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Home My WebLink About2008/04/22 Item 7 CITY COUNCIL AGENDA STATEMENT 4/22/08, Item t SUBMITTED BY: REVIEWED BY: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "EAST H STREET SEWER MANHOLE REHABILITATION, IN THE CITY OF CHULA VISTA, (SW- 250A)" PROJECT TO ZONDIROS CORPORATION, IN THE AMOUNT OF $70,300 DIRECTOR OF ENGINEERING AND GENERAL SERVICES '\...~ CITY MANAGER <:::J ASSIST ANT CITY MANAGER c7-} 4/5THS VOTE: YES 0 NO [gJ ITEM TITLE: SUMMARY At 2:00 p.m. on Thursday, April 3, 2008, the Director of Engineering and General Services received sealed bids for the "East H Street Sewer Manhole Rehabilitation, in the City of Chula Vista (SW-250A)" project. This project provides for the removal of 19 existing manhole frames and covers and replacement with new manhole frames with locking covers along East "H" Street between Kernel Place and Regulo Place. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical exemption pursuant to Section 15301 [Existing Facilities] of the State CEQA Guidelines. Therefore, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION General This project provides for the removal of 19 existing manhole frames and covers and replacement with new manhole frames with locking covers along East "H" Street, between Kernel Place and Regulo Place. Removal and replacement of existing, damaged concrete backfill surrounding each manhole frame is also required. This failure of the pavement adjacent to the manholes has 7-1 4/22/08, ItemL Page 2 of 3 led to poor drivability. The subject improvements would remedy this problem on this high- volume roadway. The proposed work includes all labor, materials, equipment, transportation, protection of existing improvements and traffic control necessary for the project and other work necessary to render the new improvements complete and workable. Bidding Process Engineering and General Services' staff prepared specifications and advertised the project. Staff received and opened bids for the project on April 3, 2008. Six contractors purchased bid packages. Several contractors indicated they did not submit bids based on the small value of the project. One bid was received as follows: Contractor Zondiros Corporation - San Marcos, CA Base Bid Amount $ 70,300.00 The bid submitted by Zondiros Corporation is above the Engineer's estimate of $67,000.00 by $3,300.00, or approximately 4.9%. Staffs bid estimate was based on average prices for similar type of work completed during the last three years. Staff checked references provided by the contractor. All references were verified and their work has been determined to be satisfactory. Their Contractor's License No. 766708 is clear and current. Staff has reviewed the bid and is recommending awarding the contract to Zondiros Corporation in the amount of$70,300.00. I>isclosure Statement Attachment "1" is a copy of the Contractor's I>isclosure Statement. Wage Statement Contractors bidding this project were not required to pay prevailing wages to persons employed by them for the work under this project. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries ofthe property that is the subject of this action. FISCAL IMPACT FUNDS REQUIRED FOR PROJECT A. Construction Contract Award Amount (Zondiros Corporation) B. Contingencies (approximately 10% of construction costs) C. City Staff Costs (Environmental, I>esign, Inspection, Survey, Traffic) I>. City Oversight (i.e.: Soil testing, Admin Costs, Real Property Services, Public Works, etc.) TOTAL FUNDS REQUIRED FOR PROJECT $70,300.00 $7,030.00 $19,567.63 $7,030.00 $96,897.00 7-2 4/22/08, Item~ Page 3 of 3 FUNDS AVAILABLE FOR PROJECT Sewer Facility Replacement Fee (Portion ofPro'ect SW250 - Total roject a pro nation of$I,507,473) TOTAL FUNDS AVAILABLE FOR PROJECT $ 96,897.00 $ 96,897.00 There is no impact on the General Fund for these sewer improvements project. Upon completion of the project, the improvements will require only routine City maintenance, which is funded from the Sewer Service Fund. The unused portion of the Sewer Facility Replacement Fund shall be utilized in subsequent phases of the City's Sewer Rehabilitation Program. ATTACHMENTS 1 - Contractor's Disclosure Statement Prepared by: Alan Reyes. P.E., Assaciate Civil Engineer, General Services M:IGeneral ServiceslGS AdministrationlCouncil AgendalSW250A 1A113 - SW-250A Rev 04-04-08.doc 7-3 ATTACHMENT I CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: I. List the names of all persons having a [mancial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. /6M ?,/"-.JOf)2..0.$ eMf c;, ~( 2. If any person" identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. 3. lfany person" identified pursuant to (1) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. 4, Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. c:..- If) M 2or-JJ); /2fl<) C~<<:. \:)~ 5, Has any person" associated with this contract had any financial dealings with an official". of ~ City of Chula Vista as it relates to this contract within the past 12 months? Yes_ No~ 14 M:\General Services\De5ign\SW~250A\SW~250A East H Street Sewer Rehab Contract - Final Draft.doc 7-4 If Yes, briefly describe the nature of the fmancial interest the official"'''' may have in this contract. 6. Have you made a contribution of more than $2So...within the past twelve (12) months to a current member of the Chula Vista City Council? No LYes _ If yes, which Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an official" of the City ofChula Vista in the past twelve (12) months? ~cludes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No":"-' If Yes, which official" and what was the nature of item provided? Date: 412>\V8 Print or type name of Contract r/ Applicant * Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. ** Official includes, but is not limited to: Mayor, Council member, Planning Conunissioner, Member of a board, commission, or committee of the City, employee, or staff members. 15 M:\General Services\Design\SW-250A\SW-250A East H Street Sewer Rehab Contract - Final Draft.doc 7-5 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "EAST H STREET SEWER MANHOLE REHABILITATION IN THE CITY OF CHULA VISTA (CIP #SW-250A)" PROJECT TO ZONDIROS CORPORATION IN THE AMOUNT OF $70,300.00 WHEREAS, the project will replace existing manhole frames and covers at various locations on East H Street in the City of Chula Vista with new frames with locking covers and rehabilitate existing pavement adjacent to these manholes; and WHEREAS, the project will include all labor, materials, equipment, transportation, protection of existing improvements and traffic control necessary for the project and other work necessary to render the new improvements complete and workable; and WHEREAS, City staff has prepared specifications for the "East H Street Sewer Manhole Rehabilitation in the City ofChula Vista, California" project and advertised the project; and WHEREAS, on April 3, 2008, the Director of Engineering and General Services received one sealed bid as follows: Contractor Zondiros Corporation - San Marcos, CA Base Bid Amount $70,300.00 WHEREAS, the bid from Zondiros Corporation of $70,300 is $3,300 (4.9%) above the Engineer's estimate of $67,000; and WHEREAS, staff has verified the references provided by the contractor; and WHEREAS, staff has reviewed the bid and is recommending awarding the contract to Zondiros Corporation of San Marcos, California. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award contract for the "East H Street Sewer Manhole Rehabilitation in the City of Chula Vista (CIP #SW-250A)" project to Zondiros Corporation in the amount of$70,300.00. Presented by: Approved as to form by: Jack Griffin Director of Engineering and General Services . fi'~iC.J\.~ (~\\ Ann Moore . City Attorney H:\ENGINEER\RESOS\Resos2001M4-22.08\SW250A Reso 04.Q4-08.doc 7-6