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Home My WebLink About2008/02/12 Agenda Packet ~v~ :~-- ~~"'C"~ .....- -- ellY OF CHUlA VlsrA Cheryl Cox, Mayor Rudy Ramirez, Councilmember David R. Garcia, City Manager John McCann, Councilmember Ann Moore, City Attorney Jerry R. Rindone, Councilmember Donna Norris, Interim City Clerk Steve Castaneda, Council member February 12, 2008 6:00P.M. Council Chambers City Hall 276 Fourth Avenue CALL TO ORDER ROLL CALL: Councilmembers Castaneda, McCann, Ramirez, Rindone, and Mayor Cox PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE SPECIAL ORDERS OF THE DAY . OATHS OF OFFICE Susan O'Shaughnessy to the Cultural Arts Committee Ricardo Balvaneda to the Design Review Committee Enrique Martinez to the Design Review Committee . Presentation by Dr. Dorothy York, President of H.E.A.R.T. (Help and Education for Animal Responsibility Team), of a check in the amount of $11,600 to the Chula Vista Animal Care Facility . Presentation by Planning and Building Director Sandoval of Western Chula Vista Revitalization, The Centennial Neighborhoods Partnership CONSENT CALENDAR (Items 1 through 5) The Council will enact the Consent Calendar staff recommendations by one motion, without discussion, unless a Councilmember, a member of the public, or City staff requests that an item be removed for discussion. If you wish to speak on one of these items, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting. Items pulled from the Consent Calendar will be discussed immediately following the Consent Calendar. 1. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING A DONATION FROM HEART IN THE AMOUNT OF $11,600 TO THE ANIMAL CARE FACILITY AND APPROPRIATING SAID DONATED FUNDS (4/5THS VOTE REQUIRED) The Help and Education for Animal Responsibility Team of the Chula Vista Animal Care Facility, better known as H.E.A.R.T., has received donations totaling $11,600 from various donors. The donors have specifically indicated the funds are to be used for construction costs and related medical equipment needed to create a treatment room at the Animal Care Facility. Adoption of the resolution accepts and appropriates the funds for construction costs and related treatment room medical equipment. (Engineering and General Services Director) Staff recommendation: Council adopt the resolution. 2. A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE EXECUTION OF THREE QUITCLAIM DEEDS TO FACILITATE THE TRANSFER OF THE CITY OF CHULA VISTA'S INTEREST IN THE ADJOINING PROPERTIES PURSUANT TO A LOT LINE ADJUSTMENT PARCEL MAP FOR SYCAMORE ESTATES, PARCEL MAP 20356 B. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ORDERING THE SUMMARY VACATION OF AN EASEMENT FOR SEWER PURPOSES LOCATED WITHIN LOTS 5 AND 6 OF MAP NO. 15566 OF SYCAMORE ESTATES AND PARCEL 4 OF PARCEL MAP 20356 THAT WAS GRANTED PER DOCUMENT RECORDED APRIL 22,1966 AS FILE NO. 67889 OF OFFICIAL RECORDS A Sycamore Estates lot line adjustment project was previously approved by Council to realign the southerly portion of Sycamore Drive and relocate a cul-de-sac. Adoption of the resolutions approves the execution of three quitclaim deeds releasing the City's interest in excess property to the adjoining parcels as originally intended in the plan to relocate the cul-de-sac. (Engineering and General Services Director) Staff recommendation: Council adopt the resolutions. 3. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE EXISTING CITY INVESTMENT POLICY AND GUIDELINES Per California Government Code Section 53646, the City Treasurer may annually present the City's Investment Policy to the City Council to reaffirm or make any changes to the existing policy. The Investment Policy provides guidelines for the investment of idle funds and affords the City various investment opportunities, as long as the investment is deemed prudent and is allowable under current legislation of the State Government Code Section 53600 et. seq. The current Policy was adopted by Council on July 10, 2007, and received the Certificate of Excellence Award from the Association of Public Treasurers United States and Canada in August 2007. Adoption of the resolution approves the amendment to the existing City Investment Policy and Guidelines to include an administrative reporting change and an addition to the list of authorized and suitable investments. (Finance Director) Staff recommendation: Council adopt the resolution. Page 2 - Council Agenda htto://www.chu1avistaca. gOY February 12, 2008 4. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE PURCHASE OF JANITORIAL SUPPLIES FROM CAMEO JANITORIAL SUPPLY, CORPORATE EXPRESS, PADRE JANITORIAL SUPPLY, AND W AXIE JANITORIAL IN ACCORDANCE WITH TERMS AND CONDITIONS OF CITY OF CHULA VISTA BID 1-07/08 FOR A ONE (1) YEAR PERIOD BEGINNING JANUARY 1,2008 THROUGH DECEMBER 31, 2008, WITH FIVE (5) ONE-YEAR OPTIONS TO EXTEND BY MUTUAL CONSENT THROUGH DECEMBER 31, 2013 City of Chula Vista Request for Bid 01-07/08 was mailed to five vendors, advertised in the Star News and posted electronically on Planet Bids. Fifteen vendors responded. Samples for a majority of the products were reviewed and approved by the Custodial and Facility Manager. Adoption of the resolution awards the bid to four vendors and results in an annual savings to the City of$18,800. (Finance Director) Staff recommendation: Council adopt the resolution. 5. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE PURCHASE OF OFFICE SUPPLIES FROM CORPORATE EXPRESS IN ACCORDANCE WITH TERMS AND CONDITIONS OF COUNTY OF SAN DIEGO CONTRACT #519042 FOR A ONE (1) YEAR PERIOD EFFECTIVE JULY 1,2007 THROUGH JUNE 30, 2008, WITH FOUR (4) ONE-YEAR OPTIONS TO EXTEND THROUGH DECEMBER 31, 2012 The County of San Diego has awarded a contract to Corporate Express for office supplies. The City of Chula Vista was named as a primary agency in the bid and therefore qualifies for all rights and privileges afforded the County. Adoption of the resolution authorizes the City to purchase office supplies from Corporate Express under the same terms as the County of San Diego, which on average has resulted in a 61.5% discount off list price for office supplies. (Finance Director) Staff recommendation: Council adopt the resolution. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC COMMENTS Persons speaking during Public Comments may address the Council on any subject matter within the Council's jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Council from discussing or taking action on any issue not included on the agenda, but, if appropriate, the Council may schedule the topic for future discussion or refer the matter to staff. Comments are limited to three minutes. Page 3 - COllllCil Agenda htto://www.chu1avistaca.gov February 12,2008 ACTION ITEMS The ltem(s) listed in this section of the agenda will be considered individually by the Council, and are expected to elicit discussion and deliberation. If you wish to speak on any item, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting. 6. CONSIDERATION OF REQUEST FOR INSTALLATION OF AN ALL-WAY STOP CONTROL AT THE INTERSECTION OF OLEANDER AVENUE AND TAMARACK COURT AND STREET A request was received to install an all-way stop control at the intersection of Oleander Avenue and Tamarack Court. Staff performed an all-way stop control warrant study, per Council Policy No. 478-03, and presented a report to the Safety Commission. Since the intersection did not meet the requirements warranting all-way stop control, staffs recommendation was to deny the request. However, staff did recommend the installation of stop signs for eastbound and westbound traffic on Tamarack Court/Street; complete with limit lines and "STOP" legends; red curb on Oleander Avenue, south of Tamarack Court/Street for a distance of 25 feet, and red curb on the east side of Oleander Avenue, north of Tamarack Court for a distance of approximately 160 feet. The Safety Commission agreed with the concerned residents present at the public hearing and voted to recommend the requested all-way stop control at this intersection. In accordance with Council Policy No. 478-03, this item is forwarded to the City Council for its consideration. (Engineering and General Services) Staff recommendation: Council adopt the following resolution: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA TO DENY THE RECOMMENDATION OF THE SAFETY COMMISSION REGARDING THE INSTALLATION OF AN ALL-WAY STOP CONTROL AT THE INTERSECTION OF OLEANDER AVENUE AND TAMARACK COURT/STREET AND AFFIRM THE DECISION OF THE CITY ENGINEER 7. CONSIDERATION OF REQUEST TO INSTALL AN ALL-WAY STOP CONTROL AT THE INTERSECTION OF LAKESHORE DRIVE AND HARTFORD STREET A request was received to install an all-way stop control at the intersection of Lakeshore Drive and Hartford Street. Staff performed an all-way stop control warrant study, per Council Policy No. 478-03, and presented a report to the Safety Commission. Since the intersection did not meet the requirements warranting all-way stop control, staffs recommendation was to deny the request. The Safety Commission agreed with the concerned residents present at the public hearing and voted to recommend the requested all-way stop control at this intersection. In accordance with Council Policy No. 478-03, this itern is forwarded to the City Council for its consideration. (Engineering and General Services Director) Staff recommendation: Council adopt the following resolution: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA TO DENY THE RECOMMENDATION OF THE SAFETY COMMISSION REGARDING THE INSTALLATION OF AN ALL- WAY STOP CONTROL AT THE INTERSECTION OF LAKESHORE DRIVE AND HARTFORD STREET AND AFFIRM THE DECISION OF THE CITY ENGINEER Page 4 - Council Agenda htto:llwww.chulavistaca. gOY February 12, 2008 OTHER BUSINESS 8. CITY MANAGER'S REPORTS 9. MAYOR'S REPORTS 10. COUNCIL COMMENTS CLOSED SESSION Announcements of actions taken in Closed Session shall be made available by noon on Wednesday following the Council Meeting at the City Attorney's office in accordance with the Ralph M. Brown Act (Government Code 54957.7). 11. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 Property: Cable franchise for the right to operate and provide a cable television system within the City (pertaining to public rights-of-way throughout the City of Chula Vista, thereby creating possessory interests in real property pursuant to California Government Code g53066 and California Revenue and Taxation Code g 1 07.7). Agency negotiators: Scott Tulloch and Michael Meacham. Negotiating parties: City of Chula Vista; Ultronics, Inc. (Barbara Altbaum); Nexhorizon Communications (Kevin D. Smiley). Under negotiation: Price and terms of payment for franchise conveyance. 12. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 Property: Assessor No. 644070100 Negotiating Parties: Curt Noland, Jim Sandoval, Ann Moore Under Negotiation: Price and Terms 13. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 Property: Assessor No. 6440801000 Negotiating Parties: Rob Cameron, Jim Sandoval, Ann Moore ADJOURNMENT to the Regular Meeting of February 19, 2008 at 6:00 p.m. in the Council Chambers. Page 5 - Council Agenda htto:! /www.chulavistaca. 2:0V February 12, 2008 In compliance with the AMERICANS WITH DISABILITIES ACT The City of Chula Vista requests individuals who require special accommodations to access, attend, and/or participate in a City meeting, activity, or service request such accommodation at least forty-eight hours in advance for meetings and five days for scheduled services and activities. Please contact the City Clerk for specific information at (619) 691-5041 or Telecommunications Devices for the Deaf (TDD) at (619) 585-5655. California Relay Service is also available for the hearing impaired. Page 6 - Council Agenda htto:/ /www.chulavistaca.gov February 12, 2008 CITY COUNCIL AGENDA STATEMENT ~\~ CnYOF "~CHUIA VISTA 2/12/08, Item \ SUBMITTED BY: REVIEWED BY: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING A DONATION FROM HEART IN THE AMOUNT OF $11,600 TO THE ANIMAL CARE FACILITY AND APPROPRIATING SAID DONATED FUNDS. DIRECTOR OF ENWERING AND GENERAL SERVICES (jj" CITY MANAGER ~~\ -- ASSISTANT CITY AGER 7) 4/5THS VOTE: YES [8l NO D ITEM TITLE: BACKGROUND The Help and Education for Animal Responsibility Team of Chula Vista Animal Care Facility, better know as H.E.A.R.T of Chula Vista Animal Care Facility has received donations totaling $11,600 from various donors. The donors have specifically indicated the funds are to be used for construction costs and related medical equipment needed to create a treatment room at the ACF. The donation is restricted to construction costs and related treatment room medical equipment. ENVIRONMENTAL REVIEW The Enviromnental Review Coordinator has reviewed the proposed activity for compliance with the Califomia Enviromnental Quality Act (CEQA) and has determined that there is no possibility that the activity may have a significant effect on the enviromnent; therefore, pursuant to Section 15061(b)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no enviromnental review is necessary. RECOMMENDATION Council adopt resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The Animal Care Facility has received a donation totaling $11,600. The funds will be used to design and build an area for animals that come in sick or injured that will require immediate treatment and/or observation by medical staff. Currently, these animals are kept in the surgical prep area adj acent to the surgery room and this makes for unsanitary and contagious conditions for healthy animals being prepared for surgery. I-I 2/12/08, Item~ Page 2 of2 Staff proposes to convert an existing hall and euthanasia room into a large open treatment area with two additional enclosed areas for upper respiratory isolation and critical isolation. This will free up cage space in the surgical prep area that is adjacent to the surgery room, making this an ideal surgical recovery area. A diagram of the modifications is attached. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. FISCAL IMPACT There is no net impact to the General Fund. These facility modifications and related medical equipment will be funded by the acceptance of said donated funds and appropriating $1,600 to the Services and Supplies category and $10,000 to the Capital Expenses category of the Engineering and General Services Department's budget for the Animal Care Facility. ATTACHMENTS 1. Diagram of modifications. Prepared by: Iracsema Qui/antan, Assistant Director of Engineering and General Serivces M: IEngineerlA GENDA ICAS2008\02-12-08\HEART Donation, 2-5-08.doc 1-2 ATTACHMENT / - - r_ ~~OC::n ..J .J -" ..J J :::t"" 9: I :::r. ::t: a .J, I II - ...,r,..=--r..... ..-. - .-...- -1- <"...."'VI ot 2 ..1<2 " ~ ;{; ...l '-..I .. 9:.,.""", ..J ..J 0 -, <:C j: VI .::r ~ H ::'~~ ~Q;-~ ..J ...J a: .:::r I- 2 III <r ~ ~ ~ c.I ul ~ o <J1 .. r-t '!:! Si- W iLl 9-<;;:' , c;;..... ::::::; ,:, ,.../ ">~ .... /-3 ~ ? I- !fl . '- -r L1J Q ill .Jl o g.... o c;1 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING A DONATION FROM HEART IN THE AMOUNT OF $11,600 TO THE ANIMAL CARE FACILITY AND APPROPRIATING SAID DONATED FUNDS WHEREAS, the Help and Education for Animal Responsibility Team of the Chula Vista Animal Care Facility (HEART) has received donations totaling $11,600 from various donors; and WHEREAS, the donors have specifically indicated that the funds are to be used for construction costs and related medical equipment needed to create a treatment room at the Animal Care 'Facility; and WHEREAS, staff proposes to use the funds to convert existing areas of the Animal Care Facility to a treatment room. NOW, THEREFORE BE IT RESOLVED by the City Council of the City ofChula Vista that it accepts the donation from HEART in the amount of $11,600 and appropriates $1,600 to the Services and Supplies Category and $10,000 to the Capital Expenses Category of the Engineering and General Services Department's budget for the Animal Care Facility. Presented by: Approved as to form by: Jack Griffin Director of General Services '--I'~J d/~~ ~ Ann Moore L City Attorney H:\ENGINEER\RESOS\Resos2008\02-12-08\HEART donation reso revised by ec.doc /-1/ ITEM TITLE: SUBMITTED BY: REVIEWED BY: CITY COUNCIL AGENDA STATEMENT ~v~ em OF '~CHUlA VISTA 2/12/08, Item ~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE EXECUTION OF THREE QUITCLAIM DEEDS TO FACILITATE THE TRANSFER OF THE CITY OF CHULA VISTA'S INTEREST IN THE ADJOINING PROPERTIES PURSUANT TO A LOT LINE ADJUSTMENT PARCEL MAP FOR SYCAMORE EST A TES, PARCEL MAP 20356 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ORDERING THE SUMMARY VACATION OF AN EASEMENT FOR SEWER PURPOSES LOCATED WITHIN LOTS 5 AND 6 OF MAP NO. 15566 OF SYCAMORE ESTATES AND PARCEL 4 OF PARCEL MAP 20356 THAT WAS GRANTED PER DOCUMENT RECORDED APRIL 22, 1966 AS FILE NO. 67889 OF OFFICIAL RECORDS DIRECTOR OF ENG~ERING AND GENERAL SERVICES ~ >1 CITY MANAGER \~~ . ASSISTANT CITY ~'NAGER S ") 4/STHS VOTE: YES D NO [g] BACKGROUND Ouitclaim Deeds Final Map No. 15566 for Sycamore Estates approved by City Council on May 22, 2007 ("Final Map"), reoriented Sycamore Drive, a cul-de-sac in Sycamore Estates. The new orientation moved the cul-de-sac to the north. In moving the cul-de-sac, the City obtained dedicated right-of-way in the new location, and the previously dedicated land at the former location of the cul-de-sac became excess. Subsequently, staff sought to adjust the adjoining lot lines and have the excess land become part of the adjoining properties through an easement vacation in the manner depicted in Parcel Map No. 20356, approved by City Council on September 18,2007, Resolution No. 2007-236. The issue, however, that was not addressed in the action on September 18th was that the City, not the adjoining property owners, was the fee owner of the excess property. A simple lot line adjustment and easement vacation could not and did not divest the City of its fee ownership interest. Thus, the City now owns the very narrow strips of property between the new cul-de-sac location and the adjoining lots. ~_./ 2/12/08, Item ~ Page 2 of 3 Tonight, Council will consider the approval of the execution of three quitclaim deeds releasing the City's interest in the excess property, so that the excess may become part of the adjoining parcels as originally intended in the plan to relocate the cul-de-sac. Sewer Easement Vacation On June 19,2007, Map 15566 recorded in the Office of the County Recorder that subdivided land creating 10 residential lots, including a remainder parcel. As part of the requirements for public improvements associated with the map, a sewer line was relocated along the easterly side of the project, connecting to an existing sewer line within Spruce Road. The old sewer easement runs through Lots 5, and 6 of said map, and through Parcel 4 of Parcel Map 20356, and will need to be vacated because it is no longer needed and was superseded by relocation as mentioned above. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed actions for compliance with the California Environmental Quality Act (CEQA) and has determined that these actions qualify for a Class 5 categorical exemption pursuant to Section 15305 (a) [Minor Alterations in Land Use Limitations] ofthe State CEQA Guidelines. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolutions. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION Ouitclaim Deeds Tentative Map No. 04-09 for Sycamore Estates ("Tentative Map") contained conditions requiring the Developer to relocate/reorient Sycamore Drive and to process a vacation of the excess right-of- way on Sycamore Drive due to the realignment of the cul-de-sac. The area of Sycamore Drive that was required to be vacated under the Tentative Map would be offset by the new right-of-way in the realigned area of the cul-de-sac granted in the Final Map. The resulting improvements associated with the realigned Sycamore Drive are a benefit to the community and the City. On September 18,2007, by Resolution No. 2007-236, the City approved a lot line adjustment parcel map, which subsequently recorded as Parcel Map 20356 (see Exhibit I). On September 20, 2007, the lot line adjustment Parcel Map was recorded, which purported to vacate portions of Sycamore Drive and adjusted the lot lines of three residential lots and one City-owned lot. The City-owned lot was acquired through the annexation process from the County, and was a portion of the original right-of-way of Sycamore Drive. The City of Chula Vista is the owner of Parcel I as shown on said Parcel Map, with the other parcels being held in private ownership. While the City owns Parcell in fee, its sole purpose is for street and public utility purposes. Because this is a re-alignment of the street and utilities, and because comparable replacement land has been dedicated to the City, this transaction is an exchange and no compensation for the land to be quitclaimed is required. The area of right-of-way vacated and now being quitclaimed by the City is 1,910.71 square feet. The amount ~-~ 2/12/08, Item~ Page 3 of 3 of right-of-way that was dedicated on Map 15566 by the developer was 11,990 square feet; which gave the City a net gain of 10,079 square feet. In order to facilitate the completion of the lot line adj ustment process, quitclaim deeds will need to be executed in order to release the City's interest within the adjoining parcels 2, 3, and 4 of said parcel map (see Exhibits 2 and 3). Sewer Easement Vacation When the Sycamore Estates Map No.15566 recorded, there were improvements associated with the map that needed to be completed. One of the improvements required was the relocation of the existing 8"sewer line running east to west through the newly subdivided property. (See attached Exhibit 4) A new sewer easement was granted on Map 15566 to facilitate the revised location of the sewer line. After the new line was installed and inspected, the old line was removed and the new line placed in full operation. Section 8333( c) of the Streets and Highways Code states that a local agency may summarily vacate a public service easement when the easement has been superseded by relocation and there are no other public facilities located within the easement. There are no other public facilities located within this easement and staff supports this action. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property, which is the subject of this action. FISCAL IMPACT Fees and other costs associated with the proposed project will be the responsibility of the Developer. Staff will work with the Developer to recover these costs in a timely manner. ATTACHMENTS Exhibit 1: Recorded Lot Line Adjustment Parcel Map Exhibit 2: Quitclaim deeds Exhibit 3: Quitclaim area plat Exhibit 4: Vacation area plat Prepared by: Gregory Hopkins. Land Development Surveyor, Engineering, and General Services Department J:\Engineer\AGENDA\CAS2008\02-12-08\Combined reso vacation and quitclaim deeds.doc ::{-3 ~ ~ ~ Q ~ ~ h~~; ::!1 ~;;~~ ~ ~~I~~I' "I ...:l .0 ~~ ~ ~ lil.~. ~ ~ ~~!~!l ~ ~ u '.!j~1 . .p;:; ~~;~ ~ ~ . -< ~i.' ~ . . p.. I~ ~~I .~ :;jl: ~ ~ i;~il I II !U;:~ ........-_"'__,"'...o.__...,--.__""".....a'_ EXHIBIT I " ~ I~ ~~~ =~il .~.~ <.i" lh ~.~ 1il ~ ~ ~~. ~ ~ ~ .i ~: h !i~. ~ ~~j ~I~~ cJ ~i ~ '~i~~~i~~ .. ~ I~ '~<>51 8 < J. 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'" r1.' ~ hd ." ." e~ e.,;- t t I~ n e ~ 0>", "'", 0> -zlil .~. i ;p., Q'" -. . ~. . <- i ~, , ~ ~ J~~ l-- .lH ~j;! EVl; (In O+- ; ...ro: ..- , "'u_ -CO i CVl, Vl , II =?- THE ATTACHED AGREEMENT HAS BEEN REVIEWED AND APPROVED AS TO FORM BY THE CITY ATTORNEY'S OFFICE AND WILL BE FORMALLY SIGNED UPON APPROVAL BY THE CITY COUNCIL Ann Moore City Attorney Dated: 1..[J DB Quitclaim Deed from The City of Chula Vista, a Municipal Corporation to Antonio Bernal and Maria Victoria Bernal .;( -9 EJ t-d~::H'1 ~l Recording Requested by and Please Return to: City Clerk City ofChula Vista P.O. Box 1087 Chula Vista, California 91912 This Instrument Benefits City. No Fee Required. .... This Space for Recorder's Use Only .... APN(s) 624-041-46-00 C.V. File No.: EP 365 QUITCLAIM DEED FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged represents that, THE CITY OF CHULA VISTA, A MUNICIPAL CORPORATION Does hereby remise, release and quitclaim to ANTONIO BERNAL AND MARIA VICTORIA BERNAL, husband and wife as joint tenants, all of the City of Chula Vista's right, title and interest in the real property situated in the City of Chula Vista, County of San Diego, State of California described as follows: All that portion of Lot "N" of Woodlawn Park, Map no. 1271 lying within Parcel 3 of Parcel Map 20356 filed in the Office of the County Recorder on September 20,2007. Signed this DAY OF ,20_ CITY OF CHULA VISTA A Municipal Corporation Cheryl Cox Mayor of the City ofChula Vista J:\EngineerISURVEY1EP365\BERNAL QC DEED. doc c:? -;/0 STATE OF CALIFORNIA ) ) S.S. COUNTY OF SAN DIEGO ) On this day of , in the year of 2008, before me, the undersigned, personally appeared Cheryl Cox, personally known to me to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on this instrument, the person, or the entity upon behalf of which the persons acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the forgoing paragraph is true and correct. WITNESS my hand and official seal. Donna Norris, Interim City Clerk City of Chula Vista (SEAL) J:\EngineerISUR VEY1EP365\BERNAL QC DEED.doc c1-// THE A TT ACHED AGREEMENT HAS BEEN REVIEWED AND APPROVED AS TO FORM BY THE CITY ATTORNEY'S OFFICE AND WILL BE FORMALLY SIGNED UPON APPROVAL BY THE CITY COUNCIL Ann Moore City Attorney Dated:~06 Quitclaim Deed from The City of Chula Vista, a Municipal Corporation to Ruben N. Hurtado and Delfina L. Hurtado c:?" /~ Recording Requested by and Please Return to: City Clerk City ofChula Vista P.O. Box 1087 Chula Vista, California 91912 This Instrument Benefits City. No Fee Required. .... This Space for Recorder's Use Only .... APN(s) 624-041-44-00 C.V. File No.: EP 365 QUITCLAIM DEED FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged represents that. THE CITY OF CHULA VISTA, A MUNICIPAL CORPORATION Does hereby remise, release and quitclaim to RUBEN N. HURTADO AND DELFINA L. HURTADO, husband and wife as joint tenants, all of the City of Chula Vista's right, title and interest in the real property situated in the City of Chula Vista, County of San Diego, State of California described as follows: All that portion of Lot "N" of Woodlawn Park, Map no. 1271 lying within Parcel 2 of Parcel Map 20356 filed in the Office of the County Recorder on September 20,2007. Signed this DAY OF ,20_ CITY OF CHULA VISTA A Municipal Corporation Cheryl Cox Mayor ofthe City ofChula Vista J:\EngineerISURVEY\EP365\Hurtado QC DEED. doc " /.:J ~ -/,.::;;; STATE OF CALIFORNIA ) ) S.S. COUNTY OF SAN DIEGO ) On this day of , in the year of 2008, before me, the undersigned, personally appeared Cheryl Cox, personally known to me to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on this instrument, the person, or the entity upon behalf of which the persons acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the forgoing paragraph is true and correct. WITNESS my hand and official seal. Donna Norris, Interim City Clerk City ofChula Vista (SEAL) J:\EngineerISURVEY\EP365\Hurtado QC DEED. doc ~-/il THE ATTACHED AGREEMENT HAS BEEN REVIEWED AND APPROVED AS TO FORM BY THE CITY ATTORNEY'S OFFICE AND WILL BE FORMALLY SIGNED UPON APPROVAL BY THE CITY COUNCIL Ann Moore City Attorney Dated: 2/' 108 Quitclaim Deed from The City ofChula Vista, a Municipal Corporation to Kenneth C. Norton dba Sycamore Jackson Estates, L.P., a California Limited Partnership -(-/5" Recording Requested by and Please Return to: City Clerk City of Chula Vista P.O. Box 1087 Chula Vista, California 91912 This Instrument Benefits City. No Fee Required. .... This Space for Recorder's Use Only .... APN(s) C.V. File No.: EP 365 QUITCLAIM DEED FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged represents that, THE CITY OF CHULA VISTA, A MUNICIPAL CORPORATION Does hereby remise, release and quitclaim to KENNETH C. NORTON dba SYCAMORE JACKSON ESTATES, L.P. A CALIFORNIA LIMITED PARTNERSHIP, all of the City of Chula Vista's right, title and interest in the real property situated in the City of Chula Vista, County of San Diego, State of California described as follows: All that portion of Lot "N" of Woodlawn Park, Map no. 1271 lying within Parcel 4 of Parcel Map 20356 filed in the Office of the County Recorder on September 20,2007. Signed this DAY OF ,20 CITY OF CHULA VISTA A Municipal Corporation Cheryl Cox Mayor of the City of Chula Vista J:\Engineer\SUR VEYlEP365\Norton QC DEED. doc ~-/ (p STATE OF CALIFORNIA ) ) S.S. COUNTY OF SAN DIEGO ) On this day of , in the year of 2008, before me, the undersigned, personally appeared Cheryl Cox, personally known to me to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on this instrument, the person, or the entity upon behalf of which the persons acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the forgoing paragraph is true and correct. WITNESS my hand and official seal. Donna Norris, Interim City Clerk City of Chula Vista (SEAL) J:\Engineer1SURVE't1EP365\Norton QC DEED. doc .".?~/7 EXHIBrT 3 .. INDICATES PROPOSED QUITCLAIM OF PARCEL 1 TO PARCEL 2 ~::::~:~::~::~::~::::::l/NDICATE:S PROPOSED QUITCLAIM OF PARCEL 1 TO PARCEL J ~ INDICATES PROPOSED QUITCLAIM OF PARCEL 1 TO PARCEL 4 ~ INDICATES PROPOSED QUITCLAIM OF PARCEL 2 TO PARCEL J ~:~m~~~@.. :~::t::~:~l .....V PAReR 4 PAReR J ~-/f ! N r\ SCALE: 1 n= 60' EXHIBIT 4 ffiVtJ&~ 1] ~~@@ 8 9 10 5 4 ~~ 2 7 SYCAMORE D R I VE"~'-'-'-'- _._//-- --'---.---.-.-.---.-- 6 .-- .-.-.-.- -.-.-.-.-.-.-.-.-. .-.-.-.-.-.-.-.-.-.-.-.- Sewe Easement to b acated . .-.-.-.-.-.-.-.-.-.-.-.-.-.- .-.-.-.-.-.-.-.-.-.-. 3 3 2 1 Date: 1/29/08 .-:S:'!!f:. SEWER EASEMENT ~;;;;Of VACATION EXHIBIT CHUlA VISTA SYCAMORE ESTATES Drawn by: G.H. RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE EXECUTION OF THREE QUITCLAIM DEEDS TO FACILITATE THE TRANSFER OF THE CITY OF CHULA VISTA'S INTEREST IN THE ADJOINING PROPERTIES PURSUANT TO A LOT LINE ADJUSTMENT PARCEL MAP FOR SYCAMORE ESTATES, PARCEL MAP 20356 WHEREAS, Tentative Map No. 04-09 for Sycamore Estates ("Tentative Map") contained conditions requiring the Developer to relocate/reorient Sycamore Drive, a cul-de-sac, and to process a vacation of the excess right-of-way; and WHEREAS, Final Map No. 15566, approved by City Council on May 22, 2007, dedicated right-of-way for the new orientation of Sycamore Drive; and WHEREAS, on September 18, 2007, staff recommended to Council the approval of a new parcel map, which was intended to vacate the excess right-of-way as proposed in the Tentative Map, adjust the adjoining lot lines, and have the excess land become part of the adjoining properties in the manner depicted on the parcel map attached to the agenda item; and WHEREAS, Council approved the aforementioned Parcel Map through Resolution No. 2007-236; and WHEREAS, said parcel map recorded on September 20, 2007, in the office of the County Recorder as Parcel Map No. 20356 ("Parcel Map"); and WHEREAS, though the resolution and recording of the Parcel Map vacated easements and adjusted the adjoining lot lines, as drafted it failed to convey the fee ownership of the excess land from the City to the owners of the adjoining parcels; and WHEREAS, the City of Chula Vista remains the owner in fee of Parcel 1 as shown on said Parcel Map; and WHEREAS, in order to facilitate the completion of the lot line adjustment process and transfer the ownership of Parcel 1 from the City to the adjoining property owners, three quitclaim deeds will need to be executed releasing the city's interest within the three adjoining residential parcels of said parcel map; and WHEREAS, since the property to be quitclaimed was intended to be used for street and associated utilities and equivalent replacement land has been dedicated to the City for such purpose, this transaction is an exchange in kind and no compensation for the land to be quitclaimed is required; and . H:\ENGINEER\RESOS\Resos2008\02-12-08\Sycamore quitclaim deeds-reso .doc .:(-0{0 Resolution No. 2008- Page 2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve the execution of the three quitclaim deeds to facilitate the transfer of the City of Chula Vista's interest in the adjoining properties pursuant to a lot line adjustment parcel map for Sycamore Estates, Parcel Map 20356. Presented by: Jack Griffin Director of General Services H:\ENGINEER\RESOS\Resos2008\02_12_08\Sycamore quitclaim deeds_resa .doc <=:h:) / RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ORDERING THE SUMMARY VACATION OF AN EASEMENT FOR SEWER PURPOSES LOCATED WITHIN LOTS 5 AND 6 OF MAP NO. 15566 OF SYCAMORE ESTATES AND PARCEL 4 OF PARCEL MAP 20356 THAT WAS GRANTED PER DOCUMENT RECORDED APRIL 22, 1966 AS FILE NO. 67889 OF OFFICIAL RECORDS. WHEREAS, an Easement for Sewer Purposes was granted to Montgomery Sanitation District per document recorded April 22, 1966, as File No. 67889 of Official Records ("Old Easement"); and WHEREAS, an area including the Easement for Sewer Purposes was annexed by the City ofChula Vista as part of the Montgomery Reorganization on December 30,1985; and WHEREAS, on June 19, 2007, a new subdivision map was recorded, Final Map No. 15566, creating 10 residential lots and a remainder parcel; and WHEREAS, Final Map No. 15566 required the realignment and relocation of the Old Easement and existing sewer line and granted a new utility easement for the realignment thereof; and WHEREAS, pursuant to California Streets and Highways Code section 8333 (c), the legislative body of a local agency may summarily vacate a public service easement when the easement has been superseded by relocation and there are no other public facilities located within the easement; and WHEREAS, since the date of the recording of Final Map No. 15566, the sewer line has been relocated into its new alignment; and WHEREAS, there are no longer any public facilities located in the Old Easement; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ofChula Vista as follows: 1. That, after considering the evidence submitted, it finds that the Sewer Easement located within Lots 5 and 6 of Map 15566 and Parcel 4 of Parcel Map No.20356 has been superseded by relocation and that there are no in-place public utility facilities that are in use and would be affected by the vacation. 2. That it orders the summary vacation of the Sewer Easement located within Lots 5 and 6 of Map 15566 and Parcel 4 of Parcel Map No.20356, described, and depicted in the attached Exhibit" A." H:\ENGINEER\RESOS\Resos2008\02-12-08\Sycamorc sewer easement vacdoc ~-.J..2, Resolution No. 2008- Page 2 3. That it directs the City Clerk to cause a certified copy of this Resolution of Vacation, attested by the Clerk under seal, to be recorded without acknowledgement, certificate of acknowledgement, or further proof in the Office of the County Recorder. Upon such recordation, the vacation shall be complete. Presented by: Jack Griffin Director of Engineering and General Services H:\ENGrNEERlRESOSIResOs2008\02_12_08\SYC:Jmore sewer easement vac_doc - J":' ~'-'~ EXHIBIT "A" [Mt]&[FJ 1] @@@@ 8 9 10 7 SYCAMORE ./ O R I VE"-'-'-'-' _/.// -.-.---.-.-------.-.-.-- 6 Sewe Easement to b acated 2 5 4 ~~ 3 3 2 1 Drawn by: G.H. ~'Y?- SEWER EASEMENT 7~ VACATION EXHIBIT CHUlA VISTA SYCAMORE ESTATES ~- CITY COUNCIL AGENDA STATEMENT ~I~ CITYOF '~CHUIA VISTA FEBRUARY 12, 2008, Item~ SUBMITTED BY: REVIEWED BY: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE EXISTING CITY INVESTMENT POLICY AND GUIDELINES INVESTMENT REPORT FOR THE QUARTER ENDED DECEMBER 31, 2007 DIRECTOR OF FINA{.C C,EE/TREASURER~ CITY MANAGER r\ 4/5THS VOTE: YES D NO 0 ITEM TITLE: SUMMARY Per California Government Code Section 53646, the City Treasurer may annually present the City's Investment Policy to the City Council to reaffirm or make any changes to the existing policy. The Investment Policy provides guidelines for the investment of idle funds and affords the City various investment opportunities, as long as the investment is deemed prudent and is allowable under Government Code Section 53600, et.seq, The current Policy was adopted by City Council on July 10, 2007, and received the Certificate of Excellence Award from the Association of Public Treasurers United States and Canada (APT-US&C) in August 2007. Adoption of the resolution approves an amendment to the existing City Investment Policy and Guidelines to include an administrative reporting change and an addition to the list of authorized and suitable investments, (Finance Director) RECOMMENDATION Council adopt the resolution and accept the report. BOARDS/COMMISSION RECOMMENDATION Not Applicable. 