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HomeMy WebLinkAboutCVRC Min 2007/12/06 RAC MINUTES OF A SPECIAL JOINT MEETING OF THE CHULA VISTA REDEVELOPMENT CORPORATION (CVRC) AND REDEVELOPMENT ADVISORY COMMITTEE (RAC) December 6, 2007 5:00 p.m. A Special Joint Meeting of the Chula Vista Redevelopment Corporation and Redevelopment Advisory Committee was called to order at 5:10 p.m. in the John Lippitt Public Works Center, 1800 Maxwell Road, Chula Vista, California. CVRC ROLL CALL PRESENT: Director: Desrochers, Munoz, Paul, Reyes, Rooney, Salas, and Chair Lewis ABSENT: Director: None RAC ROLL CALL PRESENT: Primary Member: Bensoussan, Aguilar, Rovira-Osterwalder, Acerro, Johnson, D'Ascoli, Hogan, Felber, Mosolgo, and Chair Moctezuma Alternate Member: Scott, Zimmerly, Cohen, Smyth, Gilgun, Tripp ABSENT: Primary Member: None Alternate Member: Marchand ALSO PRESENT CONSULTANTS: Cynthia Henson and Mark Weaver of Henson Consulting Group STAFF: Assistant Redevelopment & Housing Director Crockett, Planning & Building Director Sandoval, Assistant Planning & Building Director Lytle, Planning Manager Ladiana, Redevelopment & Housing Manager Mills, Principal Project Coordinator Hines, Principal Project Coordinator Lee, Senior Project Coordinator Do, Senior Project Coordinator Kluth, Project Coordinator Davis, Project Coordinator Dorado, Project Coordinator Johnson, Senior Secretary Welch, Senior Secretary Montiel, Senior Deputy City Clerk Peoples, Senior Administrative Secretary Fields PLEDGE OF ALLEGIANCE, MOMENT OF SILENCE Page I of8 CVRC-RAC Mihutes - 12/06/07 Special Joint Meeting PUBLIC COMMENTS Frank Luzzaro, Chula Vista resident, expressed concern about conflict of interest issues related to representation of certain organizations by specific RAC members. Jack Stanley, Chula Vista business owner, stated his desire to expedite the redevelopment process in Chula Vista by eliminating review bodies, such as the CVRC and RAC. DISCUSSION ITEM I. JOINT WORKING SESSION OF THE CVRC AND RAC The CVRC Board of Directors and Redevelopment Advisory Committee held a four- hour, joint working session about the redevelopment process and opportunities for CVRC-RAC collaboration to promote and enhance public involvement in the process. The discussion included an overview of the CVRC and RAC by staff and a subgroup breakout session involving six subgroup tables. Each subgroup table consisted of a CVRC Director, RAC members, staff, and the public, and was tasked to respond to three assigned questions: (I) What methods have you seen work well in getting input from the public in Chula Vista and other places? Why? (2) How can we be proactive in gaining the most appropriate level of public input? (3) What are your ideas about how the RAC could interface with the CVRC? Subgroups recorded their responses on flipcharts and made presentations to the full group. The recorded responses have been transcribed and are attached these minutes as Attachment 1. Additional follow-up discussion will take place on the CVRC and RAC. CHIEF EXECUTIVE OFFICER'S REPORTS None. CHAIRMAN'S REPORTS None. DIRECTORS' COMMENTS None. ADJOURNMENT At 9:05 p.m., CVRC Chair Lewis adjourned the Chula Vista Redevelopment Corporation to its regularly scheduled meeting of December 13, 2007 at 6:00 p.m. in the Council Chambers. RAC Chair Moctezurna adjourned the Redevelopment Advisory Committee to its next meeting in 2008. ~~ 'Eric Crockett, Secretary Page 2 of8 CVRC-RAC Minutes - 12/06/07 Special Joint Meeting 12/06/2007 CVRC-RAC Working Session Flipchart Data from Subgroup Breakout Session Question #1: What methods ha\ e ~ ou seen" ork "ell in getting input from the public in Chula Vista and other places'? Wh~ '? Table 1: Paul Desrochers, CYRC Brian Felber, RAC Lisa Cohen, RAC Gerry Scott, RAC Mandy Mills, Staff Dan Horn, Public Table 2: Chris Lewis, CYRC Lisa Moctezuma, RAC Eric Mosolgo, RAC