HomeMy WebLinkAboutAgenda Packet 2000/06/13 CITY COUNCIL AGENDA
June 13, 2000 ~r 6:00 p.m.
Council Chambers
Public Services Building
276 Fourth Avenue, Chula Vista
CIIY OF
CHULA VISI'A
City Council City Manager
Patty Davis David D. Rowlands, Jr.
John S. Moot City Attorney
Stephen C. Padilla John M. Kaheny
Mary Salas City Clerk
Shirley A. Horton, Mayor Susan Bigelow
The City Council meets regularly on the first calendar Tuesday at 4:00 p.m.
and on the second, third and fourth calendar Tuesdays at 6:00 p.m.
Regular meetings may be viewed at 7:00 p.m. on Wednesdays on
Cox Cable Channel 24 or Chula Vista Cable Channel 47
AGENDA
JUNE 13, 2000 6:00 P.M.
CALL TO ORDER
ROLL CALL: Councilmembers Davis, Moot, Padilla, Salas, and Mayor Horton.
PLEDGE OF ALLEGIANCE TO THE FLAG, MOMENT OF SILENCE
SPECIAL ORDERS OF THE DAY
· PI~ESENTATION OF A PROCLAMATION COMMENDING THE SOUTH BAY HEART
SAVER CAMPAIGN - ACCEPTED BY DAVID BUTLER., PRESIDENT & CEO OF
PARADISE VALLEY HOSPITAL
· OATH OF OFFICE: MOBILEHOME RENT REVIEW COMMISSION - MARK G.
MARCHAND
CONSENT CALENDAR
(Items 1 through 5)
The staff recommendations regarding the following items listed under the Consent
Calendar will be enacted by the Council by one motion, without discussion, unless
a Councilmember, a member of the public, or City staffrequests that the item be
removed for discussion. If you wish to speak on one of these items, please ftll out
a "Request to Speak"form (available in the lobby) and submit it to the City Clerk
prior to the meeting. Items pulled from the Consent Calendar will be discussed
after Action Items. Items pulled by the public will be the ftrst items of business.
1. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
AMENDING THE FISCAL YEAR 1999/2000 BUDGET BY APPR.OPRIATING
UNANTICIPATED DONATION REVENUE IN THE AMOUNT OF $3,000 TO THE
LIBRARY AND RECREATION DEPARTMENT BUDGET FOR EXPENDITURES
ASSOCIATED WITH THE CHULA VISTA LITERACY TEAM (4/5THS VOTE
REQUIRED)
The Chula Vista Literacy Team has received donations from various organizations and
individuals to support the programs in the Department. At this time, the Department
wishes to accept the donations, appropriate and budget the funds for the Chula Vista
Literacy Team. (Deputy City Manager Palmer)
Staff recommendation: Council adopt the resolution.
2. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
ACCEPTING WORKFORCE INVESTMENT ACT (WIA) 231 GRANT FUNDS
AWARDED TO THE CHULA VISTA LITERACY TEAM FROM THE CALIFORNIA
DEPARTMENT OF EDUCATION; AND AMENDING THE FISCAL YEAR
1999/2000 BUDGET TO APPROPRIATE $3,500 REVENUE FUNDS TO THE
LIBRARY AND RECREATION DEPARTMENT (4/STHS VOTE REQUIRED)
The Chula Vista Literacy Team has been awarded $3,500 in Workforce Investment Act
231 grant funds in a late grant award from the California Department of Education.
Funds will be used to purchase additional instructional resources to supplement the
existing Literacy Program. (Deputy City Manager Palmer)
Staff recommendation: Council adopt the resolution.
3. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
ACCEPTiNG BIDS, AWARDiNG A CONTRACT FOR THE "CONSTRUCTION OF
SIDEWALK RAMPS ON VARIOUS STREETS iN THE CITY OF CHULA VISTA,
CA FY 1999-00 PHASE II (STL-265)" PROJECT AND TRANSFERRING $50,000 iN
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FROM THE
COMPLETED OTAY RECREATION CENTER CONSTRUCTION PROJECT
(PR-133) (4/5THS VOTE REQUIRED)
On April 26, 2000, the Director of Public Works received sealed bids for the
"Construction of Sidewalk Ramps on Various Streets in the City of Chula Vista, CA FY
1999-00 Phase II (STL-265)" project. The work to be done consists of removal of curb,
gutter and sidewalk, and the construction of pedestrian ramps on various streets in the
City. (Director of Public Works)
Staff recommendation: Council adopt the resolution.
4A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
ESTABLISHiNG AN AREA OF "PARKING T1ME LIMITED ON CERTAIN
STREETS" J STREET BETWEEN THIRD AVENUE AND GARRETT AVENUE, ON
THE NORTH SIDE, ALONG THE FRONTAGE OF TREEHAVEN
CONDOMiNIUMS, FOR THE PURPOSE OF IMPROVING PUBLIC SAFETY, IN
ACCORDANCE WITH SECTION 10.52.330 OF THE CHULA VISTA MUNICIPAL
CODE, THEREBY AMENDING SCHEDULE VI, AS MAINTAINED BY THE CITY
ENGINEER IN A REGISTER WHICH LISTS THE STREETS OR PORTIONS
THEREOF UPON WHICH THESE PROHIBITIONS ARE IN EFFECT
B. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
ESTABLISHING AN AREA OF "PERMIT PARKING IN EXCESS OF TIME
LIMITATIONS" ON THE NORTH SDE OF J STREET BETWEEN THIRD AVENUE
AND GARRETT AVENUE, ALONG THE FRONTAGE OF TREEHAVEN
CONDOMiNIUMS, FOR THE PURPOSE OF PROVIDiNG THE RESIDENTS WITH
PERMITS TO PARK iN EXCESS OF THE TIME LIMITATIONS, iN ACCORDANCE
WITH SECTION 10.86.010 OF THE CHULA VISTA MUNICIPAL CODE, THEREBY
AMENDiNG SCHEDULE XVI, AS MAINTAINED BY THE CITY ENGINEER IN A
REGISTER WHICH LISTS THE STREETS OR PORTIONS THEREOF UPON
WHICH THESE PROHIBITIONS ARE IN EFFECT
Staff received a letter from the Secretary of Treehaven Homeowners Association,
expressing concern about the vehicles parking along the north side of J Street in front of
the Treehaven Condominiums, which are west of Third Avenue. The request was for
staff to discourage the nearby supermarket employees from parking their vehicles on the
street in this area for the entire day. It was the residents' contention that this area should
be, for the most part, kept clear of parked vehicles. (Director of Public Works)
Staff recommendation: Council adopt the resolutions.
Page 2 - Council Agenda 06/13/2000
5. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
RATIFYING THE SUBMITTAL OF AN APPLICATION TO THE DEPARTMENT OF
CONSERVATION DIVISION OF RECYCLING (DOR) FOR $48,785 FOR LITTER
REDUCTION AND RECYCLING ACTIVITIES AND AUTHORIZING THE CITY
MANAGER TO EXECUTE ALL DOCUMENTS IN CONJUNCTION WITH
EXECUTING THE ACTIVITIES
The California Beverage Container Recycling and Litter Reduction Act requires the
Division of Recycling to Distribute a total of $10.5 million per year to eligible Cities and
Counties for beverage container recycling and litter clean up activities. Staff included the
City's share ($48,785) as revenue in the Fiscal Year 2000/2001 budget. The funds will
provide recycling education that will promote curbside residential recycling, provide
technical assistance to businesses to expand their commercial recycling efforts, and will
implement recycling at City facilities and special events. (Special Operations Manager)
Staff recommendation: Council adopt the resolution.
ORAL COMMUNICATIONS
Persons speaking during Oral Communications may address the Council on any
subject matter within the Council's jurisdiction that is not listed as an item on the
agenda. State law generally prohibits the Council from taking action on any
issue not included on the agenda, but, if appropriate, the Council may schedule
the topic for future discussion or refer the matter to staff Comments are limited
to three minutes.
PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES
The following items have been advertised and/or posted as public hearings as
required by law. If you wish to speak on any item, please fill out a "Request to
Speak"form (available in the lobby) and submit it to the City Clerk prior to the
meeting.
6. CONSIDERATION OF AN AMENDMENT TO CONDITIONS 1 AND 3 OF THE
SALT CREEK RANCH TENTATIVE SUBDIVISION MAP, CHULA VISTA TRACT
92-02, AND SECTION 3.2 OF THE SALT CREEK RANCH PUBLIC FACILITIES
FINANCING PLAN TO ALLOW AN INCREASE IN THE NUMBER OF DWELLING
UNITS THAT MAY BE BUILT PRIOR. TO SR-125 FREEWAY OPENING FOR.
PUBLIC ACCESS (PCS 99-06)
On May 2, 2000, Council considered a request by Pacific Bay Homes to amend
conditions 1 and 3 of the Salt Creek Ranch Tentative Subdivision Map, Chnla Vista Tract
92-02 (also known as "R.olling Hills Ranch") and Section 3.2 of the Salt Creek R.anch
Public Facilities Financing Plan in order to increase the number of dwelling units that
may be built prior to SR.-125 freeway opening for public access.
Staff recommendation: Council conduct the public hearing and adopt the following
resolution:
06/13/2000
Page 3 - Council Agenda
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
ADOPTING MITIGATED NEGATIVE DECLARATION AND MITIGATION
MONITORING PROGRAM ISSUED FOR THIS PROJECT, AND
APPROVING AMENDMENT TO CONDITIONS NO. 1 AND 3 OF THE SALT
CREEK RANCH TENTATIVE SUBDIVISION MAP, CHULA VISTA TRACT
92-02, AND SECTION 3.2 OF THE SALT CREEK RANCH PUBLIC
FACILITIES FINANCING PLAN TO ALLOW AN INCREASE IN THE
NUMBER OF DWELLING UNITS THAT MAY BE BUILT PRIOR TO SR-125
FREEWAY FROM OLYMPIC PARKWAY TO SR-54 OPENING FOR
PUBLIC ACCESS
7. CONSIDERATION OF AN AMENDMENT TO THE SUNBOW II SECTIONAL
PLANNING AREA PLAN - PLANNED COMMUNITY DISTRICT REGULATIONS
TO CHANGE THE LAND USE DESIGNATION OF 2.3 ACRES AT THE
NORTHEAST CORNER OF MEDICAL CENTER DR1VE AND EAST PALOMAR
STREET FROM RESIDENTIAL CONDOMINIUM TO VILLAGE CENTER; AND
AMEND THE SUNBOW II DESIGN GUIDELINES TO CHANGE THE ADOPTED
"MAIN STREET" PEDESTRIAN VILLAGE COMMERCIAL DESIGN CONCEPT TO
A MORE CONTEMPORARY NEIGHBORHOOD COMMERCIAL CENTER DESIGN
Kitchell Development Company has submitted an application to amend the Sunbow II
Sectional Planning Area Plan-Planned Community District Regulations in order to
change the Land Use Designation of 2.3 acres at the northeast comer of Medical Center
Drive and East Palomar Street from Residential Condominium to Village Center. The
applicant has also requested an amendment to the Sunbow II Village Center Design
Guidelines to change the adopted "Main Street" Pedestrian Village commercial center
design concept to a more contemporary neighborhood commercial center. (Director of
Planning and Building)
Staff recommendation: Council continue the Public Hearing to the meeting of June 20,
2000.
ACTION ITEMS
The items listed in this section of the agenda are expected to elicit substantial
discussion and deliberation by the Council, staff, or members of the public. The
items will be considered individually by the Council, and staff recommendations
may, in certain cases, be presented in the alternative. If you wish to speak on any
item, please fill out a "Request to Speak" form (available in the lobby) and
submit it to the City Clerk prior to the meeting.
8. CONSIDERATION OF APPROVAL OF THE CONSOLIDATED ANNUAL PLAN
FOR FISCAL YEAR 2000/2001 INCLUDING BOTH THE FISCAL YEAR 2000/2001
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND HOME
iNVESTMENT PARTNERSHIP (HOME) PROGRAM BUDGETS; AND
CONSIDERATION OF AUTHORIZATION OF REALLOCATING $300,000 FROM
PRIOR YEAR CDBG FUNDS TO INCORPORATE IN THE FISCAL YEAR
2000/2001 ENTITLEMENT RECEIVED FROM THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT (HUD)
Page 4 - Council Agenda 06/13/2000
Council held a public hearing on May 2, 2000 to review and receive public comment on
projects and programs being considered for CDBG and HOME funding. The City is
eligible to receive $2,033,000 in CDBG entitlement funds from the U.S. Department of
Housing and Urban Development (HUD) for fiscal year 2000/2001. In addition to the
HUD entitlement, staff has identified $300,000 in prior year CDBG funds that are
eligible for reallocation for a CDBG total of $2,333,000. The City is also eligible to
receive $846,000 in HOME funds from HUD. Combining both CDBG and HOME
entitlements, the City will be able to invest into the community a total of $3,179,000 from
these two sources for fiscal year 2000/2001. (Director of Community Development)
Staff recommendation: Council adopt the following resolution.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
A) APPROVING THE CONSOLIDATED ANNUAL PLAN FOR FISCAL
YEAR 2000/2001 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
AND HOME INVESTMENT pARTNERSHIP (HOME) PROGRAM BUDGETS
AND AUTHORIZING TRANSMITTAL OF THE CONSOLIDATED ANNUAL
PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (HUD); AND B) AUTHORIZING REALLOCATION OF
$300,000 FROM PRIOR YEAR COMMUNITY DEVELOPMENT BLOCK
GRANT FUNDS TO INCORPORATE IN THE FISCAL YEAR 2000/2001
ENTITLEMENT RECEIVED FROM HUD
9. REPORT REGARDING THE DESIGN REVIEW COMMITTEE PROCESS
On January 20, 2000, Council conducted a workshop on the Design Review
Committee process. At the conclusion of the workshop, Council directed staff to
return with a proposal for a Design Review process without a formal Design
Review Committee and a proposal to revamp and improve the existing process.
Council also requested that staff provide additional specific information about the
existing Design Review process. (Director of Planning and Building)
Staff recommendation: Council accept the report and provide staff direction.
ITEMS PULLED FROM THE CONSENT CALENDAR
OTHER BUSINESS
10. CITY MANAGER'S REPORTS
A. Scheduling of meetings.
06/13/2000
Page 5 - Council Agenda
B. RESOLUTION SUPPORTING CREATION OF, AND PARTICIPATION IN, A
TASK FORCE TO REVIEW OPERATIONS AND FINANCES OF THE OTAY
WATER DISTRICT
At the Council meeting of June 6, 2000, Councilmember John Moot introduced a
proposal that the City conduct, or cause to be conducted, a review of the
operations and finances of the Otay Water District. The General Manager of Otay
Water District has written to the City stating his support of a third party review of
the District's operations and finances. (City Manager)
Staff recommendation: Council 1) Act to appoint two members of the City
Council to serve on a joint committee with two Otay Water District Board
Members and a community member chosen by the four elected officials to
oversee the review; and 2) Authorize the City Manager and the General Manager
of the Otay Water District to recommend one firm to conduct the review in order
to expedite a timely review.
11. MAYOR'S REPORTS
12. COUNCIL COMMENTS
A. Councilmember Davis - Comments regarding creation of a Chula Vista Auto
Park Task Force.
CLOSED SESSION
13. CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT
CODE SECTION 54957.6
City Negotiator: City Manager
Employee Organizations: Chula Vista Police Officers Association and Local 2180
International Association of Fire Fighters AFL-CIO
ADJOURNMENT to an Adjourned Meeting of the City Council on Thursday, June 15, 2000
and thence to the Regular Meeting of June 20, 2000, at 6:00 p.m. in the Council Chambers.
Page 6 - Council Agenda 06/13/2000
COUNCIL AGENDA STATEMENT
Item: /
Meeting Date: 06/13/00
ITEM TITLE: Resolution Amending the FY 99/00 budget by
appropriating unanticipated donation revenue in the mount of
$3,000 to the Library and Recreation Department budget for
expenditures associated with the Chula Vista Literacy Team
SUBMITTED BY: Deputy City Manager Palmer~
REVIEWED BY: City Manager ~¢ (4/5tbs Vote: YES X NO )
Since January 2000, the Chula Vista Literacy Team has received donations from various
organizations and individuals to support the programs in the Department. At this time, the
Department wishes to accept the donations and appropriate and budget the funds for the Chula
Vista Literacy Team.
STAFF RECOMMENDATION: That Council approve the resolution accepting the
donations to the Library and Recreation Depa~nent, amending the FY 99/00 budget, and
appropriating the funds.
BOARD/COMMISSION RECOMMENDATION: N/A
DISCUSSION:
The Library and Recreation Department has received ftmds in various amounts from both
individuals and corporations in support of the Chula Vista Literacy Team. These funds now
total $3,000.
The Department now needs to appropriate these donations and expend the money by June 30,
2000 in order to qualify for the maximum amount allowed for Literacy's matching funds from
the California State Library.
FISCAL IMPACT: The donated funds will provide $3,000 for the Chula Vista Literacy
Team.
H:\HOME\LIBRARY~A 113\OLD00\Literacy Donations 6-I 1-00.doc
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING THE FY 99/00 BUDGET BY
APPROPRIATING UNANTICIPATED DONATION REVENUE
IN THE AMOUNT OF $3,000 TO THE LIBRARY AND
RECREATION DEPARTMENT BUDGET FOR EXPENDITURES
ASSOCIATED WITH THE CHULA VISTA LITERACY TEAM
WHEREAS, since January, 2000, the Chula Vista Literacy
Team has received donations from various organizations and
individuals in the amount of $3,000 to support the programs in the
Library and Recreation Department; and
WHEREAS, at this time, the Library and Recreation
Department wishes to accept the donations and appropriate and
budget the funds for the Chula Vista Literacy Team; and
WHEREAS, the donations need to be appropriated and
expended by June 30, 2000 in order to qualify for the maximum
amount allowed for Literacy's matching funds from the California
State Library; and
NOW, THEREFORE, BE IT RESOLVED the City Council of the
city of Chula Vista does hereby amend the FY 99/00 budget by
appropriating unanticipated donation revenue in the amount of
$3,000 to the Library and Recreation Department budget for
expenditures associated with the Chula Vista Literacy Team.
Presented by Approved as to form by
David Palmer John M. Kahe~
Deputy city Manager City Attorney
[H:/HOME~TTORNEY/RESO\Ii/eracy donation (June 5, 2000 (8:1 lam)]
COUNCIL AGENDA STATEMENT
Item: o'~
Meeting Date: 06/13/00
ITEM TITLE: Resolution Accepting Workforce Investment Act
(WIA) 231 grant funds awarded to the Chula Vista Literacy
Team from the California Department of Education; and
amending the FY 99/00 budget to appropriate $3,500 revenue
funds to the Library and Recreation Department.
SUBMITTED BY: Deputy City Manager Palmer~)~
REVIEWED BY: City Manager ~,~g~,-~O (4/Sths Vote: YES X NO )
The Chula Vista Literacy Team has been notified of a late grant award of $3,500 WIA 231
funds from the California Department of Education.
STAFF RECOMMENDATION: That Council approve the resolution accepting the grant
award to the Library and Recreation Department, amending the FY 99/00 budget, and
appropriating the funds.
BOARD/COMMISSION RECOMMENDATION: N/A
DISCUSSION:
The $3,500 grant will be used to purchase additional instructional resources to supplement the
existing Literacy program.
FISCAL IMPACT: These funds will provide $3,500 in FY 99/00 to the Library and
Recreation Department for the Chula Vista Literacy Program budget. A condition of the
acceptance of these funds from the California Department of Education is that these funds
cannot supplant existing funds. These funds must be expended by June 30, 2000.
H:~HOME~LIBRARY~A113~OLD00~WIA 231 grant funds.doc
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING WORKFORCE INVESTMENT ACT
(WIA) 231 GRANT FUNDS AWARDED TO THE CHULA
VISTA LITERACY TEAM FROM THE CALIFORNIA
DEP~kRTMENT OF EDUCATION; AND AMENDING THE FY
99/00 BLrDGET TO APPROPRIATE $3,500 REVENUE
FUNDS TO THE LIBRARY AND RECREATION DEPARTMENT
WHEREAS, the Chula Vista Literacy Team has been notified
of a late grant award of $3,500 WIA 231 funds from the California
Department of Education; and
WHEREAS, the $3,500 grant will be used to purchase
additional instructional resources to supplement the existing
Literacy program; and
WHEREAS, a condition of the acceptance of these funds
from the California Department of Education is that these funds
cannot supplant existing funds and must be expended by June 30,
2000; and
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula Vista does hereby accept Workforce Investment Act
(WIA) 231 grant funds awarded to the Chula Vista Literacy Team from
the california Department of Education.
BE IT FURTHER RESOLVED that the FY 99/00 budget is hereby
amended to appropriate $3,500 revenue funds to the Library and
Recreation Department.
