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Home My WebLink About2008/05/13 Agenda Packet I declare under penalty of perjury that I am employed by the City of Chula Vista in the OHice of the City Clerk and that I posted this document on the bulletin board according to Brown Act requirements. , , I J ~ ~ f/.. . .~- ~ '/ r-;fl/lF. - _ d ~/-1.-~ Signed ~~~~ ~- -"'t.- CllY OF CHULA VISTA /lJeluk/ Cheryl Cox. Mayor Rudy Ramirez, Councilmember David R. Garcia, City Manager John McCann, Councilmember Ann Moore, City Attorney Jerry R. Rindone, Councilmember Donna Norris, Interim City Clerk Steve Castaneda, Council member May 13,2008 6:00 P.M. Council Chambers City Hall 276 Fourth Avenue CALL TO ORDER ROLL CALL: Councilmembers Castaneda, McCann, Ramirez, Rindone, and Mayor Cox PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE SPECIAL ORDERS OF THE DAY . PRESENTATION BY MAYOR COX OF A PROCLAMATION TO KIMBERLY WEINSTEIN, PROJECT MANAGER FOR THE BIKE TO WORK DAY, SANDAG, PROCLAIMING FRIDAY, MAY 16,2008 AS BIKE TO WORK DAY IN THE CITY OF CHULA VISTA . PRESENTATION BY MAYOR COX OF A PROCLAMATION TO CHARLES GAILBAND (NATURE CENTER CURATOR OF BIRDS), ANDY YUEN (U.S. FISH AND WILDLIFE SERVICE PROJECT LEADER), JOYCE REMP (NATURE CENTER CURATOR OF REPTILES), AND MIKE MACE (SAN DIEGO ZOO AND WILD ANIMAL PARK CURATOR OF BIRDS), PROCLAIMING FRIDAY, MAY 16,2008 AS ENDANGERED SPECIES DAY . PRESENTATION BY MAYOR COX OF A PROCLAMATION TO DAVE BYERS, PUBLIC WORKS DIRECTOR, PROCLAIMING THE WEEK OF MAY 18 THROUGH 24,2008 AS NATIONAL PUBLIC WORKS WEEK . PRESENTATION BY MAYOR COX OF A PROCLAMATION TO PAMELA THORSCH, EXECUTIVE DIRECTOR, REBUILDING TOGETHER SAN DIEGO, COMMENDING THEM FOR THEIR EXEMPLARY SERVICES Page I - Council Agenda http://y.,,W\V .ch ulavistaca. gov May 13, 2008 CONSENT CALENDAR (Items 1 through 7) The Council will enact the Consent Calendar staff recommendations by one motion, without discussion, unless a Councilmember, a member of the public, or staff requests that an item be removed for discussion. If you wish to speak on one of these items, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting Items pulled from the Consent Calendar will be discussed immediately following the Consent Calendar. 1. APPROVAL OF MINlJTES of the Regular Meeting of April I, 2008 and the Adjourned Regular Meeting of April 3, 2008. Staff recommendation: Council approve the minutes. 2. WRITTEN COMMUNICATIONS Letter of resignation from Angel Rosario, Safety Commission Staff recommendation: Council accept the resignation and direct the City Clerk to post the vacancy in accordance with Maddy Act requirements. 3. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE FIRST AMENDMENT TO THE AGREEMENT WITH THE CHULA VISTA CHAMBER OF COMMERCE TO INCREASE THE CONTRACT AMOUNT BY $6,000 FOR FISCAL YEAR 2007/2008 TO BE CONSISTENT WITH THE ADOPTED CITY BUDGET AND AUTHORIZING THE MAYOR TO EXECUTE THE FIRST AMENDMENT TO THE AGREEMENT The City Council previously approved a contract with the Chula Vista Chamber of Commerce to provide visitor information services for Fiscal Year 2007/2008. That agreement contained an inaccuracy that resulted in the contract amount being $6,000 less than was previously approved in the City's budget. Adoption of the resolution will amend the contract to be consistent with the City's previously adopted budget. (Economic Development Officer) Staff recommendation: Council adopt the resolution. 4. INVESTMENT REPORT FOR THE QUARTER ENDED MARCH 31, 2008 The quarterly investment report provides information on various cash balances, investment transactions and the status of the pooled investment portfolio in accordance with the Government Code Section 53646 and the Council Investment Policy adopted on February 12,2008. (Finance Director) Staff recommendation: Council accept the report. Page 2 - Council Agenda http://www . ch ulavistaca. gOY May 13, 2008 5. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING GROUNDS MAINTENANCE SERVICES FROM GREENSCAPE INC. IN ACCORDANCE WITH TERMS AND CONDITIONS OF THE CITY OF CHULA VISTA BID 0-07/08 FOR A ONE-YEAR PERIOD BEGINNING JULY 1, 2008 THROUGH JUNE 30, 2009, WITH FIVE ONE-YEAR OPTIONS TO EXTEND BY MUTUAL CONSENT THROUGH JUNE 30, 2014 The Request for Proposal was advertised in The Star-News and posted electronically on Planet Bids. Six contractors submitted bids including one local supplier. Adoption of the resolution will authorize Greenscape to fulfill the City's grounds maintenance service. (Public Works Director) Staff recommendation: Council adopt the resolution. 6. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE PERFORMING Ac"lD VISUAL ARTS TASK FORCE SELECTION OF THE FISCAL YEAR 2008/2009 PERFORMING AND VISUAL ARTS GRANT RECIPIENTS AND MONETARY GRANT AWARDS TOTALING $35,000 In 1997, the City Council approved a Sublease with Live Nation, Inc. (formerly Universal Concerts) that established a process whereby a portion of ticket sales proceeds at the Cricket Wireless Amphitheater would be paid to the City and utilized for a Performing and Visual Arts Fund. The Fund is to be used for arts grants to the Chula Vista community for the purpose of promoting and stimulating the growth of performing and cultural arts within Chula Vista. This year the library received $34,630. Adoption of the resolution approves the recommendations of the Performing and Visual Arts Task Force, which were also endorsed by the Cultural Arts Commission. (Library Director) Staffrecommendation: Council adopt the resolution. 7. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE TWO-PARTY AGREEMENT BETWEEN B-ADAIR CONSULTING & ADMINISTRATIVE SERVICES AND THE CITY OF CHULA VISTA TO ADMINISTER THE COMMUNITY HOUSING IMPROVEMENT PROGRAM; AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE AMENDMENT AND THREE ONE- YEAR OPTIONS TO EXTEND THE AGREEMENT As part of a commitment to improve the quality of life and longevity of low-income owner-occupied households, the City has funded the Community Housing Improvement Program (CHIP) to provide low-interest and deferred loans for health and safety-related repairs. In 2006, the City of Chula Vista solicited proposals for the management of the program through a request for proposal process and as a result, in August 2006, entered into a two-party agreement with B-Adair Consulting & Administrative Services. Adoption of the resolution amends the agreement, increasing the "Authorization Limit" to $81,250 through June 2009, and authorizes the purchasing agent to execute three (3) additional one-year options to extend, for a maximum of $30,000 each. (Redevelopment and Housing Assistant Director) Staff recommendation: Council adopt the resolution. ITEMS REMOVED FROM THE CONSENT CALENDAR Page 3 - Council Agenda htto: lv.,'\v\v.chulavistaca,gov May 13, 2008 PUBLIC COMMENTS Persons speaking during Public Comments may address the Council on any subject matter within the Council's jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Council from discussing or taking action on any issue not included on the agenda, but, if appropriate, the Council may schedule the topic for future discussion or refer the matter to staff Comments are limited to three minutes. OTHER BUSINESS 8. CITY MANAGER'S REPORTS 9. MAYOR'S REPORTS A. Ratification of appointment of Anthony San Nicolas to the Commission on Aging. B. Ratification of the appointment of Mikki Zbikowski to the Commission on Aging. 10. COUNCIL COMMENTS CLOSED SESSION Announcements of actions taken in Closed Session shall be made available by noon on Wednesday following the Council Meeting at the City Attorney's office in accordance with the Ralph M Brown Act (Government Code 549577). II. A. CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) Doss. Angela v. City ofChula Vista, San Diego Superior Court, Case No. GIS28616 Vicki J. Holmes. et al. v. Kenneth Fowler. et al. San Diego Superior Court Case No. GISI8444 Jill Ortega v. City ofChula Vista, San Diego Superior court Case No. GIS27572 B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 Property: Assessor No. 6440801000 Negotiating Parties: Rob Cameron, Jim Sandoval, Ann Moore Under Negotiation: Price and Terms ADJOURNMENT to the Regular Meeting of May 20, 2008 at 6:00 p.m. in the Council Chambers. In compliance with the AMERJCANS WITH DISABILITIES ACT The City of Chula Vista requests individuals who require special accommodations to access, attend, and/or participate in a City meeting, activity, or service, contact the City Clerk's Office at (619) 691-5041 or Telecommunications Devices for the Deaf (TDD) at (619) 585-5655 at least forty-eight hours in advance for meetings and five days for scheduled services and activities. California Relay Service is also available for the hearing impaired. Page 4 - Council Agenda http:,//v..'w\-v.chulavistaca.goy May 13, 2008 DRAFT MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA April I , 2008 4:00 P.M. A regular meeting of the City Council of the City ofChula Vista was called to order at 4:03 p.m. in the Council Chambers, located in City Hall, 276 Fourth Avenue, Chula Vista, California. ROLL CALL: PRESENT: Councilmembers: Castaneda, McCann, Ramirez, Rindone, and Mayor Cox ABSENT: Councilmembers: None ALSO PRESENT: City Manager Garcia, City Attorney Moore, Interim City Clerk Norris, and Deputy City Clerk Bennett PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE Mayor Cox announced that Closed Session would be taken out of order and discussed after Special Orders of the Day, followed by Item 10, to be heard at a time certain of 6:00 p.m. SPECIAL ORDERS OF THE DAY · INTRODUCTION BY POLICE CHIEF EMERSON OF EMPLOYEE OF THE MONTH, CLAUDIA BRAVO, POLICE RECORDS SPECIALIST Police Chief Emerson introduced Employee of the Month, Claudia Bravo. Mayor Cox read the proclamation and Deputy Mayor Rindone presented it to Claudia. · PRESENTATION OF TROPHIES TO CHULA VISTA PUBLIC LIBRARY'S "BATTLE OF THE BOOKS" SCHOOL WINNERS: CIVIC BRANCH, HALECREST; EASTLAKE BRANCH, THURGOOD MARSHALL; AND SOUTH BRANCH, VALLE LINDO Interim Library Director Browder introduced Children's Services Manager, Debbie Taylor, who talked about the "Battle of the Books" program. Staff then presented trophies to students representing Valle Lindo, Halecrest, and Thurgood Marshall Schools, and the Councilmembers congratulated and presented each student with a token for their achievements. · PRESENTATION BY THE HEALTHY EATING, ACTIVE COMMUNITIES (HEAC) INITIATIVE OF THE CALIFORNIA ENDOWMENT ON PROGRESS TO DATE, NEAR TERM GOALS AND SUST AINABILITY Mayor Cox announced that this item would be presented at the Council Meeting of April 8, 2008. Page! - Council Agenda http://www .chulavistaca. ~ov ! dL ! iv" ! April!, 2008 DRAFT SPECIAL ORDERS OF THE DAY (Continued) . PRESENTATION BY JACK MILLER, CHULA VISTA REPRESENTATIVE ON THE SAN DIEGO COUNTY REGIONAL AIRPORT AUTHORITY BOARD Jack Miller, South Bay representative for the San Diego County Regional Authority, presented an update on the San Diego Airport Authority Master Plan that included air route service and passenger growth, stakeholder collaboration, terminal development plan, and long-term vision plan. Deputy Mayor Rindone suggested that Mr. Miller return in a couple of months to provide the Council with a full presentation on the Airport Master Plan that would include examination of the viability of direct linkage from the City to the airport by mass transit, particularly light rail. With respect to Item 10, at the request of Mayor Cox, Councilmembers Castaneda and McCann presented the Climate Change Working group members with certificates. At 4:40 p.m., Mayor Cox recessed the Council Meeting and convened in Closed Session, with all members present. The Council reconvened in Open Session at 5:29 p.m., with all members present. CONSENT CALENDAR (Items 1 through 7) Mayor Cox confumed with Councilmember Castaneda that he would be abstaining from voting on Item 5B, and with Councilmember Ramirez that he would be abstaining from voting on Item 5C. Item 4 was removed from the Consent Calendar for discussion by Councilmember McCann. Item 6 was removed from the Consent Calendar for discussion by Councilmember Ramirez. 1. APPROVAL OF MINUTES of the Regular Meeting of February 26, 2008 and the Adjourned Regular Meeting of February 26, 2008. Staff recommendation: Council approve the minutes. 2. WRITTEN COMMUNICATIONS A. Memorandum from Deputy Mayor Rindone requesting an excused absence from the City Council Meeting of March 11, 2008. Staff recommendation: Council excuse the absence. B. Letter of resignation from Ann Tucker, member of the Commission on Aging. Staff recommendation: Council accept the resignation and direct the City Clerk to post the vacancy in accordance with Maddy Act requirements. Page 2 - Council Minutes April I , 2008 1,1 '? ir-~ DRAFT CONSENT CALENDAR (Continued) 3. ORDINANCE NO. 3111, ORDINANCE OF THE CITY OF CHULA VISTA ADDING CHAPTER 2.25 TO THE CHULA VISTA MUNICIPAL CODE PERTAINING TO GENERAL RULES GOVERNING THE CITY'S BOARDS AND COMMISSIONS (SECOND READING AND ADOPTION) This ordinance corrects a number of redundancies and inconsistencies in the rules governing the City's boards and commissions. Adoption of the ordinance is the first action needed to consolidate and clarify the general operating procedures for the City's boards and commissions. This ordinance was introduced on March 18, 2008. At that time, the Council requested amendments. Those amendments have been incorporated for adoption of the ordinance. (Interim City Clerk, Senior Assistant City Attorney) Staff recommendation: Council adopt the ordinance. 4. Item 4 was removed from the Consent Calendar. 5. Item 5 was removed from the Consent Calendar. 6. Item 6 was removed from the Consent Calendar. 7. RESOLUTION NO. 2008-086, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA TRANSFERRING UNCLAIMED MONIES IN THE AMOUNT OF $19,707 FROM THE CASH BOND DEPOSIT FUND TO THE GENERAL FUND The City currently has unclaimed monies in the Cash Bond Deposit Fund. The money was deposited by the Police Department in accordance with Government Code Article 3, Section 50050 provisions, which state that money that remains unclaimed for three years may become the property of the City after certain advertising requirements are met. The amount of$19,707 is now eligible for transfer to the General Fund. (Police Chief) Staff recommendation: Council adopt the resolution. ACTION: Deputy Mayor Rindone moved to approve the balance of the Consent Calendar (Items 1, 2, 3, and 7), headings read, text waived. Councilmember McCann seconded the motion and it carried 5-0. ITEMS REMOVED FROM CONSENT CALENDAR Item 5 was taken out of order and considered prior to Item 4. 4. RESOLUTION NO. 2008-081, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA TO RESCIND COUNCIL POLICY NO. 102-04 AND ADOPT A POLICY ESTABLISHING AN ADMINISTRATIVE PROCESS FOR BLOCK PARTIES AND SPECIAL EVENTS, ESTABLISHING CRITERIA TO ENSURE APPROVAL FOR EVENTS AND ESTABLISHING A FEE STRUCTURE FOR ADMINISTRATION OF THE PROGRAM Page 3 - Council Minutes April I , 2008 IA-3 DRAFT ITEMS REMOVED FROM THE CONSENT CALENDAR (Continued) The Council previously approved a policy establishing an administrative process to seek permission to hold residential block parties subject to certain limitations and City Manager approval (Council Policy No. 102-04 - Block Parties). The Office of Communications, under the auspices of the City Manager, has been administering the Block Party program for the past five years. The City Manager, through the Office of Communications, has also informally been approving special events under the guidelines of Council Policy No. 102-04. Adoption of the resolution rescinds Council Policy No. 102-04 and adopts a new policy that addresses block parties, special events and establishes a permit process, which authorizes issuing a permit, subject to certain preconditions being met. (Communications Director) Staff recommendation: Council adopt the resolution. Communications Specialist Kingston noted for the record a typographical error in the proposed Council Policy, stating that it takes 45 days to process a permit, not 50. Councilmember McCann suggested separate policies for events such as neighborhood block parties and larger special event programs. Deputy Mayor Rindone suggested bifurcating policies for neighborhood block parties and special events. He stated that neighborhood social events should be encouraged, and he suggested that staff not recommend fees for small block parties. Councilmember Ramirez echoed the comments by Deputy Mayor Rindone, and suggested a more user-friendly policy. Councilmember Castaneda asked staff how the City would be protected from liability with respect to block parties. Senior Assistant City Attorney Marshall responded that individuals were requested to sign a liability waiver. Councilmember Castaneda suggested staff research the matter to ensure that the City is covered by liability insurance. ACTION: Mayor Cox moved to approve staff's recommendation and offered Resolution No. 2008-081, heading read, text waived, with the understanding by staff, that when the fee schedule is brought forward to the Council, that there be different permit fees for special events and block parties. Councilmember Ramirez seconded the motion and it carried 4-1, with Councilmember McCann voting no. 5. A. RESOLUTION NO. 2008-082, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING $69,380 IN LOAN FUNDS FROM THE CALIFORNIA ENERGY COMMISSION TO RETROFIT THE LOMA VERDE RECREATION CENTER AND PUBLIC WORKS CORP YARD WITH ENERGY- EFFICIENT TECHNOLOGIES, ESTABLISHING A NEW CAPITAL IMPROVEMENT PROJECT ENTITLED "CEC ENERGY EFFICIENCY LOAN - PHASE I (GG202)," AMENDING THE FISCAL YEAR 2007/2008 CAPITAL IMPROVEMENT PROGRAM AND APPROPRIATING $69.380 IN LOAN FUNDS (4/5THS VOTE REQUIRED) ACTION: Mayor Cox moved to approve staff's recommendation and offered Resolution No. 2008-082, heading read, text waived. Deputy Mayor Rindone seconded the motion and it carried 5-0. Page 4 - Council Minutes April!,2008 '11-4 ". ..... DRAFT ITEMS REMOVED FROM THE CONSENT CALENDAR (Continued) 5. B. RESOLUTION NO. 2008-083, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING $483,290 IN LOAN FUNDS FROM THE CALIFORNIA ENERGY COMMISSION TO RETROFIT THE CIVIC CENTER BRANCH LIBRARY, CHULA VISTA POLICE DEPARTMENT HEADQUARTERS, AND P ARKW A Y RECREATION CENTER WITH ENERGY -EFFICIENT TECHNOLOGIES, AMENDING THE FISCAL YEAR 2007/2008 CAPITAL IMPROVEMENT PROGRAM AND APPROPRIATING $483,290 IN LOAN FUNDS (4/5THS VOTE REQUIRED) ACTION: Mayor Cox moved to approve staffs recommendation and offered Resolution No. 2008-083, heading read, text waived. Deputy Mayor Rindone seconded the motion and it carried 4-0-1, with Councilmember Castaneda abstaining. 5. C. RESOLUTION NO. 2008-084, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING $54,776 IN LOAN FUNDS FROM THE CALIFORNIA ENERGY COMMISSION TO RETROFIT THE SOUTH CHULA VISTA BRANCH LIBRARY WITH ENERGY-EFFICIENT TECHNOLOGIES, AMENDING THE FISCAL YEAR 2007/2008 CAPITAL IMPROVEMENT PROGRAM AND APPROPRIATING $54,776 IN LOAN FUNDS (4/5THS VOTE REQUIRED) ACTION: Mayor Cox moved to approve staffs recommendation, and offered Resolution No. 2008-084, heading read, text waived. Deputy Mayor Rindone seconded the motion and it carried 4-0-1, with Councilmember Ramirez abstaining. In September 2007, the Council authorized the Department of Conservation and Environmental Services to pursue a combination of California Energy Commission loans and San Diego Gas & Electric "On-Bill Financing" to bridge the financial gap between capital costs and SDG&E incentives for energy efficiency retrofit projects at municipal facilities. In coordination with the Engineering & General Services Department, the City was successful in being awarded a $607,446 loan to upgrade lighting, improve HV AC systems, and install variable speed drives at six facilities. The retrofit projects will save the City 1.4 million kilowatt-hours, resulting in an estimated cost savings of $180,410 annually, which will be used to repay the low interest loan. Adoption of the resolution accepts and appropriates the funds. (Conservation and Environmental Services Director) Staff recommendation: Council adopt the resolutions. 