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Home My WebLink About2008/04/15 Item 8 April3rd Budget Workshop - Additional Information Requested by Council 1. Outstanding Receivables 2. Listing of City Owned Properties 3. Auto Allowances and Use of City Vehicles 4. Chula Vista Police Department Holding Facility Cost Comparison ~V?- =~c._~ ~~~~ CIlY OF CHULA VISTA FINANCE DEPARTMENT DATE: April 10, 2008 TO: Mayor and City Council Members VIA: David Garcia, City Manager FROM: Maria Kachadoorian, Director of FinancefTreasurer ~ f'-~/L- , SUBJECT: Outstanding Receivables In response to your request at the City's April 3rd Budget Workshop, I am providing information on the City's outstanding receivables as of February 29, 2008. The table below lists the various types of funds owed to the City. A description of staff's collection efforts is summarized below. $64,240 143 1 or 2 $50,225 31 10r2 $183,539 2,011 1 $563,787 3,008 1,2 or 3 $231,898 50 4 $199,589 42 4 $427,982 TBD 5 Police $105,953 1,321 6 $237,804 1,232 7 $41,008 345 10r2 Librar $136,277 9,293 8 Human Resources $270,616 187 9 RDA $959,582 1 10 TOTAL $3,472,500 17,664 1 Reflects four years statute of limitations. 2 Includes charges for DIF, storm drain violations, lease payments, and reimbursement for city selVices. 3 Reflects tenant occupied charges that are ineligible for property liens. 4 Reflects accounts that are over 60 days past due. S Reflects amount to be liened. Over $935,000 has already been liened. Number of accounts To Be Determined 6 Reflects amount ineligible for DMV hold. Over $300,000 has DMV holds in place. 7 Police Dept. currently working with the courts to include the booking fees as part of restitution. 8 Reflects amount to be collected. Over $179,000 is being handled through promissory notes/judgments. The City's collection methods are in accordance to the Fair Debt Collection Practices Act. Each method of collection varies depending on the type of debt and the amount owed. The steps for the various collection methods utilized by City staff are as follows: . Collection Method #1 - Invoice, past due notice, collection letter, phone call, small claims court, promissory note, judgment, property lien or state income tax intercept program . Collection Method #2 - Invoice, past due notice, collection letter, outside collection agency . Collection Method #3 - Invoice, past due notice, public hearing notice, property lien, property tax bill . Collection Method #4 - Invoice, past due notices, stop work order . Collection Method #5 - Demand notice, notice of intent, property lien, property tax bill . Collection Method #6 - Parking citation, notice due, DMV hold, state income tax intercept program, outside collection agency . Collection Method #7 - Invoice, past due notice, outside collection agency . Collection Method #8 - Multiple overdue notices via phone, mail or email, blocked access, outside collection agency . Collection Method #9 - Invoice, past due notice, insurance company claim, collection letter, phone call, driver's license suspension, small claims court, promissory note, judgment, property lien . Collection Method #10 - Remedies are provided for in the Development and Disposition Agreement (DDA) Once staff has exhausted all available means of .collection, the unpaid accounts are forwarded to an outside collection agency for further pursuit. Depending on the type of debt, collection agencies have a modest success rate ranging from 10% to 35%. Their fees range from 30% to 50% of the funds they recover. In addition to the outstanding receivables mentioned above, the City has outstanding loans to the Redevelopment Agency in the amount of $30.3 million. The loans were primarily for the Chula Vista Shopping Center Parking Structure COP debt service ($25.3 million) and approximately $5.0 million for operating purposes during the RDA's early years of operation. If you have any further questions, please contact me at extension 4040. Page 2 of 2 COUNCIL INFORMATION ITEM April 9, 2008 TO: The Honorable Mayor and City Counci SUBJECT: David R. Garcia, City Manager Scott Tulloch, Assistant City M Jack Griffin, Director of Engineering and General Services ~ Listing of City Owned Properties VIA: FROM: Per the City Council's direction at the April 3, 2008 Budget Workshop meeting, please find attached a list of City owned properties. The list is not exhaustive, as we have not included parcels that are used for core municipal functions such as the police headquarters, fire stations, parks, civic center, public works center, etc. We have broken the list into a number of categories: I) "Surplus" City parcels; 2) parking lots and garages in the urban core; 3) parcels or buildings that we currently lease out to various groups; 4) parcels owned by the redevelopment agency. Please note that we have not attempted to determine or update the current value of these various properties. That can be done, but would require a significant effort by staff and/or outside real estate consultants. Additionally, we have not researched all of the deeds for these parcels or all agreements that the City may have entered into when acquiring the property. We did research the Womens Club since that property was specifically discussed at the Budget Workshop meeting and it appears that the City could dispose of the property. The agreement that the City entered into when accepting that property could be interpreted to require that the City provide meeting space for the Womens Club should we dispose of the property. Lastly, some parcels may have unique circumstances that could affect their future viability in terms of non-municipal use purposes. For example, architectural issues related to the age, style or need for upgrades of a specific building can have impacts on the value of a property. Cc: Eric Crockett, Assistant Director of Redevelopment and Housing Rick Ryals, Real Property Manager Home on Citywide2000\General Services\GS Administration\City Council Infonnation Items\Property Listing - Budget Workshop.doc Possible Developable Surplus City Owned Parcels Assesso~s Parcel Address Status/Use Sa. Ft. Acres Comments 619-211-01 (por) Fourth & Oxford Vacant 7,265 0.17 (+/-) Vacant lot that is adjacent to Fire 619-211-02 (oor) Station No.5. Unknown if needed 574-030-08 H Street at 1-805 Vacant-used by Public works 331,927 7.62 (+/-) Has been discussed by CAL TRANS as for excess soils from PW Proj. a park and ride site. Has significant access and oossible fill issues. 644-171-04 Brandywine and Olympic Vacant-contains significant 10,600 0.24 (+/-) About 5400 SF usable area outside northeast corner landscaping and hardscape for of hardscape. Due to landscaping and Olvmoic Parkwav oroximitv to Olymoic, mav not work. 593-140-27 Otay Lakes Road at Vacant 22,650 0.52 (+/-) Has access but may not have Reznv enouoh area to pad due to slooe. 624-021-03 194 Orange Vacant 30,500 0.70(+/-) Inherited by annexation. Has a park reversion clause that would need to be released bv the County. nice orooertv 624-385-18 Loma Court Vacant/Drainage 10,250 0.24 (+/-) Approximately 7000 Sf usable Remainder is drainaae channel 595-070-53 SR-125 S/Eastlake Parkway 416,000 9.55 (+/-) Remants of eastlake property set aside 595-070-52 SR-125 N/Eastlake Parkway Vacant Parcels 225,641 5.18 (+/-) but not needed for SR-125. Both have available uses or can be sold. City has not acceoted title vet 644-020-12 (por) NW corner County Landfill Vacant 2,178,000 50.00 To be deeded to City per landfill agreement can be accepted anytime. No restrict. 568-300-42 NW corner Garrett and G Womens Club 13,970 0.32 (+/-) Acquired by the City in 1991. After 15 yrs. can now be sold. Alternative facility use mav need to be orovided to the Club 567-031-27 707 F Street Old Public Works Yard 260,489 5.98 (+/-) May be under a current ENA with the Redevelopment Agency. May also be an exchange parcel (see next sheet) Note: There are several parcels in the southwest that were bought with funds that restrict their use. Some of these may be able to be cleared as they may not be suitable habitat or are already disturbed. They could not be readily disposed of but may be worth investigating. City Owned Parcels for Possible Exchange Assessor's Parcel Address Status/Use So. Ft. Acres Comments 568-044-09 Landis Avenue Parking Lot NO.2 5,208 0.12 568-044-10 12,748 0.29 568-044-11 11,009 0.25 568-161-25 Church Avenue Parking Lot NO.9 11,388 0.26 568-071-19 248 Church Avenue Parking Lot No. 10 7,423 0.17 568-071-18 6,351 0.15 568-152-23 to 27 Landis Avenue Parking No. Lot 3 26,948 0.62 568-152-01 between F and Davidson 568-270-29 Third and F Third Street Parkina Garaae 143,095 3.29 568-350-02 Madrona Street Parking Lot NO.5 7,872 0.18 568-350-03 8,413 0.19 568-162-17 282 Del Mar Avenue Parkina Lot NO.8 12,733 0.29 568-161-25 SW cor. Davidson & Church Parkinq Lot No.9 11,388 0.26 568-071-19 Church N/ol Davidson Parking Lot NO.1 0 7,423 0.17 568-071-18 6,351 0.15 Redevelopment Agency Parcels Assesso~s Parcel Address Status/Use So. Ft. Acres Comments 563-350-13 400,316 9.19 These are the parcels west of 1-805 and 566-131-01 2nd Avenue Vacant 220,414 5.06 south of SR-54 565-310-09 147,668 3.39 Parcels are between the SD&AE RR and 565-310-25 Bav Blvd. n/of E Street Vacant 167,706 3.85 the 1-5 E street offramo 567-010-18 87,556 2.01 Shangra La parcels 567-010-19 West end of Laaoon Drive Vacant 118,919 2.73 567-011-04 West end of Lanoon Drive Vacant 43,560 1.00 Oooosite side of Laaoon Drive from above 568-071-01 201 Third Avenue Vacant 10,018 0.23 Old aas station site 568-071-21 Church, between 5,563 0.13 568-071-22 Davidson and E Parkina Lot 5,563 0.13 Downtown Lot 568-152-02 Landis between Davidson 6,265 568-152-03 and E 6,265 568-152-29 Parkina lot 6,265 0.43 Downtown Lot 568-162-08 Church Avenue, between 6,775 568-162-09 Davidson and F Parkino lot 6,775 0.31 Downtown Lot 568-334-05 6,250 568-334-06 Church Avenue at 6,250 568-334-07 Center Street 6,250 568-334-08 Parkina lot 6,250 0.57 Downtown Lot 568-351-04 Church Avenue at Unkwn. 358-351-05 Madrona Street Parkina lot 3,125 Unkwn. Downtown Lot 568-450-64 Third Avenue at H Street Gateway Parking Garage (por) 1,800 Unknown why we own City Leased Parcels Assessor's Parcel Add ress User/Lessee So. Ft. Acres Comments 565-120-03-00 (por) 50 Fourth Avenue South Bay Family YMCA 30,000 0.69 Current lease of 1.00/year expired Utilities are tenant responsibilitv 565-120-03-00 (por) 47 Fifth Avenue American Leaion Post No. 434 $1.00/yr. expires 10/31/12 (pre-paid) 593-240-24 4475 Bonita Road American Golf with extensions, expires 7/16; percent of sale lease 593-240-22 Rohr Park Sunnyside Saddle Club Lease currentlv beina neootiated 593-240-05 4548 Sweetwater Road Bonita Optimist Foundation Rohr Manor; $1.00/vr. month to month 620-060-19 1301 Oleander Bovs and Girls Club at GreQ ROQers Park; $1.00Ivr. expo 8/18 619-211-37 333 Oxford Bovs and Girls Club at Lauderbach CC; $1.00/vr. expo 6/18 568-333-11 270 F Street Co. of S.D. Age/lnd.services at Norman Park Senior Center $296.22/yr. expo 06/08 568-333-11 270 F Street Lutheran Social Services at Norman Park Senior Center $1,460.76/yr. expo 07/08 568-333-11 270 F Street Meals on Wheels at Norman Park Senior Center $1,875.67/yr. expo 07/08 568-333-11 270 F Street Sr. Citizens Legal Services at Norman Park Senior Center $1, 133.42/yr. exo. 07/08 643-070-10? University Site High Tech High Terms pending Muti-year w/options ~V~ ~~~~ ~~~~ - - -- - - -- CllY OF CHUlA VISTA FINANCE DEPARTMENT DATE: April 8, 2008 TO: Mayor and City Council Members VIA: David Garcia, City Manager FROM: SUBJECT: Auto Allowances and Use of City Vehicles In response to your request at the City's April 3rd budget Workshop I am providing information on auto allowances and city owned vehicles that employees take home. Resolution 16904 approved the City Council Policy regarding the use of City vehicles and auto allowances. Auto Allowances The 2008-09 preliminary budget currently includes auto allowances for 44 employees that include the Mayor and Council Members. The allowances are paid primarily to department heads and assistant department heads. The total fiscal year 2008-09 budget is $263,400. Use of City Vehicles Attached are three separate reports for use of City vehicles. The reports cover all departments and are divided by non-public safety, Police and Fire Department personnel. If you have any questions please contact me at extension 4040. Attachments Listing of Auto Allowances by Position Report Non-Public Safety Employer Provided Vehicle Report Police Department City Vehicles Fire Department City Vehicles 276 Fourth Avenue Chula Vista California 91910 (619) 691-5051 FAX (619) 585-5685 Listing of Auto Allowances by Position 1 ADVANCED PLANING MANAGER $ 2 ASST CITY CLERK $ 3 ASST CITY MANAGER $ 4 ASST CITY MANAGER $ 5 ASST DIR BUILDING & HOUSING $ 6 ASST DIR COMMUNITY DEVELOPMENT $ 7 ASST DIR HUMAN RESOURCES $ 8 ASST DIR OF BUDGET & ANALYSIS $ 9 ASST DIR OF FINANCE $ 10 ASST DIR OF PUBLIC WORKS OPERATIONS $ 11 ASST DIR PLANNING $ 12 ASST DIRECTOR OF RECREATION $ 13 ASST LIBRARY DIRECTOR $ 14 CHIEF OF STAFF $ 15 CITY ATTORNEY $ 16 CITY CLERK $ 17 CITY MANAGER $ 18 COUNCILPERSON $ 19 COUNCILPERSON $ 20 COUNCILPERSON $ 21 COUNCILPERSON $ 22 DEPUTY DIR OF GENERAL SERVICES $ 23 DEPUTY DIR OF GENERAL SERVICES $ 24 DEPUTY DIR OF ENGINEERING $ 25 DEVELOPMENT PLANNING MANAGER $ 26 DIR BUDGET AND ANALYSIS $ 27 DIR OF COMMUNICATIONS $ 28 DIR OF COMMUNITY DEVELOPMENT $ 29 DIR OF CONSERVATION & ENVIRONMENTAL S $ 30 DIR OF GENERAL SERVICES $ 31 DIR OF HUMAN RESOURCES $ 32 DIR OF INFORMATION TECHNOLOGY SVCS $ 33 DIR OF PLANNING & BUILDING $ 34 DIR OF PUBLIC WORKS OPERATIONS $ 35 DIRECTOR OF FINANCE $ 36 DIRECTOR OF RECREATION $ 37 DIRECTOR OF THE NATURE CENTER $ 38 ECONOMIC DEVELOPMENT OFFICER $ 39 GOVERNMENT RELATIONS LIAISON $ 40 HOUSING MANAGER $ 41 LIBRARY DIRECTOR $ 42 MAYOR $ 43 SR ASST CITY ATTORNEY $ 44 SR ASST CITY ATTORNEY $ Total 400 $ 400 $ 550 $ 550 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 550 $ 550 $ 1,000 $ 550 $ 550 $ 550 $ 550 $ 400 $ 400 $ 400 $ 400 $ 550 $ 550 $ 550 $ 550 $ 550 $ 550 $ 550 $ 550 $ 550 $ 550 $ 550 $ 550 $ 400 $ 400 $ 400 $ 550 $ 1,000 $ 400 $ 400 $ $ 4,800 4,800 6,600 6,600 4,800 4,800 4,800 4,800 4,800 4,800 4,800 4,800 4,800 4,800 6,600 6,600 12,000 6,600 6,600 6,600 6,600 4,800 4,800 4,800 4,800 6,600 6,600 6,600 6,600 6,600 6,600 6,600 6,600 6,600 6,600 6,600 6,600 4,800 4,800 4,800 6,600 12,000 4,800 4,800 263,400 EMPLOYER PROVIDED VEHICLES Mileage for November 01,2006 thorugh October 31,2007 Date Date of Usage Total Personal Employee's Name Title Department Vehicle# Vehicle Description In-Service From To Mileage Mileage Bernardo, Agnes Parks Manager Public Works 2230 05 Ford F150 8/15/2005 11/01/06 10/31/07 11,238 2,400 Chau, Cecil Signal System Engineer II Engineering 2118 02 Chev S-10 5/3/2003 11/01/06 10/31/07 10,619 414 Dorsey, Steve Equip Maint Manager Garage 1110 99 Ford Taurus 9/29/1999 11/01/06 02/12/07 5,426 5,084 Dorsey, Steve Equip Maint Manager Garage 1137 03 Ford Taurus 1/2/2003 02/13/07 10/31/07 14,960 12,382 Edwards, Barry Cust & Facilities Manager General Services 2231 05 Chevy C-1500 8/31/2005 11/01/06 10/31/07 8,090 2,230 Gonzales, Bernard Police Information Officer PD 1105 99 Ford Taurus 5/12/1999 11/01/06 10/31/07 7,932 1,617 Gonzales, Steven Public Works Manager Public Works 2225 07 Chevrolet C1500 8/24/2006 11/01/06 10/31/07 5,270 1,521 Larson, Ted MID Manager Public Works 2140 01 Cherolet S-10 extend 5/11/2001 11101/06 02/01/07 2,746 1,148 Larson, Ted MID Manager Public Works 2022 05 Ford Ranger 6/24/2005 02/02/07 10/31/07 8,976 3,441 McRoberts, Dave MID Manager Public Works 2253 01 Chevrolet Silverado 3/12/2001 11/01/06 10/31/07 12,435 2,884 Sirois, Paul MID Manager Public Works 1919 02 Ford Explorer Sport Trac 4/8/2002 06/08/07 10/31/07 8,709 2,560 White, Robert MID Manager General Services 1930 07 Ford Escape Hybrid SUV 8/24/2006 11/01106 10/31/07 8,096 923 Notes: 1. The value of Employee personal miles are reported on IRS Form W2 in accordance with IRS regulations. 2. Employees listed twice had a change in vehicle during the year. 3. As of end of February 2008, Steve Dorsey no longer takes a vehicle home. 4. In addition to the above there are two animal control officers that take an animal control vehicle home on a rotating basis. Non Safety Employee Vehicle Use 4/9/2008 Chula Vista Police Department Vehicles Not Returned to City Garages 2007 Mileage COUNT DRIVER MAKE 2007 MILEAGE 1 12869 2 1939 3 12478 4 8842 '" u 5 14786 ~ 0 6 15072 u.. -'" 7 7785 '" '" 8 16148 t '" 9 9864 > 0 10 16001 u ~ 11 7559 '" -a c: 12 21371 ::) en 13 29944 c: 19434 0 14 "" '" 15 0 0> "" 16 13286 '" '" 6887 > 17 E 18 7805 19 8236 20 8386 21 3267 c: 22 Chief Emerson Ford 1427 14456 0 23 Capt.Miranda Ford 1429 20509 "" ~ 24 Capt. Wed e Ford 1430 20102 ~ c: 25 Ca t. Hunter Ford 1428 10464 E 26 Lt. Kenned Ford 1129 8807 -a <( 27 Lt. Coulson Ford 1422 2720 0> 28 Officer Ford 1214 14834 , 29 Officer Ford 1216 14080 ~ e 30 Officer Ford 1297 23454 10 31 Officer Ford 1295 19378 0.. 32 Officer Ford 8519 1293 COUNT RIDER MAKE EQUIP # 2007 MILEAGE 1 Ser ean! Honda 1038 9432 2 A en! Kawasaki 1022 2207 3 A ent Kawasaki 1036 6680 - 4 Officer Kawasaki 1037 6802 c: ::) 5 Officer Kawasaki 1035 16798 u IE 6 Officer Kawasaki 1030 4393 '" ~ 7 Officer Kawasaki 1031 10097 f- 8 Officer Kawasaki 1034 8891 9 Officer Kawasaki 1028 5987 10 Officer Kawasaki 1032 9134 11 Officer Kawasaki 1029 5654 Note: The vehicle indicating no mileage was acquired February 2008, replacing another vehicle that had 13,044 miles in 2007 FIRE DEPARTMENT CITY VEHICLES Name ... iL Title ........ .... Dept ...... TvpeofVehicle. .. Milea!te James Geering Interim Fire Chief Fire Fire emergency vehicle - Average Chevv Tahoe 200/month Michael Reeves Interim Deputy Fire Fire emergency vehicle - Average Chief Chevv Tahoe 200/month Robert Hill Fire Captain Fire Staff vehicle - Chevy Truck Average 200/month Justin Gipson Fire Marshal Fire Staff vehicle - Chevy Average Silverado 1500 Truck 200/month James Garcia Fire Captain Fire Staff vehicle - Chevy Truck 80-1 00 per day On-Call Fire Fire Investigators - Fire See attached listing of Fire Investigator - Karen Foster, Investigators for detail Rotate Richard Gari, Darin approximately Golden, Gary I every 7 days Edmonds, Sam Escalante, Gary I Breton, Rudy Diaz, I Justin Gipson Fire Prevention Personnel taking home city vehicles during required Fire Investigation Standby 24/7 coverage: (All mileage is approx.for each investigator over 6 months) Samuel Escalante; Fire Prevention Engineer/Investigator; 4dr. Chev. Colorado PU; approx. 552 miles Gary O. Edmonds; Sr. Fire Inspector/Sr. Investigator; 4dr. Chev. Colorado PU; approx. 552 miles Amy Swift; Fire Inspector II/Investigator; 2dr. Dodge Dakota PU; approx. 552 miles Karen Foster; Fire Inspector lI/lnvestigator; 2dr. Chev. Colorado PU; approx. 552 miles Richard Gari; Fire Inspector I/Investigator; 4dr. Dodge Dakota PU; approx. 552 miles Fernando Felix; Fire Inspector I/Investigator; 2 dr. Chev. Colorado PU; approx. 552 miles Darin Golden; Fire Inspector I/Investigator; 4 dr. Chev. Colorado PU; approx. 552 miles ~ DATE: February 22, 2008 TO: Mayor and City Council FROM: SUBJECT: Richard P. Emerson, Chief of Police VIA: David Garcia, City Manager Chula Vista Police Deoartment Holdina Facilitv Cost Comoarison The City of Chula Vista Police Department has always prided itself on doing more, with less. Although Chula Vista is the second largest city in San Diego County, the Police Department is the lowest staffed municipal law enforcement agency in San Diego County at 1.07 officers per thousand citizens. This has given the Police Department the opportunity to become innovative in the way police work is done in Chula Vista. From the innovative Problem Oriented Policing strategies, to the construction of the only local jail facility in San Diego County, the Chula Vista Police Department has been able to maintain low crime rates and effectively respond to citizens concerns. Additionally, the department has brought in over $30 million in grant funds over the last 15 years. These grant funds allowed the Department to bridge the costs of adding new staff and offset a significant amount of general fund costs. The Department civilianized several positions throughout the organization in order to put more Peace Officers on the street rather than handling the more mundane operations. This allowed the Police Department to expand to meet the tremendous growth that Chula Vista experienced over the years with limited resources. When the old facility was constructed in 1971, the holding facility that was constructed was designed to hold a total of 12 prisoners. This equated to .18 beds per 1,000 population. When the new facility was constructed in 2004, it was designed to meet the future population of 275,000 (later increased to over 300,000), which equated to .17 beds per 1,000 population. While it is the only local jail facility of its kind in San Diego County, local jails with capacities under 100 beds such as this are very common throughout California. The jail provides the citizens of Chula Vista an enhanced public safety tool which ultimately provides a much more efficient and cost effective operation than had ever been provided prior to moving into the new Police facility in 2004. The table below compares Richard P. Emerson Chula Vista Police Department Holdina Facilitv Cost Comparison April 10, 2008 Paqe 2 of 4 the total costs of operating the new facility in comparison to the way the old facility was operated1. State Subvention $0 $0 $269,000 CVPD Bookin Fees $81,000 $81,000 $0 Count Bookin Fees $15,000 $15,000 $0 ICDTP $650,000 $809,424 $0 TOTAL $746,000 $905,424 $269,000 NET OPERA TlNG COST $970,787 $811,363 $1,356,174 With the increase in the number of inmates processed as part of the In-Custody Drug Treatment Program (ICDTP) from 24 inmates to 32 inmates, the net cost of the new facility falls to $811,363 (shown in table above). Based upon the figures above, the net operating cost of the new facility is less than the net operating costs of the old facility. The new facility has the ability to generate far more revenues than the old facility ever did as well as keep officers out in the community serving the citizens. There are also several costs which are actually avoided by having a jail facility. The primary cost which is avoided is the need for four additional Peace Officers to compensate for the travel time and booking process to book inmates into County Jail. In fact, since the opening of the new jail facility, the time associated with booking and transportation of prisoners to the County Jail has been removed as a component of the Patrol Staffing Model6. Additionally, should the State of California reinstate booking fees, the Department will be in a position to significantly reduce costs paid from previous years in the old facility. The tables below detail the net costs based upon either the 24 bed ICDTP or 32 bed ICDTP configurations. 