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Home My WebLink About2008/04/03 Agenda Packet I declare under penalty of perjury ttlat I din employed by the City of Chula Vista in It]e r Office of the City Clerk and that I posted thiS ~,~ ent on the bulletin board according to:- ~~ ~ requirements. '""'" ""'" '""'" "" ~BSigned ~~~; CHUlA VISTA rYeIt Cheryl Cox, Mayor Rudy Ramirez, Councilmember David R. Garcia, City Manager John McCann, Councilmember Ann Moore, City Attorney Jerry R. Rindone, Councilmember Donna Norris, Interim City Clerk Steve Castaneda, Counci Imember ADJOURNED REGULAR MEETING April 3, 2008 6:00 P.M. Council Chambers City Hall 276 Fourth Avenue CALL TO ORDER ROLL CALL: Councilmembers Castaneda, McCann, Ramirez, Rindone, and Mayor Cox PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE PUBLIC COMMENTS Persons speaking during Public Comments may address the Council on any subject matter within the Council's jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Council from discussing or taking action on any issue not included on the agenda, but, if appropriate, the Council may schedule the topic for future discussion or refer the matter to staff. Comments are limited to three minutes. BUDGET WORKSHOP If you wish to speak on any of the items listed below, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting. L Report on the City Manager's Proposed Budget Reductions. (City Manager) 2. Report on the Early Retirement Program. (Human Resources Director) 3. Consideration of Elimination of Scheduled COLA Salary Increases for Management and Hourly Employees. Page 1 - CounciJ Agenda http://www.chulavistaca. !lOV April 3, 2008 Executive, Senior, and Middle managers are scheduled to receive a 4% salary increase in January 2009. Unclassified hourly employees are scheduled to receive a 4% salary increase in July 2008, which was delayed from January 2008, and a 4% salary increase in January 2009. Due to the financial constraints the City is experiencing, it is recommended that these scheduled salary adjustments for all management and unclassified hourly employees be eliminated. (City Manager) Staff recommendation: Council adopt the following resolution: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ELIMINATING THE SCHEDULED FISCAL YEAR 2009 COST OF LIVING SALARY INCREASES FOR MANAGEMENT AND UNCLASSIFIED HOURLY EMPLOYEES OTHER BUSINESS 4. CITY MANAGER'S REPORTS 5. MAYOR'S REPORTS 6. COUNCIL COMMENTS Deputy Mayor Rindone CONSIDERATION OF RECOMMENDATION TO FULLY IMPLEMENT MAYOR AND COUNCIL BUDGET REDUCTIONS The City Council has twice voted to reduce the Fiscal Year 2007/2008 budgets of the Mayor and each Council Seat by at least 10%. Per memorandum sent by the City's Finance Director dated March 11, 2008, to date, the Mayor and Administration budgets have been reduced by 10.5%, exceeding the goal. Council Seats 2 and 3 have also met or exceeded the 10% goal with budget reductions of 10.0% and 10.3% respectively. Council Seats 1 and 4 have each reduced their budgets by 5%. (Deputy Mayor Rindone) Councilmember's recommendation: City Council adopt the following resolution: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA DIRECTING THE CITY MANAGER TO ENACT THE CITY COUNCIL BUDGET RECOMMENDATIONS ADJOURNMENT to the Regular Meeting of April 8, 2008 at 6:00 p.m. in the Council Chambers. In compliance with the AMERICANS WITH DISABILITIES ACT The City of Chula Vista requests individuals who require special accommodations to access, attend, and/or participate in a City meeting, activity or service, request such accommodation at least forty-eight hours in advance for meetings and five days for scheduled services and activities. Please contact the City Clerk for specific information at (619) 691-5041 or Telecommunications Devicesfor the Deaf{TDD) at (619) 585-5655. California Relay Service is also available for the hearing impaired. Page 2 - Council Agenda htt:p ://www.chulavistaca.IWY April 3, 2008 City Of Chula Vista City Manager's Office 276 Fourth Avenue Chula Vista, Ca 91910 619.409.5282 -619.585.5612 Fax MEMO CllY Of CHUlA VISTA DATE: March 27, 2008 FROM: David Garcia, City Manager . TO: Honorable Mayor and Council SUBJECT: Fiscal Year 2008-09 Budge Balancing Plan At the March 6th Council Workshop staff presented an overview of the fiscal status of the City's General Fund, Development Services Fund, and Redevelopment Agency. The City has experienced significant shortfalls in revenues due to the sub-prime housing crisis and the overall downturn in the economy. Through budget cuts made as part of the fiscal year 2007-08 budget along with implementation of a budget reduction plan approved by Council on December 4 2007, $20.9 million of expenditure reductions have already been made to the fiscal year 2008-09 budget. However, as the region's economic condition has continued to deteriorate, City revenue projections have been scaled back even further to reflect more conservative projections for both discretionary and programmatic revenues. As summarized below, staff is projecting budgetary gaps in the General Fund, Redevelopment Agency, and the newly created Development Services Fund. Fund Projected FY 2008-09 Projected Revenues Base Budget Budget Gap General Fund $141.7 M $150.6 M ($B.8M) ($1.4 M) ($0.4 M) Development Services Fund $ 10.7 M $ 12.1 M Redevelopment Agency $ 5.7M $ 6.2M It should be noted that the projected revenues for the development services fund have been reduced by approximately $500,000 since the March 6th Budget workshop. This reduction was based on the continued slowdown in development. 1-1 . . ,~.. J\ti;t:~~ ,'. .'f Fiscal Year 2008-09 Budget Update 3/2712008 """ In order to address the projected' gap and develop a balanced budget, all departments were asked to propose budget 'reductions andlor revenue enhancements equal to 10% of their fiscal year 2008-09 base budgets. To the greatest extent possible, departments were directed to focus their proposed budget reductions on: . Reducing the nu'mber of m,anagement and support staff, . Reducing or eliminating non-essential hourly, overtime, and service and supply budgets, . Reducing costs in the'. development services functions to reflect reduced development activity and revenues, and . Minimizing direct service impacts to the community. The remainder of this report provides a summary of my plan for bringing expenditures in line with revenues and balancing the City's budget. Detailed descriptions of each of the proposed budget reductions including service impacts, performance data (where available), and any special implementation issues can be found in the appendix to this report. Summary of ProposeCl Budget Balancing Plan The proposed budget-balancing plan is comprised of 119 distinct budget reduction and revenue enhancement proposals totaling $10.6 million (see Appendix). The plan would result in the elimination of 39.5 permanent benefited positions in the General Fund, Development Services Fund, and Redevelopment Agency combined. Of these, 28.5 are currently vacant and 11.0 would potentially result in layoffs. The table below summarizes the reductions by fund and department. """" NET COST PERCENT TOTAL FTE TOTAL FTE DEPARTMENT/FUND REDUCTIONS REDUCTION REDUCTION LAYOFF Development Services Fund DSF - Public Works $ (642,407) 28% 4.00 1.00 DSF - Planning & Building $ (733,496) 19% 2.50 1.00 DSF - Engineering & General SelVices $ 0% DEVELOPMENT SVCS FUND TOTAL $ (1,375,903) 5.50 2.00 Redevelopment Agency Redevelopment Agency (Fund 651) $ (394,311) 8% 1.00 REDEVELOPMENT AGENCY TOTAL $ (394,311 ) 8% 1.00 "'"" Page 2 1 - 2 . . . Fiscal Year 2008-09 Budget Update 3/27/2008 NET COST PERCENT TOTAL FTE TOTAL FTE DEPARTMENT/FUND REDUCTIONS REDUCTION REDUCTION LAYOFF General Fund Administration Nature Center Planning & Building Human Resources City Attorney Finance City Clerk ITS Fire En9 & GS Library Recreation Police Public Works Other Reductions GENERAL FUND TOTAL $ (495,394) 11% 1.00 $ (100,000) 11% 1.00 $ (255,519) 10% 2.00 $ (507,518) 10% $ (246,000) 10% $ (306,353) 10% 2.00 $ (108,429) 10% $ (417,558) 10% 3.00 $ (1,894,105) 8% 4.00 $ (1,062,744) 8% 7.00 $ (585,424) 7% 2.50 $ (289,405) 5% 1.00 $ (1,572,486) 3% 5.50 $ (362,742) 2% 3.00 $ (567,828) 0% $ (8,771,505) 32.00 1.00 2.00 2.00 4.00 9.00 As can be seen in the table above, the largest percentage reductions in the General Fund are recommended for Administration (11 %), Nature Center (11 %), Planning & Building (10%), and other support departments (10%). The smallest budget reductions are recommended for Public Works (2%) and Police (3%). These results are consistent with the goals of reducing support costs and maintaining direct services as outlined above. Hourly, Overtime, and Services and Supplies Budget Reductions As mentioned above, in preparing their budget reductions, departments were asked to focus on reducing overtime, hourly, and services and supplies. In total, services and supplies was reduced by $1.7 million, overtime was reduced by $1.0 million, and the hourly budget was reduced by $0.4 million. The table below summarizes the proposed reductions in these areas by department. Page 3 1-3 Fiscal Year 2008-09 Budget Update 3/27/2008 Department/Fund Services & Supplies Overtime Hourly .-. Administration City Attorney City Clerk Eng & GS Finance Fire Human Resources ITS Library Police Public Works Recreation DSF - Planning & Building DSF - Public Works Total Citywide Reduction $ $ $ $ $ $ $. $ $. $ . $. $ $ .$ $ (231,905) (246,000) (2,629) 48,892 $ (15,248) (115,664) $ (507,518) (78,000) (231,500) (126,595) (15,750) (86,762) (74,362) (19,940) (1,702,981) $ (93,433) $ (890,000) $ $ $ $ (983,433) $ (16,782) (135,425) (7,000) (146,386) (66,585) (372,178) Summary of Proposed Staffing Reductions As part of the proposed budget-balancing plan, 39.5 permanent benefited positions would be eliminated. these reductions span all departments with the exception of Human Resources and City Attorney. The City Clerk's Office does not have a permanent staffing reduction but the proposed budget-balancing plan does include freezing a position. Two additional positions in the Redevelopment Agency would also be frozen. To follow is a summary of the proposed personnel reductions. -- DEPARTMENTlFUND CLASSIFICATION FTE REDUCTION dministration -1 I nformation Tech Services (-3) GIS S ecialist Finance (-2) S stems/Database Administrator ccountant Fiscal Services Anal st Engineering & Gen Services (-7) . Land Surve or 1 -4 .-. Page 4 Fiscal Year 2008-09 Budget Update 3/2712008 DEPARTMENT/FUND CLASSIFICA nON HE REDUCTION Planning & Building (-2) Associate Planner 11.0m Code Enforcement Technician 11.0m Police (-5.5) Facilitv & Suoolv Soecialist 1O.5m Peace Officer 11.0m Police Records Transcriotionist 11.0m Secretarv 12.0m Senior Manaoement Analvst 11.0m Fire (-4) Battalion Chief 13.0m Fire Insoector II 11.0m Public Works (-3) Enaineerina Technician 11.00\ Maintenance Worker 1111 11.00\ Senior Park Ranoer 11.0m Recreation (-1) Recreation Suoervisor II 11.0m Library (-2.5) Cultural Arts Coordinator 10.5m Secretary 11.0m Senior Librarian 11.0m Nature Center (-1) Director of the Nature Center 11.0m DSF - Planning & Building (-2.5) Buildino Insoector III 11.00) Develooment Svcs Counter Mor (new) 1.00 Develooment Services Technician II 10.50) Princioal Manaoement Analvst 11.0m Senior Office Soecialist 11.0m DSF - Public Works (-4) Landscaoe Insoector 12.0m Public Works Insoector 1111 11.00) Senior Civil Enaineer 11.0m Redevelooment (-1) Senior Manaaement Analvst 11.00) TOTAL 139.50' In addition to the elimination of 39.5 positions as listed above, there are number of reclassifications included in the proposed budget-balancing plan. Eight of the proposed reclassifications are downgrading positions to reflect current job responsibilities, which results in cost savings. Various other proposed reclassifications would upgrade certain positions in order to address operational issues resulting from the staffing reductions included in the table above or changes in planned service delivery. All position Page 5 1 - 5 Fiscal Year 2008-09 Budget Update 3/2712008 reclassifications proposed as a result of the budget reduction plan will be reviewed and must be approved by Human Resources prior to implementation. Inclusion of a reclassification proposal in this budget reduction plan will not automatically result in a classification change. Final reclassification recommendations will be brought forward as part of the City Manager's proposed budget. The table below summarizes the proposed staffing reductions by bargaining unit or employee group. The largest percentage staffing reduction by far is being proposed for the three management groups at 8%; nearly double the next highest percentage reductions of 4% for the Chula Vista Employees' Association (CVEA) and confidential employees. CVEA, the largest of the City's four collective bargaining units, would experience the largest reduction in the number of positions at 21.5. Only one sworn public safety position would be eliminated from the Chula Vista Police Officers' Association (POA). There are no staffing reductions proposed for the International Association of Firefighters Local 2180 (IAFF). FTE FTE TOTAL FTE % BARGAINING UNIT FTE AUTH VACANT LAYOFFS REDUCTION REDUCTION MANAGEMENT 194.00 11.50 3.50 15.00 8% CVEA 533.50 16.00 5.50 21.50 4% CONF 28.00 1.00 0.00 1.00 4% WCE 32.00 0.00 1.00 1.00 3% POA 239.00 0.00 1.00 1.00 0% MAYOR AND COUNCIL 5.00 0.00 0.00 0.00 0% IAFF 111.00 0.00 0.00 0.00 0% CITYWIDE TOTAL 1142.50 28.50 11.00 39.50 3% Summary of Employee Suggestions Recommended for Implementation Earlier in the year staff held two employee focus groups to solicit input on how the City can streamline operations, become more cost efficient, and increase revenue opportunities. Combined, the two employee groups came up with over 100 suggestions for moving us closer to a balanced budget. These suggestions were forwarded to the appropriate departments for further analysis and consideration earlier this month. The proposed budget-balancing plan includes approximately $1.5 million of savings from Page 6 1 - 6 -~ '.. . Fiscal Year 2008-09 Budget Update 3/2712008 ideas proposed by employees. Departments are still evaluating the remaining ideas for reducing costs and enhancing revenues generated from the employee sessions. To follow is a summary of the proposed budget-balancing plan proposals that incorporated the ideas generated from the employee sessions. . Emolovee Prooosal: Imolement one week Voluntarv Furlouah Proaram Implementation: In fiscal year 2008-2009 employees will have the option to take an additional week of furlough voluntarily. Estimated savings: $63,000 . Emolovee Prooosal: Reduce overtime usaae. make como time mandatorv in lieu of overtime oav. Implementation: The Engineering and General Services Department is proposing to reduce overtime usage department wide by limiting overtime to emergencies only. The Fire Department is also proposing to reduce overtime usage by eliminating or reducing overtime for committees and non-essential training. Estimated savings: $243,000 (Does not include savings from creating a reserve company in the Fire Department discussed later in this report) . Emolovee Prooosal: Freeze (vacant) Assistant Citv Manaaer Implementation: The Assistant City Manager position will be downgraded to an Executive Assistant to the City Manager. Estimated savings: $147,000 . Emolovee Prooosal: Flatten the oraanization and reduce number of manaaers Implementation: The proposed budget balancing plan includes several proposals to eliminate or downgrade management positions. The Assistant City Manager position will be downgraded from an executive manager to a middle manager. Combining the Nature Center with Recreation will result in the elimination of one executive management position. The consolidation of the analyst positions from various departments to Administration will result in the elimination of two middle management positions, this reorganization is discussed later in this report. Overall, an 8% reduction in the number of management staff is being proposed as part of the budget balancing plan. This is double the percent reduction of any other employee gourp. Estimated savings: $430,000 (excludes savings from downgrading the Assistant City Manager position) Page 7 1 -7 ~, Fiscal Year 2008-09 Budget Update 3/2712008 . Emplovee Proposal: Temporarilv Stop Hirina Consultants Implementation: The Administration Department is proposing to eliminate the lobbyist contract. The Planning and Building Department will reduce the use of consultants on several projects and bring the work in-house. Estimated savings: $222,000 "'"'. . Emplovee Proposal: Moratorium on non-mandatorv trainina budaets: eliminate non-essential memberships. travel. and conferences Implementation: The City Clerk, Administration, Finance, Human Resources, Engineering and General Services, and Police departments submitted proposals that reduce expenditures for training and other associated services and supplies budgets. Estimated savings: $136,000 . Emplovee Proposal: Reduce street liahtina (everv other liahtl Implementation: The proposed budget balancing plan includes a proposal from the Public Works Department to reduce energy costs by turning off street lights on non-residential streets with double mast arms. Estimated savings: $150,000 In addition to the proposals highlighted above, there were a number of other proposals that incorporated the ideas generated from the employee sessions; those proposals are summarized below. """ Employee Proposal Budget Balancing Proposal Department Estimated Savings Reduce preventative Preventative maintenance Engineering and maintenance schedule (oil (oil changes) will be reduced General $ 13,000 changes) from every 3k miles from 5k to 7k miles Services/Fleet to every 7k miles Eliminate city cell phones for Department will reduce the Engineering and non-essential personnel number of cell phones issued General Services $ 7,607 to employees Cancel all Leadership and Department will eliminate the Police Academies Adult and Juvenile Citizens Police $ 5,000 Academy Department will downscale Drop the anniversary gift employee recognition event Human Resources $ 37,300 program and service award program to be more cost efficient -.. Page 8 1 - 8 . . . Fiscal Year 2008-09 Budget Update 3/2712008 Employee Proposal Budget Balancing Proposal Department Estimated Savings Have detectives drive their own personal vehicles to and Department will eliminate the from work instead of under use of take home vehicles for Police $ 5,000 cover cars - unless they are Judge Unit on call Purchase less expensive Department will reduce uniforms for sworn personnel uniform supply account to be Police $ 15,000 more cost effective Department to renegotiate Flexible contracts wlvendors - food contract for detention Police $ 25,000 pick cheapest facility in order to achieve cost savings Eliminate car washing Department will reduce car Eng and General $ 3,000 contracts wash contracts Services/Fleet Department to increase use of on-line application system and employee on-line Enact paperless work flow benefits registration, most Human Resources $ 16,439 process communications through e- mail and will move towards increased use of on-line forms Offer second golden Staff recommending handshake/early retirement retirement incentive program Citywide Unknown program for Council consideration Early Retirement Incentive Program In an effort to reduce personnel costs and minimize the potential for layoffs, I am recommending a retirement incentive program that would provide two years of additional CalPERS service credit and a limited medical incentive program to employees that retire between May 5, 2008 and August 5, 2008. Staff is estimating that the implementation of this program could save between $1.2 million and $2.4 million in fiscal year 2008-09 depending upon the number of eligible employees whom choose to retire. This would provide the City with more flexibility in arriving at a final balanced budget for fiscal year 2008-09 that minimizes service impacts to the community and would potentially provide some cushion should the economic condition worsen. The retirement incentive program is discussed in further detail under a separate report. Page 9. 1 - 9 Fiscal Year 2008-09 Budget Update 3/2712008 Budget Reductions ""'" To follow is a summary of some of the more significant changes that I would like to bring to your attention. . Reorganizations - As part of the development of the budget reductions proposals I asked department heads to focus on areas of the organization where we could reorganize to create efficiencies and eliminate management positions. There are a number of reductions that fall into this category. o Downgrade an Assistant City Manager (ACM) to Executive Assistant to the City Manager - This would reduce the number of Assistant City Managers positions in the City from four in fiscal year 2006-2007 to one in fiscal year 2008-2009. The City has operated with only 1 Assistant City Manager since December 28, 2007 following the retirement of David Palmer. This level of executive oversight seems to be working given the numerous reorganizations that have been implemented to date. One area that has suffered is the agenda process, in which the Assistant City Managers playa key role. For this reason I am proposing to downgrade the vacant ACM position to an Executive Assistant to the City Manager and assign this individual the core responsibility of coordinating the agenda process for both the City Council and Chula Vista Redevelopment Corporation. This proposal will save the City approximately $140,000 annually. """ o Consolidate Budget/Grant Analysts - Currently there are 11 Budget Analyst and 2 Grants Management positions spread throughout the City's various departments. ""'" Page 10 1 - 10 Fiscal Year 2008-09 Budget Update 3/27/2008 This proposal would reduce the number of positions from 13 to 10 and would consolidate these positions into two areas: 7 positions in the Office of Budget and Analysis and 3 pOSitions in General Services and Engineering. The analyst positions in General Services and Engineering will continue to coordinate and administer the City's Capital Improvement Budget as well as administration of the City's various Community Facility Districts and infrastructure related development impact fees. The analysts moved to the Office of Budget and Analysis will continue to provide budget development, monitoring, and reporting services to departments on the City's operating budget. In addition, special studies including fee analysis, cost recovery, revenue projections, fiscal impact modeling, staffing models, and management reviews will be coordinated out of the Budget Office. In addition to improving the quality and consistency of analysis across departments, this proposal will result in an annual savings of approximately $330,000. o Combine the Nature Center and Recreation Department - This proposal would consolidate the operation of the Chula Vista Nature Center with the operation of 10 other facilities by the Recreation Department and allow for the elimination of one executive management position. This proposal will save the City $100,000 in fiscal year 2008-09. o Reorganize the Library's Management structure - This proposal would increase efficiency and eliminate a layer of management from branch operations. The new organizational structure would restore public hours at the Civic Center Branch from 52 to 64 hours per week, expand Saturday hours at the Eastlake Branch by 2 hours, and restore the formal Literacy Program. Combining service points and implementing centralized scheduling would generate additional personnel services savings. Implementation of this proposal will result in annual savings of approximately $370,000. . Delay the hiring of the City Clerk until January 2009 - The Assistant City Clerk is currently serving in the capacity of Interim City Clerk and the Assistant City Clerk position has not been backfilled. Implementation of this proposal would result in one- time salary savings of $1 05,800 in fiscal year 2008-09. Page 11 1-11 Fiscal Year 2008-09 Budget Update 3/2712008 . Eliminate financial support for CONVIS - The City's contribution of $74,000 to CONVIS largely funds the operation of the visitor's center at the E Street Trolley Station. The primary customers to the visitor's center are individuals that are then referred to local and regional attractions, resulting in little economic impact to the City. . Eliminate funding for the Third Avenue Property Based Business Improvement District (PBID) - The City contributes $80,000 on annual basis to the PBID, which encompasses an 8-block area. Major property owners in this area include the City and the County of San Diego. The Third Avenue Village Association, through the PBID, produces community events such as the Cinco de Mayo festival and the Starlight Parade. These events may be impacted by a reduction in the PBID's funding. There is a Business Improvement District in the same general area that will continue to provide promotional activities in the area. . Increase workers compensation deductible from $500,000 to $1,000,000 - By increasing the City's Workers' Compensation insurance deductible, the amount the City pays out-of-pocket on a given claim before insurance pays, from $500,000 to $1M the City will save $140,000 in premium costs in fiscal year 2008-09. The likelihood that a claim will exceed our current $500k deductible is slim (there have only been three claims in 30 years that have exceeded our current $500k deductible, with only one of those exceeding the $1 M). It would only take 3 years of premium savings to fund a single workers compensation claim in excess of $1 million. . Eliminate the January 1, 2009 salary increase for all management employees- The elimination of the January 2009 cost of living increase will result in the second consecutive year where managers would not receive a cost of living salary adjustment. Management had been scheduled to receive 4% cost of living adjustments in January 2008 and January 2009. The combined savings realized in fiscal year 2008-09 from eliminating these two increases is approximately $1.4 million. This savings is equivalent to approximately 14 full-time benefited employees and has significantly helped the City avoid employee layoffs. . Eliminate salary Increases for unclassified hourly employees - The preliminary fiscal year 2008-09 budget included a 4% salary increase in July (delayed from Page 12 1 -12 Fiscal Year 2008-09 Budget Update 3/2712008 January 2008) and a 4% salary increase in January 2009, scheduled to coincide with the CVEA salary increases. The elimination of these salary increases will result in approximately $136,000 in savings that will help avoid employee layoffs. . Eliminate one Fire Inspector II - The elimination of this position would reduce staffing in the Fire Prevention Division for a net savings of $42,500. This position has been vacant since late October 2007 but the permanent elimination of this position may result in negative impacts to customer service, technical quality, and timeliness of service delivery. . Increase Fire Suppression capability - Fire Prevention currently conducts fire inspections for both new and existing businesses on an as needed basis instead of on an annual basis as required due to staffing constraints. Under this proposal, Fire Suppression would perform all general fire inspections while in service in the City. This reorganized program would generate additional revenues of $263,000 on an annual basis while significantly increasing current levels of service. . Convert Engine Company 57 to a reserve company - The City currently operates 8 engine companies, 2 ladder companies, and one heavy rescue company. This proposal would convert 1 of the 8 engine companies to a reserve company. The reserve company would be available to fill vacant positions that occur in other companies and thereby significantly reduce the Fire Department's overtime costs. If there were no vacancies on a given day then the reserve company would be available to staff certain engines with additional personnel. The reserve company would also be available to respond during major events such as the recent Firestorm. The ladder company serving at Fire Station 7 would be utilized as a "jump" company taking either engine or truck located at Station 7 depending upon the type of call. This proposal does not require eliminating any firefighter positions or closing a fire station. The estimated annual savings resulting from this proposal is $740,000. . Eliminate Battalion 52 - In fiscal year 2004-2005, the City added a second Battalion at Fire Station 7. This proposal would take the City back to a single Battalion located at Fire Station 1. The annual savings from this proposal is $583,000. Page 13 1 - 13 Fiscal Year 2008-09 Budget Update 3/2712008 . Eliminate Mobile Home Inspection Program - The elimination of the mobile home inspection program will allow the Planning and Building department to reassign a Code Enforcement Officer to the recently adopted Abandoned Residential Property Registration Program. As with other jurisdictions, the State will assume the responsibility to inspect local mobile home parks. The elimination of this program and the reassignment of staff will result in an estimated $80,000 of additional revenue on an annual basis. . Reduce energy costs by turning off selected street lights on non-residential streets - By turning off approximately 1,058 streetlights (250 watts) along areas with minimal residential/commercial street frontage on schools, parks, or other public gathering spaces. On streets with double hung median lights, one light would be turned off from each pair of double hung lights on alternating sides. This would maintain some lighting on major roadways while reducing energy costs by approximately $150,000 on annual basis. . Eliminate operation of Chula Vista Community Youth Center - Eliminating the operation of the Chula Vista Community Youth Center would generate approximately $84,422 on an annual basis. The programs displaced by the implementation of this reduction may be accommodated at Parkway Center, Loma Verde Center, or Otay Center all of which are located within a 2.5-mile radius of the Youth Center. . Eliminate part-time Cultural Arts Coordinator - The elimination of this position along with a reduction in the services and supplies budget will result in annual savings of $108,017. The reduction in funding for this program would result in the cancellation of the annual Taste of the Arts festival and a reduction in the 2009 Music in the Parks series to six concerts offered every other week rather than 12 weekly events. Conclusion The proposed budget reduction plan presented in this report closes the projected budget gaps in the General Fund, Redevelopment Agency, and Development Services funds for fiscal year 2008-09 budget. With these changes, the fiscal year 2008-09 budget is balanced, and it reflects current economic conditions while at the same time maintaining core city services. I would like to take a moment to recognize and thank the exceptional Page 14 1 - 14 Fiscal Year 2008-09 Budget Update 3/27/2008 employees in this organization for their input and cooperation through this process. Together we can address the issues that lie ahead and emerge as a more efficient and fiscally sustainable organization. Page 15 1 - 15 1 -16 ~lft- ~ . ctuSrA '\rtSTA FY 2008-09 Budget Reduction Plan City Manager Proposed Budget Reductions PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION CITY CLERK 1 Reduce Supplies and Services Budget. 2 Delay hiring of City Clerk to Jan 2009 - under fill with Interim City Clerk. ($2,629) ($10S,8OO) CITY CLERK TOTAL REDUCTIONS - - ($108,429) CITY CLERK BUDGET* $1,091,736 CITY CLERK REDUCTIONS AS % OF BUDGET 10% CITY ATTORNEY 3 Reduce Budget for Outside Attorneys. ($246,OOO) CITY ATTORNEY TOTAL REDUCTIONS - - ($246,000) CITY ATTORNEY BUDGET* $2,465,673 CITY ATTORNEY REDUCTIONS AS % OF BUDGET 10% ADMINISTRATION 4 Downgrade an Assistant City Manager to Executive Assistant to the City Manager. S Eliminate lobbyist contract. 6 Reduce Supplies and Services and other Expenses Budgets. 7 Eliminate financial support for CONVIS. 8 Eliminate funding for the Third Avenue PBID. ($ 147,Soo} {$40,OOO} ($47,665) 9 Eliminate one Senior Economic Development Specia list. 1.00 {$74,OOO} ($80,OOO) ($106,229) ADMINISTRATION TOTAL REDUCTIONS 1.00 - {$495,394} ADMINISTRATION BUDGET* $4,490,146 ADMINISTRATION REDUCTIONS A5 % OF BUDGET 11% ITS 11 Eliminate Unix and Data Base Administrator and covert IFAS from Informix to Microsoft SQL. 1.00 1.00 ($28.000) ($176.326) 10 Reduce contract for Fire CAD maintenance. 1 - 17 ~l'f:. FY 2008-09 Budget Reduction Plan CH:A City Manager Proposed Budget Reductions PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION 12 13 Eliminate GIS Specialist. Eliminate a Microcomputer Specialist. 1.00 1.00 1.00 ($97,454) ($115,778) ITS TOTAL REDUCTIONS 3.00 2.00 ($417,558) ITS BUDGET* $4,272,777 ITS REDUCTIONS AS % OF BUDGET 10% HUMAN RESOURCES 14 Reduce travel, conferences, training, and {$19,851} transportation budget in Human Resources. 15 Reduce budget for insurance and workers ($211,357) compensation premiums based on latest broker estimate. 16 Reduce purchase of hiring exams due to slow down in ($2,275) hiring. 17 Reduce other professional services - provide citywide {$13,000} mandated training on a more cost effective basis. 18 Reduce advertising budget to reflect slow down in ($10,014) recruiting. 19 Reduce promotional expenses budget - eliminate" ($2,724) Take Your Kids To Work Day" and participation in career fairs. 20 Reduce budget for employee recognition event and ($37,300) service awards program. 21 Reduce postage based on increased use of on-line ($6,675) application system and employee on-line. 22 Reduce printing and binding budget - increase use of ($9,764) on-line forms. 23 Reduce various services and supplies in Risk ($27,558) Management - restructure post-offer physical exams, anticipated slow down in hiring, reduce contingencies for violence intervention services. 24 Reduce the amount of funds budgeted for the defense ($24,000) and settlement of public liability claims. --/ 1 - 18 ~lf? ~ CHU'1l~A FY 2008-09 Budget Reduction Plan City Manager Proposed Budget Reductions PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION 25 Reduce the budget for the purchase of stand alone special events liability insurance. 26 Increase Workers Compensation Deductible from $500,000 to $1 million. ($3,000) ($140,000) HUMAN RESOURCES TOTAL REDUCTIONS - - ($507,518) HUMAN RESOURCES BUDGET* $5,068,830 HUMAN RESOURCES REDUCTIONS AS % OF BUDGET 10% FINANCE 27 Reduce travel, training, printing, memberships and book budgets in the Finance Department. 28 Downgrade several positions in the Treasury Division - currently under filled. 