3" J FEBRUARY 12, 2008, 1tem~ Page 2 of3 DISCUSSION I. Investment Policy Amendment The City's Investment Policy and Guidelines adopted on July 10,2007 by Resolution 2007- 164 is intended to provide direction for the prudent investment of temporarily idle cash, and for maximizing the efficiency of the cash management process. The stated goal is to enhance the econornic condition of the City while ensuring the safety of funds invested. The policy includes a list of specific investment instruments available under California Government Code sections 53600, et.seq. Each investment transaction is made in the context of first ensuring the "safety" of principal, second, investing only for that timeframe that the cash is not needed for operational purposes (liquidity), and last seeking the highest return possible (yield) provided that the first two factors are met. Due to recent legislative changes, there is no longer a requirement to subrnit the City's Investment Policy and quarterly reports to the California Debt and Investment Advisory Commission (CDAIC). Therefore this statement will be eliminated from the policy. Also at this time, staff is recornmending the addition of Investment Trust of California (CalTRUST) to the list of authorized and suitable investments. CalTRUST is a local government investment pool established by local public agencies as a joint powers agency authority pursuant to California Government Code Sections 6509.7 and 53601(P). The Board of Trustees, which governs and administers CalTRUST, is comprised of local agency treasurers and investment officers, and public agency policy makers. The Investment Advisor to CalTRUST is Metropolitan West Securities LLC (MetWest), and they conduct the daily management of the fund's investments as well as all the research. The inclusion of CalTRUST will help in offering more investment options and further diversifYing the City's investment portfolio. Fifty counties, cities, agencies and special districts throughout the state such as San Diego County, Los Angeles County, Riverside, Poway and National City currently participate in this program. It is recommended that the existing Policy be amended to reflect these changes. A strikeout/underline version is attached for your review. Prior to this, the Policy had not been amended since June 7, 2005. II. Quarterly Report Attached for your information is the quarterly report of investments as of December 31, 2007. The Cash/Time Deposits ($5,046,907), Pooled Investment Portfolio ($175,323,205) and Cash/Investments with Fiscal Agents ($168,385,362) continue to be invested in accordance with the Government Code and the Council Investment Policy as adopted on July 10,2007. During the quarter, sixteen investments totaling $51,000,000 were purchased and twenty- eight investments totaling $70,000,000 matured or were called. There is no other activity to report on other than routine investments in money market mutual funds by the City's fiscal agents. In October, the Federal Open Market Committee (FOMC) cut the key Fed Funds rate by 25 basis points from 4.75% to 4.50%, and again in December to 4.25% in response to the g~d FEBRUARY 12, 2008, Item~ Page 3 oB downturn in the housing market and the credit crunch. Additional cuts are anticipated in the near future. Two-year Treasuries yielding 3.98% at the beginning of the quarter dropped significantly to 3.06% at the end of the quarter as a result of this trend. As of December 31, 2007, the weighted average yield (average interest rate) on the Pooled Investment Portfolio was 4.756%, which is a 0.21 % decrease from the previous quarter's 4.966%. This decrease is primarily attributable to higher yielding investments maturing and reinvested at the current lower interest rates. At the end of this quarter, the weighted average maturity of the portfolio increased from 0.89 years to 1.62 years due to the purchase of longer term investments now yielding higher rates than shorter term investments, but it still remains well within the Council Policy ofless than 3.0 years. Considering the projected timing of cash receipts and disbursements, including the proceeds from the Tax and Revenue Anticipation Note borrowing and the structure of the Pooled Investment Portfolio, the City should be able to comfortably meet overall cash flow needs over the next six months. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 1 8704.2(a)(l) is not applicable to this decision. FISCAL IMPACT There is no direct fiscal impact by this action. ATTACHMENTS A. Investment Report for the Quarter Ended December 31, 2007 B. City ofChula Vista Investment Policy and Guidelines Prepared by: Nadine Mandery. Treasury Manager. Finance Department ATTACHMENT A ~~f? :- ~- ~ ._-~-.z-~ ~ - -- ~- -~ CIlY OF CHUlA VISTA FINANCE DEPARTMENT COUNCIL INFORMATION DATE: January 31, 2008 TO: Honorable Mayor and City Council FROM: David Garcia, City Manager Maria Kachadoorian, Director of Financerrreasure_~ INVESTMENT REPORT FOR THE QUARTER ENDED DECEMBER 31, 2007 VIA: SUBJECT: Attached for your information is the quarterly report of investments as of December 31, 2007. The Cashmme Deposits ($5,046,907), Pooled Investment Portfolio ($175,323,205) and Cash/Investments with Fiscal Agents ($168,385,362) continue to be invested in accordance with the Government Code and the Council Investment Policy as adopted on July 10,2007. During the quarter, sixteen investments totaling $51,000,000 were purchased and twenty-eight investments totaling $70,000,000 matured or were called. There is no other activity to report on other than routine investments in money market mutual funds by the City's fiscal agents. In October, the Federal Open Market Committee (FOMC) cut the key Fed Funds rate by 25 basis points from 4.75% to 4.50%, and again in December to 4.25% in response to the downturn in the housing market and the credit crunch. Additional cuts are anticipated in the near future. Two-year Treasuries yielding 3.98% at the beginning of the quarter dropped significantly to 3.06% at the end of the quarter as a result of this trend. As of December 31, 2007, the weighted average yield (average interest rate) on the Pooled Investment Portfolio was 4.756%, which is a 0.21% decrease from the previous quarter's 4.966%. This decrease is primarily attributable to higher yielding investments maturing and reinvested at the current lower interest rates. 'B-3 Council Information FY 2007-08 2nd Quarter Investment Report December 31, 2007 Page 2 of 2 At the end of this quarter, the weighted average maturity of the portfolio increased from 0.89 years to 1.62 years due to the purchase of longer term investments now yielding higher rates than shorter term investments, but it still remains well within the Council Policy of less than 3.0 years. Considering the projected timing of cash receipts and disbursements, including the proceeds from the Tax and Revenue Anticipation Note borrowing and the structure of the Pooled Investment Portfolio, the City should be able to comfortably meet overall cash flow needs over the next six months. Should you have any questions regarding this information, please feel free to contact me (619) 691-5051, extension 3636. B-4 .... 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"0 .... ~ v ~ o City of Chula Vista Cash and Investments 31-Dec-07 INVESTMENTS Bank of New York Custodial Account State of CA Local Investment Agency Fund State of CA Local Investment Agency Fund Accrued Interest on Investment UNREALIZED GAIN Unrealized Gain on Fair Market Value CASH IN BANK Bank of America - General Account Bank of America - Payroll Account California Bank - Direct Deposit Account Wells Fargo Bank-CV Workers Comp Account CASH ON HAND Petty Cash Fund TIME DEPOSIT Bank of America Time Deposit Cash and Investments as of 12/31/2007 CashlTime Deposits as of 12/31/2007 j.finance\data\Cash and Investments FY0708.xls Amount 105,632,260 39,045,243 30,777,962 175,455,465 (440,589) (440,589) 4,551,253 (956) 5,092 176,718 4,732,107 4,800 4,800 310,000 310,000 180,061,783 5,046,907 '3 -r~ '0 'iii'iii (jj>> ;:: oo'-'-OOltl'- ;s;e:~~ggg~ ai6 .ntri.n ~ii) ~8 cf Or--Mr--.."NCOOOM ...... CO vO) CO r--O 0..- O)O)r--MNr--lOonM CO' aio::r'N"r---"':m-""-al' ""CO Ot"l VO N to... 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" . 0 s~ o Qi I- E -0 " " " 0.. 5u: CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 STRIKEOUT VERSION ATTACHMENT B 1.0 Purpose: ................................................................................................................................... 2 2.0 Policy: ....................................................................................................................................... 2 3.0 Scope: ....................................................................................................................................... 2 4.0 Prudence: ................................................................................................................................. 3 5.0 Objective: ................................................................................................................................. 3 6.0 Delegation of Authority:......................................................................................................... 4 7.0 Ethics and Conflicts of Interest: ............................................................................................ 4 8.0 Authorized Financial Dealers and Institutions: ................................................................... 4 9.0 Authorized & Suitable Investments: ..................................................................................... 5 10.0 Portfolio Adjustments: ......................................................................................................... 8 11.0 C ollateralization: ................................................................................................................... 9 12.0 Safekeeping and Custody: .................................................................................................... 9 13.0 Diversification: ...................................................................................................................... 9 14.0 Maximum Maturities: ........................................................................................................ 10 15.0 Internal Control: .................................................................................................................10 16.0 Performance Standards: .................................................................................................... 10 17.0 Reporting: ............................................................................................................................11 18.0 Investment Policy Adoption:.............................................................................................. 12 GLOSSARy................................................................................................................................. 13 3.~O CITY OF CHVLA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 1.0 Purpose: This "Investment Policy and Guidelines" (the "Investment Policy") Policy is intended to provide guidelines for the prudent investment of the City of Chula Vista's (the "City") cash balances, and outline policies to assist in maximizing the efficiency of the City's cash management system, while meeting the daily cash flow demands of the City. 2.0 Policy: The investment practices and policies of the City of Chula Vista are based upon state law and prudent money management. The primary goals of these practices are: A. To ensure compliance with all Federal, State, and local laws governing the investment of public funds under the control of the Director of Finance/Treasurer. B. To protect the principal monies entrusted to the City's Finance Department. C. Achieve a reasonable rate of return within the parameters of prudent risk management while minimizing the potential for capital losses arising from market changes or issuer default. 3.0 Scope: This Investment Policy applies to all financial assets of the City of Chula Vista, as indicated in 3.1 below. These funds are accounted for in the City's Comprehensive Annual Financial Report. 3.1 Funds: The Director of Finance/Treasurer is responsible for investing the unexpended cash in the City Treasury for all funds, except for the employee's retirement funds, which are administered separately, and those funds which are managed separately by trustees appointed under indenture agreements. The Director of Finance/Treasurer will strive to maintain the level of investment of this cash as close as possible to 100%. These funds are described in the City's annual financial report and include: . General Fund . Special Revenue Funds . Capital Project Funds . Enterprise Funds . Trust and Agency Funds . Any new fund created by the legislative body, unless specifically exempted This Investment Policy applies to all transactions involving the financial assets and related activity of the foregoing funds. 3'dl CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 4.0 Prudence: The standard of prudence to be used by the Director of Finance/Treasurer shall be the "prudent investor standard". This shall be applied in the context of managing an overall portfolio. The "prudent investor standard" is applied to local agencies, pursuant to California Government Code Section 53600.3 which provides, in pertinent part: " ... all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. ..." 4.1 Personal Responsibility: The Director of Finance/Treasurer, Assistant Director of Finance and Treasury Manager as investment officers acting in accordance with written procedures and the Investment Policy and exercising due diligence, shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported to the City Council in a timely fashion and appropriate action is taken to control adverse developments. 5.0 Objective: Consistent with this aim, investments are made under the terms and conditions of California Government Code Section 53600, et seq. Criteria for selecting investments and the absolute order of priority are: 5.1 Safety: Safety of principal is the foremost objective of the investment program. Investments of the City of ChuIa Vista shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. 5.2 Liquidity: The City of Chula Vista's investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated and to maintain 3~~ CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 compliance with any indenture agreement, as applicable. Liquidity is essential to the safety of principal. 5.3 Return on Investments: The City of Chula Vista's investment portfolio shall be designed with the objective of attaining a market-average rate of return throughout budgetary and economic cycles (market interest rates), within the City's Investment Policy's risk parameters and the City's cash flow needs. See also Section 16.1. 6.0 Delegation of Authority: The Director of Finance/Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The responsibility for the day-to-day investment of City funds will be delegated to the Treasury Manager under the general direction of the Assistant Director of Finance. 7.0 Ethics and Conflicts ofInterest: In addition to state and local statutes relating to conflicts of interest, all persons involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officers are required to file annual disclosure statements as required for "public officials who manage public investments" [as defined and required by the Political Reform Act and related regulations, including Government Code Sections 81000, et seq., and the rules, regulations and guidelines promulgated by California's Fair Political Practices Commission (FPPC)]. 8.0 Authorized Financial Dealers and Institutions: The City's Director of Finance/Treasurer will maintain a list of the financial institutions and brokers/dealers authorized to provide investment and depository services and will perform an annual review of the financial condition and registrations of qualified bidders and require annual audited financial statements to be on file for each company. The City will utilize Moody's Securities or other such services to determine financially sound institutions with which to do business. The City shall annually send a copy of the current Investment Policy to all financial institutions and brokers/dealers approved to do business with the City. As far as possible, all money belonging to, or in the custody of, a local agency, including money paid to the City's Director of Finance/Treasurer or other official to pay the principal, interest, or penalties of bonds, shall be deposited for safekeeping in state or national banks, savings associations, federal associations, credit unions, or federally insured industrial loan companies in this state selected by the City's Director of Finance/Treasurer; or may be invested in the investments set forth in Section 9.0. To be eligible to receive local agency money, a bank, savings association, federal association, or federally insured industrial loan company shall have '9'~ CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 received an overall rating of not less than "satisfactory" in its most recent evaluation by the appropriate federal financial supervisory agency of its record of meeting the credit needs of California's communities, including low- and moderate-income neighborhoods. To provide for the optimum yield in the investment of City funds, the City's investment procedures shall encourage competitive bidding on transactions from approved brokers/dealers. In order to be approved by the City, the dealer must meet the following criteria: (i) the dealer must be a "primary" dealer or regional dealer that qualifies under Securities and Exchange Commission Rule 15C3-1 (Uniform Net Capital Rule); (ii)the dealer's institution must have an office in California; (iii)the dealer must be experienced in institutional trading practices and familiar with the California Government Code as related to investments appropriate for the City; and (iv) all other applicable criteria, as may be established in the investment procedures. All brokers/dealers and fmancial institutions who desire to become qualified bidders for investment transactions must submit a "Broker/Dealer Application" and related documents relative to eligibility including a current audited armual financial statement, U4 form for the broker, proof of state registration, proof of National Association of Securities Dealers certification and a certification of having read and understood the City's Investment Policy and agreeing to comply with the Investment Policy. The City's Director of Finance/Treasurer shall determine if they are adequately capitalized (i.e. minimum capital requirements of $10,000,000 and five years of operation). 9.0 Authorized & Suitable Investments: The City is authorized by California Government Code Section 53600, et. seq., to invest in specific types of securities. Investments not specifically listed below are deemed inappropriate and prohibited: A. BANKERS' ACCEPTANCES, maximum 25% of portfolio (up to 40% with Council approval). Maximum term 180 days. Banks must have a short term rating of at least AI/PI and a long-term rating of A or higher as provided by Moody's Investors Service or Standard and Poor's Corp. No more than 30% of the agency's money may be invested in the bankers' acceptances of anyone commercial bank pursuant to this section. B. NEGOTIABLE CERTIFICATES OF DEPOSIT, maximum 30% of portfolio. Maximum term 3 years, (Up to 5 years with Council approval). Banks must have a short term rating of AI/PI and a long term rating of at least a single A from a nationally recognized authority on ratings. C. COMMERCIAL PAPER, maximum 25% of portfolio. Maximum term 270 days. Commercial paper of prime quality of the highest ranking or of the highest letter and number rating as provided for by Moody's Investor Services, Standard & Poor's and Fitch Financial Services. The issuing corporation must be organized and operating within the United States, with total assets in excess of $500 million and shall issue debt, other than commercial paper, :3 r~.L.f CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 that is rated "A" or higher by Moody's, S&P and Fitch. Split ratings (i.e. A2/Pl) are not allowable. No more than 10% of the outstanding commercial paper of any single corporate issue may be purchased. D. BONDS ISSUED BY THE CITY OR ANY LOCAL AGENCY WITHIN THE STATE OF CALIFORNIA. Bonds must have an "A" rating or better from a nationally recognized authority on ratings. E. OBLIGATIONS OF THE UNITED STATES TREASURY United States Treasury Notes, bonds, bills or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. There is no limit on the percentage of the portfolio that can be invested in this category. F. FEDERAL AGENCIES Debt instruments issued by agencies of the Federal government. Though not general obligations of the U.S. Treasury, such securities are sponsored by the government or related to the govemment and, therefore, have high safety ratings. The following are authorized Federal Intermediate Credit Bank (FICB). Federal Land Bank (FLB), Federal Home Loan Bank (FHLB), Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC), Government National Mortgage Association (GNMA), Tennessee Valley Authorities (TV A). Student Loan Association Notes (SLMA) and Small Business Administration (SBA). There is no limit on the percentage of the portfolio that can be invested in this category. G. REPURCHASE AGREEMENT, maximum term 3 months. Investments in repurchase agreements may be made, on any investment authorized in this section, when the term of the agreement does not exceed 3 months. A Master Repurchase Agreement must be signed with the bank or broker/dealer who is selling the securities to the City. H. REVERSE-REPURCHASE AGREEMENTS (Requires Council approval for each transaction) Reverse repurchase agreements or securities lending agreements may be utilized only when all of the following conditions are met: a) The security to be sold on reverse repurchase agreement or securities lending agreement has been owned and fully paid for by the local agency for a minimum 000 days prior to sale. b) The total of all reverse repurchase agreements and securities lending agreements on investments owned by the local agency does not exceed 20% of the base value of the portfolio. c) The agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lending agreement and the final maturity date of the same security. _ '."L r' J-. -'..... ;;:::, .~-..; CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 d) Funds obtained or funds within the pool of an equivalent amount to that obtained from selling a security to a counter party by way of a reverse repurchase agreement or securities lending agreement, shall not be used to purchase another security with a maturity longer than 92 days from the initial settlement date of the reverse repurchase agreement or securities lending agreement, unless the reverse repurchase agreement or securities lending agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lending agreement and the [mal maturity date of the same security. Investments in reverse repurchase agreements, securities lending agreements, or similar investments in which the local agency sells securities prior to purchase with a simultaneous agreement to repurchase the security shall only be made with primary dealers of the Federal Reserve Bank of New York or with a nationally or state-chartered bank that has or has had a significant banking relationship with a local agency. e) For purposes of this chapter, "significant banking relationship" means any of the following activities of a bank: i. Involvement in the creation, sale, purchase, or retirement of a local agency's bonds, warrants, notes, or other evidence of indebtedness. 11. Financing of a local agency's activities. 111. Acceptance of a local agency's securities or funds as deposits. I. MEDIUM-TERM CORPORATE NOTES, maximum 20% of portfolio (30% with Council approval), with a maximum remaining maturity of five years or less. Notes eligible for investment shall be "A" rated or its equivalent or better as determined by a nationally recognized rating service. J. TIME DEPOSITS-CERTIFICATES OF DEPOSIT (non-negotiable certificates of deposit.) Maximum of 3 years. Deposits must be made with banks or savings & loan that have a short term rating of AUPl or a long term rating of at least a single A from a generally recognized authority on ratings. K. OBLIGATIONS OF THE STATE OF CALIFORNIA Obligations must be "A" rated or better from a nationally recognized authority on ratings. L. MONEY MARKET FUNDS, maximum 15% of portfolio. (Requires Council approval for each transaction) No more than 10% of the agency's surplus funds may be invested in shares of beneficial interest of anyone Money Market fund. Local agencies may invest in "shares of beneficial interest" issued by diversified management companies which invest only in direct obligations in U.S. Treasury bills, notes and bonds, and repurchase agreements with a weighted average of 60 days or less. They must have the highest rating from two national rating agencies, must maintain a daily principal per share value of $1.00 per share and distribute interest monthly, and must have a minimum of $500 million in assets under management. The purchase price of the shares may not include commission. 3-~~ CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 M. THE LOCAL AGENCY INVESTMENT FUND (LAIF) LAIF is a special fund of the California State Treasury through which any local government may pool investments. The City may invest up to $40 million in this fund. Currently, the City has established two (2) agency funds through which the Director of Finance/Treasurer may invest the unexpended cash for all funds: The City of Chula Vista City Fund, and the Chula Vista Redevelopment Agency Fund. Investments in LAIF are highly liquid and may be converted to cash within 24 hours. N. Investment Trust of California (CaITRUST) The City mav invest in shares of beneficial interest issued bv the Investment Trust of California (CaITRUST), a local eovernment investment pool established bv local entities as a ioint powers authority pursuant to California Government Code Sections 6509.7 and 53601(p), provided: CalTRUST investments are limited to the securities and oblieations authorized for local aeencv investment pursuant to Subdivisions (a) to (n), inclusive, of California Government Code Section 53601: and CaITRUST shall have retained an investment adviser that: Is reeistered or exempt from reeistration with the Securities and Exchanee Commission: Has not less than five vears experience investine in the securities and oblieations authorized for local aeencv investment pursuant to subdivisions (a) to (n), inclusive, of California Government Code Section 53601; and Has assets under manaeement in excess of five hundred million dollars ($500,000,000). 9.1 Investment Pools: The City's Director of Finance/Treasurer or designee shall be required to investigate all local government investment pools and money market mutual funds prior to investing and performing at least a quarterly review thereafter while the City is invested in the pool or the money market fund. LAIF is authorized under provisions in Section 16429.1 of the California Government Code as an allowable investment for local agencies even though some of the individual investments of the pool are not allowed as a direct investment by a local agency. 10.0 Portfolio Adjustments: Should any investment listed in section 9.0 exceed a percentage-of-portfolio limitation due to an incident such as fluctuation in portfolio size, the affected securities may be held to maturity to avoid losses. When no loss is indicated, the Director of Finance/Treasurer shall consider reconstructing the portfolio basing his or her decision on the expected length of time the portfolio will be unbalanced. If this occurs, the City Council shall be notified. 3-d7 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 11.0 Collateralization: Under provisions of the California Government Code, California banks, and savings and loan associations are required to secure the City's deposits by pledging government securities with a value of 110 % of principal and accrued interest. California law also allows fmancial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the City's total deposits. Collateral will always be held by an independent third party. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained. The market value of securities that underlay a repurchase agreement shall be valued at 102% or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Since the market value of the underlying securities is subject to daily market fluctuations, the investments in repurchase agreements shall be in compliance if the value of the underlying securities is brought back up to 102% no later than the next business day. The Director of Finance/Treasurer, at his or her discretion, may waive the collateral requirement for deposits that are fully insured up to $100,000 by the Federal Deposit Insurance Corporation. The right of collateral substitution is granted. 12.0 Safekeeping and Custody: All City investments shall identify the City of Chula Vista as the registered owner, and all interest and principal payments and withdrawals shall indicate the City of Chula Vista as the payee. All securities shall be safe kept with the City itself or with a qualified financial institution, contracted by the City as a third party. All agreements and statements will be subject to review annually by external auditors in conjunction with their audit. In the event that the City has a financial institution hold the securities, a separate custodial agreement shall be required. All securities shall be acquired by the safekeeping institution on a "Delivery-Vs-Payment" (DVP) basis. For Repurchase Agreements, the purchase may be delivered by book entry, physical delivery or by third-party custodial agreement consistent with the Government Code. The transfer of securities to the counter party bank's customer book entry account may be used for book entry delivery. 13.0 Diversification: The City's investment portfolio will be diversified to avoid incurring unreasonable and avoidable risks associated with concentrating investments in specific security types, maturity segment, or in individual financial institutions. With the exception of U.S. Treasury securities and authorized pools, no more than 60% of the total investment portfolio will be invested in a single security type or with a single financial institution. In addition, no more than 10% of the investment portfolio shall be in securities of anyone issuer except for U.S. Treasuries and U.S. Government Agency issues. A. Credit risk, defined as the risk of loss due to failure of the insurer of a security, shall be mitigated by investing in those securities with an "A" or above rating and approved in the Investment Policy and by diversifying the investment portfolio so that the failure of anyone issuer would not unduly harm the City's cash flow. -0 ~;,;) '6 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 B. Market risk, defined as the risk of market value fluctuations due to overall changes in the general level of interest rates, shall be mitigated by structuring the portfolio so that securities mature at the same time that major cash outflows occur, thus eliminating the need to sell securities prior to their maturity. It is explicitly recognized herein, however, that in a diversified portfolio, occasional measured losses are inevitable and must be considered within the context of overall investment return. The City's investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated. 14.0 Maximum Maturities: To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5) years from the date of purchase, unless, the legislative body has granted express authority to make that investment either specifically, or as a part of an investment program approved by the City Council. 15.0 Internal Control: The Director of Finance/Treasurer shall establish a system of internal controls designed to prevent loss of public funds due to fraud, employee error, misrepresentation by third parties, or unanticipated market changes. No investment personnel may engage in an investment transaction except as provided for under the terms of this Investment Policy and the procedure established by the Director of Finance/Treasurer. The external auditors shall annually review the investments with respect to the Investment Policy. This review will provide internal control by assuring compliance with policies and procedures for the investments that are selected for testing. Additionally, account reconciliation and verification of general ledger balances relating to the purchasing or maturing of investments and allocation of investments to fund balances shall be performed by the Finance Department and approved by the Director of Finance/Treasurer. To provide further protection of City funds, written procedures prohibit the wiring of any City funds without the authorization of at least two of the following four designated City staff: 1. Director of Finance/Treasurer 2. Assistant Director 0 f Finance 3. Treasury Manager 4. Fiscal Operations Manager 16.0 Performance Standards: This Investment Policy shall be reviewed at least annually by the Director of Finance/Treasurer to ensure its consistency with the overall objective of preservation of principal, liquidity, and return, and its relevance to current law and financial and economic trends. All financial assets of all other funds shall be administered in accordance with the provisions of this Investment Policy. ~ -;2 Cf CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 The monies entrusted to the Director of Finance/Treasurer will be held in a passively managed ("hold to maturity") portfolio. However, the Director of Finance/Treasurer will use best efforts to observe, review, and react to changing conditions that affect the portfolio, and to do so in a manner that is consistent with this Investment Policy. 16.1 Market Yield (Benchmark): The investment portfolio shall be managed to attain a market-average rate of return throughout budgetary and economic cycles, taking into account the City's investment risk constraints and cash flow. Investment return becomes a consideration only after the basic requirements of investment safety and liquidity have been met. Because the investment portfolio is designed to operate on a 'hold-to-maturity' premise (or passive investment style) and because of the safety, liquidity, and yield priorities, the performance benchmark that will be used to determine whether market yields are being achieved shall be the average of the monthly LAIF rate and the l2-month rolling average 2 - Year Constant Maturity Treasury (CMT) rate. While the City will not make investments for the purpose of trading or speculation as the dominant criterion, the Director of Finance/Treasurer shall seek to enhance total portfolio return by means of ongoing portfolio and cash management. The prohibition of highly speculative investments precludes pursuit of gain or profit through unusual risk and precludes investments primarily directed at gains or profits from conjectural fluctuations in market prices. The Director of Finance/Treasurer will not directly pursue any investments that are leveraged or deemed derivative in nature. However, as long as the original investments can be justified by their ordinary earning power, trading in response to changes in market value can be used as part of on-going portfolio management. 17.0 Reporting: The Director of Finance/Treasurer shall submit a quarterly investment report to the City Council and City Manager following the end of each quarter. This report will include the following elements: · Type of investment · Institutional Issuer · Purchase Date · Date of maturity · Amount of deposit or cost of the investment · Face value of the investment · Current market value of securities and source of valuation · Rate of interest · Interest earnings · Statement relating the report to its compliance with the Statement of Investment Policy or the manner in which the portfolio is not in compliance · Statement on availability of funds to meet the next six month's obligations · Monthly and Year-to-date Budget Amounts for Interest Income · Percentage of Portfolio by Investment Type '3-30 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 . Days to Maturity for all Investments . Comparative report on Monthly Investment Balances & Interest Yields . Monthly transactions This quarterly investment report shall be an information item for the City Council and City Manager. In addition, a commentary on capital markets and economic conditions may be included with the report. The Direetor of Finanee/Treaoarer shall sa8ffiit, j'lllfoaant to California Goyernment Code ~ 53646(g), eOj'lies of the qaarterly iw;estffieHt rej3srts ts the Calif-omia Debt and Inyestffieat .'\dyisory COffiffiission (CDIf.C) f-Elr 80th the seoond and foarth calendar quarters within sixty days f-ollo'Ning the ead of the qaarter. In addition, the Director of FinaRce/Treasurer shall submit to CDL^.C a GOpy of the adoj'lteEl In';estffieHt Policy anflaally and within siJety days of any approved am.eBamen1:S or re'";isi0RS eftk0 Peliey. 