Presented by Approved as to form by
David Palmer John M. Kah~ -,v g--
Deputy City Manager City Attorn~l~
IH \HOME~C, TTORNEY/RESO/WIA 231 grant lunds (June 5, 2000 (8 26am)]
COUNCIL AGENDA STATEMENT
Item ,-~
Meeting Date 6/13/00
ITEM TITLE: Resolution Accepting bids, awarding a contract for the
"Construction of Sidewalk Ramps on Various Streets in the City of Chula
Vista, CA FY 1999-00 Phase II (STL-265)" Project and transferring $50,000
in Community Development Block Grant (CDBG) funds from the completed
Otay Recreation Center Construction. Project (PR-133).
SUBMITTED BY: Director of Public Work~,a~/~
REVIEWED BY: City Manager ~-~a 0t (4/Sths Vote: Yes X No_)
At 2:00 p.m. on April 26, 2000 in Conference Room 3 in the Public Services Building, the Director
of Public Works received sealed bids for the "Construction of Sidewalk Ramps on Various Streets
in the City of Chula Vista, CA FY 1999-00 pl3ase I! (STL-265)" Project. The work to be done
consists of removal of curb, gutter and sidewalk and the construction of pedestrian ramps on various
streets in the City of Chula Vista. The locations and types of sidewalk ramps to be constructed are
summarized in Table I (Attachment A).
RECOMMENDATION: That Council accept bids and award a contract for the "Construction of
Sidewalk Ramps on Various Streets in the City of Chula Vista, CA FY 1999-00 Phase II (STL-265)"
Project to Portillo Concrete in Chula Vista, in the amount of $41,876.00 and transfer $50,000 in
Community Development Block Grant (CDBG) funds from the completed Otay Recreation Center
Construction Project (PR-133).
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
This project is Phase II of this year's annual ADA Curb Cuts program funded with CDBG funds.
The Phase I project, STL-250, was budgeted at $50,000, and was recently completed. The locations
are generally near schools, shopping areas, and bus routes, and are, in many cases, where property
owners have made specific requests to install the sidewalk ramps.
Bids for this project were received from five (5) contractors as follows:
Contractor Bid Amount
1. Portillo Concrete, Chula Vista, CA $41,876.00
2. Jimenez Inc., DBA MJC Construction, Chula Vista, CA 45,355.00
3. Ron Locke Construction, La Mesa, CA 47,783.00
Page 2, Item
Meeting Date 6/13/00
Contractor Bid Amount
4. J.M. Scibilia, Escondido, CA 52,682.65
5. Scheidel Contracting and Engineering, Inc., La Mesa, CA 63,326.00
Staff received excellent bids for the proposed work. The low bid, submitted by Portillo Concrete
is below the Engineer's estimate of $50,000.00 by $,8124.00 or 16%. Staff's base bid estimate was
based on average prices for similar type work completed in the last two years. Based on the low bid,
forty-eight (48) sidewalk ramps will be constructed. Portillo Concrete has done other work for the
City and that work has been satisfactory.
Contract Amount Revision
The contract documents allow the City to decrease or increase the unit quantity for the construction
of additional sidewalk ramps without a chang~ in the contract unit price bid by the Contractor.
Based on the bid amount and the amount of money available in the funding soume for construction
purposes, we estimate that we can build approximately two (2) additional sidewalk ramps. Table
II (Attachment B) lists the locations for the additional sidewalk ramps to be constructed. Therefore
a total 50 sidewalk ramps will be constructed.
The sidewalk ramps not constructed in Table II will be on the priority list for the Fiscal Year 2000-
01 program.
Disadvantaged Business Enterprise Goal
The bid documents set forth participation requirements per Federal Regulation for meeting the
disadvantaged and women-owned business goals. Judith Atwood, Community Development
Specialist, has reviewed the bid documents submitted by the three lowest bidders. Her conclusion
is that the lowest bidder, Portillo Concrete meets the Minority and Women Business Enterprise
(MBE/WBE) goals (See Attachment C).
Staff also reviewed Portillo Concrete's eligibility status with regard to federal procurement programs
and the status of the State contractor's licenses. Portillo Concrete is not listed as excluded from
Federal Procurement Programs (list of parties excluded from Federal procurement or non-
procurement programs as of April 5, 1998).
The low bidder has satisfactorily met all the requirements. Staff; therefore, recommends awarding
the contract to Portillo Concrete, Chula Vista.
Disclosure Statement
A copy of the contractor's disclosure statement is attached as Attachment D.
Page 3, Item
Meeting Date 6/13/00
Prevailing Wage Statement
The source of funding for this project is Community Development Block Grant Funds. Prevailing
wage scales are those determined by the Federal Department of Labor.
Environmental Status
The Environmental Review Coordinator has reviewed the work involved in this project for the ADA
curb cuts and has determined them exempt under Section 15301 (d), Class 1 of the California
Environmental Quality Act (Restoration of Existing Public Improvements or Public Structures).
FISCAL IMPACT:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $41,876.00
B. Staff Costs (Design, Construction & Inspection) $4,200.00
C. 2 Additional Ramps per Table II $1,824.00
D. Construction Contingencies ( Approximately 5%) $2,100.00
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $50,000.00
FUNDS AVAILABLE FOR CONSTRUCTION
A. Transfer of appropriated, unencumbered CDBG funds from $50,000.00
PR-133 (2309133332)
TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $50,000.00
The above action of awarding the contract will authorize an expenditure of $50,000.00 via a transfer
of appropriated, unencumbered CDBG funds from the Otay Recreation Center Construction project
(PR-133).
Attachments: A - Table I B - Table 11
C - Memo from Community Development
D - Contractor's Disclosure Statement
BVH:
H:\HOME\ENGINEER~AGENDA\STL265-A,wpd File No: 0735-10-STL-205
Memo
To: Jim Holmes, Civil Engineer, Design Section
From: Judith Atwood, Community Development Specialist II ~'.
Date: 5/17/00
Re: DBE Review of STL 265
I have reviewed the lowest bid estireate ,from Portillo Concrete and noticed that Po~llo
Concrete is not utilizing subcontractors and therefore does not need to be reviewed further for
DBE. The intent of the DBE program is to have pdme conlractors use local DBE
subcontractors.
Additionally, in the future, I will require a longer turn around time for review of the bid
packages. It would also be appreciated if you could either voice reail or e-mail me when
other bid packages will be forwarded for my review so that I can look for them in my in-
basket. Once I have had an opportunity to complete some of my other work responsibilities, I
will be creating a MBE bid package for distribution to contractors. This will ensure that all
MBE requirements and required documents are submitted as a complete package for my
review.
If you should have any questions regarding this memorandum, please call me at extension
5036.
Page 1
You are required to file a Statement of Disclosure of certain ownership or t-mancial interests, payments, or campaign contributions, on all
mat~ers which will require discretionary action on the part of the City Council, Planning Commission, and all other official bodies. The
following information must be disclosed:
1. List the names of all persons having a financial interest in the property which is the subject of the application or the Contract, e.g.,
owner, applicant, Contractor, subconWactor, material supplier.
140t4
2. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all individuals owning more than
10% of the shares in the corporation or owning any parmership interest in the partnership.
3. If any person* identified pursuant to ( 1 ) above is non-profit organization or a trust, list the names of any person serving as dii-ector
of the non-profit organization or as trustee or beneficiary or U-ustor of the trust.
Have you had more than $250 wor~ of business transacted with any member of the City staff, Boards, Commissions, Commit~es,
and Council within the past twelve month? Yes __ No ~, If yes, please indicate person(s):
5. Please identify each and every person, including any agents, employees, consultants, or independent Contractors who you have
assigned to represent you before the City in this matter.
tb ? K'I \LLO
P TVd3 x( P0 LLD
6. Have you and/or your officers or agents, in the aggregate, contributed more than $1,000 to a Council member in the current or
preceding election period? Yes __ No~/~,..If yes, state which Council members(s):
Signature o f Contractor/Applicent
Irt POR-f ILLO
Print or type name of Contractor/Applicant
* Perso~ is defined as: "Any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation,
estate, trust, receiver, syndicate, this and any other county, city or country, city municipality, district, or other political subdivision, or
any other group or combination acting as a unit.
45
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS, AWARDING A
CONTRACT FOR THE "CONSTRUCTION OF SIDEWALK
RAMPS ON VARIOUS STREETS IN THE CITY OF CHULA
VISTA, CA. FY 1999-00 PHASE II (STL-265)"
PROJECT AND TRANSFERRING $50,000 IN COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) BLOCK GP~ANT
FUNDS FROM THE COMPLETED OTAY RECREATION
CENTER CONSTRUCTION PROJECT (PR-133)
WHEREAS, at 2:00 p.m. on April 26, 2000 in Conference
Room 3 in the Public Services Building, the Director of Public
Works received the following five sealed bids for the "Construction
of Sidewalk Ramps on Various Streets in the City of Chula Vista, CA
FY 1999-00 Phase II (STL-265)" Project:
Contractor Bid Amount
1. Porti[lo Concrete, Chula Vista, CA $41,876.00
2. Jimenez Inc., DBA MJC Construction, Chula Vista, CA 45,355.00
3. Ron Locke Construction, La Mesa, CA 47,783.00
4. J.M. Scibilia, Escondido, CA 52,682.65
5. Scheidel Contracting and Engineering, Inc., La Mesa, CA 63,326.00
WHEREAS, staff received excellent bids for the proposed
work and the low bid, submitted by Portillo Concrete is below the
Engineer's estimate of $50,000.00 by $,8124.00 or 16%; and
WHEREAS, the contract documents allow the City to
decrease or increase the unit quantity for the construction of
additional sidewalk ramps without a change in the contract unit
price bid by the Contractor; and
WHEREAS, based on the bid amount and the amount of money
available in the funding source for construction purposes, staff
estimates that approximately two (2) additional sidewalk ramps can
be built; and
WHEREAS, the bid documents set forth participation
requirements per Federal Regulation for meeting the disadvantaged
and women-owned business goals and staff has reviewed the bid
documents submitted by the three lowest bidders and concluded that
the lowest bidder, Portillo Concrete meets the Minority and Women
Business Enterprise (MBE/WBE) goals; and
WHEREAS, the low bidder has satisfactorily met all the
requirements and staff, therefore, recommends awarding the contract
to Portillo Concrete, Chula Vista; and
WHEREAS, the Environmental Review Coordinator has
reviewed the work involved in this project for the ADA curb cuts
and has determined them exempt under Section 15301 (d), Class 1 of
the California Environmental Quality Act (Restoration of Existing
Public Improvements or Public Structures).
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula Vista does hereby accept bids and award a contract
for the "Construction of Sidewalk Ramps on Various Streets in the
City of Chula Vista, CA. FY 1999-00 Phase II (STL-265)" Project to
Portillo Concrete in Chula Vista, in the amount of $41,876.00.
BE IT FURTHER RESOLVED that the Mayor of the City of
Chula Vista is hereby authorized and directed to execute said
contract for and on behalf of the City of Chula Vista.
BE IT FURTHER RESOLVED that the amount of $50,000 is
hereby transferred in Community Development Block Grant (CDBG)
funds from the completed Otay Recreation Center Construction
Project (PR-133).
Presented by Approved as to form by
Director of Public Works ~ Attorney
[H/H OME~,TTORN EY\RESO\Sidewalk ramps bid (June 5, 2000 (9:37am)]
CITY COUNCIL AGENDA STATEMENT
Item q
Meeting Date 6/13/00
ITEM TITLE: Resolution Establishing an area of "Parking Time
Limited on Certain Streets," "J" Street between Third Avenue and Garrett
Avenue, on the north side, along the frontage of Treehaven Condominiums,
for the purpose of improving public safety, in accordance with Section
10.52.330 of the Chula Vista Municipal Code, thereby amending Schedule
VI, as maintained by the City Engineer in a register which lists the streets
or portions thereof upon which these prohibitions are in effect.
Resolution Establishing an area of "Permit Parking in
Excess of Time Limitations" on the north side of "J" Street between Third
Avenue and Garrett ~Avenue, along the frontage of Treehaven
Condominiums, for the purpose of providing the residents with permits to
park in excess of the time limitations, in accordance with Section 10.86.010
of the Chula Vista Municipal Code, thereby amending Schedule XVI, as
maintained by the City Engineer in a register which lists the streets or
portions thereof upon which these permits are in effect.
SUBMITTED BY: Director of Public Works~ ~
REVIEWED BY: City Manager 0:~ (4/Sths Vote: Yes No X .)
Staff received a letter from Connie Clark, Secretary of Treehaven Homeowners Association,
expressing a concern about the vehicles parking along the north side of "J" Street in front of the
Tmehaven Condominiums which are west of Third Avenue. The request was for staff to somehow
discourage the nearby supermarket employees from parking their vehicles on the street in this area
for the entire day. It was the residents contention that this area should be, for the most part kept
clear of parked vehicles. It was further their expressed concern that when the area is parked full of
vehicles, it creates a public safety issue because of the sight distance obstruction it creates for the
residents when trying to exit the driveways to the condominium complex. Another concern
expressed was that this parking by employees of the markets does not allow parking for visitors and
service providers to gain reasonable access the property.
RECOMMENDATION: That the City Council approve the resolutions establishing 2-hour time
limited parking restriction fi:om 8:00 a.m. to 6:00 p.m. except Sundays and holidays, along the north
side of the 300 block of "J" Street in front of Treehaven Condominiums and creating a residential
parking permit zone.
Page 2, Item
Meeting Date 6/13/00
BOARDS/COMMISSIONS RECOMMENDATION: The Safety Commission, at their
meeting of Thursday, January 13, 2000 voted MSC (Liken/McAlister, 5-2-0 with Commissioners
Cochrane and White voting "no"), to recommend to the City Council that a 2-hour parking
restriction be placed along the north side of the 300 block of "J" Street in from of Treehaven
Condominiums for Wednesday only. Chair Liken made this motion as a substitute to staff's
recommendation, providing that the Municipal Code allows for such a posting. It is staff's
opinion that the Municipal Code does not provide for this particular restriction, and during their
discussion on this matter, the Safety Commission as a whole did not oppose the full-time
restriction if the alternative recommendation was not available.
DISCUSSION:
Staff received a request from Connie Clark, Secretary of Treehaven Homeowner's Association, at
341 "J" Street, expressing concerns about the safety of their residents because of vehicles parking
along the north side of"J" Street in front of Treehaven Condominiums. The Association's concern
related to sight obstruction created by these vehicles which made it dangerous for residents to ingress
and egress the complex driveways. In accordance with Chula Vista Municipal Code Section
10.04.030, the City Engineer is authorized to establish regulations regarding the control of traffic and
parking in the City of Chula Vista except as provided in Section 10.04.030 G. This section lists
exceptions to the City Engineer's authority which need to be established by resolution of the City
Council. In this section, titled "Exceptions," it states that the City Engineer shall make
recommendations to the council, as appropriate, on the following matters: sub-paragraph 4. "Traffic
control measures affecting community businesses, and having an impact on the availability of
parking within business districts including, but not limited to, angle parking and the installation of
parking meters." Whereas, this issue will impact the availability of parking in the immediate vicinity
of the Third Avenue business district, it is being referred to the City Council for resolution.
The 300 block of"J" Street is a 40' wide curb to curb roadway with parking allowed along both sides
of the roadway. Employees of Henry's Market (northwest comer of Third Avenue and "J" Street)
are currently using the north side of"J" Street along the frontage of Treehaven Condominiums for
parking their vehicles all day while they are at work. While this situation initially appeared to occur
only on Wednesdays and Saturdays, observations over an extended period of time revealed that this
condition exists on a daily basis. The residents of Treehaven Condominiums require short-term
parking for guests, service pemonnel and brief appointments. As a result of a field investigation and
a meeting at the site, Ms. Clark requested that the 320' frontage of their property along the north side
of "J" Street be restricted for short-term parking with some red curb parking removal which has
already been implemented.
Page 3, Item
Meeting Date 6/13/00
Staff has investigated the requests made by Ms. Clark and found that the requested restrictions of
the remaining parking usage has merit. Staff recommends that City Council approve the resolutions,
thereby authorizing the City Engineer to install a 2-hour time limited parking zone on the north side
of the 300 block of "J" Street and issue residential parking permits as follows:
Schedule VI - Parking Time Limited on Certain Streets
Two Hour Parking 8:00 a.m. - 6:00 p.m. Except Sundays and Public Holidays
Name of Street Beginning At Ending At Side of Street Length of Time
Permitted
"J" Street 310' west of Third 630' west of Third North 2 Hour
Avenue Avenue
Schedule XVI - Residential Permit Parking in Excess of Time Limitations
Name of Street Beginning At Ending At Side of Street Length of Time
Permitted
"J" Street 310' west of Third 630' west of Third North 2 Hour
Avenue Avenue
All affected parties and residents have been notified of tonight's City Council meeting.
FISCAL IMPACT: $200 for signs and markings.
Attachment: Area Plat
Letters dated 3/19/99, 7/2/99, 11/19/99, and 4/25/2000
(H:\HOME\ENGINEER\AGENDA\J2HRPARK.DMW)
~ - _._~ ~, ~ __ - ~ ~ ,,
DATE CREATED: TITLE:
~,~ooo A R E A P L A T
CRATED BY: ~-- ~ -- -- ' Proposed Restriction
Dennis M. Wolfe ~, ~' I Permitted Residences ,I
~l?~. I:{~ ~.-~ Chula Vista, CA 91910-5809
--~'-~'~'~~-~'~'-~ (619) 420-4770
' ~--~';Q~'~"~ March 19, 1999
Chula Vista City Hall
Attention: Safety Commission
276 Fourth Avenue
Chula Vista, CA 91910
Gentlemen,
Our twenty-seven condominium complex is having a problem and we
hope you can provide a solution.
Treehaven is located at 327-347 J Street, just West of Henry's
Market at 3rd & J Street, and opposite Lucky's on the Southwest
corner of that intersection. Henry's has ample parking for well
over one hundred cars; however, on Wednesdays it is worth your
life to try to leave either end of our driveway since Henry's
has 'double sales' those days.'
We understand that in the employees area at Henry's, a notice has
been posted instructing them to park on J Street Wednesdays. So
there are at least nine and usually ten cars parked in front of
Treehaven, as well as on the other side of the street, adjacent
to Lucky's.
Some time ago, I phoned the Manager of Henry's regarding this
matter, and he said it was just for Wednesdays and perhaps ~atur-
days if they have a special promotion. He was very polite and
said our residents were free to park in their lot at any time.
But this doesn't solve our problem of not being able to see if
there is any traffic racing West on J Street when we try to leave
our driveway! Another point to ponder: if one of our owners is
leaving the driveway, and, being unable to see past the parked
cars, who is responsible for an accident and the costs involved??
Since we do not permit parking in the driveway (which encircles
the complex) due to being a Fire Lane, we would like to have space
in the front for our guests and tradesmen. You may suggest more
red zones on both sides of J Street between 3rd Avenue & Garett,
or, as one of our owners mentioned, it may be better to mark the
area for a 2 hour time limit, between 6 A.M. and 6 P.M. The
latter would really solve this dilemma!
The Board of Directors at our meeting Thursday discussed in detail
the difficulty we are all having on Wednesdays and decided to seek
the City's expert help. We hope you will have a logical solution
to this particular problem.
Sincerely yours,
Connie Clark, Secretary
Treehaven Homeowners Association
4-5
~?~L~~ ~ Chula Vista, CA 91910-5809
.... ~.~_~, 420-4770
~.,._-~ July 2, 1999
Mr. Ralph Leyva
City Engineer's Department
276 Fourth Avenue
Chula Vista, CA 91910
Dear Mr. Leyva,
Enclosed is a copy of the letter'sent March 1999 regarding the problem
we are having about Henry's employees parking on J Street. Since we
haven't received an acknowledgement of our letter, we will
assume you never received it. This situation hasn't improved - it
has gotten worse.
To update: On June 23rd (a Wednesday) at 11:10 A.M. I drove into the
parking lot at Henry's and went ~p and down the lanes. ! counted
fifty-six empty spaces. Still, there were ten cars parked in front of
Treehaven.
We are not only concerned with our owners, but the public in general.
There are people cutting across to Luckys on the South side of
Street from Henry's on the North, either walking or driving, and if
they are~'walking there is no crosswalk to protect them. Also, J
Street seems to be a main artery used by employees going to and
coming from Rohr.
This in our opinion, is one of the worst traffic problems in the
City, and should receive immediate attention before someone is killed
or hospitalized. We feel we have put up with an inconvenient as well
as dangerous situation long enough.
Please help us make this a safer place to live!
Sincerely yours,
Connie Clark, Secretary
Treehaven Homeowners Association
~w-~'.l~ll~_'[,['~,.~. fill 341; "J" Street, #c
NflV 2q q gcfl la Vist~C.&_ 91910-5809
,
TO: The Honorable Mayor, Shirley Horton
Members of the City Council
FRO~I: Treehaven Homeowners Association
SUBJECT: Seribus Traffic Problem on "~" Street
Enclosed are two copies of letters we have sent to the City Engineer's
Department, dated March 19th and July 2nd, 1999. To date we have not
received any acknowledgement whatsoever. Therefore we feel this must
come under the jurisdiction of the City Council.