1 Old Facility Costs are in FY2008 dollars for comparison. 2 The Department has received confirmation from the State to increase the number of beds allocated for the ICDTP from 24 beds to 32 beds. 3 State Booking Fee Subvention is included, although if the old jail was still in operation today, there would be no revenues available from the State. 4 Includes 14 PSO, 1 Secretary, 1 Jail Lieutenant, supplies and services 5 Includes 5 PSO, .25 FTE Lieutenant, 4 Peace Officers (transportation), booking fees, and supplies and services 5 The nationally recognized Patrol Staffing Model is a workload based formula which determines adequate patrol staffing levels to meet call for service demands throughout the City. The last time the model was run was in 2005, which recommended a total of 10 Peace Officers (three for call for service, seven for a new beat in the eastern territories) and two Community Service Officers. Due to budget concerns, these recommendations have not been implemented. This model was developed in 1987 by the Office of Budget and Analysis. Richard P. Emerson Chula Vista Police Department Holding Facility Cost Comparison April 10, 2008 PaQe 3 of 4 Table II illustrates the effective cost if the State of California does not reinstitute booking fees on City's. Table III illustrates the effective cost assuming the State reinstitutes booking fees. NET COST 24 Beds $970,787 32 Beds $811,363 COSTS AVOIDED Officer Bookin Associated E ui ment TOTAL COST AVOIDED EFFECTIVE COST $431,787 $272,363 NET COST from Above 24 Beds $970,787 32 Beds $811,363 COSTS AVOIDED Officer Bookin Associated E ui ment Bookin Fee's TOTAL COST AVOIDED EFFECTIVE COST $156,787 Staff has compared the actual net operating costs of the new facility in relation to the estimated net operating costs of the old jail facility over the last four fiscal years (since the new jail has been in operation). The table on the next page details not only the year by year comparison, but also includes the cost avoidance figures for accurate comparison. 7 The Department still books some prisoners into County jail and this figure represents the estimated number of booking that would be avoided due to being able to book prisoners at CVPD. Richard P. Emerson Chula Vista Police Department Holding Facility Cost Comparison April 1 0, 2008 PaQe 4 of 4 $814,748 $1,200,135 $1,122,863 $931,402 $191,461 $705,620 $897,081 Old Jail NOC New Jail NOC Savin sl Cost New v. Old Cumulative Savin s Add Cost Avoidance Overall Savin s wi New Jail Cumulative Savin s $1,356,174 $970,787 $385,387 Just comparing net operating costs between the new jail versus the old jail, the new jail has saved the City a total of $211 ,395 over the last four fiscal years. If cost avoidance figures are added, the cumulated savings over the four fiscal years is $2,682,855. In any of the scenarios presented above, the total net cost of the current jail is sianificantlv lower than had the department decided to operate the jail facility as had been done in the old facility. 8 NOC = Net Operating Cost estimate based upon old jail configuration and applying salaries/benefits appropriate for that fiscal year 9 NOC = Net Operating Cost based upon actual revenues and expenditures for each fiscal year. City Of Chula Vista City Manager's Office 276 Fourth Avenue Chula Vista, Ca 91910 619.409.5282 - 619.585.5612 Fax MEMO C1lY OF CHUlA VISfA DATE: April 1 0, 2008 TO: Honorable Mayor and Council FROM: David Garcia, City Manager SUBJECT: Fiscal Year 2008-09 Budget Balancing Plan At the April 3rd Budget Workshop, staff identified structural budget deficits in the City's General Fund, Development Services Fund, and Redevelopment Agency totaling $10.6 million. Staff presented Council with a plan to balance the budget comprised of 119 budget reductions that offset the identified deficit. During the workshop, Council indicated support for 115 of the proposals totaling $9.0 million in savings and directed staff to remove the following four proposals: . Proposal 56 - Eliminate Mobile Home Inspection Program, Reassign one Code Enforcement Officer to Residential Abandoned Property Program, estimated revenue $80,000 . Proposal 87 - Convert Engine Company 57 to a reserve company (reduce overtime expenditures), estimated savings $740,000 . Proposal 88 - Elimination of Battalion 52 (second battalion), estimated savings $583,000 . Proposal 90 - Reduce energy costs by turning off 1,058 streetlights on non- residential streets, estimated savings $150,000 The elimination of the above proposals creates a General Fund budget gap of $1.6 million for fiscal year 2008-09. The Council supported all of the net cost reduction proposals in the Development Services Fund and Redevelopment Agency, thereby bringing these two funds into balance. Implementation of the 115 proposals supported by Council will result in the elimination of 36.5 positions, including eight potential layoffs. The following table summarizes the Council supported reductions by department. 8 - 1 Fiscal Year 2008-09 Budget Update 4/10/2008 , NET COST - _ TOTAL FIE TOTAL FIE" DEPARTMENT REDUCTJON 0/", _ REDUCTION LAYOFFS_- GENERAL FUND Administration Human Resources City Attorney Finance City Clerk ITS Nature Center Eng & GS Planning & Building Library Recreation Police Fire Public Works Other Reductions City Council Total General Fund $ (495,394) $ (507,518) $ (246,000) $ (306,353) $ (108,429) $ (417,558) $ (100,000) $ (1,062,744) $ (175,519) $ (585,424) $ (289,405) $ (1,572,486) $ (571,359) $ (212,542) $ (567,828) $ $ (7,218,559) $ (642,407) $ (733,496) $ (1,375,903) $ (394,311) $ (394,311) DEVELOPMENT SERVICES FUND DSF - Public Works DSF - Planning & Building DSF - Eng & GS Total Development Services Fund REDEVELOPMENT AGENCY RDA (Merged Project Area) Total RDA 11% 1.00 10% 10% 10% 2.00 10% 10% 3.00 8% 1.00 8% 7.00 7% 2.00 7% 2.50 5% 1.00 3% 5.50 2% 1.00 1% 3.00 0% 0% 29.00 28% 4.00 19% 2.50 6.50 6% 1.00 1.00 2.00 1.00 2.00 1.00 6.00 1.00 1.00 2.00 Attached for your review is a summary of the proposals that were submitted by the departments but not recommended by the City Manager in the budget-balancing plan presented on April 3"'. As requested by Council, this list has been combined with the proposals that were included as part of the December budget reduction process but not adopted by Council at that time. Combined these reductions represent 58 proposals totaling $10.1 million in potential savings. Detailed descriptions of each of the proposed budget reductions are also attached and they include information on service impacts, performance data (where available), and any special implementation issues. 8-2 Page 2 Fiscal Year 2008-09 Budget Update 4/10/2008 As previously discussed, departments were directed to focus their proposed budget reductions on: . Reducing the number of management and support staff, . Reducing or eliminating non-essential hourly, overtime, and service and supply budgets, . Reducing costs in the development services functions to reflect reduced development activity and revenues, and . Minimizing direct service impacts to the community. The majority of remaining proposals would result in serious service reductions to the community, increase the number of layoffs, and decrease funding in maintenance services and public safety. Given the magnitude of these service impacts I am recommending two alternatives for balancing the budget: implementation of a second early retirement incentive program and continuation of a hiring freeze citywide (with an exception for sworn public safety positions.) Early Retirement Incentive Program As discussed at the April 3rd Council Budget Workshop, staff is recommending an early retirement program that would be available from May 5, 2008 to August 5, 2008. The implementation of this program would result in reduced personnel costs; staff is estimating that the implementation of this program could save $1.05 million. The estimated savings also reflect the costs associated with the medical incentive program. The savings associated with the early retirement incentive program were not previously included in the proposed budget for two reasons. First, the City Council has not yet taken action to approve a second early retirement program. This item is scheduled to come back to Council for adoption on April 22, 2008. However, since there appeared to be significant support for the program among the Council at the budget workshop it is now prudent to incorporate a conservative estimate of the anticipated savings from this program into the budget plan. Second, it was originally intended that the implementation of the early retirement program would allow the City some cushion should the economic condition worsen and would provide a jumpstart on addressing further budget shortfalls projected for fiscal year 2009-2010. I am now recommending that the anticipated Page 3 8-3 Fiscal Year 2008-09 Budget Update 4/10/2008 savings resulting from the early retirement program be used to help close the remaining budget gap and thereby eliminate the need to implement further service reductions and employee layoffs. Extension of Hiring Freeze Since July of 2007, a hiring freeze has been in effect citywide with the exception of sworn public safety positions. Exceptions to the hiring freeze have been made where the position is revenue offset or critical to City operations. The proposed extension of the hiring freeze would follow the same general guidelines. It is anticipated that the City will experience a certain amount of turnover as is typical every year. As positions are vacated throughout the year, they will be evaluated to determine whether they can remain vacant for all or part of the year. The extension of the hiring freeze will result in the reassignment or elimination of the workload associated with the vacant positions. While the extension of the hiring freeze is not ideal, it is preferable to implementing some of the departmental proposals. It is conservatively estimated that continuation of the hiring freeze will generate approximately $500,000 in savings citywide. In total, the two new proposals total $1.55 million, which is sufficient to close the remaining budget gap in the General Fund. The table below reflects the new proposals and the impact the General Fund budget gap. Projected General Fund Budget Gap Less Proposals Supported by Council Less Early Retirement Program Less Extension of Hiring Freeze Updated General Fund Budget Gap ($8.80 million) $7.25 million $1.05 million $0.50 million $ 0 Elimination of Management and Unclassified Hourly Employee Salary Increases In addition to the four proposals that were eliminated from the budget-balancing plan discussed above, Council also continued the resolution eliminating the salary increases for all management and unclassified hourly employees scheduled for fiscal year 2008- 2009. The proposed budget reflects the elimination of the January 1, 2009 salary increase for all management employees and the July 1, 2008 and January 1, 2009 salary increases for all unclassified hourly employees. These proposals would result in Page 4 8-4 Fiscal Year 2008-09 Budget Update 4/1012008 savings of approximately $406,000 and $99,000 respectively. At this time, I am recommending that the Council approve the resolution eliminating these salary increases but allowing for them to be reinstated if the savings realized through the early retirement incentive program and hiring freeze are larger than anticipated or if revenues exceed projections. It is important to note that the proposed elimination of the salary increases would only apply to management employees and unclassified hourly employees - the July 2008 and January 2009 salary increases scheduled for the Chula Vista Employees Association, International Association of Fire Fighters, Chula Vista Police Officers Association, Western Council of Engineers, and the Confidential employee group will not be impacted by this action. Conclusion I am recommending that the Council accept the proposals for the early retirement incentive program and the extension of the hiring freeze, which will generate sufficient savings to balance the General Fund while avoiding further employee layoffs. No additional reductions are recommended. Attachments: . Budget reduction proposal summary . Budget reduction proposal forms Page 5 8-5 .$.lft.- --- -r~ CHID~ISTA FY 2008-09 Budget Reduction Plan Budget Reduction Proposal Summary PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION 121 Other Reductions ($1,050,000) Implement retirement incentive program available from May 5,2008 to August 5, 2008. 122 Other Reductions ($500,000) Extend hiring freeze until June 30, 2009 - excluding sworn public safety positions. 123 Eng & GS 0.50 ($12,161) Reduce one full-time Animal Care Assistant to part- time; backfill with hourly Custodian. 124 Recreation ($21,583) Reduce hours of operation ot Veterans Center, Parkway Center, Otay Center, Montevalle Center, and Parkway Gym by closing Sundays. 125 Nature Center ($33,180) Downgrade Senior Administrative Secretary to Secretary. II Administration 1.00 1.00 ($112,000) Eliminate Special Events Planner. 127 Police 1.00 1.00 ($83,619) Eliminate one Civilian Background Investigator. 128 Police 1.00 1.00 ($83,618) Eliminate one Police Community Relations Specialist. 129 Police 1.00 1.00 ($111,297) Eliminate Public Safety Analyst Position. 130 Library ($250,000) Further reduce materials and book budget. 131 Eng & GS ($37,991) Reclassify 6 Lead Custodians to 6 Custodian I. 132 Recreation ($52,938) Close Parkway swimming pool six months. . Designates proposals from December 2007 Budget Reduction Process. 8-6 ~lft- ~~- ~. - ~ CrIY9f CHUIA viSTA FY 2008-09 Budget Reduction Plan Budget Reduction Proposal Summary PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION 133 Recreation ($154,304) Reduction of port-time hours at recreation facilities. 134 Police 1.00 1.00 ($83,618) Eliminate the second Police Community Relations Specialist. 135 Police 1.00 1.00 ($117,541) Eliminate the Police Training & Development Supervisor position. III Police 1.00 1.00 ($127,179) Eliminate the Public Information Officer. 137 Public Works 1.00 1.00 ($74,405) Eliminate one Tree Trimmer. 138 Public Works 2.00 1.00 ($229,137) Eliminate one Equipment Operator, one Senior Maintenance Worker, ond two 5-yard dump trucks. 139 Public Works 3.00 3.00 ($234,776) Eliminate two Gardener 1/11, one Park Supervisor, and associated equipment. 140 Eng & GS 1.00 1.00 ($83,228) Eliminate one Painter. 141 Eng & GS 1.50 1.50 ($94,987) Eliminate 1.5 permanent part time Custodians (3 persons). 142 Public Works 1.00 1.00 ($124,762) Eliminate one Traffic Devices Technicion. 143 Public Works 2.00 2.00 ($221,931) Eliminate two-person tree trimming crew and associated equipment. 144 Eng & GS 1.00 ($91,550) Eliminate one Electrician. . Designates proposals from December 2007 Budget Reduction Process. 8-7 ~\(?- &I"fI- ,...~ CITYOJ' CHULA VISTA FY 2008-09 Budget Reduction Plan Budget Reduction Proposal Summary PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION 145 Public Works 2.00 ($179,831) Eliminate two-person Legend Crew and transfer staff to vacant NPDES positions. 146 Public Works 1.00 1.00 ($85,910) Eliminate Stormwater Compliance Inspector in NPDES. III Eng & GS 1.00 1.00 ($77,710) Eliminate one Painter. 148 Police 0.10 0.10 ($11,751) Reduce Senior Public Safety Analyst from 1.00 to 0.90 FTE. III Public Works ($20,000) Illuminated Street Name Signs. ED Public Works 2.00 ($153,687) Eliminate two-person Graffiti Crew and transfer stoff to vacant NPDES positions. 151 Police 1.00 1.00 ($71,232) Reduction of one Community Service Officer position - One of Four. 152 Pol ice 1.00 1.00 ($71,232) Reduction of one Community Service Officer position - Two of Four. 153 Police 1.00 1.00 ($71,232) Reduction of one Community Service Officer position - Three of Four. 154 Police 1.00 1.00 ($71,232) Reduction of one Community Service Officer position - Four of Four. 155 Police 2.00 2.00 ($258,488) Eliminate two Street Team Officers - One of Three. _ Designates proposals from December 2007 Budget Reduction Process. 8-8 ~\ft.. -.- ~.....,;;~ = FY 2008-09 Budget Reduction Plan Budget Reduction Proposal Summary em OF CHULA VISTA PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION 156 Police 2.00 2.00 ($258,488) Reduction of two Peoce Officers from Patrol - One af Seven. 157 Police 2.00 2.00 ($258,488) Reductian af twa Peace Officers from Patrol- Twa of Seven. 158 Police 2.00 2.00 ($258,488) Reduction of two Peace Officers from Patrol- Three of Seven. 159 Police 2.00 2.00 ($258,488) Reduction of two Peace Officers from Patrol- Four of Seven. 160 Police 2.00 2.00 ($258,488) Reduction of two Peace Officers from Patrol - Five of Seven. 161 Police 2.00 2.00 ($258,488) Reduction of two Peace Officers from Patrol- Six of Seven. 162 Police 1.00 1.00 ($129,244) Reduction of one Peace Officer from Patrol - Seven of Seve n. 163 Police 1.00 1.00 ($129,244) Eliminate one Narcotics Task Force Officer. 164 Police 1.00 1.00 ($129,244) Eliminate one Narcotics Enforcement Team Officer. 165 Police 1.00 1.00 ($131,683) Reduction of one Peace Officer (K-9 Unit) from Patrol. a Police 1.00 1.00 ($134,823) Eliminate one Police Agent from the Property Crimes Unit. . Designates proposals from December 2007 Budget Reduction Process. 8-9 ..sUt- -11- ~----- -- CHOU~STA FY 2008-09 Budget Reduction Plan Budget Reduction Proposal Summary PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION III II III III III III III III 1m III III III Police Eliminate ane Police Agent (Auto Theft Detective) from the Property Crimes Unit. 1.00 Police Eliminate SWA T Program (reduce overtime and supplies & services expenditures). Police Eliminate two Street Team Officers - Two af Three. 2.00 Police Eliminate twa Street Team Officers - Three of Three. 2.00 Police Eliminate one Street Team Officer. 1.00 Police Eliminate one Street Team Agent. 1.00 Police Eliminate ane Street Team Sergeant. 1.00 Police Eiiminate ane School Resource Officer. 1.00 Police Eliminate four School Resource Officers. 4.00 Police Eliminate one SRO Agent. 1.00 Police Eliminate one SRO Sergeont. 1.00 Fire 9.00 Reduce USAR Staffing; Close Fire Station. CITYWIDE TOTAL 73.10 . Designates proposals from December 2007 Budget Reduction Process. 8 -10 1.00 2.00 2.00 1.00 1.00 1.00 1.00 4.00 1.00 1.00 9.00 66.60 ($134,823) ($88,326) ($244,874) ($244,874) ($122,437) ($134,823) ($155,086) ($61,219) ($244,874) ($67,412) ($155,086) ($1,219,743) ($10,136,853) ~Ir?- -jJ- -- ~ CIT\'Of CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form Other Reductions PROPOSAL: 121 LINE OF BUSINESS: Citywide PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Implement retirement incentive program available from May 5, 2008 to August 5, 2008. SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustificatian far the selected service area designation) implementation of a retirement incentive program would allow the City to reduce personnnel costs. There are 233 employees eligible to retire under this program. Because it is unknown at this time what positions would actually be vacated, staff is estimating that personnel costs would be reduced by $1.05 million in fiscal year 2008-09. This takes into account the costs associated with the medical incentive program. The actual savings resulting from this program would not be known until the close of the retirement window. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non:core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $1,050,000 $0 ($1,050,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $1,050,000 $0 ($1,050,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) As employees take advantage of the early retirement, the positions that they vacate will be evaluated to see if they can be eliminated on a permanent basis, frozen, or filled. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) As this time, it is unknown which positions will actually be eliminated, however a reduction in the 8 -11 ~\f?. -........-.- - ~ CHOI:X.'\iISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 121 number of authorized staff will require workload to be reassigned or eliminated. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 05/05/2008 SPECIAL ISSUES: (Prepare a brief descriptian af any speciai circumstances reiated ta implementing this proposal) 8 - 12 ~\{?- ---.- -,~~'"""" ~ .