18.0 Investment Policy Adoption: By virtue of a resolution of the City Council of the City of Chula Vista, the Council shall acknowledge the receipt and filing of this annual statement of Investment Policy for the respective fiscal year. 9':31 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 GLOSSARY AGENCIES: Federal agency securities. ASKED: The price at which securities are offered. (The price at which a firm will sell a security to an investor.) BANKERS' ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. The drafts are drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. An acceptance is a high-grade negotiable instrument. BASIS POINT: One one-hundredth ofa percent (i.e., 0.01 %) BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) BROKER: A broker brings buyers and sellers together for a commission. He does not take a position. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CDs are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMMERCIAL PAPER: Short term unsecured promissory note issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, Bank of America, etc. COUPON: a). The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. ;3-5d-.. CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value (e.g., U.S. Treasury Bills). DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions (e.g., S&Ls, small business firms, students, farmers, farm cooperatives, and exporters). FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A Federal agency that insures bank deposits, currently up to $100,000 per deposit. FEDERAL FUNDS RATE: The rate of interest at which Federal funds are traded. This rate is currently pegged by the Federal Reserve though open-market operations. FEDERAL HOME LOAN BANKS (FHLB): The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks playa role analogous to that played by the Federal Reserve Banks vis-a-vis member commercial banks. FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC): Created to promote the development of a nationwide secondary market in mortgages. It does this by purchasing residential mortgages from financial institutions insured by an agency of the federal government and selling its interest in them through mortgage backed securities. The interest and principal payments from the mortgages pass through to the investors either monthly, semiannually or annually. FEDERAL LAND BANK (FLB): Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a Federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA's securities are highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. "'"1 ,,'J ':2''''' ?";;;>-..-J CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other presidents serve on a rotating basis. The committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven-member Board of Governors in Washington, D.C.; 12 regional banks and about 5,700 commercial banks are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA OR GINNIE MAE): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA or V A mortgages. The term "pass-through" is often used to describe Ginnie Maes. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. MARKET VALUE: The price at which a security IS trading and could presumable be purchased or sold. MARKET REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase-reverse agreements that establish each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller- borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable. NEGOTIABLE CERTIFICATES OF DEPOSIT: Unsecured obligations of the [mancial institution, bank or savings and loan, bought at par value with the promise to pay face value plus accrued interest at maturity. They are high-grade negotiable instruments, paying a higher interest rate than regular certificates of deposit. OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer). '3- 31 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit: Sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary Policy tool. PORTFOLIO: Collection of securities held by an investor. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC)-registered securities broker/dealers, banks and a few unregulated firms. PRUDENT PERSON RULE: An investment standard. In some states, the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state-the so - called "legal list" . In other states, the trustee may invest in a security if it is one that would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their position. Exception: when the Fed is said to be doing RP, it is lending money that is, increasing bank reserves. SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. STUDENT LOAN ASSOCIATION NOTES (SLMA or SALLIE MAE): A U.S. Corporation and instrumentality of the U.S. Government. Through its borrowings, funds are targeted for loans to students in higher education institutions. SLMA securities are highly liquid and are widely accepted. SMALL BUSINESS ADMINISTRATION (SBA): The portion of these securities which are guaranteed by the Federal government to provide financial assistance through direct loans and loan guarantees to small businesses. Cash flows from these instruments may not be in equal installments because of prepayments. .....-, 2, C:; ...-'j--- -" CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15C3-1: See "Uniform Net Capital Rule". TENNESSEE VALLEY AUTHORITIES (TVA): A U.S. Corporation created in the 1930s to electrify the Tennessee Valley area; currently a major utility headquartered in Knoxville, Tennessee. TV A securities are highly liquid and are widely accepted. TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. TREASURY BOND: Long-term U.S. Treasury securities having initial maturities of more than 10 years. TREASURY NOTES: Intermediate-term coupon bearing U.S. Treasury having initial maturities of one year to ten years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker/dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) Income Yield is obtained by dividing the current dollar income by the current market price for the security. (b) Net Yield or Yield to Maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. 3~3~ RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE EXISTING CITY INVESTMENT POLICY AND GUIDELINES WHEREAS, the City of Chula Vista's "Investment Policy and Guidelines," adopted on July 10, 2007, by Resolution No. 2007-164 (the Policy), is intended to provide direction for the prudent investment oftemporarily idle cash and to maximize the efficiency of the cash management process; and WHEREAS, the stated goal of the Policy is to enhance the economic condition of the City while ensuring the safety of funds invested; and WHEREAS, the Policy includes a list of specific investment instruments available pursuant to California Government Code sections 53600, et. seq.; and WHEREAS, each investment is selected consistent with the following order of priority: (i) ensuring the "safety" of principal; (ii) investing only for that timeframe that the cash is not needed for operational purposes (liquidity); and (iii) seeking the highest return possible (yield) provided that the first two factors are met; and WHEREAS, due to recent legislative changes, there is no longer a requirement to submit the City's Investment Policy and quarterly reports to the California Debt and Investment Advisory Commission (CDAIC), so this statement will be eliminated from the policy; and WHEREAS, staff is recommending the addition of Investment Trust of California (CaITRUST) to the list of authorized and suitable investments; and WHEREAS, CalTRUST is a local government investment pool established by local public agencies as a joint powers agency authority pursuant to California Government Code sections 6509.7 and 53601(p); and WHEREAS, the Board of Trustees, which governs and administers CaITRUST, is comprised of local agency treasurers and investment officers, and public agency policy makers; and WHEREAS, the Investment Advisor to CalTRUST is Metropolitan West Securities LLC, that conducts the daily management of the fund's investments, as well as all the research; and WHEREAS, the inclusion ofCalTRUST will help in offering more investment options and further diversifying the City's investment portfolio; and WHEREAS, City staff recommends that the existing Policy be amended to reflect these changes. 3~37 Resolution No. 2008- Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that it amends the existing City Investment Policy and Guidelines, as reflected on Exhibit A attached to this Resolution. Presented by Approved as to form by Maria Kachadoorian Director of Finance ~~Cu> ~ 'city Attorney J:\Altomey\RESQIFINANCE\lnveSlmenl Policy and Guidelines For 2008_02-12-08.doc "pI-.'}'-') 'l:? . "'; .0'<, (.) ~. ..,..I E"r-,;'C);....,A CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 1.0 Purpose: ................................................................................................................................... 2 2.0 Policy: ....................................................................................................................................... 2 3.0 Scope: ....................................................................................................................................... 2 4.0 Prudence: ................................................................................................................................. 3 5.0 Objective: ................................................................................................................................. 3 6.0 Delegation of Authority:......................................................................................................... 4 7.0 Ethics and Conflicts of Interest: ............................................................................................ 4 8.0 Authorized Financial Dealers and Institutions: ................................................................... 4 9.0 Authorized & Suitable Investments: ..................................................................................... 5 10.0 Portfolio Adjustments: ......................................................................................................... 8 11.0 C olIa teralization: ................................................................................................................... 9 12.0 Safekeeping and Custody: .................................................................................................... 9 13.0 Diversification: ...................................................................................................................... 9 14.0 Maximum Maturities: ........................................................................................................ 10 15.0 Internal Control: ................................................................................................................. 10 16.0 Performance Standards: ....................................................................................................10 17.0 Reporting: ............................................................................................................................11 18.0 Investment Policy Adoption:..............................................................................................12 GLOSSARy................................................................................................................................. 13 '3,39 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 1.0 Purpose: This "Investment Policy and Guidelines" (the "Investment Policy") Policy is intended to provide guidelines for the prudent investment of the City of Chula Vista's (the "City") cash balances, and outline policies to assist in maximizing the efficiency of the City's cash management system, while meeting the daily cash flow demands of the City. 2.0 Policy: The investment practices and policies of the City of Chula Vista are based upon state law and prudent money management. The primary goals of these practices are: A. To ensure compliance with all Federal, State, and local laws governing the investment of public funds under the control of the Director of Finance/Treasurer. B. To protect the principal monies entrusted to the City's Finance Department. C. Achieve a reasonable rate of return within the parameters of prudent risk management while minimizing the potential for capital losses arising from market changes or issuer default. 3.0 Scope: This Investment Policy applies to all financial assets of the City of Chula Vista, as indicated in 3. I below. These funds are accounted for in the City's Comprehensive Annual Financial Report. 3.1 Funds: The Director of Finance/Treasurer is responsible for investing the unexpended cash in the City Treasury for all funds, except for the employee's retirement funds, which are administered separately, and those funds which are managed separately by trustees appointed under indenture agreements. The Director of Finance/Treasurer will strive to maintain the level of investment of this cash as close as possible to 100%. These funds are described in the City's annual financial report and include: . General Fund · Special Revenue Funds · Capital Project Funds · Enterprise Funds · Trust and Agency Funds . Any new fund created by the legislative body, unless specifically exempted This Investment Policy applies to all transactions involving the financial assets and related activity of the foregoing funds. 3-'-1-0 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 4.0 Prudence: The standard of prudence to be used by the Director of Finance/Treasurer shall be the "prudent investor standard". This shall be applied in the context of managing an overall portfolio. The "prudent investor standard" is applied to local agencies, pursuant to California Government Code Section 53600.3 which provides, in pertinent part; " ... all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. ..." 4.1 Personal Responsibility: The Director of Finance/Treasurer, Assistant Director of Finance and Treasury Manager as investment officers acting in accordance with written procedures and the Investment Policy and exercising due diligence, shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported to the City Council in a timely fashion and appropriate action is taken to control adverse developments. 5.0 Objective: Consistent with this aim, investments are made under the terms and conditions of California Government Code Section 53600, et seq. Criteria for selecting investments and the absolute order of priority are: 5.1 Safety: Safety of principal is the foremost objective of the investment program. Investments of the City of Chula Vista shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. 5.2 Liquidity: The City of Chula Vista's investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated and to maintain 3~+1 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 compliance with any indenture agreement, as applicable. Liquidity is essential to the safety of principal. 5.3 Return on Investments: The City of Chula Vista's investment portfolio shall be designed with the objective of attaining a market-average rate ofretum throughout budgetary and economic cycles (market interest rates), within the City's Investment Policy's risk parameters and the City's cash flow needs. See also Section 16.1. 6.0 Delegation of Authority: The Director of Finance/Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The responsibility for the day-to-day investment of City funds will be delegated to the Treasury Manager under the general direction of the Assistant Director of Finance. 7.0 Ethics and Conflicts ofInterest: In addition to state and local statutes relating to conflicts of interest, all persons involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officers are required to file annual disclosure statements as required for "public officials who manage public investments" [as defined and required by the Political Reform Act and related regulations, including Government Code Sections 81000, et seq., and the rules, regulations and guidelines promulgated by California's Fair Political Practices Commission (FPPC)]. 8.0 Authorized Financial Dealers and Institutions: The City's Director of Finance/Treasurer will maintain a list of the financial institutions and brokers/dealers authorized to provide investment and depository services and will perform an annual review of the financial condition and registrations of qualified bidders and require annual audited financial statements to be on file for each company. The City will utilize Moody's Securities or other such services to determine financially sound institutions with which to do business. The City shall annually send a copy of the current Investment Policy to all financial institutions and brokers/dealers approved to do business with the City. As far as possible, all money belonging to, or in the custody of, a local agency, including money paid to the City's Director of Finance/Treasurer or other official to pay the principal, interest, or penalties of bonds, shall be deposited for safekeeping in state or national banks, savings associations, federal associations, credit unions, or federally insured industrial loan companies in this state selected by the City's Director of Finance/Treasurer; or may be invested in the investments set forth in Section 9.0. To be eligible to receive local agency money, a bank, savings association, federal association, or federally insured industrial loan company shall have SO, +d- CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 received an overall rating of not less than "satisfactory" in its most recent evaluation by the appropriate federal financial supervisory agency of its record of meeting the credit needs of California's communities, including low- and moderate-income neighborhoods. To provide for the optimum yield in the investment of City funds, the City's investment procedures shall encourage competitive bidding on transactions from approved brokers/dealers. In order to be approved by the City, the dealer must meet the following criteria: (i) the dealer must be a "primary" dealer or regional dealer that qualifies under Securities and Exchange Commission Rule 15C3-1 (Uniform Net Capital Rule); (ii)the dealer's institution must have an office in California; (iii)the dealer must be experienced in institutional trading practices and familiar with the California Government Code as related to investments appropriate for the City; and (iv) all other applicable criteria, as may be established in the investment procedures. All brokers/dealers and financial institutions who desire to become qualified bidders for investment transactions must submit a "BrokerIDealer Application" and related documents relative to eligibility including a current audited annual financial statement, U4 form for the broker, proof of state registration, proof of National Association of Securities Dealers certification and a certification of having read and understood the City's Investment Policy and agreeing to comply with the Investment Policy. The City's Director of Finance/Treasurer shall determine if they are adequately capitalized (i.e. minimum capital requirements of $10,000,000 and five years of operation). 9.0 Authorized & Suitable Investments: The City is authorized by California Govemment Code Section 53600, et. seq., to invest in specific types of securities. Investments not specifically listed below are deemed inappropriate and prohibited: A. BANKERS' ACCEPTANCES, maximum 25% of portfolio (up to 40% with Council approval). Maximum term 180 days. Banks must have a short term rating of at least Al/Pl and a long-term rating of A or higher as provided by Moody's Investors Service or Standard and Poor's Corp. No more than 30% of the agency's money may be invested in the bankers' acceptances of anyone commercial bank pursuant to this section. B. NEGOTIABLE CERTIFICATES OF DEPOSIT, maximum 30% of portfolio. Maximum term 3 years, (Up to 5 years with Council approval). Banks must have a short term rating of Al/Pl and a long term rating of at least a single A from a nationally recognized authority on ratings. C. COMMERCIAL PAPER, maximum 25% of portfolio. Maximum term 270 days. Commercial paper of prime quality of the highest ranking or of the highest letter and number rating as provided for by Moody's Investor Services, Standard & Poor's and Fitch Financial Services. The issuing corporation must be organized and operating within the United States, with total assets in excess of $500 million and shall issue debt, other than commercial paper, 3 ,Lf3 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 that is rated "A" or higher by Moody's, S&P and Fitch. Split ratings (i.e. A2/PI) are not allowable. No more than 10% of the outstanding commercial paper of any single corporate issue may be purchased. D. BONDS ISSUED BY THE CITY OR ANY LOCAL AGENCY WITHIN THE STATE OF CALIFORNIA. Bonds must have an "A" rating or better from a nationally recognized authority on ratings. E. OBLIGATIONS OF THE UNITED STATES TREASURY United States Treasury Notes, bonds, bills or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. There is no limit on the percentage of the portfolio that can be invested in this category. F. FEDERAL AGENCIES Debt instruments issued by agencies of the Federal government. Though not general obligations of the U.S. Treasury, such securities are sponsored by the government or related to the government and, therefore, have high safety ratings. The following are authorized Federal Intermediate Credit Bank (FICB). Federal Land Bank (FLB), Federal Home Loan Bank (FHLB), Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC), Government National Mortgage Association (GNMA), Tennessee Valley Authorities (TV A). Student Loan Association Notes (SLMA) and Small Business Administration (SBA). There is no limit on the percentage of the portfolio that can be invested in this category. G. REPURCHASE AGREEMENT, maximum term 3 months. Investments in repurchase agreements may be made, on any investment authorized in this section, when the term of the agreement does not exceed 3 months. A Master Repurchase Agreement must be signed with the bank or broker/dealer who is selling the securities to the City. H. REVERSE-REPURCHASE AGREEMENTS (Requires Council approval for each transaction) Reverse repurchase agreements or securities lending agreements may be utilized only when all of the following conditions are met: a) The security to be sold on reverse repurchase agreement or securities lending agreement has been owned and fully paid for by the local agency for a minimum of3 0 days prior to sale. b) The total of all reverse repurchase agreements and securities lending agreements on investments owned by the local agency does not exceed 20% of the base value of the portfolio. c) The agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lending agreement and the final maturity date of the same security. 3~44 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 d) Funds obtained or funds within the pool of an equivalent amount to that obtained from selling a security to a counter party by way of a reverse repurchase agreement or securities lending agreement, shall not be used to purchase another security with a maturity longer than 92 days from the initial settlement date of the reverse repurchase agreement or securities lending agreement, unless the reverse repurchase agreement or securities lending agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lending agreement and the final maturity date of the same security. Investments in reverse repurchase agreements, securities lending agreements, or similar investments in which the local agency sells securities prior to purchase with a simultaneous agreement to repurchase the security shall only be made with primary dealers of the Federal Reserve Bank of New York or with a nationally or state-chartered bank that has or has had a significant banking relationship with a local agency. e) For purposes of this chapter, "significant banking relationship" means any of the following activities of a bank: i. Involvement in the creation, sale, purchase, or retirement of a local agency's bonds, warrants, notes, or other evidence of indebtedness. 11. Financing of a local agency's activities. 111. Acceptance of a local agency's securities or funds as deposits. I. MEDIUM-TERM CORPORATE NOTES, maximum 20% of portfolio (30% with Council approval), with a maximum remaining maturity of five years or less. Notes eligible for investment shall be "A" rated or its equivalent or better as determined by a nationally recognized rating service. J. TIME DEPOSITS-CERTIFICATES OF DEPOSIT (non-negotiable certificates of deposit.) Maximum of 3 years. Deposits must be made with banks or savings & loan that have a short term rating of Al/Pl or a long term rating of at least a single A from a generally recognized authority on ratings. K. OBLIGATIONS OF THE STATE OF CALIFORNIA Obligations must be "A" rated or better from a nationally recognized authority on ratings. L. MONEY MARKET FUNDS, maximum 15% of portfolio. (Requires Council approval for each transaction) No more than 10% of the agency's surplus funds may be invested in shares 9f beneficial interest of anyone Money Market fund. Local agencies may invest in "shares of beneficial interest" issued by diversified management companies which invest only in direct obligations in U.S. Treasury bills, notes and bonds, and repurchase agreements with a weighted average of 60 days or less. They must have the highest rating from two national rating agencies, must maintain a daily principal per share value of $1.00 per share and distribute interest monthly, and must have a minimum of $500 million in assets under management. The purchase price of the shares may not include commission. 3> ''IS CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 M. THE LOCAL AGENCY INVESTMENT FUND (LAIF) LAIF is a special fund of the California State Treasury through which any local government may pool investments. The City may invest up to $40 million in this fund. Currently, the City has established two (2) agency funds through which the Director of Finance/Treasurer may invest the unexpended cash for all funds: The City of Chula Vista City Fund, and the Chula Vista Redevelopment Agency Fund. Investments in LAIF are highly liquid and may be converted to cash within 24 hours. N. Investment Trust ofCalifomia (CalTRUST) The City may invest in shares of beneficial interest issued by the Investment Trust of California (CalTRUST), a local government investment pool established by local entities as a joint powers authority pursuant to Califomia Government Code Sections 6509.7 and 53601 (P), provided: CalTRUST investments are limited to the securities and obligations authorized for local agency investment pursuant to Subdivisions (a) to (n), inclusive, of California Government Code Section 53601; and CalTRUST shall have retained an investment adviser that: Is registered or exempt from registration with the Securities and Exchange Commission; Has not less than five years experience investing in the securities and obligations authorized for local agency investment pursuant to subdivisions (a) to (n), inclusive, of California Government Code Section 53601; and Has assets under management in excess of five hundred million dollars ($500,000,000). 9.1 Investment Pools: The City's Director of Finance/Treasurer or designee shall be required to investigate all local government investment pools and money market mutual funds prior to investing and performing at least a quarterly review thereafter while the City is invested in the pool or the money market fund. LAIF is authorized under provisions in Section 16429.1 of the California Government Code as an allowable investment for local agencies even though some of the individual investments of the pool are not allowed as a direct investment by a local agency. 10.0 Portfolio Adjustments: Should any investment listed in section 9.0 exceed a percentage-of-portfolio limitation due to an incident such as fluctuation in portfolio size, the affected securities may be held to maturity to avoid losses. When no loss is indicated, the Director of Finance/Treasurer shall consider reconstructing the portfolio basing his or her decision on the expected length of time the portfolio will be unbalanced. If this occurs, the City Council shall be notified. "8 - f-Cp CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 11.0 Collateralization: Under provisions of the California Government Code, California banks, and savings and loan associations are required to secure the City's deposits by pledging government securities with a value of 110 % of principal and accrued interest. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the City's total deposits. Collateral will always be held by an independent third party. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained. The market value of securities that underlay a repurchase agreement shall be valued at 102% or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Since the market value of the underlying securities is subject to daily market fluctuations, the investments in repurchase agreements shall be in compliance if the value of the underlying securities is brought back up to 102% no later than the next business day. The Director of Finance/Treasurer, at his or her discretion, may waive the collateral requirement for deposits that are fully insured up to $100,000 by the Federal Deposit Insurance Corporation. The right of collateral substitution is granted. 12.0 Safekeeping and Custody: All City investments shall identify the City of Chula Vista as the registered owner, and all interest and principal payments and withdrawals shall indicate the City of Chula Vista as the payee. All securities shall be safe kept with the City itself or with a qualified financial institution, contracted by the City as a third party. All agreements and statements will be subject to review annually by external auditors in conjunction with their audit. In the event that the City has a financial institution hold the securities, a separate custodial agreement shall be required. All securities shall be acquired by the safekeeping institution on a "Delivery-Vs-Payment" (DVP) basis. For Repurchase Agreements, the purchase may be delivered by book entry, physical delivery or by third-party custodial agreement consistent with the Government Code. The transfer of securities to the counter party bank's customer book entry account may be used for book entry delivery. 13.0 Diversification: The City's investment portfolio will be diversified to avoid incurring unreasonable and avoidable risks associated with concentrating investments in specific security types, maturity segment, or in individual financial institutions. With the exception of U.S. Treasury securities and authorized pools, no more than 60% of the total investment portfolio will be invested in a single security type or with a single financial institution. In addition, no more than 10% of the investment portfolio shall be in securities of anyone issuer except for U.S. Treasuries and U.S. Government Agency issues. A. Credit risk, defined as the risk of loss due to failure of the insurer of a security, shall be mitigated by investing in those securities with an "A" or above rating and approved in the Investment Policy and by diversifying the investment portfolio so that the failure of anyone issuer would not unduly harm the City's cash flow. 3~47 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 B. Market risk, defined as the risk of market value fluctuations due to overall changes in the general level of interest rates, shall be mitigated by structuring the portfolio so that securities mature at the same time that major cash outflows occur, thus eliminating the need to sell securities prior to their maturity. It is explicitly recognized herein, however, that in a diversified portfolio, occasional measured losses are inevitable and must be considered within the context of overall investment return. The City's investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated. 14.0 Maximum Maturities: To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5) years from the date of purchase, unless, the legislative body has granted express authority to make that investment either specifically, or as a part of an investment program approved by the City Council. 15.0 Internal Control: The Director of Finance/Treasurer shall establish a system of internal controls designed to prevent loss of public funds due to fraud, employee error, misrepresentation by third parties, or unanticipated market changes. No investment personnel may engage in an investment transaction except as provided for under the terms of this Investment Policy and the procedure established by the Director of Finance/Treasurer. The external auditors shall annually review the investments with respect to the Investment Policy. This review will provide internal control by assuring compliance with policies and procedures for the investments that are selected for testing. Additionally, account reconciliation and verification of general ledger balances relating to the purchasing or maturing of investments and allocation of investments to fund balances shall be performed by the Finance Department and approved by the Director of Finance/Treasurer. To provide further protection of City funds, written procedures prohibit the wiring of any City funds without the authorization of at least two of the following four designated City staff: 1. Director of Finance/Treasurer 2. Assistant Director of Finance 3. Treasury Manager 4. Fiscal Operations Manager 16.0 Performance Standards: This Investment Policy shall be reviewed at least annually by the Director of Finance/Treasurer to ensure its consistency with the overall objective of preservation of principal, liquidity, and return, and its relevance to current law and financial and economic trends. All financial assets of all other funds shall be administered in accordance with the provisions of this Investment Policy. ".;;; L1 <7 :;;-,0 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 The monies entrusted to the Director of Finance/Treasurer will be held in a passively managed ("hold to maturity") portfolio. However, the Director of Finance/Treasurer will use best efforts to observe, review, and react to changing conditions that affect the portfolio, and to do so in a manner that is consistent with this Investment Policy. 16.1 Market Yield (Benchmark): The investment portfolio shall be managed to attain a market-average rate of return throughout budgetary and economic cycles, taking into account the City's investment risk constraints and cash flow. Investment return becomes a consideration only after the basic requirements of investment safety and liquidity have been met. Because the investment portfolio is designed to operate on a 'hold-to-maturity' premise (or passive investment style) and because of the safety, liquidity, and yield priorities, the performance benchmark that will be used to determine whether market yields are being achieved shall be the average of the monthly LAIF rate and the 12-month rolling average 2 - Year Constant Maturity Treasury (CMT) rate. While the City will not make investments for the purpose of trading or speculation as the dominant criterion, the Director of Finance/Treasurer shall seek to enhance total portfolio return by means of ongoing portfolio and cash management. The prohibition of highly speculative investments precludes pursuit of gain or profit through unusual risk and precludes investments primarily directed at gains or profits from conjectural fluctuations in market prices. The Director of Finance/Treasurer will not directly pursue any investments that are leveraged or deemed derivative in nature. However, as long as the original investments can be justified by their ordinary earning power, trading in response to changes in market value can be used as part of on-going portfolio management. 17.0 Reporting: The Director of Finance/Treasurer shall submit a quarterly investment report to the City Council and City Manager following the end of each quarter. This report will include the following elements: . Type of investment . Institutional Issuer . Purchase Date . Date of maturity . Amount of deposit or cost of the investment . Face value of the investment . Current market value of securities and source of valuation . Rate of interest . Interest earnings . Statement relating the report to its compliance with the Statement of Investment Policy or the manner in which the portfolio is not in compliance . Statement on availability of funds to meet the next six month's obligations . Monthly and Year-to-date Budget Amounts for Interest Income . Percentage of Portfolio by Investment Type g-4q CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 · Days to Maturity for all Investments · Comparative report on Monthly Investment Balances & Interest Yields · Monthly transactions This quarterly investment report shall be an information item for the City Council and City Manager. In addition, a commentary on capital markets and economic conditions may be included with the report. 