HomeMy WebLinkAbout2008/04/15 Item 6
CITY COUNCIL
AGENDA STATEMENT
~('f:. CITY OF
"'& (HULA VISTA
APRIL 15, 2008, 1tem~
SUBMITTED BY:
REPORT TO THE CITY COUNCIL OF THE CITY OF
CHULA VISTA RECOMMENDING CHARGING FULL
COST RECOVERY FEES FOR ANY NON-CITY
SPONSORED EVENTS REQUIRING POLICE SERVICES
OR OTHER CITY STAFF AS PART OF THE SPECIAL
EVENT PERMIT P
DIRECTOR OF COMMUN ICATIONS At
CHIEF OF POLICE ~ )(/7 .
CITY MANAGER )YfJU'-0
4/5THS VOTE: YES D NO [!J
ITEM TITLE:
REVIEWED BY:
SUMMARY
A request has been made to replace the City's policy of charging full cost recovery for
police services with a reduced rate for those services at two upcoming non city-sponsored
events. Full cost recovery includes all expenses associated with hiring officers for an
event (hourly rate, gas, uniform, vehicle and other city overhead). Due to severe budget
constraints, staff does not recommend approving a reduced rate for either event.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for
compliance with the California Environmental Quality Act (CEQA) and has determined
that the activity is not a "Project" as defined under Section 15378 of the State CEQA
Guidelines because it does not involve a physical change to the environment; therefore,
pursuant to Section 15060 (c) (3) of the State Guidelines, the activity is not subject to
CEQA. Thus, no environmental review is necessary.
COMMENDATION
Council accepts the report.
BOARDS/COMMISSION RECOMMENDATION
Not applicable
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APRIL 15, 2008, Item~
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DISCUSSION
In October 2007, the City Council approved overtime budget reductions for the Police
Department related to community events. The Council ultimately approved enough overtime
funds to staff the Starlight Parade in December. But a consequence of adopting the overtime
cuts is that there are no longer any discretionary funds for the City Manager to waive fees
associated with special events.
Staff from all departments have been instructed to charge full cost recovery for any staff
time required for any special events. Full cost recovery rates were developed to capture all
costs associated with staff time including salary, benefits, supervision, administration (both
at the department level and at the City-wide level), capital costs, etc. The Office of Budget
and Analysis developed these rates based upon an extensive study of the true costs of
providing staff for various activities. FCR fees are routinely charged for development
related activities.
The Third Avenue Village Association (TA V A) is requesting a reduced rate for police
services at two upcoming events: the Cinco de Mayo Celebration on May 4 and Lemon
Festival on August 10. In prior years, the City Manager waived fees for police services at
these events, but due to recent Council approved cuts to the Police Department's budget
related to community events, there are no discretionary funds available to offset staff time
for these events. Waiving fees for these events will require an appropriation of funds to the
Police Department to ensure adequate funding of overtime for normal police operations.
Currently, funds for police services for special events are limited to the Starlight Parade.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property
holdings within 500 feet of the boundaries of the property that is subject of this action.
FISCAL IMPACT
The estimated full cost recovery for police services at Cinco de Mayo and the Lemon
Festival is $12,954.
ATTACHMENTS
None
Prepared by: Edward Chew, Administrative Services Manager. Police Department
Liz Pursell, Director a/Communications. Office of Communications
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