29 Eliminate Accountant. {$15,248} ($60,393) 30 Eliminate the Fiscal Services Analyst. 1.00 1.00 ($101,940) ($128,772) FINANCE TOTAL REDUCTIONS 2.00 - ($306,353) FINANCE BUDGEP $3,077,964 FINANCE REDUCTIONS AS % OF BUDGET 10% ENG & GS 31 Eliminate 1 Deputy Director of Engineering and 1.00 ($197,177) reclaSSify 5r Management Analyst to Principal Management Analyst. 32 Reduce Personnel Services budget based on estimated ($90,610) savings from employees taking voluntary time off. 33 Reduce number of cell phones issued to employees. ($7,607) 34 Reduce personnel services budget to reflect various $9,261 changes in Animal Care Facility staffing, includes downgrade of ACF Manager from senior management to mid management. 35 Eliminate 1 Landscape Planner II. 1.00 ($113,502) 36 Eliminate hourly wages in Survey. ($15,398) 37 Eliminate Building Services Manager. 1.00 ($25,459) 1 - 19 ~,~ ~ CHU'1'l~STA FY 2008-09 Budget Reduction Plan City Manager Proposed Budget Reductions ,-' PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION 38 Eliminate hourly wages in Traffic Engineering. ($1,384) 39 Reduce supplies and services budget in Engineering ($10,000) and General Services. 40 Reduce one full-time Office Specialist to part-time. O.SO 0.50 ($30,802) 41 Reduce one full-time Building Project Manager to part- 0.50 0.50 ($69,498) time. 42 Eliminate one Land Surveyor. 1.00 ($137,867) 43 Reduce department vehicle pool by 50%. ($10,000) 44 Reduce frequency of preventative maintenance ($13,000) activities (oil changes) from 5,000 miles to 7,000 miles. 45 Reduce equipment replacement charges in Central ($3,760) Garage budget. 46 Reduce car wash contract. ($3,000) 47 Reduce budget for regular overtime by 75% ($83,000) , department wide. 48 Eliminate Storekeeper. 1.00 1.00 ($69,657) 49 Reduce budget for regular overtime by 75% in Central ($10,433) Garage. 50 Reduce training budget 50% department wide. ($16,676) 51 Eliminate one Senior Equipment Mechanic. 1.00 ($99,350) 52 Reduce cost of parts (and privatize part room ($21,000) function). 53 Reduce training budget 50% in Central Garage. ($3,000) 54 Reduce contract for motorcycle parts to $1,500 / mo ($30,000) from $4,000/ mo. 55 Reduce budget for janitorial supplies. ($9,825) ENG & GS TOTAL REDUCTIONS 7.00 2.00 ($1,062,744) ENG & GS BUDGET* $14,066,3S0 ENG & GS REDUCTIONS AS % OF BUDGET 8% ~ 1 -20 '~ ~\rc.. ~ . QIlSrx~STA FY 2008-09 Budget Reduction Plan City Manager Proposed Budget Reductions PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION PLANNING & BUILDING 56 Eliminate Mobile Home Inspection Program; Reassign one Code Enforcement Officer to the Residential Abandoned Property Program. 57 Eliminate one Associate Planner. 58 Eliminate one Code Enforcement Technician. ($80,000) 1.00 1.00 ($99,083) ($76,436) PLANNING & BUILDING TOTAL REDUCTIONS 2.00 - ($255,519) PLANNING & BUILDING BUDGET* $2,528,167 PLANNING & BUILDING REDUCTIONS AS % OF BUDGET 10% POLICE 59 Eliminate Resident Opinion Survey. ($31,000) 60 Eliminate Specialized TrainingfTravel. ($3,156) 61 Reduce Translating Services. ($2,000) 62 Reduce Uniform Supply Account. ($15,000) 63 Eliminate the Adult and Juvenile Citizens Academy. ($5,000) 64 Reduce non-POST reimbursed training. ($15,000) 65 Reduce Supplies and Services Account for Force ($10,000) Options Program - $10,000. 66 Renegotiate Food Contract for Prisoners. ($25,000) 67 Reduce Supplies and Services Budget. ($3,000) 68 Eliminate One Training Car. ($10,000) 69 Reduction of one Sr. Management Analyst. 1.00 ($120,325) 70 Reduce Facility and Supply Specialist to .5 FTE. 0.50 ($32,000) 71 Reduce Intern III hours from 1040 per year to 520. ($7,000) 72 Eliminate Take Home Cars for JUDGE Unit. ($5,000) 73 Implement Traffic Reorganization Plan. 1.00 1.00 ($80,000) 74 Transfer one Property Crimes Agent to Operation ($67,319) Alliance (HIDTA) Group. 1 - 21 ~\~ FY 2008-09 Budget Reduction Plan ~ItA City Manager Proposed Budget Reductions PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION 75 Transfer One Property Crimes Agent to the Regional ($62,000) Auto Theft Task Force (RATT). 76 Eliminate One Secretary from the Crimes of Violence 1.00 1.00 ($70,478) Unit. 77 Eliminate the Professional Standards unit Secretary. 1.00 1.00 ($70,478) 78 Freeze Jail Commander and Communications Manager ($188,977) for FY2009 and temporarily assign these duties to existing Patrol Lieutenants. 79 Fund SBCS Juvenile Diversion Program with Asset ($120,000) Seizure funds. 80 Managed vacancy of one Peace Officer (K-9 Unit) from ($131,683) Patrol for FY 2009. 81 Eliminate one Police Transcriptionist. 1.00 1.00 ($64,070) 82 SLESF grant funding of Patrol Overhire Program. ($434,000) POLICE TOTAL REDUCTIONS S.50 4.00 ($1,572,486) POLICE BUDGET* $49,006,799 POLICE REDUCTIONS AS % OF BUDGET 3% FIRE 83 Eliminate one Fire Inspector II. 1.00 ($42,495) 84 Reduction in discretionary department wide supplies ($115,664) and services. 85 Reduce overtime budget. ($150,000) 86 Increase Fire Suppression capability - implement Fire ($263,200) Company Inspection program. 87 Convert Engine Company 57 to a reserve company ($740,000) (reduce overtime expenditures). 88 Elimination of Battalion 52 (Second Battalion). 3.00 ($582,746) FIRE TOTAL REDUCTIONS 4.00 - ($1,894,105) FIRE BUDGET* $23,008,639 FIRE REDUCTIONS AS % OF BUDGET 8% 1 -22 _ .,. ~'" ''-, .,.'~. ., "r- ~lf.t. .. " Cm'QI'. (HUlA VISTA FY2oo8-o9 Budget Reduction Plan City Manager Proposed Budget Reductions PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION PUBLIC WORKS 89 Eliminate Engineering Technician. 90 Reduce energy costs by turning off 1,058 street lights on non-residential streets. 1.00 ($74,704) ($150,200) 91 Eliminate one Senior Park Ranger. 92 Eliminate one Maintenance Worker 1/11 from Storm Drain. 1.00 1.00 ($67,641) ($70,197) PUBLIC WORKS TOTAL REDUCTIONS 3.00 - ($362,742) PUBLIC WORKS BUDGET* $18,298,740 PUBLIC WORKS REDUCTIONS AS % OF BUDGET 2% RECREATION 93 Eliminate one Recreation Supervisor II. 1.00 ($86,257) ($84,422) 94 Eliminate operation of Chula Vista Community Youth Center. 95 Reduce hourly staffing at select recreation centers. ($118,726) RECREATION TOTAL REDUCTIONS 1.00 - ($289,405) RECREATION BUDGET* $5,752,480 RECREATION REDUCTIONS AS % OF BUDGET 5% LIBRARY 96 Eliminate one Secretary and one Senior Librarian and reclassify four additional positions. 97 Eliminate part-time Cultural Arts Coordinator and reduce cultural events programs. 98 Reduce materials and book budget. 2.00 ($372,957) 0.50 ($119,467) ($93,000) LIBRARY TOTAL REDUCTIONS 2.50 - ($585,424) LIBRARY BUDGET* $8,750,386 LIBRARY REDUCTIONS AS % OF BUDGET 7% 1 - 23 ~,~ .. . OiOl'A~STA FY 2008-09 Budget Reduction Plan City Manager Proposed Budget Reductions PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION NATURE CENTER 99 Combine Nature Center and Recreation Departments and eliminate Director of the Nature Center. 1.00 1.00 ($100,000) NATURE CENTER TOTAL REDUCTIONS 1.00 1.00 ($100,000) NATURE CENTER BUDGET* $1,197,826 NATURE CENTER REDUCTIONS AS % OF BUDGET 8% OTHER REDUCTIONS 101 Eliminate January 1, 2009 salary increase for all management employees. 102 Eliminate July 1, 2008 and January 1, 2009 salary increase for all unclassified hourly employees. 103 Voluntary l-week furlough. ($406,391) ($98,624) ($62,813) OTHER REDUCTIONS TOTAL REDUCTIONS - - ($567,828) DSF - PLANNING & BUILDING 104 Increase/eve(lue by implementing Sustainable Building program- funded through SDG&E grant. 105 Adjust General Fund fee subsidy to account for Large Family Daycare, Historic Preservation, and Mills Act entitlements. 106 Eliminate planning consultants in Otay Ranch, shift work to existing City staff. 107 Eliminate outside consulting budget for outsourcing overflow building plan reviews. 108 Eliminate consulting services for the outsourcing of digitizing planning case files. 109 Eliminate 0.5 Development Services Technician. 110 Eliminate one Building Inspector II. ($170,000) ($25,000) ($108,528) ($40,000) ($33,862) 0.50 1.00 ($39,573) ($105,096) -/ 1 -24 .: ..,.....,....., ~lf.t. ~ CHOU'{:lSTA FY 2008-09 Budget Reduction Plan City Manager Proposed Budget Reductions PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION 111 Eliminate hourly budget in the Planning and Building ($66,585) department. 112 Downgrade four positions in Building Services. ($44,425) 113 Eliminate Principal Management Analyst. 1.00 ($125,957) 114 Reclassification of counter positions. (1.00) $136,177 115 Eliminate one Senior Office Specialist. 1.00 1.00 ($69,790) 116 Adjust CWOH reimbursement. ($40,857) DSF - PLANNING & BUILDING TOTAL REDUCTIONS 2.50 1.00 ($733,496) DSF - PLANNING & BUILDING BUDGET' $3,8S2,682 DSF - PLANNING & BUILDING REDUCTIONS AS % OF BUDGET 19% D5F - PUBUC WORKS 117 Eliminate two Landscape Inspectors and associated equipment. 2.00 ($209,871) Eliminate one Senior Civil Engineer, one Public Works Inspector 1/11, and associated equipment. 119 Adjust CWOH reimbursement. 2.00 1.00 ($280,244) 118 ($152,292) DSF - PUBLIC WORKS TOTAL REDUCTIONS 4.00 1.00 ($642,407) DSF - PUBLIC WORKS BUDGET' $2,269,904 DSF - PUBLIC WORKS REDUCTIONS AS % OF BUDGET 28% RDA 120 Eliminate Senior Management Analyst; eliminate funding for Director of Redevelopment & Housing and Project Coordinator. 1.00 ($394,311) RDA TOTAL REDUCTIONS 1.00 - ($394,311) RDA BUDGET' $4,654,703 RDA REDUCTIONS AS % OF BUDGET 8% "Department Budget reflects FY 200B.{)9 prajected budget less utility expenditures. ""Nate - Engineering & General Services budget and reductions include Central Garage. 1 -25 1 - 26 ~lft.. ~ CH6~ '\fJsrA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 1 City Clerk DEPT. RANK: ----L- LINE OF BUSINESS: Operations PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reduction) Reduce Supplies and Services budget SERVICE AREA DESIGNATION: (See definitians belaw) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justificatian far the selected service area designation) Supplies and services can be reduced by eliminating most training, and reducing the number of publications purchased. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi.Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core, Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $2,629 $0 ($2,629) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $2,629 $0 ($2,629) OTHER BUDGET CONSIDERATIONS: (Pravide any other informatian relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Eliminating the training budget will limit the progress of the department and its employees. 1 - 27 ~lft.. ~ CHorx~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 1 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) None. 1- 28 ~lft.. ~ 0lY Of CHUIA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 2 City Clerk DEPT. RANK: 2 LINE OF BUSINESS: Operations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) This is a TEMPORARY budget reduction proposal. Freeze the City Clerk position for 6 months, and allow the Interim City Clerk to serve underfill that position until 1/1/09. SERVICE AREA DESIGNATION: (See definitions below) C!l Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustification for the selected service area designation) The Assistant City Clerk is currently serving in the capacity of Interim City Clerk until such time that a permanent City Clerk is hired. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $105,800 $0 ($105,800) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $105,800 $0 ($105,800) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) While the Interim City Clerk is filling both the Assistant City Clerk and the City Clerk positions. new projects and other long term projects will be postponed. 1 - 29 ~Vt- ~ CH6rA~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 2 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 30 .",'.:i., ~Ift. ~ ~ CHID~A City of Chula Vista BudRet Reduction Proposal Form PROPOSAL: 3 DEPARTMENT: City Attorney DEPT. RANK: 1 LINE OF BUSINESS: Admin PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce Budget for Outside Attorneys. SERVICE AREA DESIGNATION: (See definitions below) @ Core @ Semi-Core @ Non-Core JUSTIFICATION: (Provide a briefjustificatian for the selected service area designation) Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $246,000 $0 ($246,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $246,000 $0 ($246,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 31 ~lft. ~ CHorx~A City of Chula Vista Budget Reduction Proposal Form IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 PROPOSAL: 3 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 -32 ,....- ~I~ 'Oiiii!eii; -~ cn> OF OiUIA VISTA DEPARTMENT: City of Chula Vista BudRet Reduction Proposal Form PROPOSAL: 4 Administration DEPT. RANK:----L- LINE OF BUSINESS: City Manager's Office PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Downgrade vacant Assistant City Manager to Executive Assistant to the City Manager SERVICE AREA DESIGNATION: (See definitions below) C!l Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustification for the selected service area designation) Elimination of this position will eliminate one executive position and result in significant cost savings. The resulting organizational structure in City Administration will be - City Manager and one Assistant City Manager. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Assistant City Manager Executive Assistant to the City Manager 1 ,.._ ~m_."~~~.'~'.'.~'.~_ -1 TOTAL 0 1 ..,_ "'~."m_~'.~___~_ -1 o Personnel Services $147,500 $0 ($147,500) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $147,500 $0 ($147,500) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) 1 - 33 ~v?- ~ CH6U~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 4 SERVICE IMPACTS: ~ OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts not captured by the above performance dotal Increase the number of direct reports to the City Manager and remaining Assistant City Manager. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 04/01/2008 SPECIAL ISSUES: (Prepare 0 brief description of any special circumstances related to implementing this proposal) 1 -34 ~l~ ~ CH~~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 5 Administration DEPT. RANK:---L- LINE OF BUSINESS: Legislative PROPOSED REDUCTION: {Prepare a brief statement describing the proposed budget reduction} Eliminate remainder of lobbyist contract SERVICE AREA DESIGNATION: {See definitions below} o Core @ Semi-Core o Non-Core J USTIFICA TION: {Provide a brief justification for the selected service area designation} This is the only item in 05100's 'Services and Supplies' budget over which I have authority. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most If not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other Jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services; Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $40,000 $0 ($40,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $40,000 $0 ($40,000) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} City will save $9,000 in current fiscal year due to amount already paid, and $40,000 in the coming fiscal year. SERVICE IMPACTS: ~ OTHER SERVICE IMPACTS: {Prepare a brief description of any service impacts not captured by the above performance data} Termination of contract will eliminate city's ability to influence or hold meetings with any but local 1 - 35 ~Vt-- ., ot6rA~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 5 legislators. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 03/26/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) We are required to provide lobbyist with 3D-day notification of contract termination without cause. .,..-.~ ,-" 1 - 36 .;:..:., ~lft-. ~ Ql6~~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 6 DEPARTMENT: Administration DEPT. RANK: 3 LINE OF BUSINESS: Communications / Office of Budget & Analysis PROPOSED REDUCTION: (Prep ore 0 brief stotement describing the proposed budget reduction) Reduce Supplies and Services and Other Expenses Budgets. SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core @ Non-Core J USTI FICA TION: (Provide 0 brief justificotion for the selected service cree designotion) Elimination or reduction of various supplies and services objects including professional services, travel, training, membership dues, promotional expenses, and contributions to other agencies. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $37,905 $0 ($37,905) Other Expenses $9,760 $0 ($9,760) Capital (non-C1P) $0 $0 $0 TOTAL $47,665 $0 ($47,665) OTHER BUDGET CONSIDERATIONS: (PrOVide ony other informotion relevont to the sovings thot will result from implementotion of this proposol) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepore 0 brief description of ony service impacts not captured by the above performonce dota) Minimal- budget reduction impacts expenditures for professional services, travel, training, membership dues, promotional expenses, and contributions to other agencies. 1 - 37 ~lft.. ':/Iii cH6U~srA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 6 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ,- 1 - 38 ~I~ TM' CHorA~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 7 DEPARTMENT: Administration DEPT. RANK: 4 LINE OF BUSINESS: Economic Development PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate financial support for CONVIS SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core (!) Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The City's $74,000 contribution represents 32% of the Office of Economic Development's non-personnel budget. Nearly all of these funds are used to operate the visitor center at the E Street Trolley Station. The primary customers to the visitor center are individuals that are then referred to local and regional attractions, resulting in little economic impact to the City. The City's funds can be better leveraged on City-wide economic development efforts that will result in a greater financial impact to the City. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most If not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $74,000 $0 ($74,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $74,000 $0 ($74,000) OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: - 1 -39 ~Vt- ~ CHro~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 7 OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts nat captured by the abave performance data) The Metropolitan Transit Systems operates nine trolley stations with concession services. The rents for the concessionaires ranges from $7S a month to $3,250. A shift in focus from a visitor center to a commercial enterprise could result in a revenue enhancement for the City. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related ta implementing this propasal) 1 - 40 ~lft. "iti . CH6~~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 8 DEPARTMENT: Administration DEPT. RANK: 5 LINE OF BUSINESS: Economic Development PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate funding for the Third Avenue Property based Business Improvement District (PBID) SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core C!l Non-Core J USTI FICA TION: (Provide a brief justification for the selected service area designation) The City's $80,000 contribution represents 35% of the Office of Economic Development's non-personnel budget, but only serves a small 8-block area of the City. The City's funds can be better leveraged on City-wide economic development efforts that will result in a greater financial impact to the City. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $80,000 $0 ($80,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $80,000 $0 ($80,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: - OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 -41 ~\~ ~ ot~'\1srA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 8 The PBID is funded by property owners within the specific boundaries of the District. Major property owners include the City and the County of San Diego, as well as a large number of smaller property owners. A reduction or elimination of the City's obligation would apply equally in reducing the obligations of the other property owners and would require a majority vote of the property owners to approve. While this action may result in the reduction or elimination of the PBID, there is also a separate Business Improvement District (BID) in the same general area of the City. The BID receives approximately $162,000 annually that will continue to be available for promotional activities in the area. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 09/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) The Third Avenue Village Association, through the PBID, produces community events such as the Cinco de Mayo festival and the Starlight Parade. These events may be impacted as a result of this action. I ~.-, .~" 1 - 42 . " '. ~l~ 'iiiii!aii!iii .~ CH.s~~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 9 Administration DEPT. RANK: 6 LINE OF BUSINESS: Economic Development PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate one Senior Economic Development Specialist. SERVICE AREA DESIGNATION: (See definitions below) @ Core @ Semi-Core @ Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $106,229 $0 ($106,229) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $106,229 $0 ($106,229) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from impiementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare 0 brief description of any service impacts not captured by the above performance data) 1 -43 ~I~ ~ OiID~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 9 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian af any special circumstances related to implementing this proposal) 1 -44 ~l~ ~ CHOU~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 10 DEPARTMENT: ITS DEPT. RANK: ----L- LINE OF BUSINESS: Maintenance PROPOSED REDUCTION: {Prepare a brief statement describing the proposed budget reductian} Since Fire Dispatch has been contracted out with San Diego Fire, I contacted our CAD vendor to see if we could reduce the maintenance cost. There are several items that were only used by Fire so I have reduced the maintenance costs by about $28,000. SERVICE AREA DESIGNATION: {See definitians below} ~ Core o Semi-Core o Non-Core J USTI FICA TION: {Provide a brief justification far the selected service area designation} Fire Dispatch is no longer handled by our CAD system Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $28,000 $0 ($28,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $28,000 $0 ($28,000) OTHER BUDGET CONSIDERATIONS: {Pravide any ather informatian relevant to the savings that will result from implementation of this proposal} SERVICE IMPACTS: OTHER SERVICE IMPACTS: {Prepare a brief description of any service impacts not captured by the above performance data} None 1 -45 ~l~ iti CHOU '<ftsrA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 10 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 03/0S/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) I have asked for the monthly charges to be reduced after conversion on 3/4/08. This should already be in effect for the remainder of FY 2007-08 and will continue into next fiscal year. '-./ 1 -46 ~I~ ~ . CHorx~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 11 DEPARTMENT: ITS DEPT. RANK: 2 LINE OF BUSINESS: Network Support PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reductian) If we convert the IFAS system from its current data base of Informix to a Microsoft SQL data base, we can save the cost of the Informix software maintenance (about $50,000) and be able to do without our Unix and Data Base Administrator. This would mean a layoff of one person but I believe the impacts would be manageable. SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) We currently have a Unix/Data Base Administrator to handle the systems work for the IFAS system. This is necessary since the Unix operating system and the Informix data Base administration are not skills that the remainder of my staff possess. Originally the Permits Plus system ran on the Unix system under the Informix data base in addition to IFAS. Several years ago the Permits Plus system was converted to a SQL data base and is working well. This conversion will probably be necessary sometime in the future since IBM purchased Informix and it is likely that they will discontinue support in favor of their own data base, DB2. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $126,326 $0 ($126,326) Supplies & Services $50,000 $0 ($50,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $176,326 $0 ($176,326) 1 -47 ~l~ ~ OiID'\mA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 11 OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) In addition to the reduction of the $50,000 maintenance fee for Informix will come a reduction in hardware maintenance. The current system is still under warranty, but that warranty will run out in 2008. In addition, there will be some costs involved in the conversion. Bi-tech has estimated that their costs to assist us with the conversion would be about $50,000. In addition, we would need to purchase some hardware and software totaling an additional $10,000. The Informix maintenance bill is due July 1 and IBM is very difficult to deal with. It would be best to be completed with the conversion by July 1. I would suggest using the computer replacement fund as a means to pay for the $60,000 it would cost to implement this. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Other staff will be able to handle the administration of the SQL data base since they are already handling the many other applications already converted to SQL. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 48 '._.,:~, .. ,. ,. .' .... ~I~ --- ~ rnYOf (HUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 12 ITS DEPT. RANK: 3 LINE OF BUSINESS: Geographic Information Systems PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Elimination of a vacant GIS Specialist Position SERVICE AREA DESIGNATION: (See definitions below) (!) Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $97,454 $0 ($97,454) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $97,454 $0 ($97,454) OTHER BUDGET CONSIDERATIONS: (Provide any other information reievant to the savings that will result from implementation of this proposal) This position is currently vacant 1 -49 ~Ift.. ~ CH6rA~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 12 SERVICE IMPACTS: Percentage of users who report that they get accurate and current information al or most of the time 95 97 OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performonce dotal Based upon the survey that ITS conducted earlier this year we are meeting our performance goals for GIS. Eliminating the vacant GIS Specialist position will result in approximate 30% cut in GIS related staff during past year. Although Tom McDowell's title was Application Support Manager, he was involved in various GIS projects and his expertise resulted in a key loss in GIS support for staff and general public. If the vacant GIS Specialist position is eliminated, this will certainly impact our ability to meet our goals in the future. The following tasks will be delayed or possibly, not completed. 1. This GIS Position was responsible for updating / maintaining the Police mobile application. This is a critical program for officers in the field and has not been updated for several months. The goal is to do this every month so that the officers have the most up-to-date information. Because the position is frozen, this has not been done in several months 2. New GIS layers / applications requested by staff may not be created. This is similar to the above. The goal would be monthly updates. This would probably be reduced to every 4-5 months. 3. A number of GIS layers used by Departments on a daily basis will not be updated as frequently, possibly resulting in out-of-date and inaccurate data. ITS survey conducted last year identified updates to GIS layers as an area that needs improvement. Eliminating this position will further diminish our ability to maintain this data. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 03/14/2008 SPECIAL ISSUES: (Prepare a brief description of ony special circumstonces related to implementing this proposol) Position is currently vacant. 1 - 50 ~Ift.. !M . CHOU~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 13 DEPARTMENT: ITS DEPT. RANK: 4 LINE OF BUSINESS: Technology Support PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of Microcomputer Specialist Position SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide 0 brief justification for the selected service area designation) Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $115,778 $0 ($115,778) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $115,778 $0 ($115,778) OTHER BUDGET CONSIDERATIONS: (ProVide any other information relevant to the savings that will result from implementation of this proposal) This will require the layoff of an employee. 1 - 51 ~l~ 7fftj OIID. '\1STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 13 SERVICE IMPACTS: 90% of routine computer calls handled within 2 days 90% of priority 1 calls responded to within 1/2 hour 85% of priority calls resolved within 4 hours OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts not captured by the above performance data) We are currently gathering data for these measurements. This would be the second microcomputer support position to be eliminated (we had an early retirement in November 2007) so the impact on service levels if this position is eliminated would be greater than just eliminating the first position. The incumbent is part of the computer and application support team for the Civic, South and Eastlake libraries, the technical support is essential to the ITS Department to provide a high level of service to city staff and the public at all facilities, the loss of this position would decrease response time to trouble calls and problem resolutions throughout the city due ITS personnel would be reassigned from other duties to take on the additional workload. Due to the Senior IT Support Specialist requirements to take on additional projects other than library projects which involve firewall and webserver configuration changes and administration this position is essential to the operation of all branches. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 52 ~lf? ~ CH.su~A City of Chula Vista Budget Reduction Proposal Form Human Resources PROPOSAL: 14 DEPARTMENT: DEPT. RANK: ---1- LINE OF BUSINESS: Department-wide PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce all Travel/Conferences/Meetings, Training and Transportation Allowance accounts in the human resources department budget. SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core @ Non-Core J USTI FICA TION: (Provide a brief justification for the selected service area designation) Reduce the following department wide accounts by the specified amounts: 6541- Travel/Conferences/Meetings by $2,136; 6543-Training by $16,879; 6551-Transportation Allowance by $836. This will reduce all non-essential travel and training for Human Resources staff. Represented, confidential and middle management staff in Human Resources will utilize professional enrichment funds available to them. Service Area Designations: Care Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $19,851 $0 ($19,851) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $19,851 $0 ($19,851) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 -53 ~l~ ~ CHID~ST^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 14 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances reloted to implementing this proposal) 1 - 54 ~l~ ~ CHOrA~srA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form Human Resources PROPOSAL: 15 DEPT. RANK: 2 LINE OF BUSINESS: Risk Management PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reductian) Adjust insurance and workers compensation premium budgets to reflect the latest market forecasts from our broker. SERVICE AREA DESIGNATION: (See definitions belaw) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Our brokers have provided preliminary costs for FY 09 Insurance and workers compensation premiums. We are fortunate that these premiums are projected to be a net decrease from the baseline in FY09. The following adjustments may be made: Insurance Premiums: $96,357; Workers Compensation: $115K. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some Jurisdictions or core services provided at higher levels than other Jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other Jurisdictions. BUDGET iMPACT: Personnel Services $0 $0 $0 Supplies & Services $211,357 $0 ($211,357) Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $211,357 $0 ($211,357) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERViCE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 55 ~I~ ijti CHID~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 15 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of ony special circumstances related to implementing this proposal) These reductions are possible based on current market rates and mayor may not be available in subsequent fiscal years. 1 - 56 ~\~ ~ CH6l:A '\1STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 16 DEPARTMENT: Human Resources DEPT. RANK: -L LINE OF BUSINESS: Employment Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce other contractual services. SERVICE AREA DESIGNATION: (See definitions belaw) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The Employment Services Division uses several sources to conduct valid examinations for City recruitments. Due to the continued hiring freeze this expense can be reduced for FY09. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET iMPACT: Personnel Services $0 $0 $0 Supplies & Services $2,275 $0 ($2,275) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $2,275 $0 ($2,275) OTHER BUDGET CON51DERA TIONS: (Provide any other information relevant to the savings that will resultfram implementation of this proposal) SERViCE iMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 57 ~l~ iti CH.su~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 16 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ~ 1 - 58 ~Vt- ~ CH6rx~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 17 DEPARTMENT: Human Resources DEPT. RANK: 4 LINE OF BUSINESS: Employment Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce other professional services . SERVICE AREA DESIGNATION: (See definitions below) o Core (!J Semi-Core o Non-Core JUSTIFICATION: (Provide 0 brief justification for the selected service area designation) Citywide mandated trainings such as Violence in the Workplace and Sexual Harassment will be provided on a more cost effective basis and further utilize in-house staff. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $13,000 $0 ($13,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $13,000 $0 ($13,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 59 ~V?