HomeMy WebLinkAboutAgenda Packet 2000/08/15 CITY COUNCIL AGENDA
August 15, 2000 ~r 6:00 p.m.
Council Chambers
Public Services Building
276 Fourth Avenue, Chula Vista
CHY OF
CHUIA VISIA
City Council City Manager
Patty Davis David D. Rowlands, Jr.
John S. Moot City Attorney
Stephen C. Padilla John M. Kaheny
Mary Salas City Clerk
Shirley A. Horton, Mayor Susan Bigelow
The City Council meets regularly on the first calendar Tuesday at 4:00 p.m.
and on the second, third and fourth calendar Tuesdays at 6:00 p.m.
Regular meetings may be viewed at 7:00 p.m. on Wednesdays on
Cox Cable Channel 24 or Chula Vista Cable Channel 47
AGENDA
AUGUST 15, 2000 6:00 P.M.
CALL TO ORDER
ROLL CALL: Councilmembers Davis, Moot, Padilla, Salas, and Mayor Horton.
PLEDGE OF ALLEGIANCE TO THE FLAG, MOMENT OF SILENCE
SPECIAL ORDERS OF THE DAY
PRESENTATION BY SOUTH COUNTY ECONOMIC DEVELOPMENT COUNCIL
AND THE CHULA VISTA COMMUNITY DEVELOPMENT DEPARTMENT TO
NLP FURNITURE INDUSTRIES
· RECOGNITION OF READERS FROM THE LIBRARY'S 2000 SUMMER READING
PROGRAM (Deputy City Manager Palmer)
· RECOGNITION OF THE POLICE DEPARTMENT'S EMPLOYEES RECENTLY
PROMOTED TO SERGEANT AND AGENT - SERGEANTS: DALE BOURGEOIS,
DAVID EISENBERG, BRUCE THEISEN, DAVID NELLIS, WILLIAM CLINE, AND
LON TURNER. AGENTS: MARK JONES, BRENT GLOVER, NORENE
ANDERSEN, ROBERT HINKLED1RE, THOMAS BIONDO, JOHN STIRES,
MARTIN BOLGER, CHRISTOPHER KELLEY, ILYANA MARTINEZ, AND
DONALD RHODES (Chief of Police)
· PRESENTATION OF A PROCLAMATION TO RETIRING AGENT BENJAMIN
CHASSEN FOR SEVEN YEARS OF DEDICATED SERVICE TO THE CITY (Chief
of Police)
CONSENT CALENDAR
(Items 1 through 10)
The staff recommendations regarding the following items listed under the Consent
Calendar will be enacted by the Council by one motion, without discussion, unless a
Councilmember, a member of the public, or City staff requests that the item be removed
for discussion. If you wish to speak on one of these items, please fill out a "Request to
Speak"form (available in the lobby) and submit it to the City Clerk prior to the meeting.
Items pulled from the Consent Calendar will be discussed after Action Items. Items
pulled by the public will be the first items of business.
1. WRITTEN COMMUNICATIONS
A. Memo from the Mayor's Office reporting a verbal resignation from Dr. Ricardo
Marentez, member of the International Friendship Commission.
Staff recommendation: The resignation be accepted with regret and the City
Clerk's Office be directed to post the vacancy immediately according to Maddy
Act requirements.
Page 1 - Council Agenda 08/15/2000
2. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
AMENDING CHAPTER 3.44 OF THE CHULA VISTA MUNICIPAL CODE TO
PROVIDE FOR CONTINUED UTILITY USERS' TAX ASSESSMENTS OF
TELECOMMUNICATIONS REGARDLESS OF FEDERAL EXCISE TAX REPEAL
(SECOND READING AND ADOPTION)
Definitions in the City's local utility users' tax have long referred to federal excise tax
laws in helping to define what intrastate telecommunications services are subject to the
tax. The federal government is in the process of repealing the federal excise tax on
telecommunications. In order to avoid the inadvertent reduction in City utility users' tax
revenues from telephone service, staff is recommending that the utility users' tax
ordinance be revised so as not to be reliant on the continued existence of the federal
excise tax. (City Attorney)
Staff recommendation: Council adopt the ordinance.
3. RATIFICATION OF CORRECTED TEXT OF RESOLUTION NO. 2000-269,
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROVING THE BALLOT TEXT, THE IMPARTIAL ANALYSIS AND
ARGUMENT IN SUPPORT OF PROPOSED CHARTER AMENDMENT TO
SECTIONS 602 AND 607 TO BE SUBMITTED TO THE ELECTORATE AT THE
SPECIAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY,
NOVEMBER 7, 2000 (4/5THS VOTE REQUIRED)
At the Council meeting of August 1, 2000, Council approved the ballot text and impartial
analysis of a proposed amendment to Charter Section 602 to permit, under certain
conditions, the appointment of non-electors of the City to certain boards and
commissions. A cross-reference to Charter Section 607 was inadvertently omitted from
the text. The corrected text has been forwarded to the County Registrar of Voters in
order to meet the August 11 deadline. This action will ratify said correction. (City
Attorney)
Staff recommendation: Ratify corrected text of Resolution No. 2000-269.
4. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROVING CHANGES TO THE LIBRARY MASTER FEE SCHEDULE
EFFECTIVE OCTOBER 1, 2000
The implementation of the new automated library system in September 2000 has
provided an opportunity to re-examine certain library fees. The automated system offers
many patron-friendly features such as self-serve placement of holds or reserves. As a
result, it is a perfect time to eliminate a fee that was partially established to cover some of
the staff time costs associated with the service. In addition, the increase in the number of
computer workstations means that some fees, which were in place to control access to a
limited number of computers, are no longer needed. (Deputy City Manager Palmer)
Staffrecommendation: Council adopt the resolution.
Page 2 - Council Agenda 08/15/2000
5. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
ACCEPTING DONATION IN THE AMOUNT OF $350 AND APPROPRIATING
SAID DONATED FUNDS TO THE POLICE DEPARTMENT FOR SUPPORT OF
THE CHILD LINK PROGRAM (4/5THS VOTE REQUIRED)
The Police Department Senior Volunteer Patrol recently received a donation in the
amount of $350 from San Diego Gas & Electric Company. The donation was presented
for sponsorship ofthe Child Link Program. (Chief of Police)
Staff recommendation: Council adopt the resolution.
6. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROPRIATING UNANTICIPATED GRANT REVENUES IN THE AMOUNT OF
$1,425.36 FOR THE PURPOSE OF PURCHASING A MULTI-LAUNCHER FOR USE
IN THE CHEMICAL MUNITIONS AND THE LESS-THAN-LETHAL
APPLICATIONS (4/STHS VOTE REQUIRED)
The Police Department recently submitted a grant request to the San Diego County Law
Enforcement Foundation for a multi-launcher manufactured by Armor Holdings. The
Law Enforcement Foundation has approved the grant. (Chief of Police)
Staff recommendation: Council adopt the resolution.
7. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROVING REQUEST FROM BONITA BUSINESS AND PROFESSIONAL
ASSOCIATION TO CONDUCT THE BONITAFEST AND BONITAFEST PARADE
The Bonitafest Committee and its sponsoring organization, the Bonita Business and
Professional Association, is requesting permission to conduct the 28th annual Bonitafest
on Saturday, September 23, 2000. (Chief of Police/Risk Manager)
Staff recommendation: Council adopt the resolution.
8. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
AUTHORIZING CONDITIONAL TEMPORARY CLOSURE OF A PORTION OF
RANCHO DEL REY PARKWAY ON SEPTEMBER 9 AND 10, 2000, FOR THE
ORANGE CRATE DERBY
The Bonita Orange Crate Derby committee of the Bonita Valley Lions Club is requesting
permission for a temporary street closure on Rancho Del Rey Parkway on September 9
and 10, 2000, to conduct its 21st annual Orange Crate Derby. (Chief of Police)
Staff recommendation: Council adopt the resolution.
Page 3 - Council Agenda 08/15/2000
9. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
AMEND1NG FISCAL YEAR 1999/2000 BUDGET IN ACCORDANCE WITH THE
BUDGET TRANSFER POLICY
The Council policy on financial reporting and transfer authority requires that all
departments complete the fiscal year with a positive balance in each budget summary
(Employee Services, Supplies and Services, and Capital Outlay). In order to comply with
the intent of this policy, specific transfers are reconmaended for approval. All
recommended transfers can be accomplished within existing total General Fund
appropriations. (Deputy City Manager Powell/Fire Chief)
Staff recommendation: Council adopt the resolution.
10. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROVING THE APPROPRIATION OF $60,000 FROM THE PUBLIC FACILITIES
DEVELOPMENT IMPACT FEE FUND TO PURCHASE A VEHICLE FOR THE FIRE
TRAINING CAPTAIN AND A VEHICLE AND OFFICE EQUIPMENT FOR THE
ASSISTANT FIRE CHIEF (4/STHS VOTE REQUIRED)
The Fire Department has requested a new vehicle for use by the Fire Training Captain
and a vehicle and office equipment for the Assistant Fire Chief. These purchases are
required due to organizational changes that have been made recently in order to address
the growth of the City and the associated increase in administrative and emergency
responsibilities. (Fire Chief)
Staffrecommendation: Council adopt the resolution.
ORAL COMMUNICATIONS
Persons speaking during Oral Communications may address the Council on any
subject matter within the Council's jurisdiction that is not listed as an item on the
agenda. State law generally prohibits the Council from taking action on any
issue not included on the agenda, but, if appropriate, the Council may schedule
the topic for future discussion or refer the matter to staff Comments are limited
to three minutes.
ITEMS PULLED FROM THE CONSENT CALENDAR
OTHER BUSINESS
11. CITY MANAGER'S REPORTS
A. Scheduling of meetings.
Page 4 - Council Agenda 08/15/2000
12. MAYOR'S REPORTS
A. Ratification of appointment to the Child Care Commission - Myllissa McCann
B. Ratification of appointment to the Charter Review Commission - Sergio Feria
13. COUNCIL COMMENTS
A. Cotmcilmember Padilla: Ratification of appointment to the Economic
Development Commission - Dr. Carl A. Nelson
CLOSED SESSION
14 A. CONFERENCE WITH LABOR NEGOTIATOR - Pursuant to Government Code Section
54957.6
City Negotiator: City Manager
Employee organizations: Chula Vista Employees Association
B. CONFERENCE WITH LEGAL COUNSEL REGARDING SIGNIFICANT EXPOSURE
TO LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b)
· One Case
C. CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION
PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a)
· City of Chula Vista v. Stephen & Mary Birch Foundation, Inc., et al, Case no.
SDSC GIC -743256-1
ADJOURNMENT to an Adjourned Meeting on Saturday August 19, 2000 in front of the
Public Services Building at 9:00 a.m. for the purpose of touring capital improvement projects,
and thence to the Regular Meeting of August 22, 2000, at 6:00 p.m. in the Council Chambers.
Page 5 - Council Agenda 08/15/2000
August9,2000
MEMO TO: Donna Norris, Deputy City Clerk
FROM: Patricia Salvacio/'~,'MayodCouncil office
SUBJECT: SPECIAL ORDERS OF THE DAY - AUGUST 15, 2000
Police Chief Rick Emerson would like to recognize those recently promoted to Sergeant
and Agent. Those promoted to Sergeant are: Dale Bourgeois, David Eisenberg,
Bruce Theisen, David Ne#is, William Cline, and Lon Turner.
Those promoted to ,&gent are: Mark Jones, Brent Glover, Norene Andersen, Robert
Hinkledire, Thomas Biondo, John Stires, Martin Bolger, Christopher Kelley, ~!y..an?
Martinez, and Donald Rhodes.
The Chief would also like to present a proclamation to retiring Agent Benjamin
Chassen for seven years of dedicated service to the city.
CI'IY OF
CHUIA VIS[A
August3,2000
TO: Susan Bigelow, City Clerk
FROM: Armando Bueln ,~Assistant to the Mayor and Council
SUBJECT: Resignation from the International Friendship Commission
This is to advise you that Dr. Ricardo Marentez has verbally resigned from the
International Friendship Commission. Due to his work schedule Commission Marentez
has been unable to attend the International Friendship Commission meetings. Please
place this matter on the next available agenda so the City Council may accept his
resignation.
ab
cc: Lorraine Alexander, Secretary to the International Friendship Commission
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF CHULA VISTA AMENDING
CHAPTER 3.44 OF THE CHULA VISTA MUNICIPAL CODE TO
PROVIDE FOR CONTINUED UTILITIES USERS TAX
ASSESSMENTS OF TELECOMMUNICATIONS REGARDLESS OF
FEDEP~AL EXCISE TAX REPEAL
The City Council of the city of Chula Vista does ordain
as follows:
SECTION I: That Section 3.44.030 of Chapter 3.44 of the
Chula Vista Municipal Code is hereby amended to read as follows:
Sec. 3.44.030 Telephone users' tax-Imposition-Rate-
Collection-Exemptions-Charges defined.
A. There is imposed a tax upon every person in the city using
intrastate telephone communication services in the city.
The tax imposed by this section shall be at the rate of five
percent (5%) of the charges made for such services, and
shall be paid by the person paying for such services.
Effective on July 1, 1979, said rate shall be increased to
six percent (6%) of the charges made for such services and
shall be paid by the person paying for such service.
B. As used in this section, the term "charges" shall not
include charges for services paid for by inserting coins in
coin-operated telephones except that where such coin-
operated telephone service is furnished for a guaranteed
amount, the amounts paid under such guarantee plus any fixed
monthly or other periodic charge shall be included in the
base for computing the amount of tax due. The term
"charges" shall not include charges for services paid for by
users of mobile telephone and marine telephone service.
C. Notwithstanding the provisions of subsection A, the tax
imposed under this section shall not be imposed upon any
person for using intrastate telephone communications
services to the extent that the amounts paid for such
services are exempt from or not subject to the federal
excise tax imposed under Section 4251, 4252 and 4253 of
Title 26 of the United States Code ("Federal Excise Tax")~
...... ~ ~ ..... ~-~ ^- ~-~-~- i~J,~^ In the event
that the Federal Excise Tax is repealed, this reference to
such law, includinq any related federal requlations, private
letter rulinqs, case law and other opinions interpretinq
these sections, shall refer to that body of law that existed
immediately prior to the effective date of such repeal.
D. The tax imposed in this section shall be collected from the
service user by the person providing the intrastate
telephone communications services. The amount of tax
collected in one month shall be remitted to the city finance
officer on or before the twentieth day of the following
month.
SECTION II: This ordinance shall take effect and be in
full force on the thirty first day from and after its second
reading and adoption.
Presented and Approved as to form by
CITY COUNCIL AGENDA STATEMENT
ITEM ~
MEETING DATE: 8/15/00
ITEM TITLE: Ratification of Corrected Text of Resolution No.