18.0 Investment Policy Adoption: By virtue of a resolution of the City Council of the City of Chula Vista, the Council shall acknowledge the receipt and filing of this annual statement of Investment Policy for the respective fiscal year. :::< ~- 0 ::.? <::? CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 GLOSSARY AGENCIES: Federal agency securities. ASKED: The price at which securities are offered. (The price at which a firm will sell a security to an investor.) BANKERS' ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. The drafts are drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. An acceptance is a high-grade negotiable instrument. BASIS POINT: One one-hundredth of a percent (i.e., 0.01 %) BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) BROKER: A broker brings buyers and sellers together for a commission. He does not take a position. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CDs are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMMERCIAL PAPER: Short term unsecured promissory note issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, Bank of America, etc. COUPON: a). The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit ofthe issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. s-51 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non-interest bearing money market instrwnents that are issued at a discount and redeemed at maturity for full face value (e.g., U.S. Treasury Bills). DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions (e.g., S&Ls, small business firms, students, farmers, farm cooperatives, and exporters). FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A Federal agency that insures bank deposits, currently up to $100,000 per deposit. FEDERAL FUNDS RATE: The rate of interest at which Federal funds are traded. This rate is currently pegged by the Federal Reserve though open-market operations. FEDERAL HOME LOAN BANKS (FHLB): The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks playa role analogous to that played by the Federal Reserve Banks vis-a-vis member commercial banks. FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC): Created to promote the development of a nationwide secondary market in mortgages. It does this by purchasing residential mortgages from financial institutions insured by an agency of the federal government and selling its interest in them through mortgage backed securities. The interest and principal payments from the mortgages pass through to the investors either monthly, semiannually or annually. FEDERAL LAND BANK (FLB): Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a Federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA's securities are highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. '3-S~ CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 FEDERAL OPEN MARKET COMMITTEE (FOMe): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other presidents serve on a rotating basis. The committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven-member Board of Governors in Washington, D.C.; 12 regional banks and about 5,700 commercial banks are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA OR GINNIE MAE): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA or VA mortgages. The term "pass-through" is often used to describe Ginnie Maes. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. MARKET VALUE: The pnce at which a security is trading and could presumable be purchased or sold. MARKET REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase-reverse agreements that establish each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller- borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable. NEGOTIABLE CERTIFICATES OF DEPOSIT: Unsecured obligations of the financial institution, bank or savings and hill, bought at par value with the promise to pay face value plus accrued interest at maturity. They are high-grade negotiable instruments, paying a higher interest rate than regular certificates of deposit. OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer). S..5.3 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit: Sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary Policy tool. PORTFOLIO: Collection of securities held by an investor. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC)-registered securities broker/dealers, banks and a few unregulated firms. PRUDENT PERSON RULE: An investment standard. In some states, the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state-the so - called "legal list" . In other states, the trustee may invest in a security if it is one that would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capita!. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their position. Exception: when the Fed is said to be doing RP, it is lending money that is, increasing bank reserves. SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. STUDENT LOAN ASSOCIATION NOTES (SLMA or SALLIE MAE): A U.S. Corporation and instrumentality of the U.S. Government. Through its borrowings, funds are targeted for loans to students in higher education institutions. SLMA securities are highly liquid and are widely accepted. SMALL BUSINESS ADMINISTRATION (SBA): The portion of these securities which are guaranteed by the Federal government to provide financial assistance through direct loans and loan guarantees to small businesses. Cash flows from these instruments may not be in equal installments because of prepayments. 3-51 CITY OF CHULA VISTA INVESTMENT POLICY AND GUIDELINES FISCAL YEAR 2007/2008 SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15C3-1: See "Uniform Net Capital Rule". TENNESSEE VALLEY AUTHORITIES (TV A): A U.S. Corporation created in the 1930s to electrify the Tennessee Valley area; currently a major utility headquartered in Knoxville, Tennessee. TV A securities are highly liquid and are widely accepted. TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. TREASURY BOND: Long-term U.S. Treasury securities having initial maturities of more than 10 years. TREASURY NOTES: Intermediate-term coupon bearing U.S. Treasury having initial maturities of one year to ten years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker/dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash. YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) Income Yield is obtained by dividing the current dollar income by the current market price for the security. (b) Net Yield or Yield to Maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. 3-55 ITEM TITLE: SUBMITTED BY: REVIEWED BY: CITY COUNCIL AGENDA STATEMENT ~'\I}f::.. CITY OF ,5' u~ CHUIA VISTA FEBRUARY 12, 2008 Item~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE PURCHASE OF JANITORIAL SUPPLIES FROM CAMEO JANITORIAL SUPPLY, CORPORATE EXPRESS, PADRE JANITORIAL SUPPLY, AND W AXIE JANITORIAL IN ACCORDANCE WITH TERMS AND CONDITIONS OF CITY OF CHULA VISTA BID 1-07/08 FOR A ONE (1) YEAR PERIOD BEGINNING JANUARY 1, 2008 THROUGH DECEMBER 31, 2008, WITH FIVE (5) ONE YEAR OPTIONS TO EXTEND BY MUTUAL CONSENT THROUGH DECEMBER 31, 2013. , DIRECTOR OF FIN~\(/(}lliASURErLf1'K CITY MANAGER ~rv 4/5THS VOTE: YES D NO ~ SUMMARY City ofChula Vista Request for Bid 01-07/08 was mailed to five vendors, advertised in the Star News and posted electronically on Planet Bids. Fifteen vendors responded. Samples for a majority of the products were reviewed and approved by the Custodial and Facility Manager. Adoption of the resolution awards the bid to four vendors and results in an annual savings to the City of$18,800. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 (b) (2) of the State CEQA Guidelines; therefore, pursuant to Section 15060 (b)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION Council adopt the resolution. 4-1 FEBRUARY 12, 2008, 1tem~ Page 2 of2 BOARDS/COMMISSION RECOMMENDA nON Not Applicable. DISCUSSION City of Chula Vista Request for Bid 01-07/08 was mailed to five vendors, advertised in The Star News and posted electronically on Planet Bids. Fifteen vendors responded, one of which was a local company. Samples for a majority of the products were reviewed and approved by the Custodial and Facility Manager. The Award is recommended to the four vendors with the best competitive pricing. Responses were reviewed and computed on an all or none basis, by each lot and then by individual item. The best interest of the City is served awarding by individual item to four vendors, resulting in a savings of $18,800. The total cost to award to the overall lowest bid would be $123,257. One vendor would receive the award. The total cost to award by lot based on lowest bid by lot would be $122,948. Two vendors would receive the award. The total cost to award by lowest bid on each individual item would be $104,443. Four vendors would receive the award. All pricing was based on estimated quantities. DECISION MAKER CONFLICT Not Applicable Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 1 8704.2(a)(1) is not applicable to this decision. FISCAL IMPACT There is no direct fiscal impact from approving this resolution in that funds expended will have been approved through the normal budget or appropriation process. ATTACHMENTS None. Prepared by: Jay Hams, Acting Sf. Procurement Specialist, Finance Department, / Purchasing Division and Suzanne Brooks, Acting Purchasing Agent. 4-2 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE PURCHASE OF JANITORIAL SUPPLIES FROM CAMEO JANITORIAL SUPPLY, CORPORATE EXPRESS, PADRE JANITORIAL SUPPLY, AND W AXIE JANITORIAL IN ACCORDANCE WITH TERMS AND CONDITIONS OF CITY OF CHULA VISTA BID 1-07/08 FOR A ONE (1) YEAR PERIOD BEGINNING JANUARY 1, 2008, THROUGH DECEMBER31, 2008, WITH FIVE (5), ONE (1) YEAR OPTIONS TO EXTEND BY MUTUAL CONSENT THROUGH DECEMBER 31, 2013 WHEREAS, City of Chula Vista Request for Bid 01-07/08 was mailed to five vendors, advertised in The Star News, and posted electronically on Planet Bids; and WHEREAS, fifteen vendors responded, of which one was a local company; and WHEREAS, samples for a majority of the products were reviewed and approved by the Custodial and Facility Manager; and WHEREAS, the award is recommended to the four vendors with the best competitive pricing; and WHEREAS, responses were reviewed and computed on an all or none basis, by each lot and then by individual item; and WHEREAS, the best interest of the City is served awarding by individual item to four vendors (Cameo Janitorial Supply, Corporate Express, Padre Janitorial Supply, and Waxie Janitorial), resulting in a savings of$18,800. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chu1a Vista does hereby authorize the purchase of janitorial supplies from Cameo Janitorial Supply, Corporate Express, Padre Janitorial Supply, and Waxie Janitorial in accordance with terms and conditions of City of Chula Vista Bid 1-07/08 for a one (1) year period beginning January 1, 2008, through December 31, 2008, with five (5), one (1) year options to extend by mutual consent through December 31, 2013. Presented by: Approved as to form by: Maria Kachadoorian Director of Finance J :\AnorneyIRESO\PURCHASE AGMT\Janitorial supplies _ OZ_12_08.doc 4-3 CITY COUNCIL AGENDA STATEMENT ~~~ CITY OF ,,<< ""'~ CHUlA VISTA FEBRUARY 12,2008 Item.5 SUBMITTED BY: REVIEWED BY: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE PURCHASE OF OFFICE SUPPLIES FROM CORPORATE EXPRESS IN ACCORDANCE WITH TERMS AND CONDITIONS OF COUNTY OF SAN DIEGO CONTRACT #519042 FOR A ONE (1) YEAR PERIOD EFFECTNE JULY 1, 2007 THROUGH JUNE 30, 2008, WITH FOUR (4) ONE YEAR OPTIONS TO EXTEND THROUGH DECE1'fW::R 31, 2012. DIRECTOR OF FIN CE/TREASURER c.f )~ CITY MANAGER 4/5THS VOTE: YES D NO ~ ITEM TITLE: SUMMARY The County of San Diego has awarded a contract to Corporate Express for office supplies. The City of Chu1a Vista was named as a primary agency in the bid and therefore qualifies for all rights and privileges afforded the County. Adoption of the resolution authorizes the City to purchase office supplies from Corporate Express under the same terms as the County of San Diego, which on average has resulted in a 61.5% discount off list price for office supplies. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378 (b) (2) of the State CEQA Guidelines; therefore, pursuant to Section 15060 (b )(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION Council adopt the resolution. 5-1 FEBRUARY 12,2008 Item 5 Page 2 of2 BOARDS/COMMISSION RECOMMENDATION Not Applicable. DISCUSSION Chula Vista Municipal Code Section 2.56.140 (Attachment A) authorizes the purchasing agent to participate in cooperative bids with other government agencies for the purchase of materials of common usage provided that such items are purchased through a competitive process that the purchasing agent determines to be consistent with good purchasing practices. The City has purchased office supplies from Corporate Express for the past ten (10) years through cooperative contracts with the County of San Diego. This agreement has worked well and has eliminated the necessity for Chula Vista to bid out office supplies as a standalone requirement. On average, the City has received a 61.5 % discount off list price for office supplies and roughly 97% of orders placed were guaranteed filled complete and delivered within 24- hours directly to the ordering department. This just in time arrangement has enabled the City to eliminate receiving the orders in Central Receiving and then having to deliver the product to the ordering department. The County of San Diego went out to bid for a new office supply contract and has awarded an agreement to Corporate Express. The estimated armual purchases by the County and other participating public agencies are $20 million. The leverage provided by an agreement of this magnitude has resulted in economy of scale discounts extremely favorable to contract participants. The County of San Diego awarded the contract to Corporate Express effective July 1, 2007. The City of Chula Vista has received contract pricing on all 2007-2008 fiscal year purchase orders. This resolution formalizes the Council's approval to participate in the office supply cooperative bid. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. FISCAL IMPACT There is no direct fiscal impact from approving this resolution in that funds expended will have been approved through the normal budget or appropriation process. ATTACHMENTS City of Chula Vista Municipal Code 2.56.140 Prepared by: Jay Harris, Acting Sr. Procurement Specialist, Finance Department, I Purchasing Division and Suzanne Brooks, Acting Purchasing Agent. 5-2 Chula Vista Municipal Code or trade-in shan be made to the highest responsive and responsible bidder, in accordance with the competitive bid procedures established by the pur- chasing agent. C. Donations. Supplies, materials, and equip- ment, when the estimated value involved is $10,000 or less, may be donated, or sold for less than fair market value, to local civic or social orga- nizations, where it is deemed by the city manager that such a disposition of property would best serve the city's public interests. Such donations or dis- counted sale ofitems valued in excess of $10,000 must be approved by resolution of the city council. D. Worthless Property. In the case of scrap or survey items having no estimated or appraised value and which have not been desired by any civic or social organization, the purchasing agent may dispose of such items in any manner he or she deems appropriate, keeping fun records of such dis- position. E. Special Procedures for Disposition of Li- brary Materials. The city librarian shall submit to the purchasing agent reports showing used, dam- aged, or unneeded library materials and indicating disposition thereof. The librarian may, at his or her discretion, donate such materials to the Friends of the Chula Vista Public Library for such book sales as they may desire, or he or she may offer such ma- terials to any bona fide charitable or nonprofit in- stitutional organizations serving primarily the interests of the city. If at any time the librarian chooses to dispose of such materials other than as provided herein, he or she shan follow the general procedures set forth hereinabove. (Ord. 2899 ~ 1, 2003; Ord. 2766 ~ 1, 1998). 2.56.130 Sale of real property - Procedure. The purchasing agent, with the recommendation of the city manager and approval of the city coun- cil, shall have the power to sen for fair value any real property owned by the city which has been declared by the city council to have no present or future use for public purposes. Notice of such sale shall be published at least once on the city's Inter- net web site, or in a newspaper of general circula- tion in the city, and any other method of advertising that is determined by the purchasing agent to be in the city's best interest. Real property may be sold for less than fair market value upon a determination by the city council that such sale will be in the public interest. (Ord. 2899 ~ 1,2003; Ord. 2766 ~ 1, 1998). "ATTACHMENT A" 2.56.150 a56.140) Cooperative purchasing agreements. No provision of this chapter shall be interpreted or construed to prohibit or prevent the city from purchasing supplies, equipment, and services by contracts, arrangements, and agreements for coop- erative purchasing programs with the state of Cali- fornia, the county of San Diego, the city of San Diego, or any other public agency, school district, or water authority within the United States; pro- vided, that such items are purchased through a competitive process that the purchasing agent determines to be consistent with good purchasing practices. If the contract, agreement, or arrange- ment exceeds $100,000, then city council approval is required. (Ord. 2899 ~ 1, 2003; Ord. 2766 ~ 1, 1998). 2.56.150 Reports to city councl1. The director of finance shall provide the city council with reports regarding city purchasing practices in such form and at such intervals as the city council may direct. (Ord. 2899 ~ 1,2003; Ord. 2766 ~ 1, 1998). 2-89 (Revised 8104) . --,----' _.._-----~._,.. ----. . ~.,------_._----"--- 5-3 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE PURCHASE OF OFFICE SUPPLIES FROM CORPORATE EXPRESS IN ACCORDANCE WITH TERMS AND CONDITIONS OF COUNTY OF SAN DIEGO CONTRACT #519042 FOR A ONE (1) YEAR PERIOD EFFECTIVE JULY 1, 2007, THROUGH JUNE 30, 2008, WITH FOUR (4), ONE (1) YEAR OPTIONS TO EXTEND THROUGH DECEMBER 31, 2012 WHEREAS, Chula Vista Municipal Code section 2.56.140 authorizes the purchasing agent to participate in cooperative bids with other government agencies for the purchase of material of cornmon usage; and WHEREAS, the County of San Diego went out to bid a new office supply contract and has awarded an agreement to Corporate Express; and WHEREAS, the City of Chula Vista was named as a primary agency in the bid and therefore qualifies for all rights and privileges afforded the County; and WHEREAS, the City ofChula Vista had a representative from the Purchasing Division as part of the selection team to assist in the selection of the successful vendor; and WHEREAS, the Purchasing Agent has determined that the selection process was consistent with good purchasing practices; and WHEREAS, consequently, the City of Chula Vista has purchased office supplies from Corporate Express for the past ten years through cooperative contracts with the County of San Diego; and WHEREAS, the estimated annual purchases by the County and other participating public agencies are $20 million; and WHEREAS, the leverage provided by an agreement of this magnitude has resulted in economies of scale discounts extremely favorable to contract participants; and WHEREAS, on average, the City has received a 61.5 percent discount oflist prices for office supplies and roughly 97 percent of orders placed were guaranteed filled complete and delivered within 24 hours directly to the ordering department; and WHEREAS, this just-in-time arrangement has enabled the City to eliminate receiving the orders in Central Receiving and then having to deliver the product to the ordering department. J:\Atlamey\RESO\PURCHASE AGMT\Corporate Express_02.12-08.doc 5-4 Resolution No. 2008- Page 2 NOW, THEREFORE, BE IT RESOLVED the City Council of the City ofChula Vista does hereby authorize the purchase' of office supplies from Corporate Express in accordance with terms and conditions of County of San Diego Contract #519042 for a one (1) year period effective July 1, 2007, through June 20, 2008, with four (4), one (1) year options to extend through December 31, 2012. Presented by: Approved as to form by: Maria Kachadoorian Director of Finance J:\AlIomey\RESQlPURCHASE AGM1\Corporate Express_02-12-08.doc 5-5 CITY COUNCIL AGENDA STATEMENT ~Y!f::. CITY OF H ..-=. CHUlA VISTA SUBMITTED BY: 2/12/08, Item b RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA TO DENY THE RECOMMENDATION OF THE SAFETY COMMISSION REGARDING THE INSTALLATION OF AN ALL- WAY STOP CONTROL AT THE INTERSECTION OF OLEANDER AVENUE AND TAMARACK COURT/STREET AND AFFIRM THE DECISION OF THE CITY ENGINEER DIRECTOR OF ENG~\ERING AND GENERAL SERVICESG;;6- CITY MANAGER ~\)\ ASSISTANT CITY ~ANAGER c.;r- 4/5THS VOTE: YES 0 NO [gJ ITEM TITLE: REVIEWED BY: BACKGROUND On October 19,2007 a resident of Tamarack Court requested an all-way stop control be installed at the intersection of Oleander Avenue and Tamarack Court. Staff performed an all-way stop control warrant study, per Council Policy #478-03, at this intersection and presented a report to the Safety Commission at the regular meeting of November 8, 2007. Since this intersection does not meet the requirements warranting all-way stop control, staffs recommendation was to deny the request to establish all-way stop control at this intersection. However, the Safety Commission agreed with the concerned residents present at the public hearing and voted to recommend the requested all-way stop control at this location. In accordance with Council Policy 478-03, this item is therefore forwarded to the City Council for their consideration. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical exemption pursuant to Section 15301(c) (Existing Facility) of the State CEQA Guidelines because it involves installation of an all way stop sign within an existing intersection. Thus, no further environmental review is necessary. RECOMMENDATION 1. City Council deny the recommendation of the Safety Commission regarding the installation of an all-way stop control at the intersection of Oleander A venue and Tamarack Court/Street and affirm the decision of the City Engineer and concur with staff recommendation to install the following: . stop signs for eastbound and westbound traffic on Tamarack Court/Street complete with limit lines and "STOP" legends . red curb on Oleander Avenue, south of Tamarack Court and Street, for a distance of25'. . red curb on east side of Oleander Avenue north of Tamarack Court for a distance of approximately 160'. 6-1 2/12/08, Item~ Page 2 of 8 BOARDS/COMMISSION RECOMMENDA nON The Safety Commission, at their meeting of November 8, 2007, voted 5-0-2 (Liken/Navarro absent) to reject staffs recommendation, and instead, recommended the installation of all-way stop control at the intersection of Oleander Avenue and Tamarack Court. It should be noted that, at the Safety Commission meeting of November 8, 2007, two citizens attended the meeting, voiced their opinion about the proposed all-way stop and were in support of the proposed all-way stop. The Safety Commission, at their meeting of January 8, 2008, voted 6-0-1 (Perrett absent) to approve a resolution recommending that City Council review the request for all-way stop control at the intersection of Oleander Avenue and Tamarack Court/Street and pursuant to Council Policy 11 0-09(A)(8)( c), order the installation of said all-way stop control at such intersection based on the below-listed findings in accordance with Council Policy 110-09(8): . The Safety Commission has taken testimony from the public on 11/08/01, 9/08/05, 10/13/05,12/08/05,10/11/07, and 11/8/07, on traffic concerns along the 1600 block of Oleander Avenue; and . There has been a history of speeding, most recently with an 85% speed of 12mph above the posted speed limit; and . The residents have expressed strong desire for the all-way stop; and . Several traffic control measures have not resolved the speeding issue; and . Existing sight distance is below recommended standards and further degraded by fluctuating on-street parking conditions. DISCUSSION On July 19, 2007, staffreceived a letter from Ms. Evelyn Sanchez requesting the installation of all-way stop control at the intersection of Oleander Avenue and Tamarack Court. Staff conducted a preliminary all-way stop warrant study in accordance with Council Policy #478-03, the results of which are presented below in this report. Staff has also researched previous citizen requests that were presented to the Safety Commission regarding this segment of Oleander Avenue. The following is a summary of actions regarding Oleander Avenue between Main Street and Sequoia Street (please see attachments for copies of meeting minutes regarding each item): On November 8, 200 I requests for all-way stop control at the intersections of Oleander Avenue and Sequoia Street, and Oleander Avenue and Tamarack Court, were brought before the Safety Commission. Oleander and Sequoia: An all-way stop warrant study was completed for the intersection of Oleander Avenue and Sequoia Street and scored 29 out of a possible 100 points. Staffs recommendation, based on the points awarded in the warrant study, was to deny the installation of an all-way stop. The Safety Commission disagreed, stating that the sight distance constraints and proximity to a nearby school were enough to warrant the installation. The Commission 6-2 2/12/08, Item l.JJ Page 3 of 8 rejected staffs request, and recommended the all-way stop be installed. The all-way stop was ultimately installed. Oleander and Tamarack: An all-way stop warrant study was completed for the intersection of Oleander Avenue and Tamarack Street, and scored 20 out of a possible 100 points. Staff's recommendation, based on the points awarded in the warrant study, was to deny the installation of an all-way stop. The Safety Commission agreed and recommended the all way stop not be installed, citing the intersection's proximity with the recently approved all-way stop at Sequoia, its distance from any nearby schools, and the lack of any significant accident history. On September 8. 2005, during oral communications a resident asked staff to evaluate Oleander A venue to see if stop signs at Tanoak Court were warranted. He stated speeding vehicles traveling along Oleander Avenue were a hazardous situation for residents of the area. At the Safety Commission's request, Staff agreed to evaluate Oleander Avenue, and went on to report their findings at the October 13, 2005 Safety Commission hearing. On October 13. 2005, staff presented a report to the Safety Commission responding to the September 8, 2005 request for a stop sign evaluation at Tanoak Court. The report recommended the installation of traffic calming measures to reduce speeds along Oleander A venue, stating stop signs were not the best tool to use when dealing with speeding issues. The Safety Commission agreed with staff s recommendation to install various traffic calming measures, but also asked staff to evaluate the intersection of Tanoak Court and Oleander Avenue, as well as Tamarack Court and Oleander A venue, for the installation of stop signs. On December 8. 2005, responding to a request from the Safety Commission, staff presented a report regarding traffic calming along Oleander A venue, including the possible installation of all-way stop control at the intersections of Oleander Avenue and Tamarack Court as well as Oleander Avenue and Tanoak Court. Oleander Avenue and Tamarack Court: An all-way stop warrant study was completed for the intersection of Oleander A venue and Tamarack Court and scored 24 out of a possible 100 points. Staff's recommendation, based on the points awarded in the warrant study, was to deny the installation of the all-way stop. The Safety Commission agreed and recommended the all-way stop not be installed citing that stop signs are not intended to be used as traffic calming devices. Oleander Avenue and Tanoak Court: An all-way stop warrant study was completed for the intersection of Oleander Avenue and Tanoak Court and scored 21 out of a possible 100 points. Staffs recommendation, based on the points awarded in the warrant study, was to deny the installation of the all-way stop. The Safety Commission agreed and recommended the all-way stop not be installed, again, citing that stop signs are not intended to be used as traffic calming devices. In addition to the all-way stop recommendations, staff recommended the installation of a curve warning sign (for the southbound direction of travel) with a 20 MPH advisory speed limit for the curve. The Safety Commission agreed with the recommendation for the curve warning sign. After some discussion, the Safety Commission also recommended the wattage for a street light be increased from 100w to 150w. This work was completed in January of2006. 6-3 2/12/08, Item~ Page 4 of 8 On October 11. 2007 a request for all-way stop control at the intersection of Oleander Avenue and Tamarack Court was brought before the Safety Commission. After some discussion, the Safety Commission continued the item to the next regularly scheduled meeting so staff could more thorougWy respond to questions and concerns raised by both the public and commissioners. The intersection of Oleander Avenue and Tamarack Court / Tamarack Street is a four-legged intersection. Oleander A venue is a two-lane Class III Collector roadway and is 40' wide curb-to- curb. Oleander Avenue is striped with a double yellow centerline and parking is delineated with white painted lines on both sides of the roadway. The total daily approach traffic volume is 1,593, with a posted speed limit of 25 mph, and 85th percentile speeds of 37 mph for both northbound and southbound directions of travel. East of Oleander Avenue, Tamarack Court is a two-lane (one lane each direction) residential street, 36' wide curb-to-curb, with parking allowed on both sides of the street and a total approaching volume of 316 vehicles per day . West of Oleander A venue, Tamarack Street is also a residential street with two lanes (one lane each direction), 36' wide curb-to-curb, with parking allowed on both sides of this street. The total approaching volume for Tamarack Street is 166 vehicles per day. Currently there are no existing stop signs on either Tamarack Court or Tamarack Street at their intersections with Oleander Avenue. When considering an intersection for an all-way stop control, several factors are studied to determine the need for an installation. Pedestrian and vehicle volumes, accident history, along with physical factors such as sight distances, vehicle speed, roadway alignment (such as horizontal and vertical curves), and topography, are all taken into consideration. A review of the accident history for this intersection shows no reported accidents at this location within the past three years. All-Wav Stop Warrant Studv: Physical Conditions: The following table summarizes the existing conditions for the streets at this intersection: Street Oleander Avenue Tamarack Ct./St. Direction/Width North-South/40' East-West/36' ADT 1,593 (10/2007) 166 on Tamarack Street Approaching onlv 316 on Tamarack Court Exist. Speed limit 25 mph (Posted) 25 mph (prima facie, not posted) 85th % speed 37 mph (southbound) Unknown 37 mnh (northbound) Number of Lanes One lane in each direction One lane in each direction Striping Double yellow centerline & None parking lane striping 8' off curb On-Street Parking Allowed Allowed 6-4 2/12/08, Item_ Page 5 of8 Classification Class III Collector Residential Vertical Alignment NB approach, - 6.93% grade SB approach + 7.30 % grade NB: Tangent SB: 400' Radius, begins 50' north of the intersection EB approach, -3.50% grade WB approach, -3.25% grade Horizontal Alignment Tangent Other conditions An all-way stop warrant evaluation was conducted and the subject intersection was awarded a total of 22 points based on the following conditions: Accident Historv: (0 points assigned out of a maximum of25 points) o points were assigned because there were no reported, correctible accidents within three years of the investigation date. Unusual Conditions: (15 points assigned out ofa maximum 21 points) 5 points were assigned for required sight distance being less than 60%. 3 points were assigned for grades greater than 7% near the intersection. 7 points were assigned for prevailing speed of unstopped approaches being more than 10 mph higher than the posted or prima facie speed limit. * * It should be noted that Valle Lindo Elementary School is in the general area, but is not close enough to warrant any "Unusual Condition" points. Pedestrian Volume: (4 points assigned out ofa maximum 20 points) 4 points were assigned for observing 8 pedestrians crossing at this intersection. Traffic Volume: (0 points assigned out of a maximum of24 points) No points were assigned for this part of the warrant because oflow approach volumes. Traffic Volume Difference: (3 points assigned out ofa maximum 10 points) 3 points were assigned because of the intersection volume ratio. Tamarack Court and Tamarack Street approach volumes are 30.3% of the approach volumes on Oleander Avenue. Intersection Sight Distance: When investigating sight distance measurements, field measurements are compared to the required stopping sight distance values, as listed in the City of Chula Vista Design Standard TR07-A. The following table summarizes our findings: 6-5 2/12/08,Item~ Page 6 of 8 Speed 85th% Measured Measured Required Sight Sight Street Direction Limit Speed Sight Distance Distance Adequate Name of Traffic (Oleander (Oleander Distance (Tamarack (Tamarack Avenue) Avenue) St.) Ct.) · Oleander SB 25 mph 37 mph SB 260' +300' 230' No Avenue NB 37mphNB 260' 206' 132' No · These vehicles are traveling on Oleander Avenue being viewed from Tamarack Ct. or Tamarack Street by motorists stopped behind !be curb return or cross gutter. Motorists traveling westbound on Tamarack Court, wishing to enter Oleander Avenue, have 230' and 132' of available sight distance when looking toward southbound and northbound traffic, respectively. Motorists traveling eastbound on Tamarack Street, wishing to enter Oleander Avenue, have over 300' facing southbound traffic and 206' facing northbound traffic of available sight distance (a minimum of 260' of stopping sight distance is required). Looking toward northbound traffic, the available sight distance measured at this intersection is not adequate for the 85th percentile speed of 37 mph. A contributing factor to this limited sight distance is the on- street parking spaces located immediately adjacent to Tamarack Court and Tamarack Street, however, the most limiting factor for sight distance measured from Tamarack Court is the vertical curve located south of the intersection resulting in the 132' available sight distance measurement. The sight distance measurements shown above were performed with no vehicles parked near the intersection of Tamarack Court/Street near Oleander Avenue. The critical sight distances of 132' and 206' as shown above will reduce by approximately 40' if vehicles are parked within 25' of this intersection. Vehicles parked beyond 25' from the curb returns of Tamarack Court/Street on Oleander Avenue do not significantly affect the sight distance. Therefore, staff recommends the curbs to be painted on Oleander Avenue, south of Tamarack Court and Street, for a distance of 25'. In addition, the sight distance available to motorists on Tamarack Court looking north, at times, can be significantly reduced by parked vehicles. Even without the presence of parked vehicles this line of sight does not meet current sight distance standards. As a result, it is staffs recommendation that red curb be painted on the east side of Oleander for approximately 160' north of the subject intersection. While this may reduce available parking spaces in the area, it will allow the best sight distance possible at all times of the day. Concerns raised by residents in the area regarding the speed of vehicles traveling along Oleander Avenue are valid - the 85% speeds measured along Oleander Avenue are 12mph above the posted speed limit. Review of the previous safety commission reports regarding Oleander Avenue also shows the speeding problem is not new to the area, and has not gotten any better since the instaIilition of either the stop sign at Sequoia Street, or the striping/traffic calming modifications made over the past 6 years. In addition, staff reviewed accident rates at the intersection of Oleander and Sequoia and determined that there have been no changes in accident rates as a result of the all-way stop installation. 