HomeMy WebLinkAbout2008/05/13 Item 3
CITY COUNCIL
AGENDA STATEMENT
~10:. CITY OF
J~CHUlA VISTA
-:,
MAY 13, 2008, Item~
ITEM TITLE:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE FIRST AMENDMENT
TO THE AGREEMENT WITH THE CHULA VISTA
CHAMBER OF COMMERCE TO INCREASE THE
CONTRACT AMOUNT BY $6,000 FOR FISCAL YEAR
2007-2008 TO BE CONSISTENT WITH THE ADOPTED
CITY BUDGET AND AUTHORIZING THE MAYOR TO
EXECUTE THE FIRST AMENDMENT TO THE
AGREEMENT . . l\-:\h
ECONOMIC DEVELOPMENT OFFICER~/
CITY MANAGER =;. T...t=G ,.. 'b te:"~
SUBMITTED BY:
REVIEWED BY:
4/5THS VOTE: YES D NO ~
SUMMARY
The City Council previously approved a contract with the Chula Vista Chamber of
Commerce to provide visitor information services for Fiscal Year 2007/2008. That
agreement contained an inaccuracy that resulted in the contract amount being $6,000 less
than was previously approved in the City's Fiscal Year 2007-08 budget. The adoption
of the proposed resolution will amend the contract to be consistent with the City's
previously adopted budget.
ENVIRONMENTAL DETERMINATION
The Environmental Review Coordinator has reviewed the proposed actlVlty for
compliance with the California Environmental Quality Act (CEQA) and has determined
that the activity is not a "Project" as defined under Section 15378 of the State CEQA
Guidelines; therefore, pursuant to Section 15060 (c)(3) of the State CEQA Guidelines the
activity is not subject to CEQA. Thus, no environmental review is necessary.
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
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MAY 13, 2008, Item~
Page 2 of2
DISCUSSION
The Chula Vista Convention and Visitors Bureau (CONVIS) promotes the City and local
and regional attractions. In addition, the City has had a contract with the Chamber of
Commerce since 1994 for the operation of the Visitor Center at the Bayfront/E Street
Trolley Station and the provision of general visitor and transit information at both that
location and the Chamber's main office.
During the budget process for Fiscal Year 2007/2008, staff recommended approval of a
six-month fee for service contract and appropriate funding with the Chula Vista Chamber
of Commerce, for the period of June 1,2007 through December 31, 2007. Subsequently,
the City conducted mid-year budget revisions, resulting in the Council adopting a new
contract with the Chamber of Commerce to reflect the revised budget amount and
corresponding changes in services for the remainder of the 2008 fiscal year. However, the
contract amount for the second half of Fiscal Year 2007/2008 contained an inaccuracy
that resulted in the contract amount being Six Thousand Dollars ($6,000) less than the
amount in the adopted budget. The adoption of the proposed resolution will amend the
contract to be consistent with the City's previously adopted budget.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is
not site specific and consequently the 500 foot rule found in California Code of
Regulations section I 8704.2(a)(l) is not applicable to this decision.
FISCAL IMPACT
There will be no impact to the City's General Fund as a result of this action. The City's
adopted budget for Fiscal Year 2007/2008 included Fifty-Nine Thousand Five Hundred
Three Dollars and Fifty Cents ($59,503.50) for the second half of the fiscal year for
CONVIS services. The revised contract approved by Council in February 2008 incorrectly
stated the amount was to be Fifty-Three Thousand Five Hundred Three Dollars and Fifty
Cents ($53,503.50). Therefore, adoption of the proposed resolution will not exceed the
amount previously budgeted for these services.