2000-269, ~Resolution of the City Council of the
City of Chula Vista, California, Approving the
Ballot Text, the Impartial Analysis and Argument in
Support of Proposed Charter Amendment to Section~
602 and 607 to be Submitted to the Electorate at
the Special Municipal Election to be Held in said
City on Tuesday, November 7, 2000"
SUBMITTED BY: City Attorney~~
(4/Sths Vote: Yes X No )
DISCUSSION:
At the City Council meeting of August 1, 2000, the Council approved
the ballot text and impartial analysis of a proposed amendment to
Charter Section 602 to permit under certain conditions the
appointment of non-electors of the City to certain boards and
commissions. A cross-reference to Charter Section 607 was
inadvertently omitted from the text. The corrected text has been
forwarded to the County Registrar of Voters in order to meet the
August 11 deadline. This action will ratify said correction.
RECOMMENDATION: Ratify Corrected Text of Resolution No. 2000-
269
FISCAL IMPACT: N/A
h: ~home~lorraine\all3 ~ratif ication ballot
RESOLUTION NO. 2000-269
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA, CALIFORNIA, APPROVING THE BALLOT
TEXT, THE IMPARTIAL ANALYSIS AND ARGUMENT IN
SUPPORT OF PROPOSED CHARTER AMENDMENTS TO
SECTIONS 602 AND 607 TO BE SUBMITTED TO THE
ELECTORATE AT THE SPECIAL MUNICIPAL ELECTION TO
BE HELD IN SAID CITY ON TUESDAY, NOVEMBER 7, 2000
The City Council of the City of Chula Vista does hereby resolve as follows:
WHEREAS, by Resolution No. 2000-231, the City Council of the City of Chula Vista did
call an election to be held on Tuesday, November 7, 2000, for the purposes of electing two members
of the City Council; and
WHEREAS, at its meeting of July 25, 2000, the City Council approved recommendations of
the Charter Review Commission to place a Charter amendment measure on the November 7, 2000,
ballot to modify Section 602(d) relating to the appointment of non-electors of the City of Chula
Vista to advisory boards whose duties involve regional issues; and
WHEREAS, Elections Code Section 9280 directs the City Attorney to prepare an impartial
analysis of each proposed measure to amend the Charter of the City of Chula Vista; and
WHEREAS, Elections Code Section 9282 authorizes the City Council, or any member or
members of the City Council authorized by the City Council, to file a written argument for any City
measure; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista
does hereby approve the ballot text, the City Attorney's impartial analysis, attached hereto as Exhibit
"A," and written argument, attached hereto as Exhibit "B," in support of proposed Charter
amendments to Charter Sections 602 and 607 to be submitted to the electorate at the special
municipal election to be held in said City on Tuesday, November 7, 2000.
Presented and Approved as to form
John M. Kaheny
City Attorney
Resolution 2000-269
Page 2
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 1st day of August, 2000, by the following vote:
AYES: Councilmembers: Davis, Moot, Padilla, Salas, and Horton
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Shirley Horton, Mayor
ATTEST:
Susan Bigelow, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2000-269 was duly passed, approved, and adopted by the City Council at a regular
meeting of the Chula Vista City Council held on the lst day of August, 2000.
Executed this 1st day of August, 2000.
Susan Bigelow, City Clerk
ARTICLE VI. APPOINTIVE BOARDS AND COMMISSIONS.
Sec. 600. In General.
There shall be the boards and commissions enumerated in this
article which shall have the powers and duties set forth in this
-Charter. In addition, the City Council, may create, by ordinance,
such boards or commissions as, in its judgment, are required and
may grant to them such powers and duties as are consistent with the
provisions of this Charter. Such boards and commissions shall
consult with and advise the Mayor, Council or City Manager as may
be provided herein or in the ordinances establishing such boards
and commissions, but they shall have no authority to direct the
conduct of any department.
Sec. 601. Approoriations and Compensation.
(a) Appropriations. The City Council shall include in its
annual budget such appropriations of funds as in its opinion shall
be sufficient for the efficient and proper functioning of such
boards and commissions.
(b) Compensation. The members of boards and commissions
shall serve without compensation for their services as such, but
may receive reimbursement for necessary traveling and other
expenses incurred on official duty when such expenditures have
received authorization by the City Council.
Sec. 602. ADDointments~ Terms and Vacancies.
(a) Appointments and Terms. The members of each of such
boards or commissions shall be appointed, and shall be subject to
removal, by motion of the City Council adopted by at least three
affirmative votes. The members thereof shall serve for a term of
four (4) years and until their respective successors are appointed
and qualified. Members of such boards and commissions shall be
limited to a maximum of two (2) consecutive terms and an interval
of two (2) years must pass before a person who has served two (2)
consecutive terms may be reappointed to the body upon which the
member had served; provided, further, that for the purpose of this
section, an appointment to fill an initial term or an unexpired
term of less than two (2) years in duration shall not be considered
as a term; however, any appointment to fill an initial term or an
unexpired term in excess of two (2) years shall be considered to be
a full term.
(b) Initial Classification of Appointees. The members first
appointed to such boards and commissions shall so classify
themselves by lot so that each succeeding July 1st .the term of one
(1) of their number shall expire. If the total number of members
Section 602 (continued)
of such body to be appointed exceeds four (4), the classification
by lot shall provide for the grouping of terms to such an extent as
is necessary in order that the term of at least one (1) member
shall expire on each succeeding July 1st.
(c) Vacancies. Vacancies in any board or commission, from
whatever cause arising, shall be filled by appointment by the City
Council. Upon a vacancy occurring leaving an unexpired portion of
a t~rm, any appointment to fill such vacancy shall be for the
unexpired portion of 'such term, If a member of a board of
commission is absent from three (3) regular meetings of such body
consecutively, unless by permission of such board or commission
expressed in its official minutes, or is convicted of a felony or
crime involving moral turpitude, or ceases to be a qualified
elector of the City, the office shall become vacant and shall be so
declared by the City Council.
(d) Eligibility. All members of boards and commissions shall
be qualified electors in the City of Chula Vista with the exception
of Youth Commissioners who need only be residents of the City of
Chula Vista. The City Council may appoint non-electors of the City
of Chula Vista to those boards and commissions which are advisory
only and whose duties involve regional issues. Appointment of non-
electors must be passed by at least four affirmative votes. No
person may be appointed nor shall serve on more than one of the
Charter-created boards or commissions simultaneously.
Sec, 603. Meetinqs~ Chairman.
As soon as practicable, following the first day of July of
every year, each of such boards and commissions shall organize by
electing one of its members to serve as presiding officer for the
ensuing year. Each board or commission shall hold regular meetings
as required by ordinance of the City Council, and such special
meetings as such board or commission may require. Ail proceedings
shall be open to the public.
The affirmative vote of a majority of the entire membership of
such board or commission shall be necessary for it to take any
action except to adjourn.
The City Manager shall designate a secretary for the recording
of minutes for each such board and commission, who shall keep a
record of its proceedings and transactions. Each board or
commission may prescribe its own rules and regulations which shall
be consistent with this Charter and copies of which shall be kept
on file in the office of the city Clerk where they shall be
available for public inspection. Each shall have the same power as
the City Council to compel the attendance of witnesses, to examine
them under oath and to compel the production of evidence before it.
Sec. 604. Oaths; Affirmations.
Each member of any such board or commission shall have the
power to administer oaths and affirmations in any investigations or
proceedings pending before such board or commission.
Sec. 605. Planninq Commission.
There shall be a City Planning Commission consisting of seven
(7) members to be appointed by the City Council from the qualified
electors of the City, none of whom shall hold any said office or
employment in the City government. The number of members to
comprise the commission may be changed by ordinance of the City
Council to not less than five (5) nor more than nine (9) members.