(mo' (HuLA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form Other Reductions PROPOSAL: 122 LINE OF BUSINESS: Citywide PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Extend hiring freeze until June 30, 2009 - excluding sworn pubiic safety positions. SERVICE AREA DESIGNATION: (See definitions below) C!i Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) A hiring freeze has been in effect since July 2007. The majority of the positions that are currently vacant are proposed to be eiiminated as part of the budget balancing plan. There is a smali number of positions that are authorized and funded but currently vacant - these positions wili be evaluated to determine if the hiring dates can be staggered throughout fiscal year 2009 in order to generate savings. In addition, a very modest amount of regular turnover is still anticipated for fiscal year 2009. The extension of the hiring freeze would exclude sworn pubiic safety employees. Service Area Designations: Services essentiai to the department's mission and fulfill basic expectation of the community. Most if not ali other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $500,000 $0 ($500,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $500,000 $0 ($500,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) As positions become vacant throughout the year they will be frozen; exceptions will be made on an as- needed basis. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 8 - 13 ~!f? -,.- -~ ~ "~I1YOf CHuLA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 122 At this time it is unknown which positions will become vacant as part of normal turnover, the workload for these positions may need to be reassigned or eliminated. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to Implementing this proposal) 8 -14 ~v?- --- -~ -= CHOl'X~ISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 123 Eng & GS LINE OF BUSINESS: Animal Care Facility PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce 1 FTE Animal Care Assistant to .s FTE, backfill .5 Animal Care Assistant with hourly Custodian (not to exceed 999 hours). SERVICE AREA DESIGNATION: (See definitions below) ~ Core 0 Semi-Core 0 Non-Core J USTIFICA TION: (Provide a brief justification for the selected service area designation) The Animal Care Facility is responsible for the Animal Placement and Animal Control and Safety of all animals within the City of Chula Vista, contract services also provided to Imperial Beach, National City and Lemon Grove. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $31,392 $19,231 ($12,161) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $31,392 $19,231 ($12,161) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) Variance between ACA $31,392 and hourly Custodian $19,231 8 - 15 ~v?- ~II- -.. :;:- _~[IYOF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAl..: 123 SERVICE IMPACTS: % of satisfactory Kennel Care and Assistance % of kennel sanitized / cleaned Maintenance of Building and Grounds OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Maintenance of kennels and facility is necessitated in order to provide a safe and clean environmental for animals, potential pet owners and employees. Will be maintained by Hourly Custodian. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 01/31/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) Ongoing since 01/31/08 8 -16 ~Ift.. --- -.... . ~ Cln' Of CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 124 Recreation LINE OF BUSINESS: Recreation Facilities PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Sunday closure of Veterans Center, Parkway Center, Otay Center, Montevalle Center, and Parkway Gym. SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Customer Satisfaction: Provision of community facilities in neighborhoods is a core service. No classes or formal programs are conducted on Sundays. Sunday attendance figures are lower than other days. Rentals will still occur, with 100% cost offset. Service Area Designations: Services essential to the department's mission and fuifill basic expectation of the community. Most if not ail other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the departmentls mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $21,583 $0 ($21,583) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $21,583 $0 ($21,583) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) Impacts are to part-time staff. Personnel Services savings generated are hourly wages. SERVICE IMPACTS: Attendance (12 month/all Recreation Centers) OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 8 -17 -..'}Jf?. --- ~ ~ cmop CHULA VISfA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 124 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 - 18 ~Vt- -,- =- ~ .<;IlYO' CHuLA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 125 Nature Center LINE OF BUSINESS: Administration PROPOSED REDUCTiON: (Prepare a brief statement describing the proposed budget reduction) Downgrade Senior Administrative Secretary to Secretary. SERVICE AREA DESIGNATION: (See definitions below) o Core ~ Semi-Core o Non-Core JUSTIFICATION: (Provide 0 brief justification for the selected service area designation) Related to key revenue support Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: TOTAL -1 1 o -1 1 o Secretary Administrative Secretary Personnel Services $33,180 $0 ($33,180) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $33,180 $0 ($33,180) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation af this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 8 -19 ~(ft.. ---- --~:~ CIlYOF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAl.: 125 Loss of major investment in training and integration into staff; loss of relationship with donors, volunteers, and members. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) Wouid require some time for turn-over training. 8 -20 ~v?- --'- -::::-- ~ ... CHOn ~lsrA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 126 Administration LINE OF BUSINESS: Office of Communications PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Elimination ofthe Special Events Planner position. SERVICE AREA DESIGNATION: (See definitions below) o Core C!J Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The city is reducing its participation in special events, as a resuit of the budget shortfall. Service Area Designations: Services essential to the department's mission and fulfili basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but notessential to the department1s mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $112,000 $0 ($112,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $112,000 $0 ($112,000) OTHER BUDGET CONSIDERATIONS: (Provide any other Information relevant to the savings that will result from implementation of this proposal) 8 - 21 ~!f?. -...,;-- - -~ ~ .Q:I1'Of CHuLA VISTA City of Chula Vista BudRet Reduction Proposal Form PROPOSAL: 126 SERVICE IMPACTS: Special events planning/coordination between city departments (Le. Public Works, Police) and external organizations. Management / coordination of internal special events. Management / coordination of block party permits. Management / coordination of filming permits. 50 50+ o 12 12+ o 25 25+ o 10 10+ o OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1. No management or coordination/permitting for special events among City departments (Public Works, Police, Risk Management, Parks, Transit, Mayor's Office, Fire, Attorney's Office, General Services, City Clerk, Library) and externai organizations (Le. Third Avenue Village Association, Chula Vista Chamber of Commerce, Otay Ranch Company, EastLake Educational Foundation, local high schools, non-profit organizations, churches). This would negatively impact the departments listed above and the public. This includes: Managing and overseeing permitting process for event organizers/residents who wish to hold an event on City owned / controlled property in which attendance is more than 100 persons. Serving as liaison to the public. Answering any questions event organizers/residents may have when filling out the special event permits (most frequent are those questions regarding liability insurance and property questions). Reviewing permits for venue scheduling conflicts or questionable information that could be a risk or liability to the City. Organizing meetings with event organizers and City staff. Facilitating meetings and reviewing event logistics with both parties to ensure event complies with City regulations. Facilitating communication between staff and event organizers throughout permitting process. Monitoring and supervising permit throughout the approval process and serving as point person for City staff. Be final signing authority, approving events and maintaining all event files and records. Drafting and writing agenda statements to City Council regarding street closures for festivals, parades and events. 8 - 22 ~\f?- --- _~ T~ CllYOF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 126 Writing and sending letters to Alcohol Beverage Control board for event coordinators, where applicable. Assisting residents in securing astra jumps permits and park reservations Creating and managing special event calendar for the City. Overseeing event calendar to ensure no double booking at various City venues. Attending larger events (Starlight Parade, Cinco de Mayo, Lemon Festival, Celebrate Chula Vista, etc.) and serving as City contact should probiems/issues arise during the event. 2. No management or coordination of internal special events for the City such as State of the City address, Boards and Commission Dinner, Beautification Awards Dinner, dedications and grand openings. This would negatively impact General Services, Public Works, Police, Mayor's Office, Fire, and Risk Management. This includes: Deveioping and administering event budget. Planning internal event and implementing time lines . Coordinating and securing dates with elected officials calendars. Researching event venues. Researching and contracting vendors such as food, beverage, audio/visual, equipment rentals, entertainment, decoration, venue, floral. Securing and reviewing bids, negotiating contracts/pri'ing and meeting with selected vendors to review event logistics. Maintaining and managing invoicing and contracts. Serving as point person for City staff - General Services, Public Works, Poiice, Mayor's Office, Fire, Risk Management - and resolving any issues/ answer questions that arise. Coordinating meetings with City staff. Facilitating meetings and reviewing event logistics and timeiines. Creating invitation lists, monitoring invitation creation and design, stuffing and mailing invitations, managing RSVPs, resolving any questions guests may have. Overseeing publication of printed program. Organizing and monitoring program order - securing guest speakers, reserving VIP parking, drafting and writing talking points. Creating time line/flow of the day and ensuring vendors and City staff meet deadlines, set arrivals/departures, etc. 8 -23 ~!f? -.,;.....-.- ~ ~ C1TYQF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 126 Supervising on-site event. Creating schematic of event, scheduling and managing site reviews, a/v walk thrus and program rehearsals. Managing installation and dismantling of event. Creating and managing seating chart, as needed. Assisting and overseeing any creation of awards, giveaways, certificates, T-shirts, plaques, etc. as needed. 3. No management or coordination/permitting of block party permits. This would negatively impact Police, Fire, Public Works, Risk Management and the public. This includes: Serving as primary contact to the public who wish to hold a block party permit. Answering any questions, resolve any issues particularly those concerning liability and sound ordinances. Reviewing permits for questionable information that couid be a risk or liability to the City. Reviewing permit to ensure the party complies with City regulations. Supervising and monitoring permit through the routing process through City departments. Serving as primary contact for City staff. Notifying Public Works where to deliver and drop off street equipment to safety close down the street. Be final signing authority, approving party and maintaining ali block party files and records. 4. No management or coordination/permitting of filming permits. This would negatively impact Police, Fire, Risk Management, Public Works, the San Diego Filming Commission and production companies. This includes: Serving as primary contact to production companies and the San Diego Filming Commission. Answering any questions, resolving any issues particularly concerning property, risk management, City fees. Reviewing permits for questionable information that could be a risk or liability to the City. Supervising and monitoring permit through the routing process through City departments. Facilitating communication between staff and production companies Coordinating meetings with production companies and City staff. Facilitating meetings, review filming logistics and addressing any concerns with both parties. Be final signing authority, approving film shoot and maintaining all filming files and records. Attending larger film shoots and serving as City contact should problems arise during filming. Other Service Impacts: Stephanie Kingston plays a key role in the City's Emergency Operations Center serving as a backup Public Information Officer. She has been trained and certified in three incident command courses sponsored by FEMA's Emergency Management Institute as well as participated in a multitude of EOC 8 - 24 .s, 1ft-- --'- ~..~ ~ ."lYO' CHuLA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 126 drills and classes coordinated by the City of Chula Vista and County of San Diego for the past five years. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 - 25 ~\f?- --'- ,.,;;;'" ~-.. ~ CITY OF CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 127 Police LINE OF BUSINESS: Administrative Services/Professional Standards Unit PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate one Civilian Background Investigator. SERVICE AREA DESIGNATION: (See definitions below) Gl Co re o Semi-Core o Non-Core JUSTIFICATION: (Provide 0 brlefjustiflcation for the selected service area designation) The Professional Standards Unit is tasked with department wide training, sworn and civilian employment backgrounds, internal investigations, disciplinary functions, complaint tracking and processing of DMV records for the department. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $83,619 $0 ($83,619) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $83,619 $0 {$83,6191 OTHER BUDGET CONSIDERATIONS: (PrOVide any other information relevant to the savings that will result from Implementation of this proposal) 8 -26 ~!~ --"----- -'.. ::=- CllYQF (HULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 127 SERVICE IMPACTS: Number of Backgrounds completed - Civilian OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Elimination of the Civilian Background Investigator will require all civilian/volunteer backgrounds to be processed by the Police Agent who processes the sworn backgrounds. This will result in a 58% increase to the sworn background investigators workload. Despite a general hiring freeze, there are still many critical civilian and volunteer backgrounds that need to be completed. throughout the year. This will significantly delay the processing of backgrounds which will ultimately result in reduction of service to the community due to critical positions being left vacant while backgrounds are being processed. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 - 27 ~v?- --- - City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 128 CHOl'A '\1STA DEPARTMENT: Police LINE OF BUSINESS: Administrative Services/Community Relations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate one Poiice Community Relations Specialist SERVICE AREA DESIGNATION: (See definitions below) C!i Core o Semi-Core o Non-Core JUSTIFICATION: {Provide a brief justification for the selected service area designation} Maintaining positive relationships with the community and various demographic groups is critical. This position has direct oversight of the Community Relations Unit, which is responsible for a number of tasks that enhance relationships with our stakeholders, including oversight of the Senior Volunteer Patrol, coordination of the various community volunteer activities that the department participates in (Shop-with-a-Cop, PAL Toy and Food Drive), interacting with citizens on a myriad of subjects through neighborhood meetings, and conducting the highly popular Citizen Academy. This position also oversees the departments' crime reduction programs including Crime Free Multi-Housing, plan reviews, Crime Prevention Through Environmental Design (CPTED) assessments, Crime Prevention Programs, etc. The Community Relations Unit provides a vital link between the citizens of Chula Vista and the Police Department. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher leveis than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $83,618 $0 ($83,618) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $83,618 $0 {$83,618} 8 - 28 ~(f?- ~1!- ~~~~ CfIYQF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 128 OTHER BUDGET CONSIDERATIONS: (Provide ony other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: Unit-wide hours of participation in community events/crime prevention, outreach meetings, presentations, public contacts 1155 1155 1155 OTHER SERVICE IMPACTS: (Prepare 0 brief description of any service impacts not captured by the above performonce data) Elimination of one of the two Police Community Relations Specialist will critically limit the departments abiiity to respond to the over 625 questions from the community and the over 106 community outreach meetings that the Community Relations Unit participates in. Further, Crime Prevention Through Environmental Design assessments offered to citizens will be Significantly reduced. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related ta implementing this proposal) 8 -29 ~v?- --- ..;;.,:! .. CHOrx~ISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 129 Police LINE OF BUSINESS: Fiscal Operations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate Public Safety Analyst Position SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core J USTIFICA TION: (Provide a brief justification for the selected service area designation) Fiscal Operations provides fiscal, budget, payroll and resource management oversight to the Police Department. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $111,297 $0 ($111,297) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $111,297 $0 ($111,297) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant ta the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 8 - 30 ~!f? ---- ...;;;- ~ CITY OF (HULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 129 This would eliminate one of the two permanent Public Safety Analysts that work on the strategic crime analysis for the department. Strategic crime analysis differs from tactical analysis in that strategic anaiysis looks at long term, city-wide crime and disorder issues. Public Safety Analysts have been instrumental in developing many of the succesfui projects for the Police Department such as the Motel/Hotel Ordinance, Alcohol in Parks ordinance, residential burglary project, the Heien Putnam Award winning Anti-Bullying project, loud Party and Noise Ordinance as well as securing grants ranging from traffic safety grants to targeted enforcement grants. A reduction of one of these positions will have a significant negative impact on the Department's ability to efficiently respond to crime and disorder issues within the City. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian of any special circumstances related to implementing this propasal) 8 - 31 ~v?- :;;:- ~ (11'19, CHULA viSTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 130 Library LINE OF BUSINESS: Library Resources and Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce materials book budget SERVICE AREA DESIGNATION: (See definitions below) (!) Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) An additional reduction of $250,000 to the materials books budget will bring the combined reduction to $343,000. The Library strongly recommends against this reduction. Although the Library will seek community support to assist with funding book purchase as well as implementing a periodical sponsorship program, a reduction of this amount could be devastating to the Library's ability to meet public demand for databases, books, audio and video materials and periodicals. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services thatare nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $250,000 $0 ($250,000) Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $250,000 $0 ($250,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposol) The Library is already in the lower median (3.09 compared to an average 3.51) for holdings per capita compared to other public libraries in our population group. This additional reduction would drop us into the lower quartile of 1.68 per capita and put us in a position where making up ground might be impossible. 8 - 32 ~!~ -.,;----- -, .~.;:; City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 130 CITY OF CHULA VISTA SERVICE IMPACTS: Annual Materials Expenditures Per Capita OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) The Library anticipates that the number of materials ordered will be reduced by an additional 35% (total combined reduction 50%) and currently available databases will be reduced by up to 33%. We anticipate that this would result in a significant number of customer complaint and high levels of customer dissatisfaction. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSU ES: (Prepare 0 brief description of any speciai circumstances related to implementing this proposal) 8 - 33 ~\rt- -.,;....-.- ;;:;t'-; ~ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 131 .<;ITYOf (HuLA VISTA DEPARTMENT: Eng & GS LINE OF BUSINESS: Facility Maintenance (Custodiai Services) PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reclassify 6 Lead Custodians to 6 Custodian I SERVICE AREA DESIGNATION: (See definitions below) (!) Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Facility Maintenance is responsible for providing custodial (including supplies) and maintenance services to city staff, the public and outside entities so they can enjoy safe, clean, efficient and well-maintained facilities and special events. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: TOTAL 6 -6 o 6 -6 o Lead Custodian Custodian Personnel Services $37,991 $0 ($37,991) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $37,991 $0 {$37,9911 OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant ta the savings that will result from implementation of this propasal) SERVICE IMPACTS: 8 - 34 ~Ift... -.,..;-- -- ... .... ~ CITY OF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 131 OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts not captured by the above performance data) Flattens the Organization and limits promotional opportunity for Custodians. Will require direct supervision of custodians and lead duties by Supervisors. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepore a brief description of any special circumstances related to implementing this proposal) 8 - 35 ~Yc.. -~- =:E___ ~ CHOD.~lsrA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 132 Recreation LINE OF BUSINESS: Recreation Facilities & Programs PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Closure of Parkway Swimming Pool for six (6) months SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core J USTIFICA TION: (Provide a brief justification far the selected service area designation) Operation of swimming pools and associated programs and activities is a basic community expectation. The City has operated two swimming pools on a year-round basis for a number of years. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities proVide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $33,138 $0 ($33,138) Supplies & Services $40,800 $0 ($40,800) Other Expenses $0 $21,000 $21,000 Capital (non-C1P) $0 $0 $0 TOTAL $73,938 $21,000 ($52,938) OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that will result from implementation of this praposal) Part-time staffing costs will be reduced at Parkway Pool as a result of program reductions. Part-time staffing costs will be reduced at Loma Verde Pool, where part-time hours will be offset by full-time staff from Parkway Pool. Other savings will be realized through reductions in supply & service lines, notably utilities and chemicals. The pool water will be maintained at minimal levels to maximize cost savings while protecting valuable circulation equipment and the plaster surface of the pool. Impacts are to part-time staff. Personnel Services savings generated are hourly wages. 8 - 36 ~!f?- -.c -~ ~ .~1TY0f CHulA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 132 SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Some programs & participants displaced by this closure may be accommodated at Loma Verde Pool. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 10/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances reloted to implementing this proposal) A six month closure is being recommended, which will still allow the City to operate revenue generating programs during the late spring, summer, and early fall such as swimming lessons, aquatic camps, recreational swimming and pool rentals. A partial year closure also allows for the retention of highly qualified full-time staff; recruiting new full time staff to work less than full schedules would be very difficult if not impossible. 8 - 37 ~u?- --- ~...~~ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 133 CHliX. '<J'ISTA DEPARTMENT: Recreation LINE OF BUSINESS: Recreation Facilities PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of part-time hours at recreation facilitiies SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Staffing and supervision at recreation facilities is critical to safe and efficient operations, to provide adequate customer service, and to conduct both fee-free as well as revenue producing activities. These staff reductions will have severe impacts on customer service levels, may require reduction of operating hours at selected facilities (such as opening later, closing earlier, or closing for mid-day periods when insufficient revenue- producing activities are being conducted), and will essentially eliminate programs and activities that are conducted free of charge at most facilities. It may also have a negative affect on community use of facilities. Loss of staffing could also result in increase of liability exposure, as supervision of participants and facilities is diminished. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-Core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $154,304 $0 ($154,304) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $154,304 $0 ($154,304) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} Impacts are to part-time staff. Personnel Services savings generated are hourly wages. 8 - 38 ~(ft- 7i'.- =- ~ .c;llYOF CHuLA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 133 SERVICE IMPACTS: Attendance (12 month/all Recreation Centers) Customer Satisfaction (from user surveys) 1,045,000 95% 1,045,000 95% 1,000,000 80% OTHER SERVICE IMPACTS: (Prepare a brief description of any service impocts not captured by the above performance data) Customer service levels will be reduced as a result of decreased staffing, and operational hours may be adjusted to maximize remaining funding. Supervised activities that are fee-free will be eliminated or significantly reduced. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSU ES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 - 39 ~\f?- ~!?'"- -;;...::.; :;;~ ~ CHOrA ~lsrA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 134 Police LINE OF BUSINESS: Administrative Services/Community Relations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate the second Police Community Relations Specialist SERVICE AREA DESIGNATION: (See definitions below) C!J Core o Semi-Core o Non-Core J USTIFICA TION: (Provide a brief justification for the selected service area designation) Maintaining positive relationships with the community and various demographic groups is critical. This position has direct oversight of the Community Relations Unit, which is responsible for a number of tasks that enhance relationships with our stakeholders, including oversight of the Senior Volunteer Patrol, coordination of the various community volunteer activities that the department participates in (Shop-with-a-Cop, PAL Toy and Food Drive), interacting with citizens on a myriad of subjects through neighborhood meetings, and conducting the highly popular Citizen Academy. This position also oversees the departments' crime reduction programs including Crime Free Multi-Housing, plan reviews, Crime Prevention Through Environmental Design (CPTED) assessments, Crime Prevention Programs, etc. The Community Relations Unit provides a vital link between the citizens of Chula Vista and the Police Department. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service, Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations, Between the extremes of cbre and non-core, Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission, Also services not provided by most other jurisdictions, BUDGET IMPACT: Personnel Services $83,618 $0 ($83,618) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $83,618 $0 ($83,618) 8 -40 ~w?- -~- -. ~ CIlYOF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 134 OTHER BUDGET CONSIDERATIONS: (Provide any ather infarmatian relevant ta the savings that will result from implementatian af this propasal) SERVICE IMPACTS: Unit-wide hours of participation in community events/crime prevention, outreach meetings, presentations, public contacts 1,155 1,155 1,155 OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts nat captured by the abave performance data) Elimination of one of the two Police Community Relations Specialist will critically limit the departments ability to respond to the over 625 questions from the community and the over 106 community outreach meetings that the Community Relations Unit participates in. Further, Crime Prevention Through Environmental Design assessments offered to citizens will be significantly reduced. This represents the second Police Community Relations Specialist and would essentially close down the Community Relations Unit. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description af any special circumstances related ta implementing this propasal) 8 - 41 ~lft-- ~ ..~ ""'-- Cm'OF CHUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 135 Police LINE OF BUSINESS: Administrative Services / Professional Training PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate the Police Training & Development Supervisor position. SERVICE AREA DESIGNATION: (See definitions below) (!J Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The PTDS supervises the departments overall training program and develops the department-wide training plan, obtains course certification from POST, succession planning, and auditing of training records and reimbursements to ensure the department is compliant with State law and receiving maximum reimbursement from POST. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $117,541 $0 ($117,541) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $117,541 $0 ($117,541) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will resultfrom implementation of this proposal} SERVICE IMPACTS: 8 -42 ~y?- -...:---- -==::- ... ~ CllYOF CHUlA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 135 OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts not captured by the above performance data) Eliminating this position will significantly hamper the ability for the department to maintain accurate training records and apply for course certifications (which allows the department to host in-house training rather than pay an outside consultant), and apply for course reimbursement from POST. It would also mean audits of training records would not occur. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any speciai circumstances reiated to implementing this proposal) 8 - 43 ~N?- ~- ..;;.-~ ~ Cm'OF CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 136 Police LINE OF BUSINESS: Administrative Services/ Public Information PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Public Information Officer position. SERVICE AREA DESIGNATION: (See definitions below) C!i Core o Semi-Core o Non-Core JUSTI FICA TION: (Provide a brief justification for the selected service area designation) The PIO provides critical media coordination for the department including media relations, press releases, on- camera appearance, internal communications and responds to public records requests. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $127,179 $0 ($127,179) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $127,179 $0 ($127,1791 OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 8 -44 ~v?- -p- -. ~:;r CITY OF (HULA VISTA City of Chula Vista BudRet Reduction Proposal Form PROPOSAL: 136 Elimination of this position will result in delays in responding to public records requests, significant reduction in the positive public relations material to the media, eliminate the single point of contact for the media, and will eliminate the professional tie to media outlets which in the past have protected the department's, and City's reputation. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSU ES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 -45 ~!rt- T~ ""t~~~ CHLJi'A ~ISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 137 Public Works LINE OF BUSINESS: Parks and Open Space PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Tree Trimmer SERVICE AREA DESIGNATION: (See definitions below) C!i Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Because of their unique altered environment, urban trees are more prone to structural failure than trees that grow in the wild. However, trees that are properly trained while young need less attention and become much more sound structurally, which minimizes the probability of property damage and human injury due to limbs falling. This position is used primarily to trim small trees in newly developed areas and other locations where trees have been replanted in conjunction with tree removals. In addition, this position also helps supplement two 2- person crews by filling in when a trimmer is out; thereby allowing two Tree Crews to deploy on a more regular basis. With this cut, the service ievel impacts will be as indicated below. The numbers in parenthesis represent the workload for FY2006/07. - Impact on the section's ability to deploy two crews regularly (increased response times for complaints). - Reduction in trimming of young trees (650). - Reduction in planting trees (300). - Reduction in root pruning of trees (122). - May impact staff's ability to meet a grant obligation to plant 275 trees annually for next two years. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essentiai to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: TOTAL 1 1 o o Tree Trimmer 8 - 46 ~{f?- --"--- .~..c~: City of Chula Vista BudRet Reduction Proposal Form PROPOSAL: 137 CHOV- '\iISTA Personnel Services $74,405 $0 ($74,405) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $74,405 $0 ($74,405) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: Trimming requests (non-emergency) resolved within 30 days 33% 100% 25% OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES; (Prepare a brief description of any special circumstances related to implementing this proposal) 8 -47 ~\(?- ---'f1- -..... - CJl'/Of CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 138 Public Works LINE OF BUSINESS: Infrastructure Maintenance PROPOSED REDUCTION: (Prepare a brief statement describing the praposed budget reduction) Equipment Operator, Sr. Maintenance Worker & two S-yard dump trucks (Street Maintenance) SERVICE AREA DESIGNATION: (See definitions below) Gl Core o Semi-Core o Non-Core J USTIFICA TION: (Provide 0 brief justifiection for the selected service area designation) In December of 2007, the Street Maintenance Section had a Public Works Supervisor and Sr. Maintenance Worker (2 FTE's) eliminated due to budget constraints. In FY2000/01, six staff (6 FTE's) were added to the Street Maintenance Section to catch up with providing street maintenance services citywide. Since that time, the city's infrastructure has grown. Provided below is a breakdown of street miles added to the city since FY2000/01: o Streets (centerline) - 45.28 miles or 13% increase. o Streets (lane) - 113.06 miles or 13% increase. With this cut, four (4) of the six (6) staff added in FY2000/01 will be eliminated. Street Maintenance crews perform street repairs undertaken as a matter of urgency for safety reasons, or as part of the City's daily operations. These repairs are too small to outsource and are considered reactive street maintenance work. An exampie of these activities, include pothole repair, minor street reconstruction, major street reconstruction (less than 1,200 square feet), curb line asphalt repairs, lateral cut resurfacing, and skin patching/capping. Currently, the section has a 6-week backlog for pothole repair. With this cut, the service level impacts will be as indicated below. The numbers in parenthesis represent the workload for FY2006/07. - Major street reconstruction (37,796 sf) will be reduced by 55%. - Minor street reconstruction (25,002 sf) will be reduced by 55%repairs (874 sf) will be reduced by 55%. - Machine capping (35,262 sf) will be reduced by 55%. - Skin patching/hand overlay (42,679 sf) will be reduced by 55%. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. 8 -48 ~!f? --- ~,-." ~ CHOrA '\l'ISfA BUDGET IMPACT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL; 138 Equipment Operator Senior Maintenance Worker TOTAL 1 1 2 o 1 1 Personnel Services $165,620 $0 ($165,620) Supplies & Services $63,517 $0 ($63,517) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $229,137 $0 ($229,137) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant ta the savings thot will result from implementatian af this proposal) SERVICE IMPACTS: Pavement repaired annually (150,000 SF) Potholes repaired within 20 working days 100% 10% 80% 15% 50% 8% OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description af any special circumstances related to implementing this proposal) 8 - 49 ~v?- -~- -~ Cm'OF CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 139 Public Works LINE OF BUSINESS: Parks and Open Space PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Two Gardener I/II's, Parks Supervisor & pickup SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) For FY2007/08, seven (7) gardeners were eliminated due to budget constraints with the following service level impacts: - Sports fields renovations reduced from 20% to 10% annually. - Turf mowed frequency reduced from weekly to biweekly. - Turf weeded, edged, & sprayed reduced from weekly to biweekly - Litter/trash pickup reduced from 7 to 6 days a week (by excluding Wednesdays) - Scarifying (smoothing out the surface) of infields is completed quarterly instead of monthly. - Aeration of turf on sports fields has been reduced from quarterly to semi-annually. - Repairs to playgrounds are done on a reactive basis, instead of proactively. - Repairs to park amenities are done on a reactive basis, instead of proactively. With this cut, the services levels impacts are as follows: - Turf fields renovations reduced from 10% to 0% (eliminated). - Turf mowed biweekly (no change) - Turf weeded, edged, & sprayed reduced from biweekly to triweekly - Park restroom cleaning frequency reduced from 2x to 1x daily (all parks). - Litter trash pickup reduced from 6 days to 4 days a week. - Irrigation control systems installations, retrofits, & repairs done on a reactive basis, instead of proactively. Due to reduction of nine staff, supervisor no longer needed. With this proposal, the total number of personnel cuts for Park Maintenance are 10. This means that all the additional positions that were added since FY2000/01 to maintain all the new parks have been cut. Serllice Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided athigher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department1s mission. Also services not provided by most other jurisdictions. 8 - 50 ~!ft.. --- --- ~ . <;IlY Of CHuLA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 139 BUDGET IMPACT: Gardener 1/11 Park Supervisor TOTAL 2 1 3 o o o Personnel Services $221,216 $0 ($221,216) Supplies & Services $13,560 $0 ($13,560) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $234,776 $0 ($234,776) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: Renovate between 15 & 25 % of turf on sports 19% 10% 0% fields (annually) Parks restrooms cleaned "2x" daily (7 days a 100% 100% 0% week) Parks restrooms cleaned "lx" daily (7 days a N/A N/A 100% week) Turf mowed (weekly) 100% 50% 50% Turf weeded, edged, & sprayed (weekly) 100% 50% 33% Litter/trash pick (7 days a week) 100% 86% 57% OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 8 - 51 ~\{?- -.- -~~...... ""'-- CITY Of CHUIA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 139 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIALISSU ES: (Prepare a brief description of any special circumstances related to implementing this proposal) Total personnel cuts, including the previous 7, now total 10 positions; thereby eliminating all positions added since FY2000/01 to maintain all the new parks. 13 parks (125.4 acres) added since FY2000/01- 26% increase in acres. 8 - 52 ..$:.If? -.- -- ~ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 140 ClTYOf CHUIA VISTA DEPARTMENT: Eng & GS LINE OF BUSINESS: Facility Management & Maintenance (Construction and Repair) PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reductian) Eliminate 1 FTE Painter SERVICE AREA DESIGNATION: (See definitions below) o Core ~ Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification far the selected service area designation) Construction & Repair is responsible for all maintenance and repair activities to City facilities. Based on trade classification within the division, loss of position iess of an impact for critical service than others. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essentiai to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $83,228 $0 ($83,228) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $83,228 $0 ($83,228) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) 8 - 53 ~v?- ----- ...;;:;::- ~ C"'Of (HUlA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 140 SERVICE IMPACTS: # of work orders completed % of response time to services requested Reduced Reduced OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Elimination af this existing position will shift all citywide painting service activities from two Painters to one. Individuals in the painting position paint, patch, texture, epoxy, tile, and repair / replace ceiling tiles and flooring. Future services provided by this position would be reduced, as performance of these work tasks would be the responsibility. of the one remaining Painter. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare 0 brief description of any special circumstances related to implementing this proposal) 8 - 54 ~\(?- --- ~~.;: CHO\J. ~ISTA DEPARTMENT: City of Chula Vista BudRet Reduction Proposal Form PROPOSAL: 141 Eng & GS LINE OF BUSINESS: Facility Maintenance (Custodial Services) PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate 1.5 HE Permanent Part Time Custodians (3 persons) SERVICE AREA DESIGNATION: (See definitions below) C!i Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Facility Maintenance is responsible for providing custodial and maintenance (including supplies) services to city staff, the public and outside entities so they can enjoy safe, clean, efficient and well-maintained facilities and special events. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $94,987 $0 ($94,987) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $94,987 $0 ($94,987) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) 8 - 55 ~H?- -..,.~ ~.:::........~ .<;nYOF CHulA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 141 SERVICE IMPACTS: # of square feet of facilities cleaned/maintained # of non-routine, non-scheduled tasks (dynamic tasks) completed # of employees available for special events Reduced Reduced o OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prep ore a brief description of any special circumstances related to implementing this proposal) 8 - 56 ~\{?- ------ ~- ~ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 142 CHOrA'\iISTA DEPARTMENT: Public Works LINE OF BUSINESS: Infrastructure Maintenance PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Traffic Devices Technician (Traffic Signai & Street Light Maintenance) SERVICE AREA DESIGNATION: (See definitions below) (!) Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The Traffic Signal & Street Light Maintenance Section currently consists of four (4) technicians. In 2005, due to the growth of the city, a fourth technician was added and a Traffic Signal preventative maintenance (PM) program was implemented. PM benefits the City in the long-term by reducing maintenance costs. However, with this cut, the PM program will cease as only three technicians will be available to perform all other maintenance requests and tasks. With this cut, the service levei impacts will be as indicated below. The numbers in parenthesis represent the workload for FY2006/07. - Streetlight relamp/repairs (1,205) will be reduced by 25%. - Dig alert/markouts (2,525). - Traffic signal field investigations/repairs (2,108) will be reduced by 25% - Traffic signals PM's (654) will be eliminated. - Streetlight and traffic signal emergencies (250). - Response time for service requests will increase from 3-5 days to 7-10 days. The impacts indicated above would result in increased malfunctions of traffic signals, thereby causing traffic congestion and delays. Service Area Designations: Services essential to the department's mission and fuifill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher ieveis than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: TOTAL 1 1 o o Traffic Devices Technician 8 - 57 ~Vt-- -~- =:t, >= CITY OF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAl..: 142 Personnel Services $102,682 $0 ($102,682) Supplies & Services $22,080 $0 ($22,080) Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $124,762 $0 ($124,762) OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 - 58 ~\ft- -11- ~-- ~ CllYOF CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 143 Public Works LINE OF BUSINESS: Parks and Open Space PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Two-Person Tree Trimming Crew, lift truck & chipper SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Currently, the Urban Forestry section has two 2-person tree-trimming crews. In 1993, this section had three 2- person crews and will only have "one" crew remaining with this cut. Due to the city's growth, since FYOO/Ol, over 5,200 new trees have been planted citywide. This represents a 23% increase in young trees requiring maintenance. Trees that are properly trained while young need less attention and become much more sound structurally, which minimizes the probability of property damage and human injury due to limbs falling. With the proposed reduction, trimming of young trees will be "eliminated", With this cut, the service level impacts will be as indicated below. The numbers in parenthesis represent the workload for FY2006/07. - City's liability could increase due to delays in clearing right-of-way obstructions or trip hazards. - Roadway clearance requests for line of sight will be delayed from 30-45 days to 60-120 days. - Trimming of young trees will be eliminated (only complaint trims will be addressed). - Response to other complaints will be delayed from 3-6 weeks to 10-12 weeks. - Reduce planting (300) & watering of new trees (6,743) will be reduced by 50%. - Reduce root pruning (122) of trees will be reduced by 50%. - Default on grant obligation to plant 275 trees annually for next two years ($31,625). Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: TOTAL 1 1 2 o o o Tree Trimmer Senior Tree Trimmer 8 - 59 ~!f?. ~ CffYOF CHUlA VISTA City of Chula Vista Bud~et Reduction Proposal Form PROPOSAL: 143 Personnel Services $171,875 $0 ($171,875) Supplies & Services $50,056 $0 ($50,056) Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $221,931 $0 ($221,931) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the sovings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSU ES: (Prepare a brief description of any special circumstances related to implementing this proposal) In 1993, this section had three 2-person crews and will only have "one" crew remaining with this cut. 8 - 60 ~v?- ------ .~ ...4: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 144 CHtSl'A ~ISTA DEPARTMENT: Eng & GS LINE OF BUSINESS: Facility Management & Maintenance (Construction & Repair) PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminated 1 FTE Electrician SERVICE AREA DESIGNATION: (See definitions below) o Core @ Semi-Core o Non-Core J USTIFICA TION: (Provide a brief justification for the selected service area designation) Facility management & maintenance is responsible maintenance, construction and repair services to city staff, the public and outside entities so they can enjoy safe, clean, efficient and well-maintained facilities and special events. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $91,550 $0 ($91,550) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $91,550 $0 ($91,550) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) 8 -61 ~!ft.. -15fr- ~, -..- ~ (ITYOF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 144 SERVICE IMPACTS: # of unplanned minor Capital Improvement Program (C1P) projects completed Red uced - Emergency Only o # of employees available for special events OTH ER SERVICE I M PACTS: (Prepare a brief description of any service impacts not captured by the above perfarmance data) Current authorized positian is vacant. This position was authorized to address the increased electrical workload initiated by the construction of new parks and building facilities. Elimination ofthis position will continue to impede the services provided by C&R's Electrical Division. Without this additional position, the Division will continue to limit the number of electrical maintenance activities performed versus those necessary to implement an effective Preventative Maintenance Program. The Division's primary response will continue to be Emergencies and Priority #1 service requests. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any speciai circumstances reiated to implementing this proposal) 8 - 62 ~\(c.. -.-- ~ ~ ~ DIYOJ' CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 145 Public Works LINE OF BUSINESS: Infrastructure Maintenance PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Two-person Legend Crew SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation] The Street Striping Section has two 2-person Legend crews that maintain traffic markings throughout the City to promote: 1) safe traffic flow, 2) ensure that City residents and visitors have safe, clear, and continued access throughout the City, 3) reduce the liability of the City, and 4) allow enforcement of the traffic laws by the Police Department. The major work tasks include: a. striping and installing raised and temporary pavement markers for lane demarcation; b. painting pavement legends, curbs, crosswalks, and parking spaces; and c. layout, spot and place temporary pavement markers in preparation for striping new or resurfaced streets. With this cut, one of two 2-person crews will be cut; thereby reducing safety, increasing City liability, and reducing effectiveness of parking and traffic controls throughout the City. With this proposal, the service ievel impacts will be as indicated below. The numbers in parenthesis represent the workload for FY2006/07. - Painting crosswalks (616 In ft) will be reduced by SO%. - Painting curbs (4,893 In ft) will be reduced by 50%. - Painting pavement legends (6,479) will be reduced by 50%. - Pavement marker installations (18,785) will be reduced by 50%. - Thermoplastic installations (17,851 sf) will be reduced by 50%. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: TOTAL 1 1 2 1 1 2 Maintenance Worker 1/11 Senior Maintenance Worker 8 - 63 ~!ft.. --- ~~ ~ Cm'QF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 145 Personnel Services $152,869 $0 {$152,869} Supplies & Services $26,962 $0 ($26,962) Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $179,831 $0 {$179,8311 OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the sovings that will result from implementation of this proposal) There are currently no vacant Senior Maintenance Worker or Maintenance Worker 1/11 positions in this workgroup, and any reductions in staffing will generate service impacts. The vacancies listed above are in a different workgroup in the Public Works Department. The vacancies allow the City to transfer the incumbents to other positions, avoiding potential iayoffs. This transfer does not reduce the service impacts associated with eliminating the Senior Maintenance Worker and Maintenance Worker 1/11 positions. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the obove performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 - 64 ~w?- -'f!- _.~ - CllYOf CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 146 Public Works LINE OF BUSINESS: Inspection Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Stormwater Compliance Inspector (NPDES) SERVICE AREA DESIGNATION: (See definitions below) C!i Core o Semi-Core o Non-Core J USTIFICA TION: (Provide a brief justification for the selected service area designation) Currently, Public Works Inspector's are providing the services that were anticipated to be performed by the vacant storm water compliance inspector position. The decision has been made that this service can no longer be provided because storm water compliance inspections are currently non-funded and Impact the general fund, whereas public works inspectors are supposed to generate revenue. Pursuant to the National Pollutant Discharge Elimination System (NPDES) Municipal Permit, the City is required to conduct regular inspections of construction sites as well as annual inspections of existing industrial, commercial, and municipal facilities. The City is also required to minimize illegal discharges by responding to observed or reported illegal discharges and taking enforcement action when necessary. The above tasks are conducted by two Storm Water Compliance Inspectors. Permit Requirements -Inspect all municipal facilities annually. - Inspect 20% of all inventoried industrialj commercial facilities annually (including 100% of high priority facilities). - Inspect construction sites as follows: Rainy Season: -High priority sites biweekly -Other sites, If one acre or more monthly, if less than one acre as needed. Dry Season: -As needed Responding to Vioiations Based on past experience, the City receives an average of 120 reported violations per year. An Inspector spends between 1 to 3 hours per violation, which includes education, writing citations and reports, etc. A Storm Water Compliance Inspector's time spent on this task is, therefore, about 240 hours. Consideration of the above demonstrates that about 3,900 hours inspector staff time is required per year, which is equivalent to two full time Storm Water Compliance Inspector positions. Non-compliance with Municipal Permit requirements is a violation of the above referenced laws and may subject the City to enforcement action by the San Diego Regional Water Quality Control Board or third party lawsuit. Enforcement by the Regional Board may vary from a Notice of Violation to monetary fines up to $25,000 per day. Eliminating this position could result in the City not remaining in compliance with the new NPDES permit. 8 - 65 ~!f?. -...- ~ci~ .9TYOf CHuLA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 146 At the April 3rd Budget Workshop, Council supported elimination of a Public Works Inspector from the Development Services Fund. Staff proposed to transfer the incumbent Public Works Inspector into this vacant position, avoiding a layoff. Eliminating this Storm Water Compliance Inspector pOSition will result in the layoff of a Public Works Inspector. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the departmentls mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $85,910 $0 ($85,910) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $85,910 $0 ($85,910) OTHER BUDGET CONSIDERATIONS: (Provide any other information reievont to the savings that wiil result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 8 - 66 ~\rc- -,.- - -' ~ .l;.lT'(OF CHuLA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 146 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 -67 ~Jr?- -~- ~,,~~ CHOrx~lsrA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 147 Eng & GS LINE OF BUSINESS: Construction and Repair Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Elimination of FIT benefited Painter. SERVICE AREA DESIGNATION: (See definitions below) C!i Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Loss of second Painter would be an impact to core service provided by this trade, however, based on trade classification in the overall division, this trade is ranked lowest. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $77,710 $0 ($77,710) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $77,710 $0 ($77,710) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} 8 - 68 ~Ift.. ---- -- ~- ~ CITY OF CHUIA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 147 SERVICE IMPACTS: # of work orders completed % of response time to service requested OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts nat captured by the above performance dato) Acceptance of this cut along with Number 11 will leave zero painters in the department. Obviously, necessary painting work will be significantly deferred and/or ignored. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 - 69 ~\ft-- 7..-- ~ CHOI'A ~ISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 148 Police LINE OF BUSINESS: Fiscal Operations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce Sr. Public Safety Analyst to .90 FTE SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Fiscal Operations provides fiscal, budget, payroll and resource management oversight to the Police Department. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $11,751 $0 ($11,751) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $11.751 $0 ($11.751) OTHER BUDGET CONSIDERATIONS: (Provide any other Information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 8 -70 ~!f?. -..:--r- ~:= ~ CIlYOF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAl..: 148 This would reduce the Sr. Public Safety Analyst from a full-time employee to .90 FTE. This would mean this position would work a total of 72 hours per pay period. This position supervises a very busy Research and Analysis unit which responds to informational requests from the press, residents, departments, other agencies as well as provide' detailed crime analysis for the officers of the department. As it is now, there are several projects on the "back burner" due to low staffing in the unit. A reduction in the number of hours this position works will further delay important projects from being started. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSU ES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 -71 ~\ft.. --- ~~7~ CHt5r.x.~ISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 149 Public Works LINE OF BUSINESS: Infrastructure Maintenance PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reductian) Turn-off 800 illuminated street name signs citywide (100%). SERVICE AREA DESIGNATION: (See definitions below) o Core ~ Semi-Core o Non-Core JUSTI FICA TION: (PrOVide a brief justification for the selected service area designation) Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $0 $0 $0 Other Expenses $20,000 $0 ($20,000) Capital (non-ClP) $0 $0 $0 TOTAL $20,000 $0 ($20,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) These signs provide bright illumination of the street names signs at various intersections throughout the city. Under this proposal, these signs would be permanently deactivated and replaced with retro- 8 -72 ~Jf~ ~1.:: ""-- City of Chula Vista Budget Reduction Proposal Form PROPOSAL.: 149 .<;mo' (HuLA VISTA reflective street name signs as they age (7-10 years). Turning off these signs will cause reduced night time recognition of street names signs. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/0l/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 -73 ~v?- ----- -~--- -~ ---- .9TYOf CHuLA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAl..: 150 Public Works LINE OF BUSINESS: Infrastructure Maintenance PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Two Person Graffiti Crew. SERVICE AREA DESIGNATION: (See definitions below) o Core @ Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustification for the selected service area designation) The positive image and environment created by the swift removal of graffiti throughout the city is beneficial to residents, businesses, and visitors: - Creating a positive visual image of the city, - Increasing interest in residing and investing in the city, and - Increasing community pride and livability. Research consistently demonstrates that prompt graffiti removal plays a key role in reducing graffiti levels. in order to accommodate the change in the City's ordinance requiring that graffiti on private property be removed by City crews and along the rights of way within "two days" of notification, this graffiti crew was approved in FY2004-05. Graffiti removed in FY2006/07 as follows: - Commercial (102,826 sf). - Private (178,577 sf). - Public (218,460 sf). - Cox/SDG&E/SBC boxes (1,269). - Traffic Control boxes (305). When graffiti is allowed to remain on a property and it is not promptly removed, it invites even more markings; thereby taking longer to remove. With the removal of this graffiti crew, the City's ordinance will need to be revised to reflect a 120-hour or five-day removal requirement. The majority of those individuais who paint graffiti seek notoriety and recognition of their graffiti as they attach status to having their work seen. Thus, prolonged visibility due to the sheer volume, scale and complexity of the graffiti, and placement of the graffiti in hard-to-reach places, enhance the person's satisfaction. This proposal eliminates one of two 2-person Graffiti Crews. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not ali other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations; Between the extremes of core and non-core~ Core Services: Non-Core Services Servicesthatare nice to have but not essential to the department's mission. .Also services not provided by most other jurisdictions. 8 -74 ~Yt- ::--'ot.= ,... .... CITY OF CHUIA VISTA BUDGET IMPACT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 150 Senior Maintenance Worker Maintenance Worker I TOTAL 1 1 2 1 1 2 Personnel Services $142,487 $0 ($142,487) Supplies & Services $11,200 $0 ($11,200) Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $153,687 $0 ($153,687) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation af this proposal) There are currently no vacant Senior Maintenance Worker or Maintenance Worker 1/11 positions in this workgroup, and any reductions in staffing will generate service impacts. The vacancies listed above are in a different workgroup in the Public Works Department. These vacancies allow the City to transfer the incumbents to other positions, avoiding potential layoffs. This transfer does not reduce the service impacts associated with eliminating the Senior Maintenance Worker and Maintenance Worker 1/11 positions. SERVICE IMPACTS: Graffiti abated within 48 hours of notification OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) The City's ordinance will need to be revised to reflect a 120-hour or five-day graffiti removal requirement (instead of within 48 hours from notification). 8 -75 ~\r?- --- = ~ "qlYOf CHuLA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAl..: 151 Police LINE OF BUSINESS: Patrol Operations / Community Patrol PROPOSED REDUCTION: (Prepare a brief statement describing the praposed budget reduction) One Community Service Officer position - One of Four SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide 0 briefjustification for the selected service area designation) CSO's are the civilian auxiliary of Patrol. They take low level crime reports, handle vehicle abatement, traffic control and other duties that would otherwise be directed to a Peace Officer. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the departmentls mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $71,232 $0 ($71,232) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $71,232 $0 ($71,2321 OTHER BUDGET CONSIDERATIONS: {Provide any other informatian relevant to the savings that wili result from implementation of this proposal} 8 -76 ~\ft... -11- -;::- .... ~ CITY OF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 151 SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) CSO's handle low level calls-far-service which allows Peace Officers to focus on responding to more serious calis-for-service. By reducing the number of CSO's in the Community Patrol Division, calls-for- service which would have been handled by CSO's will now be handled by patrol officers, further eroding the departments ability to meet GMOC thresholds, and causing further delays for routine reports to the public. Having already suffered the loss of three CSO's to the Community Patrol Division, the elimination of any more CSO's wili exponentially affect the Departments ability to meet GMOC threshold standards, as well as the expectations of the community for service. The Department is currently analyzing the effects of transferring other CSO's from Investigations to handle calls-for- service. This in turn would impact sex crimes registration and or financial crimes investigations. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 -77 ~\~ --'- ~ - CIlYOf (HULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 152 Police LINE OF BUSINESS: Patrol Operations / Community Patrol PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) One Community Service Officer position - Two of Four SERVICE AREA DESIGNATION: (See definitions below) C!l Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) CSO's are the civilian auxiliary of Patrol. They take low level crime reports, handle vehicle abatement, traffic control and other duties that would otherwise be directed to a Peace Officer. Service Area Designations: Services essential to the department's mission and fulfiil basic expectation of the community. Most if not ail other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher ievels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $71,232 $0 ($71,232) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $71,232 $0 ($71,232) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) 8 -78 ~!f?- "iti "-. -~ ~ "~mOF CHuLA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 152 SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impocts not captured by the obove performance data) CSO's handle low level calls-for-service which allows Peace Officers to focus on responding to more serious calls-for-service. By reducing the number of CSO's in the Community Patrol Division, calls-for- service which would have been handled by CSO's will now be handled by patrol officers, further eroding the departments ability to meet GMOC thresholds, and causing further delays for routine reports to the public Having already suffered the loss of three CSO's to the Community Patrol Division, the elimination of any more CSO's will exponentially affect the Departments ability to meet GMOC threshold standards, as well as the expectations of the community for service. The Department is currently analyzing the effects of transferring other CSO's from Investigations to handle calls-for- service. This in turn would impact sex crimes registration and or financial crimes investigations. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any speciai circumstances related to implementing this proposal) 8 -79 .:::}.\{c.. -....- ~ -.... ~ CllYOF CHUIA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 153 Police LINE OF BUSINESS: Patrol Operations / Community Patrol PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) One Community Service Officer position - Three of Four SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core J USTIFICA TION: (PrOVide a brief justification for the selected service area designation) CSO's are the civilian auxiliary of Patrol. They take low level crime reports, handle vehicle abatement, traffic control and other duties that would otherwise be directed to a Peace Officer. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $71,232 $0 ($71,232) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $71,232 $0 ($71,232) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) 8 - 80 ~v~ -.- ...o;.,"",:-~ -~ CHOE!. ~lsrA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 153 SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) CSO's handle low level calls-for-service which allows Peace Officers to focus on responding to more serious calls-for-service. By reducing the number of CSO's in the Community Patrol Division, calls-for- service which would have been handled by CSO's will now be handled by patrol officers, further eroding the departments ability to meet GMOC thresholds, and causing further delays for routine reports to the public. Having already suffered the loss of three (SO's to the Community Patrol Division, the elimination of any more CSO's will exponentially affect the Departments ability to meet GMOC threshold standards, as well as the expectations of the community for service. The Department is currently analyzing the effects of transferring other CSO's from Investigations to handle calls-for- service. This in turn would impact sex crimes registration and or financial crimes investigations. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 - 81 ~\f?- -r- ~ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 154 CITY OF CHUIA VISTA DEPARTMENT: Police LINE OF BUSINESS: Patrol Operations / Community Patrol PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) One Community Service Officer position - Four of Four SERVICE AREA DESIGNATION: (See definitions beiow) C!J Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) CSO's are the civilian auxiliary of Patrol. They take low level crime reports, handle vehicle abatement, traffic control and other duties that would otherwise be directed to a Peace Officer. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services ServiCes provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Serv;ces: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $71,232 $0 ($71,232) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $71,232 $0 {$71,2321 OTHER BUDGET CONSIDERATIONS: (Provide any other infarmation relevant to the savings that wili resuit from implementation of this proposal) 8 - 82 ~Yc.-. --- n~~ CfTYOF CHUlA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 154 SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts nat captured by the above performance data) eso's handle low level calls-for-service which allows Peace Officers to focus on responding to more serious calls-far-service. By reducing the number of eso's in the Community Patrol Division, calls-for- service which would have been handled by eso's will now be handled by patrol officers, further eroding the departments ability to meet GMOe thresholds, and causing further delays for routine reports to the public. Having already suffered the loss of three eso's to the Community Patrol Division, the elimination of any more eso's will exponentially affect the Departments ability to meet GMOe threshold standards, as well as the expectations of the community for service. The Department is currently analyzing the effects of transferring other eso's from Investigations to handle calls-for- service. This in turn would impact sex crimes registration and or financial crimes investigations. IMPLEMENTATION: EARliEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this praposal) 8 - 83 ~\ft- ~"'- ~ ~ City of Chula Vista BudRet Reduction Proposal Form PROPOSAL: 155 CHO\'A~ISTA DEPARTMENT: Police LINE OF BUSINESS: Community Patrol/Street Crime & Gang Suppression PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate Two Street Team Officers - One of Three. SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The Street Team is a proactive patrol unit which is able to quickly respond to targeted crime problems throughout Chula Vista. This unit is the departments primary tool in addressing serious crime events, especially in western Chula Vista. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $258,488 $0 ($258,488) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $258,488 $0 ($258,488) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: 8 - 84 ~!~ --- ..;;:.--~ C[TYOF CHUlA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAl.; 155 OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not coptured by the above performance data) Without the Street Team, the department will be unable to send targeted enforcement to areas of the City experiencing increased violent crime activity. In 2005, the department initiated Operation Safe Neighborhood (OSN) in response to significant amounts of violent crime and was conducted primarily through the use of the Street Team. OSN was successful in reducing violent crime by 42% in targeted areas during the project. Without a proactive unit like the Street Team, the department would only be able to reactively respond to crime problems. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 - 85 ~If?- -~- ~~~.. CIn'OF CHUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 156 Police LINE OF BUSINESS: Community Patrol PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of two Peace Officers from Patrol - One of Seven SERVICE AREA DESIGNATION: (See definitions below) (!) Core o Semi-Core o Non-Core JUSTIFICATION: (Provide 0 brief justification for the selected service area designation) Peace Officers provide proactive and reactive responses to citizen calls-for-service. Community Patrol provides essential services to the public and is at the core of all municipal policing agencies. Service Area Designations: Services essentiai to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher leveis than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services; Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $258,488 $0 ($258,488) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $258,488 $0 ($258,488) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from Implementation of this proposal) 8 - 86 ~\{?- -..,;q-- -- - - CfTYOf CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAl..: 156 SERVICE IMPACTS: Average Calls-for-service per Patrol Officer OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Reducing the number of Peace Officers in Patrol will have several impacts upon the community including: slower response times to calls-far-service; reduction in flexibility to react to changing crime and disorder problems; less police presence in the community and a negative impact to GMOC Priority One and Two response time thresholds. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSU ES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 - 87 ~l~ -,- _.. ...~ ~ .c;nYOf CHuLA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 157 Police LINE OF BUSINESS: Community Patrol PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of two Peace Officers from Patrol - Two of Seven SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Peace Officers provide proactive and reactive responses to citizen calls-for-service. Community Patrol provides essential services to the public and is at the core of all municipal policing agencies. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core~ Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $258,488 $0 ($258,488) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $258,488 $0 ($258,488) OTHER BUDGET CONSIDERATIONS: (Provide any other information reievant to the savings that will result from implementation of this proposal) 8 - 88 ~!fc.. -1IlIIi- -0;... _ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 157 .91YO' CHuLA VISTA SERVICE IMPACTS: Average Calls-for-service per Patrol Officer OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Reducing the number of Peace Officers in Patrol will have several impacts upon the community including: siower response times to calls-for-service; reduction in f1exibiiity to react to changing crime and disorder problems; less poiice presence in the community and a negative impact to GMOC Priority One and Two response time thresholds. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 - 89 ~\{?- -n- - ~""'+ ~ CITY Of CHUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL.: 158 Police LINE OF BUSINESS: Community Patrol PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of two Peace Officers from Patrol - Three of Seven SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core J USTIFICA TION: (Provide a brief justification for the selected service area designation) Peace Officers provide proactive and reactive responses to citizen calls-for-service. Community Patrol provides essential services to the public and is at the core of all municipal policing agencies. Service Area Designations: Services essentiai to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $258,488 $0 ($258,488) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $258,488 $0 ($258,488) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) 8 - 90 ~!I?- ~......- ...0:. ... ~~ -~ cm'OF CHUIA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAl...: 158 SERVICE IMPACTS: Average Calls-for-service per Patrol Officer OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Reducing the number of Peace Officers in Patrol will have several impacts upon the community including: slower response times to calls-for-service; reduction in flexibility to react to changing crime and disorder probiems; less police presence in the community and a negative impact to GMOC Priority One and Two response time threshoids. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSU ES: (Prepare a brief description of any speciol circumstances related to implementing this proposal) 8 - 91 ~\{t;.. ---- ..o;;~~ ~ CITY OF (HULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 159 Police LINE OF BUSINESS: Community Patrol PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of two Peace Officers from Patrol - Four of Seven SERVICE AREA DESIGNATION: (See definitions below) (!) Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Peace Officers provide proactive and reactive responses to citizen calls-for-service. Community Patrol provides essential services to the public and is at the core of all municipal policing agencies. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential tathe departmentls mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $258,488 $0 ($258,488) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $258,488 $0 ($258,488) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) 8 - 92 ~!f? -..:....-.- ~~~ ~ ClnOF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 159 SERVICE IMPACTS: Average Calls-for-service per Patrol Officer OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performonce data) Reducing the number of Peace Officers in Patrol will have several impacts upon the community including: slower response times to calls-for-service; reduction in flexibility to react to changing crime and disorder problems; less police presence in the community and a negative impact to GMOC Priority One and Two response time thresholds. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSU ES: (Prep ore a brief description of any special circumstances related to implementing this proposal) 8 - 93 ~v?- ffiltl- ~~ .. City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 160 CtTYOF CHUIA VISTA DEPARTMENT: Police LINE OF BUSINESS: Community Patrol PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of two Peace Officers from Patrol- Five of Seven SERVICE AREA DESIGNATION: (See definitions below) (!) Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Peace Officers provide proactive and reactive responses to citizen calls-for-service. Community Patrol provides essential services to the public and is at the core of all municipal policing agencies. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are niceto have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $258,488 $0 ($258,488) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $258,488 $0 ($258,488) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) 8 - 94 ~Jf?- -..c1[:-:: --, : CllYQF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAl.: 160 SERVICE IMPACTS: Average Calls-for-service per Patrol Officer OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts nat captured by the above performance data) Reducing the number of Peace Officers in Patrol will have several impacts upon the community including: slower response times to calls-for-service; reduction in flexibility to react to changing crime and disorder problems; less police presence in the community and a negative impact to GMOC Priority One and Two response time thresholds. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSU ES: (Prepare a brief description of any special circumstances related to implementing this praposal) 8 - 95 ~(ft.- --- _..~-~ ~ (ITIOr CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 161 Police LINE OF BUSINESS: Community Patrol PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of two Peace Officers from Patrol - Six of Seven SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide 0 briefjustification for the selected service area designation) Peace Officers provide proactive and reactive responses to citizen calls-for-service. Community Patrol provides essential services to the public and is at the core of all municipal policing agencies. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $258,488 $0 ($258,488) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $258,488 $0 ($258,488) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant ta the savings that will result from implementation of this proposal) 8 - 96 ~lft.. -.- -- --::-" City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 161 CITYQF CHULA VISTA SERVICE IMPACTS: Average Calls-for-service per Patrol Officer OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Reducing the number of Peace Officers in Patrol will have several impacts upon the community including: siower response times to calls-for-service; reduction in flexibility to react to changing crime and disorder problems; less police presence in the community and a negative impact to GMOC Priority One and Two response time thresholds. IMPLEMENTATION: EARliEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any speciai circumstances related to implementing this proposal) 8 - 97 ~\{?- ~~- ~ ~ CllYOF CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 162 Police LINE OF BUSINESS: Community Patrol PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of one Peace Officer from Patrol- Seven of Seven SERVICE AREA DESIGNATION: (See definitions below) C!J Core o Semi-Core o Non-Core J USTIFICA TION: (Provide a brief justification for the selected service area designation) Peace Officers provide proactive and reactive responses to citizen calls-for-service. Community Patrol provides essential services to the public and is at the core of all municipal policing agencies. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations.. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $129,244 $0 ($129,244) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $129,244 $0 {$129,2441 OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that will resultfrom implementation of this proposal) 8 - 98 ~!f?. --~--= City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 162 Cm'QF CHUlA VISTA SERVICE IMPACTS: Average Calls-for-service per Patrol Officer OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Reducing the number of Peace Officers in Patrol will have several impacts upon the community including: slower response times to calls-for-service; reduction in flexibility to react to changing crime and disorder problems; less police presence in the community and a negative impact to GMOC Priority One and Two response time thresholds. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any speciai circumstances related to implementing this proposal) 8 - 99 .::$Ut.- --....-.- -.~-:t~ ~ C1lYQI' (HUlA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 163 DEPARTMENT: Police LINE OF BUSINESS: Investigations/Special Operations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate One Narcotics Task Force Officer SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (ProVide a briefjustification far the selected service area designation) The Narcotics Task Force Officer works in a multi-jurisdictional narcotics enforcement team which handles mid to high level narcotics trafficking in San Diego County. This differs from the City's NET team, which handles street level narcotics within Chula Vista. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $129,244 $0 ($129,244) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $129,244 $0 ($129,244) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) Could potentially negatively affect the amount of Asset Forfeiture received by the department. SERVICE IMPACTS: 8 - 100 ~u?- -11- ..;; ~ _~fT\'OF CHuLA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL:: 163 OTHER SERVICE IMPACTS: (Prepare a brief description af any service impacts not captured by the abave perfarmance data) This wiii eliminate one officer from the Narcotics Task Force (NTF). NTF is a multi-jurisdictional task force which investigates mid to high ievel narcotics trafficking throughout San Diego County. The City currently has two Officers working in this task force. Elimination of this position wiii weaken the City's ability to obtain critical information regarding mid to high level narcotics trafficking within Chula Vista. The Police Department relies upon this task force for the expertise to handle these often large and very compiex investigations which actually span several cities, counties and foreign soil. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 -101 ~\(?- -11- "'" ~ "c;mOF (HuLA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 164 Police LINE OF BUSINESS: Investigations/Special Investigations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate Narcotics Enforcement Team Officer SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core J USTIFICA TION: (Provide a brief justification for the selected service orea designation) The Narcotics Enforcement Team (NET) provides street level narcotics investigations throughout the City of Chula Vista. Service Area Designations: Services essential. to the department's mission and fulfill basic expectation of the community. Most if notall other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Serv;ces: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $129,244 $0 ($129,244) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $129,244 $0 {$129,244} OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare 0 brief description of any service impacts not captured by the above performance data) 8 -102 ~!