Frank Zimmerly, RAC Jim Sandoval, Staff Sarah Johnson, Staff Workshops throughout city Door-to- Door Expand notice area Direct Contact Mail Phone E-mail interest list Web Established networks: RAC, CAC, Crossroads, NWCA Gatherings - announcements Advertisement, not just public notice - Maybe list on front - what items Organize public notices Proposal of a controversial project Hold meetings in neighborhoods in a informal, comfortable setting (e.g., elementary school) Bring developer to answer questions Document concerns discussed during the meeting Talk to developer to see what can be done to address community issues Explain how project would change the community - circle back Take visuals to affected community Personal One-on-One discussions Early advertisement of projects -let people know what the project consists of Something personal- specific to project, rather than standard postcard Work through local Schools Post notice on project site - give community a contact phone number to call Send out postcards - then follow up with calls, and door-to- door visits to see if they received a postcard and what comments they have Take pictures of and talk one-on-one Encourage, not discourage input. Specifically ask for input Staff is very aware and can answer questions about projects Way for community to receive input without having to come to meeting / send in written comments Not much has worked well Page 3 of 8 CYRC-RAC Minutes - 12/06/07 Special Joint Meeting Table 3 . Haven't seen one - difficult to get a sense from constituents Doug Paul, CYRC . Time limitations participation - limited J.J. Hogan, RAC . People need to feel heard Theresa Acerro, RAC . Speak their language Gregory Smyth, RAC . Positive reinforce Leilani Hines, Staff . Teach public to advocate Mitch Thompson, Public . Positive reinforcement . Door to Door . Ensure Representation Advocate on RAC/CYRC Appropriate Should live in area (excent technical Q:rouns) Table 4 . Notices of meetings in variety of sources Hector Reyes, CYRC . Broaden "area of interest" for notices Lisa Johnson, RAC Project dependent Lynda Gilgun, RAC Staff decision/flexibility Eric Crockett, Staff . NotifY Community groups (Rotary, Optimist, PTAs) Diem Do, Staff . Self addressed/paid postcard asking for "vote" of support or Edgardo Moctezuma, non-support Public . Disseminate info earlier - "coming soon" on the website . Door-to-Door Invite Table 5 . Worked Well Chris Rooney, CYRC Meetings in the community Rafael Munoz, CYRC Neighborhoods most impacted by projects Tanya Roviro- Inherent interest in projects from affected Osterwalder, RAC residents/businesses is necessary Patricia Aguilar, RAC - Independent input from affected residents/businesses Ken Lee, Staff Face-to-Face Dialogue Glen Googins, Public . Open house and expo-type formats / informal, face- to-face between applicants and public . Less intimidating environment - Use existing, established community organizations to tap into the community CYRC Directors attend meetings of existing, established community groups City of San Diego's neighborhood groups/community planning groups . Not Worked Well - Public input only at formal CYRC meetings Time restrictions for public testimony (3 or 5 min.) Established community groups are not formally recognized by City Hall Existing community organizations were formed from adversarial situations and relationships Table 6 . Developer goes out to different groups - business & Sal Salas, CYRC community, multiple forums Pamela Bensoussan, RAC . Neighborhood & Planning Groups councils work well in other Richard D' Ascoli, RAC cities (San DieQ:o and National City) Page 4 or8 CYRC-RAC Minutes - 12/06/07 Special Joint Meeting I J Mary Ladiana, Staff Nancy Lytle, Staff Jim Pieri, Public Michael Spethman, Public Prop MM projects act as catalyst - met with neighborhood councils; had translators; evening meetings with