The services of the Director of Public Works, City Attorney and
Director of Building and Housing shall be made available to such
commission.
Sec. 606. Planninq Commission; Powers and Duties.
The Planning Commission shall have the power and duty to:
(a) Recommend to the City Council, after a public hearing
thereon, the adoption, amendment, or repeal of a Master Plan or any
part thereof for the physical development of the City; and
(b) Exercise such functions with respect to land subdivisions,
planning and zoning as may be prescribed by ordinance.
Sec. 607. Board of Library Trustees.
There shall be a Board of Library Trustees consisting of at
least five (5) members to be appointed by the City Council frcm thc
.... ~=~ ~ .... ~ ~ ~ and no member of said board shall
hold any paid office or employment in the City government. The
number of members to comprise the Board may be changed by ordinance
of the City Council.
Sec. 608. Board of Library Trustees; Powers and Duties.
The Board of Library Trustees shall have the power and duty to:
(a) Act in any advisory capacity to the city Council in all
matters pertaining to City libraries; and
(b) Recommend to the city Council the adoption of such bylaws,
rules and regulations as it may deem necessary for the
administration and protection of City libraries.
COUNCIL AGENDA STATEMENT
Item: ~{
Meeting: 8/15/00
ITEM TITLE: Resolution Approving changes to the Library Master Fee
Schedule
SUBMITTED BY: Deputy City Manager Palmer ~ ~
REVIEWED BY: City Manager~9 ~ 4/Sths Vote: Yes No ~
The implementation of the new automated library system, in September 2000, has provided
the Chula Vista Public Library with the opportunity to re-examine some of its fees. The
automated system (to be known as "CV Links") offers many patron friendly features such as
self-serve placement of holds or reserves. As a result, it is a perfect time to eliminate a fee
that was partially established to cover some of the staff time costs associated with the service.
In addition, the increase in the number of computer workstations means that some fees,
which were in place to control access to a limited number of computers, are no longer
needed.
As a result, it is proposed that three fees be eliminated and two new fees be added.
STAFF RECOMMENDATION: That Council approve the proposed changes to the
Library Master Fee Schedule.
BOARDS/COMMISSIONS RECOMMENDATION: At their meeting of August 2,
2000, the Library Board of Trustees unanimously voted to endorse these changes to the
Library Master Fee Schedule.
DISCUSSION:
Chula Vista's public library environment is changing considerably in the next few months.
As a result of the implementation of the new CV Links system and the Gates Computer
Grant, there will soon be over 140 public access computers available throughout the three
branch libraries (Civic Center, South Chula Vista and EastLake), compared to the 50
currently available. The public will now be able to reserve books and videos without staff
assistance, and type resumes or spreadsheets without waiting in line. The flexibility of the
new system will also allow patrons the option of paying for video/DVD insurance item by
item rather than an annual $15 insurance fee. Finally, patrons will be able to select one free
type of library card (key chain, debt ready, or standard style). It is recommended that library
users be given the opportunity to purchase a second card should they wish this added
convenience.
Page 2, Item: __
Meeting Date: 8/15/00
In addition the Library's darkroom, which was a state of the art community resource in 1976,
is now obsolete and no longer functional. Therefore, it is recommended that the fee for using
the darkroom be eliminated from the Master Fee Schedule.
The proposed changes are outlined below:
1. Eliminate $1 per item Fee for Book and Video Holds/Reserves
A fee to reserve books or AV materials was established after Proposition 13 in order
to raise revenue and discourage staff intensive services in the wake of employee
reductions. With the new automated system, patrons will now be able to place their
own reserves in the library, from home or office, or any other remote site. This vastly
improved level of public service would be very difficult to implement without the
elimination of the $1 fee. The impact on revenues is very minimal, since only $940
was collected last fiscal year.
2. Eliminate the $3 per hour ($1 per hour for Students) Public Computer Use Fee
During the past 5 years, library patrons have had access to only 7 computers loaded
with "office software," such as Word and Excel, at the Civic Center and South Chula
Vista Branch Libraries. In the mid-1990's, the library instituted a fee of $3 per hour
($1 for students) to encourage the public not to linger at the small number of
computers, to allow for greater access by more members of the public, and to address
the City's budget crisis.
This year, the Library has received public access computers from the Gates Library
Foundation. These new computers, which provide office software, must be offered to
the public without charge as a condition of the grant. In addition, the Library believes
that the 145 additional computers that are currently being installed with the new
automated system will allow adequate public access, no longer necessitating a fee
designed to regulate computer access and usage.
There is public demand for this service, as demonstrated by the $6,354 collected last
fiscal year as a result of this fee. However, elimination of the fee will again improve
public service and allow the public that does not have access to computers at home,
work or school, the opportunity to bridge the digital divide.
3. Eliminate the $4 Darkroom Use Fee
When the Civic Center Branch opened in 1976 the community darkroom facility was
in high demand. Over the years, the equipment has become outdated and non-
Page 3, Item: __
Meeting Date: 8/15/00
Functional, while digital cameras, with their instant availability of images, has
become the norm. Therefore, since the darkroom is no longer usable or viable, it is
recommended that the $4 fee be eliminated. No darkroom fees have been collected
for a number of years.
4. Add a $2 Per Item Video/DVD Insurance Charge Option
Users of the library's video/DVD collection pay an annual $15 insurance fee that
covers the cost of video/DVD damage. The Library recommends providing the
public with an option to pay either the annual fee or a $2 per item insurance charge.
The latter option is being recommended to encourage usage of the video/DVD
collection by those who may only want to check out one or two titles per year.
5. Add a $2 Charge for each additional Library Cards
The Library will soon be offering the public three different types of Library cards;
standard billfold, key chain, and debit ready billfold. All registered patrons will
receive one card, of their choosing, free of charge. However, some patrons may like
the convenience of having two or even all three types of cards. For example, one card
might be a key chain style for easy access, while the second card might be one that is
a debit card for printing purposes that the patron would keep in their billfold.
Therefore, it is recommended a new $2 per card fee be added, allowing the public to
purchase second or third types of library cards.
FISCAL IMPACT: It is estimated that these changes in the Library Master Fee Schedule
will result in a loss of approximately $7,290 in revenue over the previous Fiscal Year. There
is a strong probability that the two new proposed fees will raise additional revenue, but those
increases will not be estimated until mid-year. It is important to note that this reduction in
revenue was anticipated during the preparation of the FY 2000-01 annual budget and is
already incorporated into this Fiscal Year's revenue projection. Finally, these changes are
designed to improve the quality of public services offered by the Chula Vista Public Library.
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING CHANGES TO THE LIBP~ARY
MASTER FEE SCHEDULE EFFECTIVE OCTOBER 1, 2000
WHEREAS, the implementation of the new automated library
system, in September 20.00, has provided the Chula Vista Public
Library with the opportunity to re-examine some of its fees; and
WHEREAS, the automated system (to be known as "CV Links")
offers many patron friendly features such as self-serve placement
of holds or reserves; and
WHEREAS, as a result, it is a perfect time to eliminate
a fee that was partially established to cover some of the staff
time costs associated with the service and in addition, the
increase in the number of computer workstations means that some
fees, which were in place to control access to a limited number of
computers, are no longer needed; and
WHEREAS, as a result, it is proposed that three fees be
eliminated and two new fees be added; and
WHEREAS, at its meeting of August 2, 2000, the Library
Board of Trustees voted to endorse these changes to the Library
Master Fee Schedule.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula Vista does hereby approve the following changes to
the Library Master Fee Schedule effective October 1, 2000:
1. Eliminate $1 per item Fee for Book and Video Holds/Reserves
A fee to reserve books or AV materials was established after
Proposition 13 in order to raise revenue and discourage staff
intensive services in the wake of employee reductions. With
the new automated system, patrons will now be able to place
their own reserves in the library, from home or office, or any
other remote site. This vastly improved level of public
service would be very difficult to implement without the
elimination of the $1 fee. The impact on revenues is very
minimal, since only $940 was collected last fiscal year.