6. RESOLUTION NO. 2008-085, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROPRIATING $25,000 IN TRANSIT CAPITAL PROJECT FUNDS (40300) TO THE "PAVEMENT REHABILITATION PROGRAM FISCAL YEAR 2006/2007 (STL-340A)" PROJECT FROM THE AVAILABLE FUND BALANCE AND INCREASING THE AUTHORIZATION TO EXPEND ALL CONTINGENCIES FOR THE PROJECT ACCORDINGLY (4/5THS VOTE REQUIRED) Page 5 - Council Minutes April l, 2008 I A-5 '-- DRAFT ITEMS REMOVED FROM THE CONSENT CALENDAR (Continued) The City is currently conducting a pavement rehabilitation project to conduct chip seal pavement rehabilitation. Staff has executed a change order to the subject project in order to conduct pavement rehabilitation at the Public Works Center located at 1800 Maxwell Road as part of this contract. Appropriations are necessary to reimburse the project with Transit Capital Project Funds (40300) to fund the scope of work. (Engineering and General Services Director) Staff recommendation: Council adopt the resolution. Councilmember Ramirez asked staff about the proposed driveway repair at the John Lippitt Public Works Center and how it ranked with the City's pavement management system. Engineering and General Services Director Griffin responded that the funding source for the driveway repair at the Public Works Center was from the Transit Capital Funds, which could only be used for transit purposes, and could not be used to pave any street in the City. ACTION: Mayor Cox moved to approve staffs recommendation and offered Resolution No. 2008-085, heading read, text waived. Deputy Mayor Rindone seconded the motion and it carried 5-0. PUBLIC COMMENTS David Lancaster, Chula Vista resident, displayed a flyer he received with respect to opposition by the City of Proposition E, stating that the community should be protecting the City's General Plan, and that that the flyer violated the City's Ethics Ordinance. He suggested that the Ethics Board look into the matter. Jackie Lancaster, Chula Vista resident, spoke with reference to Proposition E, stating that the citizens should be allowed the right to vote, and lack of respect and cooperation by City commissioners and some Councilmembers was unethical. At 6:00 p.m., Mayor Cox announced that the remainder of the Public Comments would be heard following Item 10, which was taken out of order and heard at this time. At 9:45, Mayor Cox resumed Public Comments. Theresa Acerro, Chula Vista resident, stated that staffmg and salaries in the Office of the Mayor were excessive and that the budget could be reduced and the savings used for additional public library hours and books. Jack Stanley, Chula Vista resident, added to the comments by Ms. Acerro, stating that savings could be realized by reducing the Mayor's staffing budget, and the funding used to keep libraries and recreation centers open for extra hours, and for park maintenance. He stated that cuts needed to begin at the top. Bill Tripp, Chula Vista resident, commended the Council for its work and spoke in support of . employee salaries and benefits, which were necessary to serve the community. He also commended and thanked City Manager Garcia, Assistant City Manager Tulloch, City Attorney Moore and staff for assisting him and the Planning Commissioners with performing their role in serving the community. Page 6 - Council Minutes April I, 2008 J,A -6 DRAFT PUBLIC HEARINGS 8. CONSIDERATION OF THE PROPOSED ASSESSMENT OF CERTAIN DELINQUENT SEWER SERVICE CHARGES AS RECORDED LIENS UPON THE RESPECTIVE OWNER OCCUPIED PARCELS OF LAND AND PLACEMENT OF DELINQUENT CHARGES ON THE NEXT REGULAR TAX BILL FOR COLLECTION In order to adequately protect the City's interest in delinquent sewer service charges and ensure that collection efforts are directed towards the responsible property owner in the event of a change of ownership, staff is recommending approval for liens against affected properties as a preliminary action to placing the delinquencies on the property tax rolls if they remain unpaid. Adoption of this resolution enhances the collection process for delinquent sewer service charges by ensuring that the correct property owners are charged and that payments will be received on a timely basis. This is the identical process approved by the Council since August 1998. (Finance Director) Mayor Cox opened the public hearing. Since there were no members of the public who wished to speak, Mayor Cox closed the public hearing. ACTION: Councilmember Castaneda moved to adopt Resolution No. 2008-087, heading read, text waived. RESOLUTION NO. 2008-087, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ASSESSING DELINQUENT SEWER SERVICE CHARGES AS RECORDED LIENS UPON THE RESPECTIVE OWNER OCCUPIED PARCELS OF LAND AND APPROVING PLACEMENT OF DELINQUENT CHARGES ON THE NEXT REGULAR TAX BILL Councilmember Ramirez seconded the motion and it carried 5-0. 9. CONSIDERATION OF THE PROPOSED ASSESSMENT OF CERTAIN DELINQUENT SOLID WASTE SERVICE CHARGES AS RECORDED LIENS UPON THE RESPECTIVE PARCELS OF LAND AND PLACEMENT OF DELINQUENT CHARGES ON THE NEXT REGULAR TAX BILL FOR COLLECTION In order to adequately protect the City's interest in delinquent solid waste service charges and ensure that collection efforts are directed towards the responsible property owner in the event of a change of ownership, staff is recommending approval for liens against affected properties as a preliminary action to placing the delinquencies on the property tax rolls if they remain unpaid. Adoption of this resolution enhances the collection process for delinquent solid waste service charges by reducing the amount of uncollectible losses and ensures that payment will be received on a more-timely basis. This is the identical process approved by the Council on a regular basis since mid-200 1. (Finance Director) Page 7 - Council Minutes April!, 2008 //4 ~ 7 '. . DRAFT PUBLIC HEARINGS (Continued) Mayor Cox opened the public hearing. Since there were no members of the public who wished to speak, Mayor Cox closed the public hearing. ACTION: Councilmember Castaneda moved to adopt Resolution No. 2008-088, heading read, text waived. RESOLUTION NO. 2008-088, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ASSESSING DELINQUENT SOLID WASTE SERVICE CHARGES AS RECORDED LIENS UPON THE RESPECTIVE PARCELS OF LAND AND APPROVING PLACEMENT OF DELINQUENT CHARGES ON THE NEXT REGULAR TAX BILL Councilmember Ramirez seconded the motion and it carried 5-0. ACTION ITEMS 10. CONSIDERATION OF ACCEPTANCE OF CLIMATE CHANGE WORKING GROUP'S RECOMMENDATION REPORT In May 2007, City staff reported that the citywide greenhouse gas emiSSIOns had increased by 35% (primarily due to residential growth) from 1990 to 2005, while emissions from municipal operations decreased by 18% (due to energy-efficient traffic signal retrofits). Staff was directed to convene a Climate Change Working Group to develop recommendations to reduce the "carbon footprint" in order to meet the City's 20 I 0 greenhouse gas emissions reduction targets. Over the last ten months, the group, comprised of residential, business and community-group representatives reviewed over 90 carbon-reducing measures to determine their applicability and potential effectiveness in Chula Vista. They have completed their review and have selected seven measures, which they feel should be implemented to further lower the community's carbon emissions. (Conservation and Environmental Services Director) Environmental Resource Manager Reed spoke about the formation of the Climate Change Working Group. He then introduced the group's Chairman, Richard Chavez, who talked about climate change and global warming. He presented the group's findings, including greenhouse gas reduction solutions, review and evaluation of 90 solutions that resulted in seven proposed recommendations. Deputy Mayor Rindone provided an overview on the topic of global warming, including its causes and impacts. Cesar Rios, Working Group member presented the first three recommendations of the Working Group, as follows: I) Adopt Clean Vehicle policy; 2) Encourage Clean Vehicle policy; and 3) Require Additional Energy Assessments. Linda Gilgun, member of the Working Group, presented recommendation 4, Adopt Green Building Standards. Page 8 - Council Minutes April 1, 2008 JA-f: DRAFT ACTION ITEMS (Continued) Richard Chavez presented the remaining recommendations: 5) Solar Conversion Program; 6) Smart Growth at Trolley stations; and 7) Lawn Turf Conversion Program. Councilmember Castaneda referenced letters he received from various groups and agencies in support of the measure, namely, Senator Kehoe, Center for Sustainable Energy, Environmental Health Coalition, Building Industry Association, Southwest Civic Association, and Sierra Club. Mayor Cox added additional correspondence she received in support of the measure from Briggs Law Corporation, Surf Rider Foundation, and Coast Keeper Foundation. The following members of the public spoke in support of the proposed Climate Change Working Group's report: Matt Adams, San Diego resident, representing the Building Industry Association David Stucky, Chula Vista Resident, representing the Building Owners and Managers Association (BOMA) Leo Miras, representing Environmental Health Coalition Risa Barn, representing SDG&E Stephen Capp, EI Cajon resident, representing California Center for Sustainable Energy Sean Kilkenny, San Diego resident, representing The Otay Ranch Company Hugo Ivan Salazar, Chula Vista resident, representing Environmental Health Coalition Micah Motrosky, San Diego resident, representing the Sierra Club Theresa Acerro, Chula Vista resident, representing the Southwest Chula Vista Civic Association Martha Becerric, representing Environmental Health Coalition Leticia Ayala, Chula Vista resident Mariana Lopez, Chula Vista resident, representing Environmental Health Coalition Georgie Stillman, Chula Vista resident, representing Pamela Bensoussan Bibiana Glackman, Chula Vista resident, representing Environmental Health Coalition Andrew McAllister, San Diego resident, representing California Center for Sustainable Energy Andrea Coo, Ph.D., Ocean Beach resident, representing the California Center for Sustainable Energy Alan Ridley, Chula Vista resident, representing the Climate Change Working Group Additionally, Mr. Matt Adams and Mr. Sean Kilkenny requested to be included in ongoing discussions regarding climate change issues, particularly with respect the green building standards. The following members of the public submitted requests to speak in support of the proposed report, but did not speak: Alexandra Hart, San Diego resident, representing Apollo Alliance Pamela Bensoussan, Chula Vista resident Deputy Mayor Rindone suggested that staff include procedures for retrofitting and updating existing building facilities in the draft regulations on new construction. Director of Conservation and Environmental Services Meacham responded to, and clarified comments made by some of the speakers. Page 9 - Council Minutes April 1, 2008 /A .1 DRAFT ACTION ITEMS (Continued) Mayor Cox suggested that in future, the City's Resource Conservation Commission and Planning Commission be consulted prior to bringing these types of items to Council for consideration. Mayor Cox stated that each of the seven Climate Change Working Group recommendations would be addressed separately. I. 100% Clean Vehicle Purchasing Policy 2. Encourage others to adopt Clean Vehicle Policy. Mayor Cox requested that if the difference in costs on future bids for contract services on fuel- efficient vehicles was dramatic, the Council would weigh in on the decision. City Manager Garcia responded that this could be included in the bid criteria. Deputy Mayor Rindone suggested adding the option of hydrogen fuel cell vehicles to recommendation 2.. 3. Business Energy Assessments Mayor Cox expressed concern about funding required for the proposed energy assessments with anticipated funding from the California Public Utilities Commission, and whether the funding would be adequate to perform the audits every three years. She spoke in support of further studies on the matter by staff. Councilmember Ramirez suggested that the item be adopted by the Council as presented by the Working Group. City Manager Garcia stated he was concerned about adopting any kind of broad based regulatory issues without a public process, where the people most impacted by this were consulted. Deputy Mayor Rindone suggested that recommendation 3 be modified to perform energy assessments upon change of ownership of existing businesses, and every five years thereafter to avoid over-regulation. Councilmember Ramirez suggested that the business community be included in the implementation process of the proposal, and urged the Council to think about the long-term effects of the proposal. 4. Green Building Standards Mayor Cox suggested that as the Working Group moves forward with an implementation plan for green building standards, to coordinate with the Building and Planning Department on establishing a "green team" and to look at impacts of green building standards on small businesses. Councilmember Castaneda spoke of the need for serious engagement between the Building Industry Association and the City to get input on implementation of the proposed Climate Change Working Group recommendations. I Page 10 - Council Minutes I 1_- April 1, 2008 I A -,/0 DRAFT ACTION ITEMS (Continued) Hector Reyes, Working Group member, spoke with respect to recommendations 4 and 7, and the need for good planning methods by the City, as well as how the Redevelopment Agency could participate in creating incentive programs tied to green building standards. 5. Solar Energy Conversion Program. 6. Smart Growth around Trolley Stations 7. Lawn Turf Conversion Program Mayor Cox suggested that if citizens were being encouraged to xeriscape their homes that they be provided the necessary resources by staff, and to encourage the market to come forth and offer the community easy accessibility to products. ACTION: Deputy Mayor Rindone moved to adopt Resolution No. 2008-089, including direction given by the Council to staff on each of the recommendations, heading read, text waived. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE CHULA VISTA CLIMATE CHANGE WORKING GROUP'S FINAL REPORT, ADOPTING RECOMMENDATIONS NO. I AND NO.2 AS AMENDED BY STAFF AND DIRECTING STAFF TO RETURN TO COUNCIL WITHIN 90 DAYS WITH MORE DETAILED RECOMMENDATIONS REGARDING ITEM NOS. 3-5 AND 7 Councilmember McCann seconded the motion. ACTION: Councilmember Ramirez moved to amend the proposed resolution as follows: RESOLUTION NO. 2008-089, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE CHULA VISTA CLIMATE CHANGE WORKING GROUP'S FINAL REPORT, ADOPTING RECOMMENDATIONS NO. I :\ND NO.2 ;\8 AMBNDED BY 8T,\FF 1 THROUGH 7 AND DIRECTING STAFF TO RETURN TO COUNCIL WITHIN 90 DAYS WITH MORE DETAILED RECOMMENDATIONS REGARDING ITBM ~I08. 3, 5 ,\ND 7 AN IMPLEMENTATION PLAN Councilmember Castaneda seconded the motion. ACTION: Deputy Mayor Rindone clarified his original motion to adopt the resolution as amended to adopt all seven recommendations as proposed, and direct staff to begin the process of providing the implementation recommendations to the Council in 90 days. Councilmember McCann seconded the motion. Councilmember McCann called for the vote. ACTION: Mayor Cox suggested that staff look positively at Items I through 7, and to give staff guidelines to bring back implementing guidelines; to include the Resource Conservation Commission and Planning Commission, and other interested parties; and should staff return with implementing guidelines that did not mesh because of additional information obtained, that the information be brought forward to the Council. The motion carried 5-0. Page II - Council Minutes April I, 2008 f 11 --} ! .,r ' DRAFT At 9:37 p.m., Mayor Cox recessed the meeting. The Council reconvened at 9:45 p.m., with all members present. The remaining Public Comments and Items 8 and 9 were heard at this time. OTHER BUSINESS II. CITY MANAGER'S REPORTS There were none. 12. MAYOR'S REPORTS ACTION: Ratification of appointment of Anthony Jemison to the Board of Ethics. Deputy Mayor Rindone moved to ratify the appointment of Anthony Jemison to the Board of Ethics. Councilmember Ramirez seconded the motion and it carried 5-0. Mayor Cox announced that the second Citizens Leadership Academy was scheduled for April 2, 2008, at 5:30 p.m. in the Council Chambers. 13. COUNCIL COMMENTS Councilman Ramirez Request for Council consideration for the following: A. Creation of a Sister City Program with Tijuana, Mexico. Councilmember Ramirez moved to direct the City Manager, via the International Friendship Commission, to make contacts and establish a sister city program with Tijuana, Mexico. Councilmember McCann seconded the motion. Deputy Mayor Rindone moved to offer a substitute motion to refer to the International Friendship Commission, consideration of a sister city program with Tijuana. Mayor Cox seconded the motion, and it carried 5-0. Councilmember Ramirez moved to direct staff to adopt a sister city program, should they agree, with Tijuana, Mexico. Councilmember McCann seconded the motion and it carried 3-2, with Mayor Cox and Deputy Mayor Rindone voting no. B. Support for the International Friendship Games. ACTION: ACTION: ACTION: Councilmember Ramirez explained the proposed athletics program that would include soccer, boxing and archery and would be held at the Olympic Training Center. He stated this would be a great opportunity to promote the City and the Olympic Training Center. He asked for staffs assistance with facilitating the proposed games, and gave his commitment that no City funds would be used for the program. Deputy Mayor Rindone stated that he could not support using City staff, since this would be utilizing City funds, unless staff performed the duties on a volunteer basis. Page 12 - Council Minutes April!,2008 / ,4-12- . DRAFT COUNCIL COMMENTS (Continued) Mayor Cox asked for clarification of the intent to use staffs time and Councilmember Ramirez responded that staff services would be needed for press releases and assistance with graphic design. Councilmember McCann stated that there were many non-profit organizations seeking similar assistance from the City, and that it was important to provide fairness to all organizations. Councilmember Castaneda suggested that any member of the Council who wished to champion efforts such as what was being proposed by Councilmember Ramirez, and utilizing City resources, that an explanation of what would be required be brought forward for Council consideration. C. Reconsideration of holding the Taste of the Arts Festival Councilmember Ramirez stated that the City could have the ability to move forward with the Taste of the Arts event at no cost to the General Fund, by scaling down the event, utilizing only the usual staff time to put the event together, and conducting the event at a local gymnasium, such as Parkway Gymnasium. He also suggested collaboration with the local school districts and Southwestern College, who had expressed interest in using their resources. City Manager Garcia responded that although the event was cancelled, staff would be proceeding with the art competition portion of the program, and clarified that the $30,000 event would not proceed. Councilmember Ramirez asked the Council to join the "Save the Taste of the Arts Festival in Chula Vista" Committee, and to support continuance of the Taste of the Arts program with no paid staff support, no general funds, and to ask for volunteer assistance with accomplishing this. It was the consensus of the Council to accept the item as an information item that Councilmember Ramirez and his staff intend to host a "Save a Taste of the Arts" event, and encourage people to come forth and assist with these efforts, and to name the event "Taste of the Arts Festival in Chula Vista". CLOSED SESSION 14. CONFERENCE WITH LEGAL COUNSEL REGARDING SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(B) One case This item was not discussed and no action was taken. 15. CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) A. Deanna Mory, et al. v. City of Chula Vista, et aI., United States District Court, Case No. 06 CV 1460 JAH (BLM) B. Deanna Mory, et al. v. City of Chula Vista, et al, United States District Court, Case No. 07-CV-0462 JLS (BLM) These items were not discussed and no action was taken. Page!3 - Council Minutes April!, 2008 ,/ '::;; ,_. - -" DRAFT 16. CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) Earl Jentz v Deborah Seiler (SDSC 37-2008-0080752-CU-MC-CTL) ACTION: Approval given to legal counsel to defend the City. , ADJOURNMENT At 10:49 p.m., Mayor Cox adjourned the meeting to an Adjourned Regular Meeting on April 3, 2008 at 6:00 p.m. in the Council Chambers, and thence to the Regular Meeting of April 8, 2008 at 6:00 p.m., in the Council Chambers. ~ .