Treehaven is a condominium of twenty-seven units just West of Henry's
Market at 3rd and "J" Street. We are still having trouble qetting out
of our driveway, particularly on Wednesdays when the employees have
been instructed to park on "J" Street in front of our property. With
parking spaces for nearly one hundred cars in their parking lot we
fail to understand why the employees take up space on a busy resident-
ial street. Our dilemma is that, with the ten or eleven cars lined up
on "J" Street we cannot see past the parked cars, nor can we see the
traffic lights at the corner.
While we are extremely unhappy with the inconvenience, to say nothing
of our homeowners' safety, we are more concerned with the hazards in-
volving the general public. "J" Street is heavily used as a main
artery as well as people at Rohr (now Goodrich) going to and return-
ing from work for all shifts. Many people just meander across from
Henry's to Lucky's (now Albertsons) and cars must slam on their brakes
to avoid an accident. Naturally, there is no crosswalk for the pedest-
rians protection. Furthermore, there are four driveways that converge
at this point: one on the South side at Lucky's, two driveways leading
into Henry's and one at the East end of our property. And large semi
trucks are see-sawing back and forth into "J" Street to approach the
loading dock, which causes traffic to be tied up. These trucks add
significantly to the problem on any day. As mentioned before, Wed-
nesdays are the worst insofar as this situation is concerned. I drove
into Henry's lot this past Wednesday, the 17th, and counted only
seventeen cars in their lot at 8:30 A.M., but eleven of their employ-
ees cars were already parked in front of Treehaven[ These are the same
cars- week after week; we've even taken note of their license numbers.
This is a small area but a dangerous one, waiting for an accident to
happen. We need some help from you[ Apparently from the lack of
2
response from our two previous communications this doesn't seem to
concern Mr. Leyva's department. However, we are quite upset and are
now begging the City Council to take action. Don't just wait until
someone is killed or maimed!!!
We will certainly welcome the idea of having one of your City employees
doing a traffic survey in the above mentioned area on a Wednesday such
as the day before Thanksgiving, which will really be a mess. A person
only has to come into our driveway and attempt to exit and that will
prove our point we can't see the traffic either way coming from the
East or West on "J" Street.
Our Board of Directors will apprec'iate having this matter placed on
your agenda, and being notified so We may attend the meetinq when this
will be discussed. Our twenty-seven homeowners (and taxpayers) will be
glad to know you are recognizing our plight in trying to make Chula
Vista a safer place in which to live!
Sincerely yours,
Corinne E. Clark, Secretary Beverly Robertson, Chairman
Treehaven Homeowners Association
CC/All H/A's
File
COUNCIL OFFICES
341 "J" Street, #C CHULAVISTA. CA
Chula Vista, CA 91910-5809
(619) 420-4770
April 25, 2000
To: Members of the Safety Commission
The City Engineer
The City Council Members
From: Treehaven Homeowners Association
Once again we are appealing to yo~u.about a matter which is still
unresolved. To refresh your memories:
On January 13, 2000, twenty-four owners of Treehaven Condominiums
at 3rd and "J" Streets (just West of Henry's) attended the Safety
Commission's meeting at their invitation. The end result was that
the Commission voted to recommend to the City Council that our
property have signs posted curtailing parking hours on Wednesdays.
We had applied for the signs covering all weekdays except holidays
but Chairman Liken asked if we could live with Wednesdays only being
covered and our group agreed to this. However, we have heard not a
word from anyone connected with the City of Chula Vista since then
over three months ago. The only thing that has happened is that a
red zone was extended on the West end of the property, and it is
the wrong end! It should have been extended at the East end instead.
The two-hour parking restriction is what we desperately need!
Mow - instead of ten of Henry's employees parking out in front, we
have eight or nine of them, and when it is vans or trucks it is just
impossible to see either the traffic signals at the corner or any
car that might be charging West on "J" Street. And no matter what
time of the morning or early afternoon anyone tries to access "J"
Street from our driveway we are hampered by those cars, but their
lot is empty on the West end where they used to park. This has been
an ongoing happening since about a week after the meeting on January
13th, and our owners keep asking what's going on. I just say we
should be patient and it will be settled. Am I correct???
.Our first letter regarding this matter to the City was March 19th,
1999 and this is the fourth one to date. We haven't ever received
an acknowledgement of the results of the Safety meeting although we
.were there, and certainly expected to be notified of the City Council's
results.
In one of our three previous letters (check your files) we had asked
~.~ that a representative come here to see just what our dangerous situ-
ation has been and continues to be. All that has transpired is that,
at the meeting, a group of slides were shown which could not possibly
have been taken during the time frame in question. (One group of
those employees leave Henry's about 1:40 P.M. each day).
In our past communications with the City we stressed' the danger in-
volved for cars traveling on "J" Street. Now it has become a bad
situation where we are literally trapped, due to the fact that we
cannot exit our own property without danger to life and limb!
I have lived here since 1968 when these were apartments, prior to
the change to privately owned condominiums. Food Basket, then Lucky
Stores, and now Henry's have been our neighbors in that building.
There has never been any parking nor other problems until now. We
have always been a "good neighbor" and will continue to be, but we
expect the same in kind. We are all taxpayers, mostly retired, and
are still volunteering in many places that need us. And we, not
like commercial venues, are here to stay!!
If you wish us to attend a City Council meeting regarding this matter
we shall be glad to do so. Please keep in mind that the business of
parking restrictions for just one day per week as offered to us by
Chairman Liken simply will not work at the present time. Since the
vote by the Safety Commission was apparently not carried out, we will
presume that an amendment should be in order to change the request to
what we asked for originally: "That signs limiting parking on the
327 to 347 block of "J" Street be restricted to the hours of 8 A.M.
thru 6 P.M. on all weekdays excluding holidays".
We hope to hear from a representative of the City of Chula Vista in
the very near future.and we thank you for your attention to this
extremely important matter.
Sincerely yours,_ ~ ,,
Connie Clark, Secretary
Treehaven Homeowners Association
Approved:
Beverly Robertson, Chairman
Treehaven Homeowners Association
CC.BOD Chrmn.
BOD
File ..
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ESTABLISHING AN AREA OF "PARKING
TIME LIMITED ON CERTAIN STREETS" J STREET
BETWEEN THIRD AVENUE AND GARRETT AVENUE, ON
THE NORTH SIDE, ALONG THE FRONTAGE OF
TREEHAVEN CONDOMINIUMS, FOR THE PURPOSE
OF IMPROVING PUBLIC SAFETY, IN ACCORDANCE WITH
SECTION 10.52.330 OF THE CHULA VISTA MUNICIPAL
CODE, THEREBY AMENDING SCHEDULE VI, AS
MAINTAINED BY THE CITY ENGINEER IN A REGISTER
WHICH LISTS THE STREETS OR PORTIONS THEREOF
UPON WHICH THESE PROHIBITIONS ARE IN EFFECT
WHEREAS, staff received a written request from Connie
Clark, Secretary of Treehaven Homeowners Association, expressing
a concern about the vehicles parking along the north side of
"J" Street in front of the Treehaven Condominiums which are
west of Third Avenue; and
WHEREAS, the request was for staff to discourage the
nearby supermarket employees from parking their vehicles on the
street in this area for the entire day; and
WHEREAS, staff recommends that the Council approve the
resolution amending Schedule VI to establish 2-hour time limited
parking restriction from 8:00 a.m. to 6:00 p.m. except Sundays and
holidays, along the north side of the 300 block of "J" Street in
front of Treehaven Condominiums; and
WHEREAS, the Safety Commission at its meeting of January
13, 2000, voted to recommend to the City Council that a 2-hour
parking restriction be placed along the north side of the 300 block
of "J" Street in front of Treehaven Condominiums for Wednesday
only.
NOW, THEREFORE, BE IT FURTHER RESOLVED the City Council
of the City of Chula Vista does hereby establish an area of
"Parking Time Limited on Certain Streets" on "J" Street between
Third Avenue and Garrett Avenue, on the north side, along the
frontage of Treehaven Condominiums, for the purpose of improving
public safety, in accordance with Section 10.52.330 of the Chula
Vista Municipal Code, thereby amending Schedule VI, as maintained
by the City Engineer in a register which lists the streets or
portions thereof upon which these prohibitions are in effect.
Presented by Approved as to form by
John P. Lippitt, Director of John M. K~en~,-City ~-'
Public Works Attorney U
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ESTABLISHING AN AREA OF "PERMIT
P~_RKING IN EXCESS OF TIME LIMITATIONS" ON THE
NORTH SIDE OF "J" STREET BETWEEN THIRD AVENUE
AND GARRETT AVENUE, ALONG THE FRONTAGE OF
TREEHAVEN CONDOMINIUMS, FOR THE PURPOSE OF
PROVIDING THE RESIDENTS WITH PERMITS TO PARK
IN EXCESS OF THE TIME LIMITATIONS, IN
ACCORDkNCE WITH SECTION 10.86.010 OF THE CHULA
VISTA MUNICIPAL CODE, THEREBY AMENDING
SCHEDULE XVI, AS MAINTAINED BY THE CITY.
ENGINEER IN A REGISTER WHICH LISTS THE STREETS
OR PORTIONS THEREOF UPON WHICH THESE
PROHIBITIONS ARE IN EFFECT
WHEREAS, staff received a written request from Connie
Clark, Secretary of Treehaven Homeowners Association, expressing a
concern about the vehicles parking along the north side of
Street in front of the Treehaven Condominiums which are west of
Third Avenue; and
WHEREAS, the request was for staff to discourage the
nearby supermarket employees from parking their vehicles on the
,.. street in this area for the entire day; and
WHEREAS, in accordance with Chula Vista Municipal Code
Section 10.04.030, the City Engineer is authorized to establish
regulations regarding the control of traffic and parking in the
City of Chula Vista except as provided in Section 10.04.030G; and
WHEREAS, this section lists exceptions to the City
Engineer's authority which need to be established by resolution of
the City Council and states that the City Engineer shall make
recommendations to the Council, as appropriate; and
WHEREAS, as a result of field investigation and a meeting
at the site with Ms. Clark, staff recommends that the Council
approve the resolution creating a residential parking permit zone;
and
WHEREAS, the Safety Commission at its meeting of January
13, 2000, voted to recommend to the City Council that a 2-hour
parking restriction be placed along the north side of the 300 block
of "J" Street in front of Treehaven Condominiums for Wednesday
only.
NOW, THEREFORE, BE IT FURTHER RESOLVED the City Council
of the City of Chula Vista does hereby establish an area of "Permit
Parking in Excess of Time ' ' ' "
Limitations on the north side of '~J"
Street between Third Avenue and Garrett Avenue, along the frontage
of Treehaven Condominiums, for the purpose of providing the
residents with permits to park in excess of the time limitations,
in accordance with Section 10.86.010 of the Chula Vista Municipal
Code, thereby amending Schedule XVI, as maintained by the City
Engineer in a register which lists the streets or portions thereof
upon which these prohibitions are in effect.
Presented by Approved as to form by
John P. nippitt, Director of John ~. Ka~,' ~it~"
Public Works Attorney ~3
H~home~attorney~reso\park. VI and XVI
COUNCIL AGENDA STATEMENT
cllv"~'~ Item -~
CHUIA VISI'A Meeting Date 6/13//2000
ITEM TITLE: Resolution Ratifying the submittal of an Application to the
Department of Conservation Division of Recycling (DOR) for $48,785
for Litter Reduction and Recycling Activities and Authorizing the City
Manager to Execute all Documents in Conjunction with Executing the
Activities.
SUBMITTED BY: Special Operations Manager ,~
REVIEWED BY: City Manager ~ 9~ (4/5ths Vote: Yes No X )
BACKGROUND: The Beverage Container and Litter Reduction act require California
businesses that sell beverage containers in the state to collect a deposit. Chula Vista consumers
pay a deposit of 2.5 C or 5C per container wh~en they purchase water, soft drinks, sports drinks,
beer and some juices in containers under a gallon. Consumers may obtain a refund on their
deposit at certified redemption centers throughout California. "Convenient Zone Centers," are
also typically located at grocery stores that do not have an alternate redemption center within a
quarter mile. Chula Vista has Convenient Zone Centers at both Ralph's Groceries, Food For
Less and all Vons stores. Historically, the deposit fund has carried a large annual surplus.
The Beverage Container Recycling and Litter Reduction Act now mandates that the DOR use a
portion of the funds ($10.5 million state-wide) to provide annual payments to local
governments for litter reduction and collection programs that encourage recycling. If the City
does not accept the funds allocated to the City in this cycle the portion allocated to Chula Vista
will return to the states beverage deposit fund.
RECOMMENDATION: Adopt the resolution as requested by the State and authorize the
City Manager to execute all documents in conjunction with payment and related programs.
BOARD/COMMISSIONS RECOMMENDATION: The programs outlined in the
application are part of the City's Integrated Solid Waste Management Plan that has been
reviewed and approved by the Resource Conservation Commission as part of the Source
Reduction and Recycling Element.
DISCUSSION: The California Beverage Container Recycling and Litter Reduction Act
requires the Division of Recycling to Distribute a total of $10.5 million per year to eligible
Cities and Counties for beverage container recycling and litter clean up activities. This is the
first year that the Department of Conservation has been required to make the annual payments.
Staff was aware of the proposed payment and included the City's share ($48,785) as revenue in
the 2000- 2001 budget. The funds will provide recycling education that; promotes curbside
residential recycling, provides technical assistance to businesses to expand their commercial
recycling efforts and implements recycling at City facilities and special events. The proposed
program is briefly outlined in the State's abbreviated application (Attachment A).
Page 2, Item
Meeting Date 3/21/2000
The amount of funds allocated to the City ($48,785) are established by statute and based on
population. There is no sunset to the provision and the state anticipates the allocation
remaining stable for several years. No local matching funds are required by the State and none
are recommended. These funds will assist the City meet the state mandated landfill diversion
requirements (AB 939, the Ca Integrated Waste Management Act) by funding programs that
will increase the City's diversion of rigid glass, aluminum, steel and plastic food and beverage
containers.
FISCAL IMPACT: The funds are awarded upon request and commitment to direct the funds
to recycling programs. The $48,785 will help the City implement recycling programs for
multi-family complexes and businesses that will help keep their future solid waste costs down
and potentially reduce their current rates. Th~ funds are considered supplemental and
compliment the City Integrated Solid Waste Management Plan, which is funded by AB 939
fees generated by Chula Vista solid waste generators. There will be no impact to the general
fund as a result of accepting these funds or implementing the programs described.
mtm:used oil
a:blkgnt96.cas
Attachment
CI~Y OF
CHUIA VISTA
OFFICE OFTHE CITY MANAGER .'rv[a.,, ~07 2000
Kathleen Duncan. Grants Manager
Department of Conservation Division of Recycling
80I K Street, MS 18-58
Sacramento, CA 95814
Dear Ms. Duncan:
Attached for your review and consideration is the City, of Cbula Vista's funding request form for City and
CourtW .~mual Pa.vments. Staff has submitted a Council Agenda Statement authorizing the City Manager
or his designee to execute the ~ant a~eement and all activities in conjunction with executing the grant.
You will have a copy of the completed resolution by June 30, 2000. Michael Meacham. Special
Operations Manager. will be the ~ant manager and can be reached at 619.691.5t22 if you have an',,
questior~s.
Chula \ ~s,,~ is proud of its recvclin_o efforts. Chula Uista is the onJ', City in San Die=o Coumv that
orovides beverage container recycling services to ever-y single gamin home. apartment, condominium.
mobile izome park and senior care facility in the City. Additionally. the Cit.',' has recently expanded its
solid ~ aste and recycling ~-ranchise to include tre~ food and bevera~oe container recvclin~ for e~ e~
restaurant, convenience store, and hotel/motet.
The Cit_,.' has also been a strong advocate for the redemption component of the pro,am. Chula Vista has
supported the opportunity for every consumer ~o redeem their containers and obtain their CA Redemption
Value deposit. The City bas worked with local convenient zone operators to site and promote new
c, onvenient zone facilities and to stop beverage container thef~ from the curbside, multi-family and
hospitality pro,ams in our City. Chula Vista has strongly supported the establishment of new
'Con~ enient Zone." centers 'n underserved areas within the City and opposed "Convenient Zone,"
exemptions. As part of the City's cor~nitment to assuring that consumers obtain their bottle and can
deposits, eveO' penny of the revenue generated from the curbside and multi-family recycling programs
from beverage containers in the first ten years of our pro,am has been returned to ratepayers in the form
of lower rates, and Chula Vista residents have the lowest residential trash and recycling rates in the
County.
The City of Chula Vista appreciates the Department of Conser,'ation's past suppor~ and ':.'ill continue our
commitment to improving the convenience and participation in beverage container recycling in our
region. Thank you for your consideration and thank you for helping Chula Vista to recycle!
Sincerely,
David D. Rowlands Jr.
City Manager
cc: Michael T. Meacham. Special Operations Manager
276 FOURTH AVENUE · CHUL~ VISTA · CALIFORNIA 91910. ~619) 691-5031 · FAX (619) 409-5884
~.1~ DEPARTMENT OF
~ity or County Name [ Eligible Funding Amount Funding Cycle
Chula Vista I $48,?85 FY 199912000
Entity Submitting this form (i.e. City, Lead Jurisdiction or JPA) Mailing Address City Slate Zip
City of Chula Vista - City Manager's Office 276 4m Avenue Chula Vista CA 9t 910
Contact Person Telephone Fax No.
Michael T. Meacham, Special Operations Mangr. (619} 691- 5122 (619) 409- 5884
Recycling and/or Litter Reduction Activities:
To duality to receive funds, each activity listed below must meet one or more of the following criteria:
(1) Primary emphasis is collection and recycling of beverage containers at large venues; public areas, residential communities or
(2) Primary emphasis is public education promoting beverage container recycling and/or litter prevention.
(3) Primary emphasis is beverage containedlitter abatement in public places including community dean-up projects or other related
Please fis~/describe each beverage container recycling and/or fitter reduction activity for which the funds w/ll
De expended: PubJic Education for a residential ,curbside recycling program that collects beverage
containers for over 37.000 dwellings of four units or less. a multi-family recycling program serving over
20.000 dwellings of 5 units and above including all mobile home parks, senior residents, apartments and
condominiums. The program also includes food and beverage container recycling and litter reduction at
special events, and beverage container recycling at all "hospitality" businesses within the City The public
education program includes an enforcement and anti-theft component provided primarily by a Solid Waste
peciatist and the Recycling Ranger who also provide education and technical assistance to assist
businesses in implementing recycling programs.
· Has your city/county prohibited the siting of a supermarket site-recycling center? :~ YES X NO
· Has your city/county caused a supermarket site-recycling center to close its business? ~ YES X NO
· Has your city/county adopted a land use policy that restricts or prohibits the siting of a supermarket site-
recycling center within its jurisdiction? ~ YES X NO
· Has your city/county received funding from the Department of Conservation, Division of Recycling's
Grant Program? X YES -I NO If yes, which year?1995/96 Curbside Anti-theft Grant
THE SUBMISSION OF FALSE INFORMA T/ON WITH INTENT TO DEFRAUD IS A CRIME PUNISHABLE BY SUBSTANTIAL
FINES, UP TO THREE YEARS IMPRISONMENT, OR BOTH. KNOWING THIS, I CERTIFY UNDER PENALTY OF PERJURY
THAT THE FACTS REPRESENTED HEREIN ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE.
Signature of Representative Authorized to Expend Funds (.Named 9J~,,.Resolut~n): Date
City or County Name ~ v~..j
City of Chula Vista
Return this form by May 31,2000 to: Division of Recycling, Industry Services Branch, City/County Payments.
801 KStreet, MS 15-59, Sacramento, CA 95814.
Page 1 of 2
DEP&RTMENT Of
Rec¥clmg
The City of Chula Vista
Total Funds Available: $48,785
Provide estimated funding amounts, by expense category for each beverage container recycling
and/or litter reduction activity listed on the front of this form:
Salaries, Benefits- Solid Waste Specialist, Recycling Ranger $15,000
Other Commodities (Supplies, printing) $33,785
$48,785
Total Estimated Expenditures:
Questions regarding this form should be directed to the Industry Services Branch (916) 327-7361.