6-6 2/12/08, Item 10 Page 7 of8 Accident reports are generated by the City of Chula Vista Police Department for every reported accident, and then are submitted to the State of California. The data ultimately is organized and downloaded on a quarterly basis by City of Chula Vista Traffic Engineering Staff for analysis and data gathering purposes. According to the data downloaded from the State of California, there have been no accidents reported at the subject intersection. Although staff has determined there are sight distance limitations at this intersection, after reviewing the accident history it would appear that motorists recognize these limitations and take appropriate levels of caution when turning onto or off of Oleander Avenue at this intersection. As part of the all-way stop warrant analysis, a pedestrian count was taken in an attempt to determine the number of pedestrians crossing either road during what is typically the peak hour for pedestrian activity. In this case, staff observed the intersection on October 31 from 2:30 - 3 :30p.m. This time was chosen in order to see if there were a large number of students walking home from school that cross Tamarack Street, Tamarack Court, or Oleander Avenue. Staff counted 8 pedestrians during this "peak hour." This does not indicate a heavy amount of pedestrian activity at the subject intersection. The overall volume of traffic utilizing Oleander Avenue has increased over the past six years by approximately 10%. While there has been recent development in the area that may have affected traffic volumes along Oleander Avenue, this development has been completed for a long enough period of time to assume any changes in traffic patterns along Oleander A venue have already taken place. The City has set thresholds for major roadways in Chula Vista regarding acceptable levels of service. These thresholds, or levels of service (LOS), are based on the average delay a motorist can expect as a result of traffic volumes, and are reported as letter grades A through F with A being the best grade possible. For major arterials, the delay motorists experience is measured on an annual basis by City staff that drives these streets, recording the time it takes to get from "Point A" to "Point B." Their results are then reported to the City's Growth Management Oversight Committee (GMOC) which requires major arterials operate at a LOS C or better. Levels of service can also be estimated for smaller streets using the City of Chula Vista Street Capacity Standards that are based on the volume traveling along a particular classification of roadway. According to the street capacity standards a Class III Collector such as Oleander Avenue operates at LOS C if the average daily volume (ADT) of the roadway is 7,500 trips/day or less. As measured in October of 2007, Oleander Avenue currently handles 1,593 trips/day, resulting in an estimated LOS A. While levels of service are typically not assigned to local, or residential roads, they are designed with a certain capacity in mind. According to the City subdivision manual, a residential road is designed to accommodate 1,500 ADT. As measured in October of 2007, both Tamarack Street and Tamarack Court are well within their designed capacities. CONCLUSION The intersection of Oleander A venue and Tamarack Court/Street received a total of 22 points out of a possible 100 points, where a minimum of 45 points are required to justify the installation of an all-way stop control. Therefore, in accordance with Council Policy 478-03 and based on 1) the points awarded by the warrant study, 2) the lack of a significant accident history, 3) the low pedestrian usage, and 4) the estimated LOS A along Oleander A venue, staff does not recommend the installation of all-way stop control at this intersection. However, staff has additional recommendations regarding this intersection. 6-7 2/12/08, Item~ Page 8 of8 City Engineering staff, when reviewing new developments, typically requires developers to install stop signs on residential streets at intersections with collector streets. In order to maintain consistency across the City, it is staffs recommendation that stop signs be placed on Tamarack Court and Tamarack Street at Oleander Avenue, complete with limit lines and pavement legends. Recognizing the sight distance limitations, speeding issues that continue on Oleander Avenue, and residents concern for safety, staff further recommends painting the curbs red on Oleander Avenue south of Tamarack Court and Tamarack Street for a distance of 25' to prevent the obstruction of available sight distance by parked vehicles for the motorists wishing to enter Oleander Avenue. Furthermore, we recommend painting the curb red on the east side of Oleander Avenue, north of Tamarack Court, for a distance of approximately 160' in order to guarantee the maximum amount of sight distance possible at this location. These improvements amount to a decrease in available parking along Oleander Avenue by approximately seven parking spaces, however, staff does not believe this will have a significant impact to the surrounding area. Lastly, Traffic Engineering staff will continue to coordinate with the Police Department to provide more speed enforcement along Oleander Avenue, and to deploy the portable radar feedback signs more often along Oleander Avenue in an effort to reduce speeds in the area. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council Members and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. FISCAL IMPACT The estimated cost for installing two stop signs, painting limit lines, "STOP" legends, and red curb, at this intersection is $1,000.00, and can be accommodated by the Public Works operating budget. The estimated cost for the all-way stop installation at this intersection is $1,000.00, which will be funded by the Public Works operating budget. ATTACHMENTS 1. Location Map 2. Letter of Request 3. All-Way Stop Control Warrant Study 4. Past Safety Commission/Council Meeting Minutes 5. Safety Commission Resolution Prepared by: Hasib Baha, Associate Civil Engineer, Engineering and General Services Dept. M:\Engineer\AGENDA \CAS2008\02.12~08\RESO-Oleander _Tamarack _ A WS.doc 6-8 (' T :oil: ~fJl~~' ::; . ~:S ~I U~ u, July 16, 2007 ATTAC'WtNT '2.; CEIVED R- JUL 19~~EIVt , fJ7 /) . I 9 2007 Principal Civil Engineer City of Chula Vista - Traffic Engineering 276 Fourth Avenue Chula Vista, CA 91910 Dear Principal Civil Engineer, This is my second letter to the City of Chula Vista formally requesting the installation of a 4-way stop sign at the intersection of Tamarack Court and Oleander Avenue. This intersection is located at the top of a hill and is a blind intersection for drivers on Tamarack Court and Oleander Avenue. It is very common for drivers on Oleander Avenue to drive at excessively high speeds, well above 25 mph. I purchased my home in November 2005, located on the southwest comer of this intersection. Since that time I have had numerous near-misses attempting to back out from my driveway and one of our vehicles parked in front of our house was rear-ended (hit and run) by a driver turning onto Tamarack Court from Oleander Avenue at an excessively high speed. As a parent, I am also concerned for is the safety of the children in this neighborhood. Valle Lindo Elemetary School is located a few blocks from this dangerous intersection where children are seen regularly walking to and from school every day. Children regularly play in this neighborhood, oftentimes in the street. There is nothing slowing down motorists on Oleander Avenue and that is the real problem. Please help our neighborhood! 502 TAMARACK COURT CHULA VISTA, CA 91911-6010 (619) 421-9971 6-10 ATTACHMENT :3 ALL-WAY STOP WARRANT SUMMARY LOCATION Oleander Ave. / Tamarack Court DATE 10/24/2007 POLICY NUMBER 478-03 I EFFECTIVE DATE 103/06/2001 GENERAL PAGE 10F6 Points are assigned to each of these warrants. The total points possible are 100. The installation of an all-way stop control is justified with a minimum of 45 points, unless: Case 1: If Caltrans' criteria is met, the point system is not applicable. Case 2: If any of the five criteria is met to the extent of 100% an all-way stop control intersection may be warranted even though the minimum number of points is not accumulated. Case 3: If the following conditions are met: (a)The street to be controlled is within a residence district as defined in Section 515 of the California Vehicle Code, and No (b)The street to be controlled is classified a collector or is functioning as a collector, and Yes (c)The subject intersection is not within 600 feet from the nearest controlled intersection along the collector, and Yes (d)There is a parallei arterial highway that can be used as an alternative route, then Yes The subject intersection shall receive a bonus of 10 points. POINTS: o ALL-WAY STOP POINT SYSTEM CRITERIA: 1) ACCIDENT WARRANT: (25 points) Five Points are assigned for each accident susceptible to correction by an all-way stop control during any 12- month period prior to the investigation date. Total number of accidents correctible by all-way stop: 0 ( Maximum 25 points) 2) UNUSUAL CONDITION WARRANT: (21 points) 1) Adjacent to school, fire station, piayground, senior center and/or amusement park. (7 points maximum) a) within 100' of the intersection. b) between 101'-250' from the intersection. 0 pts c) between 251 '-400' from the intersection. d) within 500' of the intersection. 7 points 5 points 3 points 1 point 6-11 I ALL-WAY STOP WARRANT SUMMARY II LOCATION Oleander Ave. I Tamarack Court PAGE DATE 10/24/2007 2 OF 6 POLICY NUMBER 478-03 1 EFFECTIVE DATE 103/06/2001 2) Any visibility obstruction including horizontal and/or vertical curves which result in limited stopping sight distance based on either the posted speed limit or the 85% tile speed, whichever is higher. (7 points maximum) 132 260 x 100 = ~-,_.. 5pts a) provides for less than 40% of the required sight distance. b) provides for less than 50% of the required sight distance. c) '~W~*l<l~~!lQ!!!!~~~'I~~ffi!!~Q~!6fill1Ei,tEi~Oi(~~!~!gl1l!~I~~iJ9~! d) provides for less than 70% of the required sight distance. e) provides for less than 80% of the required sight distance. f) provides for less than 90% of the required sight distance. g) provides for less than 100 % of the required sight distance. ',:::.;C>; ;,,~...,...., '" 7 points 6 points , 5p6ints 4 points 3 points 2 points 1 point 3) An intersection leading to an arterial from an interior (circular) collector. Opts 2 points 4) Intersection with steep grades within 500' from the intersection on the downhill approach. a) greater than 9% grade b) greater than 8% grade Oleander = 7.30% 3 pts c)!grEiatei!tl1~q1%,rgracte'. ' ," Tatitarack Ct. ~Str"~ =3:5%'&3":25% "' " d) greater than 6% grade 7 points 5 points . ",' 3 points: 1 point 5) Intersection is on "Suggested Route To School" and no other controlled crossing is located within 600'. (7 points maximum) a) intersection is 300' from school grounds. b) intersection is 400' from school grounds. c) intersection is 500' from school grounds. d) intersection is 600' from school grounds. + 1,000' from Valle Lindo Elementary School Opts 7 points 5 points 3 points 1 point 6) High approach speeds. a) prevailing speeds are up to 5 mph higher than posted speed. b) prevailing speeds are up to 10 mph higher than posted speed. c) ~r,e;vai!irigjsplilE!a~arEi,rrid~ethan 10 mphhig~erlhar\po$~\l"~i?eedf! 7pts 1 point 4 points " 7 points Speed limit (Oleander Ave.) = Posted at 25 mph (85th %tile of _ mph) Approach Speeds (Tamarack Ct./Str.): Unknown (prima facie of 25 mph) 7) Adjacent to bus stop Public mailbox School bus drop-off 2 poi nts 2 points Opts 7 points ( Maximum 21 points) POINTS: 15 6-12 I ALL-WAY STOP WARRANT SUMMARY I LOCATION Oleander Ave. / Tamarack Court PAGE DATE 10/24/2007 30F6 POLICY NUMBER 478-03 I EFFECTIVE DATE 103/06/2001 3) PEDESTRIAN VOLUME (20 points ) Consideration is given to large numbers of pedestrians crossing the major street during the busiest hour of an average day. Peak Hour: 2:30 - 3:30 pm Number of Pedestrians: .:.. Pedestrians crossino maior street. Total durino the oeak oedestrian hour Volumes: 1-10 11-20 21-30 31-40 41-0VER Points: 4 8 12 16 20 ( Maximum 20 points) POINTS: 4 (E) = Estimated 4) TRAFFIC VOLUME (24 points ) Points are dependent upon the magnitude of vehicular volumes entering the intersection during the eight busiest hours of an average day. Traffic Counts (circle eight highest hour volumes): DIRECTION 600 700 800 900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 TOTAL NB 20 76 32 22 24 32 43 54 51 58 54 76 62 29 29 0 SB 37 113 88 33 43 51 45 58 51 61 50 55 49 36 19 0 SUBTOTAL 57 189 120 55 67 83 .88 112 102 119 104 131 11:1 65 48 0 EB 5 23 8 9 4 6 9 8 14 9 9 23 12 6 9 0 WB 19 30 26 14 19 16 8 20 15 17 4 11 24 18 15 0 SUBTOTAL 24 53 34 23 23 22 17 28 29 26 1.3 34 36 24 24 0 TOTAL 81 242 154 78 90 105 105 140 131 145 117 165 147 89 72 0 i : ! I . POINTS I I . : I . : . : I . -3 POINTS ARE ASSIGNED PER HOUR WHEN TOTAL ENTERING VEHICULAR VOLUMES EXCEED 500 AND MINOR STREET VOLUMES (INCLUDING PEDESTRIANS) EXCEED 200. -2 POINTS ARE ASSIGNED PER HOUR WHEN TOTAL ENTERING VOLUMES EXCEED 500 BUT MINOR STREET VOLUMES ARE LESS THAN 200, BUT MORE THAN 100. -1 POINT IS ASSIGNED PER HOUR WHEN TOTAL ENTERING VEHICULAR VOLUMES EXCEED 500 BUT MINOR STREET VOLUMES ARE LESS THAN 100. -1 POINT IS ASSIGNED PER HOUR WHEN TOTAL ENTERING VEHICULAR VOLUMES DO NOT MEET 500, BUT MINOR STREET VOLUMES EXCEED 200. In residence districts as defined by Section 515 cve, if the 85th percentile approach speed of the major street exceeds 35 miles per hour, the minimum vehicular volume warrants is 70% of the above requirements. - Both Tamarack Cl. & Tamarack Str. are within the "Residential District" ( Maximum 24 points) POINTS: 0 POINTS: d 6-13 ALL-WAY STOP WARRANT SUMMARY LOCATION Oleander Ave. / Tamarack Court DATE 10/24/2007 POLICY NUMBER 478-03 EFFECTIVE DATE 03/06/2001 5) TRAFFIC VOLUME DIFFERENCE ( 10 POINTS) PAGE 40F6 All-way stops operate best when the major and minor street approach traffic volumes are nearly equal. Points shall be assigned in accordance with the following table: *24-Hour Minor SI. A roach Volumes *24-Hour Major SI. Approach Volumes x 100 = 482 1,593 x 100 = PERCENTAGE 95-100 85-94 75-84 65-74 55-64 45-54 35-44 POINTS 10 9 8 7 6 5 4 15-24 5-14 0-4 2 1 o (Maximum 10 points) POINTS: 3 *For T-intersections, the percent is the ratio of the minor street approach volume to the highest single leg approach volume on the major street multiplied by one hundred. Minor Street appraosh volume Is estimated. CAL TRANS CRITERIA Cha ter 4 CalTrans Traffic Manual ny of the following conditions may warrant a multi-way STOP sign installation, regardless of the point system: 1) Where traffic signals are warranted and urgentiy needed, the multi-way stop may be an interim measure that can be installed quickly to control traffic while arrangements are being made for the signal installation. 2) An accident problem, as indicated by five or more reported accidents within a 12 month period of a type susceptible to correction by a multi-way stop installation. Such accidents inciude right- and left-turn collisions as well as right-angle collisions. 3) Minimum traffic voiumes - The total vehicular volume entering the intersection from all approaches must average at least 500 vehicles per hour for any 8 hours of an average day, and the combined vehicular and pedestrian volume from the minor street or highway must average at least 200 units per hour for the same 8 hours, with an average delay to minor street vehicular traffic of at least 30 seconds per vehicle during the maximum hour, but when the 85th percentile approach speed of the major street traffic exceeds 40 miles per hour ( ** ), the minimum vehicular volume warrant is 70 percent of the above requirements. ( **) This speed applies only to CalTrans Criteria 6-14 ALL-WAY STOP WARRANT SUMMARY LOCATION Oleander Ave. / Tamarack Court DATE 10/24/2007 POLICY NUMBER 478-03 EFFECTIVE DATE 03/06/2001 PAGE 50F6 ALL-WAY STOP SUMMARY INTERSECTION: Oleander Avenue (Major) Tamarack CourllTamarack St. (Minor) DATE INVESTIGATION WAS COMPLETED: October 24, 2007 TOTAL SCORE: 22 points out of a possible 100. The minimum required to justify an all-way stop control is 45 points. INTERSECTION DIAGRAM: 6-15 I ALL-WAY STOP WARRANT SUMMARY LOCATION Oleander Ave. / Tamarack Court DATE 10/24/2007 POLICY NUMBER 478-03 I EFFECTIVE DATE 103/06/2001 RECOMMENDATIONS: PAGE 6 OF 6 This intersection received a total of 22 points of a possible 100 points, where a minimum of 45 points are required to justify the installation of all-way stop control. Therefore, this intersection does not warrant the installation of an all-way stop control. REMARKS: J:lErigineerfTrafficlStaff/Susanm/AII-Way Stop Studies/A-W Stop (Oleander - Tamarack Ct)Revised.xls 6-16 SpeedSlatHour-736 Page 1 MetroCount Traffic Executive Speed Statistics bv Hour atasets : te: irection: Jrvey Duration: entifier: ata type: [Oleander] Between Tamarack - Main 5 - South bound A>B, North bound B>A., Lane: 0 12:00 Tuesday, October 30,2007 => 15:09 Wednesday, October 31,2007 E7500ZKX MC56-6 [MC55] (c)Microcom 02103/01 Axle sensors - Paired (Class, Speed, Count) rofile: Iter time: 13:00 Tuesday, October 30,2007 => 13:00 Wednesday, October 31,2007 eluded classes: 1,2,3,4,5,6,7,8,9,10,11,12 peed range: 6 - 99 mph.~' irection: 7 North (bound) eparation: ' All - (Headway) cheme: Vehicle classification (ARX) nits: Non metric (It, mi, flIs, mph; Ib, ton) I profile: 713 Vehicles Speed Statistics bv Hour escription: i1ter time: Between Tamarack - Main 13:00 Tuesday, October 30,2007 => 13:00 Wednesday, October 31,2007 13 Vehicles ,sted speed limit ~ 25 mph - Exceeding ~ 641 (89.90%) ",ted speed limit + 10 ~ 35 mph - Exceeding ~ 164 (25.81%) . .xlmum ~ 52.1 mph, Minimum ~ 8.6 mph, Mean ~ 31.5 mph ;% Speed ~ 36.7 mph, 96% Speed ~ 41.2 mph, Median ~ 31.3 mph l mph Pace ~ 27 - 37, ~umber in Pace ~ 484 (67.88%) 3rtance ~ 32.93, Standard Deviation ~ 5,74 mph our Bins ime I Bin I Min. I Max. I Mean I Median I 85% I 95% I >25 m"h I >35 m'Ph 000 ! 2 0.3% \ 40.2 ! 41.1 ! 40.7 ! 40.0 40.9 ! 40.9 I 2 100.0% ! 2 100.0% 100 I 1 0.1% I 35.5 I 35.5 I 35.5 I 35.3 35.3 I 35.3 I 1 100.0% I 1 100.0% 200 I 1 0.1% I 32.7 I 32.7 I 32.7 I 32.7 32.7 I 32.7 I 1 100.0% I 0 0.0% 300 I 1 0.1% I 29.7 I 29.7 I 29.7 I 29.5 29.5 I 29.5 I 1 100.0% I 0 0.0% 400 I 3 O.H I 8.6 I 33.8 I 22.2 I 23.9 33.8 I 33.8 I 1 33 .3% I 0 0.0% 500 I 3 O.H I 27.6 I 36.2 I 31.5 I 30.6 36.0 I 36.0 I 3 100.0% I 1 33.3% 600 I 20 2.8% I 18.3 I 45.3 I 31.6 I 32.4 36.2 I 44.3 I 16 80.0% I 6 30.0% 700 I 76 10.n I 12.6 I 42.8 I 31.2 I 31.1 36.7 I 39.6 I 65 85.5% I 20 26.3% 800 I 32 4.5% I 21.0 I .44.7 I 31.1 I 30.6 34.9 I 38.7 I 29 90.6% I 6 18.8% 900 I 22 3.1% I 21. 7 I 39.3 I 30.1 I 29.8 35.3 I 38.9 I 19 86.H I 4 18.2% 000 I 24 3.H I 20.8 I 43.2 I 32.6 I 31.5 37.6 I 41.2 I 23 95.8% I 8 33.3t 100 I 32 4.5% I 20.2 I 38.5 I 30.1 I 29.8 34.9 I 36.0 I 27 84.4% I 6 18.8% 200 I 43 6.0% I 23.4 I 49.2 I 34.1 I 32.4 41.8 I 44.7 I 39 90. n I 20 46.5% 300 I 54 7.6% I 17.3 I 42.8 I 31.2 I 30.4 36.9 I 40.3 I 49 90. n I 14 25.n 400 I 51 7.2% I 13.6 I 43.6 I 32.8 I 32.9 37.6 I 41.6 I 48 94.1% I 15 29.4% 500 I 58 8.1% I 19.6 I 43.8 I 31.7 I 31.3 34.9 I 37.4 I 56 96.6% I 10 17.2% 600 I 54 7.6% I 14 .3 I 42.2 I 31.3 I 30.9 36.9 I 39.4 I 47 87.0% I 16 29.6% 700 I 76 10.n I 21.0 I 41. 8 I 31. 9 I 31.3 36.7 I 38.9 I 73 96.1% I 19 25.0% 800 I 62 8. n I 12.7 I 41. 5 I 29.7 I 29.5 35.1 I 40.0 I 56 90.3% I 10 16.1% 900 I 29 4.1% I 12.3 I 43.2 I 32.6 I 32.9 39.6 I 41. 6 I 27 93.1% I 10 34 .5% 000 I 29 4.1% I 13.7 I 37.3 I 30.2 I 31.5 35.1 I 36.9 I 26 89.7% I 5 17.2% 100 I 16 2.2% I 13 .2 I 44.2 I 30.9 I 31. 8 38.3 I 39.4 I 12 75.0% I 4 25.0% 200 I 23 3.2% I 15.8 I 52.1 I 30.9 I 31.3 3S .3 I 42.3 I 19 82.6% I 6 26.1% 00 I 1 0.1% I 36.7 I 36.7 I 36.7 I 36.7 36.7 I 36.7 I 1 100.0% I 1100.0% I 713 100.0% I 8.6 I 52.1 I 31.5 I 31.3 36.7 I 41.2 I 641 89.9% I 184 25.8% 6-17 atasets: ite: IputA: Iput B: urvey Duration: lentifier: . 'ata type: rofile: i1ter time: ,cheme: Inits: 1 profile: MetroCount Traffic Executive Event Counts [Tamarack] West of Oleander 2 - East bound. - Added to totals. (1) o - Unused or unknown. - Excluded from totals. (0) 12:00 Tuesday, October 30, 2007 => 13:53 Wednesday, October 31,2007 E943AN2C MC56-6 [MC55] (c)Microcom 02103/01 Vehicle sensors - Separate (Count) 13:00 Tuesday, October 30,2007 => 13:00 Wednesday, October 31,2007 Count events divided by two. Non metric (ft, mi, ftIs, mph, Ib, ton) . 166 Events -- Tuesday, October 30,2007=98 (Incomplete) ,15 minute drops 0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 loao 1100 1200 1300 1400 1500 1600 1700 18DO 1900 2000 2100 2200 2300 a 14 9 9 23 12 6' 9 " .2 .2 123012221010 622293130200 1 7 0 6 10 " .2 3 .2 0 0 0 034133111010 . Nednesday, October 31, 2007=68 (Incomplete) , 15 minute drops 0000 0100 0200 0300 0400 0500 0600 0700 080e 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 o 0 0 0 0 4 5 23 8 9 4 Ii 9 0000002741202 0000010313121 0000010412125 0000023923021 I.M Peak 0700 - 0800 (23). AM PHF=O.64 ~ ~ {{P(p 1.1(J,;;::~ ~~'1, z.. 48'1, 6-18 SpeedStatHour-739 Page 1 MetroCount Traffic Executive Speed Statistics bv Hour Itasets: .:iite: Direction: Survey Duration: Identifier: Data type: [Oleander] Between Tamarack - Main 5 - South bound A>B, North bound B>A, Lane: 0 12:00 Tuesday, October 3D, 2007 => 15:09 Wednesday, October 31,2007 E7500ZKX MC56-6 [MC55] (c)Microcom 02103/01 Axle sensors - Paired (Class, Speed, Count) Profile:. Filter time: 13:00 Tuesday, October 30,2007 => 13:00 Wednesday, October 31, 2007 Included classes: 1,2,3,4,5,6,7,8,9,10,11,12 Speed range: 6 - 99 mph. ./ Direction: -7'South (bound) Separation: All - (Headway) Scheme: Vehicle classification (ARX) Units: Non metric (ft, mi, Ills, mph, Ib, ton) In profile: 880 Vehicles Speed Statistics bv Hour Description: Between Tamarack - Main Filter time: 13:00 Tuesday, October 30, 2007 => 13:00 Wednesday, October 31, 2007 880 Vehicles Posted speed limit = 25 mph - Exceeding = 800 (90.91 %) ,sted speed limit +10 = 35 mph - Exceeding = 228 (25.91%) .aximum = 51.4 mph, Minimum = 8.3 mph, Mean = 31.7 mph 85% Speed = 36.9 mph, 95% Speed = 39.8 mph, Median = 31.5 mph 10 mph Pace = 27 - 37, Number in Pace = 598 (67.95%) Variance = 30.70, Standard Deviation = 5.54 mph Hour Bins TiJne Bin Min. Max. Mean Median 85% 95% >25 mph >35 mph 0000 4 0.5% 27.8 I 39.6 34.1 30.2 38.5 39.6 4 100.0% 2 50.0%- 0100 3 0.3% 30.6 I 41.8 35.8 34.9 41.6 41.6 I 3 100.0% 2 66.7% 0200 4 0.5% 20.8 I 29.6 26.7 27.1 29.3 29.5 I 3 75.0% 0 0.0% 0300 1 O.H 37.0 I 37.0 37.0 36.9 36.9 36.9 I 1 100.0% 1 100.0% 0400 5 0.6% 17.2 I 41.1 28.3 29.1 31.5 40.9 I 3 60.0% 1 20.0% 0500 26 3.0% 14.1 I 42.7 32.8 32.4 38.7 39.6 I 25 96.2% 10 38.5% 0600 37 4.2% 17.7 I 45.3 31.2 31.1 37.4 39.8 I 32 86.5% 12 32.4% 0700 ll3 12.8% 17.3 I 45.6 33.4 33.1 38.0 41.6 I 108 95.6% 39 34.5% 0800 88 10.0% 16.4 I 51.4 33.1 33.1 37.4 42.9 I 84 95.5% 25 28.4% 0900 33 3.8% 23.0 I 44.5 32.9 32.2 37.1 42.1 I 30 90.9% 9 27.3% 1000 43 4.9% 18.7 I 42.9 31. 5 30.4 36.7 39.1 I 39 90.7% 10 23.3% llOO 51 5.8% 9.5 I 44.6 30.5 30.2 36.0 39.8 I 43 84.3% II 21. 6% 1200 45 5.H 16.7 I 45.4 32.6 32.9 36.9 41.2 I 42 93.3% 15 33.3% 1300 58 6.6% 8.3 I 41. 5 30.9 31.1 35.8 38.7 I 54 93.H 12 20.7% 1400 51 5.8% 16.5 I 44.2 30.6 29.5 34.7 39.4 I 46 90.2% 8 15.7% 1500 61 6.9% 11.4 I 42.0 30.5 30.4 35.1 38.5 I 54 88.5% II 18.0% 1600 50 5.7% 17.4 I 48.7 30.7 30.2 36.5 37.6 I 43 86.0% 14 28.0% 1700 55 6.3% 17.8 I 45.8 30.4 31.5 34.4 37.4 I 45 81.8% 8 14.5% 1800 49 5.6% 10.9 I 39.5 30.8 30.9 35.8 38.0 I 46 93.9% 10 20.4% 1900 36 4.H 14.1 I 45.4 32.9 32.9 36.9 38.9 I 34 94.4% II 30.6% 2000 19 2.2% 18.7 I 45.1 31.5 30.4 37.4 41.8 I 16 84.2% 6 31.6% 21.00 18 2.0% 27.6 I 37.8 32.6 31.3 36.2 37.4 I 18 100.0% 4 22.2% "l.'200 26 3.0% 22.8 I 41.3 31. 0 28.6 37.1 40.0 I 23 88.5% 7 26.9% 300 4 0.5% 27.4 I 32.3 28.9 27.3 28.2 32.2 I 4 100.0% 0 0.0% 880 100.0% 8.3 I 51.4 31.7 31.5 36.9 39.8 I 800 90.9% 228 25.9% 6-19 Eventcount-737 Page 1 MetroCount Traffic Executive Event Counts ltasets: .:iite: Input A: Input B: Survey Duration: Identifier: Data type: [ramarack] Between Oleander and .Dlive 4 - West bound. - Added to totals. (1) . 0 - Unused or unknown. - Excluded from totals. (0) 12:00 Tuesday, October 30, 2007 => 15:04 Wednesday, October 31,2007 E944KPW MC56-6 [MC55] (c)Microcom 02103/01 Vehicle sensors - Separate (Count) Profile:' Filter time: Scheme: Units: In profile: 13:00 Tuesday, October 30,2007 => 13:00 Wednesday, October 31, 2007 Count events divided by two. Non metric (ft, mi, ftls, mph, Ib, ton) .316 Events / . Tuesday, October 30,2007=156 (Incomplete) , 15 minute drops 0000 0100 0200 0300 0400 0500 0600 0700 aaoo 0900 1000 1100 1200 1300 20 2 2 . 10 1400 1500 1600 1700 1800 1900 2000 2100 220a 2300 15 17 4, 11 24 18 15 24 6 :I 1903232600 2111866702 9 4. 2 6 3 0 3 6 4. 0 3 3 1 1 11 9 -4 5 2 0 o o o o Wednesday, October 31,2007=160 (Incomplete) ,15 minute drops 000 0100 0200 0300 0400 0500 0600 0700 OBOD 0900 1000 1100 1200 1300 1400 1500 1600 1700 IBOO 1900 2000 2100 2200 2300 Q 1 :3 4. 8 12 19 30 26 14 19 16 B 00002027143581 o 0 1 2 3 4. 11 10 11 5 4, 3 J o 0 1 0 0 1 :3 1 .0 6 4. 0 2 01123731.210652 AM Peak 0730 e 0830 (38), AM PHF=O.68 WE>;;::- ")/{, 6-20 ~w o~~ ' Ii. I o / {kM~ ,/1 1/1/ B " T1tfl11rfl.i1cfc- cr II c PEDESTRIAN COUNTS DATE: ItJ-.3/-o? LOCATION: TIME (PM) A A B B C C D D School Age Adult A~e School Age Adult A~e School Age Adult Age School Age Adult Age 28~ / I 2:45' 4 -Z - - TOTAL I 4 2 / REMARKS: - . TOTAL 6-21 SPEED LIMIT - ENGINEERING/TRAFFIC SURVEY STREET: Oleander Avenue LIMITS: E Palomar Street Main Street Length of Segment (ft): 7950' (! .506 miles) Existing Posted Limit (mph): 25 mph ROADWAY CHARACTERISTICS Width (ft): 40' curb to curb Total No. of Lanes: 2 (one in each direction) Horizontal Alignment: 350' radius over lene:tb. of 190.75' South of Olympic Pkwv Verti!=aIAlignment: 280' vertical curve +1.60% to +9.97% at Satinwood producing a design speed of32 mph. TRAFFIC CHARACTERISTICS Average Daily Traffic: 7375 (year 2001) On-Street Parking: Allowed on both sides of street over entire segment Special Conditions: Valle Lindo Elementarv School on East side of segment 300' south of Satinwood. Access and School Crossings for Parkview Elementarv School south of East Palomar St. Accident History: The accident rate at this segment (0.247 per million vehicle miles) is lower than the average accident rate (2.95 per m.il1ion vehicle miles) for similar roadways in the State of Califomia. SUMMARY OF SPEED SURVEYS Segment: E Palomar St - Olympic Pkwy Date Taken: 10/30/2001 No. of Vehicles on Sample (cars) 100 85th Percentile (mph) 31 Range of Speeds Recorded (mph) 20-44 mph Olympic Pkwy - Sequoia St 10/23/2001 100 34 12-44 mph Sequoia St - Main St 10/23/2001 100 34 20-50 mph SURVEY RESULTS Study was Prepared by: Date: Recommendation: Date Recommendation Approved: By: Approved Speed Limit (mph): Per CVC 40803, Survey Expires: Nino Abad 10/31/2001 Retain 25 mph speed limit due to roadway characteristics. and per City Council Ordinance #1537 ad~tedon~e 11 1974. // / D/ '2 I M ed A. A1-Gh~. P.E..T.E. 25 mph 10/23/2008 6-22 Excerpt from meeting of: 1. 11/I/01 2. 9/8/05 3. 10/13/05 4. 12/8/05 5. 1/12/06 6. 10/11/07 7. 11/18/07 SAFETY COMMISSION MEETING MINUTES 6-23 ATTACHMENT L e~turt fu\~ I f/15' {O l M\Vl7 MINUTES OF A REGULAR MEETING OF THE CHULA VISTA SAFETY COMMISSION November 8, 2001 6:30 p.m. Council Chambers Public Services Building CALL TO ORDER 1. Roll Call: Meeting was called to order at 6:31 p.m. Present: Chair Liken; Vice Chair McAlister; Commissioners Acton, Lopez, and White Absent: Commissioner Gove Also present: Ralph Leyva, Senior Civil Engineer; Majed AI-Ghafry, Civil Engineer; Patrick Moneda, Assistant Civil Engineer; Sgt. Scott Arsenault; and Florence Picardal, Recording Secretary MSC (Liken/Acton) to excuse the absence of Commissioner Gove. (5-0-1, Gove absent) - 2. Pledoe of Allealance/Silent Praver 3. ODenina Statement Opening statement read by Chair Liken. 4. ADDroval of Minutes. October 11. 2001 There were no minutes. MEETING AGENDA 5. Oral Communications None. 1A 6. ReDort on Reauest for an AII-Wav StoD at the intersection of Oleander Avenue with Seauoia Street Staff received an e-mail request from Chula Vista resident Aurora Nerat to install an all-way stop control at the intersection of Oleander Avenue with Sequoia Street. She cited the need of the all-way stop because motorists travel at excessive rate of speed on Oleander Avenue in the vicinity of Valle Lindo Elementary School. She was also concerned about the safety of the children who live in the area. Mr. AI-Ghafry presented staff report and Powerpoint presentation. He stated that 2 calls were received. One was in favor of the all-way stop control and 1 was opposed. Staff Recommendation: That the Safety Commission concur with staffs recommendation to deny the installation of all-way stop control at the intersection of Oleander Avenue with Sequoia Street based on the location receiving 29 points of a possible 100 points pursuant to Council Policy Number 478-03. Public hearing opened. The following person spoke in opposition to staffs recommendation: 6-24 Safety Commission Minutes November 8, 2001 Page 2 1. David R. Garcia, 1540 Olive Ct., Chula Vista, CA Public hearing closed. Commissioner Acton asked if there were crossing guards at that intersection. A member of the audience stated no. Chair Liken asked how sight distances are determined. Mr. A1-Ghafry stated that the driver's eyesight (3-1/2 ft., per CalTrans guidelines) is positioned about 7-1/2 ft. from the stopbar (per CalTrans guidelines). then you project approx. 2-1/2 ft. inside the double yellow line (or an imaginary line). Sight distance is a straight line tangent to the next visible object. He stated that staff goes to the position of the driver regardless of the barrier. Staff measures an object that Is 6 inches high off of the pavement and the possibility of seeing that object. If staff sees the object through a transparent barrier, that is okay. Problems arise when there is heavy density (hedges, fences, parked vehicles), which play an Important factor in measuring sight distances. The photos were reviewed again and discussion ensued regarding sight distance. Commissioner Acton had concerns about the hedges at the intersection. Mr. AI-Ghafry stated that the property owner has been asked to trim their hedges. Chair Liken explained the City's All-Way Stop Policy. He stated that the sight distances are not sufficient at this intersection. He stated that there are some circumstances when the Commission must look beyond the point system and justify for safety's sake the installation of a stop sign.- He stated once again that there is a visibility problem at this intersection and would like to see a stop sign, slow down the traffic and help the residents enter/exit their driveways. Vice Chair McAlister concurred with Chair Liken and added that children crossing and visibility problems, in this case, warrant the installation of a stop sign. MSC (Liken/McAlister) to not concur with staffs recommendation and install an all-way stop control at the intersection of Oleander Avenue with Sequoia Street based on sight distance and speed probl.ems. (5-0-1, Gove absent) ~7. Staff has received an e-mail request from Chula Vista resident Aurora Nerat to install an all-way stop control at the intersection of Oleander Avenue with Tamarack Street. She cited the need of the all-way stop because motorists travel at excessive rate of speed on Oleander Avenue in the vicinity of Valle Lindo Elementary School. She was also concemed about the safety of the children who live in the area. ReDort on Reauest for an AlI-Wav StOD at the intersection of Oleander Avenue with Tamarack Street Mr. AI-Ghafry presented staff report and Powerpoint presentation. He stated that 3 calls were received. Two were in favor of the all-way stop control and 1 was opposed. Staff Recommendation: That the Safety Commission concur with staffs recommendation to deny the installation of an all-way stop control at the intersection of Oleander Avenue with Tamarack Street based on the location receiving 20 points of a possible 100 points pursuant to Council Policy Number 478-03. Public hearing opened. The following person spoke in opposition to staffs recommendation: 1. David R. Garcia, 1540 Olive Ct., Chula Vista, CA Public hearing closed. Commissioner White stated he was not in favor of the all-way stop due to the following: 1) The Commission just approved an all-way stop for an intersection in close proximity to this location, 2) it is not in proximity to a school, and 3) there have been no accidents at this intersection. 6-25 Safety Commission ~nutes November 8, 2001 Page 3 MSC (McAlister/White) to concur with staffs recommendation and deny an all.way stop control at the intersection of Oleander Avenue with Tamarack Street based on the location receiving 20 points of a possible 100 points pursuant to Council Policy Number 478"()3. (5"().1, Gove absent) 8. Report on Reauest for an A11-Wav Stop at the intersection of North Greensview Drive and Eastridae Loop I Golfcrest Loop Commissioner McAlister abstained from discussionlvoting on this item due to the close proximity of his residence to the subject intersection. Staff received a request from Chula Vista resident Cecelia Moreno-Meed to install an all-way stop coptrol at the intersection of North Greensview. Drive and Eastridge Loop I Golfcrest Loop. She was concerned about the increased traffic volumes in the area because of recent developments. She also indicated that her pet was hit by a speeding motorist in the vicinity of the intersection. Mr. A1-Ghafry presented report and Powerpoint presentation. He stated that 11 phone calls were received, 4 in favor and 7 against the installation of an all-way stop at the intersection of North Greensview Drive and Eastridge Loop/Golfcrest Loop. Staff Recommendation: That the Safety Commission concur with staffs recommendation to deny the installation of an all.way stop control at the intersection of North Greensview Drive and Eastridge Loop I Golfcrest Loop based on the location receiving 18 points of a possible 100 points pursuant to Council Policy Number 478.03. Public hearing opened. The following person spoke in favor of staffs recommendation (deny installation of all-way stop control): 1. Tom Davies, 1059 Park Meadows Road, Chula Vista The following persons spoke against staffs recommendation (approve Installation of all.way stop control): 1. Sam Walling, 2455 Eastridge Loop, Chula Vista 2. Bert Creighton, 2453 Eastridge Loop, Chula Vista 3. Cecelia Moreno-Mead, 2444 Eastridge Loop, Chula Vista The following items were brought up: 1. There is considerable pedestrian and bicycle traffic to Augusta Park during the evening hours and on the weekends. Staff was not present to observe this occurrence when conducting the study. 2. There is a school bus stop at the subject intersection that generates considerable pedestrian crossings twice per day for pickup and drop off of school age children. 3. Residents of the community are required to walk to the park since there is no parking of vehicle available at the park. This condition was placed on the development by the City as a means of encouraging residents to walk to neighborhood facilities instead of driving their vehicles. 4. Residents living in the vicinity of the park want the Increased safety of the all.way stop for themselves and their children. 5. Residents who do not live near the subject intersection, but must pass through it during their normal travel, are opposed to the signs. Some residents living near the subject intersection object to the noise generated by vehicles stopping and starting. 6-26 1ho~rrt w~ qlglo~M~~; MINUTES OF A REGULAR MEETING OF THE CHULA VISTA SAFETY COMMISSION September 8, 2005 6:00 p.m. Council Chambers Public Services Building CALL TO ORDER Meeting called to order at 6:00 p.m. 1. . Roll Call: Present: Chair White; Vice-Chair Perrett; Commissioners A1-Ghafcy, Gove, and Lopez (late) Absent: Commissioners Rosario and Willett Also present: Frank Rivera, Principal Civil Engineer Benjamin Guerrero, Jr., Engineering Technician Lindsey Walters, Recording Secretary MSC (White/Gove) to excuse the absence of Commissioners Rosario and Willett. (4-0-3). (Lopez late, but called ahead to Vice-Chair Perrett) 2. Pledae of Alleaiance/Silent Prayer 3. ODenina Statement Opening statement read by Chair White. 4. ADDroval of Minutes for Julv 14. 