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Home My WebLink About2008/02/05 Item 5 CITY COUNCIL AGENDA STATEMENT 2/5/08, Item 6 SUBMITTED BY: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "SIDEWALK IMPROVEMENTS NORTH SIDE OF ORANGE A VENUE BETWEEN THIRD A VENUE AND CONNOLEY AVENUE, SOUTH SIDE OF L STREET BETWEEN HILLTOP DRIVE AND COUNTRY CLUB DRIVE IN THE CITY OF CHULA VISTA (CIP NO. STL-318)" PROJECT TO FOX CONSTRUCTION IN THE AMOUNT OF $76,307.60 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGENCIES IN THE PROJECT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING INTERPROJECT TRANSFERS FROM EXISTING CAPITAL IMPROVEMENT PROJECT "ADA PEDESTRIAN RAMPS (STL-334)" TO STL-318 AS NECESSARY TO COMPLETE THE PROJECT DIRECTOR OF EN)!jGING AND GENERAL SERVICES~ CITY MANAGER ASSISTANT CITY ANAGER <=;;.~ 4/5THS VOTE: YES [g] NO D ITEM TITLE: REVIEWED BY: BACKGROUND On January 16, 2008, the Director of Engineering and General Services received sealed bids for the "Sidewalk Improvements North Side of Orange Avenue between Third Avenue and Conno1ey Avenue, South Side ofL Street between Hilltop Drive and Country Club Drive in the City of Chu1a Vista, California (CIP No. STL-318)" project. The work consists of the installation of sidewalk improvements at two locations. Work also includes the installation of a retaining wall, traffic control, and other miscellaneous work, and all labor, material, equipment, and transportation necessary for the project. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical exemption pursuant to Section 15301 (c) [Existing Facilities] of the State CEQA Guidelines. Additionally, the Environmental Review Coordinator has also reviewed the proposed project for compliance with the National Environmental Policy Act (NEPA) and has determined that the project qualifies for a Categorical Exclusion (subject to 58.5) pursuant to ,..-:" I '?- . 2/5/08, Item~ Page 2 of 4 Section 24 of the Code of Federal Regulations 58.35 (a) subsection I [Acquisition, repair, improvement, reconstruction or rehabilitation of Public Facilities] as implemented by the Housing and Urban Development Department (BUD). Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolutions. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION Included in the FY2007 -08 CIP Budget is a project for the installation of sidewalk improvements in the City of Chula Vista. The scope of work for this project includes the installation of sidewalk improvements along the north side of Orange A venue, between Third A venue and Connoley Avenue and along "L" Street, between Hilltop Drive and Country Club Drive. Installation of sidewalks at these locations will complete the pedestrian walkways for these major roadways in order to meet ADA requirements. Supplemental funding shall be obtained through an interproject transfer from the "ADA Pedestrian Ramps (STL-334)" project. The total funding amount of$141,569.12 consists of the following: $76,307.60 is proposed to be awarded to the contractor, $3,000.00 shall be used for soils and pavement testing, $46,000.00 for City staff time (survey, inspections, and design), and contingencies in the amount of$15,261.52 (20% of contract award). The work consists of the installation of sidewalk improvements, retaining walls, traffic control, other miscellaneous work, and all labor, material, equipment, and incidentals necessary for the proj ect. According to City Council Policy No. 574-01, if a change order exceeds the cumulative contract change order aggregate amount that may be authorized by the Director of Public Works under the policy, then City Council approval is required. The Director of Public Works' change order authority for this project under Policy No. 574-01 is $7,630.76. However, approval of the proposed resolution will increase the Director of Public Works authority to approve change orders as necessary up to the contingency amount of $15,261.52 (an increase of $7,630.76) and authorize staff to expend all available contingencies and to increase the value of the contract as necessary due to unforeseen circumstances. Unforeseen circumstances (i.e. poor sub grade, utility conflicts, etc.) may cause an increase in quantities beyond what was anticipated during the preparation of the proj ect specifications. Project Design staff has prepared specifications and advertised the project. Sixteen (16) contractors purchased copies of the bid documents. Staff received and opened