{?- -r- ...;.~ City of Chula Vista Budget Reduction Proposal Form PROPOSAl.: 164 CllYOF CHUlA VISTA This would eiiminate one of the three officers on the Narcotics Enforcement Team which would impair the departments abiiity to address street level narcotic enforcement. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: {Prepare a brief description of any speciai circumstances reiated to implementing this proposal} 8 -103 ~\f?- -ilIII- -:;;~~~ CITY OF CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form I?ROI?OSAL: 165 Police LINE OF BUSINESS: Community patrol/K-9 Unit PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of One Peace Officer (K-9 Unit) from Patrol SERVICE AREA DESIGNATION: (See definitions below) C!i Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The K-9 Officer is an essential component to the Community Patrol function. The K-9 Officer provides a less- lethal option for officers and is essential to officer safety in a variety of situations which might otherwise put officers in a significantly more dangerous situation. Most police departments have K-9 officers on staff and there is a community expectation that a modern police agency would deploy a K-9 unit as part of normal patrol operations. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not ail other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $129,244 $0 ($129,244) Supplies & Services $2,439 $0 ($2,439) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $131,683 $0 ($131,683) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) 8 - 104 ~!ft.. -,,- -~ ~ CITI'OF (HULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 165 SERVICE IMPACTS: Number of High Risk K-9 Requests for Service Handled 720 720 660 OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above perfarmance data) Reducing the number of K-9 Officers from 5 to 4 Officers will mean that there will be 40 hours less coverage available for Community Patrol. This will leave a full shift without K-9 coverage all week long. K-9's provide a much safer, less-lethal options for officers who find a suspect hiding in a dangerous area, which would make apprehending the suspect significantly more risky for the officer. Often-times just announcing that a K-9 is being sent in will coax the suspect out of hiding without further incident. K-9's are an effective force multiplier since without K-9, significantly more officers would be needed to clear a building (rather than one dog). IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances reioted to impiementing this proposal) 8 - 105 ~Vt- --~;- ~~ ClTYOF CHUlA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 166 DEPARTMENT: Police LINE OF BUSINESS: Investigations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of one Police Agent from the Property Crimes Unit. SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core J USTIFICA TION: (Provide a brief justification for the selected service area designation) Investigations are a core service of any municipal police agency. Although less notorious than homicides, rapes, assaults and other crimes of violence, it is property crimes that actually affect far more people in our community. Property crimes actually shape the quality of iife in the City and affect how safe residents feel in their homes and neighborhoods. Maintaining an effective property crimes unit is important to enhance the actual and perceived safety of Chula Vista. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the communitY. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $134,823 $0 ($134,823) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $134,823 $0 ($134,823) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that wiii result from implementation of this proposal) 8 - 106 ~!ft.. -.- ~-~ ~~=::~ C1TYQF CHUlA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAl..: 166 SERVICE IMPACTS: Average number of property crime Cases Assigned per Agent 518 518 575 OTHER SERVICE IMPACTS: (Prepare a brief descriptian of any service impacts not captured by the above performance data) A reduction in the property crimes division will have a direct negative service impact to the community and solvability of property crimes. At full staff, there are 10 detectives in Property Crimes who handled 5,177 cases in FY 06-07. Most of these cases are reported with little or no suspect information or evidence. To have an impact on these cases, investigators must follow up on any small leads available, which can be a labor intensive process. Fraud, forgery and identity theft cases often involve a huge amount of energy in pouring through stacks of business records, personal records and other documents in order to develop suspects. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 -107 ~\f? -...- -- ~ ~ ~ CHl51:A ~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form IJR0IJOSAL: 167 Police LINE OF BUSINESS: Investigations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of one Police Agent from the Property Crimes Unit (Auto Theft Detective). SERVICE AREA DESIGNATION: (See definitions belaw) (!) Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Investigations are a core service of any municipal police agency. With auto theft and theft from autos comprising nearly 50% of the City's Part 1 crime figures, investigation of auto theft and theft from autos is critical to trying to reduce auto theft. Service Area Designations: Services essential to the department's mission and fulfili basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $134,823 $0 ($134,823) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $134,823 $0 ($134,823) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) 8 -108 ~!ft- ~-- - - City of Chula Vista Budget Reduction Proposal Form - PROPOSAL: 161f CllYQF CHULA VISTA SERVICE IMPACTS: Number of Auto Theft Cases Assigned OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) The workload of this position (2,165 vehicle thefts assigned to the Auto Theft Detective in FY 06-07) would be distributed amongst existing property crimes detectives who currently working at capacity (5,177 other property crime cases). The overall impact will reduce the number of case follow-ups and as a matter of practicality, the quality of certain investigation will suffer. Citizens will notice a decrease in the amount of investigative follow-up. Currently there are 10 property crime detectives (including the auto theft detective) with a proposed reduction of three positions. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 -109 ~\r?- ----- --- ---- ~ (mop (HUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 168 Police LINE OF BUSINESS: Patrol Operations / Special Weapons & Tactics PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reduction) SWAT Program. SERVICE AREA DESIGNATION: (See definitions below) C!i Core o Semi-Core o Non-Core J USTIFICA TION: (Provide a brief justification for the selected service area designation) SWAT provides highly trained officers who provide a tactical response to high risk situations (active shooters, hostage situations, Barricaded suspect, etc.). Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services thatare nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $82,984 $0 ($82,984) Supplies & Services $5,342 $0 ($5,342) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $88,326 $0 ($88,326) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from Implementation af this proposal) Personnel Services savings is from Overtime. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service Impacts not captured by the above performance data) Without a City SWAT Team, the department would have to rely upon the County of San Diego's Sheriffs Office for any SWAT responses (as they are the primary mutual aide responder). This would significantly reduce the departments control at any SWAT response within the City and increase the City's liability. Additionally, the SWAT Team assists with high risk search warrants and the elimination of the team would significantly reduce the departments' ability to serve high risk warrants when 8 -110 ~If? -!IIlI- .....;::~ City of Chula Vista Budget Reduction Proposal Form - PROPOSAl.: 16& CITYQF CHUlA VISTA having to rely on other agencies busy SWAT teams, and thereby increasing the risk of injury or death to officers serving warrants. The SWAT budget is comprised of overtime which is utilized for the Police Officer Standards and Training (POST) mandated 16 hours of monthly training. There are no full-time SWAT team members. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 -111 ~w?- ----- ""'- -~ City of Chula Vista Budget Reduction Proposal Form PROPOSAL; 169 CrrvOF (HUlA VISTA DEPARTMENT: Police LINE OF BUSINESS: Patrol Operations / Street Crime & Gang Suppression PROPOSED REDUCTION: (Prepare a brief statement describing the praposed budget reduction) Two Street Team Officers. SERVICE AREA DESIGNATION: (See definitions beiow) C!l Core o Semi-Core o Non-Core J USTIFICA TION: (Provide a brief justification for the selected service area designation) The Street Team is a proactive patrol unit which is able to quickly respond to targeted crime problems throughout Chula Vista. This unit is the departments primary tool in addressing serious crime events, especially in western Chula Vista. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $244,874 $0 ($244,874) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $244,874 $0 ($244,874) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposai) SERVICE IMPACTS: 8 -112 ~lft.. ---- -~ ---- CiT\'Of CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPQSAt= 169 OTHER SERVICE I M PACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Without the Street Team, the department will be unable to send targeted enforcement to areas of the City experiencing increased violent crime activity. In 2005, the department initiated Operation Safe Neighborhood (OSN) in response to significant amounts of violent crime and was conducted primarily through the use of the Street Team. OSN was successful in reducing violent crime by 42% In targeted areas during the project. Without a proactive unit like the Street Team, the department would only be able to reactively respond to crime problems. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 - 113 ~v(,.. -,- :::;..~~ Cm'OF CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 170 Police LINE OF BUSINESS: Patrol Operations / Street Crime & Gang Suppression PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Two Street Team Officers. SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (ProVide a brief justification far the selected service area designation) The Street Team is a proactive patrol unit which is able to quickly respond to targeted crime problems throughout Chula Vista. This unit is the departments primary tool in addressing serious crime events, especially in western Chula Vista. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond .basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essentiai to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $244,874 $0 ($244,874) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $244,874 $0 ($244,874) OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that will resultfrom implementation of this proposal) SERVICE IMPACTS: 8 -114 ~!f?- -~- --....:...;:~ -~ CITYQF CHUlA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAl.: 170 OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above perfarmance data) Without the Street Team, the department will be unable to send targeted enforcement to areas of the City experiencing increased violent crime activity. In 2005, the department initiated Operation Safe Neighborhood (OSN) in response to significant amounts of violent crime and was conducted primarily through the use of the Street Team. OSN was successful in reducing violent crime by 42% in targeted areas during the project. Without a proactive unit like the Street Team, the department would only be able to reactively respond to crime problems. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 -115 ~Nt- -..,--- -.... ~ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 171 CITY OF (HULA VISTA DEPARTMENT: Police LINE OF BUSINESS: Patrol Operations/ Street Crime & Gang Suppression PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) One Street Team Officer. SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The Street Team is a proactive patrol unit which is able to quickly respond to targeted crime problems throughout Chula Vista. This unit is the departments primary tool in addressing series crime events, especially in western Chula Vista. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other Jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $122,437 $0 ($122,437) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $122,437 $0 ($122,437) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: 8 -116 ~Vt.- -.- --......=~...... -~ ~ Cln'OF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form P80POSAL: 1.71 ~ OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the abave perfarmance data) Without the Street Team, the department will be unable to send targeted enforcement to areas of the City experiencing increased violent crime activity. In 2005, the department initiated Operation Safe Neighborhood (OSN) in response to significant amounts of violent crime and was conducted primarily through the use of the Street Team. OSN was successful in reducing violent crime by 42% in targeted areas during the project. Without a proactive unit like the Street Team, the department would only be able to reactively respond to crime problems. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances reloted to implementing this proposal) 8 -117 ~u?- -:-m:: City of Chula Vista Budget Reduction Proposal Form PROPOSAL.: 172 ~ CI1YOF (HULA VISTA DEPARTMENT: Police LINE OF BUSINESS: Patrol Operations / Street Crime & Gang Suppression PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Street Team Agent. SERVICE AREA DESIGNATION: (See definitions below) C!i Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The Street Team is a proactive patrol unit which is able to quickly respond to targeted crime problems throughout Chula Vista. This unit is the departments primary tool in addressing series crime events, especially in western Chula Vista. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of coreand non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Aiso services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $134,823 $0 ($134,823) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $134,823 $0 ($134,8231 OTHER BUDGET CONSIDERATIONS: (Provide any ather infarmation relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: 8 -118 ~Vt- --- ,,"- ~ ~ Cm'OF CHUlA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 172 OTHER SERVICE IMPACTS: (Prepare a brief descriptian of any service impacts not captured by the abave perfarmance data) Without the Street Team, the department will be unable to send targeted enforcement to areas of the City experiencing increased violent crime activity. In 2005, the department Initiated Operation Safe Neighborhood (OSN) in response to significant amounts of violent crime and was conducted primarily through the use of the Street Team. OSN was successful in reducing violent crime by 42% in targeted areas during the project. Without a proactive unit like the Street Team, the department would only be able to reactively respond to crime problems. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSU ES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 - 119 ~\(?- -....-.- ..t, ~~ ~ CllYOF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form A ROPOSAl.: 173 DEPARTMENT: Police LINE OF BUSINESS: Patrol Operations / Street Crime & Gang Suppression PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Street Team Sergeant. SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The Street Team is a proactive patrol unit which is able to quickly respond to targeted crime problems throughout Chula Vista. This unit is the departments primary tooi in addressing series crime events, especially in western Chula Vista. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher ievels than other jurisdictions or beyond bask expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the departmentls mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $155,086 $0 ($155,086) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $155,086 $0 ($155,086) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} SERVICE IMPACTS: 8 -120 ~!f?. ~1;f'- ~- -. : CllYQF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form Cc" PROPOSAL: 173 OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Without the Street Team, the department will be unable to send targeted enforcement to areas of the City experiencing increased violent crime activity. In 2005, the department initiated Operation Safe Neighborhood (OSN) in response to significant amounts of violent crime and was conducted primarily through the use ofthe Street Team. OSN was successful in reducing violent crime by 42% in targeted areas during the project. Without a proactive unit like the Street Team, the department would only be able to reactively respond to crime problems. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 - 121 ~M?- ~ "~- ""'-- CITY Of (HULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 174 Police LINE OF BUSINESS: Investigations / Juvenile Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) One School Resource Officer (SRO). SERVICE AREA DESIGNATION: (See definitions below) GJ Core o Semi-Core o Non-Core J USTIFICA TION: (Provide a brief justification for the selected service area designation) School Resource Officers respond to calls-far-service to the S8 schools in both the (hula Vista Elementary School District and Sweetwater Union High School District. SRO's are at the schools during school hours and respond to about 20,000 calls for service per year, as well as provide a variety of training to students as well as provide a positive roll model to students. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $122,437 $61,218 ($61,219) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $122,437 $61,218 ($61,219) OTHER BUDGET CONSIDERATIONS: (Provide any other infarmation relevant to the savings that will result fram implementation of this proposal) SERVICE IMPACTS: 8 -122 ~(f?. -~- ~ CITY OF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAl..: 174 OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) The SRO program would be reduced by nearly 50% under proposais 53 - S6 combined. This would mean the reduction of one Sergeant, one Agent and five Officers from the program. This would have a significant impact on the program. Currently the program services 58 schools in both the Sweetwater Union High School District and Chula Vista Elementary School District. This would increase the number of schools per officer from 2.9 schools per officer (including the agents) up to 4.1 schools per officer. This will mean that there would be a shift of roughly half of the calls for service from the SRO's to Patrol (-10,000 CFS) which will have a negative impact upon the departments ability to improve priority two response times, and would most likely negatively impact priority one response times. It would also significantly reduce the departments ability to deal with significant school events such as school traffic problems, on-campus school shooter scenarios (SRO's are first responders to school shooting incidents), on campus crime incidents and the wide variety of services that the SRO's provide to the schools (DARE Programs, Stranger/Danger Program, anti-gang programs, etc.) This proposal will be met with stiff opposition from parents, school district officials and teachers/staff from the schools. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 -123 ~w?- -,1- ...;:. ~ ~ CfIYOF CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAl.: 175 Police LINE OF BUSINESS: Investigations / Juvenile Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Four School Resource Officers (SRO). SERVICE AREA DESIGNATION: (See definitions below) C!i Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) School Resource Officers respond to calls-far-service to the 58 schools in both the Chula Vista Elementary School District and Sweetwater Union High School District. SRO's are at the schools during school hours and respond to about 20,000 calls for service per year, as well as provide a variety of training to students as well as provide a positive roll model to students. Service Area Designations: Services essential to the department's mission and fulfiil basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher leveis than other jurIsdictions or beyond basic expectations; Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $489,748 $244,874 ($244,874) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $489,748 $244,874 ($244,874) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: 8 -124 ~!