2005 There was no Safety Commission Meeting held for the month of August. MSC (PerrettlWhite) to approve the minutes of July 14, 2005 as submitted. (4-0-3) Rosario, Willett absent. MEETING AGENDA 5. Oral Communications *1. Philip Christensen 1656 Oleander Avenue, Chula Vista Mr. Christensen takes issue with the ongoing speeding problem and would like City staff to reevaluate the placement of a stop sign at the intersection of Tanoak Court and Oleander. Taken under advisement about 10 years ago. The solution to the problem at that time was a three-way stop sign at the intersection of Sequoia and Oleander. Citizen would like a reevaluation of the placement of that stop sign. 6-27 fr-te1'pf ~W\ lDfl'?)O{' wi~ Safety Commission lVIinutes October 13, 2005 Page 5 11. Reauest for time limited Darkina on Crann Avenue Staff received a letter addressed to Traffic Engineering written by Ms. Candy Murillo and signed by the 10 out of 11 residents on Crann Avenue, stating that they have no street parking when they come back from work in the evenings. They claim that a large number of residents of neighboring apartment and condominium complexes are parking their vehicles along Crann Avenue due to insufficient parking facilities in their complex and that Crann Avenue residents cannot find parking between the hours of 4:00 pm on-ward and on weekends. They request that the City convert erann Avenue-a public street into a resident parking permitted street from 4 pm to 7am. This street lies between Paiomar Street and Orange Avenue. ./. Staff Recommendation: That the Safety Commission concur with staffs recommendation to: . Deny the request for permitted parking. . Accept staffs report on the impiementation of parking restrictions through red curb in order to eliminate illegal parking on Crann Avenue. . Encourage residents to widen singlewide driveways to provide additional onsite parking. Engineering Technician Guerrero, Jr. gave a brief presentation. It appears that most residents converted their garages into extra living space, leaving them with fewer parking options. There always is parking on this block, however the closer you get to Palomar Street, the more likely it is that your parking space will be occupied. Commission Discussion: Commissioner A1-Ghafry noted the absence of residents who signed the petition. Feit that an incentive would be required in order to get residents to fund widening of singlewide driveways themseives, as it is a sizeable expense. MSC (AJ-Ghafry/Willett) to concur with staffs recommendation to deny request for time-limited parking (6-0-1, White absent) Item 12 taken out of order. -1K 12. Reauest for Traffic Calmina on Oleander Avenue between Tanoak Court and Main Street City Staff received a notice from Mr. Phillip Christensen, 1656 Oleander Avenue, concerning speeding on Oleander Avenue, and requesting traffic-calmers along Oleander Avenue between Tanoak Court and Main Street. Apparently, vehicles traveling above the 25 mph posted speed limit prevent Mr. Christensen from backing out of his driveway. This item was presented by Mr. Christensen at the September 08, 2005 Safety Commission meeting where the commission directed staff to bring it for consideration at tonighfs meeting. Engineering Technician Ben Guerrero, Jr. gave a brief presentation. Staff Recommendation: That the Safety Commission concur with staffs recommendation to re- stripe Oleander Avenue to reduce travel lanes from 12' to 11' from Tamarack St to Main Street as a means of speed control and add 250' of raised reflective white pavement markers adjacent to the edge stripe starting at Tanoak Court and going south within the horizontal curve area.. Public hearing opened. 1 . Phillip Christensen, 1656 Oleander Avenue, Chula Vista 6-28 Safety Commission Minutes October 13, 2005 Page 6 Public hearing closed. Commission Discussion: Commissioner AI-Ghafry asked whether City staff had analyzed the intersection of Tan Oak Court. Engineering Technician Guerrero, Jr. replied that stop signs aren't used as traffic-calmer devices. Cars that speed in between the stop signs, wiil just continue speeding after stop signs. Commissioner Gove asked whether police enforcement is present, to which Principal Civil Engineer Rivera replied affirmatively. This area would not be classified as a speed trap, like Rutgers Avenue. Commissioner AI-Ghafry liked staff's recommendation, but felt more needs to be done to deal with this issue. Commissioner Gove would like to see the survey on installing a stop sign on Tan Oak; to her it looked as though one could be put in. Despite stop signs not specifically reducing speed, Commissioner Gove commented that in reality, they do just that. She also felt it should be continued until next month's meeting. MSC (AI-Ghafry/Gove) to concur with staff's recommendation, as well as bring an item back to the Safety Commission for an All-Way stop study at the intersection of Oleander and Tan Oak Court (6-0-1, White absent) 13. Traffic Accident Summary - Auaust 2005 Sgt. Munch was not in attendance. Comments: Commissioner Willett commented on Inoperable Vehicle Abatement Program, and house just off of Otay Lakes Road with four such cars in driveway. Principal Civil Engineer Rivera took note. 14. Safetv Commission Action Item Summary/Staff Comments SeDtember 8. 2005 . All-Way Stop at Clubhouse Drive and Silverado Drive: Safety Commission concurred with staff's recommended installation, and this was completed on September 23, 2005. Time-Limited Parking Along Oleander Avenue: Safety Commission concurred with staff's recommendation of parking T's, and the work order was submitted on September 26, 2005. Traffic Mitigation Measures for Saint John's Episcopal Church/School: Commission concurred with staff's recommended traffic measures within school. City staff wiil work with school staff to establish new traffic circulation pattern and will set up an educational meeting with school staff and parents. Proposed On-Street Parking on Rancho Del Rey Parkway near Ayamonte Way: Commission concurred with staff on denial of request for re-striping. Staff report was accepted regarding implementation of red curb to eliminate iilegal parking. Staff implemented red curb on those areas, which are illegal to park (Pedestrian Ramps, Curb Returns, In Front of Fire Hydrant). . . . 15. Potential Safetv Commission Aaenda Item . Request for time limited parking - Gotham Street and Otay Lakes Road OTHER BUSINESS 16. Election of Chair and Vice Chair 6-29 Safety Commission Minutes December 8, 2005 t;cupt &Y\1 17/r;(o5 t\\1'\5 Page 2 Public hearing opened. 1. Cynthia Gamos, 1043 Plaza Elena, Chula Vista 2. Jo Reese, 1350 East J Street, Chula Vista 3. Chad Nelson, 1257 Via Escalante, Chula Vista 4. Madeline Kershaw, 1341 East J Street, Chula Vista 5. Patricia Chavez, 1007 Plaza Ultima, Chula Vista All public speakers were residents of the nearby area, and were concerned about the problem speeders are posing for children walking to school in the morning. It's a problem in the morniRg, for drop-off, and in the afternoon; when students are picked up. Also, several find that the cul-de- sacs get biocked off, and residents cannot even exit, during school time traffic. Public hearing closed. Commission Discussion: Sgt. Munch offered to organize four motors to go out to area during school hours. They area very unforgiving bunch, and will issue citations to anyone, including residents speaking out at Commission meeting. Showing that there Is a Police interest in the matter, could help. Commission also recommended that issue be discussed with school officials. Vice-Chair Perrett is familiar with this area, and had a son who attended one of these schools. He went on to say that he nonmally wouldn't support an all-way stop, but something needs to be done there to slow down traffic. Chair White personally examined area, and stated that it would normally have been a slam dunk that all-way stop be installed. However, in light of the public outcry, he would support all-way stop and police presence. Commissioner AI-Ghafry added that the installation of an un-warranted stop sign is much more of a hindrance than a help. He asked that staff look Into the notion of this area being a speed trap; possibly place a yield sign. Commission promised that this item would not be put to rest until some solution had been found. MSC (Gove/Al-Ghafry) to table item until next month's Commission meeting, have staff consider alternative solutions to this problem (5-0-2) Willett, Rosario absent. Item 7 taken out of order. ~ 7. Reauest for Traffic Calmina on Oleander Avenue between Tamarack Court and Main Street City Staff received a notice from Mr. Phillip Christensen, 1656 Oleander Avenue, concerning speeding on Oleander Avenue, and requesting traffic calming along Oleander Avenue between Tanoak Court and Main Street. Apparently, vehicles traveling above the 25 mph posted speed limit prevent Mr. Christensen from backing out of his driveway. This Item was presented by Mr. Christensen at the September 08, 2005 Safety Commission meeting. The item was continued for the October 13, 2005 meeting where the commission directed staff to study all-way stop control at the Intersection of Tamarack Street & Oleander Avenue and Tanoak Court & Oleander Avenue. Senior Civil Engineer DeTrinidad gave a brief PowerPoint presentation. 6-30 Safety Commission Minutes December 8, 2005 Page 3 Staff Recommendation: . Deny the installation of an all-way stop control at the intersection of Oleander. Avenue with Tamarack Street based on the location receiving 24 points of a possible 100 points pursuant to Council Policy Number 478-03. . Deny installation of an all-way stop control at the intersection of Oleander Avenue with Tanoak Court based on the location receiving 21 points of a possible 100 points pursuant to Council Policy Number 478-03. . Install southbound curve warning sign with a 20 MPH advisory speed limit for curve. Public hearing opened. ~. 1. Phillip Christensen, 1626 Oleander Avenue, Chula Vista 2. David Garcia, 154 Olive Court, Chula Vista Public hearing closed. Commission Discussion: Commissioner AI-Ghafry brought up the fact that stop signs are not intended for traffic calming, although a consequence is that they typically do slow traffic for a time. However, they will speed up thereafter, to make up lost time. Suggested that staff increase wattage of the two streetlights that engulf curb. He went on to suggest that staff consider updating the legends. Commissioner Gove suggested forced removal of shrub by neighbor, mentioned in staff report. Mr. Christensen interjected that shrub is not the problem, but rather the speeding. Vice-Chair Perrett was in favor of the latter two staff recommendations. MsC (White/AI-Ghafry) concur with staff's recommendation (5-0-2) Willett, Rosario absent 8. Traffic Accident Summary - October 2005 sg!. Munch gave a brief presentation. 9. Action Summary Update/Staff Comments October 13, 2005 . All-Way Stop at Stone Gate Street and Duncan Ranch Road: Safety Commission concurred with staff's recommended installation, and the work order was submitted on October 31, 2005. East Palomar Time-Limited Parking: Safety Commission concurred with staff's recommended installation, and the item was scheduled for the City Council Meeting on December 6, 2005. . November 10, 2005 . Installation of Triple Left on Tierra Del Rey at East H Street: Safety Commission concurred with staff's recommended installation, and work was completed on November 28, 2005. 10. Potential Safety Commission Aaenda Item . Request for time limited parking - Gotham Street and Otay Lakes Road Request for flJl-Way Stop at the intersection of Ithaca Street and Scripps Avenue . 6-31 Safety Commission Minutes Januarv 12. 2006 ~/tvrrr ~ f\^ II 11 o~ VM i V\7 PaCle 2 all way stop control at the intersection of East J Street and Via Escalante. The residents felt that increasing traffic volume and high speed of vehicles traveling along East J Street required the installation of the requested traffic control. This Item was presented to the Safety Commission on December 8, 2005. After receiving public input regarding traffic conditions in the area, the Commission decided to table this item and directed staff to perform a more comprehensive traffic study of this neighborhood. Tonight, staff is proposing to conduct a Neighborhood Traffic Management Study for the entire area contributing traffic to the East J Street (east of Paseo Ranchero) and Via Escalante corridor. This study will identify all traffic concems that may be affecting this neighborhood and recommend a traffic plan for effectively mitigating these concerns. Staff Recommendation: That the Safety Commission accept staffs report outlining the process for conducting a Neighborhood Traffic Management Study for the East J Street (east of Paseo Ranchero) and Via Escalante corridor. ,. MSC (WillettJAl-Ghafry) to concur with staff recommendation. (6-0-1, Perrett absent) 8. Reoort on soeed establishment at Stone Gate Street between Hunte Parkwav and Adirondack Place On September 21, 2005 staff completed an Engineering and Traffic survey for Stone Gate Street. Based on the results of this speed survey and pursuant to the authority under the Chula Vista Municipal Code Section 10.48.020, city staff has -determined that a 35 mph speed limit should be established on Stone Gate Street between Hunte Parkway and Adirondack Place. Staff Recommendation: That Safety Commission concur with staffs recommendation to recommend to Councii to establish a 35 mph speed limit on Stone Gate Street between Hunte Parkway and Adirondack Place and that Schedule X of the register maintained in the office of the City Engineer be revised to inciude this established speed limit. MSC (Al-GhafryIWillett) to concur with staff recommendation. (6-0-1, Perrett absent) 9. Traffic EnClineerinCl CIP Proiect Uodate - December 2005 See attachment. 10. Traffic Accident Summary - November 2005 Sgt. Munch not in attendance, therefore this item was foregone. 11. Action Summary Uodate/Staff Comments December 8. 2005 . ~ Restripe Oleander Avenue from Tamarack Street to Main Street to narrow through lanes from 12 fl to 11 ft. Install raised pavement markers on the edge line along both sides of the street from Tanoak Court to the south end of 1656 Oleander. Replace 100w lighting with 150w for STD street lights on Oleander: The Commission concurred with staffs recommended installation, and the work order was submitted on January 4,2006. All-way stop at East J Street & Escalante: The Commission denied staffs recommended installation, and staff therefore initiated a traffic calming program in this neighborhood. . 12. Potential Safetv Commission AClenda Item 1) Request for All-Way Stop on East J Street and Paseo Del Cerro 2) Request for speed calming on Flower Street 3) Restriction of left and U-tums on East J Street and Carla Avenue 13. Commissioner Comments 6-32 Safety Commission Minutes October 11, 2007 ~erpt ~M lol fllo1 V\t1F\5 Paae 3 Commissioner Cochrane stated he was uncomfortable with the insurance business parking their advertising vehicle in front and understood the liquor store owner wanting time-limited parking for their customers. He asked if City staff could talk to the property manager and come up with another solution. f 8. ReDort on Reauest for an AII-Wav StOD at the Intersection of Oleander Avenue and Tamarack Court Staff received a written request from Ms. Evelyn Sanchez, who resides at 502 Tamarack Court, requesting the instailation of an ail-way stop at Oleander Avenue and Tamarack Court. Ms. Sanchez feels this intersection is unsafe for motorists. Residents living near this intersection have experienced rear-end accidents and near misses due to excessive speeds of vehicles traveling on Oleander Avenue. A presentation was made by Sr. Civil Engineer Jim Newton. Staff Recommendation: Safety Commission concur with staffs recommendation to deny the instailation of an ail-way stop control at this intersection and approve the instailation of two stop signs, limit lines, "STOP" legends on Tamarack Court and Tamarack Street approaching Oleander Avenue, and paint red curb on Oleander Avenue near the intersection. Public hearing opened. The following perS"ons spoke in opposition to staffs recommendation: a. David Garcia, 1540 Olive Court b. Alma Palomino, 488 Tamarack Street c. Hector Tamayo, 505 Tamarack Street d. Phil Christensen, 1656 Oleander Avenue Public hearing closed, Commission Discussion: Commissioner Cochrane asked Officer Mullen about traffic enforcement in the area. Officer Muilen stated the emphasis has been focused on some of the larger streets. The department is aware of a speeding issue at Oleander and has placed the radar speed signs at that location in an effort to slow down vehicles. Once the larger street campaign ends, the department will be able to focus on some of the smaller streets. Commissioner Cochrane asked if the speed studies were conducted between the rush hour periods. He stated this problem parallels the same problem on J Street several years ago. Additional stop signs were installed in 1999 or 2000 and they have greatly calmed the traffic on J Street. The speed limit was raised to 35 because police officers could not enforce the speed limit due to the width of the street. Consequently, when the ticket would go to court, the case would be thrown out because the speed limit was too low. Sr. Civil Engineer Newton answered the speed data was collected at the same time the volume data was collected. The data was collected by tubes that were set to measure both volume and speed at the same time, over at least a 24-hour period, if not 48 hours. He was concemed about the volume data in the chart indicating the 2005 date. He would verify the date. Commissioner Cochrane stated the residents (Speakers) have justified concems based on his past Safety Commission experience and he would like clarification from the Police and Engineering Departments on the conditions in the area. He understands the points are not met, but thinks further study should be given to that intersection and serious consideration given to a 4-way stop. Chair Perrett stated there needs to be more data on the side streets. He stated this item may have to be continued. More updated information is needed on traffic volumes on Oleander and the side streets in order to make a more educated decision. Commissioner Lopez also recalled the instailation of a number of stop signs on J Street and expressed concem with the same happening on Oleander. He also expressed concem about the data and wanted to ensure the most recent data was being used. Commissioner Moriarty stated she travels Oleander frequently and agreed there are lots of attractions on Main Street and expressed concem on whether the data is current. Based on the pictures of the intersection, she believes a stop sign is warranted and stated it looked very dangerous. UNOFFICIAL MINUTES Safety Commission Minutes October 11. 2007 PaQe 4 MSC (Perrett/Cochrane) to continue this item to the next meeting and direct staff to include any minutes if this item was previously presented to the Safety Commission. (4-0-0-3, Liken/Navarro/Rosario absent) 9. Report on Speed Limit Establishment at Bonita Road between Bonita Glenn Drive and 1-805 Southbound Ramps During the month of June 2007, City staff completed several Engineering and Traffic surveys for various segments of Bonita Road. It was at this time staff discovered one segment of Bonita Road was not covered by any surveys. As a result, staff completed a speed survey for Bonita Road between Bonita Glenn Drive and the 1-805 southbound ramps, and pursuant to the authority under the Chula Vista Municipal Code Section 10.48.020, City staff has determined that a 35 mph speed limit should be established. Staff Recommendation: Safety Commission concur with staff's recommendation to recommend to Council the establishment of a 35 mph speed limit on Bonita Road between Bonita Glenn Drive and the 1- 805 southbound ramps and that Schedule X of the register maintained in the office of the City Engineer be revised to include this established speed limit MSC (Cochrane/Moriarty) to accept staffs recommendation. (4-0-0-3, Liken/Navarro/Rosario absent) 10. Safety Commission Chair Election This item was continued to the next meeting. 11. Traffic EnQineerinQ CIP Proiect Update - September 2007 Traffic signal modification at Fourth/Main and Fourth/Beyer is underway. The traffic signal design is complete. Survey work has been requested to complete the design for associated pedestrian ramps. Traffic signal at Brandywine/Sequoia - Working through last issues relating to design. Small retaining wall needs to be installed on the southwest comer of intersection to make enough room for the foundation to be placed for the traffic signal standard. Also, two small trees need to be removed. School crosswalk enhancement by Harborside Elementary - Project has been advertised. Three bids were received and will go to Council shortly. It is staffs hope to start construction during the school's winter break. 12. Traffic Accident Summary. Julv 2007 No update for August. New information from the State should be received by the end of the month. 13. Action Summary Uodate . August 9, 2007 o Report on Traffic Safety Improvements at the All-Way Stop Controlled Intersection of Lane Avenue and MacKenzie Creek Road: The Commission concurred with staffs recommendation to install flashing beacons (solar powered) on the stop signs on Lane Avenue. Staff is currently in the process of ordering the flashing beacon equipment from the vendors. All other items on the summary are up-to-date. 14. Potential UpcominQ Safety Commission AQenda Items a. Proposed All-Way Stop Control at the Intersection of Hartford Street and Lake Shore Drive. Summary: Staff is waiting for a letter of request form Ms. Ward. UNOFFICIAL MINUTES ATTACHMENI. S RESOLUTION NO. 2008-001 RESOLUTION OF THE SAFETY COMMISSION OF THE CITY OF CHULA VISTA RECOMMENDING THAT CITY COUNCIL REVIEW THE ALL-WAY STOP CONTROL AT THE INTERSECTION OF OLEANDER AVENUE AND TAMARACK COURT/STREET AND ORDER THE INSTALLATION OF AN ALL-WAY STOP CONTROL AT SUCH INTERSECTION WHEREAS, on October 19, 2007 a resident of Tamarack Court requested an all-way stop control be installed at the intersection of Oleander Avenue and Tamarack Court; and WHEREAS, staff performed an all-way stop control warrant study at this intersection, per Council Policy #478-03 and presented reports to the Safety Commission at the regular meetings of November 8, 2007 and January 8, 2008; and WHEREAS, since this intersection did not meet the requirements warranting an all-way stop control, staffs recommendation was to deny the request to establish all-way stop control at this intersection; and WHEREAS, the Safety Commission has taken testimony from the public on 11/08/01, 9/08/05, 10/13/05, 12/08/05, 10/11/07, and 11/8/07, on traffic concerns along the 1600 block of Oleander Avenue; and WHEREAS, there has been a history of speeding, most recently with an 85% speed of 12 mph above the posted speed limit; and WHEREAS, the residents have expressed strong desire for the all-way stop; and WHEREAS, several traffic control measures have not resolved the speeding issue; and WHEREAS, existing sight distance is below recommended standards and further degraded by fluctuating on-street parking conditions; and WHEREAS, based on the above, the Safety commission finds that an all-way stop is warranted at the intersection of Oleander Avenue and Tamarack Court/Street; and WHEREAS, on November 8, 2007, the Safety Commission agreed with the concerned residents present at the public hearing and voted to establish the requested all-way stop control at this location. 6-35 Resolution No. 2008-001 Page 2 NOW, THEREFORE, BE IT RESOLVED that the Safety Commission of the City of Chula Vista does hereby recommend that City Council review the all-way stop control at the intersection of Oleander Avenue and Tamarack Court/Street and order the installation of an all- way stop control at such intersection. PASSED AND APPROVED by the Safety Commission of the City of Chula Vista, California, this 8th day of January 2008 by the following vote: A YES: Commissioners: Caudillo, Cochrane, Liken, Moriarty, Navarro, and Rosario NAYS: Commissioners: None ABSENT: Commissioners: Perrett ATTEST: ~~ Florence Picardal, Secretary 6-36 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA TO DENY THE RECOMMENDATION OF THE SAFETY COMMISSION REGARDING THE INSTALLATION OF AN ALL-WAY STOP CONTROL AT THE INTERSECTION OF OLEANDER AVENUE AND TAMARACK COURT/STREET AND AFFIRM THE DECISION OF THE CITY ENGINEER WHEREAS, on October 19, 2007, a resident of Tamarack Court requested an all-way stop control be installed at the intersection of Oleander Avenue and Tamarack Court; and WHEREAS, staff performed an all-way stop control warrant study at this intersection, per Council Policy No. 478-03, and presented reports to the Safety Commission at their regular meetings of November 8, 2007, and January 8, 2008; and WHEREAS, since this intersection did not meet the requirements warranting an all-way stop control, staffs recommendation was to deny the request to establish all-way stop control at this intersection; and WHEREAS, the Safety Commission took testimony from the public on November 8, 2001, September 8, 2005, October 13, 2005, December 8, 2005, October II, 2007, and November 8, 2007, on traffic concerns along the 1600 block of Oleander Avenue; and WHEREAS, on November 8, 2007, the Safety Commission voted 5-0 (Liken/Navarro absent) and agreed with the concerned residents present at the public hearing and voted to recommend the installation of the all-way stop control at this location; and WHEREAS, the Safety Commission, at their meeting of January 8, 2008, voted 6-0 (Perrett absent) to approve a resolution recommending that City Council review the request for all-way stop control at the intersection of Oleander Avenue and Tamarack Court/Street, and pursuant to Council Policy No. 1l0-09(A)(8)(c), order the installation of said all-way stop control at such intersection in accordance with Council Policy No. 110-09(8). WHEREAS, based on the following, staff believes that an all-way stop control is not appropriate at this location: 1.) The intersection of Oleander Avenue and Tamarack Court/Street received a total of only 22 points out of a possible of 100 points where a minimum of 45 points are required to justify the installation of an all-way stop control. 2.) There is a lack of significant accident history at the intersection 3.) There is low pedestrian usage J:\Attomey\DavidMlResosWl Way stops\Oleander AWS.doc 6-37 Resolution No. 2008- Page 2 4.) Throughout the City, the typical installation at such intersections is a two-way stop control on the minor approaches 5.) Painting red curbs for a distance of 25 feet would reduce the possibility of obstruction of available sight distance by parked vehicles 6.) Pursuant to California's Manual on Uniform Traffic Control Devices, stop signs should not be used as speed control measures NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby deny the recommendation of the Safety Commission regarding the installation of an all-way stop control at the intersection of Oleander Avenue and Tamarack Court/Street and affirming the decision of the City Engineer. Jack Griffin Director of General Services Presented by: J:\Attomey\Dll.vidM\ResosWl Way stops\Oleander AWS.doc 6-38 CITY COUNCIL AGENDA STATEMENT SUBMITTED BY: 2/12/08, Item --::r RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA TO DENY THE RECOMMENDATION OF THE SAFETY COMMISSION REGARDING THE INSTALLATION OF AN ALL- WAY STOP CONTROL AT THE INTERSECTION OF LAKESHORE DRIVE AND HARTFORD STREET AND AFFIRM THE DECISION OF THE CITY ENGINEER DIRECTOR OF EN~. EERING AND GENERAL SERVICES (j-!<r CITY MANAGER ASSISTANT CITY NAGER ~"/ 4/STHS VOTE: YES D NO ~ ITEM TITLE: REVIEWED BY: BACKGROUND On September 11, 2007 a request to install an all-way stop control at the intersection of Lakeshore Drive and Hartford Street was received by staff. Staff performed an all-way stop control warrant study, per Council Policy #478-03, at this intersection and presented a report to the Safety Commission at their regular meetings on November 8, 2007 and January 8, 2008. Since this intersection does not meet the requirements warranting all-way stop control, staffs recommendation is to deny the request to establish all-way stop control at this intersection. However, the Safety Commission agreed with the concerned residents present at the public hearing and voted to establish the requested all-way stop control at this location. In accordance with Council Policy 478-03, this item is therefore forwarded to the City Council for their consideration. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class I categorical exemption pursuant to Section 15301(c) (Existing Facility) of the State CEQA Guidelines because it involves installation of an all way stop sign within an existing intersection. Thus, no further environmental review is necessary. RECOMMENDATION City Council deny the recommendation of the Safety Commission regarding the installation of an all-way stop control at the intersection of Lakeshore Drive and Hartford Street and affirm the decision of the City Engineer. BOARDS/COMMISSION RECOMMENDATION 7-1 2/12/08, Iteml Page 2 of 7 The Safety Commission, at their meeting of November 8, 2007, voted 5-0-2 (LikenlNavarro absent) to not concur with staff's recommendation, and instead, recommended the installation of all-way stop control at the intersection of Lakeshore Drive and Hartford Street. It should be noted that, at the Safety Commission meeting of November 8, 2007, four citizens attended the meeting and voiced their opinion about the proposed all-way stop. All of the citizens in attendance were in support of the proposed all-way stop. In addition to these citizens, five additional citizens called or e-mailed Traffic Engineering staff, with two in favor and three in opposition to the installation. The Safety Commission, at their meeting of January 8, 2008, voted 6-0-1 (Perrett absent) to approve a resolution recommending that City Council review the request for all-way stop control at the intersection of Lakeshore Drive and Hartford Street and pursuant to Council Policy 110- 09(A)(8)( c), and order the installation of said all-way stop control at such intersection based on the below-listed findings in accordance with Council Policy 110-09(8): . The Safety Commission has taken testimony from the public in 8/96, on 10/10/96, and on 11/8/07, on traffic concerns along Lakeshore Drive in the vicinity of Hartford Street; and . The residents have reported an inability for pedestrians to safely cross Lakeshore Drive to use the recreational facilities; and . Traffic volume along Lakeshore Drive has drastically increased from 3,765 vehicles per day in 1996 to 9,768 vehicles per day in 2007 (an increase of over 250%); and . A similar intersection at Lakeshore Drive and Creekwood Way is currently an all-way stop controlled intersection with no reported accidents within the past six years compared to two reported accidents at Lakeshore Drive and Hartford. DISCUSSION The intersection of Lakeshore Drive and Hartford Street has been the subject of several Safety Commission and City Council meetings over the past decade. According to what staff was able to find, a request to install all-way stop control at the intersection of Lakecrest Drive and Clearbrook Drive, an intersection near to and similar to the intersection of Lakeshore Drive and Hartford Street, was made in 1996. The item was brought before the Safety Commission in August of that year, however, it is not clear what staffs recommendation at that time was. The Safety Commission ultimately voted to deny the request for the intersection of Lakeshore Drive and Clearbrook, but asked staff to return with better speed data along Lakeshore Drive, and to make recommendations for the intersections of Lakeshore Drive and Creekwood Way and Lakeshore Drive and Hartford Street. On October 10, 1996 staff presented their findings for the Creekwood and Hartford Street intersections to the Safety Commission with the recommendation that all-way stops not be installed at either intersection. The Safety Commission did not agree with staff's recommendation, and both intersections were forwarded to the City Council for consideration at their December 10, 1996 meeting. The City Council, after some discussion, agreed with staff's recommendation not to install the all-way stops at either intersection. According to the records staff was able to [md, the next action regarding these intersections occurred on February 4, 1997. During the Mayor's Report, Mayor Horton asked staff for a follow up report on all-way stop control at Lakeshore Drive and the intersections of Hartford 7-2 2/12/08, Item -=i Page 3 of7 Street and Creekwood Way. Staff presented their follow-up report at the Council meeting on April 15, 1997. Although the minutes for this City Council meeting state the Council voted to install a single stop sign at Lakeshore Drive and Creekwood Way (rather than all-way stop control), all-way stop control measures were installed at LakeshoreDrive and Creekwood Way. The work order for the installation is dated two days after the Council meeting suggesting the meeting minutes may be incorrect and Council actually voted in favor of the all-way stop control measures. Regardless, all-way stop control measures were only installed at the intersection of Lakeshore Drive and Creekwood Way. On September 11, 2007, staff received a letter from Ms. Denise Ward requesting the installation of all-way stop control at the intersection of Lakeshore Drive and Hartford Street. Staff conducted an all-way stop warrant study, per Council Policy #478-03, at this intersection and the results of the study are presented below. Please see the attached meeting minutes for all of the meetings referenced above. The intersection of Lakeshore Drive and Hartford Street is a "T" intersection. Lakeshore Drive is a Class III Collector roadway and is 42' wide curb-to-curb with two lanes, one lane in each direction. Lakeshore Drive is striped with a double yellow centerline, 6' wide bike lanes for both directions, and a 7' wide painted parking aisle on the south side of this roadway. The total daily approach traffic volume is 9,768, with a posted speed limit of 30 mph, and 85th percentile speeds of 35 mph in the eastbound direction and 31 mph in the westbound direction of travel. Currently, there is an existing stop sign on Hartford Street at this intersection. The average daily volume for Hartford Street is 697 vehicles per day. When considering an intersection for all-way stop control, several factors are studied to determine the need for an installation. Pedestrian and vehicle volumes, accident history, along with physical factors such as sight distances, vehicle speed, roadway alignment (such as horizontal and vertical curves), and topography, are all taken into consideration. All-Wav Stop Warrant Studv: Physical Conditions: The following table shows the existing conditions for the streets at this intersection: Street Lakeshore Drive Hartford Street DirectionlWidth East-West/42' North-South/36' ADT 9,768 (9/2007) 697 (10/2007) Approaching only Exist. Speed limit 30mph (Posted) 25 mph (prima facie, not posted) 85th % speed 35 mph (eastbound) Unknown 31 mph (westbound) Number of Lanes One lane in each direction One lane in each direction 7-3 2/12/08,IteD1~ Page 4 of 7 Double yellow centerline, bike lanes Striping for both directions, and Stop Legend and Limit Line 7' wide parking striping on the south side of the roadwav On-Street Parking Allowed on south side of the Allowed roadway only Classification Class III Collector Residential Vertical Alignment EB approach, + 1.00% grade NB approach, -1.00% grade WB approach - 1.00 % grade EB: 480' Radius, ends at centerline Horizontal Alignment of Hartford Street Approx. 200' Radius WB: 800' Radius transitioning to tangent at centerline of Hartford St. Other conditions The Council Policy regarding all-way stop warrant evaluation was applied and the subject intersection has been awarded 28 points based on the following: Accident Historv: (10 points assigned out of a maximum of 25 points) 10 points were assigned because there were two reported, correctible accidents prior to the investigation date within a 12-month timeframe as described in the warrant study policy. Unusual Conditions: (5 points assigned out of a maximum 21 points) o point was assigned for required sight distance being less than 100%. 2 points were assigned for an intersection leading to an arterial. 1 point was assigned for prevailing speed of unstopped approaches being up to 5 mph higher than the posted or prima facie speed limit. 2 points were assigned for the intersection being adjacent to a bus stop. .. It should be noted that Eastlake Elementary School is in the general area, but is not close enough to warrant any "Unusual Condition" points. Pedestrian Volume: (4 points assigned out of a maximum 20 points) 4 points were assigned for observing 6 pedestrians in the "peak hour" crossing this intersection. Traffic Volume: (8 points assigned out of a maximum of 24 points) 8 points were assigned for the following reason: 8 hours were found to have a vehicular volume of 500 or more entering the intersection from all approaches, but with less than a 100 vehicles from the minor approach. Traffic Volume Difference: (1 point assigned out ofa maximum of 10 points) 1 point was assigned because of the intersection volume ratio. Hartford Street approach volumes are 12.2 % of the approach volumes on Lakeshore Drive. 