvements Between Naples Street and Palomar Street in the City of Chula Vista, California (STL-303)" project. The work to be done consists of the sidewalk improvements and related street work along First Avenue between Naples Street and Palomar Street in the City of Chula Vista. The work also includes all labor, material, equipment, transportation, protection and restoration of existing improvements and traffic control necessary for the project as shown on the drawings. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the National Environmental Policy Act (NEPA) and has determined that the project qualifies for a Categorical Exclusion (subject to 58.5) pursuant to Section 24 of the Code of Federal Regulations 58.35(a), subsection 1 [Acquisition, repair, improvement, reconstruction, or rehabilitation of public facilities & improvements; e.g. curbs, sidewalks, repaving streets] pursuant to Implementation Guidelines established by the U.S. Department of Housing and Urban Development (RUD). Additionally, the Environmental Review Coordinator has also reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical exemption pursuant to Section 15301 (c) [Existing Facilities] of the State CEQA Guidelines. Thus, no nlrther environmental review is necessary. 6-1 5/20/08, Item~ Page 2 of 4 RECOMMENDA nON Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The Southwestern Chula Vista Street Improvements (STL-306) project is an eXlstmg ClF established in FY 04/05 and is programmed for needed street improvements in the Castle Park neighborhood in western Chula Vista; these improvements are funded through a combination of Housing and Urban Development (HUn) CDBG funding and a $9.5 million HUn Section 108 Loan. The resolution proposed for City Council approval would construct full street improvements within First Avenue, between Naples Street and Palomar Street and transfer $1,802,240 in HUn Section Loan 108 funds into the project.. The remaining funds from the Section 108 Loan will be utilized on future projects in the Castle Park neighborhood. The general scope of the First Avenue project involves the excavation and grading, removal and disposal of existing improvements, installation of AC pavement, crushed aggregate base, curb, gutter, sidewalk, driveways, drainage improvements, pedestrian ramps, cold-planing, saw- cutting, street lighting, pavement striping and marking. The work also includes all labor, materials, equipment, transportation, protection of existing improvements and traffic control necessary for the project and other work necessary to complete the project. On April 30, 2008, Design staff received and opened bids from ten (10) contractors for the construction phase: CONTRACTOR BID AMOUNT 1. Southland Paving, Inc. - Escondido, CA Non-responsive 2. MJC Construction - Bonita, CA $1,158,627.22 3. Portillo Concrete, Inc. - Lemon Grove, CA $1,203,600.00 4. Tri-Group Construction & Development, Inc.- Poway, CA $1,273,580.00 5. L.B. Construction, Inc. - San Diego, CA $1,319,883.50 6 HT A Engineering & Construction, Inc. - Poway, CA $1,362,770.00 7. Palm Engineering Construction Company, Inc. - San Diego, CA $1,403,033.00 8. Koch-Armstrong General Engineering, Inc. - Lakeside, CA $1,431,158.90 9. Hazard Construction Company, Iny. - San Diego, CA $1,469,788.10 10. Heffler Company, Inc. - National City, CA $1,727,832.00 Strict adherence to the contract administration guidelines established by the State of California and by the Federal Community Block Grant programs is required to avoid potential loss of future funding. Upon close examination of the bid documents from all bids received, arid with the advice of the City Attorney's Office, it was determined that Southland Paving, Inc., which was the apparent low-bidder upon bid opening, had not complied with the regulations and guidelines 6-2 5/20/08, Item~ Page 3 of 4 presented in the bid package, because they failed to provide the necessary documents. Thus, Southland Paving, lnc. is declared to be non-responsive and their bid package is disqualified. The low bid by Jimenez lnc., dba MJC Construction, of $1,158,627.22 is $395,542.78 (25%) below the Engineer's estimate of $1,554,170. The Engineer's estimate was based on