HomeMy WebLinkAbout2008/05/13 Item 5
CITY COUNCIL
AGENDA STATEMENT
~\'f::.. CllY OF
J~ CHUlA VISTA
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
MAY 13,2008 ITEM 5"
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING GROUNDS
MAINTENANCE SERVICES FROM GREENSCAPE INC. IN
ACCORDANCE WITH TERMS AND CONDITIONS OF
THE CITY OF CHULA VISTA BID 0-07/08 FOR A ONE (1)
YEAR PERIOD BEGINNING JULY 1, 2008, THROUGH
JUNE 30, 2009, WITH FIVE (5) ONE YEAR OPTIONS TO
EXTEND BY MUTUAL CONSENT THROUGH JUNE 30,
2014
DIRECTOR OF PUBLIC WORK
CITY MANAGER '7 -,- -+..~ Dil ~
ASSISTANT CITY MANAGER "7 'I
4/5THS VOTE: YES D NO [!]
SUMMARY
Request for Proposal 8-07/08 for Grounds Maintenance Service was advertised in the
Star News and posted electronically on Planet Bids. Six (6) contractors submitted bids
including one local supplier. Adoption of the resolution will authorize Greenscape Inc. to
provide services necessary to replace and repair landscape and irrigation damaged by
accidents, perform landscape enhancement projects and complete brush reduction in City
Open Space areas. This work will be provided on an as needed basis above and beyond
existing maintenance agreements in the Open Space and Community Facility Districts.
Cumulatively, throughout the various Open Space and Community Facility Districts
citywide, it is anticipated that approximately $200,000 annually will be spent for these
services.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed activity for
compliance with the California Environmental Quality Act (CEQA) and has determined
that the activity is not a "Project" as defined under Section 15378 (b)(2) of the State
CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA
5-1
MAY 13, 2008, Item 2-
Page 2 of3
Guidelines the activity IS not subject to CEQA. Thus, no environmental review is
necessary .
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
The Request for Proposal was structured so that the contract could be awarded by item, groups
of items, or as a lot, whichever was in the best interest of the City. Each bid was evaluated
based on unit pricing for each individual category to determine which contractor was the
lowest responsive and responsible bidder. Original bid submittals are available in the
Purchasing Agent's office.
Representatives from 23 companies attended a mandatory pre-bid conference held on
March 5, 2008. There were four categories to award: Irrigation, Brush Clearance,
Revegetation and Fencing. Only one vendor submitted pricing for fencing but they could
not provide all the fencing required by the contract. Therefore, staff recommends
awarding a contract for irrigation, brush clearance and revegetation to Greenscape Inc.,
who represents the lowest responsive and responsible bidder.
Table I
Contractor Unit Pricing Bid Combined Totals
IRRIGATION BRUSH
CONTRACTOR BID CLEARANCE REVEGETATION
"Low Bid all
Greenscane $2,337.50 $5,800.00 $6687.50 cate!!ories
R. C. ' s Landscaoe $5,625.00 No Bid $18,360.00
TruGreen $4,960.00 $8,208.00 $10,230.00
Watersed!!e $4,993.00 $9,081.00 $26,611.00
YounllNick's No Bid $6,280.00 No Bid
Asolundh Tree No Bid $11,242.28 No Bid
ANTICIPATED
EXPENDITURE
FY08-09 $50,000 $75,000 $75,000
5-2
MAY 13,2008, Item~
Page3 00
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found a conflict
exists, in that Councilman McCann has property holdings within 500 feet of the
boundaries of the property, which is the subject ofthis action.
FISCAL IMPACT
There is no direct fiscal impact to the General Fund from approving this resolution in that
funds expended for this landscape contract are maintained within the Special Tax
Assessment Districts. Purchase orders will be issued as authorized departmental requests
are received.
Prepared by: Paul Sirois, Open Space Manager, Public Works Department
5-3
RESOLUTION NO. 2008-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING GROUNDS MAINTENANCE
SERVICES FROM GREENSCAPE INC. IN ACCORDANCE
WITH TERMS AND CONDITIONS OF THE CITY OF CHULA
VISTA BID 0-07/08 FOR A ONE (I) YEAR PERIOD
BEGINNING JULY 1, 2008 THROUGH JUNE 30, 2009, WITH
FIVE (5) ONE YEAR OPTIONS TO EXTEND BY MUTUAL
CONSENT THROUGH JUNE 30, 2014
WHEREAS, request for Proposal 8-07/08 for Grounds Maintenance Service was
advertised in the Star News and posted electronically on Planet Bids; and
WHEREAS, six (6) contractors submitted bids including one local supplier; and
WHEREAS, adoption of the resolution will authorize Greenscape Inc. to provide services
necessary to replace and repair landscape and irrigation damaged by accidents, perform
landscape enhancement projects and complete brush reduction in City Open Space areas; and
WHEREAS, this work will be provided on an as needed basis above and beyond existing
maintenance agreements in the Open Space and Community Facility Districts; and
WHEREAS, staff recommends awarding a contract for irrigation, brush clearance and
revegetation to Greenscape Inc., who represents the lowest responsive and responsible bidder;
and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ofChula Vista
that it authorizes grounds maintenance services from Greenscape Inc. in accordance with terms
and conditions of the City of Chula Vista Bid 0-07/08 for a one (I) year period beginning July 1,
2008 through June 30, 2009, with five (5) one year options to extend by mutual consent through
June 30, 2014.
Presented by
Approved as to form by
Dave Byers
Director of Public Works
, ;t.,=~ tf~ ~
Ann Moore
City Attorney
5-4