Spanish and Vietnamese Don't hold meetings in vacuum; publish agenda; have consistent meeting locations; permanent location make consistent (suggestion of Woman's club) Adopt calendar with venue Have pre-review before projects get too developed Optional meeting Question #2: HO\\ can" e he proactiH in gaining the most appropriate le\'<'I of public input (e.g., sending postcards, knocking on doors, and going out into the communit:\)? Table 1: Paul Desrochers, CVRC Brian Felber, RAC Lisa Cohen, RAC Gerry Scott, RAC Mandy Mills, Staff Dan Horn, Public Table 2: Chris Lewis, CVRC Lisa Moctezuma, RAC Eric Mosolgo, RAC Frank Zimmerly, RAC Jim Sandoval, Staff Sarah Johnson, Staff Page 5 of8 Seek comment from those not in mainstream community loop Utilize youth commission - new voice Council Chambers for RAC Streaming video Open doors See #1 Proposal of a controversial project Demonstrate how project changed because of public input; example: 24-hour Fitness (Community felt like they were involved because they gave input) Expand public noticing radius, especially for large projects Change Council policy - any property that could be affected should be noticed Follow-up is key Keep legal roles in mind during one-on-one meetings Let people know what RAC is Use friendly tone in approaching people, avoid provocative questions provide way to give written or verbal feedback without going to meeting Offer to give public comment without filling out card- genuine offer Don't influence public opinion, only gather information Challenge members to come in open-minded RAC members there not just for specific group, but broader Chula Vista RAC & CVRC should be educated on factual project proposals RAC member(s) should attend CVRC meetings. - Would take a lot of trust for that spokesperson Minutes may not be enough Have forum for RAC - CVRC discussions at CVRC meetings Send RAC minutes (or summary) to CVRC Directors CVRC-RAC Minutes -12/06/07 Special Joint Meeting . Staff outlines RAC comments during oral comments . Summary outline ofRAC minutes - concerns- go to RAC & CVRC directors-who and why (clarify ifit's concerns of I person or a group) . CVRC communicate back to RAC on findings and why they made those decisions Table 3 . E-mail lists Doug Paul, CVRC . Block Captains lJ. Hogan, RAC Coordinate with area Theresa Acerro, RAC . Electronic News lists Gregory Smyth, RAC . Door-to-Door Leilani Hines, Staff . Appropriate - Balance Mitch Thompson, Public . Don't confuse process . Public needs Predictability & Understanding to access process . Need to know project ASAP Table 4 . Hold meetings in East CV Hector Reyes, CVRC . Contact HOA, School District/School near project Lisa Johnson, RAC . CVRC Website Lynda Gilgun, RAC . 3-D Model Videoed/Photographed then made available to Eric Crockett, Staff public via internet/email-site plans, design info, etc. Diem Do, Staff . Web based survey Edgardo Moctezuma, . RAC contact info available - Willingness to accept public Public input . Rewards program . Convey that public is really being heard, that they're respected (clear process: time limit) . City staff to provide info directly to represented organizations w/RAC Rep as liaison and receiver of comments and information interests/dissemination database provided by reps and affiliates Table 5 . Increase Geographic Scope of Public Noticing Chris Rooney, CVRC . Incrementally increase public noticing radius based on Rafael Muiioz, CVRC pre-determined project thresholds, such as square footage Tanya Roviro- of projects Osterwalder, RAC Be more flexible and creative about noticing beyond 500 Patricia Aguilar, RAC feet / Instead of using a radius, identify city blocks or Ken Lee, Staff corridors that contain residentslbusinesses that are most Glen Googins, Public impacted by projects . Recognized Neighborhood Groups . Establish neighborhood groups that are "officially" recognized by