HomeMy WebLinkAbout2008/02/12 Item 4
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
CITY COUNCIL
AGENDA STATEMENT
~'\I}f::.. CITY OF
,5' u~ CHUIA VISTA
FEBRUARY 12, 2008 Item~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE PURCHASE OF
JANITORIAL SUPPLIES FROM CAMEO JANITORIAL
SUPPLY, CORPORATE EXPRESS, PADRE JANITORIAL
SUPPLY, AND W AXIE JANITORIAL IN ACCORDANCE
WITH TERMS AND CONDITIONS OF CITY OF CHULA
VISTA BID 1-07/08 FOR A ONE (1) YEAR PERIOD
BEGINNING JANUARY 1, 2008 THROUGH DECEMBER
31, 2008, WITH FIVE (5) ONE YEAR OPTIONS TO
EXTEND BY MUTUAL CONSENT THROUGH
DECEMBER 31, 2013. ,
DIRECTOR OF FIN~\(/(}lliASURErLf1'K
CITY MANAGER ~rv
4/5THS VOTE: YES D NO ~
SUMMARY
City ofChula Vista Request for Bid 01-07/08 was mailed to five vendors, advertised in the
Star News and posted electronically on Planet Bids. Fifteen vendors responded. Samples for
a majority of the products were reviewed and approved by the Custodial and Facility
Manager. Adoption of the resolution awards the bid to four vendors and results in an annual
savings to the City of$18,800.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed activity for compliance
with the California Environmental Quality Act (CEQA) and has determined that the activity
is not a "Project" as defined under Section 15378 (b) (2) of the State CEQA Guidelines;
therefore, pursuant to Section 15060 (b)(3) of the State CEQA Guidelines the activity is not
subject to CEQA. Thus, no environmental review is necessary.
RECOMMENDATION
Council adopt the resolution.
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FEBRUARY 12, 2008, 1tem~
Page 2 of2
BOARDS/COMMISSION RECOMMENDA nON
Not Applicable.
DISCUSSION
City of Chula Vista Request for Bid 01-07/08 was mailed to five vendors, advertised in
The Star News and posted electronically on Planet Bids. Fifteen vendors responded, one
of which was a local company. Samples for a majority of the products were reviewed and
approved by the Custodial and Facility Manager. The Award is recommended to the four
vendors with the best competitive pricing. Responses were reviewed and computed on
an all or none basis, by each lot and then by individual item. The best interest of the
City is served awarding by individual item to four vendors, resulting in a savings of
$18,800.
The total cost to award to the overall lowest bid would be $123,257.
One vendor would receive the award.
The total cost to award by lot based on lowest bid by lot would be $122,948.
Two vendors would receive the award.
The total cost to award by lowest bid on each individual item would be $104,443.
Four vendors would receive the award.
All pricing was based on estimated quantities.
DECISION MAKER CONFLICT
Not Applicable
Staff has reviewed the decision contemplated by this action and has determined that it is
not site specific and consequently the 500 foot rule found in California Code of
Regulations section 1 8704.2(a)(1) is not applicable to this decision.
FISCAL IMPACT
There is no direct fiscal impact from approving this resolution in that funds expended will
have been approved through the normal budget or appropriation process.
ATTACHMENTS
None.
Prepared by: Jay Hams, Acting Sf. Procurement Specialist, Finance Department, / Purchasing Division and Suzanne Brooks, Acting
Purchasing Agent.
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RESOLUTION NO. 2008-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE PURCHASE OF
JANITORIAL SUPPLIES FROM CAMEO JANITORIAL
SUPPLY, CORPORATE EXPRESS, PADRE JANITORIAL
SUPPLY, AND W AXIE JANITORIAL IN ACCORDANCE WITH
TERMS AND CONDITIONS OF CITY OF CHULA VISTA BID
1-07/08 FOR A ONE (1) YEAR PERIOD BEGINNING
JANUARY 1, 2008, THROUGH DECEMBER31, 2008, WITH
FIVE (5), ONE (1) YEAR OPTIONS TO EXTEND BY MUTUAL
CONSENT THROUGH DECEMBER 31, 2013
WHEREAS, City of Chula Vista Request for Bid 01-07/08 was mailed to five vendors,
advertised in The Star News, and posted electronically on Planet Bids; and
WHEREAS, fifteen vendors responded, of which one was a local company; and
WHEREAS, samples for a majority of the products were reviewed and approved by the
Custodial and Facility Manager; and
WHEREAS, the award is recommended to the four vendors with the best competitive
pricing; and
WHEREAS, responses were reviewed and computed on an all or none basis, by each lot
and then by individual item; and
WHEREAS, the best interest of the City is served awarding by individual item to four
vendors (Cameo Janitorial Supply, Corporate Express, Padre Janitorial Supply, and Waxie
Janitorial), resulting in a savings of$18,800.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chu1a Vista does
hereby authorize the purchase of janitorial supplies from Cameo Janitorial Supply, Corporate
Express, Padre Janitorial Supply, and Waxie Janitorial in accordance with terms and conditions of
City of Chula Vista Bid 1-07/08 for a one (1) year period beginning January 1, 2008, through
December 31, 2008, with five (5), one (1) year options to extend by mutual consent through
December 31, 2013.
Presented by:
Approved as to form by:
Maria Kachadoorian
Director of Finance
J :\AnorneyIRESO\PURCHASE AGMT\Janitorial supplies _ OZ_12_08.doc
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