DOR 52 1/00
age 2 of 2
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ~TIFYING THE SUBMITTAL OF AN
APPLICATION TO THE DEP~TMENT OF CONSERVATION
DIVISION OF RECYCLING (DOR) FOR $48,785 FOR
LITTER REDUCTION AND RECYCLING ACTIVITIES AND
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
DOCUMENTS IN CONJUNCTION WITH EXECUTING THE
ACTIVITIES
WHEREAS, the people of the State of California have
enacted the California Beverage Container Recycling and LITTER
Reduction Act that provides funds to cities and counties for
beverage container recycling and litter cleanup activities; and
WHEREAS, the California Department of Conservation's
Division of Recycling has been delegated the responsibility for the
administration of the program within .the State, setting up
necessary procedures for cities and counties or their designees
under the program; and
WHEREAS, per Section 14581(a) (4) (E) of the California
Beverage Container Recycling and Litter Reduction Act, the eligible
participant must submit the Funding Request Form by the due date
and time in order to request funds from the Department of
Conservation's Division of Recycling.
NOW, THEREFORE, BE IT RESOLVED the city Council of the
City of Chula vista does hereby ratify the submittal of an
Application to the Department of Conservation Division of Recycling
(DOR) for $48,785 for Litter Reduction and Recycling Activities.
BE IT FURTHER RESOLVED that the City Manager is hereby
authorized to execute all documents in conjunction with payment and
related programs.
Presented by ~proved as to form by
Michael Meacham ~~
Special Operations Manager
H:\home\attorney\reso\DOR Recycling Grant
CITY COUNCIL AGENDA STATEMENT
Item No.:
Meeting Date: 6/13/00
ITEM TITLE: PUBLIC HEARING: PCS 99-06: Consideration o£ an amendment to
Conditions 1 and 3 o£ the Salt Creek Ranch Tentative Subdivision Map,
Chula Vista Tract 92-02, and Section 3.2 of the Salt Creek Ranch Public
Facilities Financing Plan to allow an increase in the number o£dwelling units
that may be built prior to SR-125 freeway from Olympic Parkway to SR-54
opening £or public access.
RESOLUTION: A Resolution of the City Council of the City of
Chula Vista adopting Mitigated Negative Declaration and Mitigation
Monitoring Program issued for this project, and approving an~endment to
Conditions 1 and 3 of the Salt Creek Ranch Tentative Subdivision Map,
Chula Vista Tract 92-02, and Section 3.2 of the Salt Creek Ranch Public
Facilities Financing Plari to allow an increase in the number of dwelling units
that may be built prior to SR-125 freeway from Olympic Parkway to SR-54
opening for public access.
SUBMITTED BY: Director of Planning and Building/~L Director of Public Works/~t,/
REVIEWED BY: City Manager ~a ~ (4/Sths Vote: Yes__No X .)
On May 2, 2000, the City Council considered a request by Pacific Bay Homes to amend conditions
l and 3 of the Salt Creek Ranch Tentative Subdivision Map, Chula Vista Tract 92-02 (AKA "Rolling
Hills Ranch") and Section 3.2 of the Salt Creek Ranch Public Facilities Financing Plan (PFFP) in
order to increase the number of dwelling units (DUs) that may be built prior to SR-125 freeway
opening for public access.
Although the traffic analysis prepared for the project showed additional capacity to accommodate
an increase in the development cap fi.om 1,137 to 1,665 EDUs (+528 EDUs) once Olympic Parkway
is extended eastward to East Palomar Street, the City Council expressed concerns about the existing
traffic conditions on East "H" Street and Telegraph Canyon Road. As a result, the project was
continued to allow staff time to prepare a more comprehensive assessment of the short-term impacts
of housing growth on the street network serving eastern Chula Vista.
The attached May 2, 2000 staff report provides a summary of the traffic analysis and staff
recommendations for this project. The conclusions and recommendation of that report have not
changed. Thus, this report is intended to be a supplement addressing only the issues raised by the
City Council at the May 2, 2000 hearing.
The City Council has previously reviewed, analyzed, considered, and certified FEIR 89-03 and
FSEIR-91-03 for the original Salt Creek Ranch GDP and SPA. Thus, the Environmental Review
Page 2, Item No.:
Meeting Date: 6/13/00
Coordinator prepared an Initial Study and determined that, although the proposed project could have
a significant effect on the environment, there will not be a significant effect in this case because
mitigation measures have been incorporated and agreed to by the project proponent. A Mitigated
Negative Declaration and Mitigation Monitoring Program were prepared (see Attachment 6, May
2, 2000 staff report). Based on the current phasing plan and the focus of the biology survey, the
Mitigated Negative Declaration recommends that the additional 568 EDUs be limited to
Neighborhoods 1, 4a, 7a, 7b, and 8 of Phase II.
RECOMMENDATION:
Adopt attached Resolution adopting Mitigated Negative Declaration and Mitigation Monitoring
Program issued for th~s project and approving amendments to the Salt Creek Ranch Tentative Map
conditions 1 and 3, and Section 3.2 of the Salt Creek Ranch Public Facilities Financing Plan in
accordance with the findings and subject to the conditions contained therein.
BOARDS AND COMMISSION RECOMMENDATION:
(See attached May 2, 2000 staff report). ~
DISCUSSION:
At the May 2, 2000 hearing, City Council requested a comprehensive assessment of the short-term
impacts of housing growth on local traffic east of I~805. The main objective is to clarify the traffic
report conclusion that the increase in development cap, as suggested by staff, will not deteriorate
East "H" Street to an unacceptable level of service, and that the City's GMOC Traffic Thresholds
are maintained. In addition, a global understanding of the short-term traffic impacts of all active and
future projects will assist Cotmcil in making policy decisions that maintain equity and are consistent
with City's goals and objectives.
The essential challenge for transportation planning in eastern Chula Vista is to ensure that
construction of new transportation infrastructure and improvements matches or exceeds the ongoing
growth in housing units. The City's objective of managed growth requires constant vigilance to
ensure that growth does not outpace our needs for infrastructure.
The following paragraphs discuss the development activity in eastern Chula Vista, the level of
development that will impact the major east/west street system, and the short-term traffic analysis.
Eastern Chula Vista Active Planned Communities:
There are six active master planned communities in eastern ChulaVista: 1) Rancho Del Rey,
Sunbow, EastLake, Rolling Hills Ranch, Otay Ranch and the recently approved San Miguel Ranch.
With the exception of San Miguel Ranch, which is presently processing grading and improvement
plans, all the above master planned communities are being developed at this time, and are in
different development stages.
While these master planned communities contribute traffic to the entire eastern Chula Vista street
network system, each planned community has more direct impact on specific major arterials (East
Page 3, Item No.:
Meeting Date: 6/13/00
"H" Street, Telegraph Canyon/Otay Lakes Road and future Olympic Parkway) closer to each
project. For example, Rancho Del Rey (I, II), which is located on the north side of East "H" Street,
has primary access to and from East "H" Street. However, it has minor effects on Telegraph Canyon
Road and the future Olympic Parkway. The planned communities that generate traffic more directly
related to East "H" Street are as follows:
Rancho Del Rev
Rancho Del Rey (I, II & III) planned community is located north and south of East "H" Street, and
contains 3932 dwelling units. This planned community has been under construction since 1989 and
is near completion. As of December 1999, a total of 3537 dwelling units have been built with only
395 remaining to be built. These last 395 units most likely will be completed this year.
Rolling Hills Ranch
The Rolling Hills Ranch (AKA Salt Creek Ranch) planned community, which contains 2,546
dwelling units, has been under construction since 1998. As of December 1999, a total of 436
dwelling units have been completed, and 701 dwelling units remain to be built under the existing
development cap of 1,137 DU's.
San Miguel Ranch
The San Miguel Ranch planned community, which consists of 1,394 dwelling units, is presently
processing grading and improvement plans. This planned community is not expected to produce
homes (ready for occupancy) until latter half of 2001. A development cap of 675 dwelling units prior
to completion of SR~125 was imposed on this project as part of the SPA plan and Tentative Map
approvals.
The combined number of dwelling units projected to contribute traffic primarily on East "H" Street
is described in the following table:
PRE-SR-125 DEVELOPMENT SCENARIO
Entitled No. of DU's DU's No. of DU's
No. of DU's Available Finaled as Remaining
(for dev) Of 12/99
Rancho Del 3932 3932 3537 395
Roy I Il in (100%) (90%)
Rolling Hills 2546 1137 436 701(28%)
Ranch (45%) (17%) at 1,137 cap
San Miguel 675 675 (48%)
Ranch 1394 (49%) 0 (0%) at 675 cap
TOTAL 7,872 5,744 3973 1,771
(100%) (69%) ($1%)
Based on a development rate of 330 dwelling units per year, Rolling Hills Ranch will not be using
the requested increase in dwelling units until 2002 when the building cap of 1,137 is reached. By
then, Olympic Parkway is expected to be completed and open for public access. Ttffs event, in staff's
and the City's traffic consultant's opinion, will redistribute traffic among three instead of two major
east/west prime arterial streets, reducing the current traffic volumes and improving performance at
both the intersection and segment levels. The plarmed communities with direct access to Telegraph
Page 4, Item No.:
Meeting Date: 6/13/00
Canyon Road and future Olympic Parkway are as follows:
Eastlake Greens
The EastLake Greens planned community, which consists of 3445 dwelling units, has been under
construction since 1989. As of December 1999, a total of 2,425 dwelling units have been completed,
and 1020 units remain to be built. This master planned community does not have a development cap
tied to traffic capacity.
EastLake Trails
The EastLake Trails planned community, which consists of 1,143 dwelling units, conunenced
construction 1999. As of December 1999, 31 dwelling units have been completed. A total of 1,112
dwelling units remain to be built. This master planned community does not have a development cap
tied to traffic capacity.
Sunbow
The Sunbow planned community, which consists of 2,000 dwelling units on approximately 600
acres, has been under construction since 1998. ~As of. December 1999, a total of 169 dwelling units
have been completed and 1,83 t units remain to be built. This Master planned community does not
have a development cap tied to traffic capacity.
Otay Ranch
The Otay Ranch planned community is divided into several villages or SPAs, and SPA One consists
of a
combined total of 6,075 dwelling units. The Otay Ranch has been under construction since 1998,
and as of December 1999 a total of 472 dwelling units have been completed and 5,603 dwelling units
remain to be built. This Master planned community does not have a development cap tied to traffic
capacity. The combined number of dwelling units projected to contribute traffic on Telegraph
Canyon/Otay Lakes Road and future Olympic Parkway is described in the following table:
PRE-SR-125 DEVELOPMENT SCENARIO
Entitled No. of DU's Units No. of DU's
No. of DU's Available Finaled as Remaining
for dev. of 12t99
Eastlake
Greens/ 2425 1,020
Land Swap 3445 3445 (70%) (30%)
EastLake 1143 1143 31 1,112
Trails (0%) 000%)
Sunbow 2000 2000 169 1,831
($%) (92%)
Otay Ranch 6075 6075 472 5603
(8%) (92%)
TOTAL 12,663 12,663 3097 9566
(100%) (25%} (75%)
The tables above show that out of the 18,407 dwelling units are available for development to be
build prior to construction of SR-125, only 5,744 DU's or 31% will have direct impact on East "H"
Page 5, Item No.:
Meeting Date: 6/13/00
Street. Taking into consideration that the expected rate of residential development in eastern Chula
Vista is approximately 1,800 DU's per year, the actual number of dwelling units that may be build
prior to SR-125 would be substantially less than the number of units available for development.
Short-Term Traffic studies:
Staff and the City's traffic consultant, Linscott, Law & Greenspan Engineers (LL&G) have
completed a short-term traffic study to assess the impacts, on an annual basis, of growth in the City's
cireulation network between the years 2000 to 2005. The study incorporated projected growth from
approved and planned housing units, as well as associated commercial sites in the eastern Chula
Vista The study revealed the following facts:
1- The majority of approved and planned housing units and commercial sites are located south
of Telegraph Canyon Road.
2- During the morning, on average, 30% of peak freeway traffic heading west, from eastern
Chula Vista to 1-805, will be taking ][-805 South, while 70% of freeway traffic will be
heading north.
3- The completion of Phase 1 of Olympic Parkway will radically alter the traffic pattems in the
Eastern Chula Vista. By the end of year 2001, traffic volume on Olympic Parkway will
increase from its current value of 10,000 Average Daily Trips (ADT) to 33,000 ADT. This
shift in traffic patterns will actually reduce traffic volumes on both Telegraph Canyon Road
and, to a lesser degree, on East "H' street.
The study focused on answering the following key questions: 1) how much traffic capacity is
available in the eastem Chula Vista; 2) in terms of the City's GMOC traffic threshold standards, how
many additional dwelling units can be allowed without exceeding our GMOC traffic threshold
standards; 3) how long will it take to reach the threshold standard capacity; and, 4) what are the
critical roadway segments in the eastern Chula Vista?
The study concluded that East "H" Street and Telegraph Canyon Road are quickly approaching their
maximum capacity. However, significant traffic capacity will be available once Phase 1 of Olympic
Parkway is completed by January of 2001. Once completed, Olympic Parkway will provide capacity
to handle an additional 50,000 to 55,000 Average Daily Trips (ADT). In order to put in perspective
the importance of Olympic Parkway for the eastern Chula Vista traffic pattern, it is important to
point out that Olympic Parkway construction costs is roughly 30% of the City's entire TDIF
program.
The traffic study revealed that approximately 9,500 additional housing units, including associated
commercial use, could be supported, pre SR125, without exceeding the City's traffic thresholds.
With regard to timing, the date when the City's traffic thresholds may be exceeded depends on the
annual number of building permits issued in eastem Chula Vista. Staff, developers and real estate
consultants concur that for the next five years the regional market can sustain an annual absorption
rate in Chula Vista between 1,800 to 2,500 Dwelling Units (DU). For an annual growth rate of 1,800
Page 6, Item No.:
Meeting Date: 6/13/00
DU, the City's traffic thresholds could be reached by early 2005. For an annual growth rate of 2500
DU, the City's traffic thresholds could be reached as early as January 2004. Staffbelieves that an
absorption rate higher than 2,500 DU annually can not be supported by the marketplace and that an
absorption rate lower than 1,800 DU could occur if the economy and consequently the real estate
market slows down.
In terms of the overall growth in the eastern Chula Vista, the traffic study concluded that
Telegraph Canyon Road segment between Medical Center Drive and Halecrest Avenue is the
most constrained roadway segment. The recently completed improvements at 1-805 and the
construction of Olympic Parkway will collectively provide short-term traffic relief for this
segment. Commuter experience along the above mentioned street segment could actually
improve a year after Olympic Parkway is open for public access. Nevertheless, should the real
estate economic cycle continue at it is current pace, this segment of Telegraph Canyon Road
could deteriorate between June 2002 and January 2004 to LOS E or two hours of LOS D, which
exceeds the City's GMOC threshold standards. City staff is working collectively with all the
major developers to refine the traffic model, identify any other improvements which might
enhance traffic capacity, focus on the interim SR-125 scenario, assist in the approvals for SR-
125, and explore a more moderate extended phasing program for each of the projects.
Rolling Hills Ranch development cap:
Rolling Hills Ranch and San Miguel Ranch are the only two master planned communities in the City
with a development restriction tied to the construction of SR-125. However, San Miguel Ranch,
which has a development limitation of 675 DU's, is not affected at this time because, as indicated
above, the applicant is presently processing grading and improvement plans, as well as the project's
annexation to the City of Chula Vista. Thus, the first dwelling unit occupancies in this project are
not expected to occur until the later half of 2001. By that time Olympic Parkway will be completed,
absorbing traffic from East "H" Street and Telegraph Canyon Road. This project will not reach its
maximum development limitation until 2003.
Rolling Hills Ranch, on the other hand, is presently under construction, producing approximately
300 to 330 DU's/year. At this rate of development, Rolling Hills Ranch will reach its development
cap in 2002, while other planned community projects continue to build. Although staff is of the
opinion that the development limitation imposed on RHR needs to be maintained to insure that
segment and intersections level of service on East "H" Street operate at an acceptable level of
service, it is suggested that the development limitation be increased by 528 EDU's, as recommended
in the traffic report, to allow the applicant equal development opportunity as other planned
community projects in eastern Chula Vista. Staff's position and recommendation is based on the
following conclusions:
1- The increase in traffic volume is related to East "H" Street and limited impacts are
expected on the critical segment of Telegraph Canyon Road.
2- Even with the proposed increase of 528 EDUs, threshold standards for East "H"
Street will be maintained.
Page 7, Item No.:
Meeting Date: 6/13/00
3- Traffic generated by the proposed increase constitutes 1.6% of the Average Daily
Traffic on East "H" street.
4- The proposed development cap increase constitutes approximately 2.5% of the total
Tentative Maps' entitled units, and 4.6% of entitled and available anits in eastern
Chula Vista.
Conclusion:
For the reasons mentioned above, staff recommends that the Rolling Hills Ranch development
approval cap be increased from 1,137 to 1,467 EDUs (+330) without street improvements; and from
1467 to 1665 EDUs (+198 EDUs) once Olympic Parkway is extended eastward to East Palomar
Street
PUBLIC INPUT
The Planning and Building Department received a letter from Pacific Bay Homes providing
supplemental information regarding the Salt Creek Ranch traffic development limitation. The
applicant has requested that this letter be included in the staff report (see Attachment 2).
FISCAL IMPACT
None. The Developer will still be responsible for paying the City's impact fees and other standard
development and processing fees and as they may be amended from time to time. The Project
infrastrncmre requirements as referenced in respective public facility finance plans and entitlement
conditions remain unchanged.
Attachments
1. Pacific Bay Homes Letter
2. May 2, 2000 City Council Agenda Statement
H:\HOME\PLANNING\StanD\PCS-9906.A113.doc
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
ADOPTING MITIGATED NEGATIVE DECLARATION AND MITIGATION
MONITORING PROGRAM ISSUED FOR THIS PROJECT, AND APPROVING
AMENDMENT TO CONDITIONS No 1 AND 3 OF THE SALT CREEK RANCH
TENTATIVE SUBDIVISION MAP, CHULA VISTA TRACT 92-02, AND
SECTION 3.2 OF THE SALT CREEK RANCH PUBLIC FACILITIES
FINANCING PLAN TO ALLOW AN INCREASE 1N THE NUMBER OF
DWELLING UNITS THAT MAY BE BUILT PRIOR TO SR-125 FREEWAY
FROM OLYMPIC PARKWAY TO SR-54 OPENING FOR PUBLIC ACCESS.
I. RECITALS
A. Project Site
WHEREAS, the area of land which is the subject matter of this Resolution is
diagrammatically represented in EXhibit '~A", attached hereto and incorporated herein by this
reference, and commonly known as, 'Rolling Hills Ranch, and for the purpose of general
description herein consists of approximately 1,200 acres located east of the future SR-125
freeway, and north of the existing Eastlake Business Center ("Project Site"); and,
B. Project; Application for Discretionary Approval
WHEREAS, a duly verified application was filed with the City of Chula Vista Planning and
Building Department on December 18, t 998 by Pacific Bay Homes ("Developer") requesting
approval of amendments to conditions 1 and 3 of the Salt Creek Ranch Tentative Subdivision
Map, Chula Vista Tract 92-02 and Section 3.2 of the Salt Creek Ranch Public Facilities
Financing Plan to allow an increase in the number of dwelling units that may be built prior to
SR-125 opening for public access ("Alnendment"); and,
C. Prior Discretionary Approvals
WHEREAS, the development of the Project Site has been the subject matter of various
entitlements and agreements, including: l) a General Development Plan, Salt Creek Ranch
General Development Plan ("GDP"), previously approved by City Council Resolution No.
,, 15875; 2) a Sectional Planning Area ("SPA") plan, Salt Creek Ranch Sectional Planning
Area (SPA) plan; 3) Air Quality Improvement Plan (AQIP), Salt Creek Ranch Air Quality
Improvement Plan; 4) Water Conservation Plan (WCP), Salt Creek Water Conservation Plan;
5) Design Guidelines, Salt Creek Ranch Design Guidelines; 6) Public Facilities Financing
Plan (PFFP), Salt Creek Ranch Public Facilities Financing Plan; and 7) Planned
Communities District Regulations, Salt Creek Ranch Planned Community District
Regulations all previously approved by City Council Resolution No. 19275, and Ordinance
2765 on March 24, 1992 (referred to collectively herein as "Project"); and,
Page 2
D. Planning Commission Record on Application
WHEREAS, the Planning Commission held an advertised public heating on the Project on
April 12, 2000 and, after heating staff presentation and public testimony, voted 4-2-1
(Commissioners Hall and Castaneda opposed, Colnmissioner Ray excused) to recommend
that the City Council approve the Amendment in accordance with the findings and subject to
the conditions listed below.