(t- :-~ -~ (mop CHULA VISTA City of Chula Vista Budget Reduction Proposal Form ~RR0POSA[: 175 OTHER SERVICE IMPACTS: (Prepare a brief description of any service impocts not coptured by the above performance data) The SRO program would be reduced by nearly SO% under proposals S3 - 56 combined. This would mean the reduction of one Sergeant, one Agent and five Officers from the program. This would have a significant impact on the program. Currently the program services 58 schools in both the Sweetwater Union High School District and Chula Vista Elementary School District. This would increase the number of schools per officer from 2.9 schools per officer (including the agents) up to 4.1 schools per officer. This will mean that there would be a shift of roughly half of the calls for service from the SRO's to Patrol (-10,000 CFS) which will have a negative impact upon the departments ability to improve priority two response times, and would most likely negatively impact priority one response times. It would also significantly reduce the departments ability to deal with significant school events such as school traffic problems, on-campus school shooter scenarios (SRO's are first responders to school shooting incidents), on campus crime incidents and the wide variety of services that the SRO's provide to the schools (DARE Programs, Stranger/Danger Program, anti-gang programs, etc.) This proposal will be met with stiff opposition from parents, school district officials and teachers/staff from the schools. IMPLEMENTATION: EARLIEST I MPLEM ENTATION DATE: 07/01/2008 SPECIAL ISSU ES: (Prepare a brief description of any special circumstances related ta implementing this proposal) 8 -125 ~Vt.- --- ""- ~ CHOE\'\\'ISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAl..: 176 Police LINE OF BUSINESS: Investigations / Juvenile Services PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reductian) School Resource Officer (SRO) Agent. SERVICE AREA DESIGNATION: (See definitians below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification far the selected service area designation) School Resource Officers respond to calls-far-service to the S8 schools in both the Chula Vista Elementary School District and Sweetwater Union High School District. SRO's are at the schools during school hours and respond to about 20,000 calls for service per year, as well as provide a variety of training to students as well as provide a positive roll model to students. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $134,823 $67,411 ($67,412) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $134,823 $67,411 ($67,412) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the sovings that will result from implementation of this propasal} SERVICE IMPACTS: 8 -126 ~!f?. -..:---- _'-c-~ ~ CITY OF CHUlA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAl: 176 OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts nat captured by the above performance data) The SRO program would be reduced by nearly 50% under proposals 53 - 56 combined. This would mean the reduction of one Sergeant, one Agent and five Officers from the program. This would have a significant impact on the program. Currently the program services 58 schools in both the Sweetwater Union High School District and Chula Vista Elementary School District. This would increase the number of schools per officer from 2.9 schools per officer (including the agents) up to 4.1 schools per officer. This will mean that there would be a shift of roughly half of the calls for service from the SRO's to Patrol (-10,000 CFS) which will have a negative impact upon the departments ability to improve priority two response times, and would most likely negatively impact priority one response times. It would also significantly reduce the departments ability to deal with significant school events such as school traffic problems, on-campus school shooter scenarios (SRO's are first responders to school shooting incidents), on campus crime incidents and the wide variety of services that the SRO's provide to the schools (DARE Programs, Stranger/Danger Program, anti-gang programs, etc.) This proposal will be met with stiff opposition from parents, school district officials and teachers/staff from the schools. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 -127 .:::} 1ft,.. ~.- ~~...... ~ _Q1YOf (HULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form RROROSAL: 177 Police LINE OF BUSINESS: Investigations / Juvenile Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) School Resource Officer (SRO) Sergeant. SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) School Resource Officers respond to calls-far-service to the 58 schools in both the Chuia Vista Elementary School District and Sweetwater Union High School District. SRO's are at the schools during school hours and respond to about 20,000 calls for service per year, as well as provide a variety of training to students as well as provide a positive roll model to students. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the departmentls mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $155,086 $0 ($155,086) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $155,086 $0 ($155,086) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} SERVICE IMPACTS: 8 -128 ~!f? ~...-.- ~--~ City of Chula Vista Budget Reduction Proposal Form PROPOSAL; 177 CITI'OF CHUlA VISTA OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) The SRO program would be reduced by nearly 50% under proposals 53 - 56 combined. This would mean the reduction of one Sergeant, one Agent and five Officers from the program. This would have a significant impact on the program. Currently the program services 58 schools in both the Sweetwater Union High School District and Chula Vista Elementary School District. This would increase the number of schools per officer from 2.9 schools per officer (including the agents) up to 4.1 schools per officer. This will mean that there would be a shift of roughly half of the calls for service from the SRO's to Patrol (-10,000 CFS) which will have a negative impact upon the departments ability to improve priority two response times, and would most likely negatively impact priority one response times. It would also significantly reduce the departments ability to deal with significant school events such as school traffic problems, on-campus school shooter scenarios (SRO's are first responders to school shooting incidents), on campus crime incidents and the wide variety of services that the SRO's provide to the schools (DARE Programs, Stranger/Danger Program, anti-gang programs, etc.) This proposal will be met with stiff opposition from parents, school district officials and teachers/staff from the schools. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 8 -129 ~Vt- "'9.- 'S!'" ~ CI1YOf CHULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 178 Fire LINE OF BUSINESS: Calls For Service PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of Urban Search and Rescue (USAR) Vehicle Staffing Levels/Closure of a Fire Station SERVICE AREA DESIGNATION: (See definitions below) C!J Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The USAR 53 Unit is a 24 hour first responder resource that provides core emergency medical response services and conducts highly specialized rescue operations to the community. The Fire Department uses this unit as a front-line first responder for emergency medical calls. This unit responds to all incidents that have the greatest potential for rescuer and victim fatalities. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the departmentts mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: TOTAL 6 3 9 o o o Firefighter (112 Hr) Fire Captain (112 Hr) Personnel Services $1,163,466 $0 ($1,163,466) Supplies & Services $56,277 $0 {$56,277} Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $1,219,743 $0 ($1,219,743) 8 - 130 ~Ut- --.:---- -.,,;:_.~ - City of Chula Vista Budget Reduction Proposal Form PROPOSAl..: 178 CfITOF CHULA VISTA OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that will result from implementation of this proposal) Reducing the USAR Staffing by nine positions will result in a violation of the Staffing for Adequate Fire and Emergency Response (SAFER) Grant agreement. Under the terms of the grant agreement, the City must maintain the baseline staffing levels that were in existence prior to accepting the SAFER Grant Funds and must also maintain the grant funded positions filled. The SAFER Grant agreement is not tied specifically to the USAR staffing levels. Any reductions to baseline suppression personnel will void the terms of the agreement. This will further result in the City having to repay the $468k received from the SAFER Grant. The City wili not be eligible to receive federal grant funds until these funds are repaid. Future grant funding opportunities will also be jeopardized due to the City failing to meet the grant requirements. The Fire Department will layoff nine (9) fire fighting personnel (first responders) if this proposal is implemented. The implementation of this proposal is not recommended due to the severe impact to the public safety of the community. SERVICE IMPACTS: % of Emergency Calls Responded to within 7.0 85.2% 85% >80.0% min. (GMOC) Total number of calls first responder calls 0 0 754 shifted to other units Unit requests responded to with full USARS3 1,484 1,528 0 capabilities Rescue calls responded to with full USAR 53 146 150 0 capabilities Number of Fire Stations Closed 0 0 1 OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the obove performance data) The USAR 53 Unit is a 24 hour first responder resource that provides core emergency medical response services and conducts highly specialized rescue operations to the community. The Fire Department uses this unit as a front-line first responder for emergency medical and fire response calls. This unit responds to 750 calls for service as the primary first responder to medical aids and rescue calls. This unit also responds to more than 1,500 emergency calls as an additional resource to assist other city engine companies. Reducing the staffing on the Urban Search and Rescue (USAR 53) vehicle would impact the citizens of the community and fire department operations as follows: Community Impacts: - Eliminating the USAR component of USAR 53 through staffing reductions will cause a fire station to be closed. There will be one less first responding unit available to serve the community. The station that will be closed has not been determined. The most likely candidates are stations 6,8 and 9. - The closing of the station will affect the GMOC fire response standard. The Fire Department will be performing with 2005 staffing levels where 76% of the priority 1 calls for service were responded to 8 -131 ~Jf?- ------ -. ~..... qT)'OF CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 178 within the 7 minute standard. Response times will also increase, as second and third calls for service will take longer to respond to due to one less unit being available for coverage. Service to the community will also be degraded as the 750 yearly emergency calls that are responded to by this unit are shifted to other engine companies. _ There will be no specialized rescue vehicle to respond to emergency rescue calls for service. These are the types of calls that happen less often but have the greatest potential for rescuer and victim fatalities. Truck companies, that are not trained at the same level for rescue calls nor have the specialized tools of the USAR, will be responding to these calls instead. This will result in an increased risk to the community and fire personnel safety. _ Additional fire engine companies will be dispatched to second alarm assignments lessening the amount of coverage for the rest of City. This will result in increased risk to community safety. _ USAR 53 will have its service capability reduced by more than 80% if 75% of the staffing is reduced. The lighting and air supply functions of the USAR vehicle will be left in service if this staffing reduction is implemented. The community will not have the benefit of the rest of the specialized rescue tools that are carried on the USAR vehicle when rescue calls are responded to. Operational Impacts: _ The effective Fire Force will take longer to assemble on the fire ground. In addition, it will take longer for the incident commander to assess the situation and give unit assignments. The effective fire force is comprised of at least 17 personnel assembled at a scene in order to conduct fire suppression operations. Longer assembly times will result in a safety hazard for the public and suppression personnel. _ The Fire Department will have a reduced ability to train personnel in technical rescue functions necessary to address the more severe rescue incidents that have a high potential of victim and rescuer safety. The rescue functions where training will be reduced are as follows: high angle, low angle, heavy objects, shoring, breaching, trench, confined space, vehicle extrication and search capabilities (building collapse). The implementation of this proposal is not recommended due to the severe impact to the public safety of the community. 8 - 132 ~(f? --"---.- ~~ ~ .<;:ITYOF CHuLA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 178 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of ony special circumstances related to implementing this proposal) Reducing the USAR Staffing by nine positions will result in a violation of the SAFER Grant agreement. This will further result in the City having to repay the $468k received from the SAFER Grant Program. The SAFER Grant agreement will be violated regardless of where fire suppression reductions are made. The City must maintain baseline staffing fire suppression levels that were in existence prior to accepting SAFER Grant funds and must also maintain the grant funded positions. The SAFER Grant funds are not tied specifically to USAR staffing levels. The City will not be eligible to receive federal grant funds until these funds are repaid if the terms of the SAFER Grant are violated. Future grant funding opportunities will also be jeopardized due to the City failing to meet the grant requirements. The Fire Department will layoff nine fire fighting (first responders) positions if this proposal is implemented. The implementation of this proposal is feasible but not recommended due to the severe impact to the public safety of the community that will result from closing a Fire Station if this proposal is implemented. 8 - 133 r~ jk,41 tj MEMORANDUM April 15, 2008 From: Budget Subcommittee (Cox/RindoneX'\~ To: City Council ~ ' Subject: Report to City Council on Proposed Budget in the Department of Mayor/Council for Fiscal Year 2008/09 In the continuing effort to reduce the City's budget, the Council Budget Subcommittee has prepared the attached Department of Mayor and Council proposed budget for City Council consideration. Although City Manager Garcia has indicated that no further budget cuts are necessary, the proposed reductions will allow the City Manager greater fiscal flexibility. The Council Budget Subcommittee recommends that: the 10% reduction made in FY 07/08 be maintained in FY 08/09; reduced spending in the Office of Mayor more greatly reflect actual spending from FY 07/08; pay raises received by Mayor and Council in accordance with the City Charter be balanced by reductions in the Mayor/Council car allowances, until such time as the pay raise for managers is reinstated. The budget is divided into six "Blocked Budget" divisions: Administration, Mayor, and Council Seats I -4. These divisions are divided into two categories, specifically PersOlmel and Supplies and Services. Council Budget Subcommittee Recommended Budget Reductions by blocked budget category: DEPARTMENT Proposed Percent Dollar Amount* ADMINISTRA nON Reduction Personnel 0 Supplies and Services $24,922 Sub-total 10% $24,922 MAYOR'S OFFICE Personnel $11 0,429 Supplies and Services $9,338 Sub-total 20% $119,767 COUNCILMEMBER OFFICE Personnel $12,063 Supplies and Services $4,919 Sub-total 10% $16,982 Council X 4 $67,928 Denartment Reduction 14% $212,617 *Totals may not add due to rounding April 15, 2008 Administration: Other Professional Services, Promotional Expenses, Printing and Binding, Office Supplies, and Travel are recommended to be reduced to reflect actual costs from FY 07/08. The budget amount set for FY 07/08 was based on the experience of fiscal year 2006/07. Based on actual experience during fiscal year 07/08, a new baseline is recommended. The proposed reductions amount to $24,922. The Council Budget Subcommittee discussed realigning the budget for the Constituent Services Manager that currently falls under the Office ofthe Mayor. Since the duties of that position are conducted on behalf of the department as a whole, future consideration can be given to draw the position's budget from the Department's Administration blocked budget. This budget proposal does not contain this change. Mayor: A 35% reduction in the Mayor's car allowance offsets the pay increase by $4,600 in FY08/09. Freezing the Coastal and Environmental Advisor position results in a reduction of $110,429. Supplies and Services are proposed to be reduced by $9,338, for a total reduction of $119,767 representing 20% reduction from FY 07/08. All or a portion of the Car Allowance reduction may be restored if the 4% managers' raise is restored. Councilmember: The proposed Council Office reduction for FY 08/09 is recommended to be 10%, the same 10% as FY 07/08: $16,982 ($2,310 from the car allowance plus $14,672), to be allocated at each Councilmember's discretion, as described below. All or a portion of the Car Allowance reduction may be restored if the 4% managers' raise is restored. Each Councilmember shall submit a memo to the City Manager by June 20, 2008, identifying the line items from his budget from which $14,672 will be taken. If this memo is not received by June 20, 2008, the City Manager shall make adjustments as indicated in the attached proposed Council Budget Subcommittee's proposed Mayor & City Council Department Budget for FY 08/09. If approved, budget reductions will be applied to designated line items, as presented in the attached budget. The City Manager shall have the authority to implement these recommendations if needed. Allocations for the Mayor, Administration, or Council blocked budgets may be redistributed within Supplies and Services at anytime as long as the total budget reduction among each Office's blocked budgets is maintained and budget rules are observed. April 15, 2008 MAYOR & COUNCIL DEPARTMENT: COUNCIL BUDGET SUBCOMMITTEE PROPOSAL FY 08-09 % $$$ Reduction Oept Budget With Reduction Reductions ADMINISTRATION Executive Secretarv $ - $ 100659 Receotionist $ - $ 64,473 Overtime $ - $ . Sick-in-lieu $ - $ 547 HourlV, PARS, and Medicare $ - $ ..6.211 MOU Deferral Pavment $ - $ 1828 Worke~s Comp $ 5289 Sub-total $ . 179,007 Sunnlies and Services Other Professional Services 10% $ 2,000 $ 18000 Promotional Expenses 55% $ 17,064 $ 13,962 Printina & Bindina 50% $ 3,622 $ 3622 Postane $ - $ 284 Office sUOoiies 15% $ 939 $ 5,320 Phone Service $ - $ 1444 Travel 25% $ 1,297 $ 3,890 Sub-Total $ 46 521 ADMINISTRATION TOTAL 10% $ 24922 $ 226.528 MAYOR'S OFFICE Mavor $ 1n665 Mavor Car Allowance 35% $ 4,200 $ 7800 Chief of Staff $ 173.362 Chief of Staff Car Allowance $ - $ 4800 Constituent Services Manaaer* $ 87814 Coastal Advisor 100% $ 106,229 $ - Sick-in-lieu $ . Worke~s Como $ 10578 Sub-total $ 110,429 $ 462,039 Supplies and Services Cellular Phone 100% $ 500 $ - Printino & Bindino 25% $ 934 $ 2.601 postane 20% $ 171 $ 685 Other Commodities 45% $ 5,400 $ 6800 Travel 15% $ 2,334 $ 13.224 Sub-Total $ 9,338 $ 23310 MAYOR TOTAL 20% $ 119,78" $ 485.349 COUNCILMEMBER OFFICE Councilmember $ 60,385 Council member Car Allowance 35% $ 2,310 $ 4290 Council Aide 16% $ 9,753 $ 51,202 Worke~s Comp $ 5,290 Sub-Total $ 12,063 $ 141,167 Sunnlies and Services Cellular Phone Service 100% $ 500 $ . Printi"n & Bindina 25% $ 467 $ 1,400 Postaae 20% $ 86 $ 342 Other Commodities 45% $ 2,700 $ 3,300 Travel 15% $ 1,167 $ 8,812 Sub. Total $ 4,919 $ 11655 COUNCIL SUBTOTAL 10.0% $ 16.982 $ 152822 COUNCIL SUBTOTAL X 4 10.0% $ 67,928 $ 611.288 DEPARTMENT BUDGET 14% $ 212,617 $ 1,322.165 The proposed Administration, Mayor and Council budget reductions will take effect on July 1, 2008. Each Councilmember shall submit a memo to the City Manager by June 20, 2008 identifying the line items from which $14,672 will be taken ($2,310 will be taken from the Car Allowance. The totai budget reduction per Council seat blocked budget is $16,982). If this memo is not received by June 20,2008, the City Manager shall make adjustments necessary within each Council blocked budget to reach this total. The Car Allowance reduction mav be restored if the 4% manaaers' raise is restored. Customer Name TAVA Address City Phone City of Chula Vista 315 'F' Street Chula Vista, CA 91910 (619) 476-5301 fax (619) 409-5435 At t' ",1 ~ ,;;'" ii'- , ........ 0:71 - Description 11 1 - Police Agent (1100-2200) 33 3 - Police Officer (1100-2200) Payment Details @ o o Name CC# Expires Invoice No. r 16 (' ,.-( INVOICE - Date 211/2008 Order No, Rep FOB Hr Rate $69,86 I $63.43 SubTotal Shipping & Handling Taxes State TOTAL [~_~~e on~_ This is an estimate onlll for Police Services for Cineo de Malto at olfertime plus 20% EST/MATE O/vL)/ TOTAL $768,46 $2,093,19 $2,861,65 $2,861,65 i I I City of Chula Vista 315 'F' Street Chuta Vista, CA 91910 (619) 476-5301 fax (619) 409-5435 Invoice No. INVOICE !!!!5 9 L42~....~.~. ~. Customer Name TAVA ':1 n'\ 0 " Address I, (I, ~0 ' .,., r j,'i \.:~ Ij;:;:.o;;;.;; l.-' tc''-O.. 1""'t'" City Phone.1 {hi 11- Date 2/1/2008 Order No. Rep FOB ,. be ". \f\:,""t -1 Hrs Description Hr Rate TOTAL l I 11 1 - Police Agent (1100-2200 hours) $158.11 I $ i ,739.23 I. 33 3 - Police Officer (1100-2200 hours) $143.57 $4,737.74 1 I $77.12 I \ $84.82 SubTotal $6,476.97 Payment Details "" Shipping & Handling @ Taxes State 0 0 TOTAL $6,476.97 Name CC# \ Office Use Only I L-__.~-~-_.~.~_._---------_._-_: Expires Tllis is tile actual cost for tile 2008 Cinco De Mavo Festival. ESTIMA iE O!llL "