-- Lorraine Bennett, CMC, Deputy City Clerk C-. ,,~ ~ Page 14 - Council Minutes April I , 2008 / A- -ILf DRAFT MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA April 3, 2008 6:00 p.m. An Adjourned Regular Meeting of the City Council of the City of Chula Vista was called to order at 6:07 p.m. in the Chula Vista Council Chambers, located at 276 Fourth Avenue, Chula Vista, California. ROLL CALL: PRESENT: Councilmembers Castaneda, McCann, Ramirez, Rindone, and Mayor Cox ABSENT: None ALSO PRESENT: City Manager Garcia, City Attorney Moore, and Interim City Clerk Norris PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE PUBLIC COMMENTS Steve Miller, representing the Chula Vista Firefighters, asked the Council to work together and get though the budget reductions in the next 30 days. BUDGET WORKSHOP I. Report on the City Manager's Proposed Budget Reductions. (City Manager) City Manager Garcia discussed the financial condition of the City, and the need for reductions for the 2008/2009 budget. He presented his recommendations for a balanced 2008/2009 budget, as well as a fmancial forecast through 2013. Finance Director Kachadoorian discussed Chula Vista's Transient Occupancy Tax rates, and compared them to the rates of other cities within San Diego County. She also provided information on self-assessment districts, similar to the City of San Diego's Tourism Marketing District. Deputy Mayor Rindone requested clarification on Proposition 218 requirements for self-assessment districts, and Ms. Kachadoorian responded that Proposition 218 would apply, but voting would be by the affected hotels and motels only. Ms. Kachadoorian added that an increase to the Transient Occupancy Tax rate would require a vote of the public. Budget and Analysis Director Van Eenoo presented the proposed reductions for a balanced 2008/2009 budget. Page 1 - Council Minutes htto://www.chulavistaca.e:ov April 3, 2008 ./ ,;;:=.1 ;'./ DRAFT Councilmember Castaneda suggested that the proposed budget reduction regarding take home cars in the Police Department be expanded to all departments, and should be limited to those employees on 24-hour-call. It was the consensus of the Council to remove the Mobilehome Inspection Program from the proposed reduction list (Proposed Budget Reduction No. 56). ACTION: Councilmember Castaneda moved to remove the conversion of Fire Engine Company 57 to a reserve company and the elimination of Battalion 52 (Proposed Budget Reduction Nos. 87 and 88) from the proposed reduction list. Councilmember McCann seconded the motion, and it carried 5-0. Mayor Cox asked that the fIrefIghters work with the City Manager to fInd alternative ways to save 1.3 million dollars. The following individuals spoke in opposition to the proposed reductions in the Fire Department budget: . Sean Lowery, Chula Vista resident and Chula Vista Fire Department employee . Mike Nash, Chula Vista resident, representing Local 2180 and the Chula Vista Fire Department . Kurt Baca, Chula Vista resident, representing the Chula Vista Fire Department . Trevor Flores, Chula Vista resident . David Margetts, Chula Vista resident Stephen Nelson, Chula Vista resident, spoke in opposition to the budget reduction process and the lack of data supporting the City's budget and the proposed cuts. Mayor Cox asked Mr. Nelson to provide his contact information in order for staff to provide him with the requested data. City Manager Garcia added that the information was available on the City's website. Gerald Scott, Chula Vista resident, spoke regarding the operating budget for jail operations. He recommended closing the jail, and placing the prisoners in the County jail. Theresa Acerro, Chula Vista resident, stated that the budget for the Mayor's office was excessive. She also spoke in favor of eliminating auto allowances for all employees as well as the budget for the Chamber of Commerce. Lisa Cohen, CEO, Chula Vista Chamber of Commerce, clarifIed that the Chamber of Commerce received funds from the City to run its Convention and Visitors Bureau, and spoke of the importance of the services provided by the Bureau to promote the City. She also spoke in favor of a self-assessment district for hotels and motels. ACTION: Deputy Mayor Rindone moved to direct the City Manager to hold a future workshop on self-assessment districts. Councilmember Ramirez seconded the motion and it carried 4-1, with Councilmember McCann voting no. Page 2 - Council Minutes htto :llwww.chulavistaca.20V April 3, 2008 / /2 ""? ~' /....,1- ,,;...., DRAFT Michael Mace, Chula Vista resident and Downtown Chula Vista business owner, spoke in favor of eliminating the PBID (Property-based Business Improvement District), and voluntary funding of the PBID, stating that the formation of the district was in violation of the laws regulating PBID formation. He also recommended the PBID petition process be started over, allowing property owners to decide how the funds should be spent, without the involvement of the City, County, and school districts. Deputy Mayor Rindone and CounciImember Castaneda recused themselves from discussion of PBID out of an abundance of caution due to the proximity of their residences to the PBID area. They left the dais at 8:24 p.m. Greg Mattson, President of Third A venue Village Association, representing the Board of Directors, spoke in opposition to the proposed elimination ofPBID (Proposed Budget Reduction No.8), and described benefits the City received as a result of PBID. Mr. Mattson also noted a correction to the staff report, stating that the association receives $25,000 from business licenses, not $162,000. Deputy Mayor Rindone and Councilmember Castaneda returned to the dais at 8:30 p.m. Marvin Winters, Chula Vista resident, spoke in opposition to decreases in the Police Department's budget, and expressed concern over the resulting effects on needed training. Mr. Winters requested a private discussion regarding recent police incidents, and Mayor Cox referred the matter to the Police Chief. Bob Thomas, representing CAST (Chull'! Vista Citizens Adversity Support Team), spoke in opposition to reductions to the Fire Department's budget. Mayor Cox called a recess at 8:35 p.m. The City Council reconvened at 8:54 p.m., with all members present. Steve Palma, Chula Vista resident and City volunteer, spoke in opposition to Councilmember Castaneda's recommended staff reductions in the Mayor's office. Mayor Cox advised Mr. Palma that this item was on the April 3, 2008 Special Meeting agenda. Discussion regarding Item I, the City Manager's proposed budget reductions, continued after consideration ofItem 3. 2. Report on the Early Retirement Program. (Human Resources Director) Human Resources Director Raskin presented the proposed early' retirement program, and provided details of the program, including employee eligibility and potential cost savings for the City. Ms. Raskin added that the matter would be brought back on April 22, 2008 for Council action. ACTION: Deputy Mayor Rindone moved to direct staff to return to the Council at its meeting of April 22, 2008 with additional information and a resolution for Council action. CounciImember Ramirez seconded the motion, and it carried 5-0. Page 3 - Council Minutes http://www.chulavistaca.gov April 3, 2008 9 '2 _/--.:.J DRAFT 3. Consideration of Elimination of Scheduled COLA Salary Increases for Management and Hourly Employees. Executive, Senior, and Middle managers are scheduled to receive a four-percent salary increase in January 2009. Unclassified hourly employees are scheduled to receive a four- percent salary increase in July 2008, which was delayed from January 2008, and a four- percent salary increase in January 2009. Due to the fmancial constraints the City is experiencing, it is recommended that these scheduled salary adjustments for all management and unclassified hourly employees be eliminated. (City Manager) Staff recommendation: Council adopt the following resolution: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ELIMINATING THE SCHEDULED FISCAL YEAR 2009 COST OF LIVING SALARY INCREASES FOR MANAGEMENT AND UNCLASSIFIED HOURL Y EMPLOYEES ACTION: Mayor Cox moved to approve staff's recommendation. Deputy Mayor Rindone seconded the motion. ACTION: Councilmember Castaneda offered a substitute motion to continue the item for 30 days in order to have a better picture of the fmal proposed budget. Councilmember McCann seconded the motion. Councilmember McCann called for the vote on the substitute motion, and it carried 3-2, with Deputy Mayor Rindone and Councilmember Ramirez opposed. Discussion regarding Item I continued at this time. Councilmember Ramirez suggested the department-recommended budget amendments that were not included with the City Manager's recommendations, and other suggestions for reductions, such as the operating costs of the jail, be brought back in the next 30 days. Councilmember Castaneda recused himself from discussion of the operating costs of the jail, due to the proximity of his residence to the jail. He left the dais at 9:39 p.m. Police Chief Emerson addressed the issues relating to the operating costs of the jail, and stated that he would return to the Council with a full summary of the operating costs of the jail. Mayor Cox suggested including the in-custody report that was previously provided to the Council. Councilmember Castaneda returned to the dais at 10:08 p.m. It was the consensus of the Council to reserve the regular City Council meeting of April 15, 2008 for further budget reduction discussions, as well as the workshop scheduled for May I, 2008, if needed. ACTION: Councilmember McCann moved to direct staff to return to the Council with an inventory of non-core, non-performing City-owned properties, excluding those currently under an exclusive negotiating agreement, and their estimated values, in order to look at the potential of selling properties to create a source of revenue. Councilmembe~ Castaneda seconded the motion, and it carried 5-0. Page 4 - Council Minutes htto:llwww.chulavistaca.2ov April 3, 2008 I n II ! (::>-i .", . DRAFT Councilmember McCann suggested using solar panels for recreation centers and other City facilities. City Manager Garcia responded that this would be included with the Climate Change Working Group's recommendations. Councilmember McCann also suggested exploring funding sources to purchase solar panels for at least one recreation center. Councilmember Castaneda requested that staff return with an inventory of all entities that owe the City money. Councilmember McCann requested that the recommended reduced position and potential layoff in the Information Technology department (Proposed Budget Reduction No. 13) have priority for reinstatement if savings are realized from the early retirement program. Regarding the Mobilehome Inspection Program (Proposed Budget Reduction No. 56), after receiving additional information from staff, the Council confIrmed its consensus to remove this item from the proposed reductions. Regarding the elimination of Fire Department reductions, Mayor Cox requested that Steve Miller, representative for the Chula Vista Firefighters, work with the City Manager to fmd ways to reduce overtime costs. Councilmember Castaneda requested that any reductions not impact public safety. ACTION: Councilmember McCann moved to eliminate the proposal to turn off 1,058 street lights on non-residential streets from the proposed reductions (Proposed Budget Reduction No. 90). Deputy Mayor Rindone seconded the motion, and it carried 3-2 with Mayor Cox and Councilmember Ramirez voting no. ACTION: Councilmember Castaneda moved to direct staff to return with all proposed budget reductions that were not taken at the previous budget workshop. Councilmember McCann seconded the motion, and it carried 5-0. ACTION: Councilmember Castaneda moved to direct staff to return with an inventory of car allowances provided to all employees, and the duties the respective positions have, including those of the Mayor and Council. Councilmember McCann seconded the motion, and it carried 5-0. OTHER BUSINESS 4. CITY MANAGER'S REPORTS City Manager Garcia announced that former Assistant City Manager, David Palmer, was in the hospital with bacterial meningitis. Mayor Cox requested that an address for Mr. Palmer be provided to Council to send well wishes. 5. MAYOR'S REPORTS There were none. 6. COUNCIL COMMENTS Councilmember McCann stated that his thoughts and prayers were with Mr. Palmer and his family. Page 5 - Council Minutes htto:/ /www .chulavistaca ~ov April 3, 2008 / B -'5 DRAFT Deputy Mayor Rindone: CONSIDERATION OF RECOMMENDATION TO FULLY IMPLEMENT MAYOR AND COUNCIL BUDGET REDUCTIONS The City Council has twice voted to reduce the Fiscal Year 2007/2008 budgets of the Mayor and each Council Seat by at least 10%. Per memorandum sent by the City's Finance Director dated March 11,2008, to date, the Mayor and Administration budgets have been reduced by 10.5%, exceeding the goal. Council Seats 2 and 3 have also met or exceeded the 10% goal with budget reductions of 10.0% and 10.3% respectively. Council Seats I and 4 have each reduced their budgets by 5%. (Deputy Mayor Rindone) Councilmember's recommendation: City Council adopt the following resolution: RESOLUTION NO. 2008-090, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA DIRECTING THE CITY MANAGER TO ENACT THE CITY COUNCIL BUDGET RECOMMENDATIONS ACTION: Deputy Mayor Rindone moved to approve staff's recommendation and adopt Resolution No. 2008-090, heading read, text waived. Mayor Cox seconded the motion, and it carried 4-1, with Councilmember Ramirez voting no. ACTION: Mayor Cox moved to continue the items of the Special Meeting of April 3, 2008 to the Council Meeting of April 15, 2008. Councilmember McCann seconded the motion. Discussion ensued among the Council regarding the continuance of these items. ACTION: Mayor Cox called for the vote, and the motion carried 3-2 with Councilmembers Castaneda and Ramirez voting no. Councilmember Castaneda requested that the City Clerk place the items from the Special Meeting agenda on the next budget agenda. ADJOURNMENT At II :57 p.m., Mayor Cox adjourned the meeting to the Regular Meeting of April 8, 2008 at 6:00 p.m. in the Council Chambers. Lt~f~ Donna R. Norris, CMC, Interim City Clerk Page 6 - Council Minutes htto:/ /www .chulavistaca. ~ov April 3, 2008 / !3-~ -- '. .~: From: Angel Rosario Sent: Thursday, May 01, 2008 3: 16 PM To: Florence Picardal Subject: Resignation Hello Florence: Attached is my resignation letter from the Safety Commission. Due to my growing family, I am no longer able to keep my commitment with the Safety Commission. I wish you and all of the wonderful people I had the pleasure of working with continued success. Angel Rosario ~ CITY COUNCIL AGENDA STATEMENT ~10:. CITY OF J~CHUlA VISTA -:, MAY 13, 2008, Item~ ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE FIRST AMENDMENT TO THE AGREEMENT WITH THE CHULA VISTA CHAMBER OF COMMERCE TO INCREASE THE CONTRACT AMOUNT BY $6,000 FOR FISCAL YEAR 2007-2008 TO BE CONSISTENT WITH THE ADOPTED CITY BUDGET AND AUTHORIZING THE MAYOR TO EXECUTE THE FIRST AMENDMENT TO THE AGREEMENT . . l\-:\h ECONOMIC DEVELOPMENT OFFICER~/ CITY MANAGER =;. T...t=G ,.. 'b te:"~ SUBMITTED BY: REVIEWED BY: 4/5THS VOTE: YES D NO ~ SUMMARY The City Council previously approved a contract with the Chula Vista Chamber of Commerce to provide visitor information services for Fiscal Year 2007/2008. That agreement contained an inaccuracy that resulted in the contract amount being $6,000 less than was previously approved in the City's Fiscal Year 2007-08 budget. The adoption of the proposed resolution will amend the contract to be consistent with the City's previously adopted budget. ENVIRONMENTAL DETERMINATION The Environmental Review Coordinator has reviewed the proposed actlVlty for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060 (c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. 3-1 MAY 13, 2008, Item~ Page 2 of2 DISCUSSION The Chula Vista Convention and Visitors Bureau (CONVIS) promotes the City and local and regional attractions. In addition, the City has had a contract with the Chamber of Commerce since 1994 for the operation of the Visitor Center at the Bayfront/E Street Trolley Station and the provision of general visitor and transit information at both that location and the Chamber's main office. During the budget process for Fiscal Year 2007/2008, staff recommended approval of a six-month fee for service contract and appropriate funding with the Chula Vista Chamber of Commerce, for the period of June 1,2007 through December 31, 2007. Subsequently, the City conducted mid-year budget revisions, resulting in the Council adopting a new contract with the Chamber of Commerce to reflect the revised budget amount and corresponding changes in services for the remainder of the 2008 fiscal year. However, the contract amount for the second half of Fiscal Year 2007/2008 contained an inaccuracy that resulted in the contract amount being Six Thousand Dollars ($6,000) less than the amount in the adopted budget. The adoption of the proposed resolution will amend the contract to be consistent with the City's previously adopted budget. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section I 8704.2(a)(l) is not applicable to this decision. FISCAL IMPACT There will be no impact to the City's General Fund as a result of this action. The City's adopted budget for Fiscal Year 2007/2008 included Fifty-Nine Thousand Five Hundred Three Dollars and Fifty Cents ($59,503.50) for the second half of the fiscal year for CONVIS services. The revised contract approved by Council in February 2008 incorrectly stated the amount was to be Fifty-Three Thousand Five Hundred Three Dollars and Fifty Cents ($53,503.50). Therefore, adoption of the proposed resolution will not exceed the amount previously budgeted for these services. Prepared by: Craig Ruiz. Principal Economic Development Specialist, Office of Economic Development 3-2 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE FIRST AMENDMENT TO THE AGREEMENT WITH THE CHULA VISTA CHAMBER OF COMMERCE TO INCREASE THE CONTRACT AMOUNT BY $6,000 FOR FISCAL YEAR 2007-2008 TO BE CONSISTENT WITH THE ADOPTED CITY BUDGET AND AUTHORlZING THE MAYOR TO EXECUTE THE FIRST AMENDMENT TO THE AGREEMENT WHEREAS, the City and the Chula Vista Chamber of Commerce (Chamber) entered into an agreement (Agreement) dated January 1, 2008 for the convention and visitors promotional services and visitor and transit information services at the Chula Vista Visitor Information Center and Chamber of Commerce main office; and WHEREAS, the Agreement incorrectly stated the contract amount, thus resulting in an agreement that was Six Thousand Dollars ($6,000) less than what was approved in the City's Fiscal Year 2007/2008 annual budget; and WHEREAS, the City and the Chamber seek to amend the Agreement to increase the contract amount by Six Thousand Dollars ($6,000) to be consistent with the adopted City budget. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Chula Vista that it approves the First Amendment to the Agreement between the City of Chula Vista and the Chula Vista Chamber of Commerce to increase the contract amount by Six Thousand Dollars ($6,000) for Fiscal Year 2007-2008 to be consistent with the adopted City budget and authorizing the Mayor to execute the First Amendment to the Agreement. Presented by Approved as to form by '~(u~ r Ann Moore City Attorney David R. Garcia City Manager 3-3 THE ATTACHED AGREEJ'v1ENT HAS BEEN REVIEWED AND APPROVED AS TO FORM BY THE CITY ATTORNEY'S OFFICE AND WILL BE FORMALLY SIGNED UPON APPROVAL BY THE CITY COUNCIL '-ff~ tL ~~ fr'- Ann Moore City Attorney Dated: ,:; / 7 I D '2 I I First Amendment to the Agreement between the City of Chula Vista and the Chula Vista Chamber of Commerce for the Provision of Visitor and Transit Information 3-4 FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND THE CHULA VISTA CHAMBER OF COMMERCE RECITALS WHEREAS, the City and the Chula Vista Chamber of Commerce (Chamber) entered into an agreement (Agreement) dated January I, 2008 for the provision of visitor and transit information to persons at the City's Visitor Information Center and at the Chamber of Commerce main office; and WHEREAS, the Agreement incorrectly stated the contract amount, thus resulting in an agreement that was Six Thousand Dollars ($6,000) less than what was approved in the City's Fiscal Year 2007/2008 annual budget; and WHEREAS, the City and the Chamber seek to amend the Agreement to increase the contract amount by Six Thousand Dollars ($6,000) to be consistent with the adopted City budget. NOW, THEREFORE, the City and Chamber agree as follows: AGREEMENT I. Exhibit A, Paragraph II, Compensation, A. Single Fixed Fee Arrangement (1) is deleted in its entirety and replaced with the following: (I) Single Fixed Fee Amount for the remainder of Fiscal Year FY 08: $59,503.50, payable as follows: Promotion Services & Center Information Services: $52,815.50; payable in two quarterly increments of $26,407.50. Main Office Information Services: $6,688.00; payable in two quarterly increments of $3,344.00. All other terms of the Agreement shall remain in full force and effect. [Next Page is Signature Page.] 3-5 SIGNATURE PAGE TO THE FIRST AMENDMENT TO THE AGREEMENT BETWEEN CITY OF CHULA VISTA AND THE CHULA VISTA CHAMBER OF COMMERCE IN WITNESS WHEREOF, City and Chamber have executed this First Amendment to the Agreement indicating that they have read and understood the First Amendment and indicate their full and complete consent to its terms: Dated: ,2008 City of Chula Vista By: Cheryl Cox, Mayor Attest: Donna Norris, Interim City Clerk Approved as to form: Ann Moore, City Attorney Chula Vista Chamber of Commerce Dated: By: Lisa Cohen, CEO Exhibit List to First Amendment to Agreement: (X) Agreement between the City ofChula Vista and The Chula Vista Chamber of Commerce dated January I, 2008 J:\Attomey\ELISA\AGREEMENTS\Chamber - First Amendmentdoc 2 3-6 CITY COUNCIL AGENDA STATEMENT ITEM TITLE: INVESTMENT REPORT FOR THE QUARTER ENDED MARCH 31, 2008 DIRECTOR OF FINANCE/TREASURE~ CITY MANAGER "';> T +.:.r !J ~~ 4/5THS VOTE: YES D NO ~ SUBMITTED BY: REVIEWED BY: SUMMARY In accordance with California Government Code Section 53646 and Council Investment Policy adopted on February 12, 2008, the quarterly investment report for the period ended March 31, 2008, has been prepared and now presented for Council acceptance. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 (b)(4) of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION That Council accept the report. BOARDS/COMMISSION RECOMMENDATION Not Applicable. DISCUSSION The Cash/Time Deposits ($2,313,651), Pooled Investment Portfolio ($176,169,836) and Cash/Investments with Fiscal Agents ($162,180,746) continue to be invested in accordance with the Government Code and the Council Investment Policy as adopted on February 12,2008. During the quarter, eleven investments totaling $41,000,000 were purchased and ten investments totaling $23,500,000 matured or were called. There is no other activity to 4-1 MAY 13, 2008, Item~ Page 2 of2 report on other than routine investments in money market mutual fimds by the City's fiscal agents. In January, the Federal Open Market Committee (FaMe) cut the key Fed Funds rate two times for a total of 125 basis points from 4.25% to 3.00%, and another 75 basis points in March to 2.25% in an effort to avoid a possible recession as a result of the continued downturn in the housing market and credit crunch. Another cut is anticipated in the next. quarter. Two-year Treasuries yielding 3.06% at the beginning of the quarter dropped significantly to 1.60% at the end of the quarter as a result of this trend. As of March 31, 2008, the weighted average yield (average interest rate) on the Pooled Investment Portfolio was 4.378%, which is a 0.378% decrease from the previous quarter's 4.756%. This decrease is primarily attributable to higher yielding investments maturing and reinvested at the current lower interest rates. At the end of this quarter, the weighted average maturity of the portfolio increased from 1.62 years to 2.52 years due to the purchase of longer term investments now yielding higher rates than shorter term investments, but it still remains within the Council Policy ofless than 3.0 years. Considering the projected tJmmg of cash receipts and disbursements, including the proceeds from the Tax and Revenue Anticipation Note borrowing and the structure of the Pooled Investment Portfolio, the City should be able to comfortably meet overall cash flow needs over the next six months. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(l) is not applicable to this decision. FISCAL IMPACT There is no direct fiscal impact by this action. ATTACHMENTS A. Investment Report for the Quarter Ended March 31, 2008 Prepared by: Nadine Mandery, Treasury Manager. Finance Department 4-2 ~~f?- ~ ~~5~ - - -- ellY OF CHUIA VISTA FINANCE DEPARTMENT COUNCIL INFORMATION DATE: April 30, 2008 TO: Honorable Mayor and City Council FROM: David Garcia, City Manager Maria Kachadoorian, Direct t of Finance/Treasurer ~fc'_t1I'-- VIA: SUBJECT: INVESTMENT REPORT FOR THE QUARTER ENDED MARCH 31, 2008 Attached for your information is the quarterly report of investments as of March 31, 2008. The Cash/Time Deposits ($2,313,651), Pooled Investment Portfolio ($176,169,836) and Cashllnvestments with Fiscal Agents ($162,180,746) continue to be invested in accordance with the Government Code and the Council Investment Policy as adopted on February 12, 2008. During the quarter, eleven investments totaling $41,000,000 were purchased and ten investments totaling $23,500,000 matured or were called. There is no other activity to report on other than routine investments in money market mutual funds by the City's fi~cal agents. In January, the Federal Open Market Committee (FOMC) cut the key Fed Funds rate two times for a total of 125 basis points from 4.25% to 3.00%, and another 75 basis points in March to 2.25% in an effort to avoid a possible recession as a result of the continued downturn in the housing market and the credit crunch. Another cut is anticipated in the next quarter. Two-year Treasuries yielding 3.06% at the beginning of the quarter dropped significantly to 1.60% at the end of the quarter as a result of this trend. As of March 31, 2008, the weighted average yield (average interest rate) on the Pooled Investment Portfolio was 4.378%, which is a 0.378% decrease from the 4-3 Council Information FY 2007-08 3rd Quarter Investment Report April 30, 2008 Page 2 of 2 previous quarter's 4.756%. This decrease is primarily attributable to higher yielding investments maturing and reinvested at the current lower interest rates. At the end of this quarter, the weighted average maturity of the portfolio increased from 1.62 years to 2.52 years due to the purchase of longer term investments now yielding higher rates than shorter term investments, but it still remains within the Council Policy of less than 3.0 years. Considering the projected timing of cash receipts and disbursements, including the proceeds from the Tax and Revenue Anticipation Note borrowing and the structure of the Pooled Investment Portfolio, the City should be able to comfortably meet overall cash flow needs over the next six months. Should you have any questions regarding this information, please feel free to contact me (619) 691-5051, extension 3636. 4-4 CITY OF CHULA VISTA Summary Of Cash /Investments as of March 31, 2008 Investment Type Par Value Market Value Book Value % Cash/Time Deposits Subtotal $2,313,651 $2,313,651 $2,313,651 0.68% Pooled Investment Federal Securities 120,000,000 121,477,952 119,997,767 35.22% Local Agency Investment Fund 53,169,836 53,205,944 53,169,836 15.60% Corporate Bonds 3,000,000 3,000,540 3,061,530 0.90% Subtotal $176,169,836 $177,684,436 $176,229,133 51.72% Cash/Investments with Fiscal Agent U. S. Government 65,066,165 75,061,324 65,066,165 19.10% Investment Agreements 33,696,466 33,696,466 33,696,466 989% Mutual Funds 58,549,018 58,549,018 58,549,018 17.18% ~ Cash with Fiscal Agents 0 0 0 0.00% I (J'1 Restricted Cash 4,869,097 4,869,097 4,869,097 143% Subtotal $162,180,746 $172,175,905 $162,180,746 47.60% Totals $340,664,233 $352,173,992 $340,723,530 100.00% I certify that this report reflects the City of Chula Vista and related agencies pooled investments and is in conformity with the State of California Government Code on authorized investments and with the Investment Policy of tile City of Chula Vista as stated in Resolution No. 2008-54 dated February 12, 2008. M{,:? ~I ~ .~Maha ac adoon n Director of Finance/Treasurer Note: Par value is the principal amount of the investment on maturity. All market values contained herein are received from sources we believe are reliable, however we do not guarantee their accuracy. Book value is the par value of the security plus or minus any premium or discount and accrued interest that was included in the purchase price. ~M?- :-A::: ~ "'----t::~""'_ Chula Vista Investment Pool Portfolio Management Portfolio Summary March 31, 2008 City of Chula Vista 276 Fourth Ave Chula Vista CA 91910 (619)691-5250 CllY OF CHULA VISTA Investments p" Market Book %of Days 10 YTM Value Value Value Portfolio Term Maturity 53,169,836.03 53,205,944.46 53,169,836.03 30.17 1 1 3.770 120,000,000.00 12"1,477,951.60 119,997,766.67 66.09 1,595 1,348 4.682 3,000,000.00 3,000,540.00 3,061,530.00 1.74 1,809 30 3.050 176,169,836.03 177,684,436.06 176,229,132.70 100.00"/11 1,118 919 4.378 -----~._._- -----~------ -~~._.__._----- ._._-_..~_..- ------------- --------------- ~_._-- ----------- Managed Pool Accounts Federal Agem;y CallalJles Corporate Coupon Bonds Investments Total Earnings Current Year Average Daily Balance td~~ Phillip A. Davis, Assistant Director of Finance _ ___~~rc_~.~..!~~.!h En~~~JL___ Fiscal Year To Date 670,485.52 177,906,552.05 4.44% 6,922,969.91 184,529,774.10 4.98% 4-L./-og Reporting period 03/01/2008-03/31/2008 Porlfolio CHUL CC PM (PRf ]M1) SymRepl 6.41.2021> ReporlVer. 5.00 Hun Date: O~I1~12000 - ''1:39 J" Chula Vista Investment Pool Portfolio Management Portfolio Details - Investments March 31, 2008 CUSIP Investment # Issuer Average Balance Purchase Date Managed Pool Accounts SYS"I01D7 10197 Local Agency Investment Fund Subtotal and Average 52,073,061.84 ------'--_...... -.-"--------- ._~---------- Federal Agency Call abIes 3133XBNR2 10383 Federal Home Loan Bank 04/"1512005 3136F3VS2 10290 Federal Nal'l Mlg. Assoc. 06/04/2003 31339X3F9 10302 Federal Home Loan Bank OBr12/2003 3136F3XSO 10305 Federal Nal'[ Mtg. Assoc. 06/12/2003 3128XfiCH7 10435 Federal Home Loan MOllgage Co. 06/25/2007 3-13fiF8PP4 10437 Federal NaL'1 Mlg. Assoc. 07102/2007 3136FBQG3 10442 Federal Nat'l Mlg. Assoc. 07/23/2007 3133XGNF7 10403 Federal HOnle Loan Bank 09f08(2006 3133XL2AO 1042\l Fedoral Home Loan Bank 061"11/2007 ~BX6CX2 10433 Federal Home Loan Mortgage Co. 06/15/2007 '!.!.r3XLBSl 10434 Federal Home Loan Bank 06/25/2007 3'136FBUQG 10448 Federal Nat'l Mlg. Assoc. 11/0112007 31331X701 10446 Federal Farm Credli Bank 10/17/2007 3136FBVQ5 10449 Federal Nal'l Mlg. Assoc. l1/OB/2007 312BX6RZ1 10455 Federal Horne Loan Mortgage Co. 12/03/2007 ::J'133XNH8B 10457 Federal Horne Loan Banll 1 2/06/2007 3133XN.J26 10458 Federal Home Loan Sanll 12/1 Q/2007 :1 'l33XML90 10445 Federal Home Loan Sank 10104/2007 31331YEEl2 10452 Federal Farm Credit Bank 11/16/2007 ;:l133XMYPO 10451 Federal Home Loan Bank 11/19/2007 3133XMUL3 10450 Federal Horne Loan Bank 11/21/2007 312UX6RNB 10453 Federal HOllle Loan Mortgage Co 11/26(2007 3133XNHE2 10454 Federal Horne Loan Bank 12/03/2007 3'121lXfiSD9 10456 Federal Home Loan Mortgage Co. 12/05/2007 312BXBUl.B 10460 Federal Home Loan Morlgage Co. 12/12/2007 3136FBYM1 10462 Federal Nat'l Mlg. A55oc. 12/21/2007 ::1"I2BX6VFO 10459 Federal Horne Loan Mortgage Co. 12/17/2007 3139i:!AI<Wl 10464 Federal Nal'l Mly. Assoc. 01l02l200B 31 28XGXV3 10466 Federal Home Loan Mortgage Co. 01/o7!2oo11 J1211X6Y.J9 10467 Federal Home Loan Mortgage Co 01/09/2000 :l13:jXNUF4 10463 Federal Home Loan Bank 01/14/2000 3133XP4T8 10460 Federal Home Loan Bank 01/28/2008 I~u!l Dale: 0<111<112006-17:39 Page 2 Slaled Days to VTM Maturity Par Value Market Value Book Value Rate Term Maturity Date 53,169,il36.03 53,205,944.46 53,169,836.03 3,770 3.770 --- 53,169,036.03 53,205,944.46 53,169,836.03 3.770 ---------.-. -- ---.----.-------- ------_..-------~.__.. 2,000,000,00 2,001,875.00 2,000,000.00 4.300 1,099 17 4.300 04/18/2008 3,000,000.00 3,002,812.50 2,998,500.00 3.000 1,827 84 3.011 06104/200il 2,000,000.00 2,002,500.00 2,000,000.00 3.000 1,827 72 3.000 U6/12/20oil 2,000,000.00 2,002,50000 2,000,000.00 3.000 1,827 72 3.000 06/1212003 3,000,000.00 3,021,450.00 3,000,000.00 5.310 731 450 5.310 06/2fi/20ng 3.000,000.00 3,023,437.50 3,000,000.00 5.375 731 457 5.375 07/02/2009 4,000,000.00 4,038,750.00 4,000,000.00 5.'100 731 478 5.400 07/23/2009 2,000,000.00 2,027,500.00 2,000,000.00 5.330 1,096 525 5,330 09(08/2009 2,000,000,00 2,011,875,00 l,999,OOO.00 5.300 1,096 801 5.318 Ofl/11/2010 3,000,00000 3,110,156.10 2,990,500.00 5.400 1,096 805 5.4111 06/15/20'10 2,000,000.00 2,015,000.00 2,000,000.00 5.500 1,096 815 5.500 06/25/2010 4,000,000.00 4,008,750.00 4,000,000.00 5.050 1,006 944 5.050 11/01/2010 3,000,000.00 3,046,875.00 3,000,00000 5.100 1,461 1,294 5,100 10/17/2011 ",000,000.00 4,011,250.00 4,000,000.00 5.000 1,461 1,316 5.000 11108/2011 3.000.00000 3,051,420.00 3,000,000.00 4.700 1;160 1,340 4.700 12/02/2011 3,000,000,00 3,014,062,50 3,000,000.00 4,700 1,461 1,344 4,700 12106/2011 3,000,000.00 3,044,062.50 3,000,000.00 4.625 1,461 1,357 4.625 12/19/2011 3,000,000.00 3.046,875.00 3,000,000.00 5.300 1,826 1,645 5.300 10/03/2012 3,000,000.00 3,117,167.50 3,000,000.00 4.840 1,827 1,690 4.840 11/16/2012 2,000,000.00 2,035,625.00 2,000,000.00 5.050 1,827 1,693 5.050 11r19/2012 2,000,000,00 2,008,125.00 2,000,000.00 5.125 1,827 1,695 5.125 11/21/2012 3,000,000.00 3,042,7BO,00 3,000,000.00 5.000 1,627 1,700 5.000 11/26/2012 ",000,000,00 4,018,750.00 4,000,000.00 5.000 1,827 1,707 5.000 12/03/2012 4,000,000,00 4,057,000,00 4,000.000.00 4.875 1,827 1,709 4_875 12/05/2012 3,000,000.00 3,016,080.00 2,998,018.87 5.000 1,828 1,715 5.o-1B 12111/2012 3,000,000.00 3,016,075.00 3,003,750.00 5.000 1,818 1,716 5,000 12112/2012 4,000,000.00 4,115,668.00 4,000,000.00 4.750 1,627 1,721 4.750 12/17/2012 4,000,000,00 4,075,000.00 4,000,000.00 4.750 1,827 1,737 4.750 01/0212013 3,000,000,00 3,019,740.00 3,000,000.00 4.750 1,827 1,742 4.750 01/07/2013 4,000,000.00 4,067,600.00 4,000,000.00 4.500 1,827 1,744 4.500 01/09/2013 4,000,000.00 4,075,000.00 4,000,000.00 4,700 1,827 1,749 4.700 0111412013 4,000,000.00 4,060,000.00 4,000,000.00 4.200 1,ll27 1,763 4.200 01/28/2013 Portfolio CHUL CC PM (PRF _PM2) SyrnRepl EiA 1.202l.l RepnrlVer.5.00 CUSIP Investment # Purchase Dale Stated Days [0 YTM Maturity Par Value Market Value Bool( Value Rate Term Maturity Date 4,000,000.00 4,085,000.00 4,000,000.00 4.000 1,827 1,764 4.000 01/29120n 5,000,000.00 5,075,000.00 5,000,000,00 4.200 1,827 1,764 4.200 01/29/2013 5,000,000.00 5,018,750.00 5,000,000.00 4.150 1,827 1,765 4.150 01/30/2013 3,OOO,UOO.00 3,042,640.00 3,000,000.00 4.125 1,627 1,770 4,125 02104/2013 2,000,000.00 2,025,000.00 2,000,000.00 4.000 1,627 1,786 4.000 02120/2013 3,000,000.00 3,024,7ll0.00 3,OOO,OUO.00 4.375 1,827 1,794 4.363 02/28/2013 -- 120,000,000.00 121,477,951.60 119,997,766.67 1,595 1,348 4.682 --.-..---- n__ .~___~.____~.__~__ --.---...---.. "--------------.-.---. - .-. ~,,~-_.~-----_._. 3,000,00000 3,000,540.00 3,081,530.00 3.500 1,809 30 3,050 OSf011200B -- 3,000,000.00 3,000,540.00 3,061,530.00 1,809 30 3.050 176,169,036.03 177,684,436.06 176,229,132.70 1,116 919 4,370 Federal Agency Call abIes 3133XP3Cfi 3133XPGL3 3'\33XF'CV'1 3128X6A63 3133XPKV5 312BX63W4 10469 .10472 10473 10471 10474 10475 Corporate Coupon Bonds :j(j!}62GB78 10290 Issuer Average Balance Chula Vista Investment Pool Portfolio Management Portfolio Details - Investments March 31, 2008 Page J Federal HOllle Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Mortgage Co. Federal Home Loan Bank Federal Horne Loan Mortgage Co. Subtotal and Average 122,771,960.22 0'\/29/2008 01/29/200B 01/30/200B 0210412008 0212012008 02/201200B 05/19/2003 .j>. I CD RUfI Dale:04/14/20otJ- 17:39 General Electric CapHal Corp. Subtotal and Average 3,061,530.00 Total and Average 177,906,552.05 Portfolio CHUL CC PM (PRF _PM2) SymRepl6A 1.20211 CUSIP Investment 11 Issuer Average Balance Chula Vista Investment Pool Portfolio Management Portfolio Details - Cash March 31, 2008 Purchase Dale J>arValue Market Value Stated Book Value Rale Page 4 Days to Term Maturity VTM o """ I CD Hun Dale: 0'1114/2000- 17:39 Total Gash and Jnveslmentss Average Balance 177 ,906,552.05 0.00 176,169,630.03 177,684,436.06 176,229,132.70 o 1,118 919 4.378 Portfolio CHUL CC PM (PRF _PM2) SymRepI6.41.202b CUSIP Investment 11 Issuer Balance Managed Pool Accounts (Monthly Summary) SYS10197 10197 Local Agency Investment Fund Subtotal Federal Agency Callables 3133XB7M1 :J12flX1KS5 10382 10314 Federal Home Loan Banl( Federal Home Loan MOrlgage Co. Subtotal Corporate Coupon Bonds Subtotal Chula Vista Investment Pool Portfolio Management Activity By Type March 1,2008 through March 31, 2008 Stated Transaction Rate Dale Purchases or Deposits Redemptions or Withdrawals 7,600,000.00 7,600,000.00 2,000,000.00 2,000,000.00 4,000,000.00 Page 5 53,169,836.03 119,997,766-'H 3,061,530.00 Total 176,229,132.70 -1>0 I ~ C) nUll Dale: 041\4/2000 .17:39 3.770 4,300,000.00 4,300,000.00 . 5.000 3.070 U312fl1200[l 03/17/2008 0.00 0.00 0.00 4,300,000.00 11,600,000.00 Portfolio CHUL CC PM {pW'_PM3} Symf1epl6 '11.202h ReporlVer. 5.00 Chula Vista Investment Pool Portfolio Management Page 6 Activity Summary March 2007 through March 2008 _____ __~~~~__~~__~_~l_~~_ty____ Managed Number Number Month Number of Total 3.. 3.5 Pool of Investments of Investments Average Average End Year Securities Invested Equivalent EQulvalenl Rate Purchased Redeemed Term Days to Maturity March 2007 56 183,075,631.76 4.549 4.612 5.214 3 5 660 232 April 2007 56 198,356,684.37 4.635 4.700 5.222 2 2 613 216 May 2007 56 212,366,584.37 4.770 4.836 5.248 7 7 570 234 June 2007 58 188,660,274.37 4.863 4.931 5.250 8 6 662 331 July 2007 61 199,055,281.67 4.915 4.984 5.255 5 2 667 346 August 2007 57 187,127,241.67 4.915 4.984 5.253 2 6 689 354 September 2007 51 183,164,031.67 4.898 4.966 5.231 0 6 666 325 October 2007 42 174,293,968.55 4.878 4.946 5.137 2 11 631 313 November 2007 38 170,456,281.88 4.856 4.924 5.137 6 10 692 401 December 2007 39 175,459,631.88 4.691 4.756 4.801 8 7 854 592 January 2008 43 202,229,132.70 4.569 4.632 4.620 8 4 975 776 ~bruary 2008 42 183,529,132.70 4.413 4.475 4.161 3 4 1,105 905 l'tIarch 2008 40 176,229,132.70 4.318 4.378 3.770 0 2 1,118 919 - ~ Average 49 187,231,016.18 4.713% 4.719% 4.948 4 6 762 457 Hun Dale: 0-1/14/2006 -17:39 Portfolio CHUL CC PM (PRF _PM4) SymRepl 6.41.202l1 Reporl Ver. 5.00 Chula Vista Investment Pool Portfolio Management Page 7 Distribution of Investments By Type March 2007 through March 2008 March April M.y June July August September October November December January February March Average Security Type 2007 2007 2007 2007 2007 2007 2007 2001 2007 2007 200B 2006 2008 by Period Managed Pool Accounts 28.8 33.3 35.3 24.0 23.5 23.9 30.4 40.1 44.5 39.8 36.2 30.8 30.2 32.4%, Passbool</Checking Accounts Federal Agency Coupon Securities 15.7 14.5 13.5 14.1 11.9 7.9 3.7 2.2 6.4"/', Federal Agency Call abies 51.4 48.4 47.6 57.8 60.8 62.5 60.1 51.6 49.3 54.1 60.8 67.6 68.1 56.9% Corporate Coupon Bonds 4.2 3.9 3.6 4.1 3.8 5.7 5.8 6.1 6.2 6.1 3.0 1.7 1.7 4.3% .j>o I ~ N Hun Dale: O~lt41200B -17:39 Portfolio CHUL CC PM (PRF __PM5) SymRepl fiA 1.202b Report Ver.5.0U Chula Vista Investment Pool Portfolio Management Interest Earnings Summary March 31, 2008 Page B March 31 Month Ending Fiscal Year To Date CD/Coupon/Discount Investments: Interest Collected Plus Accrued Interest at End of Period Less Accrued Interest at Beginning of Period Less Accrued Interest at Purchase During Period 117,115.00 "1,615,257.10 1,245,343.21 ) 0.00) 487,028.89 0.00 ( ( 4,449,728.74 1,615,257.10 1,562,800.09) 34,416.67) 4,467,769.08 246,723.33 Inlerest Earned during Period Adjusted by Capital Gains or Losses Earnings during Periods 487,028.89 4.714,492.41 ~ I ~ Pass Through Securities: Interest Collected Plus Accrued Interest al End of Period Less Accrued Interest al Beginning of Period Less Accrued Interest at Purchase During Period 0.00 0.00 0.00) 0.00) 0.00 0.00 0.00) 0.00) w Interest Earned during Period 0.00 0.00 0.00 0.00 0.00 0.00 Adjusted by Premiums and Discounts Adjusted by Capital Gains or Losses Earnings during Periods 0.00 0.00 Cash/Checldng Accounts: Interest Collected Plus Accrued Interest at End of Period Less Accrued Interest at Beginning of Period 0.00 1.034,572.52 U51,1-15.89) 2,330,885.00 1,034,572.52 1,156,980.02) Interest Earned during Period 103.456.63 2,208,477.50 Total Interest Earned during Period Total Capital Gains or Losses 670.485.52 0.00 6,676,246.58 246,723.33 Total Earnings during Period 670,485.52 6,922,969.91 I~Ufl Date: 0<111412006. 17:39 PorLfolio CHUL CC PM (PRF _PM6) SymRepl8.41 .202LJ Reporl Ver. 5,00 ~y?- City of Chuta Vista :~---~ Chula Vista Investment Pool 276 Fourth Ave "'--<~~ Accrued Interest Cl1uJa Vista CA 91910 """".......~...... (lIT OF Sorted by Issuer -Investment Number (619)691-5250 CHUIA VISTA March 1, 2008 - March 31, 2008 Adjusted Acc'd Int. Security p" MaturIty Current . Beginning at Purchase Interest Interest . Ending CUSIP Investment II Type Value Date Rate Accrued Interest During Period Earned Received Accrued Interest Federal Farm Credit Banl~ 31331X702 10446 MG'I 3,000,000.00 10/17/2011 5.100 56,950,00 000 12,750,00 0.00 G9,700.0U 3133"IYEB2 10452 MC1 3,000,000.00 11116/20-12 4.840 42,350,00 0.00 12,100,00 0.00 54,450.00 Subtotal 6,000,000.00 99,300.00 0.00 24,850.00 0.00 124,150.00 .__ ______. u__'... ____...____,__ _P. - ----------------- ---- ---- -------.-- ------- -----.-.-- Federal Home Loan Bank 31339X3F9 10302 MC1 2,000,000.00 06/12/2008 3.000 13,166.67 0.00 5,000.00 0.00 18,166,67 3133XB7M'1 10382 MC1 0.00 03/28/2000 5.000 42,500.00 0.00 7,500.00 50,000.00 0,00 3133XBNR2 10383 Me'l 2,000,000.00 04/18/2008 4.300 31,772.23 0.00 7,166.67 0.00 30,938.90 3133XGNF7 10403 MC1 2,000,000.00 09/OB/2009 5.330 51,227.22 0.00 8,883.34 53,300.00 6,8"10.56 3133XL2AO 10429 MC1 2,000,000.00 06/11/2010 5.300 23,555.56 0.00 8,1333.33 0.00 32,388.89 3'133XLBS1 10434 MC1 2,000,000.00 06/25/2010 5,500 20,lG6.67 0,00 9,166.66 0.00 29,333.33 3133XML90 10445 MC1 3,000,000.00 10/03/2012 5.300 64,925.00 0.00 13,250.00 0,00 78,17500 ~3XMUL3 10450 MC1 2,000,000.00 11/21/2012 5.125 20,472.22 0,00 8,541.67 0.00 37,013,89 3.lil3XMYPO 10451 MC1 2,000,000.00 11/19/2012 5.050 28,61G.07 0.00 8,416.66 0.00 37,033,33 *"3XNHE2 10454 MC1 4,000,000.00 12/03/2012 5.000 48,8813.89 0.00 16,666.67 0.00 65,555.56 3133XNHB8 10457 MC1 3,000,000.00 12/0012011 4.700 33,291.87 0.00 11,750.00 0.00 45,041.67 3 '1 33XN,J26 10458 MC1 3,000,000.00 12119/2011 4,625 27,750.00 0.00 11,562.50 0.00 39,312_50 3133XNUF4 10463 MC1 4,000,000.00 01114/2013 4.700 24,544.44 0.00 15,686.67 0.00 40,211.11 3l33XP4T8 10468 MC1 4,000,000.00 01/28/2013 4.200 15.400.00 0.00 14,000.00 0.00 29,400,00 3"133XP3CG 10469 MC'l 4,000,000.00 01120/2013 4,000 14,222.22 0.00 13,333.34 0.00 27,555.56 3133XP6L3 10472 MC1 5,000,000.00 01/29/2013 4.200 Hl,6G6.67 0,00 17,500.00 0.00 36,1GB.57 3133XPCV4 '10473 MC1 5,000,000.00 01/3012013 4.150 17,068.06 0.00 17,291.66 0.00 35,159.72 3133XPKV5 10474 MC1 2,000,000.00 02120/2013 4,000 2,444.'14 0,00 6,666.67 0.00 9,111.11 Subtotal 51,000,000.00 507,478.03 0.00 201,195.84 103,300.00 605,374.<17 -"--------- -.-------- -- ---.--.-.-------- ------.---- ------.-.--.-.--. .-.-----.-.-.... Federal Home Loan Mortgage CO. 3128X1KS5 '10314 MC1 0.00 OGtZ6/2008 3.070 11,066,11 0,00 2,726.89 "l3,B15.00 0,00 3126X6CX2 "10433 MC1 3,000,000.00 06/15/2010 5.400 34,200.00 0.00 13,SOO.00 0.00 47,700.00 3l2UX6CH7 10435 MC1 3,000,000.00 06/2512009 5310 20,205,00 0.00 13,275.00 0.00 42,460.00 3128X6RNB '10453 MC1 3,000,000.00 11126/2012 5.000 39.583.33 0.00 12,500.00 0.00 52,083,33 3'126X6RZ'1 10455 MC1 3,000,000.00 12/02t201"1 4.700 34.460.67 0,00 11,750.00 0.00 46,21fi.G7 3j211X6S09 10456 MC1 4,000,000.00 1210512012 4JI75 40,583.33 0.00 16,250.00 0.00 62.833.33 312BX6VFO "10459 MC1 4,000,000.00 12/"17/2012 4.750 39,U55.56 0.00 15,833.33 0.00 54,868.89 3'12i1X6UL6 10460 MC1 3,000,000.00 121'1"112012 5.000 33,333.33 000 12,500.00 0.00 45,633.33 3 '1211X6XV3 10460 MC1 3,000,000.00 01/07/2013 4_750 2'1,375.00 0,00 11,875.00 0.00 33,250.00 . Beginning Accrued may nol include investments ihat redemed in the previous monlh Ihat had outstanding accrued interest. Ending Accrued includes outstanding purchase inlerest. Portfolio CHLJL CC Run Dale:04/14/2006-11:41 AI (PRF _^l) SymRept 6.'l1.202b Repurt Ver. 5.00 Chula Vista Investment Pool Accrued Interest Sorted by Issuer M Investment Number Page 2 Adjusted Acc'd lnt. SecurHy p" Maturity Current . Beginning at Purchase Interest Intcrest . Ending CUSI? Investment # Type Value Date Rate Accrued Interest During Period Earned Received Accrued Interest Federal Home Loan Mortgage CO. 3120X6YJ9 10467 MCI 4,000,000.00 01/09/20 13 4.500 26,000.00 0.00 15,000.00 0.00 41,000.00 3 'I 28X6A63 10471 MC1 3,000,000.00 02104/2013 4.125 9,281.25 0.00 10,312.50 0.00 19,593.15 3120X63W4 10475 MC'I 3,000,000.00 0212812013 4.375 1,093.75 0.00 10,937.50 0.00 12,031.25 Subtotal 36,000,000.00 325,263.33 0.00 146,462.22 13,B15.00 457,910.55 ---.-------.-.- --------- .--~- .--------- --------- Federal Nat'1 Mtg. Assoc. 