2. Eliminate the $3 per hour ($1 per hour for Students) Public
Computer Use Fee
During the past 5 years, library patrons have had access to
only 7 computers loaded with "office software," such as Word
and Excel, at the Civic Center and South Chula Vista Branch
Libraries. In the mid-1990's, the library instituted a fee
of $3 per hour ($1 for students) to encourage the public not
to linger at the small number of computers, to allow for
greater access by more members of the public, and to address
the City's budget crisis.
This year, the Library has received public access computers
from the Gates Library Foundation. These new computers,
which provide office software, must be offered to the public
without charge as a condition of the grant. In addition,
the Library believes that the 145 additional computers that
are currently being installed with the new automated system
will allow adequate public access, no longer necessitating a
fee designed to regulate computer access and usage.
There is public demand for this service, as demonstrated by
the $6,354 collected last fiscal year as a result of this
fee. However, elimination of the fee will again improve
public service and allow the public that does not have
access to computers at home, work or school, the opportunity
to bridge the digital divide.
3. Eliminate the $4 Darkroom Use Fee
When the Civic Center Branch opened in 1976 the community
darkroom facility was in high demand. Over the years, the
equipment has become outdated and non-functional, while
digital cameras, with their instant availability of images,
has become the norm. Therefore, since the darkroom is no
longer usable or viable, it is recommended that the $4 fee
be eliminated No darkroom fees have been collected for a
number of years.
4. Add a $2 Per Item Video/D~rD Insurance Charge Option
Users of the library's video/DVD collection pay an annual
$15 insurance fee that covers the cost of video/DVD damage.
The Library recommends providing the public with an option
to pay either the annual fee or a $2 per item insurance
charge. The latter option is being recommended to encourage
usage of the video/DVD collection by those who may only want
to check out one or two titles per year.
5. Add a $2 Charge for each additional Library Cards
The Library will soon be offering the public three different
tlrpes of Library cards; standard billfold, key chain, and
debit ready billfold. Ail registered patrons will receive
one card, of their choosing, free of charge. However, some
patrons may like the convenience of having two or even all
three types of cards. For example, one card might be a key
chain style for easy access, while the second card might be
one that is a debit card for printing purposes that the
patron would keep in their billfold. Therefore, it is
recommended a new $2 per card fee be added, allowing the
public to purchase second or third types of library cards.
Presented by Approved as to form by
Manager At~rney
H:\home\attorney~reso\library master fee schedule
COUNCIL AGENDA STATEMENT
Item S
Meeting Date 08-15-00
ITEM TITLE: RESOLUTION ACCEPTING DONATION IN THE AMOUNT
OF $350, AND APPROPRIATING SAID DONATED FUNDS TO
THE POLICE DEPARTMENT FOR SUPPORT OF THE CHILD
LINK PROGR~
SUBMITTED BY: Chief of Polic
REVIEWED BY: City Manager ~ ~-, (4/5ths Vote: Yes XX No )
BACKGROUND:
The Police Department Senior Volunteer Patrol recently received a donation in the
amount of $350 from San Diego Gas & Electric. The donation was presented to the
Senior Volunteer Patrol for sponsorship of the Child Link Program.
RECOMMANDATION: That the City Council accept a donation in the amount of $350,
and appropriate said donated funds to the Police Department for support of the Child
Link Program.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
On June 12, 2000, the Senior Volunteer Patrol (SVP) received a donation in the amount
of $350 from San Diego Gas & Electric for sponsorship of the Child Link Program. Child
Link is a program for elementary school children in grades K-6 that provides alternatives
for the children if they find themselves in need of assistance. The program is sponsored
by the community and depends upon community support. The Senior Volunteer Patrol
coordinates the program.
San Diego Gas & Electric donated funds for the purchase of Child Link stickers, which
are distributed to the children during the Child Link presentation. At least eight
elementary schools in Chula Vista have received the presentations. It is the goal of the
SVP that all elementary school children receive the training, including those in private
schools. Acceptance of this donation would allow for the continued distribution of
stickers, which serve as a reminder to the children that the Child Link Program exists for
them.
FISCAL IMPACT: The total amount received from this donation is $350. There are no
matching funds required or General Fund impact. The additional costs associated with
the Child Link Program, including printed flyers, and other materials are donated to the
program directly or via the Chula Vista Chamber of Commerce.
RESOLUTION
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING DONATION IN THE AMOUNT
OF $350, AND APPROPRIATING SAID DONATED FUNDS
TO THE POLICE DEPARTMENT FOR SUPPORT OF THE
CHILD LINK PROGRAM.
WHEREAS, On June 15, 2000 the Police Department received a $350 donation
from San Diego Gas and Electric; and,
WHEREAS, The donation will be utilized by the Senior Volunteer Patrol to fund
the purchase of Child Link materials in support of the Child Link Program; and,
NOW, THEREFORE, BE IT RESOLVED that the City Council accept the
donation in the amount of $350, and appropriate said donated funds to the Police
Department for the support of the Child Link Program.
Presented by: Approved as to form by:
Richard PJ. I~me~on ~-~v.-~E. ~ M. Ka~eny ~Y
Police Chief ~,.,/ ~;ity Attorney
COUNCIL AGENDA STATEMENT
Item
Meeting Date: 08-15-00
ITEM TITLE: Resolution Accepting and appropriating unanticipated
Grant revenues in the amount of $1,425.36 fi:om the San Diego
County Law Enforcement Foundation for the purpose of
purchasing a Multi-Launcher for use in the chemical munitions and
the less-than-lethal applications.
SUBMITTED BY: ChiefofPolice~ ~ ~
REVIEWED BY: City Manager~fl~5~
(4/5thsVote: Yes X No )
The Police Department recently submitted a grant proposal to the San Diego County Law
Enforcement Foundation for a multi-launcher manufactured by Armor Holdings. The
Law Enfomement Foundation has approved the grant.
RECOMMENDATION: That Council accept and appropriate unanticipated Grant
revenues in the amount of $1,425.36 from the San Diego County Law Enforcement
Foundation for the purpose of purchasing a Multi-Launcher for use in the chemical
munitions and the less-than-lethal applications.
DISCUSSION: On November 29, 1999 the Police Department submitted a grant
application to the San Diego County Law Enforcement Foundation for a multi-launcher
rifle capable of deploying chemical munitions as well as "less than lethal" munitions.
The San Diego County Law Enforcement Foundation approved the grant for the multi-
launcher. The grant is in the amount of $1,425.36 and will be used to fund the purchase
of a multi-lanncher for the Special Weapons And Tactics team (SWAT).
The Police Department SWAT team currently has two, single-shot, 37mm launchers.
The multi-launcher is capable of deploying up to six rounds in rapid succession. This
will effectively increase the resources for the S.W.A.T. team.
FISCAL IMPACT: Acceptance of this grant will provide $1,425.36 for the one time
purchase of equipment. There is no net fiscal impact on the general fund.
e-MailSWATMultilauncherA113 ~ _ /
RESOLUTION
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROPRIATING UNANTICIPATED
GRANT REVENUES IN THE AMOUNT OF $1,425.36 FOR
THE PURPOSE OF PURCHASING A MULTI-LAUNCHER
FOR USE IN CHEMICAL MUNITIONS AND LESS-THAN-
LETHAL APPLICATIONS.