- ~ CIIYQt_ CHUIA VDIA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 17 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to Implementing this proposal) 1 -60 ~I~ ~ CH6~~srA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 18 DEPARTMENT: Human Resources DEPT. RANK: 5 LINE OF BUSINESS: Employment Services PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reductian) Reduce advertising budget. SERVICE AREA DESIGNATION: (See definitians belaw) o Core ~ Semi-Core o Non-Core J USTIFICA TION: (Pravide a brief justificatian far the selected service area designatian) Due to the continued hiring freeze advertising costs will be reduced for FY09 to reflect the anticipated downturn in recruiting. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $10,014 $0 ($10,014) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $10,014 $0 ($10,014) OTHER BUDGET CONSIDERATIONS: (Pravide any ather information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the abave performance data) 1 -61 ~\~ ~ Oion~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 18 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian af any special circumstances related ta implementing this propasal) 1 - 62 ~lf? ~ . OYYOf CHUIA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 19 DEPARTMENT: Human Resources DEPT. RANK: 6 LINE OF BUSINESS: Employment Services PROPOSED REDUCTION: {Prepare a brief statement describing the proposed budget reduction} Reduce promotional expenses budget by eliminating the annual "Take Your Kids To Work Day" employee event and eliminating the representation of the City at various career fair venues. SERVICE AREA DESIGNATION: {See definitions beiow} o Core o Semi-Core @ Non-Core J USTI FICA TION: {Provide a brief justification for the selected service area designation} For several years the City has sponsored the annual "Take Your Kids To Work Day" in the month of April. Refreshments and lunch were provided to participating employees and their children. The City will no longer hold this event. In the past Human Resources staff participated in career fairs around the county to broaden recruitment efforts. With the continued hiring freeze staff will not attend any fee based events in FY09. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $2,724 $0 ($2,724) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $2,724 $0 ($2,724) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} SERVICE IMPACTS: OTHER SERVICE IMPACTS: {Prepare a brief description of any service impacts not captured by the above performance data} 1 -63 ~lft.. iM CIIYQf_ CHUIA VDIi\ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 19 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any speciai circumstances related to implementing this proposal) ~/ 1 -64 .,,.>,.. ~I~ ~ . CHorA~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form Human Resources PROPOSAL: 20 DEPT. RANK: 7 LINE OF BUSINESS: Employment Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce specialized services - Change the Annual Employee Recognition Event and Service Awards Program. SERVICE AREA DESIGNATION: (See definitions below) o Core ~ Semi-Core o Non-Core J USTI FICA nON: (Provide a brief justification for the selected service area designation) The annual Employee Recognition Events recognize employees with S, 10, 15, 20, and 25+ years of service with the City. The City has annually hosted a recognition luncheon and has presented each employee with a service award gift. The service awards program will be reduced to a more cost effective limited program which will result in considerable savings. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $37,300 $0 ($37,300) Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $37,300 $0 ($37,300) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 65 ~l~ 7f'j; QlID~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 20 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian of any special circumstances related to implementing this proposal) 1 - 66 .. '. "..'.., ~Ift.. ~ CH611~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form Human Resources PROPOSAL: 21 DEPT. RANK: 8 LINE OF BUSINESS: Employment Services & Employee Benefits PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reduction) Reduce Postage accounts 6533 by $6,675: Employment Services ($6,464) & Employee Benefits ($211) SERVICE AREA DESIGNATION: (See definitions below) o Core @ Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification far the selected service area designation) With the implementation of the On-line application system and Employee On-line for benefits registration and information, most written communications will be made through e-mail. Some postage will still be required for applicants and employees with no access to e-mail. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $6,675 $0 ($6,675) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $6,675 $0 ($6,675) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts natcaptured by the above performance data) 1 -67 ~l~ Wii CHro~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 21 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 -68 ~I~ Tm CH.su~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 22 DEPARTMENT: Human Resources DEPT. RANK: -L LINE OF BUSINESS: Department-wide PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce account 6531- Printing & Binding by $9,764. SERVICE AREA DESIGNATION: (See definitions below) o Core C!J Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The department will continue to move toward on-line forms where applicable. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $9,764 $0 ($9,764) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $9,764 $0 ($9,764) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposol) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 -69 ~v?- ~ O1ID~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 22 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this prapasal) .~ 1 -70 ...',.,:.......,.! ~Ift.. ~ T~ cm Of CHUIA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 23 Human Resources DEPT. RANK: 10 LINE OF BUSINESS: Risk Management Administration PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) By restructuring the components of some of the post-offer physical evaluations we give to potential new hires the cost of the exams can be reduced. At the reduced level the exams will still provide us with the information needed to evaluate whether potential new-hires can perform the essential functions of the jobs for which they're being hired. We can further reduce the funds budgeted for physicals because of the anticipated slow down in hiring. We are also proposing to reduce contingency funding for violence intervention services, outside security services, and fitness for duty evaluations. Since there is no way to know exactly what will be needed in these accounts until the need arises, we are budgeting for a low level of activity in these areas. SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide 0 brief justification for the selected service orea designotion) Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $27,558 $0 ($27,558) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $27,558 $0 ($27,558) OTHER BUDGET CONSIDERATIONS: (Provide any other informotion relevant to the savings that will result from implementation of this proposal) As previously mentioned, should an incident or incidents arise that require the expertise of outside violence intervention services and/or outside security services additional appropriations may be needed at that time. SERVICE IMPACTS: 1 -71 ~\~ ~ CH6V.~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 23 OTHER SERVICE IMPACTS: (Prepare a brief descriptian of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 -72 ~l~ ~ . CHorx~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 24 DEPARTMENT: Human Resources DEPT. RANK: 11 LINE OF BUSINESS: Loss Control Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce the amount of funds budgeted for the defense and settlement of public liability claims. SERVICE AREA DESIGNATION: (See definitions below) (!) Core o Semi-Core o Non-Core JUSTIFICATION: {Provide a brief justification for the selected service area designation} It is anticipated that some of the claim defense activity experienced in FY 08 will be completed by FY 09. This reduction in activity coupled with careful monitoring of outside counsel expenditures will result in the projected expenditure savings of $24K. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET iMPACT: Personnel Services $0 $0 $0 Supplies & Services $24,000 $0 ($24,000) Other Expenses $0 $0 $0 Capital (non-C1Pl $0 $0 $0 TOTAL $24,000 $0 ($24,000) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} SERViCE iMPACTS: OTHER SERVICE IMPACTS: {Prepare a brief description of any service impacts not captured by the above performance data} 1 - 73 .s.l~ ~ my 9!._ CHUIA VISIA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 24 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian of any special circumstances related to implementing this proposal) This would require buy-in from the City Attorney's Office. 1 -74 ~l~ 7tfi CI1YOf CHUlA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 25 DEPARTMENT: Human Resources DEPT. RANK: 12 LINE OF BUSINESS: Insurance PROPOSED REDUCTION: (PrepDre D brief stDtement describing the prDpDsed budget reductiDn) Reduce the Budget for the purchase of stand alone special events liability insurance to $1,372. SERVICE AREA DESIGNATION: (See definitions below) o Core (!) Semi-Core o Non-Core JUSTIFICATION: (Provide D brief justification for the selected service DreD designDtion) This money is used to buy stand alone first dollar policies (outside of our normal $2S0K deductible liability insurance) to cover risks associated with City sponsored special events. By having this relatively inexpensive coverage the City could potentially save the $2S0k in deductible plus keep the impact of a large loss away from our other underwriting exposures. The amount remaining should cover a large event such as the Christmas Celebration. We are making this potential reduction recommendation in anticipation of a reduced number of City sponsored special events in light of budget constraints. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $3,000 $0 ($3,000) Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $3,000 $0 ($3,000) OTHER BUDGET CONSIDERATIONS: (PrDvide Dny Dther infDrmDtion relevDnt tD the sDvings thDt will result from implementDtion of this prDposDl) These premiums could be budgeted by the sponsoring department as part of the event cost. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (PrepDre D brief description of Dny service impDcts not cDptured by the Dbove performDnce dDtD) 1 -75 ~l~ ~ ~ CH6~~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 25 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) /"-., ~ 1 -76 . ~ '.;0-: ~Vt.. ~ CI1YOf QlUIA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 26 Human Resources DEPT. RANK: 13 LINE OF BUSINESS: Workers Compensation PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reductian) Increase Workers Compensation Deductible from $500,000 to $1 million SERVICE AREA DESIGNATION: (See definitians belaw) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustificatian far the selected service area designatian) Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $140,000 $0 ($140,000) Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $140,000 $0 ($140,000) OTHER BUDGET CONSIDERATIONS: (Provide any other informatian relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Based on the City's loss history it is recommended that the City increase its workers compensation deductible from $500K to $1M. Other cities insuring at the $1M levels are Anaheim, Santa Monica, San Bernardino, and Garden Grove. These cities have similar employee populations as well as police and fire department exposures. Since 1977, the City has only had one claim that has exceeded $1M. It would take only 3.S years of 1 -77 ~Vt-- ~ CH6~~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 26 ,~, premium savings (at the current rate) to fund a single workers compensation claim in excess of $1 million. If the higher deductible is taken this year, the City will still have the option in future years to revert to a lower deductible. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 -78 ~I~ 'Oiiiieii;; Jl~ OlYllf OlULA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 27 Finance DEPT. RANK: 1 LINE OF BUSINESS: All PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce travel, training, printing, memberships and book budgets. SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustification for the selected service area designation) Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation ofthe community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $15,248 $0 ($15,248) Other Expenses $0 $0 $0 Capital (non-CfP) $0 $0 $0 TOTAL $15,248 $0 ($15,248) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description af any service impacts not captured by the above performance data) 1 - 79 ~lft- ~ cH6~~srA City of Chula Vista Budget Reduction Proposal Form . PROPOSAL: 27 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances reloted to implementing this proposal) 1 -80 ~I~ ~ CHO~~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 28 DEPARTMENT: Finance DEPT. RANK: 2 LINE OF BUSINESS: Treasury PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Adjustment for underfilled positions within the Treasury Division SERVICE AREA DESIGNATION: (See definitions below) C!l Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification forthe selected service areo designation) Positions process payments, seek collections and manage the front counter. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the departmentls mission. Also services not provided by most other jurisdictions. BUDGET iMPACT: Collections Supervisor 1 1 Senior Accounting Assistant 1 1 Accounting Assistant -1 -1 Senior Business License Representative 1 1 Business License Representative -1 -1 ~.. Accounting Assistant -1 -1 TOTAL 0 0 Personnel Services $60,393 $0 ($60,393) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $60,393 $0 ($60,393) 1 - 81 .s,lft.. ~ . enY Qt CHUIA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 28 OTHER BUDGET CONSIDERATIONS: (Provide any ather infarmatian relevant to the savings thot will result from implementation of this proposol) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepore a brief description of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ~, 1 - 82 ~Vt.. <p<~ ~ CHOU~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 29 DEPARTMENT: Finance DEPT. RANK: 3 LINE OF BUSINESS: Operations PROPOSED REDUCTION: (Prepare 0 brief statement describing the proposed budget reduction) Eliminate Accountant position which is currently vacant due to participation in Early Retirement Program. SERVICE AREA DESIGNATION: (See definitions below) C!l Core o Semi-Core o Non-Core JUSTIFICATION: (Provide 0 briefjustificotion for the selected service area designation) This position is a high level professional accountant which assists in the preparation of the City's financial reports and year end audit process. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $101,940 $0 ($101,940) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $101,940 $0 ($101,940) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare 0 brief description of any service impacts not captured by the above performance data) 1 - 83 ~lft.. ~ OlIiA~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 29 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 04/03/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) The Accountant is a key member ofthe professional finance team which assists with the preparation of the annual audit and preparation of the City, RDA, Transit and Public Financing Authority financial statements and the City, RDA and Transit State Controller reports. This position is currently vacant as a result of the Early Retirement Program. The Finance Department has earned the Government Finance Officers Association Award for Excellence in Financial Reporting for the past 7 years. In order to meet the deadline for submission to the GFOA, the financial statements must be completed by Dec. 31. This is an award which is viewed very favorably by the rating agencies. The Department will continue to strive to meet the deadline but due to the recent cuts under the professional accounting series, it will be very challenging. The focus of the 3 remaining professional accountants will be to ensure that the City meets all legally mandated deadlines which may result in a loss of revenues and or penalties (i.e. Statement of Indebtedness, State Controllers Reports, W-2 filings etc). In addition, staff will also continue to focus on meeting the City's annual disclosure requirements as required by Securities Exchange Regulations and the City's Bond Indentures. 1 - B4 ~Ift. 1Wj . CH6U~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 30 DEPARTMENT: Fi na nee DEPT. RANK: 4 LINE OF BUSINESS: Administration PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate the Fiscal Services Analyst SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustificationfor the selected service area designation) The duties of this position include the compilation of the quarterly report, monitoring of the departmental budget for both Finance and the RDA, monitoring and posting of all discretionary revenues, updating and monitoring the Sales Tax data base, updating the S year forecast, maintaining the MuniCast system, providing assistance to all departmental analysts, training staff on IFAS (financial system), preparation of the statistical section of the financial statements and other special projects as required. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $128,772 $0 ($128,772) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $128,772 $0 ($128,772) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: 1 - 85 ~lf? ~ OlID~ST^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 30 OTHER SERVICE IMPACTS: (Prepare a brief descriptian of any service impacts not captured by the above performance data) The loss of this position would also impact the RDA since the individual has taken on the duties of the Senior Mgmt Analyst who retired. The ability to absorb the work by the fiscal services analyst has generated ongoing savings to the RDA. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare 0 brief description of any speciol circumstances related to implementing this proposal) The elimination of this position will require the work to be distributed between the Finance Director and the Assistant Finance Director. Finance will require assistance from OBA in order to complete the quarterly analysis of departmental revenues and expenditures which will be included in the quarterly fiscal status report to the City Council. The analysis related to the RDA will be taken on by the Assistant Director of Finance with assistance from the RDA Accountant. 1 - 86 ~lft.. ~ ~~ CH6V.~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 31 Eng & GS DEPT. RANK: 1 LINE OF BUSINESS: Finance and Administration PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reductian) Eliminate 1 FTE Deputy Director of Engineering and Reclass existing Sr. Management Analyst to Principal Management Analyst SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core @ Non-Core J USTI FICA TION: (Provide a brief justification for the selected service area designation) Although elimination of Deputy Director of Engineering is non-core, the position of PMA is a Core Service Area Designation and necessitated given the combined Departments demands and is more in line with other Departments. The Finance and Administration section is responsible for providing budget and financial support services to city staff and the development community so they can plan, finance, construct, and maintain public facilities, infrastructure and open space areas as well as successfully complete their projects. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Principal Management Analyst Senior Management Analyst Deputy Director of Engineering TOTAL -1 1 1 1 -1 1 1 1 Personnel Services $209,532 $12,355 ($197,177) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $209,532 $12,355 ($197,177) 1 - 87 ~lft.. ~ CH6~~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 31 OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that - will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ~ 1 - 88 ......,.... ~\ft.. -~ ~ CH.su~A City of Chula Vista BudRet Reduction Proposal Form PROPOSAL: 32 DEPARTMENT: Eng & GS DEPT. RANK: 2 LINE OF BUSINESS: All PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reductian) Offering Department VTO to employees / S-day maximum SERVICE AREA DESIGNATION: (See definitians below) o Core C!J Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustification for the selected service area designatian) Implementing employee suggestion #30 from Focus Group Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $90,610 $0 ($90,610) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $90,610 $0 ($90,610) OTHER BUDGET CONSIDERATIONS: (Provide any other informatian relevant ta the savings that will resultfrom implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts not captured by the above performance data) Amount assumes that 50% of the employees (by pay rate) in the department will take advantage of a maximum of 5 days of voluntary time off. 1 - 89 ~Vt- ~ OlID~ST^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 32 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ~. 1 - 90 ~!~ ~ . CHID~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 33 DEPARTMENT: Eng & GS DEPT. RANK: 3 LINE OF BUSINESS: All PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of cell phones issued to employees. SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core C!J Non-Core JUSTIFICATION: (Provide 0 briefjustificotion for the selected service area designation) Implementing employee suggestion Item #33 from Focus Group Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $7,607 $0 ($7,607) Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $7,607 $0 ($7,607) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) Assumes SO phone reduction at approximately $30 / month SERVICE IMPACTS: ~ OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Implementing this proposal may impact timeliness in responding to service requests. 1 - 91 ~Irc.. ~ CHW.~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 33 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances reloted to implementing this praposal) '-./ 1 - 92 ~lft,.. ~ CHOU'\1STA City of Chula Vista Budget Reduction Proposal Form , PROPOSAL: 34 DEPARTMENT: Eng & GS DEPT. RANK: 4 LINE OF BUSINESS: Animal Care Facility PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reductian) 1. Reduce ACF Manager fram Senior Management Classification to Mid-Manager level - Flattening the Organization 2. Continue Interim assignment of ACF Manager by Animal Control Officer Supervisor (20%) 3. Backfill 1 FIE Animal Control Officer with an hourly Animal Control Officer (not to exceed 999 hours) 4. Eliminate Hourly Wages (with the exception of #3 above) 5. Veterinary Services to be contracted out SERVICE AREA DESIGNATION: (See definitians belaw) C!l Core o Semi-Core o Non-Core JUSTIFICATION: (Pravide a brief justificatian far the selected service area designatian) The Animal Care Facility is responsible for the Animal Placement and Animal Control and Safety of all animals within the City of Chula Vista, contract services also provided to Imperial Beach, National City and Lemon Grove. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $153,739 $0 ($153,739) Supplies & Services $0 $163,000 $163,000 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $153,739 $163,000 $9,261 OTHER BUDGET CONSIDERATIONS: (Pravide any ather infarmatian relevant to the savings that will result from implementation of this proposal) 1. Reduction ACF Manager from Senior Manager to Mid Manager $56,254 2. Retain Interim assignment of ACF Manager by Animal Control Officer Supervisor (20%) 3. Eliminate Veterinarian Wages $34,628 4. Backfill Animal Control Officer with hourly ACO (not to exceed 999 hours) - transfer from salaries to hourly 5. Contract Veterinary Services -$163,000 1 -93 ~\ft.. ~ CH6[\~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 34 SERVICE IMPACTS: # of Counter Transactions on Saturdays # of dog licenses on Saturdays # of calls dispatched on Saturdays 60 14 12 60 14 12 60 14 12 OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) On December 28, 2007, our Animal Control Manager, Dr. Dorothy York, took advantage of the City's early retirement program. Dr. York was initially hired as a middle manager. Her classification was upgraded from middle manager to senior manager status in 2006 in recognition of her dual roles as Animal Control Manager and Veterinarian. Best management practices and experience with ACF management issues indicate that the veterinarian practices should be performed by a position, which is independent of the Animal Control Manager for a variety of reasons. First, in order for the City to continue to operate the Animal Care Facility and provide basic medical services to the animals at the shelter, the City needs what is called a "Veterinary Premises Permit". In order to secure such a permit, a licensed veterinarian needs to place their name and license on our permit. Since Dr. York was a licensed veterinarian, she was on our permit. With her departure, we learned that due to liability exposure veterinarians are not willing to place their name and license on the permit for a municipal shelter. The State Board has confirmed that this situation is not unique to Chula Vista, but often experienced by municipal shelters. As a solution for providing this specialized care most shelters have elected to contract these services to a local veterinarian. Second, scope of work performed by the Animal Control Manager (ACM) position is significant in that it is responsible for planning, organizing, direct and supervise the Animal Control Service operations for the City of Chula Vista and the management of contractual agreements for three contract cities of National City, Lemon Grove and National City. An essential function of this position is the enforcement of state and local laws relating to animal control services, which includes investigating complaints related to animal control and providing information to the public; and supervising, training, and evaluating staff. This budget reduction proposal will address the mandated veterinary component of the Animal Care Facility and State licensing requirements by outsourcing veterinary care at a cost of $163,000 which is less expensive than retaining a full time veterinarian. It also separates the veterinarian duties from the essential duties of the Animal Control Manager and eliminates the hourly veterinary services budget, which was not an effective method for providing this service. In recognition of the fiscal condition of the City we are recommending filling the Animal Control Manger position with an Interim Manager (Animal Control Officer Supervisor). The existing interim Manager has expressed interest and willingness to continue in this role. In addition, to backfilling this position on an interim basis we are also proposing to back fill the Animal Control Officer position with an hourly ACO until we are able to fill the manager position on a permanent basis. We are fortunate to have the opportunity of having a previously employed ACO return on an hourly basis. This .,---/ 1 -94 ~lft.. 1M " CH~~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 34 employee is currently working for the City and requires no training. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 95 ~- 1 -96 .< ~I~ ~ CHorx~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 35 Eng & GS DEPT. RANK:----L- DEPARTMENT: LINE OF BUSINESS: Landscape Architecture PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminated 1 FTE Landscape Planner II SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core @ Non-Core J USTI FICA TION: (Provide a brief justification for the selected service area designation) Position is currently vacant. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core, Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $113,502 $0 ($113,502) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $113,502 $0 ($113,502) OTHER BUDGET CONSIDERATIONS: (Pravide any other infarmation relevant to the savings that will result fram implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) None - revenue generated workload has diminished with current downturn in land development. 1 - 97 .s,l ft.. 1M . CnYQt_ CHUIA VDIi\ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 35 General Fund activities such as updates to Landscape Manual will be delayed. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 05/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 -98 ~l~ :rM Qlorx~A DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 36 Eng & GS DEPT. RANK: 6 LINE OF BUSINESS: Survey PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate Hourly Wages SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core C!i Non-Core JUSTIFICATION: (Provide a briefjustification for the selected service area designation) Hourly personnel currently vacant. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $15,398 $0 ($15,398) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $15,398 $0 ($15,398) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposol) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Workload that would have been handled by this position will be spread to other staff within the unit. This will impact efficiency as lower level tasks will need to be handled by higher level staff. 1 - 99 .s-\~ ~ Ol~~STA City of Chula Vista Budget Reduction Proposal Form IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 04/01/2008 PROPOSAL: 36 SPECIAL ISSUES: (Prepare a brief descriptian of any special circumstances related to implementing this proposal) 1 -100 ..,...: '------/ ~Vt- ~ . CHorx~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 37 DEPARTMENT: Eng & GS DEPT. RANK: 7 LINE OF BUSINESS: Building and Park Construction PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reductian) 1. Eliminate 1 HE Building Services Manager (Senior Management) 2. Out-of-Class pay for Building Project Manager performing duties of Building Services Manager (Mid- Ma nager) SERVICE AREA DESIGNATION: (See definitians below) o Core C!> Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The purpose of the Building and Park Construction Program is to provide project development and management services to City departments so they can realize fully functional, quality facilities that meet their programming needs. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other Jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET iMPACT: Personnel Services $25,459 $0 ($25,459) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $25,459 $0 ($25,459) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result fram implementatlan af this praposal) Salary difference between BSM and BPM (170,522-145,63=25,459) 1 - 101 ~Vt- .. ~ OlID~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 37 SERVICE IMPACTS: # of projects completed # of projects in process (RFP/Contract issued) OTHER SERVICE IMPACTS: (Prepare a brief descriptian of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 04/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) , --/ 1 -102 ~Vt- ~ r~ CH6V.~A DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 38 Eng & GS DEPT. RANK: 8 LINE OF BUSINESS: Traffic Engineering PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate Hourly Wages SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core @ Non-Core JUSTI FICA TION: (Provide a brief justification for the selected service area designation) Position currently vacant Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $1,384 $0 ($1,384) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $1,384 $0 ($1,384) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of ony service impacts not captured by the above performance data) Workload that would have been handled by this position will be spread to other staff within the unit. This will impact efficiency as lower level tasks will need to be handled by higher level staff. 1 -103 ~\~ Tti CHID'\1STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 38 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 04/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 -104 ~I~ ~ CH6[X.~A DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 39 Eng & GS DEPT. RANK: -L LINE OF BUSINESS: All PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction in Supplies and Services (object keys 6551 and 6883) SERVICE AREA DESIGNATION: (See definitions below) <!J Core o Semi-Core o Non-Core J USTI FICA TION: (Provide a brief justification far the selected service area designation) Supplies and Services essential to conduct every day tasks. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nke to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $10,000 $0 ($10,000) Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $10,000 $0 ($10,000) OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that will result from implementation of this proposal) Please note that these reductions were provided to 08A and adjusted in the FY09 Baseline Budget. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 105 .s.\ ft.. ~ CHO~~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 39 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances reloted to implementing this proposal) ~ 1 - 106 ~Ift,.. -!f!j- .~-~ ~ CHorx~A City of Chula Vista Budget Reduction Proposal Form . PROPOSAL: 40 DEPARTMENT: Eng & GS DEPT. RANK: 10 LINE OF BUSINESS: Animal Care Facility PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction 1 FTE Office Specialist to .S FTE SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core @ Non-Core JUSTI FICA TION: (Provide a brief justification for the selected service area designation) This existing full time benefited employee recently had a baby and is on a part-time schedule until April 1. 2008. In an effort to care for her child and in light of pending budget reductions. she has requested a permanent change to part-time employment. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. SemI-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core ServIces: Non-Core ServIces Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $30,802 $0 ($30,802) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $30,802 $0 ($30,802) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) 1 -107 ~I~ ~ CH6U~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 40 SERVICE IMPACTS: ~ # of Counter Transactions on Saturdays # of dog licenses on Saturdays # of calls dispatched on Saturdays 60 14 12 60 14 12 60 14 12 OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts not captured by the abave performance data) Since she has been on a reduced schedule since January, we have had the opportunity to measure the operational impacts. The part-time schedule is mutually beneficial. It addresses staffing deficiencies on Saturdays in the Animal Care Facility (ACF) office as well asanimal control dispatch. As you may recall during last year's budget reductions the hourly employee who dispatched on Saturdays was eliminated from the ACF budget. The elimination of the hourly staff reduced our flexibility to provide coverage on Saturdays impacting existing office staff rotations/assignments. Saturday is one of our busiest days for incoming dispatch activity. We also experience a higher volume of customers requiring office assistance with licensing, adoptions and processing of animal related requests. The employee has agreed to provide ongoing coverage on a permanent bases on Saturdays in addition to one and half week days for a total of 20 hours per week. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 05/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian of any special circumstances related to implementing this proposal) 1 - 108 ,- -'''. ,,,,".'-.~ ~l~ 'lti/i CHOU~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 41 Eng & GS DEPT. RANK: 11 DEPARTMENT: LINE OF BUSINESS: Building and Park Construction PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction 1 FTE Building Project Manager to .5 FTE SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core C!l Non-Core J USTI FICA TION: (Provide a brief justification for the selected service area designation) The purpose of the Building and Park Construction Program is to provide project development and management services to City departments so they can realize fully functional, quality facilities that meeUheir programming needs. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $69,498 $0 ($69,498) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $69,498 $0 ($69,498) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) 1 -109 ~I~ ~ CHorx~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 41 SERVICE IMPACTS: -- OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Project development related workload is currently reduced and is projected to remain low for the foreseeable future. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 04/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ~- 1 -110 ~Ift- ~ 0i611~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 42 Eng & GS DEPT. RANK: --1L LINE OF BUSINESS: Real Property PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reduction) Eliminate one Land Surveyor and spread work to remaining staff at a reduced service level. SERVICE AREA DESIGNATION: (See definitions below) o Core (!) Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Development related workload is currently reduced and is projected to remain low for the foreseeable future Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $137,867 $0 ($137,867) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $137,867 $0 ($137,867) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts nat captured by the above performance data) The Land Surveyor position in the Real Property Division will be vacant as of April 11, 2008. The 1 - 111 ~Ift.. Wlj CHID~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 42 workload that the position held will be distributed to other staff within Engineering. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 04/11/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ~ 1 -112 ~I~ ~ ClIYllf QiUIA VlSfA DEPARTMENT: Eng & GS LINE OF BUSINESS: Central Garage PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce Department Vehicle Pool by 50% City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 43 DEPT. RANK:.....!L SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core (!) Non-Core JUSTIFICATION: (Provide a briefjustification for the selected service area designation) Vehicle pools are utilized by City staff to conduct City business throughout the City and/or State. Service Area Designations: Services essential to the department's mission and fulfill basir expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $10,000 $0 ($10,000) TOTAL $10,000 $0 ($10,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) Will look at re-assigning vehicles up for replacement and/or auction. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 113 ~I~ .. , CHW.'\fJSTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 43 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ~ 1 - 114 ~lf? ~ CnYOf CHUIA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 44 Eng & GS DEPT. RANK: 14 LINE OF BUSINESS: Central Garage PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reduction) Reduce frequency of preventative maintenance activities (oil changes) from 5,000 mi to 7,000 mi. SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core (!) Non-Core JUSTIFICATION: (Pravide a briefjustificatian for the selected service area designatian) Implementing employee suggestion #27 from Focus Group. Central Garage is responsible for performing all maintenance activities for City vehicles. Service Area Designations: Care Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Care Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $13,000 $0 ($13,000) Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $13,000 $0 ($13,000) OTHER BUDGET CONSIDERATIONS: (Pravide any other information relevant to the savings that will result fram implementation af this praposal) SERVICE IMPACTS: Preventative Maintenance Frequency Every 5,000 miles Every 7,000 miles OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts nat captured by the above performance data) 1 - 115 ~I~ ~ CHorx~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 44 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian of any special circumstances related to implementing this proposal) 1 - 116 ~lft- ~ CHID~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 45 DEPARTMENT: Eng & GS DEPT. RANK: 15 LINE OF BUSINESS: Central Garage PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reductian) Reduce Equipment Replacement Charges in 39120-6642 SERVICE AREA DESIGNATION: (See definitions belaw) o Core o Semi-Core @ Non-Core JUSTIFICATION: (Provide a brief justification far the selected service area designation) Central Garage is responsible for charging Departments appropriately for vehicle equipment replacement including its own section. Can reduce charges to own budget by $3,760 with no impact. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most If not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $3,760 $0 ($3,760) TOTAL $3.760 $0 ($3.760) OTHER BUDGET CONSIDERATIONS: (Pravide any other information relevant ta the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description af any service impacts not captured by the above performance data) 1 - 117 ~If.t.. ~ CHorx~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 45 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ,,/ " ',-_/ 1 - 118 ~l~ ?If; CH6rA~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 46 Eng & GS DEPT. RANK: 16 LINE OF BUSINESS: Central Garage PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reduction) Reduce Car Wash contracts SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core @ Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Central Garage is responsible for all maintenance activities of City vehicles including but not limited to Car Wash (contracts). Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $3,000 $0 ($3,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $3,000 $0 ($3,000) OTHER BUDGET CONSIDERATIONS: (Provide any ather infarmatian relevant ta the savings that will result from implementation of this proposal) Reduction in car washes impacts vehicle user Departments who choose to use public car wash facilities rather than then PWC car wash facility. Implement Citywide limited number of car washes at public car wash facilities. SERVICE IMPACTS: # of Car Washes at Public Facilities - reduce OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts nat captured by the above performance data) 1 - 119 ~If.t.. Yti CHOU '\fJsrA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 46 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian af any special circumstances related to implementing this propasal) '~ 1 -120 ~!~ ......... ~~ OIY Of (HUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 47 Eng & GS DEPT. RANK: 17 LINE OF BUSINESS: All Lines of Businesses within the Department PROPOSED REDUCTION: {Prepare a brief statement describing the prapased budget reduction} 75% Reduction in Regular Overtime SERVICE AREA DESIGNATION: {See definitions below} ~ Core o Semi-Core o Non-Core J USTI FICA TION: {Provide a brief justification for the selected service area designation} Will endeavor to continue to monitor Overtime activities, thus reducing the overall cost by 75%, case by case and emergency situations only. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $83,000 $0 ($83,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $83,000 $0 ($83,000) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} 1 - 121 .s.l~ ~ CH1S[\~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 47 SERVICE IMPACTS: Special Events (custodial services, C&R services) Project completion, potential reduced completion time Electronic vehicle outfitting, potential reduced turn around time OTHER SERVICE 1M PACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Construction and Repair services to City Facilities will be limited to emergency cases only, defer non- emergency situation to regular business hours. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian of any special circumstances reloted to implementing this proposal) 1 -122 ".",\- '~,""'!; ~I~ ~ Oiorx~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 48 DEPARTMENT: Eng & GS DEPT. RANK: 19 LINE OF BUSINESS: Facility Maintenance (Custodial Services) PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Elimination of 1 FTE Storekeeper SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core @ Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Provides mail service Citywide and Stores maintenance. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other Jurisdictions. BUDGET IMPACT: Personnel Services $69,657 $0 ($69,657) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $69,657 $0 ($69,657) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings thot wiil result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare 0 brief description of any service impacts not coptured by the above performance dato) Position absorbed as lay-off of position from Finance, was formerly a vacant Custodian. 1 - 123 ~\ft.. ~ CHID~srA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 48 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 124 ~I~ 7l!; CH6rx~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 49 Eng & GS DEPT. RANK: ~ LINE OF BUSINESS: Central Garage PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) 7S% Reduction in Regular Overtime SERVICE AREA DESIGNATION: (See definitions below) o Core @ Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Will endeavor to continue to monitor Overtime activities, thus reducing the overall cost by 7S%, case by case and emergency situations only. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $10,433 $0 ($10,433) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $10,433 $0 ($10,433) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: - OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Will limit Fleet Maintenance services to case by case (business and non-business hours) and 1 -125 ~v?- ~ OiID~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 49 emergency situations only (non-business hours). IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstonces related to implementing this proposal) 1 -126 ~I~ ~ cnY Of CHUIA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 50 DEPARTMENT: Eng & GS DEPT. RANK: --11- LINE OF BUSINESS: All Lines of Businesses within the Department PROPOSED REDUCTION: {Prepare a brief statement describing the praposed budget reduction} SO% reduction in Training Department-wide SERVICE AREA DESIGNATION: {See definitions below} o Core o Semi-Core ~ Non-Core J USTI FICA TION: {Provide a brief justification for the selected service area designation} Will endeavour to continue to monitor training activities, thus reducing the overall cost by SO%. Training is necessary for employees to properly do their job, be technically competitive and up-to-date in their specific skill sets. Service Area Designations: Care Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $16,676 $0 ($16,676) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $16,676 $0 ($16,676) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} SERVICE IMPACTS: % employee training and career development OTHER SERVICE IMPACTS: {Prepare a brief description of any service impacts not captured by the above performance data} 1 -127 ~Vt- ?If; Oiorx~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 50 Reduction in training will lead to fewer employees attending much needed seminars, sessions and certification classes as necessary to enhance their skills. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 128 ~lft.. ---= ~-<'~ = CHOU~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 51 Eng & GS DEPT. RANK: ..2L LINE OF BUSINESS: Central Garage PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reduction) Eliminate 1 HE Senior Equipment Mechanic SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustificationfor the selected service area designation) Central Garage is responsible for all maintenance activities of all City vehicles. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET iMPACT: Personnel Services $99,350 $0 ($99,350) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $99,350 $0 ($99,350) OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that will result from implementation of this proposal) SERViCE iMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts nat captured by the above performance data) Flattens the Organization and limits promotional opportunity for Mechanics. Will require direct 1 -129 ~v?- 7th CHID~STA City of Chula Vista Budl!et Reduction Proposal Form PROPOSAL: 51 "-, supervision of 8 mechanics and duties by Manager. The Acting Senior Equipment Mechanic is currently performing activities previously performed by Equipment Maintenance Manager. Elimination of this position requires the existing Equipment Maintenance Manger who is assigned Fleet Manger duties to continue to do the following: Manage PM program: generate computer PM schedule three times per month, contact vehicle users to notify them the vehicle is due, track number of PM's performed versus scheduled (performance measurement for budget). Manage BIT program, smog inspection program, and opacity testing program (mandatory state programs). Determine repair priorities based upon current workload and anticipated work. Make decisions between repairing in-house or using outside vendors. Assign work to technicians. Assist technicians in making repair decisions. Attempt to keep mechanics productively busy. Open and close work orders. Enter work order data into computer, such as parts issues, sublet vendor invoices, etc. Review work orders upon completion for completeness and accuracy. Contact vehicle users when repairs are completed. Perform all functions of parts clerk/manager. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ""-"'-', '~ 1 - 130 ~l~ ~ . mY OF CHUIA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 52 DEPARTMENT: Eng & GS DEPT. RANK: 23 LINE OF BUSINESS: Central Garage PROPOSED REDUCTION: {Prepare a brief statement describing the praposed budget reduction} Reduce cost of parts (and privatize part room function). SERVICE AREA DESIGNATION: {See definitions below} o Core @ Semi-Core o Non-Core JUSTIFICATION: {Provide a brief justification for the selected service area designation} Central Garage is responsible for all maintenance activities of City vehicles, including but not limited to order and inventory of all vehicle parts. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $21,000 $0 ($21,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $21,000 $0 ($21,000) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} Parts to be contracted out at a competitive price. SERVICE IMPACTS: OTHER SERVICE IMPACTS: {Prepare a brief description of any service impacts not captured by the above performance data} 1 - 131 ~\~ !ftj . CH6~~STA City of Chula Vista BudRet Reduction Proposal Form PROPOSAL: 52 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 132 ~lft.. 'iiiiiieii: ~~ CH611~STA DEPARTMENT: City of Chula Vista BudRet Reduction Proposal Form PROPOSAL: 53 Eng & G5 DEPT. RANK: 24 LINE OF BUSINESS: Central Garage PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reductian) 50% reduction in Training SERVICE AREA DESIGNATION: (See definitians below) (!) Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designatian) Will endeavor to continue to monitor training activities, thus reducing the overall cost by 50%. Training is necessary for employees to properly do their job, be technically competitive and up-to-date in their specific skill sets. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $3,000 $0 ($3,000) Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $3,000 $0 ($3,000) OTHER BUDGET CONSIDERATIONS: (Pravide any other information relevantto the savings that wiff result from implementation of this proposal) SERVICE IMPACTS: % employee training and career development OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 -133 ~lft- ~ CHorA'{IDA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 53 Reduction in training will lead to fewer employees attending much needed seminars, sessions and certification classes as necessary to enhance their skills. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description af any special circumstances related to implementing this propasal) ~- 1 -134 ~I~ ~ 0lY OF OlUIA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 54 Eng & GS DEPT. RANK: -22... LINE OF BUSINESS: Central Garage PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce contract for motorcycle parts to $1,500 / mo from $4,000/ mo SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Central Garage is responsible for maintaining the contract of service parts for motorcycles utilized by the Police Department. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $30,000 $0 ($30,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $30,000 $0 ($30,000) OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that will result from implementation of this proposal) New motorcycles purchased in FY08 thus requires less part replacements. Will monitor services closely. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 135 ~\~ ~ CHID~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 54 "~, IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description af any special circumstances related to implementing this propasal) ~, ,---- , 1 - 136 ~Ift.. Wfi CnYllf QiUIA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 55 Eng & GS DEPT. RANK: 26 LINE OF BUSINESS: Facility Maintenance (Custodial Services) PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction in Supplies and Services (10420-6811, Janitorial Supplies) SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification far the selected service area designation) Facility Maintenance is responsible for providing custodial and maintenance (including supplies) services to city staff, the public and outside entities so they can enjoy safe, clean, efficient and well-maintained facilities and special events. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Care Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $9,825 $0 ($9,825) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $9,825 $0 ($9,825) OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Based on FY08 janitorial supplies contract awarded, projecting savings. 1 - 137 ~l~ WH CHID~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 55 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) /---" ,~ 1 - 138 ~I~ ~ CI1Y OF (HUlA VISTA DEPARTMENT: PROPOSAL: 56 DEPT. RANK: S LINE OF BUSINESS: Code Enforcement PROPOSED REDUCTION: {Prepare a brief statement describing the propased budget reductian} Give the Mobile Home Inspection program back to the State of California. This will, in effect, zero-out the $10,000 in State revenue for this program, and allow management to re-assign staff to more cost effective work. SERVICE AREA DESIGNATION: {See definitians belaw} o Core o Semi-Core @ Non-Core JUSTIFICATION: {Pravide a brief justificatian for the selected service area designatian} Most jurisdictions let the State of California assume this program. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $90,000 $10,000 ($80,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $90,000 $10,000 ($80,000) OTHER BUDGET CONSIDERATIONS: {Pravide any ather infarmatian relevant to the savings that will result fram implementatian af this propasal} The table above shows a shift of code enforcement staff to cost recovery activity. These are revenue figures. SERVICE IMPACTS: OTHER SERVICE IMPACTS: {Prepare a brief descriptian of any service impacts not captured by the abave performance data} By returning this program to the State, the State will assume the responsibility to inspect our local mobile home parks. As a result, the City will no longer be required to subsidize the program through $90,000 of annual General Fund expenditures. Staff currently assigned to this program will be 1 - 139 ~lft- ~ CHID~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 56 reassigned to provide additional support for the recently adopted Abandoned Residential Property Registration Program that is anticipated to result in 100% cost recovery. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ~" 1 -140 '" . ..~ ,'., .' ~\~ 'Oiii!MiiiO ~~ morA '\ftSTA DEPARTMENT: PROPOSAL: 57 DEPT. RANK: 9 LINE OF BUSINESS: Advance Planning PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reductian) Eliminate one Associate Planner position. SERVICE AREA DESIGNATION: (See definitions below) o Core ~ Semi-Core o Non-Core JUSTIFICATION: (Provide 0 briefjustificotianfor the selected service area designatian) All cities are required to do advance planning, but there is some flexibility in priorities and project timing. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $99,083 $0 ($99,083) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $99,083 $0 ($99,083) OTHER BUDGET CONSIDERATIONS: (Provide any other infarmatian relevant to the savings that will resultfram implementation of this praposal) Ability to cut this position is contingent upon an existing half-time Associate Planner moving to a vacant Senior Planner position. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 141 ~l~ ?If; CHOU'{lJsrA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 57 ~. This Associate position is assigned to required General Plan Implementation duties, including completing the General Plan Update Implementation Program and interim zoning proposals. The position would also work with several other key city initiatives either currently underway or pending including the Otay Valley Regional Park, Historic Preservation, growth management program oversight, and western Chula Vista specific plans. All these activities are a fundamental part of carrying out this City's long-range planning interests. Since there were not specific performance metrics related to this position in the Strategic Plan, following are the impacts to the Advance Planning work program: - Delay in the completion of the comprehensive General Plan Update Implementation Program. - Delay in the preparation and adoption of interim zoning provisions in those areas where zoning inconsistencies were created when the General Plan Update was adopted. - Delay in the capacity to undertake needed Specific Planning efforts in western Chula Vista. - Delay in completion of the top-to-bottom Growth Management review requested by the City Council. - Direct affect to the ability of Advance Planning to support the pending H Street Corridor Study. - Direct affect to the capacity to support the Otay Valley Regional Park program and JEPA. - Reduced capacity and ability to effectively participate in Regional planning programs, and the review and monitoring of other agencies plans and programs as they may affect Chula Vista. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) This Associate Planner position consists of an incumbent at half-time (O.S FTE) and a vacant O.S FTE created by retirements. In order for the position to be cut, the O.S FTE incumbent would need to move into a currently vacant Senior Planner position in order to avoid physical layoff. 1 -142 ~I~ ?Ifi CllYllf CHUIA VISTA DEPARTMENT: PROPOSAL: 58 DEPT. RANK: ~ LINE OF BUSINESS: Code Enforcement PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate one Code Enforcement Technician in conjunction with creation of new Development Services Counter Manager position and other reclassifications requested in DSF - Planning & Building Budget Reduction Proposal #13. SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The front counter is essential to development services, taking in over $lSM in fees annually. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $76,436 $0 ($76,436) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $76,436 $0 ($76,436) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) All projected savings are offset by additional appropriations requested by Planning & Building in their DSF proposal #13, which recommends the creation of a Development Services Counter Manager and other counter reclassifications. Net impact of Proposals #13 and #15 is $59,741. 1 -143 ~I~ ~ CHro~ST^ City of Chula Vista BudRet Reduction Proposal Form PROPOSAL: 58 SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief descriptian of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) This proposal is only recommended in conjunction with DSF - Planning & Building Proposal #13. .~~, 1 - 144 ~If? "iiiiiieii: ~~ CIlYOF mUlA VlSfA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: S9 Police DEPT. RANK: 1 LINE OF BUSINESS: Fiscal Operations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reductian) Eliminate Resident Opinion Survey SERVICE AREA DESIGNATION: (See definitions belaw) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justificatian far the selected service area designatian) Fiscal Operations provides fiscal, budget, payroll and resource management oversight to the Police Department. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $31,000 $0 ($31,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $31,000 $0 ($31,000) OTHER BUDGET CONSIDERATIONS: (Pravide any ather infarmation relevant to the savings that will result from implementation af this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts not captured by the above performance data) Elimination of the Resident Opinion Survey will significantly impair the departments ability to seek feedback from the community. With the reduction of the Community Relations Sgt, and the other proposals to eliminate the remaining Community Relations Unit, this will leave the Department without critical information to gauge the effectiveness of programs and services that the Department provides to the community. 1 -145 ~\rc.. ~ ~ CHID~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 59 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) '-/ 1 -146 " h ........ .j' ~I~ ?If; CnYllf CHUIA VISTA DEPARTMENT: City of Chula Vista BudRet Reduction Proposal Form PROPOSAL: 60 Police DEPT. RANK: 2 LINE OF BUSINESS: Fiscal Operations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate Specialized TrainingfTravel SERVICE AREA DESIGNATION: (See definitions belaw) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustificatian for the selected service area designatian) Fiscal Operations provides fiscal, budget, payroll and resource management oversight to the Police Department. Service Area Designations: Care Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Nan-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $3,156 $0 ($3,156) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $3,156 $0 ($3,156) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) These funds were utilized to send a Public Safety Analyst and several Peace Officers to Community Oriented Policing training. Elimination of this training will impair the Departments ability to keep Officers trained in the latest trends in Community Oriented Policing. 1 - 147 ~l~ ~ CHOrx~srA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 60 "~ IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) /----.., 1 -148 .'. .~. '" . ~\~ ~ .91Y OF CHulA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 61 DEPARTMENT: Police DEPT. RANK: 3 LINE OF BUSINESS: Fiscal Operations PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reductian) Reduce Translating Services SERVICE AREA DESIGNATION: (See definitians belaw) C!J Core o Semi-Core o Non-Core JUSTIFICATION: (Pravide a brief justificatian far the selected service area designatian) Fiscal Operations provides fiscal, budget, payroll and resource management oversight to the Police Department. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities prOVide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $2,000 $0 ($2,000) Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $2,000 $0 ($2,ooO) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result fram implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) The Department routinely creates flyers, web site material and other informational items that are also translated into Spanish. This will eliminate any Spanish translation of department materials. 1 - 149 ~If.t.. ?If; OiW,'{lJsrA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 61 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ~ 1 -150 ~I~ ~ -~ CH6~~A DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 62 Police DEPT. RANK: 4 LINE OF BUSINESS: Administrative Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce Uniform Supply Account SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core J USTI FICA TION: (Provide a brief justification for the selected service area designation) Administrative Services is the primary civilian unit in the Department which handles a majority of the core administrative duties for the department such as the Crime Lab, Jail, Records, Public Front Counter, Professional Standards, Public Information, Community Relations, and Training. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities prOVide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET iMPACT: Personnel Services $0 $0 $0 Supplies & Services $15,000 $0 ($15,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $15,000 $0 ($15,000) OTHER BUDGET CONSIDERATIONS: (Provide any other infarmation relevant to the savings that will result from implementation of this proposal) SERViCE iMPACTS: OTHER SERVICE IMPACTS: (Prepare 0 brief description of any service impacts not captured by the above performance data) This would reduce the budget for the Uniform and Eq uipment account. The Department has a stock of used uniforms and equipment that is left when officers leave employment with the City. The Department has directed Officers to go through this stock first to see if uniform/equipment replacement can be supplied from this stock of used good. All equipment and uniforms from this stock 1 - 151 ~I~ ~ CH6~~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 62 are in good working order. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ,~ -/' 1 -152 ~Ift.. ~ CnYllf CHUIA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 63 DEPARTMENT: Police DEPT. RANK: -L LINE OF BUSINESS: Administrative Services / Community Relations PROPOSED REDUCTION: {Prepare a brief statement describing the proposed budget reduction} Eliminate the Adult and Juvenile Citizens Academy SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: {Provide a brief justification for the selected service area designation} Maintaining positive relationships with the community and various demographic groups is critical. This position has direct oversight of the Community Relations Unit, which is responsible for a number of tasks that enhance relationships with our stakeholders, including oversight of the Senior Volunteer Patrol, coordination of the various community volunteer activities that the department participates in (Shop-with-a-Cop, PAL Toy and Food Drive), interacting with citizens on a myriad of subjects through neighborhood meetings, and conducting the highly popular Citizen Academy. This position also oversees the departments' crime reduction programs including Crime Free Multi-Housing, plan reviews, Crime Prevention Through Environmental Design (CPTED) assessments, Crime Prevention Programs, etc. The Community Relations Unit provides a vital link between the citizens of Chula Vista and the Police Department. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $5,000 $0 ($5,000) Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $5,000 $0 ($5,000) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} 1 -153 ~I~ ~ CHID~sr^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 63 SERVICE IMPACTS: Number of Citizen/Juviniles trained in Citizen's Academy 38 32 32 OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts nat captured by the abave perfarmance data) The Citizens Academy, for both adults and juveniles, has proven to be such a popular community outreach tool, that there is a waiting list for both academies. In these academies, citizens learn first hand through interactive teaching demonstrations, what it is like to provide public safety to a community of over 227,000 people. Academy students get hands on experience with firearms training, defensive tactics, patrol pursuits (adults only), crime scene investigation, arrest and control, and many other duties that the men and women of the Chula Vista Police Department do every day in protecting our community. Elimination of this program will take away one of the few glimpses into public safety that citizens are able to get and a wonderful community relations tool. Graduates often tell us at how they're able to explain why things are done the way they are to their friends/neighbors who might have a negative opinion of the Police Department. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) /~ 1 - 154 ~Ift.. ~ CH6rA~srA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 64 Police DEPT. RANK: 6 LINE OF BUSINESS: Administrative Services / Professional Training PROPOSED REDUCTION: {Prepare a brief statement describing the proposed budget reduction} Reduce non-POST reimbursed training SERVICE AREA DESIGNATION: {See definitions below} @ Core o Semi-Core o Non-Core J USTI FICA TION: {Provide a brief justification for the selected service area designation} The PTOS supervises the departments overall training program and develops the department-wide training plan, obtains course certification from POST, succession planning, and auditing of training records and reimbursements to ensure the department is compliant with State law and receiving maximum reimbursement from POST. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $15,000 $0 ($15,000) Other Expenses $0 $0 $0 Capital (non-ClP) $0 $0 $0 TOTAL $15,000 $0 ($15,000) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} 1 - 155 ~I~ ~ CHW.~srA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 64 SERVICE IMPACTS: Number of Hours of non-POST Certified Training Number of non-POST certified courses attended 1986 1986 154 154 OTHER SERVICE IMPACTS: (Prepare a brief descriptian of any service impacts not captured by the above performance data) This proposal is to reduce non-POST reimbursed training. This should not be confused with non- essential training. Non-POST reimbursed training is training that the California Commission on Peace Officers Standards and Training (POST) does not reimburse the City for. There are courses that are vital to the organizations operations that are not covered by POST such as SWAT training, K-9 Training, Vehicle Pursuit Training, Warrant training, Gang training, etc. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related ta implementing this proposal) ./0' ~ 1 - 156 ~Vt- ~ CIlYOf OiUIA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 65 DEPARTMENT: Police DEPT. RANK: 7 LINE OF BUSINESS: Administrative Services / Professional Training PROPOSED REDUCTION: {Prepare a brief statement describing the proposed budget reduction} Reduce Supplies and Services Account for Force Options Program - $10,000 SERVICE AREA DESIGNATION: {See definitions below} C!l Core o Semi-Core o Non-Core JUSTIFICATION: {Provide a brief justification for the selected service area designation} The Force Options Program provides firearms training on a quarterly basis to all sworn employees, as well as a wide range of other defensive tactics for officer safety. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $10,000 $0 ($10,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $10,000 $0 ($10,000) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} SERVICE IMPACTS: Number of Firearm Qualifications Held Annually Number of Officers Qualified Annually 4 4 4 254 254 254 1 - 157 ~lft- ~ Olli^~ST^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 65 OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts not captured by the above performance data) This proposal is to reduce funding for the quarterly fire arms qualification held at the Police Department. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian of any special circumstances reiated to implementing this praposal) 1 - 158 ~\f? ~ . CHlTI~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 66 DEPARTMENT: Police DEPT. RANK: -L LINE OF BUSINESS: Administrative Services / Jail PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reductian) Renegotiate Food Contract for Prisoners SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustification for the selected service area designatian) Detention of prisoners is essential function of the public safety mission. Position has responsibility for direct oversight of Police Service Officers (i.e., there is no first-line supervisor). Although a Type 1/11 holding facility is rare in San Diego, they are much more common in Orange/Los Angeles Counties. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services prOVided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not prOVided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $25,000 $0 ($25,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $25,000 $0 ($25,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the abovepeiformancedata) The Department is currently working on securing a new contract for prisoner food. It is estimated that upwards of $25,000 can be saved with a new contract. A RFP will need to be issued to take bids on the contract. Because of this, it is estimated that the implementation date will be January 1, 2009. 1 -159 ~Ift.. ~ CHID~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 66 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 01/01/2009 SPECIAL ISSUES: (Prepare a brief description af any special circumstances related to implementing this proposal) ~ 1 -160 ..";-." ~I~ ?Ii; CH6U~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 67 DEPARTMENT: Police DEPT. RANK: 10 LINE OF BUSINESS: Community Patrol PROPOSED REDUCTION: {Prepare a brief statement describing the proposed budget reduction} Reduce Supplies and Services Budget SERVICE AREA DESIGNATION: {See definitions below} C!l Core o Semi-Core o Non-Core JUSTIFICATION: {Provide 0 brief justification for the selected service area designotion} Patrol provides basic enforcement of Federal, State and Local laws within the community of Chula Vista. Service Area Designations: Core Services: Services essential to the department's mission and fulflll basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $3,000 $0 ($3,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $3,000 $0 ($3,000) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will resultfrom implementation of this proposal} SERViCE iMPACTS: OTHER SERVICE IMPACTS: {Prepare a brief description of any service impacts not captured by the above performance data} The Department has identifled $3,000 in supplies and services funds that can be reduced. This will eliminate any flexibility to respond to unforeseen expenditures in this division. 1 -161 .s.l~ ~ OllSV.~ST^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 67 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this propasal) 1 -162 -' .....~ ~v~ 1M . CHorx~srA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 68 DEPARTMENT: Police DEPT. RANK: 11 LINE OF BUSINESS: Administrative Services/Professional Standards PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate One Training Car SERVICE AREA DESIGNATION: (See definitions below) C!> Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The Professional Standards Unit provides employee training, internal investigations, policy review and creation, personnel tracking, and background investigations. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $10,000 $0 ($10,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $10,000 $0 ($10,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) This would eliminate one of the pool cars that are utilized to send officers/civilians to various training courses throughout the County. Future travel to courses would be reimbursed via mileage reimbursement. 1 - 163 .s, 1ft.. Wtj CHOU '\ftsrA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 68 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 164 ~lft. TM . CHID~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 69 DEPARTMENT: Police DEPT. RANK: 12 LINE OF BUSINESS: Fiscal Operations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduction of one Sr. Management Analyst SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core J USTI FICA TION: (Provide a brief justification for the selected service area designation) Fiscal Operations provides fiscal, budget, payroll and resource management oversight to the Police Department. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation ofthe community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $120,325 $0 ($120,325) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $120,325 $0 ($120,325) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 165 ~I~ ~ CHID~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 69 The loss of the Sr. Management Analyst (SMA) position will severely impact the departments ability to maintain tight fiscal controls of the Police Department budget. The SMA directly supervises payroll (for 346 employees) and purchasing/accounts payable functions of a department that comprises 33% of the general fund budget. The SMA has day-to-day responsibility for administering the budget and grant programs. This would compound an already understaffed fiscal operations division. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 166 :':.-" ~I~ ~ ~~ CI1YOf (HUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 70 Police DEPT. RANK:-.!L LINE OF BUSINESS: Fiscal Operations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce Facility and Supply Specialist to .S FTE. SERVICE AREA DESIGNATION: (See definitions below) <!l Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification far the selected service area designation) Fiscal Operations provides fiscal, budget, payroll and resource management oversight to the Police Department. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $32,000 $0 ($32,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $32,000 $0 ($32,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 167 ~lft.. ~ OiID~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 70 ~, This position is the Departments supply and maintenance specialist which is responsible for shipping and receiving, office supply ordering and distribution, inventory management of all types of equipment and supplies, and building maintenance coordination. Transitioning this position to a half time employee will result in the move to a more decentralized ordering and distribution system, as well as transferring various duties such as maintenance and inventory of the Patrol Equipment Room to other positions throughout the department. This will result in further reduction in building maintenance, and the loss of fiscal control of supplies and equipment. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related ta implementing this proposal) ~~ '-/ 1 -168 .. .~ ~Vc.. ~ CHW.~STA City of Chula Vista Budget Reduction Proposal Form . PROPOSAL: 71 DEPARTMENT: Police DEPT. RANK: 14 LINE OF BUSINESS: Fiscal Operations PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reductian) Reduce Intern III hours from 1040 per year to 520. SERVICE AREA DESIGNATION: (See definitians belaw) @ Core o Semi-Core o Non-Core J USTI FICA TION: (Pravide a brief justification for the selected service area designation) Fiscal Operations provides fiscal, budget, payroll and resource management oversight to the Police Department. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $7,000 $0 ($7,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $7,000 $0 ($7,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) This position assists the Sr. Fiscal Office Specialist with day-to-day payroll duties for a 24-hour a day department with 350 employees. This position enters overtime and leave use into the payroll system. On an average week, this position enters over 1,000 separate overtime and leave transactions into the City's payroll system, as well as properly filing the information. Reduction of the number of hours for this position will result in decentralizing a portion of the payroll processing which could lead to 1 -169 ~l~ ~ Ol6rX~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 71 increased errors or omissions leading to payroll problems. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ~/ 1 -170 ~Vt.. ~ .. CHID~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 72 DEPARTMENT: Police DEPT. RANK: 15 LINE OF BUSINESS: Community Patrol/JUDGE Unit PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate Take Home Cars for JUDGE Unit SERVICE AREA DESIGNATION: (See definitions below) (!) Core o Semi-Core o Non-Core J USTI FICA TION: (Provide a brief justification for the selected service area designation) Jurisdictions United for Drug and Gang Enforcement Unit (JUDGE) provide proactive drug and gang enforcement via a multi-jurisdictional task force which is currently housed at CVPD. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $5,000 $0 ($5,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $5,000 $0 ($5,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) This proposal will restrict officers in the JUDGE Unit from taking JUDGE Unit cars home on a nightly basis. Savings is based on the reduction in fuel used and reduced mileage. 1 - 171 ~I~ ~ CHorx~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 72 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ~/ 1 -172 ,.,.; ~I~ ~ cnv Of OiUIA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 73 Police DEPT. RANK: ....!L LINE OF BUSINESS: Community Patrol!Traffic Unit PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Implement Traffic Reorganization Plan SERVICE AREA DESIGNATION: (See definitions be/ow) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The Traffic Unit provides regular traffic enforcement for the City of Chula Vista. The Traffic Unit has been instrumental in increasing the number of DUI arrests, traffic tickets, and removing unlicensed drivers from the streets of Chula Vista. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Peace Officer 1 0 Police Agent 1 1 Police Sergeant -1 -1 TOTAL 1 0 Personnel Services $80,000 $0 ($80,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $80,000 $0 ($80,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) There is a possibility of a OTS Grant which would change the implementation of this plan (possibly additional savings). Unfortunately, we won't know until after June whether we received the grant or not. 1 - 173 ~I~ ~ CHITI~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 73 SERVICE IMPACTS: Number of employees supervised by Sergeant OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts not captured by the above performance data) In an effort to provide adequate supervision for the Traffic Unit, the Department proposed a personnel change which will ultimately decrease the span of control in the Traffic Unit (currently there is one Sergeant supervising 20 employees. This proposal will eliminate the Traffic Safety Officer whose grant funding has ended, reclassify the Special Events Agent to a Sergeant, and add a part-time/hourly Special Events Specialist to the staff. Funding for this will come from the elimination of the Traffic Safety Officer. Duties from the elimination of the Traffic Safety Officer will be reassigned to other traffic officers in the unit. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 -174 ~lft,.. ~ ~~ cn> Of CHUIA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 74 Police DEPT. RANK: ~ LINE OF BUSINESS: Investigations/Criminal Investigations PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reduction) Transfer One Property Crimes Agent to Operation Alliance (HIDTA Group). SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustification for the selected service area designation) The Property Crimes Agent investigates various property crime cases such as residential burglary, auto theft, theft from autos, theft, identity theft, financial crimes, etc. Property Crimes investigators investigated 9,656 property crimes in 2007. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Care Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $67,319 $0 ($67,319) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $67,319 $0 ($67,319) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) This would transfer one Property Crimes Agent to Operation Alliance (HIDTA Group). SERVICE IMPACTS: Number of cases received per detective OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 -175 ~I~ YM CHID~ST^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 74 ,~, While transferring this position to Operation Alliance will enhance the departments ability to investigate drug trafficking, it will also reduce the departments ability to investigate other property crimes. The Property Crimes unit received 9,656 cases in 2007 for review. That equates to 1073 cases per detective. Elimination of detectives from this unit will result in increased workloads to over 1200 cases per detective. This will require the department to implement new case management procedures where certain crimes will be reviewed but not investigated unless the case contains significant suspect information or other details which would most probably lead to an arrest. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian af any special circumstances related ta implementing this propasal) 1 - 176 ~I~ ~ em Of (HUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form 'PROPOSAL: 7S Police DEPT. RANK:--1L LINE OF BUSINESS: Investigations/Criminal Investigations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Transfer One Property Crimes Agent to the Regional Auto Theft Task Force (RATI). SERVICE AREA DESIGNATION: (See definitions below) <!J Core o Semi-Core o Non-Core JUSTIFICATION: (Provide 0 briefjustificotion for the selected service area designation) The Property Crimes Agent investigates various property crime cases such as residential burglary, auto theft, theft from autos, theft, identity theft, financial crimes, etc. Property Crimes investigators investigated 9,656 property crimes in 2007. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $62,000 $0 ($62,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $62,000 $0 ($62,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) This would transfer one Property Crimes Agent to the Regional Auto Theft Task Force (RATI). RATI would offset approximately $80,000 of an Police Agents salary/benefits. SERVICE IMPACTS: Number of cases received per detective OTHER SERVICE IMPACTS: (Prepare 0 brief description of any service impacts nat captured by the above performance data) 1 - 177 ~l~ iffti CH6U~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 75 While transferring this position to RATT will enhance the departments ability to investigate auto theft. it will also reduce the departments ability to investigate other property crimes. The Property Crimes unit received 9,656 cases in 2007 for review. That equates to 1073 cases per detective. Elimination of detectives from this unit will result in increased workloads to over 1200 cases per detective. This will require the department to implement new case management procedures where certain crimes will be reviewed but not investigated unless the case contains significant suspect information or other details which would most probably lead to an arrest. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ~" 1 - 178 .:.....:. '; ~l~ ~ CHO~~srA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 76 DEPARTMENT: Police DEPT. RANK: 20 LINE OF BUSINESS: Investigations/Criminal Investigations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate One Secretary from the Crimes of Violence Unit SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The Crimes of Violence Unit investigates violent crimes such as homicide, attempted homicide, assault, and kidnapping. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $70,478 $0 ($70,478) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $70,478 $0 ($70,478) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance dato) 1 -179 ~l~ ?tfi OlW.~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 76 This will eliminate the Secretary for the Crimes of Violence Unit (COV). The COV Secretary is the only clerical support for eight officers in the COV unit (including the supervisor) and maintains the case tracking for the over 179S cases that the unit receives. Elimination of this position will result in the reassignment of these duties to the remaining 2 Secretary's in the Criminal Investigations Division, who already support 21 personnel and over 12000 cases annually. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ---'., 1 - 180 '.....~~ ~I~ ~ CHorx~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 77 Police DEPT. RANK: 21 LINE OF BUSINESS: Administrative Services/Professional Standards Unit PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate the Professional Standards unit Secretary SERVICE AREA DESIGNATION: (See definitions below) C!> Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The Professional Standards Unit is tasked with department wide training, sworn and civilian employment backgrounds, internal investigations, disciplinary functions, complaint tracking and processing of DMV records for the department. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $70,478 $0 ($70,478) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $70,478 $0 ($70,478) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) This would be a mid-year reduction 1 -181 ~Vt- ~ CH6U~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 77 SERVICE IMPACTS: Number of Backgrounds completed (both 338 198 198 Sworn/Civilian) Number of Seperations completed 22 33 33 Number of Complaints Processed 71 76 76 OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) This will eliminate the Secretary position in the Professional Standards Unit. This is the only clerical position in the Unit which provides clerical support to the PSU Lieutenant, Sergeant, Sworn Background Investigator and Civilian Background Investigator. Elimination of this position will result in delays in processing citizen complaints against officers, and the reassignment of the various functions that this position handles including processing of DMV records for the department fleet, coordinating the new employee orientation, payroll changes and clerical support of the backgrounds process. It is unknown where these duties can be reassigned. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposol) 1 -182 ~l~ ~ 0lY Of (HUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 78 Police DEPT. RANK: 22 LINE OF BUSINESS: Salary Savings - Patrol and Admin Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Manage vacancies in Jail Commander and Communications Manager for FY2009. SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) These two positions oversee highly critical functions within the Police Department with significant liability exposure. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $188,977 $0 ($188,977) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $188,977 $0 ($188,977) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will resultfrom implementation of this proposal) This is additional salary savings for FY 2009 ONLY. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) The department recently reclassified both the Jail Lieutenant and the Communications Lieutenant to civilian positions (Jail Commander and Communications Manager). Because of anticipated recruitment delays to fill the positions, the department has been able to temporarily redirect the supervision of these two positions to Lieutenants in Patrol. For FY 2009, it is anticipated that the combined savings from the temporary oversight from the Patrol Division will be $188,977. 1 - 183 ~I~ '1M ":i CHW.~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 78 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian af any special circumstances related ta implementing this proposal) 1 -184 ~lf(, 7Ih CIlYOf (HUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 79 Police DEPT. RANK: 23 LINE OF BUSINESS: Department / Investigations PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Fund SBCS Juvenile Diversion Program. SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The Juvenile Diversion Program is currently run through South Bay Community Services and provides diversion programs for first time youth offenders. They have an over 90% success rate in eliminating recidivism. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 ($120,000) ($120,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $0 ($120,000) ($120,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare 0 brief description of any service impacts not captured by the above performance data) Funded from Asset Forfeiture Program. 1 - 185 ~\~ ~ CHW.~A City of Chula Vista Budget Reduction' Proposal Form PROPOSAL: 79 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian af any special circumstances related to implementing this proposol) ~- ,.~/ 1 - 186 ~Ift. ~ CH.s~~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 80 DEPARTMENT: Police DEPT. RANK: 24 LINE OF BUSINESS: Community Patrol / K-9 Unit PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Managed vacancy of one Peace Officer (K-9 Unit) from Patrol for FY 2009. SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification far the selected service area designation) The K-9 Officer is an essential component to the Community Patrol function. The K-9 Officer provides a less- lethal option for officers and is essential to officer safety in a variety of situations which might otherwise put officers in a significantly more dangerous situation. Most police departments have K-9 Officers on staff and there is a community expectation that a modern police agency would deploy a K-9 unit as part of normal patrol operations. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $129,244 $0 ($129,244) Supplies & Services $2,439 $0 ($2,439) Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $131,683 $0 ($131,683) OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that will result from implementation of this proposal) This proposal is for Salary Savings for FY 2009 ONLY. SERVICE IMPACTS: Number of High Risk K-9 Requests for Service Handled 720 720 660 1 -187 ~l~ lti ctllSa~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 80 OTHER SERVICE IMPACTS: (Prepare a brief description of any service impocts not captured by the obove performance dota) Reducing the number of K-9 Officers from S to 4 Officers will mean that there will be 40 hours less coverage available for Commmunity Patrol. This will leave a full shift working without K-9 coverage all week long. K-9's provide a much safer, less-lethal option for officers who find a suspect hiding in a dangerous area, which would make apprehending the suspect significantly more risky for the officer. Often-times, just announcing that a K-9 is being sent in will coax the suspect out of hiding without further incident. K-9's are an effective force multiplier since without K-9, significantly more officers would be needed to clear a building (rather than one dog). IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this propasal) .-/ 1 -188 ~Ift.. lM . cH6~'\fJSTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 81 DEPARTMENT: Police DEPT. RANK: 25 LINE OF BUSINESS: Administrative Services/Police Support Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate one Police Transcriptionist SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide 0 brief justification for the selected service area designation) Police Support Services maintains all police reports, enters crime data into the Automated Region Justice Information System (ARJIS), transcribe officer reports, process alarm permits and false alarm penalties, staffs the departments public front counter which accepts payments for various police regulated fees, processes "fix it" tickets and is the first contact for citizens wishing to report a crime. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $64,070 $0 ($64,070) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $64,070 $0 ($64,070) OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that will result from implementation of this proposal) 1 - 189 ~\~ ~ CHorA~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 81 SERVICE IMPACTS: Number of Police Reports Transcribed OTHER SERVICE IMPACTS: (Prepare a brief description of any service impocts not captured by the above performance data) Elimination of the Police Report Transcriptionist will require dramatic changes in how reports are processed. First, the department will have to consider requiring officers to no longer transcribe reports and enter all of their own reports on-line. This will reduce the amount of time officers are able to spend patrolling since typing a report requires significantly more time than dictation. Second, the department will also consider only transcribing high priority reports. other reports of low priority will not be transcribed unless the status changes in the case. This is problematic as it reduces investigators ability to search through police reports of all kinds for linkages to seemingly unrelated crimes. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 -190 ~Vc.. ~ 0lY OF (HUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 82 Police DEPT. RANK: 26 LINE OF BUSINESS: Department PROPOSED REDUCTION: (Prepare a brief statement describing the praposed budget reductian) SLESF grant funding of Patrol Overhire Program. SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core J USTI FICA TION: (Provide a brief justification for the selected service area designation) Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $434,000 $0 ($434,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $434,000 $0 ($434,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) This proposal is for Salary Savings for FY 2009 ONLY. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 191 .s-I~ ~ CnY 9!. CHUIA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 82 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian af any special circumstances related ta implementing this propasal) ,_/ 1 - 192 ~lft.. ~ cHorA'\fJSTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 83 Fire DEPT. RANK: 1 LINE OF BUSINESS: Fire Prevention PROPOSED REDUCTION: {Prepare a brief statement describing the proposed budget reductian} Reduction of a Fire Inspector II SERVICE AREA DESIGNATION: {See definitions below} ~ Core o Semi-Core o Non-Core JUSTIFICATION: {Provide a brief justification for the selected service area designation} The Fire Inspector II provides technical assistance to developers, contractors, and property/business owners so they can build in compliance with Chula Vista municipal codes and policies. This position also performs core preventative inspection functions to city structures and fire investigations that ensure the public safety of the community. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $94,309 $51,814 ($42,495) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $94,309 $51,814 ($42,495) 1 - 193 ~l~ ~ CI1Y9!._ CHUIA VISIi\ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 83 OTHER BUDGET CONSIDERATIONS: (Provide any ather infarmation relevant to the savings that will resultfrom implementation of this proposal) As part of the recent City-wide budget reduction plan, the Chula Vista Fire Department's Fire Prevention Division sustained a significant staffing reduction (18%). The positions included a Fire Prevention Engineer and Public Safety Specialist. On October 24, 2007, a Fire Inspector II position-assigned to Fire Safety Engineering-was vacated. This position was immediately frozen as part of fiscal year 2007/2008 budgetary directives, which included a citywide hiring freeze. Assigned to the Fire Safety Engineering program, this position is responsible for providing core fire and life safety technical assistance, fire inspections and plan review services to developers, contractors, business and property owners so they can build in compliance with Chula Vista municipal codes and policies. This position provides critical core services, which ensures that fire and life safety conditions are being enforced based on the City adopted California Fire Code regulation. In 2007, several departments had fees adjusted and/or created as part of the DMG Maximus study. This position was not predicated upon fees; however, the latest plan review and permit fees (Maxim us) were built upon approximately $S8,157 of this position's overall cost. With a personnel cost of $94,309, the preliminary base savings would be $36,lS2. The department will be reducing revenue by $51,814 as a result of the elimination of this position. The elimination of this position is not recommended in light of the department's proposed engine company inspection program. Please see reduction proposal number 4. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) The service impacts from eliminating the Fire Inspector II position are detrimental to the level and manner of services the Division provides. The safety of the citizens and visitors of Chula Vista, the safety of emergency responders, may be compromised due to not having an additional position to perform inspection tasks. Without this Fire Inspector II position, all other members of the Division will be tasked with a significant amount of additional work. This will result in negative impacts to customer service, technical quality, timeliness and public safety as outlined below. - Fire Prevention customer service will slow the building permit process in Chula Vista; delayed construction operations and completion schedules will adversely affect City revenue. - Life safety plan reviews and inspections are a part of the critical path schedule for any successful new construction process. When developers, builders and businesses do not receive timely customer service to build and operate in Chula Vista, they may take their business to other areas of the county, resulting in lost revenue for the City and a reduction in quality of life for Chula Vista residents. - Decreased customer service may result in less qualified life safety system sub-contractors refusing to work in Chula Vista. Therefore the top of the line contractors may not be the ones installing life safety systems in the city. The low quality work further delays construction completion dates, increases the number of re-inspections, compromises life safety, and puts businesses, citizens and visitors at risk. 1 -194 ....~ . ~lft.. ~ QilSV.~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 83 - With additional plan review and inspection workloads distributed to existing personnel, Prevention Division staff will miss any remaining opportunities to provide public education and community awareness. Additionally, the 2008 Fire Department's Annual Open House has been cancelled due to a lack of funding and staffing. Without essential public education, the Chula Vista Fire Department will experience increased emergency calls for preventable accidents involving our youngest residents, and a future generation that is untrained in basic fire and life safety principles. - Without the Fire Inspector II, the City of Chula Vista loses certified high-level capability in determining the origin and cause of fires and in identifying dangerous conditions and/or people that result in life and property loss. The Fire Inspector II is an asset to the safety and security for Chula Vista and the financial well being of the City. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) This position was vacant as of 10/27/2007. .1 -195 ,..