7-4 2/12/08,Item~ Page 5 of7 Intersection Sight Distance: When investigating sight distance measurements, field measurements are compared to the required stopping sight distance values, as listed in the City of Chula Vista Design Standard TR07-A. The following table summarizes our findings: Street Direction Speed Limit 85th% Speed Required Measured Name of Traffic (Lakeshore (Lakeshore Sight Sight Distance Adequate Drive Drive Distance Hartford Str. *Lakeshore EB 25 mph 35 mph 250' 400' Yes Drive WB 31 mph 210' 450' Yes * These vehicles are traveling on Lakeshore Drive being viewed from Hartford Street by motorists stopped behind the existing limit line. Motorists traveling southbound on Hartford Court, wishing to enter Lakeshore Drive, have 400' and 450' of available sight distance when looking toward eastbound and westbound traffic, respectively. This measured sight distance is adequate for .the 85th percentile speed of 35 mph eastbound and 85th percentile speed 31 mph westbound (250'and 210' of stopping sight distances are required respectively). Concerns raised by residents in the area regarding the speed of vehicles traveling along Lakeshore Drive are understandable, however, actual speeds measured along Lakeshore Drive seem to be within reason when compared to other City streets with similar characteristics. The. 85% speed measured for traffic traveling eastbound on Lakeshore Drive is 5mph above the posted speed limit while the 85% speed for westbound traffic is only lmph above the posted speed limit. Review of the previous safety commission reports regarding Lakeshore Drive shows speeds in 1996 were higher than they are now. In 1996, the 85% speed in the eastbound direction was 38mph while the 85% for westbound traffic was 41mph. Staff believes the decrease in speed over time is due to the significant increase in traffic utilizing Lakeshore Drive. In 1996, the average daily traffic for both directions totaled 3,765 vehicles/day. As measured in September of 2007, eastbound traffic on Lakeshore averages 4,041 vehicles/day while the westbound direction averages 5,727 vehicles/day. This equates to an increase in average daily traffic of 6,003 vehicles/day. The City has set thresholds for major roadways in Chula Vista regarding acceptable levels of service as described in the City of Chula Vista General Plan. These thresholds, or levels of service (LOS), are based on the average delay a motorist can expect as a result of traffic volumes, and are reported as letter grades A through E with A being the best grade possible. For major arterials, the delay motorists experience is measured on an annual basis by City staff that drives these streets, recording the time it takes to get from "Point A" to "Point B." Their results are then reported to the City's Growth Management Oversight Committee (GMOC), which requires major arterials operate at a LOS C or better. Levels of service can also be estimated for smaller streets using the City of Chula Vista Street Capacity Standards that are based on the volume traveling along a particular classification of roadway. According to the street capacity standards, a Class III Collector such as Lakeshore Drive operates at LOS C if the average daily 7-5 2/12/08, Iteml Page 6 of 7 volume (ADT) of the roadway is 7,500 trips/day or less. As measured in September of 2007, Lakeshore Drive currently handles 9,768 trips/day, resulting in an estimated LOS E. This decrease in level of service would support the decrease seen in the 85% speed along Lakeshore Drive. The installation of all-way stop control along Lakeshore Drive will cause delays to motorists, and result in a decreased level of service. Accident reports are generated by the City of Chula Vista Police Department for every reported accident, and then are submitted to the State of California. The data ultimately is organized and downloaded on a quarterly basis by City of Chula Vista Traffic Engineering Staff for analysis and data gathering purposes. Staff analyzed six years of available accident data and only found two reported accidents (one in 2001, one in 2002) at the subject intersection, both of which may have been avoidable had all-way stop control measures been in place at the subject intersection. This equates to an accident rate well under the State Average and suggests that pedestrians and motorists are exercising appropriate levels of caution when traveling through the intersection. As part of the all-way stop warrant analysis, a pedestrian count was taken in an attempt to determine the number of pedestrians crossing either road during what is typically the peak hour for pedestrian activity. In this case, staff observed the intersection on October 30 from 4:30 - 5:30p.m.. This time was chosen assuming the nearby lake would attract a significant number of pedestrians as residents returned home from work. Staff counted 6 pedestrians during this "peak hour." This does not indicate a heavy amount of pedestrian activity at the subject intersection. The nearby intersection of Lakeshore Drive and Creekwood Way is very similar in nature to the subject intersection. Since its construction, the City of Chula Vista has installed all-way stop control at this intersection. Although the all-way stop studies completed for the intersection did not indicate the intersection warranted all-way stop control, the decision was made to install it anyway. One of the main concerns staff has when installing "unwarranted" stop signs is that it may result in an increase in the number of accidents. City staff, while reviewing the intersection of Lakeshore and Hartford, reviewed the accident history for Lakeshore and Creekwood and found that, over the past six years, there have been no reported accidents. CONCLUSION The intersection of Lakeshore Drive and Hartford Street received a total of 28 points out of a possible 100 points, where a minimum of 45 points are required to justifY the installation of an all-way stop control. Therefore, in accordance with Council Policy 478-03 and based on I) the points awarded by the warrant study, 2) the lack of a significant accident history, 3) the low pedestrian usage and 4) the already low level of service, staff does not recommend the installation of all-way stop control at this intersection. DECISION MAKER CONFLICT Staffhas reviewed the property holdings of the City Council Members and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. FISCAL IMPACT Installation of stop signs and pavement markings at a cost of approximately $1,000.00 can be accomplished within the existing Public Works operational budget. 7-6 2/12/08, Item~ Page 7 of7 ATTACHMENTS 1. Location Map 2. Letter of Request 3. All-Way Stop Control Warrant Study 4. Past Council Meeting Minutes 5. Safety Commission Resolution Prepared by: Hasib Baha, Associate Civil Engineer, Engineering M:\Engineer\AGENDA \CAS2008\02-12-08\RESO-Lakeshore_Hartford _A WS.doc 7-7 ATTACHMENT I ~ .....::~ ~fJl~> - ~:S ~lcf u .ATT~ENT 2> Q/II/01 \ & cf\ ,6Jr ATTACHMENT ~ r... ! I ALL-WAY STOP WARRANT SUMMARY LOCATION Lakeshore Dr. / Hartford Street . DATE 10/24/2007 POLICY NUMBER 478-03 I EFFECTIVE DATE 103/06/2001 GENERAL PAGE 10F6 Points are assigned to each of these warrants. The total points possible are 100. The instailation of an all-way stop control is justified with a minimum of 45 points, unless: Case 1: If Caltrans' criteria is met, the point system is not applicable. Case 2: If any of the five criteria is met to the extent of 100% an all-way stop control intersection may be warranted even though the minimum number of points is not accumulated. Case 3: If the foil owing conditions are met: (a)The street to be controiled is within a residence district as defined in Section 515 of the California Vehicle Code, and No (b)The street to be controiled is classified a coilector or is functioning as a collector, and Yes (c)The subject intersection is not within 600 feet from the nearest controiled intersection along the coilector, and No (d)There is a parailel arterial highway that can be used as an alternative route, then Yes The subject intersection shall receive a bonus of 10 points. POINTS: o ALL-WAY STOP POINT SYSTEM CRITERIA: 1) ACCIDENTWARRANT: (25 points) Five Points are assigned for each accident susceptible to correction by an ail-way stop control during any 12- month period prior to the investigation date. Total number of accidents correctible by ail-way stop: 2 ( Maximum 25 points) POINTS: 10 2) UNUSUAL CONDITION WARRANT: (21 points ) 1) Adjacent to school, fire station, playground, senior center and/or amusement park. (7 points maximum) a) within 100' of the intersection. b) between 101'-250' from the intersection. 0 pts c) between 251'-400' from the intersection. d) within 500' of the intersection. 7 points 5 points 3 points 1 point 7-10 ALL-WAY STOP WARRANT SUMMARY LOCATION Lakeshore Dr. / Hartford Street DATE 10/24/2007 POLICY NUMBER 478-03 EFFECTIVE DATE 03/06/2001 2) Any visibility obstruction including horizontal and/or vertical curves which result in limited stopping sight distance based on either the posted speed limit or the 85% tile speed, whichever is higher. (7 points maximum) PAGE 20F6 400 x 100 = 250 o pls 7 poi nts 6 points 5 points 4 points 3 points 2 points 1 point 2 pls 2 points a) provides for less than 40% of the required sight distance. b) provides for less than 50% of the required sight distance. c) provides for less than 60% of the required sight distance. d) provides for less than 70% of the required sight distance. e) provides for less than 80% of the required sight distance. f) provides for less than 90% of the required sight distance. g) provides for less than 100 % of the required sight distance. 3) An intersection leading to an arterial from an interior (circular) collector. 4) Intersection with steep grades within 500' from the intersection on the downhill approach. a) greater than 9% grade b) greater than 8% grade c) greater than 7% grade d) greater than 6% grade Lakeshore = 1.00% Hartford = 1.00% Opts 7 points 5 points 3 points 1 point 5) Intersection is on "Suggested Route To School" and no other controlled crossing is located within 600'. (7 points maximum) a) intersection is 300' from school grounds. b) intersection is 400' from school grounds. c) intersection is 500' from school grounds. d) intersection is 600' from school grounds. Opls 7 points 5 points 3 points 1 point 6) High approach speeds. a) 'revaiiin"s eedsareu.,tQ.6.m hhi MrJhan steds eed... p gP. ...J). . P . is. .l'gH . P b) prevailing speeds are up to 10 mph higher than posted speed. c) prevailing speeds are more than 10 mph higher than posted speed. 1 4 7 points Speed limit (Hartford St.) = unposted (25 mph prima facie) Approach Speeds (Lakeshore Dr.): 35mph easthbound / 31 mph westbound mailbox School bus drop-off 2 pls 7 points (Maximum 21 points) POINTS: 5 7-11 ALL-WAY STOP WARRANT SUMMARY LOCATION Lakeshore Dr. / Hartford Street PAGE DATE 10/24/2007 30F6 POLICY NUMBER 478-03 I EFFECTIVE DATE 103/06/2001 3) PEDESTRIAN VOLUME (20 points ) Consideration is given to large numbers of pedestrians crossing the major street during the busiest hour of an average day. Peak Hour: 12:00 -1 :00 pm Number of Pedestrians: ,...,....; ':<,i..':C: Pedestrians crossino maior street. Total durino the oeak oedestrian hour Voiumes: 1-10 11-20 21-30 31-40 41-0VER Points: 4 8 12 16 20 ( Maximum 20 points) POINTS: 4 4) TRAFFIC VOLUME (24 points ) Points are dependent upon the magnitude of vehicular volumes entering the intersection during the eight busiest hours of an average day. Traffic Counts (circle eight highest hour volumes): DIRECTION 600 700 800 900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 TOTAL NB 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SB 51 77 .34 27 22 33 26 25 67 44 52 51 48 30 24 0 SUBTOTAL 51 77 34 27 22 33 26 25 67 44 52 51 148 30 24 0 EB 175 202 188 199 193 234 237 238 250 278 315 392 301 243 182 3627 WB 191 281 348 235 235 252 265 263 319 425 431 491 470 386 248 4840 SUBTOTAL 366 483 536 434 428 486 502 501 569 .703 746 883 771 629 430 8467 TOTAL 417 560 570 461 450 519 528 526 636 747 798 934 819 659 454 8467 ~ . 1 I . i POINTS 1 1 i . 1 ! 1 1 1 . 1 : -3 POINTS ARE ASSIGNED PER HOUR WHEN TOTAL ENTERING VEHICULAR VOLUMES EXCEED 500 AND MINOR STREET VOLUMES (INCLUDING PEDESTRIANS) EXCEED 200. -2 POINTS ARE ASSIGNED PER HOUR WHEN TOTAL ENTERING VOLUMES EXCEED 500 BUT MINOR STREET VOLUMES ARE LESS THAN 200, BUT MORE THAN 100. -1 POINT IS ASSIGNED PER HOUR WHEN TOTAL ENTERING VEHICULAR VOLUMES EXCEED 500 BUT MINOR STREET VOLUMES ARE LESS THAN 100. -1 POINT IS ASSIGNED PER HOUR WHEN TOTAL ENTERING VEHICULAR VOLUMES DO NOT MEET 500, BUT MINOR STREET VOLUMES EXCEED 200. In residence districts as defined by Section 515 CVC, if the 85th percentile approach speed of the major street exceeds 35 miles per hour, the minimum vehicuiar volume warrants is 70% of the above requirements. ( Maximum 24 points) POINTS: 8 7-12 ALL-WAY STOP WARRANT SUMMARY LOCATION Lakeshore Dr. / Hartford Street DATE 10/24/2007 POLICY NUMBER 478-03 5) PAGE 40F6 EFFECTIVE DATE ERENCE (10 POINTS) 03/06/2001 All-way stops operate best when the major and minor street approach traffic volumes are nearly equal. Points shall be assigned in accordance with the following table: '24-Hour Minor Sl. Ap roach Volumes '24-Hour Major Sl. Approach Volumes x 100 = 697 5,727 x 100 = PERCENTAGE 95-100 85-94 75-84 65-74 55-64 45-54 35-44 25-34 15-24 POINTS 10 9 8 7 6 5 4 3 2 0-4 o ( Maximum 10 points) POINTS: 1 'For T-intersections, the percent is the ratio of the minor street approach volume to the highest single leg approach volume on the major street multiplied by one hundred. CAL TRANS CRITERIA Cha tar 4 CalTrans Traffic Manual ny of the following conditions may warrant a multi-way STOP sign installation, regardless of the point system: 1) Where traffic signals are warranted and urgently needed, the multi-way stop may be an interim measure that can be installed quickly to control traffic while arrangements are being made for the signal installation. 2) An accident problem, as indicated by five or more reported accidents within a 12 month period of a type susceptible to correction by a multi-way stop installation. Such accidents include right- and left-turn collisions as well as right-angle collisions. 3) Minimum traffic volumes - The total vehicular volume entering the intersection from all approaches must average at least 500 vehicles per hour for any 8 hours of an average day, and the combined vehicular and pedestrian volume from the minor street or highway must average at least 200 units per hour for the same 8 hours, with an average delay to minor street vehicuiar traffic of at least 30 seconds per vehicle during the maximum hour, but when the 85th percentile approach speed of the major street traffic exceeds 40 miles per hour ( " ), the minimum vehicular volume warrant Is 70 percent of the above requirements. ( ") This speed applies only to CalTrans Criteria 7-13 ALL-WAY STOP WARRANT SUMMARY LOCATION Lakeshore Dr. / Hartford Street DATE 10/24/2007 POLICY NUMBER 478-03 EFFECTIVE DATE 03/06/2001 PAGE 5 OF 6 ALL-WAY STOP SUMMARY INTERSECTION: Lakeshore Drive (Major) Hartford Street (Minor) DATE INVESTIGATION WAS COMPLETED: October 24, 2007 TOTAL SCORE: 28 points out of a possible 100. The minimum required to justify an all-way stop control is 45 points. INTERSECTION DIAGRAM: 7-14 I ALL-WAY STOP WARRANT SUMMARY LOCATION Lakeshore Dr. / Hartford Street DATE 10/24/2007 POLICY NUMBER 478-03 1 EFFECTIVE DATE 103/06/2001 RECOMMENDATIONS: PAGE 60F6 This intersection received a total of 28 points of a possible 100 points, where a minimum of 45 points are required to justify the installation of all-way stop control. Therefore, this intersection does not warrants the installation of an all-way stop control. REMARKS: J:/EngineerrTraffic/Staff/Susanm/AII-Way Stop Studies/A-W Stop (Lakeshore Dr - Hartford St).xls 7-15 EventCount-716 Page 1 MetroCount Traffic Executive Event Counts atasets: Site: InplltA: Input B: Survey Duration: File: Identifier: Algorithm: Data type: SLJ.l e: L.A l 15:31 Friday, September 28, 2007 C:IDocuments and SettingslericamlDesktoplLakeshore Dr (Near Bluelake Dr) A is S6.ECO (Plus) E943AN2C MC56-6 [MC55] (c)Microcom 02103101 Event Count Axle sensors - Split (Count) ..J Profile: Filter time: Name: Scheme: Units: In profile: 14:00 Tuesday, September 25, 2007 => 14:00 Friday, September 28,2007 . Factory default profile Count events divided by two. Non metric (ft, ml, ftIs, mph, Ib, ton) 41928 Events . Tuesday, September 25, 2007=2244 (Incomplete) ,15 minute drops 0000 0100 0:200 0300 0400 0500 0600 0700 OBOO 0900 1000 1100 1200 1300 1400 2.0 .. 70 72 54 1500 16~O 1700 1800 1900 2000 2100 293 315 372 308 261 205 107 74 83 116 96 91 66 33 67 83 94 97 62 37 27 76 70 86 58 S4 48 25 76 79 7Ei 57 54 54 22 2200 2300 74 49 21 11 21 15 ,. . 13 10 . 7 . 3 . Wednesday, September 26, 2007=4042, 15 minute drops 0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 22 B 1. 6 19 55 us US 2].1 219 207 232 236 6 1 Q :2 1. 7 37 54 53 78 55 33 S4 7 :2 0 1. 4 11 23 54 40 45 52 73 50 6 1. 1. 1 7 20 48 55 59 4.8 50 59 63 3 4. 0 2 7 17 58 52 55 48 50 67 65 AM Peak 1115 _1215 (253), AM PHF=0.87 PM Peak 1S45 -1745 (409). PM PHF....O.82 . Thursdal, September 27,2007=4040,15 minute drops 0000 0100 0200 0300 0400 0500 0600 0700 0800 0500 1000 1100 1200 21 B 6 5 20 64 175 202 188 199 193 234 237 9 3 4 0 4 9 38 50 4.3 72 39 4.1 58 8 1. 0 1 4. 1& 2S 45 35 37 46 62 60 3 3 2 2 3 15 4.9 49 57 46 53 59 54 1 1 0 2 9 24 63 54 53 44 55 62 65 AM Peak 1115 .1215 (251J.AM PHF=0.91 PM Peak 1700 -1800 (392), PM PHF=O.79 . Friday, September 28, 2007=1812 (Incomplete), 15 minute drops 0000-0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 11.00 1200 1300 20 10 14 4 19 58 153 154. 189 210 213 209 233 286 12 2 2 0 4 11 34 47 51 69 52 46 57 73 6 3 4 2 4 11 20 39 43 43 70 4S 44 74 1 3 5 2 4. 24 45 50 50 54. 42 53 61 63 1 :2 2 0 7 12 S4 48 45 44 49 55 71 76 AM Peak 0930 .1030 (220), AM PHF=0.79 1300 1400 1500 1500 1700 1800 1900 2000 2100 2200 2300 2.2 250 2.0 311 398 292 264 175 128 82 23 55 51 47 .. 125 77 71 43 3. 2. . . 77 75 70 .2 95 .. " 4Q 28 19 7 . 57 72 7. 82 " 71 .0 .. 27 15 . 3 73 52 .7 " " 7. 55 4' 35 22 1 1 1300 1400 1500 1500 1700 1800 1900 2000 2100 2200 2300 23' 250 278 315 392 301 243 182 128 " .2 .0 .. .3 7Q 124 sa .0 " 47 29 25 12 .. 6. 7Q " 95 .. 5. 4. 30 34 23 . .. .0 " " " as .3 57 28 ,. 7 1 .. .5 .. 7. .3 72 .4 41 23 17 7 1 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 -4/dt t ~O"\ I 5"12\ q/l&e 7-16 atasets: ite: IputA: Iput 8: urvey Duration: i1e: lentifier: Igorithm: ata type: rofile: i1ter time: ame: cherne: nits: I profile: MetroCount Traffic Executive Event Counts [Lakeshore Dr] North of Clearwater PI 1 - South bound. - Added to totals. (1) 3 - North bound. C Subtracted from totals. (-1) 15:00 Monday, September 24,2007 => 15:31 Friday, September 28, 2007 C:\Documents and Settings\ericam\Desktop\Lakeshore Dr (Near Bluelake Dr) A is SB.ECO (Plus) E943AN2C MC56-6 [MC55] (c)Microcom 02103/01 Event Count Axle sensors - Split (Count) ,. 14:00 Tuesday, September 25, 2007 => 14:00 Friday, September 28, 2007 'Factory default profile Count events divided by two. Metric (meter, kilometer, mis, kmlh, kg, tonne) 41928 Events Tuesday, September 25,2007=3803 (Incomplete) , 15 minute drops 1000 0100 0200 0300 0400 0500 o~co 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 399 505 562 586 563 471 311 214 118 73 91 125 128 167 lSei H7 101 72 27 21 8 99 114 137 134 152 104 66 57 4.3 24 12 96 133 136 138 127 101 67 45 22 14 a 1].3 134 lGl 147 128 99 77 40 26 14 7 Wednesday, September 26,2007=6066,15 minute drops lOOO 0100 0200 0300 0400 OSOO Q600 0700 0800 0900 1000 1100 1200 35 10 11 32 37 65 208 322 401 261 280 328 336 8 3 0 10 10 10 37 65 107 83 75 64 81 12 1 3 4. 6 13 33 83 9S 58 63 Sl 91 a :2 4. 5 10 U 50 73 107 52 56 516 30 7 4 4 13 11 23 88 101 92 68 85 8"1 74 M Peak 0745.0845 (410), AM PHF=O.96 PM Peak 1630 ~ 1730 (560), PM PHF=0.90 Thursday, September 27,2007=5388,15 minute drops JOOO 0100 0200 0300 0400 0500 0600 0700 0800 05100 1000 1100 1200 38 23 14 25 34 51 1511 281 348 235 235 252 265 19 12 3 3 11 12 34 49 84 53 51 58 61 51 3 3 6 51 12 31 54 95 51 53 60 51 4 3 3 8 6 51 49 7i 75 lO6 68 60 53 lO 5 5 8 8 28 77 102 94 55 53 74 SO M Peak 0730 - 0830 (357), AM PHF::q().88 PM Peak 1645 -1745 (497), PM PHF"0.91 1300 1400 1500 1500 1700 1800 15100 2000 2100 2200 2300 350 334 33. 4" 556 51' 441 278 '" 120 47 88 87 87 131 155 125 122 83 57 41 14 " 85 '4 '2 10. 145 125 U, 70 37 31 11 , 84 73 U5 12' 110 12. 113 53 4' 23 14 4 93 " 104 1S> 145 137 87 62 56 25 8 0 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 253 3>> 425 4S> 491 470 386 248 168 UO " 67 80 loa 105 130 123 " 54 45 31 " 15 62 84 100 105 136 121 102 67 41 30 16 13 54 70 100 .. 109 123 '7 72 4S 32 12 5 80 85 117 >22 116 lOJ 88 55 37 23 11 4 Friday, September 28,2007=2395 (Incomplete) , 15 minute drops 0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 37 16 22 21 51 68 180 269 352 274 248 253 274 330 15 5 4 5 18 16 32 50 95 88 66 66 64 100 13 ) 4 6 11 13 24 63 81 71 72 60 63 76 5 6 7 1 9 17 43 64 87 57 62 54 71 70 4 2 7 9 13 22 81 92 89 58 48 73 76 84 .M Peak 0745 - 0845 (355), AM PHF=O.93 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 S:7-;;2.7{~) @ 7-17 . MetroCount Traffic Executive Event Counts :asets: ::;ite: Input A: Input B: Survey Duration: File: Identifier: Algorithm: Data type: C:V1::\IlI.JUUllL~f.J..J r=!:::r""' , [Hartford St] North of Lakeshore Dr 3 - South bound. - Added to totals. (1) o _ Unused or unknown. - Excluded from totals. (0) 12:00 Tuesday, October 30,2007 => 15:02 Wednesday, October 31,2007 C:\Documents and Settings\eMcam\Desktop\Hartford (North of Lakeshore Dr).ECO (Plus) E7523R4Z MC56-6 [MC55] (c)Microcom 02103/01 Event Count Vehicle sensors - Separate (Count) Profile: Filter time: Name: Scheme: Units: In profile: 14:00 Tuesday, October 30, 2007 => 14:00 Wednesday, October 31, 2007 . Factory default profile Count events divided by two. Non metric (ft, mi, ft/s, mph; Ib, ton) 698 Events . Tuesday, October 30, 2007=349 (Incomplete). 15 minute drops 0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 67445251 11 B 21 15 11 5 14 5 33 13 9 20 12 18 8 11 1800 1900 2000 2100 2200 2300 48 30 24 14 13 Ii 5115282 11 5 3 4. ]. ]. 24 7 :3 5 2 0 8 7 13 :3 .2 3 . Wednesday, October 31,2007=348 (Incomplete), 15 minute drops 0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 14.00 1500 1600 1700 1800 1900 2000 2100 2200 2300 o :2 4. 3 9 3S 51 71 34 27 22 33 26 25 o 2 4. ]. 0 7 12 20 17 4. 5 12 Ii a o 0 0 a 4. 7 Ei 18 Ii 9 9 11 4. 5 o 0 0 2 :2 9 13 20 0 7 Ii Ii Ii 4. o 0 0 0 :3 12 20 19 11 7 2 4. 10 8 AM Peak 0645 - 0145 {78}, AM PHF=o.91 7-18 ,; )&-:=. (;97 ~ o o o o ~ Sir- A AW D / 8 L4-/t.e5~ * ~. PEDESTRIAN COUNTS DATE: I (), 3tJ-07 LOCATION: . A A B B C. C D D TIME (PM) School Age Adult Age School Age Adult Age School Age Adult Age School Age Adult Age 4:37 I /.f:t.f> "3 5: aO 2- - TOTAL 5 f REMARKS: - TOTAL 7-19 . CITY OF CHULA VISTA - VEHICLE SPEED SURVEY SEGMENT UNDER STUDY L.AtESH-O,(e DIl. Wft-r if F J-h4.P-:iPtJLD 5:r. DATEJ.D.dM:LSURVEYSITE 2M' wlo J..!..4..IL-rPfJI2D Sr. POSTEDSPEED .,,0 TIME START tHo AM~ TIME END ~ . At.tt€fi) WEATHER FiHfL DIRECTION: =0 =/ MPH 5 10 15 20 TOTAL % CUM% 45 I 44 I 43 I 42 I 41 40 39 38 37 36 /' . /00 ). S<" 35 /' t:;t( 34 I . ,~ 33 / V Iv V I , 32 ./ /' V ./ './ '/ -j ./ I I I , ?A'I'i 31 " '/ ./ ./ '/' '/ I I. I 76.l.{t 30 '/' /' /' /1 I I ;)' 29 7 /' /' /' ./ '/ /1/ /' '/ r'2,) 28 j /' /' / :/ /' /' /' 21 27 ./ /' ./ ./ ./ "'/ '/ I I tJ 13 26 f7 ./ '/" I I IA 6 25 f7 1 I I ":l 24. 1/ -"-I I" . .. 1 , '2- - -- . .. 23 VI I I 1 '1.. I 22 1 I I 1 I 21 I I I I I I I I 1 I 20 I I I I 1 19 I I.. I I 18 I .. I ... 1- - 1 17 I I .. 16 I I 15 I I 1 I . 14 I 1 13 I. 12 I I 11 I 10 I s I . 8 I 7 I I 6 I I I I I I RECORDER: ~ ITOT AL NUMBER OF VEHICLES: t5~ H:\HOME\ENGINEER\TRAJ'FIClSpeed_Surveys\Speed Limit Surveys 45.xls 7-20 . CITY OF CHULA VISTA - VEHICLE SPEED SURVEY SEGMENT UNDER STUDY LAtA:J.W)/};::fJJ2 (3)4<v M" ,~1=Pt2J) <t r DATE (O-30..& SURVEY SITE ~/ B'M ~J2./J $1"". POSTED SPEED 30 TIME START ~-vJl1(}PJ>A/PM ' TIME END '5"'30' AM/PM WEATHER .P;zt-tf2- DIRECTION: @i2. =0 =/ MPH 5 10 15 20 TOTAL % CUM% 45 44 43 42 01 41 40 I 39 0 38 0 37 rJ ,rJ 36 rJ f) to 0 35 n 1,-, 0 I/? 0 6' ""54 ~ 0 /? h -:;:; .:.,. D D 0 I 33 L. I/J ~ ,010 0 32 r:ln n I I 1 [ 31 1(" t!; 0 .010 0 [ 30 , I...:: 0 '/?If? It? t:? 29 i'?1.n I I 28 "'" /) 1.0 27 [ 26 (;) 0 o' I I 25 101 I 1 I I 24. . .1 - '-1 I. .. . I I I .. - -- . .. 23 I I [ I [ I I 22 I I I I I I I 21 1 I I I I I I I I I I 20 I I I I 19 I I.. I I 18 I .. I ... I - - 1 I 17 [ 16 I 15 I I 1 I ~4 . ! 13 I I I 12 I I 11 I I 10 I 9 8 7 I I 6 I 1 I I RECORDER: ~ (TOTAL NUMBER OF VEHICLES: ss- H:\HOME\ENGINEER\TR.;FFIC\Speed_Surveys\Speed Limit Surveys 45.)(15 7-21 fa .... VI :> fa ::I .= U .... o >- :!:: U c: o VI :~ c CI c: ';: Q) Q) c: CI c: W u !E fa ... I- ... 0 0 - N N Ol S2 0 0 !2 Cl - III - ~ :5- 0 - t:: o Co Q) c:: ~ o .... .!!! J: c o :~ "0 u u !E fa ... I- CD o o t:! ..... Ql'" QlN .t:... Ill, "'C ...... ~g CUt:! :q; -- ... o Ql > 'C C e"i Ot:: .c 0 In 0. Ql Ql ~e::: ...I Ql tll C C 0" ~a:: .. Ql U.. o CU ...IC II. U ~ ~g ~g o 19 0 CO "5 ,2 "5:Q <l:> <l:> N _ . C) OJ C= c: c: EOlUO =c__:o_ Q)J:: Q)..t: ~U ~.g>B.Q) o e e~ e~ :;:~ a.CIl a.CIl - ON .Ja; " > l!! III S~ - - . c= CD 0 EU ~ U o l!! :;:0.. - 0_ .Ja; " > l!! III .- ... CI- .c - .c~ CD", > Ol ... > 0- _ 0 o > :;:.5 _ C o 0 QJ';;; a.= >>- 1-8 ..: is .... on is Ol E i= CD - " C o z t:: o 0. ~ u; III W 10 ~ 'il ...J Ol c :i::E " ::I :;;1- Ol .!:: u a;lE -" c ... WI- .c 1:: o Z .c S o CIl ... .s o :;;" "'0 ".- .c.c _OJ 0> ... .s o :;;'" "'0 ".- .c.c _ '" 0> '" "0 'u; "0 '" e '" " "0 'u; "0 " e '" ~ .E o :5 .E o '" - N - co N ,:.: o - o o ~ - - N o o ~ co NO: ~o: CO _C: CO ~C: 0 au: f'-.. N ~ co 0-('\ C\I ...~ 0 MC: N Ui c o ~ '0 U - o ... Ol .c E ::I Z jij - o I- 7-22 .... .. ~ = 01 .. Q ... "c:l ~ '" ;;l '" ell = .~ ..... ..... ~ r;r, II j ... " - " .. > 'il" ::1l 'i: IoioI ~ .t: = Q,l Cf.l ,....t \0 .S ."C==_ Q ... = 0: U -5~~C!~ Q,l - ..... ...... ""' ~-~~~ r:\iI ~ -,...l N = ~==,....c~ .. '" ..- '" e .. .. .. ~ Q,} 'tool ~ Q,l = e Q,l CC ~ 0 ~~~~~ "t :; :::: .5 C Q,) 0 ... "C Q,J ... ... cc = _ ooUoo~~ MEETING MINUTES Excerpts from: 1. 8/8/96 Safety Commission Minutes 2. 10/10/96 Safety Commission Minutes 3. 12/10/96 City Council Minutes 4. 2/4/97 City Council Minutes 5. 4/15/97 City Council Minutes 7-23 ATTACHI',AENT 4 Safety Commission Minutes August 8,1996 " Page 2 ~ J." v1p~ 0 + Sl? l/A( A ~/.f/.8/-r ....E~ y~ V/\ ~ II IVI'f Yvtl 1tl-7 exit from the school parking lot and on East) Street south curb line as law permits into the school parking lot (Item #11), and to create bus turnouts on East J Street (Item #13). The Commission supported the concept of a flashing light on East J Street, (Item #6), but felt it would be too expensive to implement. MS (Smith/Acton) set up four priorities in order as action should be taken. The priorities were: 1. To have the parking lot restriped immediately; 2. To install "No Left Turn" signs on East J Street and parking lot exit to prohibit left turns into and out of the school parking lot, as the law permits; 3. To move the school bus loading and unloading zone further west, adding footage from the parking lot as permitted; and, 4. To entertain the adDition of a new turnout area on the north side of the school, east of the existing parking lot. FRIENDLY AMENDMENT: (Uken) to have staff report back on effects of Items 1, 2, and 3 in December and if they do not work then look at Alternative 13. Agreed to by maker of motion. VOTE ON MOTION AS AMENDED: Approved fHl.G.1 with Vice Chair Miller abstaining due to conflict of interest. Chair Liken asked Dr. Madison to send letters to the parents on the Safety Commission decision. 6. RP-DOrl on Traffic Concern!; at Bonita Vi~ta Middle Schonl and Bonita Vida Hi'Zh School I Frarik Rivera presented staffs report. Tom Silva, Sweetwater Union High School District, 1130 Fifth Avenue, Chula Vista, CA 91911, Director of Planning, said the District was in favor of staffs recommendation with one exception. The District was not in favor of flashing beacons in a future CIP. He did not recommend a split phasing to the traffic signal timing because he felt it would cause additional delays. Chair Liken said he did not agree with the need for flashing beacons and that he wanted to see how the larger speed limit signs worked out. He wanted to start out with the less expensive items. If the changes that were made were not satisfactory, the District could come back to the Commission with other ideas. He wanted to see police enforcement of the signs. Commissioner Cochrane was in favor of solar powered flashing beacons and suggested they be included in the CIP .budget. CorAmissioner Smith felt flashing beacons were not a good idea. He feit there were more pressing issues that needed to be covered by the CIP. MSClC (Miller/Hoke) to accept staff's report on Traffic Concerns at Bonita Vista Middle School and Bonita Vista High School. 1i ,. 7. -Reoort on An-Wav StOD ReclUest at Clearbroolc Drive and Lak~hore Drive ! Frank Rivera presented staff's report. i Geoffrey aemmons, 1948 Clearbrook Drive, Chula Vista, CA 91913, said thal motorists did not slow down on lakeshore Drive. Vehicles on lakeshore Drive seemed to have less visibility. He agreed to the installation of an all-way stop at Creekwood Drive rather than Ciearbrook Drive, He believed there was community support for the all-way stop at Creekwood Drive. UNOFFICIAL P.fo11~,rl ,-r-S ' 18-"3" ~ .lilli'n.nt; 7-24 Safety Commission Minutes August 8, 1996 Page 3 ( David Villegas, 1936 Clearbrook Drive, Chula Vista, CA 91913, said that every new development had growing pains. Eastlake I had speeding problems. He asked why there were only two crosswalks on lakeshore Drive. He had been involved in near misses because of vehicular speed. ; Chair Liken said there Were only two crosswalks because there were two all-way stop locations. Crosswalks were installed in conjunction with al!-way stops. If crosswalks were installed at uncontrolled intersections, It co~ld give pedestrians an illusion of safety. . . Commissioner Smith asked if the streets were dedicated or private. i ,. Frank Rivera answered that Eastlake Shore Terrace and the streets inside the lakeshore Drive loop were private. lakeshore Drive and the streets outside the loop were dedicated. ! Commissioner Smith asked if there was a Homeowners Association and asked if the CC&R's would allow fim,. on speeders. Mr. Clemmons said there was a Homeowners Association, but that it could not enforce speeding or gel involved in speed issues. Frank Rivera commented that Eastlake I had an office at lhe clubhouse and it published a monthly newsletter with general information. He felt an article about speeding could be put in the newsletter. Mr. Clemmons commented that most of the residents in Eastlake I community are renters and putting something in the newsletter was not a long term solution. An all-way stop would be a long term solution. Mr. Villegas said the Homeowners Association was aware of the speeding issues. The Homeowners Association wanted to install speed humps on lakeshore Drive, but it did not meet standards for speed humps. Commissioner Cochrane spoke in favor of the all-way stop. He had witnessed vehicular speeds and would like the inslallation of an all-way stop at Creekwood Drive and Lakeshore Drive on a trial basis. Chair Liken informed the public about all-way stop guidelines. He mentioned that the Commission looked at special circumstances. Statistics showed that cars tended to speed up in between stop signs. He entered into the record that he received 13 postcards in support of the all-way stop. Twelve postcards were received from area residents, and one from a resident of Eastlake Hillside. He asked if the 'SMART' unit has been ~ up pn lakeshore Drive. . Sgt. d'Ablaing said the machine was in for repairs. Chair liken said although the roadway did not meet the all-way stop criteria, the Commission looked at special circumstances.,and said he would like staff to monitor the area. He asked staff to conduct a radar survey. Commissioner Cochr..ne asked if an all-way stop was ultimately planned by the City, why it could not be installed immediately. Frank Rivera commented that if staff was given a choice for the location of an al!-way stop, the preference would be Creekwood Drive. r Chair liken suggested tabling the item until September when it could be broughl back with a study on Hartford Street and a current radar study. Commissioner Smith commented on the traffic counts and how the vast amount of speeding was done on or after 7pm and felt it was possible that Lakeshore Drive was being used as a race track. IP''' .J'? UN9t:~CIAL MINUTES 7-25 ; I } Safety Commission Minutes August B, 1996 r~ Page 4 Mr. Villegas commented that with the development of Eastlake Greens, motorists were filtering through the community which created more traffic. MSUC (Smith/Acton) to deny an all-way stop at Lakeshore Drive and Clearbrook Drive and that staff bring back an all-way stop study and speed survey in September on Creekwood Drive and Hartford Drive. Frank Rivera suggested hoiding off the report until October so that staff would have more time to conduct all the nec~ssary studies while school is in session. The Commission by consensus agreed to postpone the report until October. 8. Oral Communit"atinns - None. STAFF REPORTS 9. Adion Summa.rv Uodate/Staff Cnmml!nts . 'Request for all-way stop at Second Avenue & Oxford Street and East Paisley Street & Monserate Avenue. j Frank Rivera indicated that staff was working on a report and would present it at the October meeting. . Request for speed humps in vicinity of 600 block of Garrett Avenue. , Frank Rivera indicated that a letter was prepared and delivery attemped to the resident. The home was found vacaht and with a 'For Sale' sign in the yard. i Chai~ liken asked staff to contact Mayor Horton to see how to proceed on the request. !. , 10. Traffic Accident SummarY Mav & lune 1996. Distributed for Commission information. , 11. Information.1 ReDor! . Proposed Rancho del Rey Middle School at East J Street and Paseo Ranchero. \ . Presentation by Mr. Tom Silva, Director of Planning, Sweetwater Union High School District. Tom Silva presented a report on the Rancho del Rey Middle School. The school is expected to open in July 1998. He wanted to work closely with City staff and the Commission to avoid any traffic issues that could arise. OTHER BUSINESS 12. j:y 1996-91 Elections MSUC (8ierdlHokel to keep present officers of John liken as Chair and Cindy Miller as Vice Chair. 