HomeMy WebLinkAbout2008/05/06 Item 2
CITY COUNCIL
AGENDA STATEMENT
~\~ ellY OF
'~CHULA VISTA
5/06/08, Item 2..
SUBMITTED BY:
REVIEWED BY:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE "CENTER STREET SEWER
REPLACEMENT IN THE CITY OF CHULA VISTA, (CIP NO. SW-
236)" PROJECT TO ZONDIROS CORPORATION, IN THE
AMOUNT OF $157,110 AND AUTHORIZING THE
EXPENDITURE OF ALL AVAILABLE CONTINGENCIES AS
NECESSARY TO COMPLETE THE PROJECT
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING AN INTERPROJECT TRANSFER
FROM EXISTING CAPITAL IMPROVEMENT PROJECT SW-234
"SEWER IMPROVEMENTS ON COLORADO BETWEEN J & K"
TO THE "CENTER STREET SEWER REPLACEMENT IN THE
CITY OF CHULA VISTA, (CIP NO. SW-236)" PROJECT IN THE
AMOUNT OF $148,071 TO COMPLETE THE PROJECT
DIRECTOR OF ENGEG AND GENERAL SERVICE~
CITY MANAGER
ASSISTANT CITY ANAGER S'--
4/5THS VOTE: YES IZI NO 0
ITEM TITLE:
SUMMARY
On April 2, 2008, the Director of Engineering and General Services received sealed bids for the
"Center Street Sewer Replacement in the City of Chula Vista (SW-236)" project. This project
provides for the replacement of approximately 600 feet of existing lO-inch vitrified clay pipe
(VCP) with l2-inch PVC pipe within Center Street, adjacent to the City of Chula Vista Police
Department.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 1 categorical exemption pursuant to Section 15301 [Existing Facilities, with
negligible expansion] of the State CEQA Guidelines. Therefore, no further environmental
review is necessary.
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5/06/08, ItemL
Page 2 of 4
RECOMMENDATION
Council adopt the resolutions.
BOARDS/COMMISSION RECOMMENDATION
Not applicable
DISCUSSION
General
This project provides for the removal and replacement of approximately 600 feet of existing 10-
inch vitrified clay pipe (VCP) with 12-inch PVC pipe within Center Street, adjacent to the City
of Chula Vista Police Department. The improvement will address capacity and maintenance
deficiencies associated with the existing lO-inch pipe. The work also includes all labor,
materials, furnishing and installation of four new manholes, equipment, transportation, protection
of existing improvements, and traffic control necessary for the project and other work necessary
to render the new improvements complete and workable.
Also for consideration is the authority of the Director of Public Works to approve change orders
over and above existing policy limits. Under City Council Policy No. 574-01, if a change order
causes the cumulative increase in change orders to exceed the "Maximum Aggregate Increase in
Change Orders" that may be authorized by the Director of Public Works, then City Council
approval is required. The contract amount for the subject project is $157,110. The
corresponding maximum aggregate increase is $13,997.70. However, approval of tonight's
resolution will increase the Director of Public Works authority to approve change orders as
necessary up to the contingency amount of $31,422.00, an increase of $17,424.30 ($31,422.00 -
$13,997.70), and will authorize staff to expend all available contingencies and to increase the
value of the contract, as necessary, caused by unforeseeable conditions. Unforeseen conditions
(i.e. utility conflicts, requirement of extra pipe, unexpected laterals, etc.) may cause increases in
quantities beyond what was anticipated during the preparation of the project's plans and
specifications. A typical "unforeseen condition" would be an underground utility conflict that
could not be anticipated during the design phase of the project. Oftentimes, design revisions are
necessary to address these conflicts. As a result, relocation of utilities and/or realignment of the
new pipe may be required, as well as any corresponding additional materials, necessitating the
issuance of a "Change Order" to the contract. This is a typical situation with most sewer
rehabilitation projects.
Bidding Process
General Services' staff prepared specifications and advertised the project. Staff received and
opened bids for the project on Apri12, 2008.