City Hall and establish representative bodies for those neighborhoods through voter election . Unrepresented Populations Access and engage unrepresented populations through alternative mediums and venues, such as churches, CBOs (community-based organizations), etc. . Provide translation services in other languages Page 6 or8 CVRC-RAC Minutes - 12/06/07 Special Joint Meeting Begin with education about civic government and civic participation . Meetings in the Community RAC should hold its meetings in the neighborhoods most affected by projects - Use schools as venues to provide facilities that cornmunity members are alreadv comfortable with Table 6 . Noticing larger area with larger projects Sal Salas, CVRC . Workshops Pamela Bensoussan, RAC . Meet monthly for 6-months Richard D' Ascoli, RAC . Developer Expo Mary Ladiana, Staff Open house prior to Review #1 Nancy Lytle, Staff Redevelopment Expo Jim Pieri, Public - Invites to individual associations Michael Spethman, Public Balance with forming premature discussions Be aware of Brown Act restrictions Question #3: What are ~ our ideas abuut hU\\ the RAC could interface \\ ith the eYRC (e.g., sharing of infurmatiun, reporting project status)? Table 1: Paul Desrochers, CVRC Brian Felber, RAC Lisa Cohen, RAC Gerry Scott, RAC Mandy Mills, Staff Dan Horn, Public Table 2: Chris Lewis, CVRC Lisa Moctezuma, RAC Eric Mosolgo, RAC Frank Zimmerly, RAC Jim Sandoval, Staff Sarah Johnson, Staff Table 3 Doug Paul, CVRC J.1. Hogan, RAC Theresa Acerro, RAC Gregory Smyth, RAC Leilani Hines, Staff Mitch Thompson, Public Table 4 Hector Reyes, CVRC Lisa Johnson, RAC Lynda Gilgun, RAC Page 7 of8 Semi-annual workshops . Attend each others meetings . Report out project status . 2 or 4 times a year have a RAC-CVRC field trip to completed projects they've reviewed in the past. . Periodic workshops to evaluate process and continue enhancing communication. . Pursue both predictability for developer and effective public input. . Effective public input will streamline process. . Annual Workshop . Merge the two . CVRC participation - On RAC Vice Versa Attn Mtgs . RAC - Presentation To CVRC - Liaison to CVRC (RAC Chair) . Designated liaison between RAC and CVRC . One representative from each body to attend the other meeting (concern re: bias) . Report back to I!rouo CVRC-RAC Minutes -12/06/07 Special Joint Meeting Eric Crockett, Staff . Fair assessment and view of organizations' views Diem Do, Staff . Minutes summarized instead of so detailed Edgardo Moctezuma, . Board representative to report opinion of individual project Public instead of city staff . Agenda to place hold time for board rep to speak/present! summarize/dialogue Table 5 . RAC Agenda & Minutes Chris Rooney, CVRC Post RAC minutes on the CVRCIRAC web site Rafael Mufioz, CVRC - Include CVRC Directors in distribution ofRAC agendas Tanya Roviro- Send RAC minutes to CVRC Directors osterwalder, RAC . Project Updates for CVRC Patricia Aguilar, RAC Provide the CVRC an ongoing matrix of projects that the Ken Lee, Staff RAC is involved in Glen Googins, Public - Provide periodic staff update reports to the CVRC of projects that have gone or are going to the RAC . Direct Participation Assign the RAC Chair as an ex officio member of the CVRC Board - Periodic reports from the RAC Chair to the CVRC . Joint Working Sessions Ongoing joint working sessions/meetings of the CVRC and RAC Include RAC in CVRC discussions about programmatic redevelonment decisions Table 6 . RAC attend CVRC meeting to summarize state vote in favor SaI Salas, CVRC (staff report - also verbalize) Pamela Bensoussan, RAC . CVRC attend RAC meeting member(s) Richard D' Ascoli, RAC . CVRC meets "deal points" financial components RAC and Mary Ladiana, Staff project design after Nancy Lytle, Staff Jim Pieri, Public Michael Spethman, Public Page 8 or8 CVRC-RAC Minutes - 12/06/07 Special Joint Meeting I I J