HomeMy WebLinkAboutReso 2008-056
RESOLUTION NO. 2008-056
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE PURCHASE OF OFFICE
SUPPLIES FROM CORPORATE EXPRESS IN ACCORDANCE
WITH TERMS AND CONDITIONS OF COUNTY OF SAN
DIEGO CONTRACT #519042 FOR A ONE (I) YEAR PERIOD
EFFECTIVE mL Y I, 2007, THROUGH ruNE 30, 2008, WITH
FOUR (4), ONE (I) YEAR OPTIONS TO EXTEND THROUGH
DECEMBER 31, 2012
WHEREAS, Chula Vista Municipal Code section 2.56.140 authorizes the Purchasing Agent
to participate in cooperative bids with other government agencies for the purchase of material of
common usage; and
WHEREAS, the County of San Diego went out to bid a new office supply contract and
has awarded an agreement to Corporate Express; and
WHEREAS, the City of Chula Vista was named as a primary agency in the bid and
therefore qualifies for all rights and privileges afforded the County; and
WHEREAS, the City of Chula Vista had a representative from the Purchasing Division as
part ofthe selection team to assist in the selection of the successful vendor; and
WHEREAS, the Purchasing Agent has determined that the selection process was consistent
with good purchasing practices; and
WHEREAS, consequently, the City of Chula Vista has purchased office supplies from
Corporate Express for the past ten years through cooperative contracts with the County of San
Diego; and
WHEREAS, the estimated annual purchases by the County and other participating public
agencies are $20 million; and
WHEREAS, the leverage provided by an agreement of this magnitude has resulted in
economies of scale discounts extremely favorable to contract participants; and
WHEREAS, on average, the City has received a 61.5 percent discount of list prices for
office supplies and roughly 97 percent of orders placed were guaranteed, filled complete and
delivered within 24 hours directly to the ordering department; and
WHEREAS, this just-in-time arrangement has enabled the City to eliminate receiving the
orders in Central Receiving and then having to deliver the product to the ordering department.
Resolution No. 2008-056
Page 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City ofChula Vista
does hereby authorize the purchase of office supplies from Corporate Express in accordance with
terms and conditions of County of San Diego Contract #519042 for a one (1) year period effective
July I, 2007, through June 20, 2008, with four (4), one (I) year options to extend through
December 31, 2012.
Presented by
Approved as to form by
'j.
Mar' Kachadoorian
Director of Finance
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Ann Moore
City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 12th day of February 2008 by the following vote:
AYES:
Councilmembers:
Castaneda, McCann, Ramirez, Rindone, and Cox
NAYS:
Councilmembers:
None
ABSENT:
Councilmembers:
None
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ATTEST:
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Donna R. NorTis, CMC, Interim City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Donna R. Norris, Interim City Clerk of Chula Vista, California, do hereby certifY that the
foregoing Resolution No. 2008-056 was duly passed, approved, and adopted by the City Council
at a regular meeting of the Chula Vista City Council held on the 12th day of February 2008.
Executed this 12th day of February 2008.
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Donna R. Norri/, CMC, Interim City Clerk