--- 1 -196 ~Ift.. ...... ~~ CHorA~srA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 84 Fire DEPT. RANK: 2 LINE OF BUSINESS: Department Wide PROPOSED REDUCTION: {Prepare a brief statement describing the proposed budget reductian} Reduction in discretionary department wide supplies and services. SERVICE AREA DESIGNATION: {See definitions belaw} (!) Core o Semi-Core o Non-Core JUSTIFICATION: {Provide a briefjustification for the selected service area designation} Proposed reductions will take place in the following core areas that include: Administration, Fire Training, Fire Suppression, Emergency Management and Fire Prevention Divisions. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $115,664 $0 ($115,664) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $115,664 $0 ($115,664) 1 - 197 ~I~ ~ Cl1Vot CHULA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 84 OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) The Fire Department operates with a yearly supplies and services budget of $2.131 million. However, 69% of this budgeted amount is allocated to items that include: contractual obligations for hazardous incident response, communications contract, fleet maintenance, equipment replacement, software licenses and cellular phone service. Therefore, only $656k or 31% of the supplies and services budget is available for reduction. The department is proposing a reduction of $115,664 to the available portion of the supplies and services budget. The major areas that will be impacted are as follows: - Training: A $23.4k reduction or 18.3% reduction in the departmental training budget. - Wearing Apparel: A $44.7k or 20.0% reduction in wearing apparel - Facility and Equipment Maintenance: An $11.3k or 15.0% reduction in departmental facility and equipment maintenance. Combined, the reductions in these areas account for $79.5k or 68.8% of the total proposed reduction of supplies and services. The balance of the reductions have been allocated to other accounts within the department's budget. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) If approved this proposal will significantly reduce the department's ability to maintain facilities and equipment. The Fire department currently operates nine fire stations, a warehouse and a training facility that total approximately 65,000 sq. ft. The fire department will have an allocation of $.67 jsq. ft. available to address the minimum facility maintenance needs if the proposed reductions are approved. Therefore, minimal facility maintenance efforts will be undertaken resulting in an increased deterioration rate offacility conditions. The Fire Department operates and equips a front-line fleet that includes 8 engines 2 ladder trucks and an Urban Search Heavy Rescue vehicle. The department is also responsible for equipping 5 reserve engines one reserve ladder-truck and a brush rig. The replacement value of this equipment is estimated to be $10.3 million. The department will have available an allocation of 0.2% of the estimated replacement value to equip its fleet of engines, ladder trucks, heavy rescue and brush rig. 1 -198 ~I~ ~ . CI1YQ!. CHUIA vISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 85 DEPARTMENT: Fire DEPT. RANK: 3 LINE OF BUSINESS: Fire Suppression & Fire Prevention PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reductian) Reduction in overtime expenditures SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Pravide a briefjustification for the selected service area designation) The purpose of the Fire Prevention line of business is to provide Fire Investigation, Fire Safety Engineering, Fire Code Inspection, and Public Education services to the residential and business community, enabling people to live and operate their business in a safe environment. The Fire Suppression line of business provides fire suppression and emergency medical response services to the community. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $150,000 $0 ($150,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $150,000 $0 ($150,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation af this praposal) The fire department will actively manage overtime usage by eliminating various activities and adopting more aggressive management practices to control overtime expenditures. The department will drastically reduce or completely eliminate overtime for committees and non-essential training. The department is projecting that these savings can be achieved based on previous trends analyzed. Overtime expenditures may exceed budgeted levels if higher than usual levels of overtime are needed to cover for sick, vacation and injury leave. The department will attempt to achieve these savings in addition to $141k reduction overtime expenses that was aHocated in the FY08-09 baseline budget. SERVICE IMPACTS: 1 -199 .s.l~ !llfi onSfA~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 85 OTHER SERVICE IMPACTS: (Prepare a brief description of ony service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this praposai) The curtailment of overtime expenditures may adversely affect the fire department's ability to coordinate daily operations. The department will reduce daily officer meetings/briefings as part of this savings strategy. This will result in loss of communication of daily operational updates that include injury reports, safety notices, road closures, equipment status and major incident reporting/updates. Historically the department has used committees to perform support functions such as operational research to formulate recommendations with regard to: safety equipment, firefighting tools, pre-incident planning, apparatus, standard operating guidelines and policies. The curtailment of committees will reduce the department's ability to address operational issues in these areas. /--, -'_/ 1 -200 ~lft-. ~ . CllYllf CHUIA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 86 DEPARTMENT: Fire DEPT. RANK: 4 LINE OF BUSINESS: Fire Suppression & Fire Prevention PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reduction) Additional Expansion of Fire Suppression Capability: Fire Company Inspection Program SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The purpose of the Fire Prevention line of business is to provide Fire Investigation, Fire Safety Engineering, Fire Code Inspection, and Public Education services to the residential and business community, enabling people to live and operate their business in a safe environment. The Fire Suppression line of business provides fire suppression and emergency medical response services to the community. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services ($15,000) ($278,200) ($263,200) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL ($15,000) ($278,200) ($263,200) 1 - 201 .s.l~ 1M . OiID~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 86 OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation af this proposal) This is a revenue enhancement proposal. Currently approximately 80% of the new businesses and existing businesses are not being inspected due to the staffing level of the Fire Prevention Division's Fire Code Inspection program. The proposed reorganization would shift the remaining fire and life safety inspections, to the engine, truck and rescue companies ensuring that the both new and existing businesses received their annual fire and life safety inspections. The purpose of Fire Code Inspection program is to provide fire and life safety services to the business communities so they are brought into compliance with the adopted California Fire Code. This reorganized program would generate new revenue to the City of Chula Vista while increasing current Fire Prevention levels of service. The Fire Code Inspection section has been conducting fire inspections-for both new businesses and existing businesses-on an as-needed basis, instead of on an annual basis as required. Due to decreased staffing levels, staff resources were dedicated instead to inspecting the high-hazard occupancies that fall within the annual Permit Inspection Program. Under the reorganization, suppression personnel would perform all general fire inspections while in service in the city. Due to the complexity and quantity of fire inspections required in Chula Vista, selected experienced Fire Prevention personnel would need to provide support in the form of training, management and organization. Additionally, trained Prevention personnel would assist with the more technical license inspections as needed. An additional $15,000 is allocated to this request in order to fund the career advancement increases for three fire inspector I positions to fire inspector II in order to not impact the General Fund. These three positions will be assigned additional administrative oversight and training responsibilities related to this project. SERVICE IMPACTS: # of business license inspections performed OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) A temporary program for receiving fees for fire and life safety inspections, etc. was developed when the Finance Department stopped collecting fees for the Fire Department. This accounting and invoicing service, would be required to be supported by the City allowing the Fire Department's current records management system (Firehouse) to be upgraded by adding a new module for the purpose of electronic billing management. Increasing the number of businesses receiving invoices for fire and life safety inspections from approximately 600 to over 3,500 will have to be managed by the department's current administrative staff. 1 - 202 ~I~ lM . CHorx~A City of Chula Vista Budget Reduction Proposal Form IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 PROPOSAL: 86 SPECIAL ISSU ES: (Prepare a brief description of any special circumstances related to implementing this proposal) The addition of this new program within the Operations Division will also affect the ability of the Fire Prevention Division to complete existing programs in a timely manner. Management of the engine company inspection program will encompass training, organization and development of new business models to achieve the expected results. With over 3,500 businesses within the City of Chula Vista, engine/truck companies will visit each one within a year and possibly return on re-inspections for approximately 50% of the initial inspections conducted. This will require a commitment of time from the Fire Prevention Division personnel to ensure success of this program. 1 - 203 '-' 1 -204 ~Vt- ~ ~~ CH6rA~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 87 Fire DEPT. RANK: 5 LINE OF BUSINESS: Fire Suppression PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Convert Engine Company 57 to a reserve company (reduce overtime expenditures). SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The Fire Department operates a nine station network that provides core fire suppression and emergency medical response services to the community. The Fire Chief is not recommending this proposal because it will result in a reduction to public safety. Service Area Designations: Core Services; Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $740,000 $0 ($740,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $740,000 $0 ($740,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) This proposal would designate the nine positions that currently staff engine 57 at fire station 7 as supplemental staffing by eliminating engine 57 from continuous service. These nine positions would be used to backfill for vacancies that would occur at other fire stations within the fire department. This would result in overtime savings that would occur from not having to pay overtime to backfill for vacancies due to leave. The elimination of engine 57 from continuous service will result in decreased fire service coverage for the eastern territories and will result in increased response times for the citizens who reside in that section of the community. Station 7 would continue to operate with a "jump company" that would staff either the truck or the engine assigned to station 7's coverage. Increased fire risk to the community would also result from not having the fire truck available on a continuous basis as a result of having the jump crew responsible for operating two response vehicles but not being able to operate both vehicles simultaneously as is currently done. 1 - 205 ~Ift.. ~ CHISrA~srA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 87 SERVICE IMPACTS: % of Emergency Calls Responded to within 7.0 min. (GMOC) Number of truck calls that will receive longer response times % of structure fires responded to wlin 10.5 min. of 911 call with full first alarm assignment (Goal 90%) 88% 88% <80% o o 754 73% 73% <73% OTHER SERVICE IMPACTS: (Prepare a brief descriptian of any service impacts not captured by the above performance data) Chula Vista Fire Station 7 currently operates with one fire engine and one fire truck company. These two fire companies are in service 24hrs a day. An engine company is a group of firefighters (3) assigned to a fire department pumping apparatus. They are responsible primarily for providing water supply and attack lines for fire extinguishment. A ladder company (also referred to as a truck company) is a group of firefighters (4) assigned to a fire department aerial apparatus. They are primarily responsible for providing search and rescue, ventilation, salvage and overhaul, forcible entry, and other fireground support functions. The elimination of the fire engine company at Fire Station 7 would reduce the Fire Department's fire- fighting staff by nine positions. Under this scenario, a "jump" fire company would be created as the 4 person staffed truck company would operate both the fire engine and the fire truck as needed to respond for calls for service. This will result in the elimination of the availability of one emergency response resource when the other resource is: responding to a call for service, is out of the station due to vehicle fueling or repair, training, performing pre-fire planning, exercising, conducting public education or fire inspections. For example, not having a dedicated ladder company respond on all building fires as part of a first alarm assignment necessitates that the engine company personnel not only carry out their engine company functions (such as advancing hose lines, cutting off fire extension, extinguishing the fire, etc.), but they must also carry out the truck company functions (such as search and rescue, ventilation, ladder operations, utility control, etc.). If the ladder truck does not arrive at the scene in a timely manner, the benefit of its use is seriously compromised. It is also important to remember that the functions performed by a truck company and the ladders and equipment carried on the ladder truck are needed on every building fire, not just taller buildings. Community Impacts: There will be one less first responding unit available to serve the community. All residents will be affected with potential increased response times. However, the residents of the eastern territories will be impacted to a larger extent because the proposed staffing decrease will affect Station 7 that is located in the eastern section of the City. This section of the city has experienced the majority of the growth in recent years and currently contains significant areas of public assembly that include: a major shopping center, multi-theater complex, numerous schools, Olympic Training Center and the Coors Amphitheater. This region is expected to continue growing as planned projects such as the Eastern ~ 1 - 206 ~Ift. ~ 0l'I OF CHUIA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 87 Urban Center and the University come on line. The opening of SR125 has also increased more emergency calls for service that will also be impacted. The impacts that are associated with this proposal are as follows: Reduced fire fighting capability for: residential and commercial structure fires, vehicle fires, and wildland fires. Reduced capacity to mitigate large incidents and emergencies such as: terrorist threats, natural disasters, aviation emergencies and conflagrations. Reduced ability to provide emergency medical services for: heart attacks, strokes, diabetic emergencies, seizures, child drowning, victims of violence, fall victims, trapped victims, broken limbs, non-breathers, and trauma victims. Significant geographic areas will be left unprotected that will negatively impact large numbers of citizens. Reducing staff will negatively affect the GMOC fire response standard. Fire department staffing levels will revert to 2005 fire suppression staffing levels, where 76% of the priority 1 calls for service were responded to within the 7 minute standard for 80% of the priority 1 emergency calls. Response times will also increase, as second and third calls for service will take longer to respond to due to one less unit being available for coverage. During multi-alarm assignments, the amount of coverage for the City will be diminished. This will result in increased risk to community safety. 1 -207 .s-lft. ~ CHW.~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 87 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) Operational Impacts: Fire ground staffing will take longer to assemble, as the necessary number of firefighters (effective fire force) will take longer to establish at scene. The effective fire force is comprised of at least 14 personnel assembled at a scene in order to conduct fire suppression operations. Longer assembly times will result in a safety hazard for the public and suppression personnel. In addition, the ability to begin fire fighting activities will be hampered and delayed. This will be further exacerbated by the potential unavailability of a fire truck company when it is most needed. Longer assembly times for emergency personnel will also result in: Increased fire loss and damage to property due to fire doubling in size during the 8 minute to 16 minute time interval. Reduced ability to perform rescues in situations including: trench collapse, confined space emergencies and structure fires. Reduced ability to save trauma victims within their "golden hour" of survivability. The implementation ofthis proposal is not recommended due to the severe impact to the public and the expectation that it will receive emergency response services on a timely basis. 1 - 208 ~I~ ?Iii OiID~^ City of Chula Vista Budl!et Reduction Proposal Form PROPOSAL: 88 DEPARTMENT: Fire DEPT. RANK: ~ LINE OF BUSINESS: Fire Suppression PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Elimination of Battalion S2 (Second Battalion). SERVICE AREA DESIGNATION: (See definitions below) C!i Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustification for the selected service area designation) The Fire Department operates a nine station network that provides core fire suppression and emergency medical response services to the community. The Fire Chief is not recommending this proposal because it will result in a reduction to public safety. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $582,746 $0 ($582,746) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $582,746 $0 ($582,746) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) TThe annual net savings amount includes the salary and benefit costs and related overtime costs for eliminating 3 battalion chief positions. 1 - 209 .s.l~ ~ r. CH6U~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 88 SERVICE IMPACTS: % of structure fires responded to w/in 10.5 min. of 911 call with full first alarm assignment (Goal 90%) 73% 73% <73% OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts not captured by the abovepeiformancedata) The battalion chief position is a duel role position within the fire department that functions as first responder and manager within the Fire Department. As a first responder, the battalion chief performs critical incident command functions at all fire and major emergency response incidents that occur throughout the city. These incident command functions are usually undertaken in critical high pressure situations. Under these conditions the battalion chief is responsible for developing strategies that can be transformed quickly into tactical operations by fire and rescue crews. The performance of incident command functions allows firefighting companies to quickly undertake firefighting and life-saving procedures with full staffing resources. This results in much improved outcomes for fire and major emergency incidents as opportunities to save lives and property increase. Battalion Chiefs are specialized human resources who are trained, developed and prepared to mitigate emergencies at the strategic level. The Battalion Chiefs plan strategically and coordinate tactical resources by thinking and reacting three, four, and five steps ahead of the emergency in order to minimize loss of life, damage to the environment and unnecessary property loss. It is dangerous to assume that Incident Command functions can be undertaken by Fire Captains who primarily operate at the tactical level. It is also a false premiss that all Fire Captains can be trained to function beyond their standard response level and capabilities and to perform at the strategic level required of the Battalion Chiefs. Requiring Incident Commanders who are not fully capable of performing critical Command and Control functions leads to a situation of unacceptable risk of tragedy for our citizens and for our responding emergency personnel. It is not reasonable to assume that the coverage gap created by eliminating a Battalion and the Battalion Chief functions can be consistently or adequately accomplished through requiring a 40-hour Deputy Chief to fill the coverage gap created. The Deputy Chief is assigned to perform administrative and support functions designed toward accomplishing our overall mission. The Deputy Chief is an administrative position and should not be considered as both line and staff. This is not a post position that requires back-filling in the event when leave is taken. The Deputy Chief carries out duties through normal business hours and is often in meetings that do not facilitate being "on call" 7/24/365 to assume Battalion Chief roles during emergencies. In addition to having work responsibilities that require attention after their work day is complete, the Deputy Chief is frequently out of the City attending intra-jurisdictional meetings which, depending on their location at the time of the emergency, may disallow them from being available to respond in place of the line Battalion Chief. A 40hr Deputy Fire Chief will not be available to cover the 16 hour gap that occurs after working hours. As a manager, the battalion chief performs key tasks such as supervision of fire companies and training in order to maintain the readiness of fire crews. Battalion chiefs also manage and supervise 1 - 210 .'.'; "..r"; ~Jft- lftj . CHorA ~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 88 major departmental operations that include: Hazardous Materials Incident Response, Facilities, Equipment, Pre-Incident Planning and the Advanced Life Support Program. The fire department operates two battalions that are staffed on a 24hr basis. Each battalion chief is responsible for the crews that are assigned to his section of the City. Battalions are assigned to cover the western and eastern portions of the city. Another key task performed by battalion chiefs during emergencies is the task of providing staffing of apparatus and equipment coverage in the exposed geographic areas of the city caused by the emergency. This staffing task must take place during incidents such as residential structure fires and larger incidents such as natural disasters. Eliminating a Battalion from the response network will not only negatively impact the successful staffing of needed resources it will also result in decreasing the number of battalion chiefs available to be called back in the event of a major emergency incident to staff critical incident command operational positions. The elimination of the second battalion will result in the loss of battalion coverage for half of the city. This will result in longer response times for all fire calls for service and will impact major incidents such as Firestorm 2007 where the need for incident command is most important for managing emergency personnel. For example, the fire department will not have the staffing depth to assign Battalion Chief coverage for the communications center, city Emergency Operations Center (EOC), liaison at the county EOC, or at the incident command post to form unified command. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian of any special circumstances related to implementing this proposal) 1 - 211 ~, 1 - 212 <. .~. ~Irt.. ~ . mY OF CHUIA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 89 DEPARTMENT: Public Works DEPT. RANK: ---1- LINE OF BUSINESS: Inspection Services PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reduction) Engineering Technician SERVICE AREA DESIGNATION: (See definitians belaw) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustificatian far the selected service area designatian) Due to the slowdown in development, this proposal is recommended with little service level impacts. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $74,704 $0 ($74,704) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $74,704 $0 ($74,704) OTHER BUDGET CONSIDERATIONS: (Provide any other infarmatian relevant ta the savings that will result from implementatian of this propasal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts not captured by the abave perfarmance data) 1 - 213 ~\~ ~ CHW.~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 89 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 214 ~I~ ?I!i CI1YOf mUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 90 Public Works DEPT. RANK: 5 LINE OF BUSINESS: Infrastructure Maintenance PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Turning off 1,058 streetlights (250W HP5V) on non-residental streets. Double mast arms (lights will be alternated). SERVICE AREA DESIGNATION: (See definitions beiow) o Core @ Semi-Core o Non-Core J USTI FICA TION: (Provide a brief justification for the selected service area designation) This proposed recommendation is to turn off 1,058 streetlights (250 watts) along areas with minimal residential/commercial street frontage with little or no schools, parks, or other public gathering spaces. On streets with double hung median lights (double mast arms), one light would be turned off from each pair of double hung lights on alternating sides. This would maintain some lighting on these major roadways while still reducing our electricity usage. Provided below is a list of potential sites where this would work best. Double mast arm on non-residential streets (citywide) Street Name No. of Streetlights Affected Birch Road 18 Eastlake Parkway 39 East Palomar 18 East H St + PVR 102 Heritage Road 13 Hunte Parkway 66 La Media Road 58 Mount Miguel Road 25 Olympic Parkway 106 Orange Avenue 10 Otay Lakes Road (TCR) 109 Paseo Ladera 4 Sub-total: 579 (represents $82,200 in annual energy savings) Single mast arm on non-residential streets (West of 805) Broadway 68 E Street 26 H Street 42 Main Street (E & W) 51 Orange Ave 7 Palomar Street 39 Third Ave 79 4th Ave 5 Sub-total: 314 (represents $44,600 in annual energy savings) Single mast arm on non-residential streets (East of 805) Bonita Road 11 1 - 215 ..s.l~ ~ CHID~STA City of Chula Vista Budget Reduction Proposal Form 6 18 14 9 9 30 42 4 7 6 4 3 2 Boswell Road Brandywine Ave Corra I Ca nyon Road Fenton Heritage Road Otay Lakes Road E. Palomar Street Paseo Ranchero RDR Pkwy Rutgers Ave Santa Venetia Street Terra Nova Drive Town Center Drive Sub-total: PROPOSAL: 90 165 (represents $23,400 in annual energy savings) TOTAL: savings 1,058 No. streetlights shut off representing $150,200 in annual energy Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. 1 -216 ,.----. ~ ~Ift.. ...... ~~ CI1Yllf (HUlA VISTA BUDGET IMPACT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 90 Personnel Services $0 $0 $0 Supplies & Services $0 $0 $0 Other Expenses $150,200 $0 ($150,200) Capital (non-CIP) $0 $0 $0 TOTAL $150,200 $0 ($150,200) OTHER BUDGET CONSIDERATIONS: (Provide any ather infarmatian relevant ta the savings that will resultfram implementatian afthis propasal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief descriptian of any service impacts not captured by the above perfarmance data) In the past, turning lights back on after a long idle period resulted in 50%-60% failure rate, which may result in reenergizing costs of approximately $135,000. In addition, it would take 60-90 days to reenergize these streetlights. Therefore, reductions in energy consumption should be permanent. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 05/04/2008 SPECIAL ISSUES: (Prepare a brief descriptian of any special circumstances related ta implementing this praposal) Tasks will be time consuming to coordinate with SDG&E. Will take approximately 30 days to implement. 1 - 217 /--, 1 - 218 ~I~ ~ CHOU~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 91 DEPARTMENT: Public Works DEPT. RANK: 7 LINE OF BUSINESS: Parks and Open Space PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reductian) Sr. Park Ranger SERVICE AREA DESIGNATION: (See definitians belaw) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The Park Ranger Program leads and participates in the monitoring and maintaining of all City parks and other park facilities to ensure parks are orderly, clean and safe for park users. This program consists of a Parks Supervisor, two Sr. Park Rangers and part-time staff. With this proposal, one of the two Sr. Park Rangers will be eliminated The Sr. Park Ranger provides oversight of part-time staff in the enforcement of park rules and regulations and helps resolve conflicts with park users, closes 29 parks, and checks sports field usage citywide. With this cut, the service level impacts will be a follows - Park shelter reservations will no longer be taken for weekdays (200 taken in FY2006/07). - Illegal parking at Chula Vista Community Park will not be monitored during weekdays. - Monitoring of sports fields will not be done prior to 4:00 pm on weekdays. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most If not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: TOTAL 1 1 1 1 Senior Park Ranger 1 - 219 ~If.t.. ~ CHro~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 91 Personnel Services $67,641 $0 ($67,641) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $67,641 $0 ($67,641) OTHER BUDGET CONSIDERATIONS: (Provide any other informatian relevant to the savings that will result from implementation of this proposal) Department will work with Human Resources to transfer Senior Park Ranger incumbent to a vacant position within the Public Works Department. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1-220 ~Ift.. ~ CH6~~A DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 92 Public Works DEPT. RANK: 11 LINE OF BUSINESS: Infrastructure Maintenance PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Maintenance Worker 1/11 (Storm Drain) SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) As part of a crew, this position assists in removing trash, debris and other pollutants from lined & unlined storm channels and inlets & outlets to channels that cannot be reached by equipment; and assists with debris and trash picked up by equipment from staging areas where larger storm channels, basins and retention areas are maintained by contractors. This work is done to help the City to remain in compliance with the newly adopted NPDES permit. Non-compliance of new NPDES permit could result in fines of up to $25,000 per day and third-party lawsuits. As required by the permit, high volume trash facilities, inspections and removal of accumulated trash and debris are required to be conducted between May 1st and September 30th each year. In addition, as-needed maintenance is also required to be conducted throughout the year for the remaining storm system. Inlet filters and storm water treatment facilities not maintained/cleaned in a timely manner will result in trash and pollutants reaching San Diego Bay thereby reducing bay water quality resulting in non-compliance of the permit. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Maintenance Worker 1/11 TOTAL 1 1 1 1 1 -221 ~\~ ~ CHID~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 92 Personnel Services $54,447 $0 ($54,447) Supplies & Services $15,750 $0 ($15,750) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $70,197 $0 ($70,197) OTHER BUDGET CONSIDERATIONS: (Provide any ather infarmation relevant to the savings that will result from implementotion of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description af any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare 0 brief description of any special circumstances related to implementing this proposal) ~_. ~ ~ 1 -222 ~I~ ~ CHOU '\1STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 93 DEPARTMENT: Recreation DEPT. RANK: 1 LINE OF BUSINESS: Recreation Facilities PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Recreation Supervisor II position left vacant as a result of resignation. SERVICE AREA DESIGNATION: (See definitions below) C!i Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustificationfor the selected service area designation) Safety: Supervision: Service Delivery : Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $86,257 $0 ($86,257) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $86,257 $0 ($86,257) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will resultfrom implementation of this proposal) SERVICE iMPACTS: Attendance (12 month/all Recreation Centers) 1 -223 ~lf.t. illfi CHro~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 93 OTHER SERVICE IMPACTS: (Prepare a brief descriptian of any service impacts not captured by the above performance data) Vacancy occurs at Otay Community Center. The department will move staff and potentially consolidate some duties to ensure that the facility remains open. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 -224 ~Vt- 'iiiiiei;;; ~~ CI1Yllf (HUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 94 Recreation DEPT. RANK: 3 LINE OF BUSINESS: Recreation Facilities PROPOSED REDUCTION: (Prepare a brief statement describing the praposed budget reduction) Termination of City operations at the Chula Vista Community Youth Center SERVICE AREA DESIGNATION: (See definitions below) o Core (!) Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The Youth Center is a shared-use facility with inherent and unique scheduling and operational limitations. These limitations make operations at the facility semi-core, as opposed to other facility operations that are absolutely core services. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $27,660 $0 ($27,660) Supplies & Services $86,762 $0 ($86,762) Other Expenses $0 $30,000 $30,000 Capital (non-CIP) $0 $0 $0 TOTAL $114,422 $30,000 ($84,422) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) Impacts are to part-time staff. Personnel Services savings generated are hourly wages. SERVICE IMPACTS: - OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 -225 ~l~ ~ OiID~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 94 Displaced programs could potentially be accommodated at Parkway Center, Loma Verde Center, or Otay Center, all of which are in a 2.5 mile radius of the Youth Center. The Boys & Girls Club facility on Oxford Street is also within this service radius. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description af any special circumstances related to implementing this proposal) The Youth Center is currently operated under a formal Ground Lease and Joint Use Agreement with SUHSD, in effect until September 1, 2028. At that time, the agreement specifies that all property improvements shall become property of the District. This reduction will accelerate that change of ownership. 1 - 226 ~\~ ~ . CH6U~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 95 DEPARTMENT: Recreation DEPT. RANK: ---2- LINE OF BUSINESS: Recreation Facilities PROPOSED REDUCTION: {Prepare a brief statement describing the praposed budget reductian} Reduction of part-time hours at select recreation centers to conform with a minimal staffing and supervision model. SERVICE AREA DESIGNATION: {See definitions below} (!) Core o Semi-Core o Non-Core JUST! FICA TION: {Provide a brief justification for the selected service area designation} Staffing and supervision at recreation facilities is critical to safe and efficient operations, and to provide adequate customer service. These reductions will provide minimal levels of staffing at all recreation centers. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core; Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $118,726 $0 ($118,726) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $118,726 $0 ($118,726) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} Impacts are to part-time staff. Personnel Services savings generated are hourly wages. SERViCE iMPACTS: Attendance (12 month/all Recreation Centers) OTHER SERVICE IMPACTS: {Prepare a brief description of any service impacts not captured by the above performance data} 1 - 227 ~I~ ~ CHOU~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 95 Customer service levels will be reduced as a result of decreased staffing, and full time staff will provide front-line service, potentially reducing productivity. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) / 1 -228 ~I~ TM CIIYOf CHUlA VISTA City of Chula Vista Budget Reduction Proposal Form DEPARTMENT: Library DEPT. RANK: 1 PROPOSAL: 96 LINE OF BUSINESS: Library Administration, Branch Operations and Educational Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reductian) Organizational Restructuring SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) This proposal increases efficiency and eliminates a layer of management from branch operations creating a flatter organization. The new structure allows for restoring the public hours at the Civic Center Branch from S2 to 64 hours a week (addressing our number one customer request) and expanding Saturday hours at the Eastlake Branch from 10 am to 4 pm to 9 am to Spm, as well as the restoration of the formal Literacy Program. Proposed efficiencies include implementation of centralized program development and delivery, centralized scheduling, streamlined public service points, elimination of shift differential pay and a 31% reduction of the branch hourly budget. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Librarian II ~"-~~-'-._~~-'~ Educational Services Supervisor Senior Librarian Senior Management Analyst Library Assistant Library Associate Senior Educational Services Supervisor Fund Development Coordinator Librarian III Secretary 1 1 1 1 1 -1 -1 -1 -1 1 2 TOTAL 1 -229 1 ,~-"~,.'.~",,._,,~~ 1 1 1 1 -1 -1 -1 -1 1 2 ~Irc.. iM CHro~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 96 Personnel Services $301,457 $0 ($301,457) Supplies & Services $71,500 $0 ($71,500) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $372,957 $0 ($372,957) OTHER BUDGET CONSIDERATIONS: (Provide ony other informotion relevant ta the savings that will result from implementation of this proposal) This item includes a reduction of 2.00 vacant positions (1 management and 1 clerical) and reclassifications of 4.00 existing positions. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 05/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) This proposal can be implemented upon Council approval of personnel changes; however immediate implementation could negatively impact current year savings projections. The proposal includes minor classification changes that allow more flexibility in use of staff. By combining service points and implementing centralized scheduling, the Library will be able to achieve additional savings in shift differential pay and reduce the hourly budget. In addition, the Library is re-negotiating service and maintenance contracts and reducing expenditures in office supplies and travel. 1 - 230 ~I~ ~ CH.s~~srA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 97 Library DEPT. RANK: 2 LINE OF BUSINESS: Cultural Arts PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate Cultural Arts Coordinator position and reduce supplies and services budget SERVICE AREA DESIGNATION: (See definitions below) o Core ~ Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustificatian for the selected service area designation) As this is a semi-core service, the library is recommending eliminating this position and the costs associated with producing a major annual cultural event. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET iMPACT: Personnel Services $52,467 $0 ($52,467) Supplies & Services $67,000 $0 ($67,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $119,467 $0 ($119,467) OTHER BUDGET CONSIDERATIONS: (Provide any other information reievant to the savings that will result from implementation of this proposal) Implementation of this item would result in cancellation of the annual Taste of the Arts festival in 2009; however the very popular juried art exhibit will, instead of being part of the one day festival, be a two week exhibit event at the Civic Center Library. In addition, the 2009 Music In The Park series will be reduced from 12 weekly events to six concerts offered every other week. 1 - 231 ~l~ 'WR . CHID~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 97 SERVICE IMPACTS: City's ranking compared to similar jurisdictions regarding the opportunities to attend cultural events (percentile) 16 16 8 OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts not captured by the above performance data) Library staff will be working the the Cultural Arts Commission toward incorporating Art and Cultural programming differently and more effectively into ongoing Library programming. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposai) These changes are already in place in 2008. ,~. ~ '_/ 1 -232 ~Ift- ~ CHOrx~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 98 library DEPT. RANK: ~ LINE OF BUSINESS: Library Resources and Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Reduce materials book budget SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustification for the selected service area designation) Collection acquisition will be based on a prioritized reduction plan for the ordering of materials and online databases. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $93,000 $0 ($93,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $93,000 $0 ($93,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) The Chula Vista Public library ranks in the lower median of collection expenditure per capital in national surveys comparing cities of like population. Therefore, any reduction to the Library's material budget is not recommended. SERVICE IMPACTS: Annual Materials Expenditures Per Capita OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 -233 ~I~ ~ CRY 9t OlUIA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 98 The Library anticipates that the number of materials ordered will be reduced by up to 13%. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 -234 ~\~ ~ . CI1YQ!._ CHUIA v~IA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 99 DEPARTMENT: Nature Center DEPT. RANK: 1 LINE OF BUSINESS: Administration PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Combine Nature Center and Recreation Departments and eliminate Director of the Nature Center. SERVICE AREA DESIGNATION: (See definitians below) @ Core @ Semi-Core @ Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $100,000 $0 ($100,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $100,000 $0 ($100,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposol) Budget savings for Fiscal year 2008-09 are net of anticipated severance payments. SERViCE iMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) None anticipated. Executive management of the Nature Center will be consolidated with the 1 - 235 ~lft. ~ CH6U~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 99 Recreation Department. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this propasal) - 1- 236 I. There is no proposal 100. 1 -237 There is no proposal 100. 1 -238 ~I~ ~ . cm Q!. CHUIA vISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 101 DEPARTMENT: Other Reductions DEPT. RANK: 1 LINE OF BUSINESS: Misc. PROPOSED REDUCTION: (Prepare a brief statement describing the praposed budget reduction) Eliminate January 1, 2009 salary increase for all management employees. SERVICE AREA DESIGNATION: (See definitions below) @ Core @ Semi-Core @ Non-Core J USTI FICA TION: (Provide 0 brief justification for the selected service area designation) Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $406,391 $0 ($406,391) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $406,391 $0 ($406,391) OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief descriptian of any service impacts not captured by the above perfarmance data) 1 - 239 ~V?- WJj . CI1YQf_ CHUIA VDIA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 101 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian of any special circumstances related ta implementing this proposal) /---~ 1 - 240 ~\ft. ~ CHW.~STA City of Chula Vista Budget Reduction Proposal Form Other Reductions PROPOSAL: 102 DEPARTMENT: DEPT. RANK: 2 LINE OF BUSINESS: Misc. PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reductian) Eliminate July 1, 2008 and January 1, 2009 salary increase for all unclassified hourly employees. SERVICE AREA DESIGNATION: (See definitions below) @ Core @ Semi-Core @ Non-Core JUSTIFICATION: (Provide a briefjustification for the selected service area designation) Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $98,624 $0 ($98,624) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $98,624 $0 ($98,624) OTHER BUDGET CONSIDERATIONS: (PrOVide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 241 .s.l~ ~ CI1Y(Jt mUlA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 102 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 242 ~I~ ~ CHorx~STA City of Chula Vista Budget Reduction Proposal Form Other Reductions , PROPOSAL: 103 DEPARTMENT: DEPT. RANK: 4 LINE OF BUSINESS: Misc. PROPOSED REDUCTION: (Prepare a brief statement describing the prapased budget reduction) Voluntary i-week furlough as suggested by employee focus groups. SERVICE AREA DESIGNATION: (See definitions belaw) @ Core @ Semi-Core @ Non-Core JUSTIFICATION: (Pravide a brief justificatian for the selected service area designation) Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $62,813 $0 ($62,813) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $62,813 $0 ($62,813) OTHER BUDGET CONSIDERATIONS: (Provide any other infarmation relevant to the savings that will resultfram implementatian afthis praposal) Savings assume 5% of employees would choose to participate in the program. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 -243 ~lf.t.. ifti OlID~ST^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 103 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian af any special circumstances related to implementing this proposol) ~ 1 - 244 ~Ift. ~ CHO~~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form DSF - Planning & Building PROPOSAL: 104 DEPT. RANK: 1 LINE OF BUSINESS: Green Building / New Grant Funding PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) SDGE grant for Sustainable Building SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core @ Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Sustainable building, green building is not core, but nice to have. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core ServIces Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 ($170,000) ($170,000) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $0 ($170,000) ($170,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will resultfram implementation of this proposal) This is potentially a 3-year grant, handled though Michael Meacham's office. Figures above are revenues. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the abave perfarmance data) 1 -245 ~l~ ~ CIlYQt QUA VISTA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 104 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 01/22/2008 SPECIAL ISSUES: (Prepare a brief description of any speciol circumstances related to implementing this proposal) '-/ 1 - 246 ~lft.. "fM . QilSrx~STA City of Chula Vista Budget Reduction Proposal Form DSF - Planning & Building PROPOSAL: 105 DEPARTMENT: DEPT. RANK: 2 LINE OF BUSINESS: Development Planning PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) General Fund subsidy for Large Family Daycare, Historic Preservation, and Mills Act entitlements. SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) The City has a monopoly on entitlements, and subsidized fees were adopted by Council on 1/23/07. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $0 $0 $0 Other Expenses $0 ($2S,000) ($2S,000) Capital (non-C1P) $0 $0 $0 TOTAL $0 ($25,000) ($25,OOO) OTHER BUDGET CONSIDERATIONS: (Provide any other information reievant to the savings that will result from implementation of this proposal) Large Family Daycare permits cost the City $736 to process, but we charge $175. Historic Designation entitlements cost the City $2,726 to process, but we charge $500. Mills Act entitlements cost the City $2,234 to process, but we charge $240. At current activity levels, this equates to $25,000 in subsidy. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 247 ~If.t.. ~ CHID~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 105 /n , IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian af any special circumstances related ta implementing this proposal) The public was particularly vocal on historic preservation subsidy. " .~ -" "-~' 1 -248 ~Ift.. ~ . CI1YQt CHUIA vISTA City of Chula Vista Budget Reduction Proposal Form DSF - Planning & Building PROPOSAL: 106 DEPARTMENT: DEPT. RANK: -L LINE OF BUSINESS: Development Planning PROPOSED REDUCTION: (Prepare a brief statement describing the praposed budget reduction) Cut Planning Consultants in Otay Ranch, shift work to existing City staff. Net revenue gain. SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide 0 brief justification for the selected service area designation) Essential to the department mission, but can be done by City staff. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 ($108,528) ($108,528) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $0 ($108,528) ($108,528) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) Elimination of contract services will allow our permanent professional staff to assume full reponsibility for entitlement processing for the Eastern Urban Center SPA and any Bayfront development. It will eliminate some redundancy in functions and will further flatten the organization. Using in-house staff increases our revenue projections. Our managers are fully trained and prepared to step into these project management roles at this point in our organizational restructuring and their professional development. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare 0 brief description of any service impacts not captured by the above performance data) In shifting projects to existing staff, available staff capacity is being reduced. Existing managers will 1 -249 ~l~ ifti CHorx~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 106 pick up this additional work, thereby reducing their available time for staff management. The negative impact of this proposal is that we shift management at the very conclusion of a two year entitlement process. We have no excess staffing capacity to handle the expected new entitlements on the horizon as a result of the pending University Land Deal. It will be extremely challenging to make this trade-off mid-project and to ramp up for those major projects now that our Development Services capacity has been fully consumed. /- - IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 05/03/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 -250 ~\ft-. ~ OiW.~STA City of Chula Vista Budget Reduction Proposal Form DSF - Planning & Building I PROPOSAL: 107 DEPARTMENT: DEPT. RANK: 4 LINE OF BUSINESS: Building Plan Review PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate outside consulting budget for outsourcing overflow building plan reviews. SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Plan review is an essential departmental service, but overflow work does not need to be contracted out. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $40,000 $0 ($40,000) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $40,000 $0 ($40,000) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: % of plan reviews meeting target turn-around times 75% 75% 70% OTHER SERVICE IMPACTS: (Prepare 0 brief description of any service impacts not captured by the above performance data) There will be periods when target turnaround times cannot be met. Consultants were previously used 1 - 251 ~Vt- ~ OlID~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 107 to meet peak workloads and to address the needs for skills not possessed by current staff. Staff has now gained the necessary expertise to handle much more complicated projects. Some reduction in administrative time required to manage outside consultant contracts will also be achieved. However, the construction industry will suffer effects associated with delayed permit issuance. Eliminates ability to use consultants to provide expedited plan review services for high-profile projects. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 03/14/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 252 ~I~ ~ CI1YOf (HUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form DSF - Planning & Building PROPOSAL: 108 , DEPT. RANK: 6 LINE OF BUSINESS: Planning Administration PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate consulting services for the outsourcing of digitizing planning case files. SERVICE AREA DESIGNATION: (See definitions below) o Core ~ Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustification for the selected service area designation) The City has the responsibility to retain planning case files as public record, but digitizing the records for computer access is not a requirement. Many jurisdictions, including Chula Vista, do digitize records. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $0 $0 $0 Supplies & Services $33,862 $0 ($33,862) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $33.862 $0 ($33.862) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) This is deferred maintenance. As part of our department and a Citywide automation plan, it is desirable to digitize planning case files for the preservation of the documents, and to ease in staff research using computers. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 - 253 ~l~ 'M1 CHOU~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 108 To contain costs, we did not use the digitization vendor in FY08, but the goal was 1,350 case files. In FY07 we digitized 1,845 planning case files. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian of any special circumstances related to implementing this proposal) 1 -254 ~I~ 'iiieiiii ~~ CnYllf (HUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form DSF - Planning & Building PROPOSAL: 109 DEPT. RANK: 7 LINE OF BUSINESS: Development Services Counter PROPOSED REDUCTION: {Prepare a brief statement describing the prapased budget reduction} Eliminate 0.5 vacant development services technician position. SERVICE AREA DESIGNATION: {See definitions below} @ Core o Semi-Core o Non-Core JUSTIFICATION: {Provide a brief justification for the selected service area designation} Essential services, but current workload does not justify filling the position. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other Jurisdictions. BUDGET IMPACT: Personnel Services $39,573 $0 ($39,573) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $39,573 $0 ($39,573) OTHER BUDGET CONSIDERATIONS: {Provide any other information relevant to the savings that will result from implementation of this proposal} SERVICE IMPACTS: OTHER SERVICE IMPACTS: {Prepare a brief description of any service impacts not captured by the above performance data} 1 - 255 ~l~ ~ CHorx~STA City of Chula Vista BudRet Reduction Proposal Form PROPOSAL: 109 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 03/14/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ~.. 1 -256 ~ ~\ft. ~ CHW,'{1STA City of Chula Vista Budget Reduction Proposal Form DSF - Planning & Building PROPOSAL: 110 DEPARTMENT: DEPT. RANK: 8 LINE OF BUSINESS: Building Inspection PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate one vacant Building Inspector II position. SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide 0 brief justification for the selected service area designation) Current workload can be absorbed by remaining staff. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET iMPACT: Personnel Services $104,596 $0 ($104,596) Supplies & Services $500 $0 ($500) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $105,096 $0 ($105,096) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) Services and Supplies includes the annual cellular phone cost. SERVICE iMPACTS: % of inspection requests responded to next day 1 - 257 ~lf.t.. ~ CHOU~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 110 OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the abave perfarmance data) Current workload utilizes all inspection resources that are available. No excess capacity exists to deal with peaks in demand or unanticipated absenteeism. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 01/31/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) ~ 1 - 258 ~l~ ~ CHro~STA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form DSF - Planning & Building PROPOSAL: 111 DEPT. RANK: 10 LINE OF BUSINESS: Administration PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate hourly budget. SERVICE AREA DESIGNATION: (See definitions below) o Core (!) Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) This budget has been used flexibly to suit department needs. Some needs are core, and some non-core. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $66,585 $0 ($66,585) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $66,585 $0 ($66,585) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) The hourly position allows the Department to respond quickly to assignments that are outside the capacity of the existing core staff, and that may sometimes be outside the skill set of other planning professionals. 1 - 259 ~I~ ~ CHID~^ City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 111 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian af any special circumstances related to implementing this proposal) 1 -260 ... '. ..~. ~Ift.. ~ CRY Of (HUlA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form DSF - Planning & Building PROPOSAL: 112 DEPT. RANK: 11 LINE OF BUSINESS: Building Services PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Restructure supervision in Building Services to account for staffing reductions. SERVICE AREA DESIGNATION: (See definitions below) C!i Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustificatian for the selected service area designation) Essential positions for department's mission. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Plans Examiner -1 -1 Senior Building Inspector 1 1 Building Inspector III -1 -1 Building Inspector III 2 2 Building Inspector II -2 -2 Plan Check Supervisor 1 1 TOTAL 0 0 Personnel Services $44,425 $0 ($44,425) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $44,425 $0 ($44,425) 1 -261 ~lft- '1M ~ cHorA~srA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 112 OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) 1. Reclassify one Sr. Building Inspector to Building Inspector 11I- $4,742 savings 2. Demote two Building Inspector III to Building Inspector 11- $18,968 savings 3. Reclassify one Plan Check Supervisor position to Plans Examiner - $20,515 savings SERVICE IMPACTS: % of plan reviews meeting target turn-around times 75% 75% 70% OTHER SERVICE IMPACTS: (Prepare a brief descriptian of any service impacts not captured by the above performance data) Previous reductions in the number of line staff in this line of business no longer justifies the current organizational structure. New structure will result in one supervisor overseeing 4 inspectors and one lead inspector. The Deputy Building Official will absorb supervisory responsibility for Plan Review. Senior Plans Examiner will sped more time on administrative duties and therefore reduce time available to complete plan reviews. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 03/14/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 262 ~Vt.. 1rR CllYllF CHUIA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form DSF - Planning & Building PROPOSAL: 113 DEPT. RANK: 12 LINE OF BUSINESS: Department Administration PROPOSED REDUCTION: (Prepare a brief statement describing the praposed budget reductian) Eliminate Principal Management Analyst. SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustification for the selected service area designation) Position provides support to operational staff and management. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core; Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $125,957 $0 ($125,957) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $125,957 $0 ($125,957) OTHER BUDGET CONSIDERATIONS: (Provide any ather information relevant to the savings that will result from implementation afthis propasal) This move will shift administrative responsibilities to operational staff, at a time when operational staff levels are cut to the point of maximum efficiency. This move will force operational staff to work on non-programmatic tasks, reversing the efficiency effect of prior staff cutbacks. SERVICE IMPACTS: 1 - 263 .s-I~ ~ ctllsrA~STA City of Chula Vista Budget Reduction Proposal Form OTHER SERVICE IMPACTS: (Prepare a brief descriptian af any service impacts nat captured by the above performance data) PROPOSAL: 113 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 264 ,._..~ . ~\~ ~ CH6U~STA City of Chula Vista Budget Reduction Proposal Form DSF - Planning & Building PROPOSAL: 114 DEPARTMENT: DEPT. RANK:...J:L LINE OF BUSINESS: Development Services Counter PROPOSED REDUCTION: (Prepare a brief statement describing the propased budget reductian) Add one Development Services Counter Manager position and reclassify other counter positions in conjunction with elimination of one Code Enforcement Technician, as recommended in Planning & Building Budget Reduction Proposal #15. SERVICE AREA DESIGNATION: (See definitians below) @ Core o Semi-Core o Non-Core J USTIFICA TlON: (Provide a brief justification for the selected service area designation) The front counter is essential to development services, taking in over $15M in fees annually. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some Jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other Jurisdictions. BUDGET IMPACT: Development Services Technician III Development Services Technician II Development Services Counter Manager TOTAL -2 2 -1 -1 -2 2 -1 -1 Personnel Services ($136,177) $0 $136,177 Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL ($136,177) $0 $136,177 1 - 265 ~lft-. 1ti CHW.~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 114 OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) Addition of Development Services Counter Manager (1 FTE) - $121,402. Reclasification of Development Services Technician II to III (2 FTE) - $14,775. Without this reclassication, Planning, Building and Engineering would revert to the previous structure of having a supervisor for each discipline at the counter, a less efficient arrangement. Projected additional expenditures are partially offset by a staffing reduction submitted by Planning & Building in their proposal #1S, which recommends the elimination of a Code Enforcement Technician. Net impact of Proposals #13 and #15 is $59,741. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) Having a single counter manager has been the goal since before the unified counter was opened February,2007. In June 2007, Human Resources added the Development Services Counter Manager position to the list of City job classifications. The incumbent has worked out-of-c1ass in this position for 15 months, as have the code enforcement staff that backfilled positions after his transfer to the counter. This proposal is only recommended in conjunction with Planning & Building Proposal #15. 1 - 266 ~ ~lft.. ~ CHW.~STA City of Chula Vista Budget Reduction Proposal Form DSF - Planning & Building PROPOSAL: 115 DEPARTMENT: DEPT. RANK: 14 LINE OF BUSINESS: Administration PROPOSED REDUCTION: (Prepare a brief statement describing the praposed budget reduction) Eliminate one Senior Office Specialist. SERVICE AREA DESIGNATION: (See definitions below) (!) Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustijication for the selected service area designation) All department secretaries support core department functions. Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $69,790 $0 ($69,790) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $69,790 $0 ($69,790) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) Anticipated streamlining in entitlement processing and reduction of the number of department 1 -267 .s.l~ ~ CH.srA~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 115 locations from three to two gains efficiencies for the department. Some administrative tasks may need to be absorbed by operational staff. IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) Relocation of two department locations into the remodeled Building 300 is critical factor in gained eficiencies. 1 -268 . ~Vt- 7lIfi em Of CHUIA VISTA City of Chula Vista Budget Reduction Proposal Form DSF - Planning & Building PROPOSAL: 116 DEPARTMENT: DEPT. RANK: 16 LINE OF BUSINESS: All PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Adjust CWOH reimbursement. SERVICE AREA DESIGNATION: (See definitions below) @ Core @ Semi-Core @ Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET iMPACT: Personnel Services $40,857 $0 {$40,857} Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital {non-C1P} $0 $0 $0 TOTAL $40,857 $0 ($4O,857) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERViCE iMPACTS: OTHER SERVICE IMPACTS: (Prepare 0 brief description of any service impacts not captured by the above performance data) 1 -269 ~I~ Tf!j Oi~~ST^ City of Chula Vista BudRet Reduction Proposal Form PROPOSAL: 116 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposal) 1 - 270 ~Ift.- ~ CH6~~A City of Chula Vista Budget Reduction Proposal Form DSF - Public Works PROPOSAL: 117 DEPARTMENT: DEPT. RANK: 1 LINE OF BUSINESS: Development Services Fund PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Two (2) Landscape Inspectors & 2 pickups SERVICE AREA DESIGNATION: (See definitions below) ~ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Due to the slowdown in development, this proposal is recommended with little or no service level reductions unless development activity picks up. The workload decrease projected for development related activities will be accompanied by a decrease in revenue. Several landscaping projects are anticipated to end prior to the end of the current fiscal year. As a result, one Landscape Inspector has been transferred to fill a vacant Open Space Inspector position. The second Landscape Inspector will be transferred to fill another vacant Open Space Inspector position once these projects are completed. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $203,755 $0 ($203,755) Supplies & Services $6,116 $0 ($6,116) Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $209,871 $0 ($209,871) 1 - 271 ~Vt- "fftj . OllSU'\1STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 117 OTHER BUDGET CONSIDERATIONS: (Provide ony other information relevant to the savings that will result from implementation of this proposal) Account: 23642-3702 should be reduced accordingly. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not coptured by the above performonce data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief description of any special circumstances related to implementing this proposol) .