E. City Council Record of Applications
WHEREAS, a duly called and noticed public hearing on the Amendtnent was held before the
City Council of the City of Chula Vista on May 2, 2000, on the Amendment and to receive
the recommendations of the Planning Commission, and to hear public testimony with regard
to same; and,
WHEREAS, the city clerk set the time and place for a hearing on said Amendment
application, and notice of said hearing, together with its purpose, was given by its publication
in a newspaper of general circulation in the City, and its mailing to property owners within
500 ft. of the exterior boundary of the project at least 10 days prior to the hearing; and,
WHEREAS, the bearing was held at the time and place as advertised, namely 4:00 p.m. May
2, 2000, in the Council Chambers, 276 Fourth Avenue, before the City Council and said
hearing was thereat2er closed.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby find, determine
and resolve as follows:
II. PLANNING COMMISSION RECORD
The proceedings and all evidence introduced before the Planning Commission at their public
~, hearing on the Amendment application held on April 12, 2000, and the minutes and
resolutions resulting therefrom, are hereby incorporated into the record of this proceeding.
,,
III. PREVIOUS FEIR-89-03 AND FSE1R-91-3 REVIEWED AND CONSIDERED;
FINDINGS; APPROVALS
The City Council of the City of Chula Vista has previously reviewed, analyzed, considered,
and certified FEIR 89-03 and FSEIR-91-03 for the Project.
Page 3
IV. COMPLIANCE WITH CEQA
WHEREAS the Environmental Review Coordinator prepared an Initial Study and
determined that, although the proposed Amendment could have a significant effect on the
environment, there will not be a significant effect in this case because mitigation measures
have been incorporated and agreed to by the project proponent. A Mitigated Negative
Declaration and Mitigation Monitoring Program were prepared; and,
V. INDEPENDENT JUDGMENT OF CITY COUNCIL
WHEREAS the City Council finds that the Mitigated Negative Declaration, IS-00-05 has
been prepared in accordance with the requirements of the California Environmental Quality
Act, and the Environmental Review Procedures of the City of Chula Vista; and,
WHEREAS The City Council firsts that the Mitigated Negative Declaration reflects the
independent judgment of the City Council of the City of Chula Vista and hereby adopts the
Mitigated Negative Declaration.
VI. ADOPTION OF SPA
In light of the findings described herein, the amendment to the Salt Creek Ranch Public
Facilities Finance Plan, in the form attached hereto and incorporated herein as Exhibit
"B", is hereby approved.
VII, SPA FINDINGS/APPROVAL
A. THE SECTIONAL PLANNING AREA PLAN FOR SALT CREEK RANCH (AS
AMENDED) IS IN CONFORMITY WITH THE SALT CREEK RANCH GENERAL
DEVELOPMENT PLAN AND THE CHULA VISTA GENERAL PLAN.
The amended Salt Creek Ranch Public Facilities Finance, which is a component of the
Salt Creek Ranch Sectional Planning Area (SPA) plan, is consistent with the adopted
Salt Creek Ranch General Development Plan (GDP) and the Chula Vista General Plan.
B. THE SALT CREEK RANCH SECTIONAL PLANNING AREA PLAN, AS
AMENDED WILL PROMOTE THE ORDERLY SEQUENTIALIZED
DEVELOPMENT OF THE INVOLVED SECTIONAL PLANNING AREAS.
The Salt Creek Ranch Public Facilities Finance Plan, as amended is consistent with the
Air Quality Improvement Plans, and Water Conservation Plans and will, therefore,
Page 4
promote the orderly sequentialized development of the involved Sectional Planning
Area (SPA) Plan areas.
C. THE SALT CREEK RANCH SECTIONAL PLANNING AREA PLAN, AS
AMENDED WILL NOT ADVERSELY AFFECT ADJACENT LAND USE,
RESIDENTIAL ENJOYMENT, CIRCULATION OR ENVIRONMENTAL
QUALITY.
The land uses are not proposed to be changed within the Salt Creek Ranch Sectional
Planning Area (SPA) plan and therefore will not adversely affect adjacent land use,
residential enjoyment, cimulation, or environmental quality.
D. 1N THE CASE OF PROPOSED RESIDENTIAL USES, THAT SUCH
DEVELOPMENT WILL BE APPROPRIATE IN AREA, LOCATION, AND OVER-
ALL DESIGN AND DEVELOPMENT STANDARDS ARE SUCH AS TO CREATE
A RESIDENTIAL ENVII~ONMENT OF SUSTAINED DESIRABILITY AND
STABILITY; AND, THAT SUCH DEVELOPMENT WILL MEET
PERFORMANCE STANDARDS ESTABLISHED BY THIS TITLE.
The amendments do not involve modifications to the adopted land use plan and
therefore do not affect the overall design and development standards adopted for the
Rolling Hills Ranch planned community
E. IN THE CASE OF RESIDENTIAL USES, THAT SUCH DEVELOPMENT WILL
BE APPROPRIATE IN AREA, LOCATION AND OVER-ALL PLANNING TO THE
PURPOSE PROPOSED, AND THAT SURROUNDING AREAS ARE PROTECTED
FROM ANY ADVERSE EFFECTS FROM SUCH DEVELOPMENT.
The Public Facilities Finance Plan provides mitigation measures to insure the
installation of all necessary public facilities and amenities pr/or to or in conjunctions
with development. Thus, the additional development authohzed before SR- 125 is open
for public access will not adversely affect the surrounding developments.
F. THE STREET AND THOROUGHFARES PROPOSED ARE SUITABLE AND
7
ADEQUATE TO CARRY THE ANTICIPATED TRAFFIC THEREON.
;;
The amendments do not involve amendments to the planned circulation system
depicted on the General Plan Circulation Element and therefore, the circulation system
will be improved in accordance with the General Plan concurrent with the proposed
development.
Page 5
G. ANY PROPOSED RESIDENTIAL DEVELOPMENT CAN BE JUSTIFIED
ECONOMICALLY AT THE LOCATION (S) PROPOSED AND WILL PROVIDE
ADEQUATE HOUSING UNITS OF THE TYPES NEEDED AT SUCH PROPOSED
LOCATION (S).
The proposed amendments to the Salt Creek Ranch Public Facilities Finance Plan do
not involve new residential development. However, The adopted residential uses reflect
the adopted Chula Vista General Plan and will provide needed housing to future
residents in the area.
H. THE AREA SURROUNDING SAID DEVELOPMENT CAN BE PLANNED AND
ZONED IN COORDINATION AND SUBSTANTIAL COMPATIBILITY WITH
SAID DEVELOPMENT.
The proposed amendment d?es no! !nvolve changes in the land use plan
VIll. ADOPTION OF AMENDMENTS TO TENTATIVE MAP
In light of the findings described herein, the City Council does hereby approve amendments to
Conditions 1 and 3 of the Salt Creek Ranch Tentative Subdivision in the form attached hereto
and incorporated herein as Exhibits "C". All remaining conditions of Tentative Map No. 92-
02 not modified by this Resolution shall remain in full force and effect.
IX. CONSEQUENCE OF FAILURE OF CONDITIONS
If any of the foregoing conditions fail to occur, or if they are, by their terms, to be
implemented and maintained over time, if any of such conditions fail to be so implemented
and maintained according to their terms, the City shall have the fight to revoke or modify all
approvals herein granted, deny, or further condition issuance of all future building permits,
deny, revoke, or further condition all certificates of occupancy issued under the authority of
approvals herein granted, institute and prosecute litigation to compel their compliance with
said conditions or seek damages for their violation. No vested fights are gained by
Developer or a successor in interest by the City's approval of this Resolution.
INVALIDITY; AUTOMATIC REVOCATION
It is the intention of the City Council that its adoption of this Resolution is dependent upon
the enforceability of each and every term, provision and condition herein stated; and that in
the event that any one or more terms, provision, or conditions are determined by a Court of
competent jurisdiction to be invalid, illegal or unenforceable, this resolution shall be deemed
to be automatically revoked and of no further force and effect ab initio.
Page 6
Presented by: Approved as to form by:
Robert A. Leiter John M.Kaheny
Director of Planning & Building City Attorney
H:\HOM E\PLANNING\LUIS\RHR PCS-9906 CCR wpd
B°iiing liilis Banch
Beundary
CHULA VISTA PLANNING AND BUILDING DEPARTMENT
OCATOR ~o.~=- PACIFIC BAY HOMES PROJec'r~o~:
(~ ~,-..r',.~: TENTATIVE MAP AMENDMENT
F~.~.~.;'F Rolling .Hills Ranch
~ ~.,.~,~ EXHIBIT A -.
NORTH N:~ Scale RHR AMENDMENT
I
h:~ome~ptanning~hector~ uis~JsOOOS.ccir 01/25/00
EXHIBIT B Traffic
Add the foUowing items to Scenario 1/1A (Phase I) of Section 3.2.9
Section 3.2.9 Adequacy An-lysis
7. Provided biological mitigation in IS-00-05 is complied ~'ith, the building cap
shall be increased to allow building permit issuance for up to 1,467 equivalent
dwelling units.
8. Building permits shall be granted beyond 1,467 EDU's to a maXnmum of 1,665
EDU's w/th the completion of at least one of the fo]lowing improvements:
Complete the extension of Olympic Parkway to East Palomar Street; or
Widen East "H~ Street to provide an additional westbound thru-lane at
the East ~H~ Street/ Hidden Vista Drive intersection.
9. No final Maps containing a Project cumulative total of more than 1665 EDU's
shall be subject to approval without SR-125 from Olympic Parkway to SR-54
being open for public access.
Salt Creek Ranch
3.2-14 Public Facilities Finance Plan
EXHIBIT B-1 T ffi
Modify Section 3o2.10 of the Salt Creek Ranch PFFP as follows: Deleted language is
sho~n in strikeout and added language in underlined.
3.2.10 Threshold Compliance
Threshold comphance will continue to be monitored through the annual
intersection monitoring program and the Eastern Chula Vista Transportation
Phasing Plan updates. (1992)
Based upon the traffic analysis by Linscott, Law & Greenspan (LLG) prepared for
the Salt Creek project, threshold compliance is projected to be maintained with
implementation of the improvements identified in the 'base condition" and
'Scenario 1 / IA' of the Traffic Impact Studyies dated .Na:'ember ! 2, 199 !. (1992)
May 17, 1999 and March 8, 2000. (20001
-~..~r.~ T ..... ~+..~.. ;-.,,.a-. +he "Apprc;'cd" project: ~* Ju-~ 30, ...O (see
~'"=~;~~ units of S~t Creek
Provided biological mitigation in IS-00-05 is complied with, the building cap
shall increased to allow building permit issumme for up to 1.467 equivalent
dwelling units.
Building permits shall be granted beyond 1,467 EDU's to a maximum of 1,665
EDU's with the completion of at least one of the following improvements:
Building permits shall be granted beyond 1,467 EDU's to a maximum of 1.665
EDU's ~fith the completion of at least one of the following improvements:
Complete the extension of O15~npic Park.'ay to East Palomar Street; or
Widen East "H' Street to provide an additional westbound thru-lane at
the East "H' Street/ Hidden Vista Drive intersection.
No f'mai Mal~s containing a Project cumulative total of more than 1665 EDU's
shall be subject to approval without SR-125 from Olympic Parkway to $R-54
Salt Creek Ranch
3.2-18 Public Facilities Finance Plan '
H:\HOME\PLANNING\StanD\PCS9906 Salt Creek PFFP Attachment 8 PC rpt.doc
Exhibit "C"
CONDITIONS OF APPROVAL
1. Add the following new conditions to Resolution No. 16834:
a) Developer, or their successors in interest, shall improve the Project Site
with the Project as described in Tentative Subdivision Map, Chula Vista
Tract 92-02, FEIR 89-03, FSEIR 91-03 and Mitigated Negative
Declaration issued for IS-00-005, except as modified by this Resolution.
b) All EDU's beyond 1,137 and up to 1,665 shall only be constructed in
portions of Neighborhoods 1,4a, 7a,'7b and 8 as described in MND for Is-
00-05. Any changes to the above must be approved by the Director of
Planning and Building, and may require additional environmental review.
(Planning)
2. Revise Condition No. 1 of the Salt Creek Ranch Tentative Subdivision Map,
Chula Vista Tract 92-02, Resolution No. 16834 with the following language
(deleted text is strikeout and new text is underline):
~ ~ ......................................... ~ .... (PFFP)
a) Provided that biolouical mitigation is complied with. the buildin~ cap shall
be increased to allow building permit issuance for up to 1,467 equivalent
dwelling units.
b) Bui]din~ permits shall be granted beyond ].467 EDU's to a maximum o£
1.665 EDU's with the completion of at least one o£ the £o]lowJ.ng
improvements:
Complete the extension o£ Olympic Parkway to ~ast
Pa]omar Street; or
Widen East "H" Slzeet lo provide an additional westbound
thru-lane at the East "H" Street/ Hidden Vista Drive
intersection.
c) No final Maps containing a Project cumulative total of more than 1665
EDU's shall be subiect to approval without SR-125 from Olympic
Parkway to SR-54 being open for public access.
3. Revise Condition No. 3 of the Salt Creek Ranch Tentative Subdivision Map,
Chula Vista Tract 92-02, Resolution No. 16834 with the following language
(deleted text is strikeout and new text is underline):
Developer sh~] diligently ~p]ement, or ca~e ~e implemen~fion of ~]
ne~ ~d re~ng mitigation me~es pe~ng to ~e Proiect identified
in ~e Fin~ Enviromen~ Impact Repo~ for S~t Creek ~ch, FEIR-89-
03. FSEIR-91-03 ~d Mitigated Negative Declmtion ~) IS-00-05.
~v such me~es not satisfied bv a specific condition offs Resolution
or by ~e proi~t design sh~l be ~plemented to ~e satisfaction of the
Director ofPl~ing ~d Build~m Mitigation Me~es sh~l be
mo~tored via ~e ~tigation Mo~tofing Proem approved in coni~ction
M~ ~e FEI~ SEIR ~d ~. Modification of~e sequence of
~tigation sh~l be at ~e discretion of~e Dkector of Planning ~d
Build~g shoed chromes ~ ~e ckc~s~ces w~t such revision.
H:XHOME~PLANNING\StanD~PCS 9906 CC Rpt Exhibit C.doc
COUNCIL iNFORMATION MEMORANDUM
DATE: June 8, 2000
TO: The Honorable Mayor and ~,~ty/eC~ouncil
VIA: David D. Rowlands Jr., City'Manager
FROM: Bob Leiter, Director of Planning and Buildingfdd
SUBJECT: Item 7. PCM 00-18: Consideration of an amendment to the Sunbow II
Sectional Planning Area (SPA).
We are requesting that this item be continued to the June 20th City Council hearing in order to
allow staff time to incorporate Planning Co~mqis~ion input and recommendation in the City
Council Agenda Statement.
H:\HOME~PLANNING\StanD\PCM 0018 Council Continuancel 3 Jun 00.doc
CITY COUNCIL AGENDA STATEMENT
ITEM NO.: ~
MEETING DATE: 06/13/00
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
(a) APPROVING THE CONSOLIDATED ANNUAL PLAN FOR FISCAL
YEAR 2000-01 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
AND HOME INVESTMENT PARTNERSHIP (HOME) PROGRAM
BUDGETS AND AUTHORIZING TRANSMITTAL OF THE
CONSOLIDATED ANNUAL PLAN TO THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT (HUD); AND (b)
AUTHORIZING REALLOCATION OF $300,000 FROM PRIOR YEAR
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO
INCORPORATE IN THE FY 2000-01 ENTITLEMENT RECEIVED FROM
HUD /~
SUBMITTED BY: COMMUNITY DEVELOPMENT DIRECTOR ~ ~
REVIEWED BY: CiTY MANAGE~r~
4/5THS VOTE: YES [] NO ~
BACKGROUND
The City Council held a public hearing on May 2, 2000 to review and receive public comment on
projects and programs being considered for CDBG and HOME funding. The 30 day comment
period to review the draft Consolidated Annual Plan began on March 31, 2000 and ended on
April 30, 2000. All public comments received by staff during the 30-day comment period have
been considered and, if deemed appropriate, integrated into the final version of the
Consolidated Plan.
The City of Chula Vista is eligible to receive $2,033,000 in CDBG entitlement funds from the U.S.
Depadment of Housing and Urban Development (HUD) for 2000-01. In addition to the HUD
entitlement, staff has identified $300,000 in prior year CDBG funds that are eligible for
reallocation for a CDBG total of $2,333,000. The City is also eligible to receive $846,000 in
HOME funds from HUD. Combining both CDBG and HOME entitlements, the City will be able
to invest into the community a total of $3,179,000 from these two sources for 2000-01.
Staff is recommending that the City Council approve the Consolidated Annual Plan (Exhibit A)
which includes staff recommendations for both the CDBG and HOME programs for 2000-01.
PAGE 2, ITEM NO.:
MEETING DATE: 06/13/00
The Consolidated Annual Plan, a component of the 5-year Consolidated Plan approved by Council
in 1995, introduces a consolidated process from HUD that replaces all current planning and
application requirements for all programs with a single submission. For the City of Chula Vista these
programs include the Community Development Block Grant (CDBG) program and HOME
Investment Partnership (HOME) program. HUD requires all jurisdidions submit a Consolidated
Annual Plan for FY 2000-01 and an updated 5-Year Consolidated Plan. It is anticipated that the 5-
Year Consolidated Plan will be brought forward for City Council review in July, 2000.
Per HUD regulations, the City must hold a 30-day comment period for the public to review the
Consolidated Annual Plan and make comments or suggest changes. This 30-day period began
March 31, 2000 and ended on April 30, 2000. A public notice was published in a local newspaper
which notified the public of the process.
RECOMMENDATION
year 2000-01, including both the Community Development Block Grant (CDBG) and HOME
Investment Partnership (HOME) program budgets and authorizing transmittal of the Consolidated
Annual Plan for fiscal year 2000-01 to the U.S. Department of Housing and Urban Development
(HUD); and 2) authorizing reallocation of $317,000 from prior year CDBG funds to incorporate
in the 2000-01 CDBG entitlement from HUD.
BOARDS/COMMISSIONS RECOMMENDATION
A report was prepared and submitted for Housing Advisory Commission review at the meeting of
April 25, 2000 outlining the Community Development Block Grant (CDBG) and HOME
Investment Partnership (HOME) program requests. The Housing Advisory Commission reviewed
and approved staff's report.
DISCUSSION
For the 2000-01 CDBG program, the City of Chula Vista is eligible to receive a CDBG
entitlement of $2,033,000. In addition to the entitlement amount, staff has identified $300,000
in prior year CDBG funds which are eligible for reallocation for a CDBG total of $2,333,000.
The total amount of CDBG funding requested, which includes all funding requests from
community organizations and the City is summarized as follows:
PAGE 3, ITEM NO.:
MEETING DATE: 06/13/00
CATEGORY AMOUNT REQUESTED
Public Service Funding $426,580
Community Projects 370,253
Economic Development 225,932
Capital Improvement Program 1,696,050
Administration and Planning 406,600
TOTAL $3,125,415
In order to be eligible for block grant funding, a project or service must address at least one of
the CDBG national objectives which are: 1) Benefit primarily Iow and moderate income families;
2) aid in the prevention or elimination of slums or blight; and 3) meet other community needs
having a major emergency (disasters, etc.).
Please note that substantial detail on all of th~ components of the CDBG and HOME budgets is
provided in the CDBG Notebook that was distFibuted to Council for the May 2, 2000 public
hearing.
PUBLIC SERVICE FUNDING REQUESTS
The City received sixteen (16) eligible requests for public service funding totaling $426,580. The
City may allocate up to $304,950 for public service organizations, based on a 15 percent cap of
the entitlement funds.
All of the funding requests from public service organizations are CDBG-eligible as they meet the
national objective to primarily benefit Iow income families. The proposals are included in the
CDBG Notebook under Public Service Requests.
Methodology for Making Funding Recommendations.
In developing staff recommendations, the following principles were utilized:
1. Recommended funding levels for public services was based on Iai ability to expend CDBG
funds in a timely manner; [b] submiflal of quarter reports on time; and [c] review of the stated
objectives as outlined in the CDBG agreement with actual performance
2. Recommended funding levels for public services should not be below levels that make the
offered CDBG-eligible activities infeasible.
3. Funding preferences should go to programs which best meet the criteria of providing new
services to Chula Vista, providing services from a local base, collaborating efforts, reduced
funding requests, and have a successful track record in providing services and expenditure of
grant funds.
PAGE 4, ITEM NO.:
MEETING DATE: 06/13/00
1. Staff used last year's approved funding level for each program as an initial basis from which
to make recommendations.
2. Staff took into account the $2,033,000 entitlement received from HUD and the federally-
mandated funding cap of 15 percent. This amount calculated to $304,950 available to
budget for public services. This amount represents a $38,531 reduction over the $343,481
that was available fiscal year 1999-00. Staff utilized all of the $220,000 in program income
that accumulated over the years for the fiscal year 1999-00 CDBG budget.
3. As per Council direction, staff gave priority to locally-based organizations which are
proposing to primarily serve Chula Vista residents, collaborating agencies, and agencies
requesting reduced funding so as not to become dependent upon continual CDBG funding.
Funding Recommendations.
All of the programs requesting funds are identified below. The information provided includes the
amount of funds requested, the prior year funding levels, and staff funding recommendations. If
a program is recommended for funding, then staff has determined that it is a viable program at
the recommended funding level.