WHEREAS, On November 29, 1999 the Police Department submitted a
grant application to the San Diego County Law Enforcement Foundation for a
multi-launcher rifle; and,
WHEREAS, The San Diego County Law Enforcement Foundation
approved the grant for the multi-launcher in the amount of $1,425.36; and,
WHEREAS, The grant will be used to fund the purchase of a multi-
launcher for SWAT Team members; and,
NOW, THEREFORE, BE IT RESOLVED that the City Council accept
unanticipated funds in the amount of $1,425,36 for the purpose of purchasing a multi-
launcher for the Police Department.
Presented by: Approved as to form by:
Richard P. Emerson ,/3'~n M. Kaheny
Police Chief -City Attorney
COUNCIL AGENDA STATEMENT
Item -"/
Meeting Date: 8/15/00
ITEM: Resolution Approving requests from Bonita Business and Professional
Association to conduct the Bonitafest and Bonitafest parade.
SUBMITTED BY: Chief of Polic~¥X~~i~ Risk Manag [or~,~
REVIEWED BY: City Manager t~.~,
(4/Sths Vote: Yes X No )
The Bonitafest Committee and it's sponsoring organization, the Bonita Business and Professional
Association (BBPA), is requesting permission to conduct the 28th Annual Bonitafest on Saturday,
September 23, 2000.
RECOMMENDATION: That Council adopt the resolution approving a temporary closure of
Bonita Road subject to staff conditions.
BOARDS/COMMISSIONS RECOMMENDATION: Not Applicable
DISCUSSION: The Bonita Business and Professional Association (BBPA) is sponsoring the 28th
Annual Bonitafest event on Saturday, September 23, 2000. They are also request'rog a temporary
street closure of Bonita Road to stage the parade. The street closure would involve Bonita Road
between Willow Street and Central Avenue. Both Willow Street and Central Avenue will remain
open at all times during the closure. Streets intersecting Bonita Road between these points would
also be affected during the parade. The parade is scheduled to take place between 10:00 AM and
12:30 PM; the street closure would be in effect from approximately 8:00 AM and 1:00 PM to
allow for staffing dispersion of the parade participants. A diagram of the area is attached
(Attachment A).
The BBPA is also requesting use of the vacant City-owned lot that is adjacent to and immediately
west of the parking lot to the Municipal Golf Course, for staging and dispersal of the equestrian
units participating in the parade.
The parade will consist of marching units, marching bands, floats, and other motor driven units,
as well as equestrian units. All horses will be ridden by their owners, and streamers, balloons and
noise making devices will not be permitted along the parade route. The route will be marshaled
by sponsor volunteers and the police.
The street closures would have an impact on City bus service in the area. Transit has agreed to
cancel and re-route bus service in the area during the parade. Transit has agreed to erect signs to
Item ___Page 2
Meeting Date: 8/15/00
erect signs advising of interrupted service.
Staff approval is recommended subject to the following conditions:
1. Prior to the event, both the BBPA (the Bonitafest sponsor) and Rotary District 5340
(sponsor of the parade) provide evidence, acceptable to the City, of insurance for their
respective sponsorships in the form of a Certificate of Insurance and Policy Endorsement
in the amount of $2 million naming the City of Chula Vista as additional insured, and their
insurance as primary.
2. Provide adequate traffic control equipment and no parking signs as specified by the Chula
Vista Police Department. This would include provision of adequate signage, barricades,
and traffic control equipment as specified by the County of San Diego and the Sheriff's
Department.
3. Provide adequate Police coverage at the event as determined by the Chula Vista Police
Department through coordination with the Chula Vista Police Department and the County
of San Diego.
4. Return all City-owned property to pre-use condition including arrangements for
professional street sweeping and adequate trash control and disposal throughout the
affected area within twenty-four (24) hours after the event.
5. Provide a letter acceptable to the City Attorney from the BBPA in which the BBPA agrees:
(1) Not to sue the City, its agents and employees for any act arising from Bonitafest; and
(2) To hold the City harmless, fully indenmify and release the City, its agents and
employees from any and all liability arising from Bonitafest, excluding only that
liability which may arise from the sole negligence or sole willful conduct of the City.
FISCAL IMPACT:
The amount of $2,410 has been allocated in the City's FY 2000-2001 Community Promotions
budget to offset the cost of the Chula Vista Transit shuttle bus services and police staffmg. The
BBPA would be responsible for all additional costs incurred in conducting the parade, including
provisions for traffic safety equipment, street sweeping services, and other related and required
services and supplies. No additional fiscal impact is anticipated.
Attachment: "A" - Parade Diagram
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING REQUEST FROM BONITA BUSINESS AND
PROFESSIONAL ASSOCIATION TO CONDUCT BONITAFEST AND
BONITAFEST PARADE
WHEREAS, the Bonita Business and Professional Association (BBPA) will be conducting the
Bonitafest event on Saturday, September 23, 2000; and
WHEREAS, the Bonita Business and Professional Association will provide evidence of insurance
in the form of a Certificate of insurance and policy endorsement, acceptable to the City, in the amount of $2
million dollars naming the City of Chula Vista as additional insured, and their insurance company as
primary; and
WHEREAS, adequate traffic control equipment and no parking signs as specified by the police
department. This would include provision of adequate signage, barricades, and traffic control equipment
as specified by the County of San Diego and the Sheriffs department on the portion of Allen School Road
outside the city limits; and
WHEREAS, adequate police coverage at the event as determined by the Chula Vista Police
Department through coordination with the Chula Vista Police Department and the San Diego County
Sheriffs Department; and
WHEREAS, all City-owned property will be returned to pre-use condition; and
WHEREAS, the sponsor shall develop and implement a solid waste management plan approved by
the Conservation Program to prevent litter, provide recycling, and disposal throughout the affected area
during the event including arrangements for professional street sweeping immediately following the event;
and
WHEREAS, a letter of acceptance shall be provided to the City Attorney from the BBPA in which
BBPA agrees to not sue the City, its agents and employees for any act arising from Bonitafest; and to fully
indemnify and, to hold the City harmless and to release the City, its agent and employees from any and all
liability arising from Bonitafest, excluding only that liability which may arise from the sole negligence or
sole willful conduct of the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does
hereby approve the request from the BBPA to conduct the Bonitafest and Bonitafest parade on Saturday,
September 23, 2000, subject to conditions.
Presented by Approved as to form by
RichardS. Em~on John/M//Kaheny
Chief of Polic&/ City~ttomey
COUNCIL AGENDA STATEMENT
Item
Meeting Date: 8/15/00
ITEM TITLE: Rcsolntion Authorizing conditional temporary closure of a portion of
Rancho Del Roy Parkway on September 9 and 10, 2000, for the Orange
Crate Derby.
SUBMITTED BY: Chief of Polic~
Risk Manag~
REVIEWED BY: City Manager (475t1~ Vote: Yes No X )
The Bonita Orange Crate Derby Committee of the Bonita Valley Lions Club is requesting
permission for a temporary street closure on Rancho Del Rey Parkway on September 9 and 10,
2000 to conduct their 21~ Annual Orange Crate Derby.