twelve (12) bids on January 16, 2008. The following bids were received: 6-2 2/5/08, Item~ Page 3 of 4 CONTRACTOR 1. Fox Construction, San Die 0, CA 2. Tri-Group Construction & Development Co., Poway, CA 3. MJC Construction, Inc., Bonita, CA 4. Team C Construction, E1 Ca"on, CA 5. HT A En ineerin & Construction, Inc., Powa ,CA 6. A.B. Hashmi, Inc., Oceanside, CA 7. Portillo Concrete, Inc., Lemon Grove, CA 8. Koch-Armstrong General Engineering, Inc., Lakeside, CA 9. New Centu Construction, Inc., Lakeside, CA 10. Zondiros Co oration, San Marcos, CA 11. Heffler Com an ,Inc., National Ci , CA 12. Palomar Gradin & Pavin , Inc., Escondido, CA Bm AMOUNT $76,307.60 $97,956.00 $99,334.00 $99,870.40 $100,233.00 $104,254.00 $107,036.00 $108,713.00 $121,656.00 $128,054.00 $149,364.00 $163,441.48 The low bid submitted by Fox Construction of San Diego, CA is below the Engineer's estimate of $100,000 by $23,692.40 (or 24% below the Engineer's estimate). Staff has verified the references provided by the contractor and their work has been satisfactory. Disclosure Statement Attachment 1 is a copy of the contractor's Disclosure Statement. Wage Statement The source of funding for this project is CDBG funds. Contractors bidding this project are required to pay prevailing wages to persons employed by them for all work under this project and to adhere to Labor Compliance requirements. Disadvantaged businesses were encouraged to bid through the sending of the Notice to Contractors to various trade publications. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property, which is the subject of this action. FISCAL IMPACT A. B. C. FUNDS REQUIRED FOR CONSTRUCTION Contract Amount Contingencies (20% of contract) Staff Time Cost (approx 35% of total): $50,000.00 Construction Inspection (14%) Design/Construction Management (18%) Survey Work (0.7%) P1anning/Environmenta1fTraffic/Landscape/Public Works (0.7%) Soil Testing (2%) TOTAL FUNDS REQUIRED FOR CONSTRUCTION $76,307.60 $15,261.52 $20,000.00 $25,000.00 $1,000.00 $1,000.00 $3,000.00 $141,569.12 5-3 2/5/08, Ite~ Page 4 of 4 FUNDS AVAILABLE FOR CONSTRUCTION A. CDBG $85,000.00 B. Interproject transfer from STL-334 $60,000.00 CDBG TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $145,000.00 Staff is recommending an interproject transfer from STL-334 to STL-3l8 in the amount of $60,000 as necessary to complete the project. Upon completion ofthe project, the improvements will require only routine City street maintenance. ATTACHMENTS 1. Contractor's Disclosure Statement Prepared by: Jeff Moneda, Sr. Civil Engineer, General Services Department M:\General Services\GS Administration\Council Agenda\STL-318 Sidewalk Installation\STL-318 Award AI13.jcm.doc 5~4- ATT,\,::~,lENT I Of'" "- CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, su contractor, material supplier. 2. If any person' identified ursuan to (1) a ove is a corpor . on or partnership, list the names of all individuals with a $2000 nveslm nt in th business (corp ration/partnership) entity. 3. If any person' identified pursuant to (1) above is a on-pr to 'zation ortrus!, list the names of any person serving as director of the non-profit or anization 0 as trustee r beneficiary or trustor of the trust. 4. Please identify every person, including any gents, employees, consultan ,or independent contractors you have assigned to represent you before he City in this matter. 5. Has anyperson* associated with this contract had any financial dealings with an official"'''' of the City ofChula Vista as it relates to this contract within the past 12 months? Yes_No_ 46 ,-- r"- '? j If Yes, briefly describe the nature of the financial interest the official" may have in this contract. 6. Have you made a contribution of mOre than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? No _ Yes _ ffyes, which Council member? HYes, which offici ., a d what as the n name of Tntractor/APPlicant 7. Have you provided mo than 340 (or an it m of equivalent va e) to an official" of the City of Chula Vista in the s twelve 12) mont ? (This includes ing a source of income, money to retire a legal debt gift loan, e c.) Yes No Date: /-/6 -DB , Person is defined as: any individual, Ii co-partnership, joint venture, association, social club, fraternal organization, corporation, es ate, trust, receiver, syndicate, any other county, city, municipality, district, or other political ubdivision, -or any other group or combination acting as a unit. .. Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the Oty, employee, or staff members. 47 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "SIDEWALK IMPROVEMENTS NORTH SIDE OF ORANGE A VENUE BETWEEN THIRD AVENUE AND CONNOLEY A VENUE, SOUTH SIDE OF L STREET BETWEEN HILLTOP DRIVE AND COUNTRY CLUB DRIVE IN THE CITY OF CHULA VISTA (CIP NO. STL-318)" PROJECT TO FOX CONSTRUCTION IN THE AMOUNT OF $76,307.60 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE CONTINGENCIES IN THE PROJECT WHEREAS, on January 16, 2008, the Director of Engineering and General Services received sealed bids for the "Sidewalk Improvements North Side of Orange Avenue between Third Avenue and Conno1ey Avenue, South Side ofL Street between Hilltop Drive and Country Club Drive in the City ofChu1a Vista, California (CIP No. STL-3l8)" project; and WHEREAS, work consists of the installation of sidewalk improvements at two locations; and WHEREAS, the work for this project also includes the installation of a retaining wall, traffic control, and other miscellaneous work, and all labor, material, equipment, and transportation necessary for the project; and WHEREAS, the City received 12 bids as follows: CONTRACTOR BID AMOUNT 1. Fox Construction, San Diego, CA $76,307.60 2. Tri-Group Construction & Development Co., Poway, CA $97,956.00 3. MJC Construction, Inc., Bonita, CA $99,334.00 4. Team C Construction, El Cajon, CA $99,870.40 5. HTA Engineering & Construction, Inc., Poway, CA $100,233.00 6. A.B. Hashmi, Inc., Oceanside, CA $104,254.00 7. Portillo Concrete, Inc., Lemon Grove, CA $107,036.00 8. Koch-Armstrong General Engineering, Inc., Lakeside, CA $108,713.00 9. New Century Construction, Inc., Lakeside, CA $121,656.00 10. Zondiros Corporation, San Marcos, CA $128,054.00 11. Heffler Company, Inc., National City, CA $149,364.00 12. Palomar Grading & Paving, Inc., Escondido, CA $163,441.48 H:\ENGINEER\RESOS\Resos2008\02-0S-08\STL318 Reso for Award.doc 5.7 Resolution No. 2008- Page 2 WHEREAS, the low bid submitted by Fox Construction of San Diego, CA is below the Engineer's estimate of $100,000 by $23,692.40 (or 24% below the Engineer's estimate). Staff has verified the references provided by the contractor and their work has been satisfactory; and WHEREAS, City Council authorizes the Director of Public Works Operations' authority to approve change orders as necessary up to the total funding available. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista accept bids and award contract for the "Sidewalk Improvements North Side of Orange Avenue between Third Avenue and Connoley Avenue, South Side of L Street between Hilltop Drive and Country Club Drive in the City of Chula Vista, California (CIP No. STL-318)" project to Fox Construction in the amount of $76,307.60 and authorizing the expenditure of all available contingencies in the project. Presented by: Approved as to form by: Jack Griffin Director of Engineering and General Services H:\ENGrNEER\RESOS\Resos2008\02-05-08\$TL318 Reso for Award.doc ,~ i.r~, "J j"L RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING INTERPROJECT TRANSFERS FROM EXISTING CAPITAL IMPROVEMENT PROJECT "ADA PEDESTRIAN RAMPS (STL-334)" TO STL- 318 AS NECESSARY TO COMPLETE THE PROJECT WHEREAS, on January 16, 2008, the Director of Engineering and General Services received sealed bids for the "Sidewalk Improvements North Side of Orange Avenue between Third Avenue and Connoley Avenue, South Side ofL Street between Hilltop Drive and Country Club Drive in the City ofChula Vista, California (CIP No. STL-3l8)" project; and WHEREAS, unforeseen circumstances (i.e. poor subgrade, utility conflicts, etc.) may cause an increase in quantities beyond what was anticipated during the preparation of the project specifications; and WHEREAS, staff recommends an interproject transfer from CIP "ADA Pedestrian Ramps (STL-334)" to CIP No. STL-3l8 in the amount of $60,000 to complete the project; and WHEREAS, City Council authorizes the Director of Public Works' authority to approve change orders as necessary up to the total funding available. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista authorize interproject transfers from existing Capital Improvement Project "ADA Pedestrian Ramps (STL-334)" to STL-3l8 of $60,000 to complete the project. Presented by: Approved as to form by: Jack Griffin Director of Engineering and General Services H:\ENGINEER\RESOS\Resos2008\02-0S-08\STL318 Second Reso for Intcl1lroject TransFer-REV ,doc 0-C)