Please note that the CDBG Budget Notebook previously provided to the Council contains detailed
information about the requesting organizations and their programs.
The following requests are in order as outlined in the CDBG Notebook under Public Service
Requests. The maximum allowable for allocation is $304,950. The Public Service category has a
mandated funding cap of 15%.
Comments received at the City Council meeting of May 2, 2000 indicated the Otay Recreation
staffing request in the amount of $48,854 should be funded from an alternative source. Those
funds were allocated in the following manner: [1] allowed staff to fund two new programs in the
amount of $18,640 (United Way INFOLINE and Suits You San Diego) and one program that did
not apply in FY 99-00 in the amount of $5,000 (Access Center - this program has received
CDBG funding in past years); [2] increased funding for the two collaboratives (Youth Services
Network and Family Violence) in the amount of $4,296; and [3] maintain current funding levels
for the 11 remaining organizations in the amount of $20,918.
In addition, staff has been providing technical assistance to the senior organizations to strive
toward a collaborative effort for the fiscal year 2001-02 CDBG program year.
PAGE 5, ITEM NO.:
MEETING DATE: 06/13/00
PUBLIC SERVICE FUNDING REQUESTS
I YOUTH SERVICES
TAB I UNITED WAY OF SAN DIEGO COUNTY - INFO LINE
AMOUNT REQUESTED $5,000
PRIOR YEAR FUNDING $0
STAFF RECOMMENDATION S5,000
This program provides a seven-day-a-week confidential telephone service to the public,
available toll free to callers throughout San Diego County and confidentially assists clients
find public service providers
TAB 3 SHARP HEALTHCARE FOUNDATION - MOBILE HEALTH CARE CLINIC
pA~Ri:~:~S~D iE~G $40,000
$25,000
I STAFF RECOMMENDATION $25,000
cannot afford health insurance. The Mobile Health Clinic will rotate among seven
strategically located schools. Volunteers and nurses will transport students to the clinic
from schools throughout the School District.
SENIOR SERVICES
TAB 4 MEALS ON WHEELS GREATER SAN DIEGO
AMOUNT REQUESTED $14,000
PRIOR YEAR FUNDING $ ! 4,000
STAFF RECOMMENDATION $14,000
persons independent and living in their own home. Volunteers deliver two meals a day,
five days a week to all agency clients.
TAB 5 ST. CHARLES NUTRITION CENTER
AMOUNT REQUESTED $12,000
PRIOR YEAR FUNDING $4,500
STAFF RECOMMENDATION S4,500
The St. Charles Nutrition Center enables homebound frail elders to live with
independence and dignity in their own home. Without daily nutritious meals, the
homebound would risk malnourishment and deteriorating health since many are unable
to prepare their own meals.
PAGE 6, ITEM NO.:
MEETING DATE: 06/13/00
TAB 6 LUTHERAN SOCIAL SERVICES - SHARED HOUSING
AMOUNT REQUESTED $5~554
PRIOR YEAR FUNDING $4,000
STAFF RECOMMENDATION $4:000
Shared Housing is a Iow-cost housing option for individuals interested in sharing their
home or for those seeking a home, at a reduced cost. The Shared Housing process
insures a good match is made between the home owner and the home seeker.
TAB 7 ADULT PROTECTIVE SERVICES
AMOUNT REQUESTED $12,000
PRIOR YEAR FUNDING $12,000
STAFF RECOMMENDATION $12,000
Adult Protective Services attempts to prevent institutionalization and improve the quality
and independence of life for disabled and disadvantaged senior citizens by offering
various programs including mentaP health case management, senior employment, and
adult day health care.
MISCELLANEOUS ~
TAB 8 ACCESS CENTER OF SAN DIEGO INC. ~OID NOT~PPL~ !~.~.~
AMOUNT REQUESTED $5,000
PRIOR YEAR FUNDING NA
STAFF RECOMMENDATION $5,000
This program will assist landlords with understanding disability law as it relates to
housing. By evaluating a random series of landlords, this program will point towards any
discrimination practices and help to eliminate specific problems which may be indicative
of current trends.
TAB 9 LUTHERAN SOCIAL SERVICES - PROJECT HAND
AMOUNT REQUESTED $12,000
PRIOR YEAR FUNDING $12~000
STAFF RECOMMENDATION $12,000
Project Hand is an emergency and career assistance center that provides clients with
shelter, food, clothing, transportation, medication, job search assistance, and utility
assistance.
TAR 10 CHULA VISTA FAMILY VIOLENCE PREVENTION AND INTERVENTION COALITION
AMOUNT REQUESTED J $35~360~
PRIOR YEAR FUNDING I $34,840
STAFF RECOMMENDATION $35~360
This program provides education and outreach services to children, youth and families to
aid in the prevention of violence. This collaborative proposal is comprised of South Bay
Community Services, Chula Vista Police Department, the Center for Community Solutions,
YWCA Domestic Violence Services, and YMCA Family Stress Counseling Services.
PAGE 7, ITEM NO.:
MEETING DATE: 06/13/00
TAB 11 THURSDAYS MEAL
AMOUNT REQUESTED $10~000
PRIOR YEAR FUNDING $8,800
~ STAFF RECOMMENDATION $8,000
Thursday's Meal provides free hot meals to the homeless and very Iow income residents of
Chula Vista.
TAB 12 CHU~A VISTA POLICE DEPARTMENT - CRIME FREE MULTI-HOUSING PROGRAM
$9~676
ON S0~00
The Crime Free Multi-Housing program was developed by the Chula Vista Police
Department to reduce crime in multi-family rental housing and to provide a safe living
environment. The program will encourage the cooperation of apartment o~vners to make
recommended security improvem~ents to the property and to promote resident
involvement in the apadment community.
TAB 13 CHULA VISTA THERAPEUTIC PROGRAM
AMOUNT REQUESTED $41,089
PRIOR YEAR FUNDING $26,174
STAFF RECOMMENDATION $26,174
This program promotes the benefits of a healthy lifestyle, improve physical abilities, build
confidence, and strengthen interpersonal skills for disabled individuals.
TAB ! 4 CHULA VISTA LITERACY TEAM CENTER
AMOUNT REQUESTED $11,000
PRIOR YEAR FUNDING $12,000
STAFF RECOMMENDATION Sl 1,800
This collaborative proposal is comprised of the Chula Vista Public Library, the Chula Vista
Adult School and the Altrusa Club of Chub Vista. This coalition was established with the
j_oal of reducing illiteracy in the community.
TAB 15 OTAY RECREATION CENTER STAFFING
AMOUNT REQUESTED $48,854
PRIOR YEAR FUNDING $47,826
STAFF RECOMMENDATION $0
This item will receive funding through the General Fund.
PAGE 8, ITEM NO.:
MEETING DATE: 06/13/00
TAB 16 SUITS YOU SAN DIEGO - "THE FINAL TOUCH" (NEWRICIU~$7)
! AMOUNT REQUESTED $27,280
PRIOR YEAR FUNDING NA
STAFF RECOMMENDATION $13~640
This program is designed to provide Employment Ketentlon and Professional Image
services to economically disadvantaged men and women who are making the transition
from government subsidy to economic independence. Since this is a new request, staff
recommends half the requested amount in order to determine the organization's ability to
effectively administer the CDBG funds.
COMMUNITY PROJECT REQUI~$TS
The four (4) Community Project requests total $370,253 and include the following type of
activities: [al neighborhood revitalization/interim assistance; and [b] special activities by
community-based development organizations. There is not a CDBG funding cap for this
category.
All of the funding requests are included in the CDBG Notebook under Community Projects and
are summarized as follows:
NEIGHBORHOOD REVITALIZATION/INTERIM ASSISTANCE
TAB 17 LUTHERAN SOCIAL SERVICES - CARING NEIGHBOR
AMOUNT REQUESTED $47,253
PRIOR YEAR FUNDING $24~000
STAFF RECOMMENDATION $34~000
Lutheran Social Services is requesting funds to continue providing health and safety home
repairs to seniors. A majority of the labor is donated by local south bay contractors.
TAB 18 SOUTH RAY COMMUNITY SERVICES - GRAFFITI ERADICATION
AMOUNT REQUESTED $40~000
PRIOR YEAR FUNDING $30,000
STAFF RECOMMENDATION $30,000
South Bay Community Services, in partnership with the Chula Vista Police Department, is
requesting funds to continue their community effort to eradicate graffiti painted on private
businesses and residences. Youth offenders and community volunteers provide the labor.
Funds are requested for the Program Coordinator position.
TAB 19 CITY OF CHULA VISTA COMMUNITY PRESERVATION PROGRAM
AMOUNT REQUESTED $208~000
PRIOR YEAR FUNDING $60~000
STAFF RECOMMENDATION $50,000
The Building Division of the Planning Department is primarily responsible for enforcing
the state and locally adopted building codes.
PAGE 9, ITEM NO.:
MEETING DATE: 06/13/00
COMMUNITY BASED DEVELOPMENT ORGANIZATION
TAB 20 SOUTH BAY COMMUNITY SERVICES - COMMUNITY DEVELOPMENT PROGRAM
AMOUNT REQUESTED $75.000
PRIOR YEAR FUNDING $65,000
STAFF RECOMMENDATION $65.000
This program creates housing/economic development opportunities for Iow income
households.
E4~ONOMIC DEVELOPMENT REQUESTS
The five (5) Economic Development requests total $225,932 and include the following type of
activities: Iai job training; [b] micro-loan program; and [c] business retention and expansion.
There is not a funding cap for this category. ~
~C_ONOMIC DEVELOPMENT PROJECTS
TAB 21 SOUTHWESTERN COLLEGE - SOUTH COUNTY CAREER CENTER
AMOUNT REQUESTED $35t532
_ PRIOR YEAR FUNDING $16,000
STAFF RECOMMENDATION $16_000
The South County Career Center is one of six centers in the San Diego Career Center
Network, developed and coordinated by the San Diego Workforce Partnership, Inc. The
six centers are linked together forming a network of one-stop access points to information
and services related to career planning, training, education, and job search assistance.
TAB 22 SOUTH BAY COMMUNITY SERVICES - TEEN CENTER
AMOUNT REQUESTED $26~00
PRIOR YEAR FUNDING S26~S00
STAFF RECOMMENDATION $26,000
This program provides youth employment training through the KIDZBIZ program. Youth
are taught the essentials of operating a business.
TAB 23 COMMUNITY DEVELOPMENT DEPARTMENT -
BIOTECH ZONE DEVELOPMENT FEE REDUCTION ~N~iS'RICIU~$)'I
AMOUNT REQUESTED $100.000
PRIOR YEAR FUNDING NA
STAFF RECOMMENDATION $100,000
The proposed Development Impact fee Reduction program is designed to assist qualifying
companies within High Tech/Biotech Zone pay the fees collected by the City to fund the
actual construction cost of capital improvements (roads, sewers, etc.) Supporting the
Zone.
PAGE 10, ITEM NO.:
MEETING DATE: 06/1:3/00
TAB 24 COMMUNITY DEVELOPMENT DEPARTMENT -
CHULA VISTA LOCAL EMPLOYER ASSISTANCE PROGRAM {LEAP}
AMOUNT REQUESTED t $13~900
PRIOR YEAR FUNDING I $55~000
STAFF RECOMMENDATION $13~900
This program is, among other things, a "needs assessment'~ designed to gather
information of the City's existing economic base, to identify local "cluster" industries and to
identify specific needs of individual companies as well as Chula Vista's industry clusters.
This program was formally known as the Business Outreach/Retention Specialist
TAB 25 BORDER ENVIRONMENTAL COMMERCE ALLIANCE/'DID/VOI'A/zPL Y lry tt-~)
AMOUNT REQUESTED $50,000
PRIOR YEAR FUNDING NA
STAFF RECOMMENDATION $0
BECA proposes to expand the current BECA facility. Whi~e under construction, temporary
modules will be purchased for relocation of BECA tenants. BECA currently houses 35
tenants. Staff recommends funding this program from alternative funding sources.
CAPITAL IMPROVEMENT PROGRAM REQUESTS
The Capital Improvement program category includes both non-profit and City requests. The
non-profit capital improvement requests total $257,500 and the City capital improvement
requests total $1,555,729 for a total funding request of $1,813,229. The capital improvement
program category does not have a funding cap limit.
[NON-PROFIT CIP REQUESTS
TAB 26 BOYS & GIRLS CLUB OF CHULA VISTA
YOUTH FACILITY ATHLETIC FIELD EXPANSION PROGRAM
AMOUNT REQUESTED
PRIOR YEAR FUNDING
STAFF RECOMMENDATION $62,500
The Boys & Girls Club is requesting funds to construct an Outdoor Speed Soccer Arena,
fencing, asphalt aprons, and bleacher viewing area.
TAR 27 ONSTAGE PLAYHOUSE - DOWNTOWN ARTS CENTER
FAC~ADE REVITALIZATION
NA
ON $2~500
This request is proposing to revitalize the front of the building. More specifically, re-do the
sidewalk at the entryway to the facility, repaint the front of the building, and installation of
an awning with signage.
PAGE 11, ITEM NO.:
MEETING DATE: 06/13/00
TAB 28 CNULA VISTA SALVATION ARMY - SENIOR NUTRITION PROGRAM (D#D NO~'
AMOUNT REQUESTED $6~
PRIOR YEAR FUNDING 5 NA~
STAFF RECOMMENDAYION $6
The Salvation Army is requesting funds to upgrade the nutrition facility located 642 Third
Avenue to offer expanded meal opportunities to residents.
TAB 29 CNULA VISTA AMERICAN LITTLE LEAGUE
AMOUNT REQUESTED $65,000
PRIOR YEAR FUNDING $50~000
STAFF RECOMMENDATION $32~500-
On March 7, 2000 CVALL requested and received $50,000 in CDBG funds to complete
two baseball fields for the April 1, 2000 opening day. This request is above and beyond
the March 7th request. Funds areto be used to complete the two (2) multi-use fields and
multi-use building (concession stand, restrooms, equipment storage and meeting rooms}
CITY CAPITAL IMPROVEMENT PROGRAM
TAB 30 DRAINAGE IMPROVEMENTS - TOBIAS AND GLENHAVEN WAY
AMOUNT REQUESTED $ ! 12,974
PRIOR YEAR FUNDING $ ! P4~000
STAFF RECOMMENDATION $112,974
This project involves the drainage improvements in Tobias Drive, north of Dixon Drive to
Glenhaven Way. This project is located in the Castle Park Revitalization Area.
TAB 31 CORRUGATED METAL PIPE (CPM) STORM DRAIN REPLACEMENT
AMOUNT REQUESTED $315,000
PRIOR YEAR FUNDING NA
STAFF RECOMMENDATION $0
This city-wide program involves the removal or relining of corrugated metal storm drain
pipes and replacement with reinforced concrete pipe. This project is ~ocated in the Castle
Park Revitalization Area. Funds for this project will be budgeted from prior year CDBG
CIP funded projects that ore completed.
TAB 32 PARKWAY POOL RE-SURFACING
AMOUNT REQUESTED $2 ~7~31~
PRIOR YEAR FUNDING ~ NA
STAFF RECOMMENDATION S217,431
The Parkway Renovation project, Phase I provides for the resurfacing of the pool shell and
the replacement of underwater lighting.
PAGE 12, ITEM NO.:
MEETING DATE: 06/13/00
TAB 33 GATEWAY CHULA VISTA PROJECT
AMOUNT REQUESTED $300;000
PRIOR YEAR FUNDING NA
STAFF RECOMMENDATION $300,000
The Gateway Chula Vista project will involve the construction of improvements to the
intersection of Third Avenue and "H" Street. The improvements will include new turning
_ lanes, re-striping, changes to the traffic signals, and other improvements as needed.
TAB 34 SIDEWALK REHABILITATION - PHASE V
AMOUNT REQUESTED $251,145
PRIOR YEAR FUNDING NA
STAFF RECOMMENDATION $251,145
This project involves the removal and replacement of deteriorated curb, gutter, sidewalk
and driveways. This project is located in the Montgomery Area.
TAB 35 ADA CURB CUTS
J AMOUNT REQUESTED $50.000
PRIOR YEAR FUNDING
STAFF RECOMMENDATION $50,000
This project provides for the construction of concrete wheelchair ramps at an estimated
50 locations throughout the City on an annual basis.
Additional capital projects have been included for consideration which are not reflected in the CDBG
Notebook. These projects include [1] street improvements on Dixon Drive between Naples/Oxford in
the amount of $92,000; [2] Emerson Street Improvement between Third and Elm in the amount of
$80,000; and [3] Oxford Street Drainage Improvements, First to Second Avenue in the amount of
$20,000. All total, the additional capital improvement projects equates to $192,000. Staff
recommends budgeting CDBG funds for these projects.
PAGE 13, ITEM NO.:
MEETING DATE: 06/13/00
~PMINISTRATION AND PLANNING
$406,600. The City may allocate up to this amount for Administration and Planning, based on
a 20% cap of the entitlement funds.
ADMINISTRATION REQUESTS
TAB 36 SOUTH RAY FAMILY YMCA HUMAN SERVICES COUNCIL
AMOUNT REQUESTED $28,000
PRIOR YEAR FUNDING $2S,000
STAFF RECOMMENDATION $28,000
The Human Services Council develops coalitions between the communities of human
service providers to effectively utilize personnel and programs and serve as a catalyst to
bring local government, private industry and business organizations together to address
and resolve the communities needs.
TAB 37 CHULA VISTA COORDINATING COUNCIL IDi~/~f~f ~j~/~
, s,ooo
NA
STAFF RECOMMENDATION $20,000
The Chula Vista Coordinating Council was established in 1993 to coordinate integrated
service delivery in the school setting. The vision of CVCC is to establish the elementary
school as the hub of the community where adults and children come to access services.
TAB 38 REGIONAL TASK FORCE ON THE HOMELESS
AMOUNT REQUESTED $1,000
t PRIORYEAR FUNDING $0
ST~AF_I~ RECOMMENDATION
This program provides local agencies information ~nn the habitation throughout
San Diego County.
TAB 39 LIBRARY AND RECREATION DEPARTMENT
INFORMATION AND REFERRAL SPECIALIST
PRIOR YEARFUND/NAMOUNT REQUESTEDG $11,124
$9;912
STAFF RECOMMENDATION $11,124
This position provides information and referral services to community members, prepares
quaderly statistical information on social service agencies and acts as a community
liaison with other agencies.
PAGE 14, ITEM NO.:
MEETING DATE: 06/13/00
TAB 40 FAIR HOUSING COUNCIL OF SAN DIEGO
AMOUNT REQUESTED I $38~000
PRIORYEAR FUNDING I $38,000
STAFF RECOMMENDATION t $38,000
The Fair Housing Council assists the City in providing fair housing opportun t es, responds
to resident's concerns, and provides landlord-tenant counseling.
TAB 41 CHULA VISTA LIBRARY AND RECREATION CHILD CARE COORDINATOR
MOUNT REQUESTED $50~01~
PRIOR YEAR FUNDING
STAFF RECOMMENDATION I $50~000
Thiscity ofP°siti°nChula wilIvista.be responsible for planning and coordinating child care services in the
TAB 42 CiTY STAFF ADMINISTRATION
AMOUNT REQUESTED $258~476
PRIOR YEAR FUNDING $270,257
STAFF RECOMMENDATION S258~476
Provides for staff costs in administering the CDBG program.
HOME PROGRAM BUDGET
The City will receive $846,000 in HOME funds from HUD for FY 2000-01. HOME funds may be
used to provide affordable rental housing and ownership opportunities through new construction,
acquisition, rehabilitation, and tenant-based rental assistance. Over the past five-years the City
has used these funds to support new construction and acquisition activities related to the
development of affordable housing.
The following proposals are included in the CDBG Notebook under HOME Program Budget in
the following sequence:
TAB 43 STAFF ADMINISTRATION
I STAFF RECOMMENDATION I $84~600
Administrative costs for city staff to oversee the CDBG and HOME program. These
administrative costs represent 14% of the CDBG budget and 10% of the HOME budget
respectively. These costs include staff costs for coordination, accounting, monitoring of
subrecipients, environmental review, and HUD reporting requirements.
TAB 44 COMMUNITY HOUSING DEVELOPMENT ORGANIZATION
I STAFF RECOMMENDATION I $126,900
HOME program regulations require a participating jurisdiction to set-aside 15% of the
annual HOME entitlement for a Community Housing Development Organization (CHDO)
affordablef°r the purpoSehousingOf projectdevel°pingin theand/°rcity, supporting the City of Chula V sta n providing
PAGE 15, ITEM NO.:
MEETING DATE: 06/13/00
TAB 45 NEW CONSTRUCTION - AFFORDABLE HOUSING
I STAFF RECOMMENDATION I $420,000
Funds will be used to assist in the production of affordable housing by providing gap
financing for future affordable housing projects.