RECOMMENDATION: That Council approve the resolution and authorize conditional
temporary closure of a portion of Rancho Del Rey Parkway on September 9 and 10, 2000, for
the Orange Crate Derby, subject to staff conditions as stated in this report.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION: The Bonita Orange Crate Derby Committee is requesting permission to
conduct the 21st Aunual Orange Crate Derby on Saturday and Sunday, September 9 and 10,
2000. The event would be conducted on the west section of Rancho Del Rey Parkway, between
Terra Nova Drive to the north, and Del Rey Boulevard to the south. Both Terra Nova Drive and
Del Rey Boulevard, as well as all other sections of Rancho Del Rey Parkway, would remain
open to traffic at all times. Diagrams of the event area are attached (Attachment "A" and "B").
This is a two day event with street closed to all traffic from 6:00 AM Saturday, until 6:00 PM
Sunday.
The sponsor expects that approximately 150-200 youngsters, ages 7 to 13 years old, "driving" 75
separate derby cars, would be involved in the double elimination competition during the two day
event. The derby cars are built by families, according to specifications provided by the sponsor.
Each car is equipped with a steering wheel (steering capacity is limited to avoid "over-steering"
by young drivers) and a friction-drag braking device. Each car is inspected to verify that safety
equipment is in working order, and drivers are required to wear helmets, long pants, and sturdy
shoes.
The race course is approximately 1,000 feet in length, with no curves or turns. The entire
course is separated with traffic safety cones. The use of cones serves two purposes; they
delineate lanes, and also act as brakes if cars accidentally run over them. The run-out area
Item ~ Page 2
Meeting Date: 8/15/00
below the finish line is also lined with traffic cones. Only two cars are permitted on the course
at any one time. Spectator areas are designated and separated from the course by flag lines.
The sponsor would be required to provide insurance, portable toilets, appropriate trash
containers and trash control, necessary traffic barricades, cones, and directional signs, and
overnight security (most cars will remain at the event site overnight).
The event has been conducted in the Rancho Del Rey area for the past eight years. No
significant problems with this event have been noted. The event would have very little impact on
residents in the area, since all residential areas are fully accessible by alternate streets, and there
are no homes on the race route.
Approval of the request should be subject to the following conditions:
1. The sponsor shall submit proof of insurance in the form of a Certificate of Insurance for
$2 million Commercial General liability insurance, or equivalent form, with a policy
endorsement naming the City as insured, making their insurance primary with respect to
the City's insurance and providing notification of cancellation.
2. Provide a letter acceptable to the City Attorney from the sponsors in which they agree:
(1) Not to sue the City, its agents and emplc.yees from any act arising from the Orange
Crate Derby; or,
(2) To hold the City harmless and to release the City, its agents and employees from
any and all liability arising from the Orange Crate Derby, excluding only that
liability which may arise from the sole negligence or sole willful conduct of the
City.
3. The sponsor shall provide, at their own expense, all necessary supplies and services
required to safely conduct the event, including portable toilets, trash receptacles, trash
control, crowd control, traffic control and traffic control equipment, signs and security.
4. Sponsor shall provide a fully refundable $250 cleaning/damage deposit.
5. Sponsor shall post applicable street closure signs at least 48 hours in advance of the
event.
Item ~' Page 3
Meeting Date: 8/15/00
6. All event participants shall be required to sign liability waivers approved by the City
Attorney as to form. These waivers must indicate that the City of Chula Vista will be
indemnified and held harmless.
7. The sponsor shall provide adequate supervision of event spectators and participants to
prevent damage to City property and landscaping.
8. The sponsor shall provide adequate and sufficient street barricades and supervision to
insure that no vehicles are permitted into the event area throughout the duration of the
event, including the overnight period.
9. Sponsors shall notify area residents that the event is being held 48 hours prior to the
event.
FISCAL IMPACT: There is no fiscal impact on the City. The evem sponsors will be
responsible for all event costs. However, if any services provided by the
City before, during, or after the event will be fully reimbursed by the
sponsor.
Attachments: "A" - General Site Plan
"B" - Detail Site Plan
ORANGE CRATE DERBY ATTACHMENT A
ATTACHMENT B
· DETAIL ~
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING CONDITIONAL TEMPORARY
CLOSURE OF A PORTION OF RANCHO DEL REY PARKWAY
ON SEPTEMBER 9 AND 10, 2000, FOR THE ORANGE CRATE
DERBY
WHEREAS, the Bonita Orange Crate Derby Committee of the Bonita Valley Lions Club is
requesting permission for a temporary street closure on Rancho Del Rey Parkway on September 9
and 10, 2000, to conduct their 20th Orange Crate Derby; and
WHEREAS, the sponsors shall submit proof of insurance in the form of a Certificate of
Insurance and Police Endorsement for $2 million Commercial General liability insurance, or
equivalent form, acceptable to the City, with a policy endorsement naming the City as insured,
making their insurance primary with respect to the City's insurance and providing notification of
cancellation; and
WHEREAS, the sponsors shall provide a letter acceptable to the City Attorney in which they
agree to not sue the City, its agent and employees for any act arising from the Orange Crate Derby;
and to fully indemnify and hold the City harmless and to release the City, its agents and employees
from any and all liability arising from the Orange Crate Derby, excluding only that liability which
may arise from the sole negligence or sole willful conduct of the City; and
WHEREAS, the sponsors shall provide, at their own expense, all necessary supplies and
services required to safely conduct the event, including portable toilets, trash receptacles, trash
control, crowd control, traffic control and traffic control equipment, signs, and security; and
WHEREAS, the sponsor shall develop and implement a solid waste management plan
approved by the Conservation Program to prevent litter, provide recycling, and disposal throughout
the affected area during the event including arrangements for professional street sweeping
immediately following the event; and
WHEREAS, the sponsors shall provide a fully refundable $250 cleaning/damage deposit;
and
WHEREAS, the sponsors shall post applicable street closure signs at least 48 hours in
advance of the event; and
WHEREAS, all event participants shall be required to sign liability waivers approved by the
City Attorney as to form. These waivers must indicate that the City of Chula Vista will be
indemnified and held harmless; and
WHEREAS, the sponsors shall provide adequate supervision of event spectators and
participants to prevent damage to City property and landscaping; and
Resolution no.
Page 2
WHEREAS, the sponsors shall provide adequate and sufficient street barricades and
supervision to insure that no vehicles are permitted into the event area throughout the duration of the
event, including the overnight period; and
WHEREAS, the sponsors shall notify area residents that the event is being held 48 hours
prior to the event.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista
does hereby authorize temporary closure of Rancho Del Rey Parkway on September 9 and 10, 2000,
for the Orange Crate Derby subject to conditions as noted above.
Presented by Approved as to form by
Richard P. Emerson Jo)tfi/l~l. Kaheny ~
Police Chief ~J Attorney
COUNCIL AGENDA STATEMENT
Item ~
Meeting Date 08/15~2000
ITEM TITLE: Resolution Amending the Fiscal Year 1999-00
Budget in accordance with the Budget Transfer Policy.
SUBMITTED BY: Deputy City Manager- Powell~'
Fire Chief '~
REVIEWED BY: City Manager,~
(4/5ths Vote: Yes__ No X .)
The Council Policy on Financial Reporting and Transfer Authority requires that all
departments complete the fiscal year with a positive balance in each budget
summary (Employee Services, Supplies and Services and Capital Outlay). In
order to comply with the intent of this policy, the following transfer relating to the
Fire Department is recommended.
RECOMMENDATION: That Council amend the fiscal year 1999-00 budget
by transferring appropriations to ensure that the Fire Department ends the fiscal
year with out exceeding any budget summary as required by Council policy.
BOARDS/COMMISSIONS RECOMMENDATION: Not Applicable.
DISCUSSION:
As part of the budget process, all departments projected their total expenditures
for the fiscal year. At that time, it was not anticipated that the Fire Department
would exceed their budget allocation. Unfortunately, due to various reasons,
personnel costs exceeded budget amounts by approximately $150,000 during
the last payroll of the fiscal year.