~ 1 - 272 ~I~ iffti CIlYOf OlUIA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form DSF - Public Works PROPOSAL: 118 DEPT. RANK: --L- LINE OF BUSINESS: Development Services Fund PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Senior Civil Engineer, Public Works Inspector 1/11 & two pickups SERVICE AREA DESIGNATION: (See definitions below) @ Core o Semi-Core o Non-Core JUSTIFICATION: (Provide a briefjustificationfor the selected service area designation) Due to the slowdown in development, this proposal is recommended but is accompanied by a decrease in revenue. With this cut, the section has been reduced from a total of 18.5 positions in FY2007/08 to a total of 10 positions in FY2008/09. The department does not recommend additional cuts to this group because the Construction Inspection section will now be at a baseline minimum. Eliminating one of the filled Senior Civil Engineer positions will mean losing one of two highly seasoned engineers in this section. The result will mean increased responsibility and work load for the remaining staff. Due to the slowdown in development, elimination of a Public Works Inspector with have little service level reductions unless development and CIP's picks up. Service Area Designations: Core Services: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Public Works Inspector 1/11 Senior Civil Engineer TOTAL 1 1 2 1 o 1 Personnel Services $266,420 $0 ($266,420) Supplies & Services $13,824 $0 ($13,824) Other Expenses $0 $0 $0 Capital (non-C1P) $0 $0 $0 TOTAL $280,244 $0 ($280,244) 1 - 273 ..s. \ ft.. .. . ctllsrA~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 118 OTHER BUDGET CONSIDERATIONS: (Provide ony other informotion relevant to the savings that will result from implementation of this proposal) Account: 23641-3702 should be reduced accordingly. Department will work with Human Resources to transfer Public Works Inspector 1/11 incumbent to a vacant position within the Public Works Department. SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian of any special circumstances related to implementing this proposal) ,,~ ~~ 1 - 274 ~If.t.. ~ mY Of CHUIA VISTA DEPARTMENT: City of Chula Vista Budget Reduction Proposal Form DSF - Public Works PROPOSAL: 119 DEPT. RANK: 16 LINE OF BUSINESS: All PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Adjust CWOH reimbursement. SERVICE AREA DESIGNATION: (See definitions below) @ Core @ Semi-Core @ Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET IMPACT: Personnel Services $152,292 $0 ($152,292) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $152,292 $0 ($152,292) OTHER BUDGET CONSIDERATIONS: (Provide any other informatian relevant to the savings that will result from implementation of this proposal) SERVICE IMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 -275 ~l~ Wjj OlID~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 119 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 07/01/2008 SPECIAL ISSUES: (Prepare a brief descriptian af any special circumstances related to implementing this proposal) ,~ 1 - 276 ,.. -~. '. . ~Vt. ~ CH6rA~A City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 120 DEPARTMENT: RDA DEPT. RANK: 1 LINE OF BUSINESS: Redevelopment, Affordable Housing and State and Federal Grant Administration PROPOSED REDUCTION: (Prepare a brief statement describing the proposed budget reduction) Eliminate the Senior Management Analyst Position, Freeze the Director and Project Coordinator Positions SERVICE AREA DESIGNATION: (See definitions below) o Core o Semi-Core @ Non-Core JUSTIFICATION: (Provide a brief justification for the selected service area designation) Service Area Designations: Services essential to the department's mission and fulfill basic expectation of the community. Most if not all other cities provide the service. Semi-Core Services Services provided by some jurisdictions or core services provided at higher levels than other jurisdictions or beyond basic expectations. Between the extremes of core and non-core. Core Services: Non-Core Services Services that are nice to have but not essential to the department's mission. Also services not provided by most other jurisdictions. BUDGET iMPACT: Personnel Services $394,311 $0 ($394,311) Supplies & Services $0 $0 $0 Other Expenses $0 $0 $0 Capital (non-CIP) $0 $0 $0 TOTAL $394,311 $0 ($394,311) OTHER BUDGET CONSIDERATIONS: (Provide any other information relevant to the savings that will result from implementation of this proposal) SERVICE iMPACTS: OTHER SERVICE IMPACTS: (Prepare a brief description of any service impacts not captured by the above performance data) 1 -277 ~I~ =tfIj 0l6~~STA City of Chula Vista Budget Reduction Proposal Form PROPOSAL: 120 IMPLEMENTATION: EARLIEST IMPLEMENTATION DATE: 03/07/2008 SPECIAL ISSUES: (Prepare a brief descriptian of ony special circumstances related to implementing this proposal) ~ 1 - 278 "'" ~. ., ~u?- L~~ ~.-...;:.......-::~ ~~~~ CllY OF CHUlA VISTA Human Resources Department Date: April 3,2008 Via: ~ Scott Tulloch, Assistant City Manag r <; J Marcia Raskin, Director of Human Resources tn. ~ To: Honorable Mayor and City Cou Via: David R. Garcia, City Manager From: Subject: Two Years Additional Service Credit: May 5 - August 5, 2008 SUMMARY In an effort to significantly reduce the Fiscal Year 2009 General Fund budget by reducing the number of benefited employees throughout the organization, staff is proposing that Council grant Two Years Additional Service Credit for eligible employees, and provide for a limited medical incentive program for those that retire during the prescribed window period. The proposal is to offer this benefit to all Local Miscellaneous employees, in all departments of the City. In addition, it would be offered to all eligible Police Department and Fire Department Management employees to include the classifications of: Police Chief Police Captain Fire Chief Deputy Fire Chief Fire Battalion Chief To avoid or minimize an impending mandatory transfer, demotion or layoff and to reduce personnel costs in the General Fund, the City Manager is recommending that the City seek a voluntary reduction of the number of benefited employees as a first step. To achieve that goal, it is recommended that the City offer Two Years Additional Service Credit pursuant to Goverument section 20903 for all Local Miscellaneous members, and police department and fire department classifications listed above, who retire during the designated period of May 5,2008, through August 5, 2008. The City is also proposing a medical incentive program, through which the City will cover 2-1 Page 2 of 4 the medical health insurance premium for the employee only, for up to nineteen months, for those who retire during the first 30 days ofthe window. . This information is being presented at a public meeting as required by CaIPERS, during the April 3, 2008 Budget Workshop. A Resolution will be presented to Council for consideration and approval at the April 22, 2008 City Council meeting. RECOMMENDATION It is recommended that Council direct staff to bring forward the Resolution to grant a designated period of Two Years Additional Service Credit pursuant to Government Code Section 20903 to all Local Miscellaneous members and the police and fire department classifications listed above. And, recommended that Council support a medical incentive program to further encourage eligible employees to retire within the first 30 days of the retirement window, by June 5, 2008. DISCUSSION On October 16, 2007, the City Council of the City of Chula Vista approved a Resolution of Intention to provide Two Years Additional Califomia Public Employees Retirement System (CaIPERS) Service Credit for Local Miscellaneous members and Local Safety members (police and Fire). An Emergency Ordinance was adopted on November 6, 2007. Sixty-two employees took advantage of this early retirement incentive. Numerous efforts are being implemented to reduce expenditures in fiscal year 2009. It is recommended that the City offer another Two Years Additional Service Credit pursuant to Government Code section 20903 for Local Miscellaneous members and police and fire department management employees in the classifications of Police Chief, Police Captain, Fire Chief, Deputy Fire Chief and Fire Battalion Chief, who retire during the designated period of May 5, 2008, through August 5, 2008. The City is also proposing a limited medical incentive program, offered only for the fust 30 days of the retirement window to further encourage eligible employees to retire by June 5, 2008, to help minimize, prevent pending layoffs and to reduce personnel costs. Government Code section 20903 provides Two Years Additional CalPERS Service Credit to members who retire during a designated period. The City must certify that if any early retirements are granted after receipt of service credits pursuant to Section 20903, it is the City's intention that any vacancies created or at least one vacancy in any position in any department or other organizational unit remain permanently unfilled, thereby resulting in an overall reduction in the workforce of the department or organizational unit. Window Period An eligible employee may apply for the benefit during the designated window period, which cannot be less than ninety days, nor more than 180 days. Staff is proposing a ninety-three-day window period from May 5, 2008, through August 5, 2008. 2-2 Page 3 of 4 Eligibilitv To be eligible, the following criteria must be met: . member must have at least five years of CalPERS service credit; . member must be employed for at least one day during the designated period; . member must retire during the designated period; . member cannot receive credit under this section if member is receiving any unemployment insurance payments; . if a retired member subsequently reenters membership, additional service credit is forfeited. Medical Incentive To further encourage as many eligible employees as possible to retire within the first 30 days of the designated period, so the City may realize the greatest potential salary savings and mitigate layoffs, in addition to the Two Years Additional Service Credit, staff is proposing a medical incentive program, under the City's Retiree Health Plan. Under this program, the City will pay the cost of the medical insurance premium for Employee Only coverage as follows: Retiring between 05/05/08 - 06/05/08 Retiring between 06/06/08 - 08/05/08 Medical Incentive through 12/31/09 No Medical Incentive Provided Upon retirement, employees are required to enroll in Medicare Part A and Part B once they become eligible. Any medical insurance premiums for any eligible dependents will be the employee's responsibility. Non-benefited, unclassified hourly employees are not eligible for the medical incentive program. FISCAL IMPACT Government Code Section 7507 requires that the estimated present value of the additional employer contributions for the proposed contract amendments be made public at a public meeting at least two weeks prior to the adoption of the Resolution. The estimated amount is based on the members' annual reportable compensation, cost factors established by CalPERS actuaries and the fact that the City contracts for a Post-Retirement Survivor allowance. If all 233 eligible employees opt to take the Two Year Additional Service Credit and retire during the designated period, the estimated cost will be: Miscellaneous Plan Additional Employer Contribution: Annual Cost: Rate Increase in Employer Contribution: $11,043,270 (over twenty years) $834,084 0.99% Additionally, if all 233 eligible employees retire under this program, the annual base salary savings would be approximately $24.8 million annually. However, during the previous Two 2-3 Page 4 of 4 Year Service Credit offering, only 20 percent of the eligible employees retired. Assuming only 10 percent acceptance rate, both the employer costs and salary savings would be reduced proportionately. Again, assuming 10 percent of eligible employees retire, the annual net savings to the City's General Fund is estimated at $2.48 million. A final list of employees who applied for retirement pursuant to the offer will be presented to CalPERS after the expiration of the application window. CalPERS will include the cost of the Two Years Additional Service Credit in the City's employer contribution rate commencing with the fiscal year starting two years after the end of the designated period. The increase in employer contribution will be amortized over twenty years. The estimated cost of the medical incentive program is $80,125 over nineteen months, if 10 percent of eligible retirees took the coverage for the full nineteen months. However, the City is saving approximately $163,875 in cafeteria plan flexible benefits for this same group. We will be able to accurately identify the final costs once all eligible employees separate from the City and retire. In addition to the budgetary impacts, there will be an impact to the City's unfunded liability for other post-employment benefits (OPEB). The Finance Department will determine the OPEB unfunded liability in order to comply with the Govemmental Accounting Standards Board Pronouncement 45. CONTRACT AMENDMENT PROCESS A contract amendment between the City of Chula Vista and CalPERS to grant a designated period is not required. The following attachments will be included with the Resolution on April 22, 2008. For signature: 1. Resolution to Grant Another Designated Period for Two Years Additional Service Credit 2. Certification of Governing Body's Action (PERS-CON-12) 3. Certification of Compliance with Government Code Section 7507 (PERS CON-12A) 4. Certification of Compliance with Government Code Section 20903 Signature not required: I. Estimated Present Value of Additional Employer Contribution. 2-4 CITY COUNCIL AGENDA STATEMENT ~f:. CITY OF -- (HULA VISTA APRIL 3, 2008, Item .3 ITEM TITLE: Resolution of the City Council of the City of Chula Vista eliminating the scheduled fiscal year 2009 cost of living salary increases for management and unclassified hourly employees. SUBMITTED BY: City Manager So'" -h::: r .fY2. ~ 4/5THS VOTE: YES 0 NO 0' Executive, Senior, and Middle managers are scheduled to receive a 4% salary increase in January 2009. Unclassified hourly employees are scheduled to receive a 4% salary increase in July 2008, which was delayed from January 2008, and a 4% salary increase in January 2009. Due to the financial constraints the City is experiencing it is recommended that these scheduled salary adjustments for all management and unclassified hourly employees be eliminated. RECOMMENDATION That the City Council approve the resolution eliminating the scheduled cost of living salary increases for management and unclassified hourly employees. BOARDS/COMMISSION RECOMMENDATION Not Applicable DISCUSSION The City is experiencing serious financial issues as a result of the downturn in the economy. Through the implementation of the budget reduction plan, $15.5 million of expenditure reductions were made to the fiscal year 2009 budget. Despite these significant reductions, staff is currently projecting a budgetary gap of $8.8 million in the general fund for fiscal year 2009. As part of the solution to help close the budgetary gap, it is recommended that the salary increases scheduled for all management and unclassified hourly employees be eliminated. The budget 3-1 APRIL 3, 2008, Item Page 2 of 2 reduction plan approved by Council in December 2007 included the elimination of the management salary increase scheduled for January 2008. The salary deferral agreement that was reached with the Chula Vista Employees Association delayed the January 2008 salary increase for unclassified hourly employees to July 2008. The elimination of all of the scheduled salary increases for both management and unclassified hourly employees will result in two consecutive years where these employees do not receive a cost of living salary adjustment. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. FISCAL IMPACT The estimated savings from the elimination of the management salary increase are $406,000 and $136,000 from the elimination of the unclassified hourly employee salary increases scheduled for fiscal year 2009. 3-2 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ELIMINATING THE SCHEDULED FISCAL YEAR 2009 COST OF LIVING SALARY INCREASES FOR MANAGEMENT AND UNCLASSIFIED HOURLY EMPLOYEES WHEREAS, Executive, Senior, and Middle Managers are scheduled to receive a 4 percent salary increase in January 2009; and WHEREAS, unclassified hourly employees are scheduled to receive a 4 percent salary increase in July 2008 and a 4 percent salary increase in January 2009; and WHEREAS, the City of Chula Vista is experiencing serious financial issues and staff is currently projecting a general fund budgetary gap of $8.8 million; and WHEREAS, the elimination of the scheduled fiscal year salary increases for all managers and unclassified hourly employees will help close the budgetary gap by saving approximately $542,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby eliminate the scheduled fiscal year 2009 cost of living salary increases for management and unclassified hourly employees. Presented by Approved as to form by David Garcia City Manager .c.. 2!7lltiftJ/fid/1l~ i/l nMoore I i/ City Attorney J:\Attorney\RESO\FINANCE\COLA elimination for 2009 _04_03-08.doc 3-3 ~If? =~~-~ ~~~---- ChuJa Vista Mayor and Council Office 276 Fourth Avenue Chula Vista, CA 91910 (619) 691-5044 (619) 476-5379 Fax ellY OF CHULA VISTA DATE: March 27, 2008 Memorandum TO: FROM: Jerry R. Rindone, Deputy M SUBJECT: Recommendation to Fully Implement Mayor and Council Budget Reductions The City Council has twice voted to reduce the fiscal year 2007-08 budgets of the Mayor and each Council Seat by at least 10%. As part of the mid-year budget reduction process, the City Council approved the following motion: Mayor Cox moved to approve the Budget Subcommittee recommendation that the Department of Mayor and City Council offer up $148,857 in a targeted reduction, and that each Councilmember make a 10% reduction. This motion was adopted on November 1, 2007 by a 5-0 vote. Additional clarification was made in the months subsequent as to whether the intent of the above resolution was to reduce the budget of each individual Council Seat by 10% or if the intent was to reduce the combined Mayor and Council budget by 10%. Clarification of this issue was provided on March 6, 2008 by the following motion, which passed on a 4-1 vote: Mayor Cox moved to accept the recommendation of the budget subcommittee that each blocked budget division in the department of Mayor and Council be individually reduced by at least 10%, the details of where the Mayor and each Councilmember take their respective 10% reductions of their own block budgets were at their own discretion, with the sum total reduction of at least $148,857 for the department. 4-1 Per the memorandum sent by the City's Finance Director dated March 11, 2008, to date the following reductions to the Mayor and Council budget have been made: Ma or and Administration Council Seat 1 Council Seat 2 Council Seat 3 Council Seat 4 Total 90,787.20 7,85965 15,74737 16,160.00 7,859.65 $138,413.87 10.5% 5.0% 10.0% 10.3% 5.0% 9.3% To date, the Mayor and City Council has reduced its combined fiscal year 2007-08 budget by $138,414 (or 9.3%). The Mayor and Administration units have made a combined reduction of 10.5%, exceeding the goal. Council Seats 2 and 3 have also met or exceeded the 10% goal with budget reductions of 10.0% and 10.3% respectively. Council Seats 1 and 4 have each reduced their respective budgets by 5%. I am recommending that the City Council direct the City Manager to fully implement all previously approved reductions to the. budgets of the Mayor and each Council Seat and furthermore ensure that all Council Seats have reduced their individual budgets for fiscal year 2007-08 by at least $15,719 (10%) and that the overall budget of the Mayor and Council has been reduced by a cumulative total of at least $148,857 (10%). Cc: David Garcia, City Manager Ann Moore, City Attorney 4-2 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA DIRECTING THE CITY MANAGER TO FULLY IMPLEMENT PREVIOUSLY APPROVED REDUCTIONS TO THE FISCAL YEAR 2007-2008 MAYOR AND COUNCIL BUDGET WHEREAS, the City Council of the City of Chula Vista has twice voted to reduce the fiscal year 2007-2008 budgets of the Mayor and each Council Seat by at least 10 percent; and WHEREAS, on November 1, 2007, Mayor Cox moved to approve the Budget Subcommittee recommendation that the Department of Mayor and City Council offer up $148,857 in a targeted reduction, and that each Councilmember make a 10 percent reduction; and WHEREAS, the motion to approve the Budget Subcommittee recommendation on November 1, 2007, was adopted by a 5-0 vote; and WHEREAS, additional clarification was made in the months subsequent as to whether the intent of the above resolution was to reduce the budget of each individual Council Seat by 10 percent or if the intent was to reduce the combined Mayor and Council budget by 10 percent; and WHEREAS, on March 6, 2008, via a motion which passed on a 4-1 vote, Mayor Cox moved to accept the recommendation of the Budget Subcommittee that each blocked budget division in the department of Mayor and Council be individually reduced by at least 10 percent, the details of where the Mayor and each Councilmember take their respective 10 percent reductions of their own block budgets were at their own discretion, with the sum total reduction of at least $148,857 for the department; and WHEREAS, as of March 27, 2008, the Mayor and City Council has reduced its combined fiscal year 2007-2008 budget by $138,414, or 9.3 percent; and WHEREAS, the Mayor and Administration units, and Council Seats 2 and 3 have met or exceeded the 10 percent goal with budget reductions of 10.5 percent, 10 percent, and 10.3 percent, respectively; and WHEREAS, Council Seats 1 and 4 have each reduced their respective budgets by 5 percent; and WHEREAS, adoption of this resolution directs the City Manager to implement further reductions as necessary to ensure that all Council Seats have reduced their individual budgets for fiscal year 2007-2008 by at least $15,719 (10 percent) and that the overall budget of the Mayor and Council has been reduced by a cumulative total of at least $148,857 (10 percent). J:\Attomey\RESO\F1NANCE\lmplcmenl previously approved reductions to Mayor_Council b(!:t34-0J-OS.dOC Resolution No. 2008- Page 2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby direct the City Manager to fully implement previously approved reductions to the fiscal year 2007-2008 Mayor and Council budget. l:\AltorncyIRESOIFINANCE\lrnplemellt previously approved reductions 10 Mayor.Council ~.::.t44-03-08,dOC /7\1 J. ,_ "'^ aiL (:) n~/YWc~ - I ~/ ur~'--J . k tDlm~1 @ ~ Al3 f)'6 T) ,~bi-deo IV Resolution No. 2'608- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA TO REDUCE THE FISCAL YEAR 2007/2008 MAYOR AND COUNCIL BUDGET WHEREAS, the City of Chula Vista FY2007/2008 Budget has required mid-year reductions to close budgetary gaps of $15.5 million and $10.6 million; and WHEREAS, the Mayor and Council Department have this opportunity to show leadership in budget constraint; and WHEREAS, the Department of Mayor and Council has reduced the FY07/08 Administration Personnel and Services and Supplies Budget of $237,013 by $6,625; and WHEREAS, the Mayor's Office FY07/08 Budget for Personnel and Services and Supplies is $541,618 after initial reductions, or approximately equal to all four Council Offices' FY07/08 Budgets combined; and WHEREAS, each Council Office FY07/08 Budget for Personnel and Services and Supplies is at least $141,033 after initial reductions; and WHEREAS, the Mayor's Chief of Staff FY07/08 compensation is $178,182 with no mid-year reductions, and is greater than an entire FY07/08 Council Office Budget; and WHEREAS, the Mayor's Constituent Services Manager FY07/08 compensation is $$87,614 with no mid-year reductions; and WHEREAS, the Mayor's Coastal Advisor FY07/08 compensation is $62,452 for part-time employment after initial reductions; and WHEREAS, the Mayor's FY07/08 Services and Supplies Budget is $33,939 after initial reductions of only $1,709; and WHEREAS, the Mayor is a full-time employee of the City of Chula Vista; and WHEREAS, the City Councilmembers are part-time employees of the City of Chula Vista, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby reduce the Budget of the Mayor's Office to two times the Budget of a City Council Office. Presented by Approved as to form by Steve Castaneda Chula Vista City Council member Ann Moore City Attorney ~ Shp-rm~ 7)ISfyt-h/A.J-~d To LloLU'lt!-LP @ ~ --4/~/l)i Councilmember Steve Castaneda City Of Chula Vista 276 Fourth Avenue Chula Vista, Ca 91910 CllY Of 619.691.5044 - 619.476.5379 fax CHUlA VISfA MEMO DATE: Thursday, April 03, 2008 CC: Mayor and Council Councilmembers Steve cas~nd Rudy Ramire~ City Manager TO: FROM: RE: Mayor and Council Department Budget On November 1, 2007, the City Council voted unanimously to lead the effort to balance the FY2007/2008 Budget. That position was reiterated by the Mayor and Council on March 6, 2008. We are officially forwarding the following budget recommendation in an effort to show continued leadership in this time of fiscal constraint. We find that this is a prudent and responsible way to address the fiscal challenge and our need to maintain services for our community. By Section 304 of the Chula Vista City Charter, the Mayor is the only full-time elected official of the City and is required to "perform the functions and have all the powers of a duly elected Councilmember. In addition to said powers and duties, the Mayor shall have the power and duty:" To report to the City Council on the affairs of the City, to be the official head of the City for ceremonial purposes, to preside, with consent of Council, over times of emergency, to assume the primary, but not exclusive responsibility, to inform the people of any major change in policy, to represent the City in regional agencies which require an elected City official, to supervisee the operation of the Mayor and Council Office and to exercise the full-time function as Mayor for the City during usual business hours. Section 305 of the City Charter prohibits the Mayor or Councilmembers "directly or. indirectly, by suggestion or otherwise," from any "attempt to unduly influence the City Manager or other officer appointed or confirmed by the Council in their performance of their duties." The City Councilmembers are elected, part-time officials of the City of Chula Vista and are also assume a comprehensive role in serving the residents of Chula Vista. Each vote of Mayor and Council member are weighed equally, when considering policy for the City of Chula Vista. Considering the current fiscal challenge, while striving to be prudent and responsible with taxpayer dollars, we respectfully propose to adjust the FY200B/2009 Mayor's Office Budget to be two times the FY200B/2009 Budget of one City Council Office. $1,800,000.00 $1,600,000.00 $1,400,000.00 $1,200,000.00 $1,000,000.00 $800,000.00 $600,000.00 $400,000.00 $200,000.00 $0.00 . . Mayor & Council Department · FY2003 Mayor & Council Salary tied to Superior Court Judge Salary · FY2004 Added Mayor Chief of Staff · FY2005 Misc. increases for Expense Allowances, Travel, PERS and benefits · FY2006 Added Mayor Intergovernmental Affairs Coordinator; Council Aides authorized to be permanent · FY2007 Added Mayor Coastal Advisor · FY2008 Subtracted Intergovernmental Affairs Coordinator; Cut Dept. 10% Changes to Budget 2002 2004 2006 2008 . -EIt -EIt -EIt ~ -EIt -EIt -EIt ~ N W CJ1 g ...... 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~ ~ ~ ~ ~ ~ 0 0 0 0 0 0 0 -EIt 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 . . . . . . . . 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ." ~ 0 0 ...... -a ~ CD -W 0 en 0 CO 0 ~ ." ~ ~ 0 CD 0 CD . "'00 CD 0 (i1 C o ::::s ::::s ~. ::::s- CDC/) -CD a . 3: ~ o .., "'0 CD (i1 o ::::s ::::s CD - Services and Supplies $100,000.00 $90,000.00 $80,000.00 $70,000.00 $60,000.00 $50,000.00 $40,000.00 $30,000.00 $20,000.00 $10,000.00 $0.00 . Mayor Budget EI Mayor Actual . Council Budget . Council Actual FY2007 FY2008 FY2009 . COUNCIIMEMBER CASTANEDA 8. RAMIREZ MAYOR & COUNCIL DEPARTMENT 08/09 BUDGET PROPOSALS % $$$ Dept Budget IFAS Obiect Account Reduction Reduction with Reductions ADMINISTRATION 6001,6201,6221,6231 Executive Secretary $ - $ 100659.00 6001,6201,6221,6231 Receotion ist $ - $ 64 473.00 6101 Overtime $ - $ - 6151 Sick-in-Iieu $ - $ 547.00 6005,6222,6231 Hourly, PARS, and Medicare $ - $ 6,211.00 6001,6231 MOU Defferal Pavment $ - $ 1,828.00 Worker's Como $ 5,289.00 Suoolies and Services 6301,6521 Professional & Promotional $ - $ 51,026.00 6531,6533,6801,6571 Printina/Postaae/Suoolies/Phones $ - $ 15712.00 6541 Travel $ - $ 5,186.00 ADMINISTRATION TOTAL $25,093.00 $ 225 838.00 MAYOR'S OFFICE , 6001,6201,6221,6231,6251 Mayor $ 171,865.00 6153 Mavor Car Allowance $ - $ 12000.00 6001,6201,6221,6231,6251 Chief of Staff $ - $ 173,382.00 6153 Chief of Staff Car Allowance $ - $ 4,800.00 6001,6201,6221,6231,6251 Constituent Services Manaaer $ - $ 87,614.00 6001,6201,6221,6231,6251 Coastal Advisor $ - $ 106,229.00 6151 Sick-in-lieu $ - Worker's Como $ 1 0,578.00 Supplies and Services ". 6506,6531,6533 PhoneslPrintina/Postaae $ - $ 5,090.00 6883 Other Commodities $ - $ 12,000.00 6541 Travel $ - $ 15,558.00 MAYOR TOTAL $265,508.00 $ 339,608.00 COUNCILMEMBER'S OFFICE . 6001,6201,6221,6231 Councilmember $ 80,385.00 6153 Councilmember Car Allowance $ - $ 6 600,00 6001,6201,6221,6231 Council Aide $ - $ 60,955.00 Worke(s Como $ 5,200.00 Supplies and Services 6506,6531,6533 PhoneslPrintina/Postaae $ - $ 2 .7ll5.oo 6883 Other Commodities $ - $ 6,000.00 6541 Travel $ - $ 7,719.00 COUNCIL SUBTOTAL $ - $ 169.804.00 COUNCIL SUBTOTAL X 4 $ - $ 679216.00 DEPARTMENT BUDGET 19.0% $290,601.00 $ 1,244,662.00 . flddi -h~aJ ..jhiDryn~ ~,t~ ~<W'h.ee-hw} Ala/lJ~(~~ ~) ~\r?- --1$1- - - ~ CITY OF CHULA VISTA FY 2008-09 Budget Reduction Plan Budget Reductions Not Recommended PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION ENG & GS 121 Reduce one full-time Animal Care Assistant to part- 0.50 ($12,161) time; backfill with hourly Custodian. 122 Reclassify 6 Lead Custodians to 6 Custodian I. ($37,991) 123 Eliminate one Painter. 1.00 1.00 ($83,228) 124 Eliminate 1.5 permanent part time Custodians (3 1.50 1.50 ($94,987) persons). 125 Eliminate one Electrician. 1.00 ($91,550) ENG & GS TOTAL REDUCTIONS 4.00 2.50 ($319,917) ENG & GS BUDGET* $14,066,350 ENG & G5 REDUCTIONS A5 % OF BUDGET 2% POLICE 129 Cease take home of police motorcycles by Traffic ($10,000) Officers. 130 Eliminate one Civilian Background Investigator. 1.00 1.00 ($83,619) 131 Reduce Sr. Public Safety Analyst to .90 FTE. 0.10 0.10 ($11,751) 132 Eliminate the second Police Community Relations 1.00 1.00 ($83,618) Specialist. 133 Eliminate Public Safety Anaiyst Position. 1.00 1.00 ($111,297) 134 Eliminate Two Street Team Officers. 2.00 2.00 ($258,488) 135 One Community Service Officer position - One of Four. 1.00 1.00 ($71,232) 136 One Community Service Officer position - Two of Four. 1.00 1.00 ($71,232) 137 One Community Service Officer position - Three of 1.00 1.00 ($71,232) Four. 138 One Community Service Officer position - Four of Four. 1.00 1.00 ($71,232) 139 Reduction of two Peace Officers from Patrol - One of 2.00 2.00 ($2S8,488) Seven. 140 Reduction of two Peace Officers from Patrol - Two of 2.00 2.00 ($258,488) Seven. ~(ft- -.- ~.:= FY 2008-09 Budget Reduction Plan Budget Reductions Not Recommended CITY Of CHUIA VISTA PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION 141 Reduction of two Peace Officers from Patroi - Three of 2.00 2.00 ($258,488) Seven. 142 Reduction of two Peace Officers from Patrol - Four of 2.00 2.00 ($258,488) Seven. 143 Reduction of two Peace Officers from Patrol - Five of 2.00 2.00 ($258,488) Seven. 144 Reduction of two Peace Officers from Patrol - Six of 2.00 2.00 ($258,488) Seven. 145 Reduction of one Peace Officer from Patrol - Seven of 1.00 1.00 ($129,244) Seven. 146 Eliminate Take Home Vehicles for K9 Units. ($5,000) 147 Eliminate one Police Community Relations Specialist. 1.00 1.00 ($83,618) 148 Police Training & Development Supervisor position. 1.00 1.00 ($117,541) 149 Eliminate One Narcotics Task Force Officer. 1.00 1.00 ($129,244) 150 Eliminate Narcotics Enforcement Team Officer. 1.00 1.00 ($129,244) 151 Reduction of One Peace Officer (K-9 Unit) from Patrol. 1.00 1.00 ($131,683) POLICE TOTAL REDUCTIONS 27.10 27.10 ($3,120,203) POLICE BUDGET* $49,006,799 POLICE REDUCTIONS AS % OF BUDGET 6% PUBLIC WORKS 153 Eliminate one Tree Trimmer. 1.00 1.00 ($74,405) 154 Eliminate one Equipment Operator, one Senior 2.00 1.00 ($229,137) Maintenance Worker, and two 5-yard dump trucks. 155 Eliminate two Gardener I/Ii, one Park Supervisor, and 3.00 2.00 ($234,776) associated equipment. 156 Eliminate one Traffic Devices Technician. 1.00 1.00 ($124,762) 157 Eliminate two-person tree trimming crew and 2.00 2.00 ($221,931) associated equipment. 158 Eliminate two-person Legend Crew. 2.00 2.00 ($179,831) 159 Eliminate Stormwater Compliance Inspector in NPDES. 1.00 ($85,910) J ~\ft- -fi- - ~ CITY Of CHULA VISTA FY 2008-09 Budget Reduction Plan Budget Reductions Not Recommended PROPOSAL TOTAL FTE TOTAL FTE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION PUBLIC WORKS TOTAL REDUCTIONS 12.00 9.00 ($1,150,752) PUBLIC WORKS BUDGET* $18,298,740 PUBLIC WORKS REDUCTIONS AS % OF BUDGET 6% RECREATION 160 Reduce hours of operation at Veterans Center, Parkway Center, Otay Center, Montevalle Center, and Parkway Gym by closing Sundays. 161 Close Parkway swimming pool six months. 162 Reduction of part-time hours at recreation facilities ($21,583) ($52,938) ($154,304) RECREATION TOTAL REDUCTIONS - - ($228,825) RECREATION BUDGET* $5,752,480 RECREATION REDUCTIONS AS % OF BUDGET 4% LIBRARY 163 Further reduce materials and book budget. ($250,000) LIBRARY TOTAL REDUCTIONS - - ($250,000) LIBRARY BUDGET* $8,750,386 LIBRARY REDUCTIONS A5 % OF BUDGET 3% NATURE CENTER 164 Downgrade Senior Administrative Secretary to Secretary. ($30,000) NATURE CENTER TOTAL REDUCTIONS - - ($30,000) NATURE CENTER BUDGET* $1,197,826 NATURE CENTER REDUCTIONS A5 % OF BUDGET 3% DSF - PUBLIC WORKS 165 Eliminate one Public Works Inspector 1/11, and associated equipment. 1.00 1.00 ($117,477) ~ J ~\ft.. --..- -- - -- FY 2008-09 Budget Reduction Plan Budget Reductions Not Recommended On-OF CHULA VISTA PROPOSAL TOTAL HE TOTAL HE NET COST NUMBER PROPOSAL DESCRIPTION REDUCTION LAYOFFS REDUCTION CITYWIDE TOTAL 44.10 39.60 ($5,217,174) 'Department Budget reflects FY 2008-09 projected budget, less utility expenditures. **Note - Engineering & General Services budget and reductions include Central Garage fJeri'"Y .s co-H'"" ~1~Lr 'v \...v'^""" ,~- , ",,"'. '--"'.0 JAIL OPERATIONS COST FY 2005- APRIL 2008 FY 2005 BUDGET FY 2005 ACTUAL FY 2006 BUDGET FY 2006 ACTUAL FY 2007 BUDGET FY 2007 ACTUAL FY 2008 BUDGET FY 2008 ACTUAL Booking Fees 296,932.00 323,118.00 664,137.00 80,731.00 Reimbursement Revenues 874,783.00 0.00 442,198.00 8,794.00 325,795.00 249,790.00 Mise Revenues 0.00 4,885.00 0.00 14,777.00 0.00 29,403.00 TOTAL REVENUE 874783.00 4.885.00 739 130.00 346.689.00 989 932.00 359 924.00 370.990.00 Personnel 1,122,406.00 935,259.00 1,171,477.00 1,218,710.00 1,377,185.00 1,334,406.00 Supplies and Services 155,000.00 1,034.00 140,739.00 377,873.00 555,513.00 520,042.00 Capital 0.00 0.00 0.00 0.00 75,000.00 70,929.00 TOTAL EXPENDITURES 1.277.406.00 936 293.00 1.312.216.00 1 596.583.00 # 2.007.698.00 1.925377.00 1 306.298.00 NET LOSS -402,623.00 -931,408.00 -573,086.00 -1,249,894.00 -1,017,766.00 -1,565,453.00 -935,308.00 You have before you the Jail Operations with a 3 year Comparison data for the Jail budget submitted for Total Revenues projected and the Total Expenditures Projected and the Actual Revenues and Expenditures that occurred for Fiscal Years 2005-2007, and 9 months of 2008. I gathered this information from the budgets, public records request and verified figures with Ed Van Eenoo. FY 2005 ACTUAL FY 2006 ACTUAL FY 2007 ACTUAL FY 2008 ACTUAL (Nine months into budget cycle) -931,408.00 -1,249,894.00 -1,565,453.00 -935,308.00 TOTAL COST TO TAXPAYERS SINCE 2005 -4,682,063.00