HomeMy WebLinkAbout2008/04/08 Item 4
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
CITY COUNCIL
AGENDA STATEMENT
APRlL 8TH, 2008, Item 4
--
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE PURCHASE OF
PRINT SERVICES FROM DOWNTOWN COPY & PRINT,
INC., DIEGO & SON PRINTING INC., BIRMINGHAM
PRESS INC., SPIRIT GRAPHICS & PRINTING, INC.,
COMMERCIAL PRESS AND COPY WORLD IN
ACCORDANCE WITH TERMS AND CONDITIONS OF
CITY OF CHULA VISTA BID 4-07/08 FOR A ONE YEAR
TERM BEGINNING JULY 1,2008 AND ENDING JUNE 30,
2009 AND AUTHORIZING THE PURCHASING AGENT TO
APPROVE FIVE ONE YEAR EXTENSIONS OF THE TERM
THROUGH JUNE 30, 2014.
DIRECTOR OF FINANC~.. . A. SURER-,lIl.,
CITY MANAGER ~\:\/
4/5THS VOTE: YES D NO 0
SUMMARY
A request for proposal for print services was advertised and posted electronically. The
objective was to contract with vendors who can provide quality, customer service and the
best competitive pricing. Adoption of the resolution will authorize six vendors (two local) to
fulfill the City's printing requirements, except for stationary and business cards, which will
be bid out separately.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed activity for
compliance with the California Environmental Quality Act (CEQA) and has determined
that the activity is not a "Project" as defined under Section 15378 (b)(2) of the State
CEQA Guidelines; therefore, pursuant to Section l5060(c)(3) of the State CEQA
Guidelines the activity is not subject to CEQA. Thus, no environmental review is
necessary.
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APRIL 8TH, Item_4_
Page 2 of2
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
City of Chula Vista Request for Bid 4-07/08 was advertised in the Star News and posted
electronically on Planet Bids. The objective was to contract with vendors who can
provide the quality and customer service the City requires, as well as best competitive
pricing. Print Services includes flyers, posters, brochures, specialty envelopes and
photocopies of various print materials. Vendors quoted on individual items based on
estimated quantities and the different types of print requirements as needed by the City.
Vendors must be located in San Diego County since the Communications Department
may need to perform press checks of printing jobs. Vendors must also be accessible for
pick up and delivery of product provided by the City. All vendors must use paper with at
least 30% post-consumer recycled stock as well as non-toxic inks.
On average, the City spends $290,000 annually on printing (excluding stationary and
business cards) and the Communications Department designs and authorizes any printing
job that represents the City of Chula Vista.
There were twenty-nine perspective bidders. Six vendors were selected including two
local vendors. The best interest of the City is to award by individual item to obtain the
best competitive pricing.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is
not site specific and consequently the 500 foot rule found in California Code of
Regulations section I 8704.2(a)(1) is not applicable to this decision.
FISCAL IMPACT
There is no direct fiscal impact from approving this resolution in that funds expended will
have been approved through the normal budget or appropriation process.
Prepared by: Tricia McEwen, Procurement Specialist, Finance Department
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RESOLUTION NO. 2008-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE PURCHASE OF PRINT
SERVICES FROM DOWNTOWN COPY & PRINT, INC.,
DIEGO & SON PRINTING INC., BIRMINGHAM PRESS INC.,
SPIRIT GRAPHICS & PRINTING, INC., COMMERCIAL
PRESS AND COpy WORLD IN ACCORDANCE WITH
TERMS AND CONDITIONS OF CITY OF CHULA VISTA BID
4-07/08 FOR A ONE YEAR TERM BEGINNING JULY 1,2008
AND ENDING JUNE 30, 2009 AND AUTHORIZING THE
PURCHASING AGENT TO APPROVE FIVE ONE YEAR
EXTENSIONS OF THE TERM THROUGH JUNE 30, 2014
WHEREAS, City of Chula Vista Request for Bid 4-07/08 for print services, excluding
stationary and business cards, was advertised in the Star News and posted electronically on
Planet Bids; and
WHEREAS, print services include flyers, posters, brochures, specialty envelopes and
photocopies of various print materials; and
WHEREAS, potential vendors submitted quotes on individual printing items based on
estimated quantities and the different types of print requirements as needed by the City; and
WHEREAS, the City spends approximately $290,000 annually on printing, excluding
stationary and business cards; and
WHEREAS, the Communications department designs and authorizes any printing job
that represents the City of Chula Vista; and
WHEREAS, the agreement is for a one year term beginning July 1,2008 and ending on
June 30, 2009; and
WHEREAS, staff requests that the Purchasing Agent be authorized to approve five one
year extensions of the term through June 30, 2014.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista
that it authorizes the purchase of print services from Downtown Copy & Print, Inc., Diego & Son
Printing Inc., Binningham Press Inc., Spirit Graphics & Printing, Inc., Commercial Press, and
Copy World in accordance with terms and conditions of City of Chula Vista Bid 4-07/08 for a
one year term beginning July 1, 2008 and ending June 30, 2009, and authorizing the Purchasing
Agent to approve five one year extensions of the term through June 30, 2014.
Presented by
Approved as to form by
Maria Kachadoorian
Director of Finance
~-,a /0<=-$ ~
Ann Moore
City Attorney
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