Since last fiscal year the Fire Department has been in a transition from a
Supplemental Staffing model to Minimum Constant Staffing model. Full Minimum
Constant Staffing level was reached this past fiscal year. The transition
occurred a full nine or twelve months earlier than expected. As a result of this
early transition the Fire Department experienced higher overtime costs than what
had been projected. A 1998 consultant study on minimum constant staffing had
Item
Page 2 Date 8/15/00
estimated that overtime costs at constant minimum staffing would be equivalent
to supplemental staffing. In the first partial year of its implementation, it appears
that overtime costs under the new model will be higher than projected in the
study. This trend will be monitored and recommendations will be made as
necessary.
During fiscal year 1999-2000, the Fire Department experienced the departure of
several personnel. These personnel sought employment elsewhere or retired. In
addition, during this past year there was one firefighter on long term maternity
leave for most of the year and several personnel on long-term injury leave. The
Fire Department also saw a spike in overtime costs in the last pay period of the
fiscal year due to an unusually high short-term increase in sick leave and annual
leave usage during this period.
It is recommended that the necessary appropriations be transferred from salary
savings realized in the Police Department.
FISCAL IMPACT:
The recommended transfer will not require any additional General Fund
appropriations as it will be covered by savings achieved in the Police
Department.
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING FISCAL YEAR 1999-2000
BUDGET IN ACCORDANCE WITH THE BUDGET TRANSFER
POLICY
WHEREAS, the Council Policy on Financial Reporting and
Transfer Authority requires that all departments complete the
fiscal year with a positive balance in each budget summary
(Employees Services, Supplies and Services, Other Expenses,
Capital, Transfers In and Out); and
WHEREAS, in order to comply with the intent of the
policy, a transfer relating to the Fire Department is recommended
to be approved; and
WHEREAS, due to various reasons, personnel costs in the
Fire Department exceeded budgeted amounts by approximately $150,000
during the last payroll of the fiscal year; and
WHEREAS, it is recommended that the necessary
appropriations be transferred from salary savings realized in the
Police Department.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula Vista does hereby amend the Fiscal Year 1999-2000
budget in accordance with the budget transfer policy by
transferring $120,000 to the Fire Department from salary savings
realized in the Police Department.
Presented by Approved as to form by
Robert Powell, Deputy City Kahe Attorney
City Manager
H: \home\attorney\reso\budget .xfr
CITY COgNCIL AGENDA STATEMENT
Meeting Date 8/15/00
ITEIIT'ITLE: RESOLUTION APPROVING THE APPROPRIATION
OF $60,000 I~ROM THE PUBLIC FACILITIES DEVELOPMENT IMPACT FEE
FUND TO PURCHASE A VEHICLE FOR THE FIRE TRAINING CAPTAIN AND A
VEHICLE AND OFFICE EQUIPMENT FOR THE ASSISANT FIRE CHIEF.
Suaam'al eY: FIRE CHIEF,~/~-
REVItwEaBY: CITY MANAGER ,~ f2~'''~ [415'"" VeTE: YES X NO__)
City Council approve the appropriation of $60,000 from the Public Facilities Development Impact Fee fund for the
pumhase of vehicles for the Assistant Fire Chef and Training Captain and office equipment for the Assistant Fire
Chief position.
None.
The Chula Vista Fire Department has recently made organizational changes in order to address the growth of
the City and the associated increase in administrative and emergency responsibilities. In March 1999 City
Council approved the reclassification of a Fire Engineer position to Fire Captain. The new Fire Captain position
was created in order to augment the Fire Training Division. The initial primary duty of the new position was to
oversee Fire Department operations in the Communications Center. The office for this new position was
located at Fire Station 1, within walking distance of the Communications Center. In order to minimize costs a
request for a vehicle was not made at the time this position was created. The office of the Training Captain is
scheduled to be relocated to the new Training classroom at the new Fire Station 4 at 850 Paseo Ranchero.
The completion of the Fire Station and Training office is scheduled for mid-September 2000. At that time the
duties of the Training Captain will also be expanded to include day-to-day training with Fire Department
personnel at each of the six fire stations. In addition the Training Captain will be required to respond to major
emergencies to serve as the Safety Officer on the scene. Because of the relocation of the office and the new
responsibilities throughout the City it is necessary to provide a vehicle for this position.
The Assistant Fire Chief position was created in January 2000. The primary duty of the Assistant Fire Chief
is to oversee the day-to-day operations of the Fire Department. The former Fire Marshal Doug Perry was
made Assistant Fire Chief and a decision was made at that time not to fill the vacant Fire Marshal position
rail2, mn /~
MEETINOBATE 08/15/00
until after the start of the new fiscal year (July 2000). A request for e vehicle and office equipment wes not
made at the time the Assistant Fire Chief position was created. As a cost saving measure it was decided that
the Assistant Fire Chief would utilize the existing Fire Marshal office and vehicle until the Fire Marshal position
was filled. With the recent appointment of Jim Geering as the new Fire Marshal it is necessary to provide
both a new vehicle and office equipment for the Assistant Chief.
The Public Facilities Development Impact Fee (PFDIF) provides for the funding of capital projects and related
capital needs. The items requested as part of this statement qualify for PFDIF funding. There are available
funds in the PFDIF for these purchases. The Public Works Fleet Manager and the Purchasing Agent provided
cost estimates.
Cost for the Assistant Fire Chief vehicle including a new CAD mobile data terminal and telephone:
,21,5OO
Cost for new Training Captain vehicle including a new CAD mobile data terminal and telephone:
*30,000
Costs for the Assistant Fire Chief office equipment and delivery:
*8,500
Total Cost: *60,000
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE APPROPRIATION OF
$60,000 FROM THE PUBLIC FACILITIES DEVELOPMENT
IMPACT FEE FUND TO PURCHASE A VEHICLE FOR THE
FIRE TRAINING CAPTAIN AND A VEHICLE A/~D OFFICE
EQUIPMENT FOR THE ASSISTANT FIRE CHIEF
WHEREAS, the Fire Department has recently made
organizational changes in order to address the growth of the City
and the associated increase in administrative and emergency
responsibilities; and
WHEREAS, a new Fire Captain position was created in order
to augment the Fire Training Division and his office is scheduled
to be relocated in mid-September to the new Training classroom at
the new Fire Station 4 at 850 Paseo Ranchero; and
WHEREAS, in addition the Training Captain will be
required to respond to major emergencies to serve as the Safety
Officer on the scene and because of the relocation of the office
and the new responsibilities throughout the City, it is necessary
to provide a vehicle for this position; and
WHEREAS, the Assistant Fire Chief position was created in
January 2000 and a request for a vehicle and office equipment was
not made at the time the position was created; and
WHEREAS, as a cost saving measure, it was decided that
the Assistant Fire Chief would utilize the existing Fire Marshal
office and vehicle until the Fire Marshal position was filled; and
WHEREAS, with the recent appointment of a new Fire
Marshall, it is necessary to provide both a new vehicle and office
equipment for the Assistant Chief.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula vista does hereby approve the appropriation of
$60,000 from the Public Facilities Development Impact Fee Fund to
purchase a new vehicle for the Fire Training Captain and a vehicle
and office equipment for the Assistant Fire Chief.
Presented by Approved as to form by
James Hardiman J~M. K~ahe~y~
Fire Chief ~'ity Attorney
[H:/HOME~FORNEY\RESO\ fire dept. vehicle appropration (August 7, 2000 (8:51am)]