TAB 46 HUD 203K REHABILITATION PROGRAM
I STAFF RECOMMENDATION I $214,500
Funds will be used to establish a HUD 203K rehabilitation program which will ~ssist
homebuyers purchase and rehabilitate an existing home located within the western
territory of the City.
FISCAL IMPACT
The City will receive $2,033,000 in CDBG entltleme'nt funds for fiscal year 2000-01. In addition,
staff has identified an additional $317,000 in prior year CDBG funds that are eligible for
reallocation for a total CDBG budget of $2,350,000. The fifteen (15) percent cap will limit the
public service allocation to $304,950. In addition, the City will receive $846,000 in HOME
funds for fiscal year 2000-01. The total of 2000-01 CDBG and HOME funds to be used for
eligible programs and projects will be $3,196,000. This amount will be reflected in the "all
funds" budget scheduled for consideration by the Council on June 20.
[ATWOOD]H:\HOME\COMMDEV~MASTERS\COUNCIL AGENDA STATEMENT.doc
EXHIBIT A
City OF
CHUIA VISTA
Consolidated Annual Plan
Fiscal Year 2000-01
This Consolidated Annual Plan delineates the City's plans for use of funds during the fiscal year 2000-01.
The Plan describes: A) the resources available for program implementation; B) activity to be undertaken; C)
monitoring; D) homelessness; E) anti-poverty strategy; F) coordination; G) obstacles to underserved needs;
and H) geographic location for expenditure of CDBG funds. This plan is consistent with the priority housing
needs, priority homeless needs, priority special needs populations, and priority non-housing community
development needs listed in the City of Chula Vista's Draft Consolidated Plan for Fiscal Years 2000-2005.
A. HOUSING AND COMMUNITY DEVELOPMENT RESOURCES
Financing Resources
Financing resources for addressing housing and community development needs are fairly limited for the
City. To ultimately reach the goals of the City, a variety of resources must be used to achieve each
objective. Table I describes the eligible activities ora variety of resources identified in this section. The
limited City resources must be leveraged with additional funds from private and public sources and
programs. Partnerships with banks, nonprofit, and private developers are needed. Achieving these goals
requires community volunteer efforts to raise funds, solicit grants and donate time. The City can facilitate
the use of developers and potential homeowners oftax-e×empt financing (bond issuances), low income tax
credits, and other tax credit programs.
The City anticipates using the following federal programs for implementation of the Consolidated Annual
Plan:
· Community Development Block Grant (CDBG) - the City is an entitlement City and receives an
annual grant from the federal government. These funds can be used for public facilities, services, or
housing for low income (80% and below the median County income) persons. For FY 2000-01 the
City is expected to receive $2,033,000 in CDBG funds. In addition to the entitlement funds, the City
has identified $300,000 in prior CDBG funds to be reallocated for a total CDBG budget of
$2,333,000.
· HOME Program - the City also receives an annual grant from the HUD program through a
jurisdictionally competitive process. The funds can be used for new housing construction, housing
rehabilitation, rental assistance or to assist first time home buyers. For FY 2000-01 the City is
expected to receive $846,000 in HOME funds.
· Section 8 Rental Assistance - the County of San Diego operates the City's program and will receive
HUD funding for the next five years to provide rental assistance for Iow income families (50% of
median County income).
· Stewart B. McKinney Homeless Act - a variety of programs are available to fund homeless
transitional housing programs and emergency shelters.
· HUD 202 Program - funds are for new construction of senior housing.
· Federal tax exempt housing revenue bonds provide low interest bonds for the acquisition and
construction of low income housing projects.
The City also plans to use funds through the following State or local government programs:
· Redevelopment Agency 20% Set-Aside Program - every year, the City's Redevelopment Agency
sets aside approximately twenty percent of the tax increment revenue it generates from its five
redevelopment project areas to be used for the development and rehabilitation of affordable housing.
Mortgage Credit Certificate Program - tax credits for first-time home buyers. To date the City has
assisted approximately 170 first-time home buyers. In 1999, the City joined the Regional MCC
Consortium administered from the County of San Diego.
The City supports the application of other entities ~yithin the City for programs which would assist the City
in reaching the goals of the Plan. These programs include Emergency Shelter Grant, Supportive Housing,
Housing for Persons with AIDS, low income housing tax credits, and mortgage revenue bonds. See Table 2:
Support of Applications by Other Entities.
As other programs from the State and Federal government arise during the five year planning period which
will assist the City in reaching the goals and objectives of the Plan, the City will pursue those resources.
Non-Profit Resources
Non-profit housing developers and service providers are a critical resource to the City. The following
developers and service providers are some of the non profits who have been active in the City and play an
important role in the Plan.
· Local Initiative Support Corporation (LISC) - Residential, commercial or mixed-use projects serving
low income persons. LISC offers non profit capacity building and pre-development grants and
loans.
California Community Reinvestment Corporation (CCRC) - Provides permanent financing of multi-
family rental and limited equity housing cooperatives.
· South Bay Community Services (SBCS) - Multi-service social service agency and affordable
housing developer working closely with the City on numerous community improvement projects.
For-Profit Resources
· Bank of America - Residential, commercial or mixed-use projects serving low income persons.
Bank of America offers assistance in the form of construction loans and rehabilitation loans.
2
Table 2
U.S. Department of Housing and Urban Development
CPD Consolidated Plan
Support of Applications by Other Entities Report
Funding Source Support Application
by Other Entities?
A. Formula/Entitlement Programs
ESG y
Public Housing Comprehensive Grant y
B. Competitive Programs
HOPE 1 y
HOPE 2 y
HOPE 3 y
ESG y
Supportive Housing y
HOPWA y
Safe Havens y
Rural Homeless Housing y
Section 202 Elderly y
Section 81 ! Handicapped y
Moderate Rehab SRO y
Rental Vouchers y
Rental Certificates y
Public Housing Development y
Public Housing MROP y
Public Housing CIAP y
L1HTC y
CiG of Chula Vista 9 Annual Plan:
Consolidated Plan One- Year Use of Funds
B. ACTIVITIES TO BE UNDERTAKEN
Table 3: Funding Sources illustrates the City's CDBG and HOME allocations and program income available
for the coming fiscal year. Table 4: Listing of Proposed Projects identifies the projects requesting financial
assistance from the CDBG and HOME programs.
C. MONITORING
Careful evaluation of the housing and public service delivery system can be the most effective tool in
detecting gaps and making appropriate modifications. Chula Vista monitors its subgrantees, conducts in-
house reviews of progress reports and expenditures and performs on-site visits to ensure compliance with
federal regulations. Agreements made with subgrantees encourage uniform reporting to achieve consistent
information on beneficiaries. Technical assistance is provided when necessary.
D. HOMELESSNESS
The City o£Chula Vista will continue to support the efforts of South Bay Community Services transitional
and short-term housing projects which assist the homeless and in addition, will fund the following projects to
help the homeless in fiscal year 2000-01:
· Thursday's Meal
· San Diego Regional Task Force on the Homeless
· Lutheran Social Services - Project Hand.
· County of San Diego - Cold Weather Shelter Voucher Program
E. ANTI-POVERTY STRATEGY
As part of the City's Anti-Poverty Strategy, the City will endeavor to integrate social services and housing
activities for households below the poverty line. These efforts include, but are not limited to the following:
South Bay Community Services KIDSBIZ Program: This program teaches "at-risk" youths to use
their entrepreneurial skills in a positive way. Teenagers are taught to develop their own business
plans and to run their own business.
Earned Income Tax Credit Program: SBCS has hired a program coordinator to do outreach and
education to community residents about the Earned Income Tax Credit. This coordinator assists in
qualifying citizens in applying for the tax credit. The goal of this program is to have 200 families
receive the tax credit. Eligible families am working parents with children earning under $23,050 per
year.
· Park Village Apartments: On-site day care and job training services are offered at this very low
income apartment complex.
· Casa Nueva Vida I & I1: Residents are required to secure an income and save money for their first
month's rent plus security deposit. They are referred to outside job training agencies for help in
securing a job. Independent living skills are taught in areas of health, nutrition, immunizations,
parenting, and other pertinent issues. Individual and family counseling is also offered.
F. COORDINATION
The City will coordinate and implement its strategies through the following activities:
Activity: Target available CDBG funding to those areas and population exhibiting the greatest need.
City of Chula Vista 10 Annual Plan:
Consolidated Plan ~ , ~) ~ ' One-Year Use of Funds
Activity: Encourage social service providers to work with developers and CHDOs to provide
"service-enriched housing". Services include health cam referrals, financial counseling, and
case management.
Activity: Assist county, state, federal, educational, and private organizations involved in economic
development and job training in targeting their efforts toward those areas of Chula Vista
exhibiting the greatest need.
G. OBSTACLES TO UNDESERVED NEEDS
the City is continuing in its effort to remove obstacles to undeserved needs throughout the community. The
City has made a commitment to budget CDBG funds at the maximum allowable to offer citizens much
needed programs and services in the area of literacy, job training, youth activities, senior services, violence
prevention, and health care assistance for low income families.
H. GEOGRAPHIC AREAS FOR EXPENDITURE OF CDBG FUNDS
The City plans to use CDBG funds in areas of the City where improvements is most needed. Many of the
projects assisted with CDBG are located in the western portion of the city which is also the oldest areas
where infrastructure improvements and revitalization is needed. The City continues to implement ADA
improvements throughout the community as required by federal mandate.
PROPOSED 201)0-01 HOME BUDGET
The Federal HOME Investment Partnership Program (HOME) allocated funds by formula directly to state
and local governments to promote affordable housing. Participating jurisdictions arc able to provide this
assistance to both for-profit and non-profit housing developers or directly to qualified home buyers or
renters. The assistance may take the form of grants, loans, advances, equity investments, and interest
subsidies.
To date, the City has been allocated $4,800,000 in HOME funds since 1992 when the program was created.
HOME funds may be used to provide affordable rental housing and home ownership opportunities through
new construction, acquisition, rehabilitation, and tenant-based rental assistance. In addition, HOME funds
can be used to fund operational costs for Community Housing Development Organizations (CHDO). A
CHDO is a non-profit, community-based organization that has, or intends to retain, staff with the capacity to
develop affordable housing for the community it serves. Currently, South Bay Community Services is the
only designated CHDO in the City of Chula Vista.
The City is required to provide a 25 percent match for HOME funds used for rental assistance, housing
rehabilitation, and acquisition of standard housing. A 30 percent match is required for new construction.
Some examples of allowable matching contributions would include Redevelopment Agency Low and
Moderate Income Housing Funds, land value (donated or a loan), on and off-site improvements, waiver of
local and state taxes or fees, voluntary labor in connection with site preparation. Ifa project exceeds the
required match, the excess credit can be applied to future projects.
The table on the following page delineates the uses of HOME funds for fiscal year 2000-01.
City of Chuta Vista 11 Annual Plan:
Consolidated Plan ~ ~ ~,) (t9 One- Year Use of Funds
ESTIMATED 2000-01 USE OF HOME FUNDS
CITY OF CHULA VISTA I
5taft Administration $84,600
Community Housing Development $126,900
Organization (CHDO)
Affordable Housing Projects $420,000
HUD 203K Program $214,500
TOTAL $846,000
The following is a brief description of the above HOME activities being recommended for funding:
Staff Administration
Administrative costs for city staff to oversee the HOME program. These administrative costs represent 10%
of the HOME budget. These costs include staffcosts for coordination, accounting, environmental review,
and HUD reporting requirements.
CHDO 15% Set Aside
Per HUD regulations a City is required to set-aside 15% of the annual allocation for Community Housing
Development Organizations (CHDO) to assist the City in development and/or support in providing
affordable housing projects for low and moderate income families. For FY 2000-0 l, the City of Chula Vista
is setting aside $126,900 for CHDO housing projects. As part of the CHDO 15% Set Aside, $42,150 is
proposed for CHDO operation costs is earmarked for South Bay Community Services, the only organization
in Chula Vista to be designated as a CHDO. Currently, staff is recommending that the City fund their
Community Development Program with $29,735 in Redevelopment Set-Aside funds. By utilizing HOME
funds to fund the SBCS Community Development Program, the City will free up CDBG funds that can be
used for other activities to benefit low and moderate income households. The Community Development
Program has been funded by the City for the past seven years, and during that time have become a well
respected affordable housing producer. Last year this CHDO operation was funded from both CDBG and
HOME funds.
CHDO Monitoring
A careful evaluation of the CHDO delivery system is an effective way to determine the organization is
carrying out the goals and objectives in providing affordable housing. The City of Chula Vista will be
~ The City has the option to modify the amounts by category in the future without HUD approval if the
need arises.
City of Chula Vista 12 Annual Plan:
Consolidated Plat,~ --. ~ .~ One- Year Use of Funds
-/
monitoring South Bay Community Services in the same manner that it monitors CDBG subrecipients. An
annual financial examination of the organization will be performed along with requiring South Bay
Community service to submit quarterly progress reports. At year end, staff will tour the South Bay
Community Services facility and related projects that were assisted with HOME funds.
Geographic Location for HOME Funds
The City of Chula Vista has committed HOME funds to various projects throughout the city. These projects
are designed to target Iow and moderate income households at or under 60% of median income. Located at
Industrial and Ada Street is the Trolley Terrace Town home project. This eighteen unit multifamily complex
is located near retail and transportation facilities. The estimated cost of the project is $3.0 million. On April
22, 1999 a grand opening was held by South Bay Community Services. Funds for the project will came
from HOME ($800,000 in prior year funds), Tax Credits ($1.3 million), Bank of America ($500,000), and
Local Initiative Support Corporation - LISC for gap financing.
Barriers to Affordable Housing
The City has been proactive in developing affordable housing opportunities for low and moderate income
households. Current affordable housing developments include Trolley Terrace (18 units) and Cordova (40
units). The land for Cordova was donated by the developer, the City provided $400,000 from the Low and
Moderate Income Housing Fund, LISC provided gap financing, and tax credits were also be utilized.
The City actively encourages developers to set-aside .10% of newly developed units for affordable housing
purposes. The City also strongly supports the County of San Diego's effort as supplying public housing such
as Dorothy Street and L Street. As part of the Housing Element, the City works closely with developers in
negotiating affordable housing agreements which require a 10% unit set-aside for low and moderate income
housing. Five percent for households at or below 80% of median income and 5% for moderate income
households. Projects that meet this criteria are Salt Creek Ranch (131 units), Sunbow II (97 units), and Otay
Ranch (184 units). All these projects are located on the Eastern portion of the city. Low and Moderate
Income Housing Funds have been targeted for these project, however HOME funds could also be used.
Due to the increase price of for-sale housing, the City is developing a down payment assistance program.
Since the down payment and closing costs require a large cash outlay, the transition from rental to for-sale
housing can be a hardship for most Iow and moderate income households. The City will provide subsidy
funds for the down payment in the form ora loan and will also provide a portion of the closing costs in the
form of a grant.
Maintaining Affordable Housing
In 1968, HUD developed the 236 program that provided both mortgage insurance and mortgage interest
reduction to any for-profit or non-profit developer who agreed to build affordable housing units for families.
Chula Vista has four projects which were HUD financed using the 236 program. Currently, two of these
projects are nearing the expiration of the affordability term. Castle Park Garden Apartments consisting of 62
non-elderly units and Rancho Vista Apartments consisting of 24 non-elderly units. The city is attempting to
preserve these units through a partnership with the apartment owner, lending institutions, and non-profit
organizations.
The City also maintains affordable housing through the Community Housing Improvement Program (CHIP).
The purpose of this program is to assist low income households rehabilitate their existing home. Both
single-family and mobile homes are eligible to receive assistance. Currently, Low and Moderate Income
Housing funds are used to fund this program. For fiscal year 2000-01, the City anticipates assisting 25
households with over $100,000 in grants.
Lead-Based Paint
City of Chula vi~m 13 Annual Plan:
Consolidated Plan ~ , ~j ~ One-Year Use of Funds
The City currently assists homeowners alleviate lead-based paint hazards through the Community Housing
Improvement Program (CHIP). When lead-based paint is discovered through the rehabilitation of the
property, funds are used to remove and dispose of the paint chips and to repaint the house. The City utilizes
the Low and Moderate Income Housing Funds for this purpose. No federal or state funds are used in
conjunction with this program.
Housing Authority
In 1995 the City received HUD certification to operate as a Housing Authority. Thc focus of the Chula Vista
Housing Authority is on the development of affordable housing through land acquisition, bond indebtedness,
and rehabilitation of the existing housing stock. The Section 108 rental assistance program will continue to
bc administered by the County of San Diego. Chula Vista fully supports thc County of San Diego in their
application for vouchers.
City Administration
The City can allocate 10% or $84,600 of its HOME funds for administration. These funds will be used for
overall administration and coordination of the HOME Program as well as stafftime devoted to individually
HOME-funded projects and programs. HOME funds used for administration do not require a match.
Table 3
U.S. Department of Housing and Urban Development
CPD ConSolidated Plan
Funding Sources
Entitlement Grant (includes reallocated funds) $3,179,000 2
Unprogrammed Prior Year's Income not previously reported $0
Surplus Funds $0
Return of Grant Funds $0
Total Estimated Program Income $0
Total ]Funding Sources: I $3,179,000
2 CDBG Entitlement of $2,020,000 including reallocated CDBG funds of $300,000; and HOME funds in
the amount of $846,000 for a total entitlement amount of $3,179,000.
City of Chuta Vista 14 Annual Plan:
ConsolMated Plan ~ ) ~ One-Year Use of Funds
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'?5
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA (a) APPROVING THE CONSOLIDATED ANNUAL PLAN FOR
FISCAL YEAR 2000-01 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP (HOME)
PROGRAM BUDGETS AND AUTHORIZING TRANSMITTAL OF THE
CONSOLIDATED ANNUAL PLAN TO THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT (HUD); AND (b)
AUTHORIZING REALLOCATION OF $300,000 FROM PRIOR YEAR
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO
INCORPORATE IN THE FY 2000-01 ENTITLEMENT RECEIVED
FROM HUD
WHEREAS, the City of Chula Vista has prepared a Consolidated Annual Plan ("Plan") for fiscal
year 2000-01 per HUD Rules and Regulations; and
WHEREAS, the City will receive a 2000-01 CDBG entitlement of $2,033,000; and
WHEREAS, additional CDBG funds in the amount of $300,000 have been identified from prior
years which will be incorporated into the 2000-01 entitlement;
WHEREAS, the City will receive a 2000-01 HOME entitlement of $846,000; and
WHEREAS, the City has followed its Citizen Participation Plan and held a public hearing on
housing and community needs on May 2, 2000 at which public testimony was received and considered by the
City Council with respect to the Plan; and
WHEREAS, the City has determined that all of the proposed activities meet the CDBG national
objectives to benefit primarily Iow-income households or aid in the elimination of slums and blight; and
WHEREAS, the City has determined that it is necessary and appropriate to fund special
activities by certain subrecipients to implement neighborhood revitalization and community economic
development projects in order to meet the goals and objectives of the Plan; and
NOW, THEREFORE, BE IT RESOLVED based on the findings above, the City Council of the
City of Chula Vista does hereby 1) approve of the Consolidated Annual Plan for FY 1999-00 including both the
FY 1999-00 Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME)
program budgets; and authorizing transmittal of the Plan to the U.S. Department of Housing and Urban
Development (HUD); and 2) authorize the reallocation of $300,000 from prior year CDBG funds to incorporate in
the 2000-01 entitlement received from HUD.
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista approves the
Consolidated Annual Plan, a copy of which is attached hereto and incorporated herein as Attachment A.
BE IT FURTHER RESOLVED, that the Community Development Director is authorized to
transmit the Consolidated Annual Plan for FY 2000-01to the U.S. Department of Housing and Urban
Development (HUD).
Presented by Approved as to form by
Director of Community Development
COUNCIL AGENDA STATEMENT
Item No.: ~
Meeting Date: 6/13/00
ITEM TITLE: Design Review Committee/Process
SUBMITTED BY: Director of Plarmi/ng and Building/~/~
REVIEWED BY: City Manager~X} (4/Sths Vote: Yes__ No X )
On January 20, 2000, the City Council conducted a workshop on the Design Review
Committee/Process. At the conclusion of the workshop Council directed staff to return with
the following:
1. A proposal for a design review process without an appointed Design Review
Committee; and '
2. A proposal to revamp and improve the existing Design Review Committee process.
The City Council also requested that staff return with additional specific information about the
existing design review process.
RECOMMENDATION: That the City Council accept the report and provide direction to
staff regarding the preferred method of Design Review and the proposal to change the name of
the Design Review Committee to Design Review Commission.
BOARDS/COMMISSION RECOMMENDATION: The current discussion of the design
review process was initiated when a request was made by the Design Review Committee to
change from a committee to a commission (see attachment A). The Design Review Committee
continues to request the name change.