Prepared by: Craig Ruiz. Principal Economic Development Specialist, Office of Economic Development
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RESOLUTION NO. 2008-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE FIRST AMENDMENT TO
THE AGREEMENT WITH THE CHULA VISTA CHAMBER
OF COMMERCE TO INCREASE THE CONTRACT AMOUNT
BY $6,000 FOR FISCAL YEAR 2007-2008 TO BE
CONSISTENT WITH THE ADOPTED CITY BUDGET AND
AUTHORlZING THE MAYOR TO EXECUTE THE FIRST
AMENDMENT TO THE AGREEMENT
WHEREAS, the City and the Chula Vista Chamber of Commerce (Chamber) entered into
an agreement (Agreement) dated January 1, 2008 for the convention and visitors promotional
services and visitor and transit information services at the Chula Vista Visitor Information
Center and Chamber of Commerce main office; and
WHEREAS, the Agreement incorrectly stated the contract amount, thus resulting in an
agreement that was Six Thousand Dollars ($6,000) less than what was approved in the City's
Fiscal Year 2007/2008 annual budget; and
WHEREAS, the City and the Chamber seek to amend the Agreement to increase the
contract amount by Six Thousand Dollars ($6,000) to be consistent with the adopted City budget.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Chula Vista
that it approves the First Amendment to the Agreement between the City of Chula Vista and the
Chula Vista Chamber of Commerce to increase the contract amount by Six Thousand Dollars
($6,000) for Fiscal Year 2007-2008 to be consistent with the adopted City budget and
authorizing the Mayor to execute the First Amendment to the Agreement.
Presented by
Approved as to form by
'~(u~ r
Ann Moore
City Attorney
David R. Garcia
City Manager
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THE ATTACHED AGREEJ'v1ENT HAS BEEN REVIEWED
AND APPROVED AS TO FORM BY THE CITY
ATTORNEY'S OFFICE AND WILL BE
FORMALLY SIGNED UPON APPROVAL BY
THE CITY COUNCIL
'-ff~ tL ~~ fr'-
Ann Moore
City Attorney
Dated: ,:; / 7 I D '2
I I
First Amendment to the Agreement between
the City of Chula Vista and the Chula Vista Chamber of Commerce
for the Provision of Visitor and Transit Information
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FIRST AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF CHULA VISTA
AND THE CHULA VISTA CHAMBER OF COMMERCE
RECITALS
WHEREAS, the City and the Chula Vista Chamber of Commerce (Chamber) entered
into an agreement (Agreement) dated January I, 2008 for the provision of visitor and transit
information to persons at the City's Visitor Information Center and at the Chamber of
Commerce main office; and
WHEREAS, the Agreement incorrectly stated the contract amount, thus resulting in
an agreement that was Six Thousand Dollars ($6,000) less than what was approved in the
City's Fiscal Year 2007/2008 annual budget; and
WHEREAS, the City and the Chamber seek to amend the Agreement to increase the
contract amount by Six Thousand Dollars ($6,000) to be consistent with the adopted City
budget.
NOW, THEREFORE, the City and Chamber agree as follows:
AGREEMENT
I. Exhibit A, Paragraph II, Compensation, A. Single Fixed Fee Arrangement (1) is deleted
in its entirety and replaced with the following:
(I) Single Fixed Fee Amount for the remainder of Fiscal Year FY 08: $59,503.50,
payable as follows: Promotion Services & Center Information Services: $52,815.50; payable
in two quarterly increments of $26,407.50. Main Office Information Services: $6,688.00;
payable in two quarterly increments of $3,344.00.
All other terms of the Agreement shall remain in full force and effect.
[Next Page is Signature Page.]
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SIGNATURE PAGE
TO THE FIRST AMENDMENT TO THE AGREEMENT BETWEEN
CITY OF CHULA VISTA
AND THE CHULA VISTA CHAMBER OF COMMERCE
IN WITNESS WHEREOF, City and Chamber have executed this First Amendment to the
Agreement indicating that they have read and understood the First Amendment and indicate
their full and complete consent to its terms:
Dated:
,2008
City of Chula Vista
By:
Cheryl Cox, Mayor
Attest:
Donna Norris, Interim City Clerk
Approved as to form:
Ann Moore, City Attorney
Chula Vista Chamber of Commerce
Dated:
By:
Lisa Cohen, CEO
Exhibit List to First Amendment to Agreement:
(X) Agreement between the City ofChula Vista and The Chula Vista Chamber of Commerce
dated January I, 2008
J:\Attomey\ELISA\AGREEMENTS\Chamber - First Amendmentdoc
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