3136F3VS2 10296 MC1 3,000,000.00 06/04/2000 3,000 21,750.00 0.00 7,500.00 0.00 29,250.00 3136F3XSO 10305 MC'I 2,000,000.00 06/12/2008 3,000 13,166.67 0.00 5,000.00 0.00 10,166.67 3136F8PP4 10437 MC1 3,000,000.00 0710212009 5.375 26,427.06 0.00 13,437.50 0.00 30,864.58 3136F8QG3 10442 MC1 4,000,000.00 07123/2009 5.400 22,600,00 0.00 18,000.00 0.00 40,800.00 3'1 36FBUQ6 10448 MC1 4,000,000.00 11/01/2010 5.050 67,333,33 0.00 16,633.34 0.00 84,166.67 3136FBVQ5 10449 MC1 4,000,000.00 11/06/2011 5.000 62,777 _7B 0.00 16,666.66 0.00 79,444.44 3136f8YMl 10462 MC1 3,000,000.00 12/12120'12 5.00U 32,916.67 0.00 12,500,00 0.00 45,416.67 3139liAl<W1 10464 MC1 4,000,UOO.00 01/02/20.13 4.750 31,138,89 0.00 15,633.33 0.00 46,972.22 Subtotal 27,000,000.00 278,310.42 0.00 105,770.83 0.00 384,081.25 - .---. ---- ~neral Electric Capital Corp. :'ll1962GB78 10290 MC2 3,000,000.00 05/0H200il 3.500 34,999.99 0.00 a,750.DO 0.00 43,749.99 ..... (11 Subtotal 3,000,000.00 34,999.99 0.00 B,750.00 0.00 43,749.99 Total 123,000,000.00 1,245,352.37 . 0.00 487,028.89 117,115.00 / 1,615,266.26 .. Beginning Accrued may not include investments that redemed in the previous month that had outstanding accrued interesl. Ending Accrued includes oulstanding purchase, interest. Portfolio CHUL CC Hun Dale:O<l/14/200B-17:4'1 Al (PHF _AI) SymRep16A1.202b Reparl Vel. 5.00 ~Jf? ~ ~~.~~ Chula Vista Investment Pool Realized Gains and Losses Sorted By Maturity/Sale/Call Date Sales/Calls/Maturities: March 1, 2008 - March 31, 2008 City of Chula Vista 276 Fourth Ave Chula Vista CA 91910 (619)691-5250 CITY OF (HUlA VISTA Investment II Inv. Type Purchase Dale Par Value Sale Date Days Held Realized Total Total Total Maturity/Sale Current Rate Maturity Date Term Book Value Proceeds Gain/Loss Earnings Net Earnings Yield 365 2,000,000.00 03/17/2008 1,726 2,000,000.00 2,000,000.00 0.00 290,115.00 290,1'15.00 3.008 3,0"10 Ofi/26120011 1,027 2,000,000.00 031211120Qll 1,096 2,000,000,00 2,000,000.00 0.00 270,000.00 270,000,00 4<l9(j 5.000 03/28/2008 1,090 Tolal Realized Gains/Losses 4,000,000.00 4,000,000.00 0.00 V 560,115.00 560,115.00 3.702 Issuer 10314 MC-1 05126/2003 Federal Home Loan Morlgage Co. 10382 MC1 Federall-Iome Loan Bank 03128(2005 .;. I ~ m Hun Dale:04/14/2000-17:42 Portfolio CHUL CC CG (PRF _CGR1) SyrnRE!pI6.41.;!O;!h HE!porl Ver. 5.00 ~ Vt-- :-~~ ~ ........~~~ CITY OF (HULA VISTA Date Received Chula Vista Investment Pool Received Interest Sorted by Date Received - Grouped by Fund Received March 1,2008 - March 31, 2008 CUStP Security Type Par Current Value Rate Interest City of Chula Vista 276 Fourth Ave Chula Vista CA 91910 (619)691-5250 Variance Fund: Chuli! Vista Investment Pool Dale Due Dale Received Amount Due Amount Received M<lrch 20011 Investment # 3133XGNF7 10403 MC1 2,000,000,00 5.330 03/08/2008 0311012008 53,300.00 53,300.00 312f1Xll<S5 10314 MC1 0.00 3.070 03/17/2006 03117/2008 13,815.00 13,815.00 3133XBlM1 10382 MC1 0,00 5.000 03J2fl1200B 03128/2008 50,000.00 50,000.00 Subtotal 117,115.00 117,115.00 Chula Vista Investment Pool Subtotal 117,115.00 117,115.00 Total 117,115.00 117,115.00 Total Cash Overpayment 0.00 Total Cash Shortfall 0.00 .j:> I ~ ...... HUIlOale;Q4114f200B-17AO Portfolio CHUL CC RI (PRF__RI) SymRepl 6A1.202b Report VeL 5.00 City of Chula Vista Cash and Investments 31-Mar-08 INVESTMENTS Bank of New York Custodial Account State of CA Local Investment Agency Fund State of CA Local Investment Agency Fund Accrued Interest on Investment UNREALIZED GAIN Unrealized Gain on Fair Market Value CASH IN BANK Bank of America - General Account Bank of America - Payroll Account California Bank - Direct Deposit Account Wells Fargo Bank-CV Workers Comp Account CASH ON HAND Petty Cash Fund TIME DEPOSIT Bank of America Time Deposit Cash and Investments as of 03/31/2008 Cash/Time Deposits as of 03/31/2008 j:finance\data\Cash and Investments FY0708.March4>4-f9J8.xls Amount 123,055,130 35,459,049 17,710,787 176,224,966 (440,589) (440,589) 1,744,282 (634) 11,057 244,146 1,998,851 4,800 4,800 310,000 310,000 178,098,028 2,313,651 Schedule of Cash/Investments with Fiscal Agent as of March 31, 2008 Fiscal Maturity Purchase Conlractual Federal Bond Issue Security Description Trust Accl # Agent Type Date Date Par Value Mkt Value Cosl Yield 94 CV Pension Oblig Bd 1st American Trs Oblig CL 0 Corp Tr 95439640 US Bank Mutual Funds 0 0 0 Var COP 2000A Financing Proj Milestone Treasury Oblig FD Prem Shr 94418720/21/24 US Banl( Mutual Funds 356,254 356,254 356,254 Va, AIG-MF LLC Invest Agrmt 94418721 US Oanl( Invlmnt Agrmt 27-Aug-20 1'I-Ocl-00 1,383,983 1,888,983 1,888,983 6.340 RDA 2000 Tax Alloc Bonds AMBAC CAP Funding 94418822 US Bank Invlmnt /l.grmt 01-Sep-30 31-0ct-00 1,204.747 1,204,747 1,204,747 6.180 Milestone Treasury Oblig FO Prem Sllr 944181320/1/4 US Bank Mutual Funds 3,223,897 3,223,097 3,223,097 Var CV Public Financing Authority Milestone Treasury ObJig FD Prem Sllr 30300n 12/3/4/518/9/1 0/1 US Bank Mutual Funds 3,363,735 3,363,735 3,363,735 Var 2001-1/2001-2 RAO Trinity Plus Funding Co lnvst Agrml 94430303 US Bank Invlmnt Agrmt 02-Sep-17 04-Sep-01 1,201,778 1,201,778 1,201,770 5.600 Trinity Plus Funding Co tnvst Agrml 94430312 US Bank Invtlllllt Agrrnl 02-Sep-17 04-Sep-01 426,500 426,500 426,500 5.600 2002 COP Police Facilities MBIA, Inc. Investment Agreemenl 94445202 US Bank Invmnt Agrlnt 01-Aug-32 20-'/un-2002 2,031,750 2,031,750 2,031,750 5.835 Milestone Treasury ObJig FO prem Sl1r 94445200/2/4 US Bank Mulual Funds 1,125,290 1,125,290 1,125,290 Va, CFD 06-) Improvement Area A Cash 94477000 US Banl~ Cash-Fiscal Agt Mitestone Treasury Oblig FO Prem Shr 94477000/3/4/5/6/9/10 US Bank Mutual Funds 4,505,387 4,505,387 4,505,387 Va, Local Agency Investment Fund 94477005/6/9 US Banl( Invmnl Agrmt 5,408,152 5.408,152 5,408,152 Va' 2003 Refunding Cerl of ParticipaliOl FSA Capital Mgmt Invst Agreement 94652201 US Bank Invmnl Agrmt 01-Sep-12 11-Jun-Q3 1,132,000 1,132,000 1,132,000 3.100 Milestone Treasury Oblig FO Prem Shr 94652200/1 US Bank Mutual Funds 6 6 6 Var CFO 2001-2 McMitlin-Olay Ranch 6 Milestone Treasury Oblig FO Prem Shr 1658900/03/04105/08/09" US Bank Mutual Funds 1,606,349 1,606,349 1,606,349 Var Cash 94658900-10 US Bank Cash-Fiscal Agl CFO 08-1 Otay Ranch Village 6 Milestone Treasury Oblig FO Prem Shr 2100/03104/05/06107/101" US Bank Mutual Funds 2,870,042 2,870,042 2,870,042 Va' LAIF 94682105/12 US Bank Invmnl Agrml 3,647,677 3,647,677 3,647,677 Cash 94682100 US Bank Cash-Fiscal Ag( CFD 07-1 McMillin Olay Rncl1 VlIg 1 Milestone Treasury Olllig FD Prem Sllr '84708000/03/04/0510610 US Bank Mutual Funds 515,042 515,042 515,042 Var lAIF 784700003/05 US Bank Invmnl Agrml 2,336,224 2,336,224 2,336,224 Cash 704708010 US Bank Cash-Fiscal Agl CFD 06-1 Improvement Area B Milestone Treasury Oblig FD Prem Shr 786.104000/3/4/5 US Bank Mutual Funds 3,252,541 3,252,541 3,252,541 Va, Cash 706104000-08 US Balll~ Cash-Fiscal Agl 0 200~OP Civic Center Phase I BNY Hamilton Trsy Money FD Premier 325540-44 BNY Mutual Funds 1,211,208 1,211,208 1,211,208 Va, ~ FSA Capital Management Services LLC 325544 BNY Invmnl Agrmt 01-Mar-34 16-Sep-04 2,395,911 2,395,911 2,395,911 5.205 CD Cash BNY Casll-Fiscal Agl 2006 COP Civic Center Phase II BNY Hamilton Trsy Money FD Premier 145756/57/58/68/69 BNY Mutual Funds 708,977 708,077 708,977 FSA Investment Agreement 145757 BNY Invmnt Agrml 01.Mar-36 17 -Mar -2006 1,272,459 1,272,459 1,272,459 5.010 CVPFA 2005 Rev Refunding Ser A Milestone Treasury Oblig FD Prem Sllr 790480000~. US Bank Mutual Funds 13,556,125 13,556,125 13,556,12!l Var Citigroup GIC #871615.1 Heserve Accounts US Bank Invmnt Agrmt 01-Sep-2032 6,436,873 6,436,873 6,436,873 4889 US Treasury Escrow Accounts US Bank US Trsy Notes 65,066,165 75,061,324 .75,061,324 Var Cash BNY Cash-Fiscal Agt CFO 01-1 Improvement Area B Milestone Treasury Oblig FD Prem Shr 792183003-10 US l3anl( Mutual Fund~ 7,810,617 7,310,617 7,310,617 Va, CFO 12-1 McMillin Otay Rnch Vl1g 7 Milestone Treasury Oblig FD Prem Sllr '91949000/415/6/718/11/1 US Bank Mutual Funds 6,490,710 6,490,710 6,490.110 Var AIG Matched FOG Corp lovst Agrlnt 791949005/11112 US Bank Invmnl Agrmt CFD 13-1 Olay Rancll VlIg 7 Milestone Treasury Obllg FD Prem Sllr 774000/03/04105106/07/0 US Bank Mutual Funds 5,449,560 5,449,560 5,449,560 Var LAIF 793774003 US Bank lnvmnt Agrrnt 1,203,338 1,203,338 1,203,336 Cash 793774011 US Bank Casll-Fiscal Agl CFO 07-113 McMillin Otay Rnch VUg Milestone Treasury Oblig FO Prem Shr '94322000/01/03/04/05/0 US Bank Mutual rUllds 2,477,373 2,477,373 2,477,373 Var LAIF 794322003 US Bank lnvmnt Agrmt 1,077,766 1,077,766 1,077,766 Cash 794322006 US Bank Cash-Fiscal AgI 06 Sr. Tax Alloc Ref Bonds A Milestone Treasury PS Fund # M5 103986000/05 US Bank Mutual Funds 2 2 2 Var Rabobank tnternational NY Branch 103906003 US Bank fnvlllnt Agrml 09-Aug-2027 11-Sep-2006 1,027,945 1,027,945 1,027,945 4.900 06 Subordinate Tax Alloc Ref Bds Milestone Treasury PS Fund # M5 103987003105 US Bant( Mutual Funds 25,902 25,902 25,902 Var CitiGroup Financial Products, Inc. GIC 103937003 US Bank Invmnt Agrml 26-Sep--2027 11-Sep-2006 1,004,365 1,004,365 1,004,365 5.097 Orange Tree MHP Cash - Interest Bearing Acct 2324-80156 B of A Restricted Cash 579,104 579,104 579,104 Var RDA I-lousing Program Cash - Interest Bearing Accl Various B or A Restricted Cash 3,920,485 3,920,485 3,920,485 Var COBG Housing Program Cash - Interesl Bearing Acel Various BorA Restricted Cash 369,509 369,509 369,509 Var Grand Total as of March 31, 2008 162,180,746 172,175,905 172,175,905 F lIename:J :\fin ance\da ta \lnves t\jnv08. xl s CITY COUNCIL AGENDA STATEMENT ~\'f::.. CllY OF J~ CHUlA VISTA ITEM TITLE: SUBMITTED BY: REVIEWED BY: MAY 13,2008 ITEM 5" RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING GROUNDS MAINTENANCE SERVICES FROM GREENSCAPE INC. IN ACCORDANCE WITH TERMS AND CONDITIONS OF THE CITY OF CHULA VISTA BID 0-07/08 FOR A ONE (1) YEAR PERIOD BEGINNING JULY 1, 2008, THROUGH JUNE 30, 2009, WITH FIVE (5) ONE YEAR OPTIONS TO EXTEND BY MUTUAL CONSENT THROUGH JUNE 30, 2014 DIRECTOR OF PUBLIC WORK CITY MANAGER '7 -,- -+..~ Dil ~ ASSISTANT CITY MANAGER "7 'I 4/5THS VOTE: YES D NO [!] SUMMARY Request for Proposal 8-07/08 for Grounds Maintenance Service was advertised in the Star News and posted electronically on Planet Bids. Six (6) contractors submitted bids including one local supplier. Adoption of the resolution will authorize Greenscape Inc. to provide services necessary to replace and repair landscape and irrigation damaged by accidents, perform landscape enhancement projects and complete brush reduction in City Open Space areas. This work will be provided on an as needed basis above and beyond existing maintenance agreements in the Open Space and Community Facility Districts. Cumulatively, throughout the various Open Space and Community Facility Districts citywide, it is anticipated that approximately $200,000 annually will be spent for these services. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 (b)(2) of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA 5-1 MAY 13, 2008, Item 2- Page 2 of3 Guidelines the activity IS not subject to CEQA. Thus, no environmental review is necessary . RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not Applicable DISCUSSION The Request for Proposal was structured so that the contract could be awarded by item, groups of items, or as a lot, whichever was in the best interest of the City. Each bid was evaluated based on unit pricing for each individual category to determine which contractor was the lowest responsive and responsible bidder. Original bid submittals are available in the Purchasing Agent's office. Representatives from 23 companies attended a mandatory pre-bid conference held on March 5, 2008. There were four categories to award: Irrigation, Brush Clearance, Revegetation and Fencing. Only one vendor submitted pricing for fencing but they could not provide all the fencing required by the contract. Therefore, staff recommends awarding a contract for irrigation, brush clearance and revegetation to Greenscape Inc., who represents the lowest responsive and responsible bidder. Table I Contractor Unit Pricing Bid Combined Totals IRRIGATION BRUSH CONTRACTOR BID CLEARANCE REVEGETATION "Low Bid all Greenscane $2,337.50 $5,800.00 $6687.50 cate!!ories R. C. ' s Landscaoe $5,625.00 No Bid $18,360.00 TruGreen $4,960.00 $8,208.00 $10,230.00 Watersed!!e $4,993.00 $9,081.00 $26,611.00 YounllNick's No Bid $6,280.00 No Bid Asolundh Tree No Bid $11,242.28 No Bid ANTICIPATED EXPENDITURE FY08-09 $50,000 $75,000 $75,000 5-2 MAY 13,2008, Item~ Page3 00 DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found a conflict exists, in that Councilman McCann has property holdings within 500 feet of the boundaries of the property, which is the subject ofthis action. FISCAL IMPACT There is no direct fiscal impact to the General Fund from approving this resolution in that funds expended for this landscape contract are maintained within the Special Tax Assessment Districts. Purchase orders will be issued as authorized departmental requests are received. Prepared by: Paul Sirois, Open Space Manager, Public Works Department 5-3 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING GROUNDS MAINTENANCE SERVICES FROM GREENSCAPE INC. IN ACCORDANCE WITH TERMS AND CONDITIONS OF THE CITY OF CHULA VISTA BID 0-07/08 FOR A ONE (I) YEAR PERIOD BEGINNING JULY 1, 2008 THROUGH JUNE 30, 2009, WITH FIVE (5) ONE YEAR OPTIONS TO EXTEND BY MUTUAL CONSENT THROUGH JUNE 30, 2014 WHEREAS, request for Proposal 8-07/08 for Grounds Maintenance Service was advertised in the Star News and posted electronically on Planet Bids; and WHEREAS, six (6) contractors submitted bids including one local supplier; and WHEREAS, adoption of the resolution will authorize Greenscape Inc. to provide services necessary to replace and repair landscape and irrigation damaged by accidents, perform landscape enhancement projects and complete brush reduction in City Open Space areas; and WHEREAS, this work will be provided on an as needed basis above and beyond existing maintenance agreements in the Open Space and Community Facility Districts; and WHEREAS, staff recommends awarding a contract for irrigation, brush clearance and revegetation to Greenscape Inc., who represents the lowest responsive and responsible bidder; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ofChula Vista that it authorizes grounds maintenance services from Greenscape Inc. in accordance with terms and conditions of the City of Chula Vista Bid 0-07/08 for a one (I) year period beginning July 1, 2008 through June 30, 2009, with five (5) one year options to extend by mutual consent through June 30, 2014. Presented by Approved as to form by Dave Byers Director of Public Works , ;t.,=~ tf~ ~ Ann Moore City Attorney 5-4 CITY COUNCIL AGENDA STATEMENT ~v~ CITY OF :lfilj mULA VISTA MAY 13, 2008, Item Co ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE PERFORMING AND VISUAL ARTS TASK FORCE. SELECTION OF THE FISCAL YEAR 2008/2009 PERFORMING AND VISUAL ARTS GRANT RECIPIENTS AND MONETARY GRANT AWARDS TOTALING $35,000. LIBRARY DIRECTOR,~ CITY MANAGER S T --H r t:>~ GO, ASSISTANT CITY MANAGER S T SUBMITTED BY: REVIEWED BY: 4/5THS VOTE: YES D NO [!] SUMMARY In 1997, the City Council approved a Sublease with Live Nation, Inc. (formerly Universal Concerts) that established a process whereby a portion of ticket sales proceeds at the Cricket Wireless Amphitheater would be paid to the City and utilized for a Performing and Visual Arts Fund. This Fund is to be used for arts grants to the Chula Vista community for the purpose of promoting and stimulating the growth of performing and cultural arts within Chula Vista. This year the Library department received $34,630 from Live Nation for their 2007 Concert Series. As called for in the sublease, a Performing and Visual Arts Task Force (Task Force) was established to annually make recommendations to the City Council regarding the arts grant awards. The Task Force is assisted by the Library department, which formally conducts the grant application process. The Task Force has reviewed the Fiscal Year 2008/2009 applications and makes the following recommendations to the City Council. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that there is no possibility that the activity in question may have a significant effect on the environment; therefore, pursuant to Section 15061(b)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. 6-1 MAY 13,2008 Item ~ Page 2 of 6 RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION The Task Force recommends that the City Council award arts funds to groups as outlined in this report. The Cultural Arts Commission unanimously endorsed the Task Force recommendations at their meeting on April 14, 2008. DISCUSSION As it has since the program's inception, the Library department administered the Performing and Visual Arts Fund grant application process. Performing and Visual Arts Fund Grant Application Packets were distributed by the Library to the Sweetwater Union High School District, Chula Vista Elementary School District, all former grant recipients, plus arts groups and individuals in the Chula Vista community and San Diego region. The application packet was available on the Library's website and one "Technical Workshop" to provide assistance in completing the grant application forms was held on January 5, 2008. Nineteen applications totaling $57,400 in requests were received by the application due date of January 25, 2008. Upon receipt and review, the Library department made all applications for funding available to the Task Force. The current members of the Task Force are: Mayor Cheryl Cox Roderick Reinhart, City staff representative Thierry Gray, Live Nation/Cricket Wireless Amphitheatre representative William Virchis, Sweetwater Union High School district representative Debra McLaren, Chula Vista Elementary School district representative Todd Voorhees, Chula Vista Cultural Arts Commission representative Kevin Tilden, At-Large Committee Member The nineteen applications were then reviewed and ranked using pre-established criteria by the Task Force on March 14,2008 (see ATTACHMENT A for a list of the criteria). The Task Force recommends funding seventeen applications for a total amount of $35,000. While it is recommended that all but two applicant agencies receive funding, a majority of requests were adjusted based on the Council-approved Task Force policies. One application, from Otay Ranch High School Art Club, was ruled ineligible for funding because the request did not follow the grant application's criteria, which specifically exclude capital equipment outlays as acceptable request items. Another application from the City of Chula Vista's Otay Recreation Center was deemed inadequate in terms of artistic merit, creativity and imagination, and community impact and subsequently was not recommended for funding. 6-2 MAY 13, 2008 Item ~ Page 3 of6 List of Grant Recommendations: .. . Allen Elementary School $2,500 To provide a series of in-school assemblies and performances by local professional artists that represents Hispanic/Latino, Filipino, and Pacific Island cultures. · Bonitafest Melodrama $2,000 To provide funding for a community musical/melodrama based on local history appropriate for multigenerational, culturally diverse family audiences. · Bonita Vista High School "The Music Machine" Boosters $1,000 To provide funding for two public performances of the vocal music departments of Bonita Vista Middle and High Schools, as well as The Music Machine show choir to be held at Mayan Hall. · Bonita Vista High School "Sound Unlimited" To provide funding for public relations materials competitive festival for women's show choirs. $1,000 for the "For Ladies Only" · California Ballet Association $2,000 To provide promotions support for the "3rd Annual California Heritage Project Production" featuring California historical stories and events told through performing dance arts, visual arts, and authentic music forms. California Ballet will perform excerpts from The Legend of Josefa, a historical love story between Dona Josefa Carrillo and Captain Henry Fitch at Chula Vista's Bayside Park. · Chula Vista Art Guild $2,300 To stage a competitive visual arts (painters') show, the eighth annual, for local area artists with prizes awarded to the top four artists. · Fern Street Community Arts $2,500 In partnership with the Chula Vista Community Collaborative, to provide workshops and performances for children at the annual "Day of the Child" event held in Memorial Park, Chula Vista. · First United Methodist Church $1,200 To host a free admission, open to all members of the community concert of the San Diego Master Chorale under the direction of new music director Dr. Gary McKercher on October 19, 2008. · Friends of the Chula Vista Library - Civic Center Branch $2,000 To assist the Friends of the Chula Vista Library - Civic Center Branch in sponsoring a Roots Music Series that includes local arts groups dedicated to performing and educating their audiences in their respective art forms. 