DISCUSSION:
As previously noted, this item was initiated by the Design Review Committee's desire to have
their name changed to Design Review Commission. The City Council at that time expressed
support for the name change, but also directed staff to set the matter of the overall Design
Review Committee/Process for a workshop discussion.
The workshop was held on January 20, 2000. At that time staff provided a history of the
Design Review process in the City of Chula Vista, explained concerns that had been earlier
stated by the Building Industry Association (BIA), and discussed changes which had been made
to improve the process over the past twelve months.
Page 2, Item No.:
Meeting Date: 6/13/00
Representatives from the development community and the Chamber of Commerce expressed
their concerns about the existing process at the workshop. Their main concern was time delays
due to the lack of a quorum and due to continuances.
Based upon the issues raised by the various speakers, as well as their own concerns, the City
Council directed staff to address several questions, including membership criteria for the
Design Review Committee and "tightening up"/clarification of the design standards. Based
upon the various speakers' comments, the City Council also had concerns with project delays.
At the conclusion of the workshop staff was directed to do the following:
1. Develop an alternative for a Design Review process without an appointed Design
Review Committee;
2. Develop an alternative which would retain and improve the existing Design Review
Committee process; and
3. Provide additional specific information about the existing design review process.
The specific information requested by City Council pertains to the number of times in the past
year that a meeting had to be cancelled due to the lack of quorum, the total number of times
projects were continued, and reasons for those continuances.
Staff conducted an analysis (see attachment B) of the projects which were reviewed by the
Design Review Committee in both the 1998 and 1999 calendar years. Overall fifty-six projects
were reviewed, and all were approved. The following table shows the number of projects
reviewed/continued over the two-year period.
No. of Projects No. Approved No. Continued % Continued
1998 27 27 11 40
1999 29 29 7 22
It should be noted that of the 18 cases continued over the two-year period, 8 or 44 percent of
the projects were actually conditionally approved at the first hearing with only a specific item
or two (i.e. signage or landscape elements) requiring further review by the DRC.
In 1998, of the 11 projects continued, 4 or 36 percent received conditional approval at the first
hearing. This improved in 1999, with only 7 projects being continued, and 4 or 57 percent
receiving conditional approval at the first hearing.
Conditional approval allows projects to proceed with Building Permit plan check, which either
eliminates or greatly reduces any actual delays in the total development process. In the two
year period of the 56 projects, the 11 which required substantial enough changes that they were
not outright approved or conditionally approved at the first meeting, received final DRC
approval an average of 3 weeks later.
Page 3, Item No.:
Meeting Date: 6/13/00
The Design Review Committee failed to have a quorum on two occasions (3.5% of the time)
over the past two years. This occurred once in 1998 and once in 1999.
ALTERNATIVES
Eliminate Design Review Committee Process
If the City Council were to eliminate the Design Review Committee and have design review
become strictly an administrative function, there are two basic options:
1. Planning staff could perform the design review function as they currently do for
projects which do not meet the threshold for Design Review Committee analyses.
The benefit of this approach is that it could result in a minor reduction in processing
time (i.e. approximately one week)
The negative aspect of this approach in that there are no licensed architects on staff so
the emphasis of analyses would be based primarily upon site plan review, not
architectural review. Also this approach would eliminate the diversity of opinion,
which is now received from a committee that includes three architects, an urban
designer, and a contractor.
2. The city could hire a licensed staff architect who would be qualified to do both the site
plan and architectural review.
The benefit of this approach is the minor reduction in processing time, and as opposed
to option 1 above, professional architectural review would occur. The negative
aspects of this approach similar to option 1 above would be the lack of diversity of
opinion.
The cost of the administrative review by a licensed staff architect would be
approximately $90,000 per year (salary and benefits). This cost would likely be paid
for through developer deposit accounts.
Retain Design Review Committee Process
If the City Council determines that the Design Review Committee process should be continued,
staff would recommend several changes (beyond those already made the past calendar year, see
Attachment C) to address the concerns expressed at the workshop.
Since the City Council workshop, staff has worked closely with the Building Industry
Association in an effort to address their concerns. Staff has also met with Rod Davis,
Executive Director of the Chula Vista Chamber of Commerce and Patricia Aguilar,
Page 4, Item No.:
Meeting Date: 6/13/00
Chairperson of the Design Review Committee. The following course of action is the product
of the discussions with the BIA, the Chamber of Commerce and the Design Review Committee
Chair:
1. Within 60 days, staff will process an amendment to the Municipal Code regarding Design
Review Committee membership, scope of responsibilities, and procedures, addressing the
following:
a. Clarification of the purpose, role and responsibilities of the Design Review
Committee.
b. The existing Code states that persons qualified for membership shall include
Architects, Landscape Architects, Land Planners, apartment builders, and "citizens
who have demonstrated genuine interest in the community and a sensitivity to good
design". Staff would recommend that the Code be amended to require the above
make-up rather than state that these individuals are "among those qualified for
membership". In addition, the category of "apartment builder" should be replaced
with "developer".
c. The Code should clearly state that the scope of responsibility of the Design Review
Committee is limited to review of site plans, landscaping, and exterior design of
buildings. In addition, the Code should state that in reviewing a residential project,
the DRC should consider the cost/benefits of any recommended improvement as
reported by the applicant. This is particularly important for aftbrdable housing
proposals.
d. In order to expedite the decision-making process, appeals of decisions of the Design
Review Conunittee shall be made directly to the City Council, rather than to the
Planning Commission, and then to the City Council.
e. If a project is scheduled for a meeting of the Design Review Committee for final
approval, and a quorum is not available for the scheduled meeting, the applicant may
choose to have the matter considered by the DRC at its next meeting, may request a
special DRC meeting to consider the matter, or may request that the matter be referred
directly to the City Council (at no cost) at its next available meeting (subject to public
noticing requirements) for action.
f. Any action by the DRC to continue a project shall only be done with the concurrence
of the applicant. If the project is denied an explanation of the reasons for denial shall
be provided.
2. Within 60 days, staff will meet with the Design Review Committee, as well as with a
"focus group" including representatives from the Chamber of Commerce and Building
Industry Association, to review the City Municipal Code, Citywide Design Review
Page 5, Item No.:
Meeting Date: 6/13/00
Guidelines, and design guidelines for individual master planned communities, and
identify inconsistencies and ambiguities within and among these various guidelines and
regulations. In addition the focus group and the Design Review Committee will discuss
the appropriate thresholds for staff vs. Design Review Committee review of projects.
Within 120 days, staff will return to The City Council with a report summarizing the
results of that review, and setting forth a work program to eliminate major
inconsistencies and ambiguities during the subsequent six month period. As part of this
review, staff will specifically address provisions in the Design Review Guidelines dealing
with "small lot single-family detached housing," and recommend means by which
consistency between these guidelines and those of individual master planned communities
can be obtained.
3. Within 60 days, staff will work with the DRC to establish the following procedures:
a. If a project presented to the Design Review Committee has minor issues still to be
resolved (that cannot be deferred to ~staff), a sub-committee of the DRC members will
be utilized to speed up the process by being readily available once the applicant has
made the requested changes.
b. When projects receive strong support from a majority of the Design Review
committee members through the preliminary review process, this support will be
reiterated by staff both in the written report and verbally when the item is presented
for formal review. This information will be communicated clearly to those members
of the Committee who were not in attendance at the preliminary review.
c. If an item is continued with the applicant's concurrence to address one or more
specific design issues, no conditions will be added except as necessary to address the
issues for which the item was continued. Continued items will receive priority status
on the Design Review Calendar.
4. Staff will work with committee members (if necessary) to make adjustments to future
meeting dates to insure maximum attendance. Staff will also note any multiple absences,
The Municipal Code (section 19.14.586) states "If a member is absent without cause for
three consecutive meetings, the office becomes automatically vacant".
5. Within one year of adoption of this report, staff will provide to the City Council a report
reviewing the status of changes proposed herein, and evaluating the overall effectiveness
and efficiency of the design review process at that time.
Page 6, Item No.:
Meeting Date: 6/13/00
FISCAL IMPACT:
If the City Council determines to continue the existing process with the recommended
improvements, there would be no additional long-term costs. Implementation of the
recommended improvements (i.e. amending the Zoning Code and Design Guidelines to provide
clarity and reconcile inconsistencies) would have short-term costs, which could be estimated
for inclusion in the 2000-2001 FY Budget. If the Council chooses to hire a staff licensed
Architect to conduct Design Review, the cost would be approximately $90,000 per year (salary
and benefits); these costs would likely be offset by development processing fees.
~Attachments
1. Letter from Patricia Aguilar, Design Review Committee Chair
2. Analysis of 1998 and 1999 Design Review Committee Actions
3. Development Review Major Process Improvements
4. Design Review Approval Authority
H:\HOME\PLANNINGLIim\DRC Agenda Statement.doc
DRAFT EXCERPT~
OR.6JL COMMUNICATIONS
David Fredrickscn, 3042 Via Papeete, San Diego, congratulated organizc~ and participants of the
Olay Valley Regional Park Clean-Up Project and s~ed the City to install gates with a master lock
system to allow emergency access in order to prevent the dumping of trash in a eucalyptus forest near
1-805. Mayor Horton responded that the request would be referred to the Otay Valley Regional Park
Ron Boshun, 3944 West Point Loma Boulevard, San Diego, asked the Council to investigate the
alleged mistreatment of the USO by the San Diego Port District Mayor Horton responded that the
matter would be forwarded to Port Commissioner Malcolm.
PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES
8. PUBLIC/41qARING ON PCA-00-01 TO CONSIDER AN:ORDINANCE AMENDING
SECTION 19.14.581 OF THE MUNICIPAL CODE AND DIRECTING THE CITY
CLERK TO CONFORM .AlJ. OTI~R APPLICABLE SECTIONS OF THE
MUNICIPAL CODE TO REFLECT A CHANGE IN THE NAME OF THE DESIGN
REVIEW COMMITTEE TO THE DESIGN REVIEW COMMISSION
ORDINANCE AMENDING SECTION 19.14.581 OF THE MUNICH>AL CODE AND
DIRECTING ~ CITY CLERK TO CONFORM ALL OTHER APPLICABLE
SECTIONS OF THE MUNICIPAL CODE TO REFLECT A CHANGE IN THE NAME OF
THE DESIGN REVIEW COMMITTEE TO TI-IE DESIGN REVIEW COMMISSION
(Fr S ' READING)
The Design Review Committee (DRC) has submkted a request to have its narne~ changed to
the Design Review Commission. The proposed name change is intended to better convey the
DRC's level ofresponm'bitily to project applicants.
Notice of the hearing was g/yen in accordance with legal requirements, and the hearing was held on
the date and at the time specified in the notice.
Director of Plarming and Building Leiter stated that the proposal had bean reviewed and unanimously
approved by the planning Commission.
/Vaayor Horton opened the public hearing and asked ffanyone from the anclle~_~ wished to speak.
Patrieia Agmilar, Chair of the Design Review Committee, explained the request to the Council.
There being no one else wishing to speak, Mayor Horton closed the hearing. Mayor Horton
suggested that the mailer be referred back to ~afffor a report and then scheduled for discussion at
a workshop. Councilmember Moot suggested that the Council approve the name challge at this time
and then schedule further discussion at a regular meeting rather schedule a special workshop.
ACTION: Mayor Horton moved to continue tbe item to a workshop to be held on October 26,
1999. Councilmember Padilla seconded the motion, and it carried 4-1, with
Counciknember Moot opposing. -':
Page 4 - Council Minutes ~}~ ~l 10/19/99
/
~ ATTACHMENT 1
CITY OF
CHUIA VISTA
PLANNING AND BUILDING DEPARTMENT
Date: September 14, I999
To: Mayor Horton and Members of the Chula Vista City .Council
From: Patticia Aguilar, ChaJ. rman/~-'~--
Design Review Committee 0~RC)
The par'pose of L~s memorandum is to request your consideration of renm'amg the Design Review
Comufittee to Design Review Commission.
As you are aware, some of the Council's appointed advisoE¢ bodies are called "commission," while
others are called "committee". Our undemtanding is that dais is a historical artifact and no
difference in function or responsibility level is imphed by the two different fides. Although we have
no objection to the name "committee," we have noticed that project applicants and architects that
come before DRC for approval of their project designs often do not fully appreciate the
responsibilities of the committee, even though these responsibilities are explained to them in
advance by sxmff. Reasons for this are probably varied, but we believe that th/s simple name change
will ~ve project applicants a clearer picture of the importance that the City of Chula Vista places
on the physical appearance of our community.
We appreciate your consideration of this request and look forward to answering any question you
ma)' have on this matter.
276 FOURTH AVENUE CHULA ~-ISTA CALIFORNIA 9t910
ATTACFIMENT 2
ATTACHMENT 3
DEVELOPM]ENT REVIEW MAJOR PROCESS 13{PROVE~NTS
In the past twelve months, the following improvements were made:
1. Pre-application Conference
When an applicant tums in a brief (half-page) project description and a set of very basic
plans by Tuesday, he will be scheduled for a "Pre-Application Conference" on that same
Friday. The pre-app is _ar,reded by representatives fi.om all of the development services
departments/functions. The applicant is provided input on the feasibility of the project,
likely conditions which ma3, be required and other concerns including Design Review.
2. Submittal Requirements
Application forms have all been revised for clarity and to eliminate the need for
redundant information.
3. PrelirninaW Design Review
We are strongly encouraging applicants to receive a "preliminary" review by the Desig-a
Review Committee before they bring the item for formal action. This enables the
applicant to receive an indication as to whether or not they are on the "right-track"
before they expend additional time and money to finalize their plans.
4. Standards of Review
A new report format has been used for the last few months which clearly lists the
applicable standard or regulation and explains how the project either complies or does
not comply.
We believe that this prohdes clear guidance to the Design Review Committee on what
their determination should be based on. If the developer relies on the applicable
standards and regulations (which are available at the public counter and thru the pre-
application conference) when they desi~ma their project, there is a greater chance of
receiving approval.
5. Staff Continuity
Previously one staff planner would handle the Planning Commission aspects of a
development proposal and another would write the staffreport which went to the Design
Review Committee. We are now utili:dng a process which has the same individual
responsible for the project (and available to provide assistance to the developer)
throughout the entire review process.
l~/:~t OME~PLANNIN GUim~BIA Com~:m~.doc
i/
ATTACHNIENT 4
Design Review Approval AuthoriD'
Following is a list of project types which are either approved on an Administrative
basis by the Zoning Administrator or by the Design Review Committee:
Zoning .Administrator
Projects approved by the Zoning AdmirfisWator are lypically minor in nature and include
the following:
· Signs (except eicon-ohio message board SJLZng).
· Commercial, industrial or institutional additions which constitutes less than a 50
percem increase in floor area or 20.000 sq. f~.. whichever is less.
· Residential projects of four units or less.
· Commercial, industrial or institutional projects with a total floor area of 20,000
square feet or less when in a planned eommuniw with its own design guidelines.
Design Review Committee:
· Establishment. location_ expmnsion or aJterafion of uses/structures in all R-3 zones.
· Establishment, location, expansion or alteration of uses/structures in all industrial
ZOneS.
· Establishment, location, expansion or alteration of uses/srrucrares in all commercial
Zones.
· Developmem or redevelopment in any Redevelopment Project Area Boundary. In
th/s case DRC is the recommending body to the Redevelopment Agency.
· In the Monrgome~, area. establishment, location, expansion or alteration of muki-
family dwelling un/ts, use permits, commercial projects and industrial projects.
· All appeals a~ted on by the Zoning Adrninislrator.
COUNCIL AGENDA STATEMENT
Item
Meeting Date 6/13/00
ITEM TITLE: Resolution Supporting Creation of, and Participation In, a Task
Force to Review Operations and Finances of the gray Water District
SUBMITTED BY: City Manager~ 4/5 Vote: Yes NoX
REVIEWED BY: City Manager
At the Chula Vista City Council meeting of 6/6/00, Councilmember John Moot
introduced a proposal that the City of Chula Vista conduct -- or cause to be conducted
- a review of the operations and finances of the gray Water District.
The General Manager of the gray Water,District has written to the City of Chula Vista
and stated that "The gray Water District would welcome a third party review of the
District's operations and finances".
RECOMMENDATION: That the Chula Vista City Council:
1) Act to appoint two members of the City Council to serve on a joint committee
with two gray Water District Board Members and a community member chosen
by the four elected officials to oversee the review.
2) Authorize the Chula Vista City Manager and the General Manager of the gray
Water District to recommend one firm to conduct the review in order to
expedite a timely review.
BOARDS/COMMISSIONS RECOMMENDATION: None
DISCUSSION:
Background
As noted in item #12 of the Chula Vista City Council meeting of 6/6/00, the City of
Chula Vista and the Otay Water District entered into an agreement in December of
1995 in which the Otay Water District was designated as the water supplier for retail
water services for those parts of the City which are within Otay's jurisdiction. At this
time, gray provides services to most of eastern Chula Vista, including the fast-growing
areas of gray Ranch, EastLake and Rolling Hills Ranch.
Recent discussions have called into question the cost-effectiveness of Otay's business
operations. As a result, Councilmember John Moot has recommended that a review
into those operations and the finances of the gray Water District be conducted.
The General Manager of the gray Water District has written the City of Chula Vista to
state his support for this recommendation and has met with the City Manager as well,
The General Manager has indicated that all financial records will be available for review
/o,/
page 2, Item No.
Meeting Date: 6/13/00
and all Water District personnel will be available for interviews by the management
firm.
Proposal
Oversight Committee
The Oversight Committee for this review would be made up of two members of the
Chula Vista City Council, two members of the Otay Water District Board of Directors
and a member of the public to be selected by the four elected officials.
Selection of Management Audit Firm
The City Council and the Water District Board of Directors would authorize the City
Manager and Water District General Manager to recommend one firm to the joint
committee to conduct the review, in order to expedite the implementation of this
process.
Presentation of Findings
At the conclusion of the review, a public presentation of the results and findings will
be made to both the City Council and Water District Board of Directors.
FISCAL IMPACT:
The estimated cost for the management review is between $50,000 and ~75,000.
The General Manager of the Otay Water District has indicated that the District will
jointly fund the cost fo~ the review.
Attachments:
· Letter from Otay Water District General Manager
c:\...\2000\agenda statements\Otay Water District Audit
2554 SWEETWATER SPRINGS SOULEVARD, SPRING VALLEY. CALIFORNIA 91978-2096
TELEPHONE: 670-2222, AREA CODE 619
June 7, 2000
Mr. David Rowlands
City Manager
City of Chula Vista
276 Fourth avenue
Chula Vista, CA 91910
Dear Dave:
The Otay Water District would welcome a third party review
of the District's operations and finances. We do, however,
request that the third party reviewer be selected by a
Joint Committee consisting of the following parties:
20tay Water District Board Members
2 Chula Vista Council Merabers
1 Community Member-at-Large
The Community Member would be selected by the four elected
officials. This Committee would oversee the review. At
the conclusion of the review a public presentation of the
results and findings will be followed by a press
conference.
We believe that with this format the District review and
final report will be clearly objective.
Please let me know if you have any concerns or objections
to this format.
Sincerely,
Robert Griego
General Manager
RG/nes
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA SUPPORTING CREATION OF, AND
PARTICIPATION IN, A TASK FORCE TO REVIEW
OPEPJITIONS AND FINANCES OF THE OTAY WATER
DISTRICT
WHEREAS, at the City Council meeting of June 6, 2000,
Councilmember John Moot introduced a proposal that the City of
Chula Vista conduct-or cause to be conducted-a review of the
operations and finances of the Otay Water District; and
WHEREAS, the General Manager of the Otay Water District
has written to the City of Chula Vista to state his support for
this recommendation and would w~lcome a third party review of the
District's operations and finances;and
WHEREAS, it is proposed that an Oversight Committee for
this review be made up of two members of the City Council, two
members of the Otay Water District Board of Directors and a member
of the public to be selected by the four elected officials; and
WHEREAS, in order to expedite the implementation of this
review, the City Council and the Water District Board of Directors
would authorize the City Manager and the Water District General
Manager to recommend one firm to the joint committee to conduct the
review; and
WHEREAS, at the conclusion of this review, a public
presentation of the results and findings will be made to both the
City Council and the Water District Board of Directors.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula Vista does hereby support the creation of, and
participation in, a Task Force to review operations and finances of
the Otay Water District.
BE IT FURTHER RESOLVED that the Chula Vista City Council
does hereby:
(1) Act to appoint two members of the City Council to
serve on a joint committee with two Otay Water
District Board Members and a community member
chosen by the four elected officials to oversee the
review.
(2) Authorize the Chula Vista City Manager and the
General Manager of the Otay Water District to
recommend one firm to conduct the review in order
to expedite a timely review.
Presented by Approved as to form by
David D. Rowlands, Jr. J.//M. Kaheny
City Manager ~y Attorney
[H/HOMEkATTORN EY/RE SO/otay water investigation (June 8, 2000 (3:15pm)]
2