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Home My WebLink About2008/01/22 Item 3 ITEM TITLE: SUBMITTED BY: REVIEWED BY: CITY COUNCIL AGENDA STATEMENT .=S-'Yf:.. CITY OF ~......~ CHULA VISTA 1/22/08, Iteml RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "SLOPE REPAIR AT OLYMPIC PARKWAY BETWEEN HERITAGE ROAD AND SANTA VENITIA STREET (CFD97-lB)" PROJECT TO MJC CONSTRUCTION IN THE AMOUNT OF $38,500 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE FUNDS AND ISSUE CHANGE ORDERS AS NECESSARY IN AN AGGREGATE AMOUNT NOT TO EXCEED $9,625 TO COMPLETE THE PROJECT DIRECTOR OF ENGINEERING ~jENERAL SERVICE~ CITYMANAGER /O~~4-- ASSISTANT CIT~~~~~ c.;) 4/STHS VOTE: YES D NO [:gJ BACKGROUND The proposed project provides for the reconstruction of a slope on the north side of Olympic Parkway between Heritage Road and Santa Venetia Street in the City of Chula Vista. On December 18, 2007 at 2:00 p.m, the Director of Engineering and General Services received three (3) sealed bids for the "Slope Repair at Olympic Parkway Between Heritage Road and Santa Venitia Street (CFD97-lB)" project. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed action for compliance with the California Environmental Quality Act (CEQA) and has determined that this action qualifies for a Class 7 categorical exemption pursuant to Section 15307 [Actions by Regulatory Agencies for Protection of Natural Resources] of the State CEQA Guidelines. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. 3-1 1/22/08, Item---3- Page 2 of 4 DISCUSSION This project consists of the reconstruction of the southerly facing slope on the north side of Olympic Parkway between Heritage Road and Santa Venetia Street (see Attachment 1) approximately 1,500 feet east of the intersection with Heritage Road in Chula Vista. The subject slope is roughly 55 feet in height and descends to the south an inclination of approximately 2: 1 (horizontal: vertical). The top of slope is bounded by the backyards of adjacent residences to the north and the toe of slope is bounded by sidewalks adjacent to Olympic Parkway. The damage was caused by a leak from a water irrigation line located within the slope. As a result of the leak, a portion of the subject slope slumped downhill and soil washed down into a concrete brow ditch near the base of the slope. Additionally, other portions of the slope began to slump. The area extent of the erosion and slump is approximately 25 feet wide at its base and approximately 95 feet wide at the toe of the erosion and slump. The length of the erosion extends approximately 170 feet down the slope. The general scope of the project involves all labor, material, equipment, tools, transportation, mobilization, traffic control, removal and disposal of existing improvements, and other work necessary to construct the project in accordance with City standards. BID ACCEPTANCE On December 18, 2007, Engineering and General Services staff received and opened informal bids from three (3) contractors as follows: 1. 2. 3. CONTRACTOR MJC Construction - Bonita, CA Cass Construction, Inc. - El Cajon, CA R.H. Pollock Grading, Inc. - San Diego, CA BID AMOUNT $38,500 $39,600 $48,750 The apparent lowest bid of $38,500 is approximately 3.8 % below the Engineer's estimate of $40,000. The Engineer's estimate was based on average prices for similar types of work completed during the last two years. References provided by the contractor have been reviewed and their work record found to be satisfactory. This contractor has also performed on past proj ects and the work was consistent with City standards. The Contractor's license is current. Approval of tonight's resolution will also authorize City staff to expend all available funds and increase the value of the contract as necessary due to unforeseen circumstances. Unforeseen circumstances may cause an increase in quantities beyond what was anticipated during the preparation of the project specifications. Due to recent rains, unforeseen circumstances may occur during the reconstruction of said slope and the Contractor may find field conditions different from proposed specifications. As a result, a change order for additional labor and/or material may be required to complete the project. According to City Council Policy No. 574-01, if a change order exceeds the cumulative contract change order aggregate amount allowable to be approved by the Director of Public Works Operations, City Council approval is required. Under said City Council Policy, the amount would be $3,850. However, approval of tonight's 3-2 1/22/08, Item ~ Page 3 of 4 resolution will increase the Director of Public Works Operations' authority to approve change orders as necessary up to the contingency amount of $9,625. If this money is not used during construction, the additional funds shall be redistributed to the appropriate original funding source. DISCLOSURE STATEMENT Attached is a copy of the Contractor's Disclosure Statement (Attachment 2). STAFF COST Constant supervision of this slope repair will be required. Both City inspectors and geotechnical consultants will have to certify the reconstruction of said slope. Staff shown below includes time spent preparing specifications and the geotechnical report as well as construction oversight. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the properties which are the subject of this action. FISCAL IMPACT At this time, staffrecommends awarding the contract in the amount of $38,500 to accomplish the construction of the capital improvement project. FUNDS REQUIRED FOR PROJECT Contract Amount Contingencies (25% of contact amount) Total Hard Cost (T.H.C) Consultants and Staff Time Cost Survey Work Design/Construction Management Construction Inspection Environmental Engineering Right of Way City Attorney/Finance/GIS Soil Testing and Study Permits and Other Proiect Cost Title Reports Property Owner's Compensation Miscellaneous Consultant $0 $0 $0 $0 $0 $0 $0 $0 Total Soft Cost TOTAL 3-3 Staff Time $0 $10,000 $15,000 $1,000 $0 $0 $1,000 $10,000 $38,500 $9,625 $48,125 Total % ofT.H.C. 0.00% 20.78% 3 1.1 7% 2.08% 0.00% 0.00% 2.08% 20.78% $0 $10,000 $15,000 $1,000 $0 $0 $1,000 $10,000 $0 $0 $0 $37,000 $85,125 1/22/08, Iteml Page 4 of 4 FUNDS AVAILABLE FOR PROJECT A'_c;!'E?.?~~.__~___.__..~.___....___ ..---........-T. ...................._.....J>~?~~j TOTAL i $85,125! There is no impact to the General Fund. Upon completion of the project, the improvements will require only routine CFD maintenance. ATTACHMENTS Attachment 1 - Project Area Plat Attachment 2 - Contractor Disclosure Statement Prepared by: Roberto Yano, Sr. Civil Engineer, Engineering and General Services M:\General Services\GS Administ.ration\Council Agenda\CFD97.1B\CFD97.1B-al13 REV l.doc 3-4 ATTACHMENT / =-- -< ~ ~ E-i ,.... Z ,.... U ,.... > 3-5 ATIACHMENT 2- CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Plarming Commission and all other official bodies of the City, a statement of disclosure of certain ownership or fmancial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: I. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. JA.v ((.,IL.- , \, L<6' ,.'2...- 2. If any person* identified pursuant to (I) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. -J..', ~,u" \, M ~')"'Z. 3. If any person* identified pursuant to (I) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. iJ fA t 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. , \.,,<'tl- J1 ",.u.l~ 5. Has any person* associated with this contract had any financial dealings with an official** of the City of Chula Vista as it relates to this contract within the past 12 months? Yes_ No ~ 13 C,ILAL filoslPROJECTSIOL YMPIC SLOPE REPAlRIOL YMPIC EMERGENCY _CONTRACT.doc 3-6 If Yes, briefly describe the nature of the financial interest the official"" may have in this contract. 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? No ~ Yes _ liyes, which Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an official"" of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No ~ liVes, which official"" and what was the nature ofitem provided? Date: /2.. -/8-0< '~v< d, of CO,"","IAPPI"~ JA.vt?A-- r !t,'{hUBZ- Print or type-name of Contractorl Applicant " Person is defllled as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. *. Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. 14 C:ILAL fileslPROJEcrSIOLYMPtC SLOPE REPAlRIOl.YMPIC EMERGENCY_CONTRAcr.doc 3-7 RESOLUTION NO. 2008-_ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND A WARDING THE CONTRACT FOR THE "SLOPE REPAIR AT OLYMPIC PARKWAY BETWEEN HERITAGE ROAD AND SANTA VENETIA STREET (CFD97-IB) PROJECT TO MJC CONSTRUCTION IN THE AMOUNT OF $38,500 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE FUNDS AND ISSUE CHANGE ORDERS AS NECESSARY IN AN AGGREGATE AMOUNT NOT TO EXCEED $9,625 TO COMPLETE THE PROJECT. WHEREAS, the proposed project provides for the reconstruction of a slope on the north side of Olympic Parkway between Heritage Road and Santa Venetia Street in the City of Chula Vista, and WHEREAS, on December 18,2007, Engineering and General Service staff received and opened informal bids from three contractors as follows: 1. 2. 3. CONTRACTOR MJC Construction - Bonita, CA CASS Construction, Inc., - EI Cajon, CA R.H. Pollock Grading, Inc., - San Diego, CA BID AMOUNT $38,500.00 $39,600.00 $48,750.00 ; and WHEREAS, staff recommends awarding the contract in the amount of $ 38,500.00 to MJC Construction; and WHEREAS, references provided by the contractor have been reviewed and their work record found to be satisfactory and the Contractor's license is current; and WHEREAS, the Environmental Review Coordinator has reviewed the proposed action for compliance with the California Environmental Quality Act (CEQA) and has determined that this action qualifies for a Class 7 categorical exemption pursuant to Section 15307 [Actions by Regulatory Agencies for Protection of Natural Resources] of the State CEQA Guidelines. Thus, no further environmental review is necessary; and WHEREAS, City Council authorize the City's purchasing agent to execute contract, and WHEREAS, there is no impact on the General Fund as the funds as the funds for these work have been provided for this project as part of the CFD funds. 3-8 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby award a contract in the amount of $38,500.00 for the reconstruction of the slope on the north side of Olympic Parkway between Heritage Road and Santa Venetia Street in the City ofChula Vista, California" (CFD97-lB) project to MJC Construction and authorizes the Director of Public Works Operations to expend all available funds and issue change orders as necessary in an aggregate amount not to exceed $9,625 to complete the project. Presented by Approved as to form by Jack Griffin Director of Engineering and General Services ~~rCll\}\ ~~~\ Ann Moore City Attorney 3-9