Bids were received from eleven (11) contractors to perform the work as follows (listed in order
of base bid amount):
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5/06/08, Item 2-
Page 3 of 4
Base Bid Amount
$157,110
$178,375
$181,450
$188,000
$209,735
$218,095
$218,980
$227,050
$241,044
$253,460
$272,218
The low bid submitted by Zondiros Corporation is below the Engineer's estimate of $175,000 by
$17,890, or approximately 10.2%. Staff s bid estimate was based on average prices for similar
type of work completed during the last three years. Staff checked the references provided by the
contractor. All references were verified and their work has been determined to be satisfactory.
Their Contractor's License No. 766708 is clear and current. Staff has reviewed the low bid and
is recommending awarding the contract to Zondiros Corporation of San Marcos, California, in
the amount of$157,110.
Disclosure Statement
Attachment 1 is a copy of the contractor's Disclosure Statement.
Wage Statement
Contractors bidding this project were not required to pay prevailing wages to persons employed
by them for the work under this project.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found that Councilmember
Castaneda has property holdings within 500 feet of the boundaries of the property that is the
subj ect ofthis action.
FISCAL IMPACT
At this time, staff is recommending transferring existing funds from SW-234 to SW-236 as
necessary to complete the project. A breakdown of the project costs is as follows:
FUNDS REQUIRED FOR PROJECT
A. Construction Contract A ward Amount (Zondiros Corporation)
B. Contingencies (approximately 20% of construction costs)
C. City Staff Costs
Planning! EnvironmentaV Public Works/ GIS (2%)
Preliminary Engineering/Studies (8%)
Surveying (5%)
Design/Project Management (25%)
Construction Inspection (8%)
$157,110
31,422
5,630
27,929
17,299
90,380
29,149
TOTAL FUNDS REQUIRED FOR PROJECT
$358,919
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5/06/08, Iteml
Page 4 of 4
FUNDS AVAILABLE FOR PROJECT
Trunk Sewer Fund
Interproject Transfer from SW-234 (Sewer Imps. Colorado St.)
$210,848
148,071
TOTAL FUNDS AVAILABLE FOR PROJECT
$358,919
There is no impact on the General Fund for this sewer improvement project. Upon completion
of the project, the improvements will require only routine City sewer maintenance, which is
funded from the Sewer Service Fund.
ATTACHMENTS
1 - Contractor's Disclosure Statement
Prepared by: Alan Reyes, P.E., Associate Civil Engineer, General Services
M:IGeneral ServiceslGS AdministrationlCouncil AgendalSW236 Center St Impvts \A 1 13 - SW-236 Rev 04-21-
08ml. doc
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ATrACHMENT /
City of Chula Vista Disclosure Statement
Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action
by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista
election must be filed. The following information must be disclosed:
1. List the names of all persons having a financial interest in the property that is the subject of the
application or the contract, e.g., owner) applicant, contractor, subcontractor, material supplier.
10M 2oNbi/2i.J:5
C~G, 1?,~f2.,y'
2. If any person" identified pursuant to (1) above is a corporation or partnership, list the names of all
individuals with a $2000 investment in the business (corporation/partnership) entity.
3. If any person" identified pursuant to (I) above is a non-profit organization or trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this malter.
TOM '~t--J.D;,Cl.'Q 5
Ct>-A (c; RAf)f<--l/
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5.
Has any person" associated with this contract had any financial dealings with an official"" of~
City ofChula Vista as it relates to this contract \vithin the past 12 months? Yes_ No~
If Yes, briefly describe the nature of the financial interest the official.* may have in this contract.
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M:\General Services\Design\SW-236\SW-236 Center Street Sewer Improvements Contract ~ Final Draft.doc
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6. Have you made a contribution of more than $2~thin the past twelve (12) months to a CWTent
member of the Chula Vista City Council? No _ Yes _ !fyes, which Council member?
7. Have you provided more than $340 (or an item of equivalent value) to an official" of the City
ofChula Vista in the past twelve (12) months? (~clUdes being a source of income, money to
retire a legal debt, gift, loan, etc.) Yes _ No_
!fYes, which official" and what was the nature of item provided?
Date:
4-( \ \o?)
,
Person is defined as: any individual, firm, co-partnership, joint venture, association, social club,
fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city,
municipality, district, or other political subdivision, -or any other group or combination acting as
a unit.