13. Commissioner Comments: , , ,~ John Liken. Annual schedule of meetings. I Chair Liken asked why the July meeting was cancelled. ; 1. . UNOFFICIAL MINUTES /8'~y ~ 7-26 :?xLtrf of [Of[l>[~~ \M(~0 MINUTES OF A REGULAR MEETING OFTHE CHULA VISTA SAFETY COMMISSION Thursday, October 10, 1996 7:00 p.m. Counci I Chambers Public Services Building CAll TO ORDER 1. Roll Call: Present Chair Liken, Vice Chair Miller, Commissioners: Acton, Bierd, Cochrane, and Smith Absent: Commissioner Hoke Also present: Bill Ullrich, Senior Civil Engineer; Mike Donnelly, Asst Engineer II; Sgt. Gene d'Ablaing; and Diana Vargas, Recording Secretary 2. Pled..e of Alle.iancelSilent Praver 3. Ooenin.. Statement - Read by Chair Liken 4. Aooroval of Minutes: August 8, 1996 MSC (Acton/Smith) to approve the minutes of August 8, 1996 as presented. Approved 6-0-1 with Commissioner Hoke absent. MEETING AGENDA 5. Reoort on AII-Wav StOD Reouest at lakeshore Drive at Clearbrook Drive. ff Back..round: The Commission directed staff at the August 8, 1996 meeting, to prepare a follow-up report on this item, and requested that an updated speed survey be conducted at this intersection. Staff requested that the speed survey be delayed until after the schools were in session in order to acquire a more accurate survey of the traffic and speed conditions at that intersection. Bill Ullrich presented staff's follow-up report and indicated there were no changes to the previous report. He further indicated that the updated speed survey showed no difference in the 85th percentile speed of 40 MPH, which exceeds the posted speed limit of 30 MPH. In addition, the warrant evaluation conducted at this intersection assessed a lotal of 9 points out of a possible 54 points. According to Council's policy on the installation of an all-way stop, a minimum of 30 points are required to justify the in~tallation. Staff Recommendation: Mr. Ullrich indicated that utilizing established guidelines, the outcome failed to demonstrate the need for the installation of an all-way stop at this location and therefore, staff recommends denial ofthe request. Public Hearin..: Chair Liken opened up the Public Hearing and indicated there were five request slips to speak. Geoffrey Clemmons, 1948 Clearbrook Drive, Chula Vista 91913, indicated he contested the sight distances that were noted by staff during the slide presentation, and indicated the speed at which UNOFFICIAL MINUTES ,E i~ /i'~J' 7-27 Safety Commission Minutes October 10, 1996 Page 2 offenders are driving, cuts down on the reaction time. He further stated that although he would like to see the all-way stop installed at Clearbrook Drive, he supported staff's recommendation that perhaps the better alternative site would be at Creekwood Way because of the proposed connection of Creekwood Way to Chateau Court when the adjacent Telegraph Canyon Estates development is completed. He encouraged the Commission to continue to look into creative ways that could slow down the speed of cars traveling on the southwest side of the loop. Armando Montes Jr., 1975 Clearbrook Drive, Chula Vista 91913, stated he lives on the corner lot of this intersection and he personally witnesses speeding cars. He further stated that because he will not jeopardize the safety of his family, he has had to place his home on the market to prevent a tragedy from occurring and have a car end up in his front living room. Ruben Padilla, 801 Woodspring Drive, Chula Vista 91913, stated that on June 14, 1995 al 7:35 p.m. he had a car fly into his back yard and ended up approximately 5 feet from his kitchen. Fortunately, his four children were inside the house, and a greater tragedy did not occur. Mr. Padilla stated that because of the angle the photos were taken, he did not believe they represent a true picture of the sight distance. Joseph Dombrowski, 1967 Clearbrook Drive, Chula Vista 91913, stated that he and his 6 and 8 year old sons frequently cross that intersection on their way to visit a family member that lives inside the loop. There is no pedestrian crosswalk and there is poor visibility on lakeshore Drive when they are coming back home. There have been times when his children will wait up to 10 minutes trying to crOSS lakeshore Drive, due to poor visibility and speeding cars. Ken Comardo, 1966 Clearbrook Drive, Chula Vista 91913, stated that in his opinion there is a blind spOI created by the curve on the lakeshore Drive where you don't see the car coming for the last 100 feet before reaching Clearbrook Drive. He felt that the photos were not a true representation of the sight distance motorists have when they are at the intersection. Public Hearing Closed. Commission Discussion: Commissioner Acton questioned whether the Commission has discussed the feasibility of installing speed bumps at the last hearing. Chair Liken indicated that due to the collector street and it posted over 25 MPH, it did not meet the criteria stated in the speed bump policy. Commissioner Cochrane expressed his concern over the safety of this area and indicated he has personally witnessed the speeding cars because he and his wife regularly walk through this neighborhood. Commissioner Cochrane stated that if the 85th percentile is traveling 10 miles in excess of the posted speed limit, that means thai the remaining 15 percent are traveling at speeds that far exceed the posted speed limit. He indicated that he believes an all-way stop sign at this intersection is warranted. Commissioner Miller indicated that she empathized with the residents and felt that perhaps the Commission could review this item with the next item on the agenda, and somehow come to a consensus on where to recommend the installation of an all-way stop. Bill Ullrich indicated that the photos are taken from an angle that closest represents the motorists' view. UNOFFICIAL MINUTES /J>'.-t/p . ~ /& 7-28 4 Safety Commission Minutes October 10, 1996 Page 3 Chair Liken indicated that the Commission does make an effort to visit these sites prior to them being discussed at the meetings, and they do drive in and out of the different approaches to get a well-rounded perspective. He further indicated that speed in this area is a concern to the Commission as a whole, and asked staff what measures could be implemented to control speed. Bill Ullrich indicated that there could be stricter enforcement of the speed limit. Chair liken stated that, although he is concerned about the speeding cars, he would not support the all-way stop at the Clearbrook Drive intersection, but rather, at the next intersection, which is Creekwood Way and lakeshore Drive. He further indicated that it would be at this location that the all-way stop could be warranted at a future date with the impact the adjacent development wi II have when it is completed. Bill Ullrich indicated that staff could reevaluate the installation of an all-way stop at the Creekwood Way and lakeshore Drive intersection at a later date, after the connection to Chateau Court and the completion of the development. MSC(Mitler/Bierd) to approve staff's recommendation to deny the installation of an all-way stop at lakeshore Drive and Clearbrook Drive. Approved 4-2-1 with Commissioners Smith and Cochrane voting no, 'and Commissioner Hoke absent. 6. R~Dort on AU..Wav Stoo reauest at Creekwood Way and lakeshore Drive Backeround: The Commission directed staff at the August 8, 1996 meeting to prepare a study on this item as an altemative location to a request to install an all-way stop at the Clearbrook Drive and lakeshore Drive intersection. Staff requested that the study be delayed until after the schools were in session in order to acquire a more accurate survey of the traffic and speed conditions at that intersection. Bill Ullrich reported that staff conducted the study utjJizing the same evaluation methodology as the other intersection and it did not receive enough points to warrant the installation of an all-way stop at this time. Staff Recommendation: That the Commission deny the request for the installation of an all-way stop at the Creekwood Way and lakeshore Drive intersection, and that staff be directed to re-evaluate it when the Telegraph Canyon Estates are completed. Public Hearine: Chair Liken open the Public Hearing and indicated that there were two request slips to speak. Ken Comardo, 1966 Clearbrook Drive, Chula Vista 91913, stated that he did not support the stop sign at this location. He urged the Commission to stop looking at a point system policy, and make their determi{1ation on a case by case basis based on merit and safety. Armando Montes Jr., 1975 Clearbrook Drive, Chula Vista 91913, stated he too did not support the stop sign at this location and urged the Commission not to wait to reevaluate this item until the completion of a future development that may not take place, Public Hearim!: Closed. Commission Discussion: Commissioner Bierd asked_ staff if there was a time frame of when to expect the completion of this project. UNOFFICIAL MINUTES J~, J"/ .c :;,-- /0' '/, ...- 7-29 ~ Safety Commission Minutes October 10, 1996 Page 4 Bill Ullrich indicated that Baldwin Builders was going through bankruptcy court, and they had received authorization from the court to move forward and complete the existing homes that had been partially framed. He further stated that it was his understanding that the work would commence as soon as possible, however, it was uncertain if the courts were going to allow them enough funds to complete it. In addition, Mr. Ullrich informed the Commission that it was uncertain if they were going to be able to complete the additional phases of the project where construction of homes had not yet begun. Commissioner Acton stated that she supported the Commission taking measures that would mitigate the existing needs, addressing the residents' cqncerns, and not wait until the the conditions are exacerbated by possible future development. Commissioner Cochrane stated that he supported Commissioner Acton's previous comment and felt that the City needed to be able to offer some kind of relief to these residents and alleviate the speeding problem at this location. Commissioner Acton questioned the appropriateness of discussing these two item together, rather than as two unrelated items. Commissioner Smith indicated that he remembered discussing this issue at a previous workshop, and that the Commission had agreed that they needed to take the items as listed on the agenda, and that if it was their desire to revisit or combine items, staff could be directed to do so and bring it back at a future meeting. Commissioner Smith offered his reasoning for voting against staff's recommendation in the previous item.. It is his opinion that a stop sign is needed at both intersections, because by culling down on the distance between SlOp signs that are fairly separated, motorists tend to modify their behavior and slow down because they know that another stop sign is coming up. Chair Liken stated that he disagreed with the previous comment, and stated that in his opinion placing too many stop signs that are too close together, tends to make the drivers roll through the stop sign, which gives the other motorists a false sense of security. Similarly, pulling crosswalks where you don't have an intersection, then people feel that as soon as they step into the crosswalk they have the right-of-way, which is a false sense of security for those pedestrian. Commissioner Miller stated that she agreed with Chair Liken's comment, and felt that this is the intersection that makes sense because of the future development, although it may not be in the immediate future, and did not agree with staff's recommendation to deny the stop sign at this location. MSC (Miller/Acton) that the Commission not approve staff's recommendation to deny the stop sign and that the Commission request that an all-way stop sign be placed at Creekwood Way and Lakeshare Drive. Approved &-0-1 with Colll(t1issioner Hoke absent. 7. Reoort on AII..Wav StOD Evaluation on lakeshore Drive at Hartford Street. Backeround: The Commission directed staff at the August 8, 1996 meeting to study the installation of an all-way stop at the intersection of Lakeshore Drive and Hartford Street as part of the Commission's review of stop control needs on Lakeshore Drive. Staff conducted the study and the intersection received a total of 7 points out of a possible 54 points. A minimum of 30 points are required to justify the installation of an all-way stop. UNOFFICIAL MINUTES .L 1- /~, '/...< 7-30 Safety Commission Minutes Odober 10,1996 Page 5 Staff Recommendation: That the Commission deny the installation of an all-way stop at lakeshore Drive and Hartford Street. Public Hearine: Chair Liken indicated there were no request slips to speak on this item. Commission Discu5!i:ion: Chair Liken stated he had requested the review of an all-way stop at this location because if an all-way stop was installed at one end of the loop, then it would be a mailer of time before the residents on the other side would be requesting the instaliation of a stop sign at their end of the loop. If a stop were to be installed at the south end of the loop, the tendency would be for motorists to take the alternate loop where there are no stops and would also encourage speeding at the north side of the loop. Commissioner Cochrane supported Chair Liken's comments and recommended a all-way stop be installed at Hartford Street and the other at Clearbrook Drive to balance out the loop. Commissioner Miller asked staff if there were any 'Children Playing' signs posted where there are parks. If not, could the homeowners association place one? Mr. Ullrich indicated that there were no 'Children Playing' signs because they cannot be placed in the public right-of-way. and would be a zoning violation to place them in private property. MSC (Liken/Smith) that an all-way stop be installed at Hartford Street and lakeshore Drive. Approved 6'()-1 with Commission Hoke absent. 8. ReDort on all-wav dOD reoue!;t at Oxford and S~cond Avenue. Backeround: In July 1996, staff received a petition to consider installation of an all-way stop at this intersedion. The request cited the need because of the high speed of vehicles traveling east-west on Oxford Street and the lack of traffic control devices on Oxford Street between Third Avenue and Hilltop Drive. Staff conduded a study and this intersedion received a total of 14 points out of a possible 54. A minimum of 30 points is required unless there are overriding considerations such as a high accident rate history of the type of accident susceptible to corredion by an all-way stop installation. During the period 4/1/94 to 3/31/95, there were five accidents susceptible to correction by an all-way stop, and therefore, meets the Caltrans criteria contained within Council policy to warrant the installation of the all-way stop. Staff Recommendation: That the Safety Commission accept staff's report and recommend the installation of an all-way stop at this location. Public Hearine: .!=hair Liken opened up the Public Hearing and indicated there was one request slip to speak. Donna Saar, 221 Oxford Street, Chula Vista, stated that ten years ago she spoke before the Safety Commission on this same mailer and the request was denied. She has personally witnessed many accidents at this intersection, most recently involving one of her students in .the Teen Motner Program who was 4 months pregnant. The safety of this intersedion is of great concern to the residents of that area. Public Hearin2 dosed: Commission Discussion: Commissioner Miller thanked staff for their support and recommendation for approval UNOFFICIAL MINUTES /8' 'i? ~f ..> 7-31 f Ex U--Yft- of 1-2-/ (0 /qif t\(\VlS Minutes December 10, 1996 Pal" 11 BOARD AND cnMMm"ION RECOMMENDATIONS None submitted. ACTION ITEMS 18. RF.PORT DENYING REQUEST FOR ALL-W A Y STOPS ON LAKESBORE DRIVE AT HARTFORD STREET AND LAKESHORE DRIVE AT CRBEKWOOD WAY - At \be 8/8/96 Safety Commission meeting, a report was presented reprding a wrillell request from Geoffrey Clemmoas at 1948 ctearbrook Drive requeslins an all-way IiIop be iDstal1ed olll.alceshore Drive at ctearbrook Drive. At that meeting, the Safety Commission voted to deny an all-way stop and that staff bring bock all-way stop studies and new speed surveys for Creekwood Way and Hartfonl Street at the October Safety CommissiOll meelins. Staff recommenda Council IIlll IIpprove the iDstal1atiOIl of all-way stops at Creekwood Way and at Hartfonl Street 011 Lakeshore Drive. (Director of Public Wotks) CoUllcUmember Padilla abstained from voting due to the proximity of the subject intersection to his residence. Cliff Swanson, Deputy Director of Public Works, stated City staff reviewed the subject intersections at the request of the Safety CommissiOll &lid foUlld they did lIot meet the warnmts for all-way stops. Staff recommends denial of installing the all-way stops. MS (Rindone/SaIas) to aa:ept staff's recommendation to deny the installation of all-way stops at Creekwood Way and Hartford Street, on Lakeshore Driye. CoUllci\member Moot stated this is not the first time staff's recommendation differs with the recommendation of a Commission. He UDderstood the wammt system which is partly based on post accidents, but often the purpose of the IiIop sign is to prevent an accident from occurring. Mr. Swanson explained there are several reasons for stop signs, &lid speeding is not olle of them. Accident wammt is OIIe of the COIIditions and it depends how many accidents happen. Both these intersections have a good accident rate with none in nine years. Installing stop signs that are not warranted could cause accidents. . Geoffrey Clemmons, 1948 Clearbrook Drive, Chula Vista, CA, a resident in \be neighborhood, has observed &II OIIgoing problem with the excessive speed of traffic aroUlld the loop road of l.aIceshore. Approximately six months ago, he brought his concerns to the Safety Commission with a suggestion that a IiIop sign might alleviate the problem. The Safety Commission recognized a problem existed and asked the Engineering Department for alternative rec('m.......dpl;ons. The Engineering Department did not come up with &IIY alternatives. Although the Safety Commission recognized that stop signs were not the preferred method of controlling speed, they approved the installatiOll of all-way stop signs. He requested Council deny staff's recommendation and support the Safety Commission's decision to install the all-way stop signs. . 10hn Liken, 609 Forrester Lane, Chula Vista, CA, Chair of the Safety Commission, opposed staff's recommendation and suggested a joint meeting of the Safety Commission and Council. VOTE ON MOTION: Passed 3-1-0-1, with Moot opposed and Padilla ahstaining. 7-32 Minutes February 4, 1997 Page 8 ~u-rrt uP ~(4-/tj1 \M;~5 Budl.!et Process. Mr. Goss reported last year as part of the budget process, department heads presented information regarding their department's operations and budgets. He asked Council if they wanted staff to repeat what was done last year in an updated fashion. Councilmember Moot indicated the preference for staff to concentrate on the goals and performance criteria and requested staff not repeat historical information in their presentations. He also requested that Council receive a copy of last year's goals and objectives prior to the meeting. Councilmember Rindone requested the department heads provide an assessment of the goals and objectives as to what they perceive they achieved and to assess what wasn't achieved and how it could be better addressed. 15. MAYOR'S REPORTfSI a. Ratification of appointments: Child Care Commission - Sylvia Cunningham (to fill vacancy created hy resignation of Commissioner Gish, whose term expires 6/30/97); and, Housing Advisory Commission - M. Theresa Ahamed (to fill vacancy created by resignation of Commissioner Massey, whose term expires 6/30/97). MSC (HortonlMoot) to appoint Sylvia Cunninghnm to the Child Care Commission, and M. Theresa Ahnmed to the Hou.sing Advisory Commission, approved 4-0-1 with Padilla ahsent. b. Reconsideration of all-way stop signs on Lakeshore Drive at Hartford StJ"ed;t and Lakeshore Drive at Creekwood Way. ~ Mayor Horton requested reconsidering this item for the all-way stop signs at these locations due to an accident that occurred near this location. MSC (Horton/Moot) to reconsider the all-way stop signs, approved 4-0-1 with Padilla absent. c. City Council committee assignments. Mayor Horton stated Council wac; provided with a list of the committee assignments for the year. There were a few adjustments with Council member Salas taking over positions held by former Councilmemher Alevy, plus moving her into Councilmember Moot's position on the South County Economic Development Council. Everything else remained the same except for the International Council for Local Environmental Initiatives which meets once or twice a year with Councilmemher Moot, the delegate, and Councilmember Rindone, the alternate. Council member Rindone felt it would be more beneficial for other Councilmem~rs to have exposure with the International Council for Local Environmental Initiatives and suggested Councilmember Salas as the alternate. Councilmember Salas agreed. 16. COUNCIL COMMENTS Councilmember Salas Planninl! Commission. Councilmember Salas urged Council to forward their selection of applicants to interview in order to appoint a new Conunissioner as soon as possible. 7-33 4 Minutes April IS, 1997 Page 6 t'lttrpf of L/1(6/~1 ~j~~ 12. RESOLUTION 18632 APPROVING SUBMISSION OF FISCAL YEAR 1997198 TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE 4.5 CLAIM FOR HANDYTRANS OPERA nON FUNDING - The TDA Article 4.5 claim will fund HandYt....ms operation frnm 711197 through 9130197. A change in HandYtrans service is proposed beginning 10/1197 to facilitate Americans with Disabilities Act complementary paratransit service requirement'. StatT recommends Council approve the resolution and accept the report. (Director of Public Works) REPORT PROPOSED CHANGES TO HANDYTRANS OPERATION EFFECTIVE OCTOBER 1, 1997 RESOLUTION 18632 OFFERED BY COUNCILMEMBER PADILLA, reading of the text was waived, title read, passed, and approved unanimously 5-0. 13. REPORT FOLLOW-UP ON REQUEST FOR ALL-WAY STOPS ON LAKESHORE DRIVE AT IfAR![EORD STREET AND CREEKWOOD WAY - At the Council meeting on 214197, the Mayor requested that staff reconsider the instaUation of all-way stops on Lakeshore Drive at ear.Wrd Street and Creekwood Way. Subsequent to the Mayor's request. staff conducted further investigations into the traftic conditions on Lakeshore Drive in the EastLake area. Sfaff recommends Council accept the report and deny the recommendation of the Safety Commission to install the all-way stops. (Dir~tor of Public Works) Cliff Swanson. City Engineer, stated as a result of notices the City sent out and signs which were placed at the proposed stop sign locations, statT received approximately 21 phone calls: 14 calls againslthe stop signs and 7 phone calls in favor of the stop signs. He explained that several alternatives were looked at to control sp~ing such as speed humps and rumble strips. Since Lakeshore Drive is a collector street and designed to carry through traffic, it is on a curve and did not fit the Council policy for speed humps. The general use of rumble strips are for locations where there is an advance of a stop sign where a driver has driven for some distance and may miss the stop sign or be unaware of unanticipated conditions. In addition, the rumble strips would increase the noise level and was eventually ruled out. Staff also looked at additional speed limit signs and speed limit pavement markings. Another alternative is the selective enforcement by the Police Department, particularly during the periods when pedestrians are most prevalent which staff observed to be between the hours of 4:30 p.m. to 6:00 p.m. The cost to install the speed limit signs and street pavem~nt markings at four locations would be approximately $2.000 to $2,500. He stated funds were available for these items from the street signs operation budget. and unless directed other.vise by Council. staff will proceed. with this signing and marking alternative. Councilmember Padilla abstained from voting due to the proximity of su~iect location to his residence. *""'*Councilmernber Padilla left the dais at 7:20 p.m. *** . John Liken. 609 Forester Lane. Chula Vista, Chair of the Safety Conunission. indicated that the Safety Commission continues to unanimously recommend that stop signs be placed on Lakeshore Drive at Creekwood Way and Hartford Street. He mentioned accidents have occurred at this location. Although only approximately 50 percent of all accidents ca1led in to the Police Department result in actual police reports, their history is not an accurate reflection of accidents. He stated he previously drove around the curve at one of the proposed locations and b..is vehicle was nearly stnlck as a vehicle pulled dirlXtly in front of him. There were incidents where a vehicle went through a retaining wall and nearly missed colliding into a residence and where a vehicle crashed into a utility cable box:. He stated Council should rely on the history of accidents the residents in the area have observed as opposed to actual police reports on file. Councilmember Salas noticed that in the staff report of 12/10/96. there were no reported accidents, and in the staff report of 4/15/97. it indicated there were three accidents reported. She asked if there were any other differences in the two staff reports. 7-34 Minutes April 15, 1997 Page 7 Mr. Swanson slaled the general wording in the 12110/96 report included a review of the accident history for this intersection, and at that time staff studied the stop signs at specific intersections. There were no accidents at the two intersections; however. the staff report of 4/15/97 was expanded to look at the entire Lakeshore Drive. The staff report indicates two of the accidents occurred at Ashbrook Place and Lakeshore Drive, and one accident occurred at Clearbrook Drive and Lakeshore Drive. With this information. it supports stafFs recommendation that a stop sign will not necessarily stop accidents. An analysis revealed that two of the accidents would not bave been ~orrected by a stop sign, because they were caused by driver inattention; none of accidents were determined to be speed related. He stated the third accident may have been corrected by an all-way stop sign, but not at the locations . on Lakeshore Drive at HiliffjillJ Street and Creekwood Way. Councilmember Salas noted the posted speed limit for the ar... is 30 miles per hour and the 85 percentile speed is 41 miles per hour. She understood that installing slop signs was not really a good method to slow down speeders but it seemed to her in this particular case, the fact drivers have to stop and then build up their speed again will somewhat slow speeding cars. She stated her decision on 12/10/96 for staff's recommendation to deny the stop signs was based on the point system; however, she felt Council should consider the needs and wants of the community. . Ann Ngnyen, 804 Southshore Drive, Chula Vista, spoke in support of staffs recommendation to deny the stop signs. She understood the conceI11 of s~ding in the arM but felt stop signs would not take care of the problem and only increase the noise level. She did not believe the volume of traffic at this intersection warranted a stop sign and suggested increasing Jaw enforcement, installing adtlitional speed limit signs, and painting the pavement to show the speed limit at 30 miles pt::r hour. . Joseph Dombrowski, 1967 Clearbrook Drivt::. Chula Vista, spoke in opposition to staff's recommendation. He was aware of four accidents that occurred in the area and felt the majority of poople will stop at a stop sign if one were present. He indicated stop signs are needed in the area to slow the speed of tr4lftic. . Brad Nguyen, 804 Southshore Drive, Chula Vista. spoke in support of staffs recommendation to deny the stop signs. He was unaware a problem existed with speeding in the area and felt the accidents mentioned were isolated incidents. He expressed concern regarding the validity of the stop signs. as well as environmental issues due to the increased pollution and noise. He telt that instal1ing the stop signs would create a more dangerous situation, and the City should not penalize the ~iority of drivers who obey the speed laws. He suggested more enforcement be conducted in the area. . Jeffrey Clemmons. 1948 Clearbrook Drive, Chula Vista, stated he has pursued this issue for the past 10 months. He stated both the Engineering Department and the Safety Commission acknowledge a problem exists on Lakeshore Drive, and he was unaware prior to this evening that staff had alternate solutions. He provided photographs which showed damage caused by an unreported accident that occurred at this location. He requested Councll approve installation of the stop signs on Lakeshore Drive atllllTmlml Street and Creekwood Way. Councilmember Moot indicated he was the only Council member who voted on 12/10/96 to install the stop signs, because he felt the application of a warrant system on a purdy numhers hasis did not give a true retlection of whether or not an intersection or area is dangerous. He visited the loop road many times and observed the excessive speed of vehicles on this road. He tdt that by installing a stop sign, the rnlt.iority of people will obey it, and it will help to slow trdffic. Mayor Horton noticed that a loop road in Rancho del Roy m~ar Discovery Park had a new stop sign installed, and she asked why. Mr. Swanson explained there was input from the community and the Saft:ty Commission, the location in Rancho del Rey is a route to schools. and it is an extremely high pede..<;trian crossing location. 7-35 Minutes April 15, 1997 Page 8 Mayor Horton stated making decisions on stop signs can be difficult because em,lncH has a history of not supporting them unless, through an analysis presented by staff. the sign is found to be warranted. She felt there is a high probability an accident can occur at this location, and she supported installation of the stop signs. When she recently visited this location during peak hours, she observed cars ~'Peeding in tbe area while many children were riding their bicycles. She felt a stop sign will help to slow down the speed of traffic and hoped staff could come up with a creative way to slow down traftic. She felt the City cannot wait until something tragic happens, and she supported the Safety Corr.llI1ission's recommendation to install the stop signs. She further stated that in looking at the design of the loop road ofLakeshore Drive, the arta where most of the accidents have occurred is in the western end of the loop road because the degign is dift~rent than the eastern end. She suggested installing oDe stop sign at Lakeshore Drive and Creekwood Way for a test period of time, because there may not be a need for a second stop sign at the eastern side of the loop because of the curvature of the road. Councilmember Rindone felt the oth~r options staff recommended to slow the speed of traffic were more effective than installing stop signs. He supported staff's rtl:commendation because stop signs are not warranted in this case and would cause additional noise, added fuel costs to citizens. and pollution to the area. He concurred with Mr. Nguyen that the majority of people who obey the posted speed limits should not be penalized by installiog the stop signs. Councilmember Salas stated the approximate distance between the two points Mayor Horton pointed out is approximately 2,045 feet. She stat~ there is a stop sign approximately 1,000 feet from her residence. and she has observed that it does not slow traffic. She stated she would consider a compromise to support one stop sign to see if it helps to resolve the problem. MSC (MootlHorton) to approve installation of a single stop sign on Lakeshore Drive at Creekwood Way. approved 3-1-0-1 with Rindone opposed and Padilla abstaining. ***Councilmember Padilla returned to the dais at 8; 10 p.m. *** 13.1 REPORT REGARDING HUMANE SOCIETY REPORT ABOUT THE CHULA VISTA ANIMAL SHELTER - On 4/8/97, Council requested a report be done by staff on short term solutions to the 12 issues raised by the Humane Society. Staff recommends Council accept the report. (Chief of Police) John Goss. City Manager, reported that staff does not necessarily agree with all of the positions taken by the Humane Society and others on the 12 iss.ues. but staff is evaluating some of these points as they develop a more comprehensive report which they will bring fOlward in three weeks. There have been different views on some of the issues of operations of shelter management such as euthanasia procedures, contract veterinarians versus on-site veterinarians, collar usage, exercise, and cage size. The Police Department is attempting to address all of these issues~ He pointed out tbat one of the problems at the animal shelter was due to low staffing levels. Another context issue is that over a period of time, a general plan for the shelter was to be included as part of the corporation yard; however, that site is now being reserved for other developments in lbe City. Councilmember Rindone staled during the past week, he spoke with Councilmembers from the three cities .tbat contract with Chula Vista for animal shelter services. In every case, the Councilmembers expressed concern regarding Chula Vista's animal shelter and asked what is Chuta Vista doing to address the issues. As Council previously directed, staff will have a report available to the public and positive steps to address the 12 concerns will be part of the public record to show that Chula Vista is concemed. He felt this item lS of great deal of concern and should be brought to a conclusion before ultimately deciding on the long-term aspect which could be a relocation and modernization of the entire facility. He requested staff forward a copy of the staff report to the Mayors and 7-36 A TTACHMENl . .5 RESOLUTION NO. 2008-002 RESOLUTION OF THE SAFETY COMMISSION OF THE CITY OF CHULA VISTA RECOMMENDING THAT CITY COUNCIL REVIEW THE ALL-WAY STOP CONTROL AT THE INTERSECTION OF LAKESHORE DRIVE AND HARTFORD STREET AND ORDER THE INSTALLATION OF AN ALL- WAY STOP CONTROL AT SUCH INTERSECTION WHEREAS, on September 11, 2007, a request to install an all-way stop control at the intersection of Lakeshore Drive and Hartford Street was received by City Engineering staff; and WHEREAS, staff performed an all-way stop control warrant study at this intersection, per Council Policy No. 478-03, and presented reports to the Safety Commission at their regular meetings of November 8, 2007, and January 8, 2008; and WHEREAS, since this intersection did not meet the requirements warranting an all-way stop control, staff's recommendation was to deny the request to establish all-way stop control at this intersection; and WHEREAS, the Safety Commission took testimony from the public in August 1996, October 10, 1996, and November 8, 2007, on traffic concerns along Lakeshore Drive in the vicinity of Hartford Street; and WHEREAS, the residents have reported an inability for pedestrians to safely cross Lakeshore Drive to use the recreational facilities; and WHEREAS, traffic volume along Lakeshore Drive has drastically increased from 3,765 vehicles per day in 1996 to 9,768 vehicles per day in 2007 (an increase of over 250 percent); and WHEREAS, a similar intersection at Lakeshore Drive and Creekwood Way is currently an all-way stop controlled intersection with no reported accidents within the past six years compared to two reported accidents at Lakeshore Drive and Hartford Street within the same time period; and WHEREAS, based on the above, the Safety Commission finds that an all-way stop is warranted at the intersection of Lakeshore Drive and Hartford Street; and WHEREAS, on November 8, 2007, the Safety Commission agreed with the concerned residents present at the public hearing and voted to establish the requested all-way stop control at this location; and 7-37 Resolution No. 2008-002 Page 2 NOW, THEREFORE, BE IT RESOLVED that the Safety Commission of the City of Chula Vista does hereby reconnend that City Council review the all-way stop control at the intersection of Lakeshore Drive and Hartford Street and order the installation of an all-way stop control at such intersection. PASSED AND APPROVED by the Safety Commission of the City of ChuIa Vista, California, this 8th day of January 2008 by the following vote: A YES: Commissioners: Caudillo, Cochrane, Liken, Moriarty, Navarro, and Rosario NAYS: Commissioners: None ABSENT: Connissioners: Perrett ATTEST: ~!i[~ U Florence Picardal, Secretary 7-38 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA TO DENY THE RECOMMENDATION OF THE SAFETY COMMISSION REGARDING THE INSTALLATION OF AN ALL-WAY STOP CONTROL AT THE INTERSECTION OF LAKE SHORE DRIVE AND HARTFORD STREET AND AFFIRM THE DECISION OF THE CITY ENGINEER WHEREAS, on September 11, 2007, a request to install an all-way stop control at the intersection of Lakeshore Drive and Hartford Street was received by City Engineering staff; and WHEREAS, staff performed an all-way stop control warrant study at this intersection, per Council Policy No. 478-03, and presented reports to the Safety Commission at their regular meetings of November 8, 2007, and January 8, 2008; and WHEREAS, since this intersection did not meet the requirements warranting an all-way stop control, staffs recommendation was to deny the request to establish all-way stop control at this intersection; and WHEREAS, the Safety Commission took testimony from the public in August 1996, October 10, 1996, and November 8, 2007, on traffic concerns along Lakeshore Drive in the vicinity of Hartford Street; and WHEREAS, on November 8, 2007, the Safety Commission voted 5-0 (Liken/Navarro absent) and agreed with the concerned residents present at the public hearing and voted to establish the requested all-way stop control at this location; and WHEREAS, based on the following, staff believes that an all-way stop control is not appropriate at this location: 1.) The intersection of Lakeshore Drive and Hartford Street received a total of only 28 points out of a possible of 100 points where a minimum of 45 points are required to justify the installation of an all-way stop control. 2.) There is a lack of significant accident history at the intersection 3.) There is low pedestrian usage 4.) The existing low level of service NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby deny the recommendation of the Safety Commission regarding the installation of an all-way stop control at the intersection of Lakeshore Drive and Hartford Street and affirming the decision of the City Engineer. C:\Documenls and SettingsIJorip\Local Settings\Temporary Internel Files\OLK23\FINAL Lakeshore A WSLdoe 7-39 Resolution No. 2008- Page 2 Jack Griffin Director of General Services Presented by: C:\Docunumts and Settings\loripILocal Settings\Temporary Internet Files\OLK23\FINAL Lakeshore A WSI,doc 7-40