average prices for similar types of work completed during the last three years. Staffhas reviewed the low bid and recommends awarding a contract in the amount of$I,158,627.22 to MJC Construction. Design staff has verified the references provided by the contractor and has found their work to be satisfactory. MJC Construction has also satisfactorily completed several CIF projects for the City. The Contractor's License No. 754128 is current and active.. Disadvantaged Business Enterprise Goal The bid documents set forth participation requirements per Federal Regulation for meeting the disadvantaged and women-owned business goals. Jose Dorado, Community Development Specialist, has reviewed the bid documents submitted by the three (3) lowest bidders. Staff also reviewed Jimenez lnc's eligibility status with regard to federal procurement programs and the status of the State contractor's licenses. Jimenez lnc.is not listed as excluded from Federal Procurement Programs (list of parties excluded from Federal procurement or non- procurement programs as of February, 2006). Disclosure Statement Attached is a copy of the contractor's Disclosure Statement as Attachment 1. Wage Statement Contractors bidding on this project were required to pay prevailing wages to persons employed by them for work under this project. No special minority or women owned business requirements were necessary as part of the bid documents. However, the "Notice to Contractors" was sent to various trade publications in order to encourage disadvantaged businesses to bid on the project. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property, which is the subject ofthis action. FISCAL IMPACT FUNDS REQUIRED FOR THE PROJECT A. Construction Contract Award Amount $1,158,627.22 (Jimenez Inc. DBA MJC Construction) B. Sweetwater Authority (City Share of Water Facilities Relocation Costs) 107,750.00 C. Contingencies (approximately 10% of construction costs) $115,862.78 D. City Staff Costs (approx. 22% of total project cost) $400,000.00 (Environmental, Design, Survey, Construction Inspection) E. City Oversight (ie: Soils Testing, Admin Cost) $20,000.00 TOTAL FUNDS REQUIRED FOR PROJECT $1,802,240.00 6-3 5/20/08, Item~ Page 4 of 4 FUNDS AVAILABLE FOR THE PROJECT Existing Funds (Section 108 Loan Funds) - STL303 5950,082 Transfer in from STL306 (Section 108 Loan Funds) $852,158 TOTAL FUNDS A V AlLABLE FOR PROJECT $1,802,240.00 There is no direct fiscal impact to the General Fund as the funds for tills project will be provided for by the Section 108 Loan, except for routine normal maintenance of the street facilities and storm water best management practices upon completion of the construction and one-year contractor maintenance period. A TT ACHMENTS 1. Contractor's Disclosure Statement Prepared by: Jeff ivfoneda, Sr. Civil Engineer) Engineering & General Services Dept. M:\General Services\GS Administration\Council Agenda\STL-303 First Avenue Assessment Dist\STL-303 Award A113 FINAL. doc 6-4 A n,;CHMEj\J;" i -- CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters thaI wi.ll require discretionary action by the Council, Pllll1__Jling COI:lII'jssloo a.TJC all OGler official bodies of L:'1e City, a statement of disclosure of certai..r: Q\vnership or financial intereSIs, payments, or campaign contributions for a City ofChula Vista election must be filed. The follovving information must be disclosed: 1, List the names of all persons ha;ing a financial interest in the property that is the subject of the application or the contract, e.g., Qw'Uer, applicant, contractor, subcontractor, material supplier. , rI', U 1f?r2.-. }I n'l ~1e.-z.- 2, If any person' identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a $2000.invesrment in the business (corporation/partnership) entity. "A-urn?- ;J!rn&1e--z.. 3. If any person* identified pursuant to (1) above is a non-profit organization or trust, list the names of any person serving as director of the non~profit organization or as trustee or beneficiary or trustor of the trust N/fJ' 4. Please identifY every person, including any agents, employees, consultants, or independent contractors you have assigned to repr~sent you before the City in this matter. u/11)IG12-- J/I11&1C- 7,./ 5.. Has any person* associated with this contract had any financial dealings \v1th an official** of the City ofChula Vista as it relates to tl:lis,contract within the past 12 months? Yes_ No~ 54 6-5 If Yes, briefly describe the nature of the financial interest the official *' may have in this .contract. 