**
Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member of a board, commission, or committee of the City, employee, or staff members.
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RESOLUTION NO. 2008-_
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
ACCEPTING BIDS AND A WARDING A CONTRACT FOR THE "CENTER
STREET SEWER REPLACEMENT IN THE CITY OF CHULA VISTA, (CIP NO.
SW-236)" PROJECT TO ZONDIROS CORPORATION IN THE AMOUNT OF
$157,110 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE
CONTINGENCIES AS NECESSARY TO COMPLETE THE PROJECT
WHEREAS, the project will replace approximately 600 lineal feet of 10" vitrified clay
sewer pipe with 12" PVC sewer pipe in Center Street in the City of Chula Vista; and
WHEREAS, the project will include all labor, materials, equipment, transportation,
protection of existing improvements and traffic control necessary for the project and other work
necessary to render the new improvements complete and workable; and
WHEREAS, City staff has prepared plans and specifications for the "Center Street Sewer
Replacement in the City ofChula Vista, (CIP No. SW-236)" project; and
WHEREAS, On April 2, 2008, the Director of General Services received eleven (11)
sealed bids for the "Center Street Sewer Replacement in the City of Chula Vista, (CIP No. SW-
236)" project; and
WHEREAS, tonight's action will award the contract to the lowest qualified bidder,
Zondiros Corporation, according to their submitted base bid totaling $157,110; and;
WHEREAS, staff has verified the references provided by the contractor; and
WHEREAS, staff has reviewed the bid and is recommending awarding the contract to
Zondiros Corporation of San Marcos, California; and
WHEREAS, approval of tonight's resolution will increase the Director of Public Works
Operations' authority to approve change orders as necessary and authorizing the expenditure of
all available funds in the project; and
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project
for compliance with the California Environmental Quality Act and has determined that the
project qualifies for a Class 1 categorical exemption pursuant to Section 15301 of the State
CEQA Guidelines; and
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award a contract in the amount of $157, 110.00 for the "Center
Street Sewer Replacement in the City of Chula Vista, (CIP No. SW-236)" to Zondiros
Corporation of San Marcos, California and increase the Director of Public Works Operation's
authority to approve changes orders as necessary to construct the "Center Street Sewer
Replacement in the City of Chula Vista, (CIP No. SW -236).
Presented by
Approved as to form by
Jack Griffin
Director of General Services
~i~~~~.
Ann Moore
City Attorney
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RESOLUTION NO. 2008-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING AN INTERPROJECT
TRANSFER FROM EXISTING CAPITAL IMPROVEMENT
PROJECT SW-234 "SEWER IMPROVEMENTS ON COLORADO
BETWEEN J & K" TO THE "CENTER STREET SEWER
REPLACEMENT IN THE CITY OF CHULA VISTA, (CIP NO.
SW-236)" PROJECT IN THE AMOUNT OF $148,071 TO
COMPLETE THE PROJECT
WHEREAS, City staff has prepared plans and specifications for the "Center Street Sewer
Replacement in the City ofChula Vista, (CIP No. SW-236)" project; and
WHEREAS, unforeseen circumstances may cause an increase in quantities beyond what
is anticipated during preparation of the project specification and all underground projects have a
level of risk due to the unknown challenges that could be encountered under the surface; and
WHEREAS, staffrecommends an interproject transfer from existing capital improvement
project SW-234 "Colorado Between J & K" to the "Center Street Sewer Replacement in the City
of Chula Vista, (CIP No. SW-236)" project in the amount of $148,071 to complete the project;
and
WHEREAS, the SW-234 "Colorado Between J & K" has sufficient funds to transfer
$148,071 to the "Center Street Sewer Replacement in the City of Chula Vista, (CIP No. SW-
236)" project; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista authorize an interproject transfer from existing Capital Improvement Project SW-234
"Sewer Improvements on Colorado between J & K" to the "Center Street Sewer Replacement in
the City of Chula Vista, (CIPNo. SW-236)" Project in the amount of $148,071 to complete the
Project.
Presented by
Approved as to form by
Jack Griffin
Director of Engineering and General Services
~~\\\y~\
Ann Moore
City Attorney
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