6-3 MAY 13, 2008 Item ~ Page 4 of 6 · Lamb's Player's Theatre $2,500 . To present to Chula Vista middle and high school students in South Bay Community Services after-school programs a performance of Early American Voices celebrating pivotal moments in early U.S. history. · Mariachi Scholarship Foundation To provide promotional materials for the Mariachi Scholarship produced concerti gala event that will recognize local students, sponsors. $1,000 Foundation- donors and · OnStage Playhouse $1,000 To help continue a theatre arts intern program for up to 20 SUHSD high school students. Theatre students will attend seminars and work under the supervision of seasoned professionals during six productions in 2008/2009. · Rohr Elementary School PTA $2,500 To work with the teaching staff of Rohr Elementary School in providing artist/teacher curriculum planning and in-class coaching/collaborative sessions for integrating the arts into teaching strategies applied in literacy, social studies, math and science. · San Diego Junior Theatre $5,000 To provide greatly increased local promotions and public relations efforts for Chula Vista branch classes and productions during the 2008/2009 season. · Sail Diego Opera Association $2,500 San Diego Opera will partner with SUHSD to bring the Opera Ensemble to Rancho del Rey Middle School, Castle Park Middle School, Castle Park High School, and Hilltop High School for live performances and discussion groups. Study guides will be distributed to the teachers prior to the Ensemble visit · Sweetwater Union High School District- V AP A Council To provide support for the annual district-wide visual supplying art materials for the participating students. $2,000 arts show as well as · Third Avenue Village Association $2,000 To provide partial funding for the Village Vibes Concert Series of live music summer concerts in Memorial Park. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section l8704.2(a)(l) is not applicable to this decision. 6-4 MAY 13, 2008 Item ~ Page 5 of6 FISCAL IMPACT There is no General Fund impact associated with these grants. The recommended Fiscal Year 2008/2009 grant awards total $35,000. The fund carries a current reserve amount of $13,945.89. Awarding a total of $35,000 for the 2008/2009 fiscal period will leave a balance of $13,575.89 to be used for emergency "out-of-cycle" grant requests received during 2008/2009. Any remaining funds may be carried over and added to next year's grants program. ATTACHMENTS A. Criteria for the Allocation of the Performing Arts Fund as approved by City Council on December 14, 1999. 6-5 ATTACHMENT A Criteria for the Allocation of the Performing Arts Fund as approved by City Council on December 14,1999. The Performing/Visual Arts Fund, established by the sublease between the City and Live Nation, shall be annually re-granted through a formal application process. The following groups and individuals shall be eligible to apply for funds: · Chula Vista based tax-exempt, non-profit organizations · Chula Vista based educational institutions · Chula Vista based religious organizations · Performance groups associated with Chula Vista based educational institutions (i.e., the Music Machine) · The City of Chula Vista and its various departments and Boards and Commissions · Individuals who reside in Chula Vista For-profit organizations, institutions and businesses shall not be eligible to apply for funds. Non-Chula Vista based non-profit organizations shall not be eligible to apply for funds unless they partner with Chula Vista based organizations. Individual Chula Vista residents (especially students) shall be eligible to apply, in an effort to develop local talent. Per the agreement, applicants may only apply for funds to underwrite the cost of presentations. Funds shall not be awarded to establish an endowment or trust fund, for administrative costs, for capital projects, for rent of performance or office space, and/or for general operating expenses. 6-6 RESOLUTION NO. 2008- - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE PERFORMING AND VISUAL ARTS TASK FORCE SELECTION OF THE FISCAL YEAR 2008/09 PERFORMING AND VISUAL ARTS GRANT RECIPIENTS AND MONETARY GRANT AWARDS TOTALING $35,000 WHEREAS, in 1997, the City Council approved a Sublease with Live Nation, Inc. (formerly Universal Concerts) that established a process whereby a portion of ticket sales proceeds at the Cricket Wireless Amphitheater would be paid to the City and utilized for a Performing and Visual Arts Fund; and WHEREAS, this Fund is to be used for arts grants to the Chula Vista community for the purpose of promoting and stimulating the growth of performing and cultural arts within the city of Chula Vista; and WHEREAS, this year the Library department received $34,630 from Live Nation for their 2007 Concert Series; and WHEREAS, as it has since the program's inception, the Library department administered the Performing and Visual Arts Fund grant application process; and WHEREAS, Performing and Visual Arts Fund Grant Application Packets were distributed by the Library to the Sweetwater Union High School District, Chula Vista Elementary School District, City of Chula Vista web site, all former grant recipients, plus arts groups and individuals in the Chula Vista community and San Diego region; and; WHEREAS, nineteen applications totaling $57,400 in requests were received by the application due date of January 25, 2008; and WHEREAS, upon receipt and review, the Library department made all applications for funding available to the Mayor's Task Force; and WHEREAS, the nineteen applications were then reviewed and ranked uSing pre- established criteria by the Task Force on March 14, 2008; and WHEREAS, the Task Force recommends funding seventeen applications for a total amount of$35,000; and 6-7 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve the Performing and Visual Arts Task Force selection of the Fiscal Year 2008/09 Performing and Visual Arts Grant recipients and monetary grant awards totaling $35,000. Presented by Approved as to form by Leah Browder Interim Library Director ik{,~~~~\\ Ann Moore City Attorney 6-8 CITY COUNCIL AGENDA STATEMENT ITEM TITLE: SUBMITTED BY: REVIEWED BY: MAY 13,2008, Item--L RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE TWO-PARTY AGREEMENT BETWEEN B-ADAIR CONSULTING & ADMINISTRATIVE SERVICES AND THE CITY OF CHULA VISTA TO ADMINISTER THE COMMUNITY HOUSING IMPROVEMENT PROGRAM; AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE AMENDMENT AND THREE ONE-YEAR OPTIONS TO EXTEND THE AGREEMENT ASSISTANT D~CTpR Qf REDEVELOPMENT AND HOUSING ~/ I' ~ CITY MANAGER S /' -Fo,.... Dk:!' G;, ASSISTANT CITY MANAGER S" 4/STHS VOTE: YES D NO ~ SUMMARY As part of a commitment to improve the quality of life and longevity of low-income owner- occupied households, the City has funded the Community Housing Improvement Program ("CHIP") to provide low-interest and deferred loans for health and safety-related repairs. In 2006, the City of Chula Vista solicited proposals for the management of the program through a request for proposal process and as a result, in August 2006, entered into a two- party agreement (the "Agreement", Attachment I) with B-Adair Consulting & Administrative Services ("B-Adair"). This action amends the Agreement, increasing the "Authorization Limit" to $81,250 through June 2009, and authorizes the purchasing agent to execute three (3) additional one-year options to extend, for a maximum of $30,000 each (Attachment 2). ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. RECOMMENDATION Adopt Resolution. 7-1 MAY 13, 2008, Item~ Page 2 of3 BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION In a Request for Proposals/Qualifications dated April 12, 2006, the City of Chula Vista solicited proposals for the management of CHIP for one (1) year with five (5) one (1) year options to extend and selected B-Adair Consulting & Administrative Services. B- Adair is a sole proprietorship run by Brandy Adair, whom was selected due to her intimate knowledge of federal grants and her extensive experience providing a variety of support for grant programs and housing activities. On August 25, 2006, the City entered into a contract with B-Adair for one (1) year with a maximum compensation of $38,500. In 2007, the City extended the Agreement for one year, pursuant to the Purchasing Agent's authority. Since entering into the contract on August 25, 2006, B-Adair has worked with over 200 interested citizens, has approximately 80 active files, has completed processing of 40 loans and additionally revised program materials for $44,250, performing to contract requirements. The implementation of the program is staff intensive and would have cost the Agency over $160,000 in City staff time to provide the same level of service to the program and beneficiaries. City staff now desires to extend the Agreement through Fiscal Year 2009. To date, B- Adair has earned $44,250 under the Agreement. Council authorization is being sought at this time because the proposed Amendment would increase the contract amount above the current Purchasing Agent limit of $50,000 for professional services. The action tonight amends the existing Agreement to extend the term through 2009 and to authorize three, one-year options to extend the Agreement. The Amendment will increase the current "Authorization Limit" to $81,250, and will authorize the three additional one-year options. Adoption of the Resolution authorizes the Purchasing Agent to exercise those options, at a maximum expenditure of $30,000 per option year. Scope of Work: B-Adair Consulting & Administrative Services provides the following services: . Review and process applications; . Coordinates City staff to perform inspections, conduct CHIP committee meetings and make contractor payments; and . Complete all applicable documents in accordance with both grant fimding and City requirements. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. FISCAL IMPACT CHIP loans and administration are fimded through Community Development Block Grant ("CDBG") fimds from the U.S. Department of Housing and Urban Development. 7-2 MAY 13,2008, Item3- Page3 of3 Since contract execution, $44,250 has been expended on the B-Adair contract through the initial contract and a one (1) year extension executed July 1, 2007. The action tonight will encumber $7,000 in CDBG funds for FY 08 and $30,000 in CDBG funds for each of the contract extension options thereafter. Fiscal Year 2008 funds are budgeted and available in the existing budget. Future fiscal years will be budgeted through the annual budget process. ATTACHMENTS 1. Two Party Agreement 2. First Amendment to the Two Party Agreement Prepared by: Stacey Kurz, Senior Project Coordinator. Redevelopment and Housing 7-3 Attachment 1 AGREEMENT BETWEEN CITY OF CHULA VISTA AND B-ADAIR CONSULTING & ADMINISTRATIVE SERVICES FOR IMPLEMENTATION OF A OWNER-OCCUPIED HOME IMPROVEMENT PROGRAM This agreement ("Agreement"), dated August ;).5, 2006 for the purposes of reference only, and effective as of the date last executed unless another date is otherwise specified in Exhibit A, Paragraph 1 is between the City-related entity as is indicated on Exhibit A, paragraph 2, as such ("City") , whose business form is set forth on Exhibit A, paragraph 3, and the entity indicated on the attached Exhibit A, paragraph 4, as Consultant, whose business form is set forth on Exhibit A, paragraph 5, and whose place of business and telephone numbers are set forth on Exhibit A, paragraph 6 ("Consultant"), and is made with reference to the following facts: Recitals WHEREAS, the City is seeking professional consultant services to assist the City in implementing a owner-occupied home improvement program; and WHEREAS, B-Adair Consulting & Administrative Services, was selected as Consultant due to it's intimate knowledge of the HOME Investment Partnership Program ("HOME") and Community Development Block Grants ("CDBG"), her extensive experience, and her ability to complete the services in a timely manner; and WHEREAS, Consultant warrants and represents that they are experienced and can prepare and deliver the services required of Consultant to City within the time frames herein provided all in accordance with the terms and conditions of this Agreement; 1 7-4 Obliaatorv Provisions Paaes NOW, THEREFORE, BE IT RESOLVED that the City and Consultant do hereby mutually agree as follows: 1. Consultant's Duties A. General Duties Consultant shall perfonm all of the services described on the attached Exhibit A, Paragraph 7, entitled "General Duties"; and, B. Scope of Work and Schedule In the process of performing and delivering said "General Duties", Consultant shall also perfonm all of the services described in Exhibit A, Paragraph 8, entitled " Scope of Work and Schedule", not inconsistent with the General Duties, according to, and within the time frames set forth in Exhibit A, Paragraph 8, and deliver to City such Deliverables as are identified in Exhibit A, Paragraph 8, within the time frames set forth therein, time being of the essence of this agreement. The General Duties and the work and deliverables required in the Scope of Work and Schedule shall be herein referred to as the "Defined Services". Failure to complete the Defined Services by the times indicated does not, except at the option of the City, operate to tenminate this Agreement. C. Reductions in Scope of Work City may independently, or upon request from Consultant, from time to time reduce the Defined Services to be perfonmed by the Consultant under this Agreement. Upon doing so, City and Consultant agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction in the compensation associated with said reduction. D. Additional Services In addition to perfonming the Defined Services herein set forth, City may require Consultant to perfonm additional consulting services related to the Defined Services ("Additional Services"), and upon doing so in writing, if they are within the scope of services offered by Consultant, Consultant shall perfonm same on a time and materials basis at the rates set forth in the "Rate Schedule" in Exhibit A, Paragraph 11 (C), unless a separate fixed fee is otherwise agreed upon. All compensation for Additional Services shall be paid monthly as billed. E. Standard of Care 2 7-5 Consultant, in performing any Services under this agreement, whether Defined Services or Additional Services, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions and in similar locations. F. Insurance Consultant must procure insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work under the contract and the results of that work by the consultant, his agents, representatives, employees or subcontractors and provide documentation of same prior to commencement of work. The insurance must be maintained for the duration of the contract. Minimum ScoDe of Insurance Coverage must be at least as broad as: 1. Insurance Services Office Commercial General Liability coverage (occurrence Form CG0001) 2. Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto). 3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. 4. Professional Liability or Errors & Omissions Liability insurance appropriate to the consultant's profession. Architects' and Engineers' coverage is to be endorsed to include contractual liability. Minimum Limits of Insurance Contractor must maintain limits no less than: 1. General Liability: (Including operations, products and completed operations, as applicable.) $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability insurance with a general aggregate limit is used, either the general aggregate limit must apply separately to this project/location or the general aggregate limit must be twice the required occurrence limit. 2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 3 7-6 3. Workers' Compensation Employer's Liability: Statutory $1,000,000 each accident $1,000,000 disease-policy limit $1,000,000 disease-each employee 4. Professional Liability or Errors & Omissions Liability: $ 1,000,000 each occurrence $1,000,000 policy aggregate Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer will reduce or eliminate such deduclibles or self-insured retentions as they pertain to the City, its officers, officials, employees and volunteers; or the consultant will provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Other Insurance Provisions The general liability, automobile liability, and where appropriate, the worker's compensation policies are to contain, or be endorsed to contain, the following provisions: 1. The City of Chula Vista, itsoft/cers, officials, employees, agents, and volunteers are to be named as additional insureds with respect to liability arising out of automobiles owned, leased. hired or borrowed by or on behalf of the consultant, where applicable, and, with respect to liability arising out of work or operations performed by or on behalf of the consultant's including providing materials, parts or equipment fumished in connection with such work or operations. The general liability additional insured coverage must be provided in the form of an endorsement to the contractor's insurance using ISO CG 2010 (11/85) or its equivalent. Specifically, the endorsement must not exclude Products / Completed Operations coverage. 2. The consultant's General Liability insurance coverage must be primary insurance as it pertains to the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance. 4 7-7 3. . Each insurance policy required by this clause must be endorsed to state that coverage will not be canceled by either party, except after thirty (30) days' prior written notice to the City by certified mail, retum receipt requested. 4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of the Civil Code. 5. Consultant's insurer will provide a Waiver of Subrogation in favor of the City for each required policy providing coverage during the life of this contract. If General Liability, Pollution and/or Asbestos Pollution Liability and/or Errors & Omissions coverage are written on a claims-made form: 1. The "Retro Date" must be shown, and must be before the date of the contract or the beginning of the contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a "Retro Date" prior to the contract effective date, the Consultant must purchase "extended reporting" covera.ge for a minimum of five (5) years after completion of contract work. 4. A copy of the claims reporting requirements must be submitted to the City for review. Acceptability of (nsurers Insurance is to be placed with licensed insurers admitted to transact business in the State of California with a current A.M. Best's rating of no less than A V. If insurance is placed with a surplus lines insurer, insurer must be listed on the State of California List of Eligible Surplus Lines Insurers (LESU) with a current A.M. Best's rating of no less than A X. Exception may be made for the State Compensation Fund when not specifically rated. Verification of Coverage Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on insurance industry forms, provided those endorsements or policies conform to the contract requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require, at any time, complete, certified copies of all required insurance policies, including endorsements evidencing the coverage required by these specifications. 5 7-8 Subcontractors Consultants must include all sub-consultants as insureds under its policies or furnish separate certificates and endorsements for each sub-consultant. All coverage for sub- consultants are subject to all of the requirements included in these specifications. G. Securitv for Performance. (1) Performance Bond. In the event that Exhibit A, at Paragraph 19, indicates the need for Consultant to provide a Performance Bond (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled "Performance Bond"), then Consultant shall provide to the City a performance bond in the form prescribed by the City and by such sureties which are authorized to transact such business in the State of California, listed as approved by the United States Department of Treasury Circular 570, httD:/lwww.fms.treas.aov/c570, and whose underwriting limitation is sufficient to issue bonds in the amount required by the agreement, and which also satisfy the requirements stated in Section 995.660 of the Code of Civil Procedure, except as provided otherwise by laws or regulations. All bonds signed by an agent must be accompanied by a certified copy of such agent's authority to act. Surety companies must be duly licensed or authorized in the jurisdiction in which the Project is located to issue bonds for the limits so required. Form must be satisfactory to the Risk Manager or City Attorney which amount is indicated in the space adjacent to the term, "Performance Bond", in said Paragraph 19, Exhibit A. (2) Letter of Credit. In the event that Exhibit A, at Paragraph 19, indicates the need for Consultant to provide a Letter of Credit (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled "Letter of Credit"), then Consultant shall provide to the City an irrevocable letter of credit callable by the City at their unfettered discretion by submitting to the bank a letter, signed by the City Manager, stating that the Consultant is in breach of the terms of this Agreement. The letter of credit shall be issued by a bank, and be in a form and amount satisfactory to the Risk Manager or City Attorney which amount is indicated in the space adjacent to the term, "Letter of Credit", in said Paragraph 19, Exhibit A. (3) Other Security In the event that Exhibit A, at Paragraph 19, indicates the need for Consultant to provide security other than a Performance Bond or a Letter of Credit (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled "Other Security"), then Consultant shall provide to the City such 6 7-9 other security therein listed in a form and amount satisfactory to the Risk Manager or City Attorney. I. Business License Consultant agrees to obtain a business license from the City and to otherwise comply with Tille 5 of the Chula Vista Municipal Code. 2. Duties of the City A. Consultation and Cooperation City shall regularly consult the Consultant for the purpose of reviewing the progress of the Defined Services and Schedule therein contained, and to provide direction and guidance to achieve the objectives of this agreement. The City shall permit access to its office fucilities. files and records by Consultant throughout the term of the agreement. In addition thereto, City agrees to provide the information. data, items and materials set forth on Exhibit A, Paragraph 10, and with the further understanding that delay in the provision of these materials beyond 30 days after authorization to proceed, shall constitute a basis for the justifiable delay in the Consultant's performance of this agreement. B. Compensation Upon receipt of a properly prepared billing from Consultant submitted to the City periodically as indicated in Exhibit A, Paragraph 18, but in no event more frequently than monthly, on the day of the period indicated in Exhibit A, Paragraph 18, City shall compensate Consultant for all services rendered by Consultant according to the terms and conditions set forth in Exhibit A, Paragraph 11, adjacent to the governing compensation relationship indicated by a "checkmark" next to the appropriate arrangement, subject to the requirements for retention set forth in paragraph 19 of Exhibit A. and shall compensate Consultant for out of pocket expenses as provided in Exhibit A, Paragraph 12. All billings submitted by Consultant shall contain sufficient information as to the propriety of the billing to permit the City to evaluate that the amount due and payable thereunder is proper, and shall specifically contain the City's account number indicated on Exhibit A, Paragraph 18 (C) to be charged upon making such payment. 