6. Have you made a contribution of more than $15,0 within. the past twelve (12) months to a current member of the Chula Vista City Council? No \(Yes _ If yes, which Council member" 7. Have you provided more than $340 (or an item of equivalent value) to an official" of the Civj of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No Y If Yes, which official*' and what was the nature of item provided? Date: .L)-i3C5-tJ S ~,~~ io tu~e.of Contractor/Applicant rAVI E1U ',fft.y7e/C'Z-- Print or type name of Contractor/Applicant * Person is defmed as: any individual, firm, co-partnership: joint venture, association, social club, fraternal organization, corporation, estate, trust1 receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combi.ilation acting. as a unit. .. Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, rv[ember of a board, commission, or committee of the Gty, employee, or staff members. 55 6-6 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A BUDGET TRANSFER FROM THE EXISTING SOUTHWESTERN' CHULA VISTA STREET IMPROVEMENTS PROJECT (STL-306) TO FIRST AVENUE IMPROVEMENTS BETWEEN NAPLES STREET A..1'\fD PALOMAR STREET (STL-303) AS NECESSARY TO COMPLETE THE PROJECT, REJECTING THE LOWEST BID AND APPROVING THE SECOND LO\VEST BID, Ai'\fD A WARDING THE CONTRACT FOR THE "FIRST A VENUE IMPROVEMENTS BETWEEN NAPLES STREET Ai'\fD PALONIAR STREET IN THE CITY OF CHULA VISTA, .CALIFOR..NLA. (STL-303)" PROJECT WHEREAS, the project consists of the sidewalk improvements and related street work along First A venue between Naples Street and Palomar Street in the City of Chuia Vista; and WHEREAS, the work also includes all labor, material, equipment, transportation, protection and restoration of existing improvements and traffic control necessary for the project as shown on the drawings; and WHEREAS, City staff has prepared plans and specifications for the "First Avenue Improvements Between Naples Street and Palomar Street in the City of Chula Vista, California (STL-303)" project; and WHEREAS, on April 30, 2008, design staff received and opened bids from ten (10) contractors for the construction phase: CONTR~CTOR BID AMOUNT 1. Southland Paving, Inc. - Escondido, CA Non"responsive 2. MJC Construction - Bonita, CA $1,158,627.22 3. Portillo Concrete, Inc. - Lemon Grove, CA $1,203,60000 4. Tri-Group Construction & Development, lnc.- Poway, CA $1,273,580.00 5. L.B. Construction, lnc. - San Diego, CA $1,319,883.50 6. HT A Engineering & Construction, Inc. - Poway, CA $1,362,770.00 7. Palm Engineering Construction Company, Inc. - San Diego, CA $1,403,033.00 8. Koch-Armstrong General Engineering, Inc. - Lakeside, CA $1,431,158.90 9. Hazard Construction Company, Inc. - San Diego, CA $1,469,788.10 10. Heffler Company, lnc. - National City, CA $1,727,832.00 6-7 WHEREAS, Southland Paving, Inc., which was the apparent low-bidder upon bid opening, had not complied with the regulations and guidelines presented in the bid package and is declared to be non-responsive and their bid package is disqualified; and WHEREAS, the low bid by Jimenez Inc., dba MJC Construction, of $1,158,627.22 is $395,542.78 (25%) below the Engineer's estimate of $1,554, 170; and WHEREAS, Staff has reviewed the low bid and recommends awarding a contract in the amount 01'$1,158,627.22 to MJC Construction; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista accept bids and award the contract for the "First Avenue Improvements Between Naples Street and Palomar Street in the City of Chula Vista, California (STL-303)" project to MJC Construction, in the amount of $1,158,627.22 and authorize the expenditure of all available contingencies as necessary to complete the project. Presented by Approved as to form by Jack Griffin Director of Engineering and General Services ~ " /, /:L >...0<'/,- /"~ Ann Moore City Attorney /0 _-I A/(~ j'y,.____ U K:\ENGlNEER\RESOS\RESOS2-4\05-20-08I.Reso STL.303 AwardREV.doc 6-8