The URL can be used to link to this page

Home My WebLink About2008/03/18 Item 5 CITY COUNCIL AGENDA STATEMENT 3/18/08, Item 5 SUBMITTED BY: REVIEWED BY: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE FINAL REPORT OF EXPENDITURES FOR THE "CMF REHABILITATION PROJECT" (DRI79) AND RATIFYING THE ACTIONS OF THE CITY MANAGER AND DIRECTOR OF ENGINEERING AND GENERAL SERVICES MAKING AND EXECUTING A CONTRACT FOR EMERGENCY REPAIRS WITH MJC CONSTRUCTION, INC. DIRECTOR OF EN7ilThiEE ING AND GENERAL SERVICES ,{ CITY MANAGER . C1 - ASSISTANT CITY ANAGER "S) 4/5THS VOTE: YES rg] NO D ITEM TITLE: BACKGROUND In accordance with the emergency provisions of Section 1009 of the City Charter, City staff contracted the services of MJC Construction, Inc. (General Engineering Contractor License No. 754128) for the repair of two storms drain facilities located along 30th Street at the intersections of "M" and "N" Avenues. The repairs were completed on February 7,2008. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined, based on the evidence presented, that the activity falls under the emergency project exemption for specific actions necessary to prevent or mitigate an emergency, pursuant to Section 15269 (c) of the State CEQA Guidelines. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. 5-1 3/18/18, Iteml Page 2 of 3 DISCUSSION As part of the ongoing program to rehabilitate corrugated metal pipes (CMPs) throughout the City, a priority list was developed to guide the City's rehabilitation effort. Two storms drain facilities, located along 30th Street at the intersections of "M" and "N" A venues were next on the list for rehabilitation using a cure-in-place lining strategy. After the most recent storm, City crews were asked to immediately televise the storm drain lines. Based on the assessment of the two-storm drain facilities, City staff concluded that the pipes were severely damaged and lining repairs would be inadequate as a repair strategy. The Director of Engineering and General Services, Public Works, and the City Manager agreed with the recommendation Of staff on the necessity to proceed with the emergency repair for the following reason: · Staff determined that because of the ongoing rainy season, failure to immediately replace the pipes could undermine the stability of the road and potentially risk public safety and/or damage to public or private property. In accordance with City Charter Section 1009 and based upon the urgent necessity for the preservation of life, health and property, City staff contracted the services of MJC Construction, Inc. to repair the two storm drain facilities. This project replaced approximately 170 lineal feet of Corrugated Metal Pipe (CMP). The general scope of the project involved the removal and replacement of existing corrugated metal pipe, including labor, material, equipment, tools, transportation, mobilization, traffic control, removal and disposal of existing improvements, and other work necessary to complete the emergency repairs in accordance with City standards. The approval of the resolution will accept the final report of expenditures in the amount of $48,000 for the "CMP Rehabilitation Project" (DRI79) and ratify the actions of the City Manager and Director of Engineering and General Services making and executing a contract for emergency repairs with MJC Construction, Inc.. A breakdown of the total costs is provided under Fiscal Impact. Contractor Selection Process Staff prepared and solicited three informal bids on January ll, 2008, from qualified contractors who have previously worked for the City. On January 15, 2008, the City received three proposals. The contractors were ranked as follows: Contractor Proposal Amount Contractor Ranking MJC Construction, Inc. $48,000 First Negotiation Preference Tri-Group Construction $49,998 Second Negotiation Preference Metropolitan Construction $62,000 Third Negotiation Preference 5-2 3/18/18, Item...l2.- Page 3 of3 Staff Costs In addition to construction activities, staff time is also required for construction inspection, and administrative staff. These staff component costs total $13,000. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the properties which are the subject of this action. FISCAL IMPACT The total expenditures for the CMP Rehabilitation Project (DR179) emergency repair work were funded from the Storm Drain Fees account and are broken down as follows: Item Amount $ 48,000.00 MJC Construction, Inc. City Staff (Construction Inspection & Administative Staff), not appropriated $ 13,000.00 ATTACHMENT None. Prepared by: Luis A. Labrada, Associate Civil Engineer, Engineering and General Services M:\General Services\GS Administration\Council Agenda\DR179\DR179 A.113 rev 5.doc 5-3 RESOLUTION NO. 2008-_ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE FINAL REPORT OF EXPENDITURES FOR THE "CMP REHABILITATION PROJECT" (DRI79) AND RATIFYING THE ACTIONS OF THE CITY MANAGER AND DIRECTOR OF ENGINEERING AND GENERAL SERVICES MAKING AND EXECUTING A CONTRACT FOR THE EMERGENCY REPAIRS WITH MJC CONSTRUCTION, INC. WHEREAS, as part of an ongoing program to rehabilitate corrugated metal drainage pipe (CMP) throughout the City, staff identified two storm drain facilities, located along 30th Street at the intersections of "M" and "N" Avenues that were severely damaged and needed immediate emergency repair, and WHEREAS, CMP Storm Drain Pipe Rehabilitation Program (DR-179) removed and replaced those drainage facilities at 2 locations, which were in need of rehabilitation, and WHEREAS, on January 15, 2008, Engineering and General Services staff received and opened bids from three contractors as follows: I. 2. 3. CONTRACTOR MJC Construction - Bonita, CA Tri-Group Construction, San Diego, CA Metropolitan, Construction, San Diego, CA BID AMOUNT $48,000.00 $49,998.00 $62,000.00 ; and WHEREAS, staff awarded the contract m the amount of $ 48,000.00 to MJC Construction; and WHEREAS, references provided by the contractor were reviewed and their work record found to be satisfactory and the Contractor's license is current; and WHEREAS, the Environmental Review Coordinator reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and determined, based on the evidence presented, that the activity falls under the emergency project exemption for specific actions necessary to prevent or mitigate an emergency, pursuant to Section 15269 (c) of the State CEQA Guidelines. Thus, no further environmental review is necessary, and WHEREAS, there is no impact on the General Fund as the CMP Rehabilitation Project (DRI79) emergency repair work was funded from the Storm Drain Fees account, and 5-4 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept the final report of expenditures for the "CMP Rehabilitation Project" (DR-179) and ratify the actions of the City Manager and Director of Engineering and General Services making and executing a contract with MIC Construction for the amount of $48,000. Presented by Approved as to form by lack Griffm Director of Engineering and General Services --fJ",x ();\\:\~~'U\l Ann Moore City Attorney 5-5