3. Administration of Contract Each party designates the individuals ("Contract Administrators") indicated on Exhibit A, Paragraph 13, as said party's contract administrator who is authorized by said party to represent them in the routine administration of this agreement. 7 7-10 4. Term. This Agreement shall terminate when the Parties have complied with all executory provisions hereof. 5. Liquidated Damages The provisions of this section apply if a Liquidated Damages Rate is provided in Exhibit A, Paragraph 14. It is acknowledged by both parties that time is of the essence in the completion of this Agreement. It is difficult to estimate the amount of damages resulting from delay in performance. The parties have used their judgment to arrive at a reasonable amount to compensate for delay. Failure to complete the Defined Services within the allotted time period specified in this Agreement shall result in the following penalty: For each consecutive calendar day in excess of the time specified for the completion of the respective work assignment or Deliverable, the consultant shall pay to the City, or have withheld from monies due, the sum of liqUidated Damages Rate provided in Exhibit A, Paragraph 14 ("Liquidated Damages Rate"). Time extensions for delays beyond the consultant's-control, other than delays caused by the City, shall be requested in writing to the City's Contract Administrator, or designee, prior to the expiration of the specified time. Extensions of time, when granted, will be based upon the effect of delays to the work and will not be granted for delays to minor portions of work unless it can be shown that such delays did or will delay the progress of the work. 6. Financial Interests of Consultant A. Consultant is Designated as an FPPC Filer. If Consultant is designated on Exhibit A, Paragraph 15, as an "FPPC filer", Consultant is deemed to be a "Consultant" for the purposes of the Political Reform Act conflict of interest and disclosure provisions, and shall report economic interests to the City Clerk on the required Statement of Economic Interests in such reporting categories as are specified in Paragraph 15 of Exhibit A, or if none are specified, then as determined by the City Attomey. B. Decline to Participate. 8 1-11 Regardless of whether Consultant is designated as an FPPC Filer, Consultant shall not make, or participate in making or in any way attempt to use Consultant's position to influence a governmental decision in which Consultant knows or has reason to know Consuitant has a financial interest other than the compensation promised by this Agreement. C. Search to Determine Economic Interests. Regardless of whether Consultant is designated as an FPPC Filer, Consultant warrants and represents that Consultant has diligently conducted a search and inventory of Consultant's economic interests, as the term is used in the regulations promulgated by the Fair Political Practices Commission, and has determined that Consultant does not, to the best of Consultant's knowledge, have an economic interest which would conflict with Consultant's duties under this agreement. D. Promise Not to Acquire Conflicting Interests. Regardless of whether Consultant is designated as an FPPC Filer, Consultant further warrants and represents that Consultant will not acquire, obtain, or assume an economic interest during the term of this Agreement which would constitute a conflict of interest as prohibited by the Fair Political Practices Act. E. Duty to Advise of Conflicting Interests. - . Regardless of whether Consultant is designated as an FPPC Filer, Consultant further warrants and represents that Consultant will immediately advise the City Attorney of City if Consultant learns of an economic interest of Consultant's which may result in a conflict of interest for the purpose of the Fair Political Practices Act, and regulations promulgated thereunder. F. Specific Warranties Against Economic Interests. Consultant warrants and represents that neither Consultant, nor Consultant's immediate family members, nor Consultant's employees or agents ("Consuitant Associates") presently have any interest, directly or indirectly, whatsoever in any property which may be the subject matter of the Defined Services, or in any property within 2 radial miles from the exterior boundaries of any property which may be the subject matter of the Defined Services, ("Prohibited Interest"), other than as listed in Exhibit A, Paragraph 15. Consultant further warrants and represents that no promise of future employment, remuneration, consideration, gratuity or other reward or gain has been made to Consultant or Consultant Associates in connection with Consultant's performance of this Agreement. Consultant promises to advise City of any such 9 7-12 promise that may be made during the Term of this Agreement, or for 12 months thereafter. Consultant agrees that Consultant Associates shall not acquire any such Prohibited Interest within the Term of this Agreement, or for 12 months after the expiration of this Agreement, except with the written permission of City. Consultant may not conduct or solicit any business for any party to this Agreement, or for any third party which may be in conflict with Consultant's responsibilities under this Agreement, except with the written permission of City. 7. Hold Harmless Consultant shall defend, indemnify, protect and hold harmless the City, its elected and appointed officers and employees, from and against all claims for damages, liability, cost and expense (including without limitation attomeys fees) arising out of or alleged by third parties to be the result of the negligent acts, errors or omissions or the willful misconduct of the Consultant, and Consultant's employees, subcontractors or other persons, agencies or firms for whom Consultant is legally responsible in connection with the execution of the work covered by this Agreement, except only for those claims, damages, liability, costs and expenses (including without limitations, attorneys fees) arising from the sole negligence or sole willful misconduct of the City, its officers, employees. Also covered is liability arising from, connected with, caused by or claimed --to be caused by the active or passive negligent acts or omissions of the City, its agents, officers, or employees which may be in combination with the active or passive negligent acts or omissions of the Consultant , its employees, agents or officers, or any third party. With respect to losses arising from Consultant's professional errors or omissions, Consultant shall defend, indemnify, protect and hold harmless the City, its elected and appointed officers and employees, from and against all claims for damages, liability, cost and expense (including without limitation attorneys fees) except for those claims arising from the negligence or willful misconduct of City, its officers or employees. Consultant's indemnification shall include any and all costs, expenses, attorneys fees and liability incurred by the City, its officers, agents or employees in defending against such claims, whether the same proceed to judgment or not. Consultant's obligations under this Section shall not be limited by any prior or subsequent declaration by the Consultant. Consultant's obligations under this Section shall survive the termination of this Agreement. For those professionals who are required to be licensed by the state (e.g. architects and engineers), the following indemnification provisions should be utilized: 10 7-13 1. Indemnification and Hold Harmless Agreement. With respect to any liability, including but not limited to claims asserted or costs, losses, attorney fees, or payments for injury to any person or property caused or claimed to be caused by the acts or omissions of the Consultant, or Consultant's employees, agents, and officers, arising out of any services performed involving this project, except liability for Professional Services covered under Section X.2, the Consultant agrees to defend, indemnify, protect, and hold harmless the City, its agents, officers, or employees from and against all liability. Also covered is liability arising from, connected with, caused by, or claimed to be caused by the active or passive negligent acts or omissions of the City, its agents, officers, or employees which may be in combination with the active or passive negligent acts or omissions of the Consultant, its employees, agents or officers, or any third party. The Consultant's duty to indemnify, protect and hold harmless shall not include any claims or liabilities arising from the sole negligence or sole willful misconduct of the City, its agents, officers or employees. This section in no way alters, affects or modifies the Consultant's obligation and duties under Section Exhibit A to this Agreement. 2. Indemnification for Professional Services. As to the Consultant's professional obligation, work or services involving this Project, the Consultant agrees to indemnify, defend and hold harmless the City, its agents, officers and employees from and against any and all liability, claims, costs, and damages, including but not limited to, attorneys fees, losses or payments for injury to any person or property, caused directly or indirectly from the negligent acts, errors or omissions of the Consultant or Consultant's employees, agents or officers; provided, however, that the Consultant's duty to indemnify shall not include any claims or liability arising from the negligence or willful misconduct of the City, its agents, officers and employees. 8. Termination of Agreement for Cause If, through any cause, Consultant shall fail to fulfill in a timely and proper manner Consultant's obligations under this Agreement, or if Consultant shall violate any of the covenants, agreements or stipulations of this Agreement, City shall have the right to terminate this Agreement by giving written notice to Consultant of such termination and specifying the effective date thereof at least five (5) days before the effective date of such termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by Consultant shall, at the option of the City, become the property of the City, and Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused City by Consultant's breach. 11 7-14 9. Errors and Omissions In the event that the City Administrator determines that the Consultants' negligence, errors, or omissions in the performance of work under this Agreement has resulted in expense to City greater than would have resulted if there were no such negligence, errors, omissions, Consultant shall reimburse City for any additional expenses incurred by the City. Nothing herein is intended to limit City's rights under other provisions of this agreement. 10. Termination of Agreement for Convenience of City City may terminate this Agreement at any time and for any reason, by giving specific written notice to Consultant of such termination and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination. In that event, all finished and unfinished documents and other materials described hereinabove shall, at the option of the City, become City's sole and exclusive property. If the Agreement is terminated by City as provided in this paragraph, Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials to the effective date of such termination. Consultant hereby expressly waives any and all claims for damages or compensation arising under this Agreement except as set forth herein. 11. Assignability The services of Consultant are personal to the City, and Consultant shall not assign any interest in this Agreement, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of City. City hereby consents to the assignment of the portions of the Defined Services identified in Exhibit A, Paragraph 17 to the subconsultants identified thereat as "Permitted Subconsultants". 12. Ownership, Publication, Reproduction and Use of Material All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials or properties produced under this Agreement shall be the sole and exclusive property of City. No such materials or properties produced in whole or in part under this Agreement shall be subject to private use, copyrights or patent rights by Consultant in the United States or in any other country without the express written consent of City. City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any 12 7-15 such reports, studies, data, statistics, fonns or other materials or properties produced under this Agreement. 13. Independent Contractor City is interested only in the results obtained and Consultant shall perfonn as an independent contractor with sole control of the manner and means of perfonning the services required under this Agreement. City maintains the right only to reject or accept Consultanfs work products. Consultant and any of the Consultant's agents, employees or representatives are, for all purposes under this Agreement, an independent contractor and shall not be deemed to be an employee of City, and none of them shall be entitled to any benefits to which City employees are entitled Including but not limited to, overtime, retirement benefits, worker's compensation benefits, injury leave or other leave benefits. Therefore, City will not withhold state or federal income tax, social security tax or any other payroll tax, and Consultant shall be solely responsible for the payment of same and shall hold the City hannless with regard thereto. 14. Administrative Claims Requirements and Procedures No suit or arbitration shall be brought arising out of this agreement, against the City unless a claim has first been presented in writing and filed with the City and acted upon by the City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code, as same may from time to time be amended, the provisions of which are incorporated by this 'reference as if fully set forth herein, and such policies and procedures used by the City in the implementation of same. Upon request by City, Consultant shall meet and confer in good faith with City for the purpose of resolving any dispute over the tenns of this Agreement. 15. Attorney's Fees Should a dispute arising out of this Agreement result in litigation, it is agreed that the prevailing party shall be entitled to a judgment against the other for an amount equal to reasonable attorney's fees and court costs incurred. The "prevailing party" shall be deemed to be the party who is awarded substantially the relief sought. 16. Statement of Costs In the event that Consultant prepares a report or document, or participates in the preparation of a report or document in performing the Defined Services, Consultant shall include, or cause the inclusion of, in said report or document, a statement of the numbers and cost in dollar amounts of all contracts and subcontracts relating to the preparation of the report or document. 17. Miscellaneous 13 7-16 A. Consultant not authorized to Represent City Unless specifically authorized in writing by City, Consultant shall have no authority to act as City's agent to bind City to any contractual agreements whatsoever. B. Consultant is Real Estate Broker and/or Salesman If the box on Exhibit A, Paragraph 16 is marked, the Consultant and/or their principals is/are licensed with the State of California or some other state as a licensed real estate broker or salesperson. Otherwise, Consultant represents that neither Consultant, nor their principals are licensed real estate brokers or salespersons. C. Notices All notices, demands or requests provided for or permitted to be given pursuant to this Agreement must be in writing. All notices, demands and requests to be sent to any party shall be deemed to have been properly given or served if personally served or deposited in the United States mail, addressed to such party, postage prepaid, registered or certified, with return receipt requested, at the addresses identified herein as the places of business for each of the designated parties. D. Entire Agreement This Agreement, together with any other written document referred to or contemplated herein, embody the entire Agreement and understanding between the parties relating to the subject matter hereof. Neither this Agreement nor any provision hereof may be amended, modified, waived or discharged except by an instrument in writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. E. Capacity of Parties Each signatory and party hereto hereby warrants and represents tD the other party that it has legal authority and capacity and direction from its principal to enter into this Agreement, and that all resolutions or other actions have been taken so as to enable it to enter into this Agreement. F. Governing LawNenue This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action arising under or relating to this Agreement shall be brought only in the federal or state courts located in San Diego County, State of 14 7-17 California, and if applicable, the City of Chula Vista, or as close thereto as possible. Venue for this Agreement, and performance hereunder, shall be the City of Chula Vista. Signature page to follow 15 7-18 Sianature Paae TO AGREEMENT BETWEEN CITY OF CHULA VISTA AND B-ADAlR CONSULTING & ADMINISTRATIVE SERVICES FOR IMPLEMENTATION OF A OWNER-OCCUPIED HOME IMPROVEMENT PROGRAM IN WITNESS WHEREOF, City and Consultant have executed this Agreement thereby indicating that they have read and understood same, and indicate their full and complete consent to its terms: Dated: hv.O( 1 d 15 ,200..f City of Chula Vista ~~"g C3>\..rz..41vot= /Ls.. Agent Attest: ---=iLl" ~t~ Susan Bigelow, City Clerk Dated: s>- 25 -OLD Services B-Adair Consulting & Administrative "'~~ Brandy Adair Exhibit List to Agreement (Xl Exhibit A 16 7-19 Exhibit A TO AGREEMENT BETWEEN CITY OF CHULA VISTA AND B-ADAIR CONSULTING & ADMINISTRATIVE SERVICES 1. Effective Date of Agreement: August _' 2006 2. City-Related Entity: (X) City of Chula Vista, a municipal chartered corporation of the State of California ( ) Redevelopment Agency of the City of Chula Vista, a political subdivision of the State of California () Industrial Development Authority of the City of Chula Vista, a () Other: [insert business form] a ("City") 3. Place of Business for City: City of Chula Vista, 276 Fourth Avenue, Chula Vista, CA 91910 4. Consultant: B-Adair Consulting & Administrative Services 5. Business Form of Consultant: (X) Sole Proprietorship ( ) Partnership ( ) Corporation 6. Place of Business, Telephone and Fax Number of Consultant: 17 7-20 12156 Cunningham Lane Garden Grove, CA 92841 Phone: (714) 539-8414 email: brandy.adair@sbcglobal.net 7. General Duties: Consultant shall provide management of the City's Community Housing Improvement Program ("CHIP"'''Program'') for rehabilitation of owner-occupied residences within the City. 8. Scope of Work and Schedule: A. Detailed Scope of Work: Consultant shall recommend and work with the City to develop and institute various changes to the CHIP program In order to meet goals identified In the 2005-2010 Housing Element. The Consultant shall work with the City to provide general information to the public regarding the program through application forms, information brochures and program guideline literature. The Consultant --shall provide all management of the program including, but not limited to: . Review, process and develop a tracking log of applications . Conduct preliminary interviews with applicants . Obtain all required supporting documentation including income verification, value of property, condition of title, and credit worthiness of applicant . Request City Code Enforcement Staff inspection . Meet with the CHIP Committee on a monthly or as-needed basis, to be determined by the City . Prepare work write-up and cost estimates for applicants requested improvements . Complete all applicable documents relating to the improvement activities, inclusive of: asbestos and lead-based paint requirements, historical preservation review, after-rehab values, and any other applicable documents . Prepare specifications and bid documents, and review received contractor bids with the homeowner . Approve selection of contractor (based on the City's current list of contractors and any additional contractors meeting City insurance and business license requirements), and prepare documents for home improvement financial assistance 18 7-21 . Obtain file documentation on contractor clearances for non- inclusion on the Federal Debarred List and State Contractor's State License Board . Conduct pre-construction conference (via phone or in person) to review all proposed work with the homeowner and contractor . Conduct progress inspections to ensure that work is proceeding in a timely manner; and to authorize and process progress payments . Coordinate Notice of Completion with City Code Enforcement Staff upon final inspections certifying that the improvements have been completed in accordance with contract requirements . Acquire lien releases from contractors and subcontractors, obtain homeowner's authorization for final payment, and execute close- out of housing rehabilitation work by ensuring that permanent file contains required documentation for monitoring and audit purposes The consultant shall provide monthly progress reports to the City including the application tracking log, status of all pending applications, updated list of approved contractors and any Issues. The consultant shall further provide quarterly reports and any additional reporting documents determined by the City, in order to meet CDBG and HUD performance based reporting requirements. The Consultant shall also enter all accomplishment data into IDIS to ensure timely commitments, expenditures, and reporting. The Consultant shall, on an as-needed basis and at the discretion of staff, hold business hours at the City to meet with applicants and the CHIP Committee. The Consultant will be responsible for setting up the meeting with all attendees and staff will reserve an appropriate meeting space. B. Date for Commencement of Consultant Services: (X) Same as Effective Date of Agreement ( ) Other: C. Date for Completion and Delivery of all Consultant services: June 3D, 2007 9. Materials Required to be Supplied by City to Consultant: List of pre-approved contractors, existing application, program guidelines, and all public information documentation. 19 7-22 10. Compensation: A. () Single Fixed Fee Arrangement. For performance of all of the Defined Services by Consultant as herein required, City shall pay a single fixed fee in. the amounts and at the times or milestones or for the Deliverables set forth below: Single Fixed Fee Amount , payable as follows: Milestone or Event or Deliverable Amount or Percent of Fixed Fee () 1. Interim Monthly Advances. The City shall make interim monthly advances against the compensation due for each phase on a percentage of completion basis for each given phase such that, at the end of each phase only the compensation for that phase has been paid. Any payments made hereunder shall be considered as interest free loans which must be returned to the City if the Phase is not satisfactorily completed. If the Phase is satisfactorily completed, the City shall receive credit against the compensation due for that phase. The retention amount or percentage set forth in Paragraph 19 is to be applied to each interim payment such that, at the end of the phase, the full retention has been held back from the compensation due for that phase. Percentage of completion of a phase shall be assessed in the sole and unfettered discretion by the Contracts Administrator designated herein by the City, or such other person as the City Manager shall designate, but only upon such proof demanded by the City that has been provided, but in no event shall such interim advance payment be made unless the Contractor shall have represented in writing that said percentage of completio n of the phase has been performed by the Contractor. The practice of making interim monthly advances shall not convert this agreement to a time and materials basis of payment. B. () Phased Fixed Fee Arrangement. For the performance of each phase or portion of the Defined Services by Consultant as are separately identified below, City shall pay the fixed fee associated with each phase of Services, in the amounts and at the times or milestones or Deliverables set forth. Consultant shall not commence Services 20 7-23 under any Phase, and shall not be entitled to the compensation for a Phase, unless City shall have issued a notice to proceed to Consultant as to said Phase. Phase Fee for Said Phase 1. $ 2. $ 3. $ () 1. Interim Monthly Advances. The City shall make interim monthly advances against the compensation due for each phase on a percentage of completion basis for each given phase such that, at the end of each phase only the compensation for that phase has been paid. Any payments made hereunder shall be considered as interest free loans which must be retumed to the City if the Phase is not satisfactorily completed. If the Phase is satisfactorily completed. the City shall receive credit against the compensation due for that phase. The retention amount or percentage set forth in Paragraph 19 is to be applied to each interim payment such that, at the end of the phase, the full retention has been held back from the compeRsation due for that phase. Percentage of completion of a phase shall be assessed in the sole and unfettered discretion by the Contracts Administrator designated herein by the City, or such other person as the City Manager shall designate, but only upon such proof demanded by the City that has been provided, but in no event shall such interim advance payment be made unless the Contractor shall have represented in writing that said percentage of completion of the phase has been performed by the Contractor. The practice of making interim monthly advances shall not convert this agreement to a time and materials basis of payment. C. (X) Hourly Rate Arrangement For performance of the Defined Services by Consultant as herein required, City shall pay Consultant for the productive hours of time spent by Consultant in the performance of said Services, at the rates or amounts set forth in the Rate Schedule herein below according to the following terms and conditions: 21 7-24 (1) () Not-te-Exceed Limitation on Time and Materials Arrangement Notwithstanding the expenditure by Consultant of time and materials in excess of said Maximum Compensation amount, Consultant agrees that Consultant will perform all of the Defined Services herein required of Consultant for $ including all Materials, and other "reimbursables" ("Maximum Compensation"). (2) (X) Limitation without Further Authorization on Time and Materials Arrangement Consultant shall be paid $70 per hour. At such time as Consultant shall have incurred time and materials equal to $38,500 ("Authorization Limit"), Consultant shall not be entitled to any additional compensation without further authorization issued in writing and approved by the City. Nothing herein shall preclude Consultant from providing additional Services at Consultant's own cost and expense. Rate Schedule Category of Employee of Consultant -Name Hourly Rate Sole Proprietor Brandy Adair $70.00 () Hourly rates may increase by 6% for services rendered after [month], 20 ,if delay in providing services is caused by City. 11. Materials Reimbursement Arrangement For the cost of out of pocket expenses incurred by Consultant in the performance of serVices herein required, City shall pay Consultant at the rates or amounts set forth below: (X) None, the compensation includes all costs. Cost or Rate ( ) Reports, not to exceed $ ( ) Copies, not to exceed $ ( ) Travel, not to exceed $ ( ) Printing, not to exceed $ ( ) Postage, not to exceed $ ( ) Delivery, not to exceed $ ( ) Long Distance Telephone Charges, 22 7-25 not to exceed $ () Other Actual Identifiable Direct Costs: , not to exceed $ , not to exceed $ 12. Contract Administrators: Consultant: Amanda Mills, Housing Manager Brandy Adair, Sole Proprietor City: 13. Statement of Economic Interests, Consultant Reporting Categories, per Conflict of Interest Code: (X) Not Applicable. Not an FPPC Filer. ( ) FPPC Filer () Category No.1. Investments and sources of income. () Category No.2. Interests in real property. () Category No.3. Investments, interest in real property and sources of income subject to the regulatory, permit or licensing authority of the department. () Category No.4. Investments in business entilies and sources of income which engage in land development, construction or the acquisition or sale of real property. () Category No.5. Investments in business entities and sources of income of the type which, within the past two years, have contracted with the City of Chula Vista (Redevelopment Agency) to provide services, supplies, materials, machinery or equipment. () Category No.6. Investments in business entities and sources of income of the type which, within the past two years, have contracted with the designated employee's department to provide services, supplies, materials, machinery or equipment. ( ) Category No.7. Business positions. ( ) List "Consultant Associates" interests in real property within 2 radial miles of Project Property, if any: 23 7-26 14. (X) Consultant is Real Estate Broker and/or Salesman 15. Permitted Subconsultants: NfA 16. Bill Processing: A(X) Consultant's Billing to be submitted for the following period of time: (X) Monthly ( ) Quarterly ( ) Other: B(X) Day of the Period for submission of Consultant's Billing: ( ) First of the Month ( ) 15th Day of each Month (Xl End ofthe Month ( ) Other: C(X) City's Account Number: 315006301 17. Security for Performance ( ) Performance Bond, $ ( ) Letter of Credit, $ ( ) Other Security: Type: Amount: $ (X) Retention. If this space is checked, then notwithstanding other provisions to the contrary requiring the payment of compensation to the Consultant sooner, the City shall be entitled to retain, at their option, either the following "Retention Percentage" or "Retention Amount" until the City determines that the Retention Release Event, listed below, has occurred: (X) Retention Percentage: 10% ( ) Retention Amount: $ Retention Release Event: (X) Completion of All Consultant Services 24 7-27 ( ) Other: 25 7-28 THE ATTACHED AGREEMENT HAS BEEN REVIEWED AND APPROVED AS TO FORM BY THE CITY ATTORNEY'S OFFICE AND WILL BE FORMALLY SIGNED UPON APPROVAL BY THE CITY COUNCIL ;;fVr1!;[:- City Attorney Dated: ;;- /7 J~~ . , First Amendment to the Agreement between the City of Chula Vista and B-Adair Consulting & Administrative Services for Implementation Owner-Occupied Home Improvement Program 7-29 Attachment 2 AGREEMENT BETWEEN CITY OF CHULA VISTA AND B-ADAIR CONSULTING & ADMINISTRATIVE SERVICES FOR IMPLEMENTATION OF A OWNER.OCCUPIED HOME IMPROVEMENT PROGRAM (First Amendment) The City ofChula Vista and B-Adair Consulting & Administrative Services (collectively, the "Parties") previously entered into to the "Agreement between City of Chula Vista and B-Adair Consulting & Administrative Services for Implementation of a Owner-Occupied Home Improvement Program," dated August 25, 2006 (the "Agreement"). The Parties now desire to amend the Agreement. By entering into this First Amendment to the Agreement, the Parties amend Exhibit A to the Agreement to read as follows: 8. Scope of Work and Schedule C. Date for Completion and Delivery of all Consultant services: June 30, ~2009 with three (3) one (1) vear options to extend to June 30, 2012 10. Compensation: C. (X) Hourly Rate Arrangement (2) (X) Limitation without Further Authorization on Time and Materials Arrangement Consultant shall be paid $70 per hour. At such time as Consultant shall have incurred time and materials equal to $J8,50081.250 ("Authorization Limit"), Consultant shall not be entitled to any additional compensation without further authorization issued in writing and approved by the City. Nothing herein shall preclude Consultant from providing additional Services at Consultant's own cost and expense. Rate Schedule Category of Employee of Consultant Hourly Name Rate Sole Proprietor Brandy Adair $70.00 7-30 All other terms and conditions related to this agreement remain unchanged. Sill natures IN WITNESS WHEREOF, City and Consultant have executed this Amendment thereby indicating that they have read and understood same, and indicate their full and complete consent to its terms: ,200_ City of Chula Vista Dated: by: Suzanne Brooks, Purchasing Agent Attest: Donna Norris, Acting City Cierk Approved as to form: Ann Moore, City Attorney Dated: B-Adair Consulting & Administrative Services By: Brandy Adair 7-31 RESOLUTION NO.- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE TWO-PARTY AGREEMENT BETWEEN B-ADAIR CONSULTING & ADMINISTRATIVE SERVICES AND THE CITY OF CHULA VISTA TO ADMINISTER THE COMMUNITY HOUSING IMPROVEMENT PROGRAM; AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE AMENDMENT AND THREE ONE-YEAR OPTIONS TO EXTEND THE AGREEMENT WHEREAS, the Community Housing Improvement Program ("CHIP") provides low- interest and deferred loans to repair health and safety-related issues for single-family and mobilehome units within the City; and WHEREAS, on April 12, 2006 the City of Chula Vista solicited proposals for the management of CHIP for one (1) year with five (5) one (1) year options to extend; and WHEREAS, based on qualifications and proposals received, the City selected and entered into a two-party agreement on August 25, 2006 with B-Adair Consulting & Administrative Services ("B-Adair") to administer the CHIP and expended $19,250 during the first year; and WHEREAS, in July 2007 the first option to extend for $25,000 was exercised, expending $44,250 to date in consulting costs; and WHEREAS, City staff desires to: (i) continue using the services of B-Adair to administer the CHIP program through Fiscal Year 2009; (ii) increase the "Authorization Limit" of the Agreement to $81,250; and (iii) provide the Purchasing Agent with authority to extend the Agreement for three one-year periods after Fiscal Year 2009, with a maximum expenditure limit for each year of $30,000; and WHEREAS, amending the Agreement to extend the term, increase the "Authorization Limit," and allow for the additional one-year options to extend requires City Council approval, due to the Administrative limitation of $50,000 for professional services; and WHEREAS, the City is desirous to amend the Agreement, as requested by City staff, and to authorize the purchasing agent to execute the Amendment and three one-year options to extend the Agreement, based on satisfactory performance ofB-Adair. NOW, THEREFORE, BE IT RESOLVED based on the findings above, the City Council of the City of Chula Vista does hereby amend the two-party Agreement between B-Adair Consulting & Administrative services and the City of Chula for administration of the Community Housing Improvement Program to: (i) extend the Agreement term through Fiscal Year 2009; (ii) increase the "Authorization Limit" of the Agreement to $81,250; and (iii) to authorize three (3) one (1) year options to extend. 7-32 Resolution No. Page 2 BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista authorizes the Purchasing Agent to execute the Amendment and three one-year options to extend the amendment, for a maximum expenditure of $30,000 per one-year option. Presented by Approved as to form by Eric Crockett Assistant Director of Redevelopment & Housing 7-33 MANAGER'S REPORTS THERE IS NO BACK-UP MATERIAL FOR THIS ITEM ~(~ -.- "--- --- ~~-:- .: Mayor and City Council City Of Chula Vista 276 Fourth Avenue Chula Vista, Ca 91910 619.691.5044 - 619.476.5379 Fax MAY 07 2006cfv CllY OF CHULA VISTA MEMO TO: Lorraine Bennett, Deputy City Clerk May 1, 2008 4-0~ 4- r::r <> FROM: Lori Peoples, Senior Deputy City Clerk Jennifer Quijano, Constituent Services Manag@ Commission on Aging CC: RE: Mayor Cox would like to recommend Anthony San Nicolas for appointment to the Commission on Aging. Anthony will replace Mary Helvie. Please place this item on the May 13, 2008 Council agenda for ratification and schedule the oath of office for the May 20, 2008 Council agenda. Thank you. CC: Mayor Cox _/.. Af ~ ?;W-/r-4-1~.J /s <r cf r<,,~"-rf;.. a;[/ SI'6;"/~ -:;::i- //q;W @/'"r~r"/c; -SE"/oe P/1 O'd C- i/. ~.,{J / C~I'ft/i'rrcnJ_ 9fJ-1 ~l~ -.- "-- --- - - -~ Mayor and City Council City Of Chula Vista 276 Fourth Avenue Chula Vista, Ca 91910 619.691.5044 - 619.476.5379 Fax MEMO CllY OF CHUIA VISfA May 7, 2008 FROM: Office of the Mayor & City Council Lori Peoples, Senior Deputy City Clerk Lorraine Bennett, Deputy City Clerk Mayor Cheryl cox~ Jennifer Quijano, Constituent Services Manage~ Commission on Aging appointments TO: VIA: RE: The following candidates have been recommended for appointment to the Commission on Aging. The ratification of these candidates has been placed on the May 13, 2008 Council agenda. Commission on Aqin!:l Anthony San Nicolas has been a resident of Chula Vista for the past 5 years. Mr. San . Nicolas is the Minister and President of the Sunrise Church of Christ. Mr. San Nicolas is actively involved in the South Bay Homeless Advocacy Coalition, the Chula Vista Community Collaborative, So Can Aging and Independent Services and volunteers with various programs assisting senior citizens in the community. Mikki Zbikowski has been a resident of Chula Vista for the past 33 years. Ms. Zbikowski is a real estate agent with Realty Executives and part-time dental hygienist for Dr. Bill Crafton in Chula Vista. Ms. Zbikowski has been an advocate for senior care after taking care of her elderly mother. Ms. Zbikowski has raised her three grown children in Chula Vista and has two grandchildren. ql1-~ ~(f?- ~ ~...::::--.;c- MAY 0 7 200B CJY\ CllY OF CHULA VISTA Mayor and City Council City Of Chuta Vista 276 Fourth Avenue Chuta Vista, Ca 91910 619.691.5044 - 619.476.5379 Fax MEMO TO: Lorraine Bennett, Deputy City Clerk May 7, 2008 <f:,'O~ <~~/ FROM: Cheryl Cox, Mayor Lori Peoples, Senior Deputy City Clerk Jennifer Quijano, Constituent Services Manage~ Commission on Aging CC: RE: Mayor Cox would like to recommend Mikki Zbikowski for appointment to the Commission on Aging. Mikki will replace Ann Tucker. Please place this item on the May 13, 2008 Council agenda for ratification and schedule the oath of office for the May 20, 2008 Council agenda. Thank you. 5-6 ,e~ ~,_3b;,kotU~. i /S- q C~ res:!~l'j~:::dc;' ~~;rs~_ ,4€';: CC//n?'l~tf .se'/~ 0/1 a'''?'' L.t. /..:;j'-/ / .... q ;ly~ / ~Yt-. -.- . - --- -:=~---- - - -- Mayor and City Council City Of Chuta Vista 276 Fourth Avenue Chula Vista, Ca 91910 619.691.5044 - 619.476.5379 Fax MEMO C1lY OF CHUlA VISTA May 7,2008 FROM: Office of the Mayor & City Council Lori Peoples, Senior Deputy City Clerk Lorraine Bennett, Deputy City Clerk Mayor.Che~ICox~ Jennifer Quijano, Constituent Services Managettf Commission on Aging appointments TO: VIA: RE: The following candidates have been recommended for appointment to the Commission on Aging. The ratification of these candidates has been placed on the May 13, 2008 Council agenda. Commission on AQinq Anthony San Nicolas has been a resident of Chula Vista for the past 5 years. Mr. San Nicolas is the Minister and President of the Sunrise Church of Christ. Mr. San Nicolas is actively involved in the South Bay Homeless Advocacy Coalition, the Chula Vista Community Collaborative, So Can Aging and Independent Services and volunteers with various programs assisting senior citizens in the community. Mikki Zbikowski has been a resident of Chula Vista for the past 33 years. Ms. Zbikowski is a real estate agent with Realty Executives and part-time dental hygienist for Dr. Bill Crafton in Chula Vista. Ms. Zbikowski has been an advocate for senior care after taking care of her elderly mother. Ms. Zbikowski has raised her three grown children in Chula Vista and has two grandchildren. q f?J./(f .' Sunshine's 21st B- thd B" , h ~" .~I ... "' .-. - ;,' ," '",' IIr ,'~. " . ay ;;'. as',] Well ok u. 3 x 21 = 63 years young! firJ Benefiting Rady Children's Hospita6 - San Diego and Bring6ng Awareness and Respect for Law Enforcement firJ Sunshine says you can be old or you can be young ... you don't need alcohol to have fun! Instead of Walking or Shaving Her Head this year in support of Rady's, Sunshine has chosen music to help her raise funds for children. She believes that music is all you need to have fun! ! ! ! August 17 - 18, 2008 Come Support her cause by signing the pledge book or entering the many drawings...no need to be present to win! Sunshine Is Dancing for 21 Hours "with no alcohol" Sponsors Channel Twelve25 Downtown Cafe Home 8: Soul Powered By Mona-vie (Healthy Fruit Drink) Sunshine will start dancing at: Downtown Cafe, 182 East Main St. EI Cajon, CA - 12:00noon - 2:00p.m. and continue her dancing at: Channel Twelve25, 172 East Main St., EI Cajon, CA - 2:00p.m. - 9:00a.m. 619.440.1225 , . ~ ~~~ ~hJJJJjjJj91 ~- -3 4_ -..... What is CI131mel Twelve25? ~Inlti-Camc("a Uroadcast-Quality Conccrt Vidcos P lUulti-traek pro nudio P l\'hdti-medi'l produetions P ('rl'-I,roduetion l-'Onsldtation POne fi'ee nvn ofthe event P ('ost lu'Oduetion "nlmbiliQ' ~ l~l'Cllt In....kcting llssistancc P l'laecment on Chnnncl Twclve25 "'ebsitc ~Iusic Academy (Pcrfo("mance Uascd) P Membel'ship - $125 I,er month P I prinltc session pCI' weck P Cotll",rt I>CI1i.rnultll-'Cs on .1 Iwofessiotllll stUl.,yC P r\e,,,,ss to n V.Ist netwOl'k of othel' mnsiei;ltIs, entcrtainers, tedls, nnd writel's P I'e.'fi.rmance inst.'uetion P Son!,.'"l\Titing instruction f.I Song ;u-.-;lnging instJ.tI(~ti()ll P Instl'uetion on the nrtofrehcarsing P JUnsie recording inst.'u(,tion P Vilk'o inst,'uetion P Se,'illhn'iting inst.'uetion P Insh'uetion on the Internet Arts P Fl'ee I''''' wcb Imge on Clllumcl Twclve 25 (to delllo and Ilrolllote Jour music and art) Multi-Pm"pose Venue P Karaoke Nights P Vaudeville Open l\lie Nights P Bitothda)' Parties P Cot'IH.rate I<Jvents P S(>cial Events P t'ashion Shows P Meetings, Semitllu's, \Vot'ksIUlPS P (;:uihu'lIel,(l COllllletitions. High School nand ComJlCtitions. Ga.'.tge nand COllllJCtitions P Includes full st.tge. lighting, multi-Illl-'(Jia cal,abilitJ. video I,rodu"tion Wake Up and Dreaml Steve & Odic (~ow;u'd 172 E.....t ~Iain Strl-'Ct. EI C.~joll 619.440, 1225 steVC(flJdlltllneI122.').l-'(llll odie@challneI122.').colII