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Home My WebLink About2008/01/15 Item 4 CITY COUNCIL AGENDA STATEMENT , 1/15/08, Item 4 REVIEWED BY: RESOLUTION REJECTING THE LOW BID, ACCEPTING THE SECOND LOW BID AND. AWARDING CONTRACT FOR "GAYLE MCCANDLISS MEMORIAL PARK IMPROVEMENTS IN THE CITY OF CHULA VISTA, CALIFORNIA (PR-179)" PROJECT TO HTA ENGINEERING & CONSTRUCTION AND AUTHORIZING THE EXPENDITURE OF A V AILABLE CONTINGENCIES FOR THE PROJECT DIRECTOR OF ENGINEERING AND GENERAL SERVICES ~. CITY MANAGER ASSISTANT CIT ITEM TITLE: SUBMITTED BY: 4/5THS VOTE: YES 0 NO [g] BACKGROUND The Gayle McCandliss Memorial Park Improvements (PR-179) in the City of Chula Vista, CA are expected to begin in February 2008 with completion in April 2008. The project includes the installation of a new play area and picnic area with ADA accessible walks and ramps. It also includes site furnishing upgrades and improved security lighting as well as some minor irrigation and planting improvements. Gayle McCandliss Memorial Park, formerly known as Halecrest Park, is largely contained within land owned by Caltrans and is leased to the City of Chula Vista under the Porter Bill, requiring the land to be used for Park and Recreational purposes, for a period of 50 years. The City of Chula Vista entered this lease with Caltrans effective November 1, 1972 and made its original improvements to create a neighborhood park for the area's residents in 1973. The park site boasts a significant number of elevation changes, which allows for very picturesque viewing from downtown San Diego and the Pacific Ocean all the way to Mexico. Original improvements consisted of a play area with swings, a play structure and multiple spring toys as well as several picnic areas that take great advantage of the views from the site. In recent discussions the City has had with Caltrans, it is expected that the lease will be renewed for another 50 years once the current agreement expires on October 31, 2022. In 1995, additional improvements were made to rename the park and dedicate it to former Chula Vista Mayor, Gayle McCandliss. This included installation of a Memorial Plaza with a dedication plaque at the park's northeastern edge and a new monument sign placed along East J Street. 4-1 1/15/08, Item /.~ ~ Page 2 of 4 After many years of heavy use and the implementation of new legislation requiring compliance with the Americans with Disabilities Act (ADA), the City removed the park's original playground equipment in 2005 in the interest of public safety and security. Shortly thereafter, the City began coordinating new ADA compliant improvements to the park as a CIP, which is being funded through a State Recreation Grant, previously collected PAD fees and a contribution from Cricket Wireless, who recently installed a wireless telecommunication facility in the park. In addition, this resolution authorizes the expenditure of all available contingencies for the project. That amount totals $17,489.83. According to City Council Policy No. 574-01, if a change order exceeds the cumulative contract change order aggregate amount allowable to be approved by the Director of Public Works, City Council approval is required. However, approval of tonight's resolution will increase the Director of Public Works authority to approve change orders as necessary up to the contingency amount of $15,242.88, plus an increase of $2,246.95 and authorize staff to expend all available contingencies and increase the value of the contract as necessary due to unforeseen circumstances. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class I categorical exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines. Thus, no further environmental review is necessary. Gayle McCandliss Memorial Park is located immediately south of an existing MSCP Preserve area. The proposed construction schedule for these improvements has been formulated to accommodate the improvements requiring the use of heavy machinery before the nesting season, which typically begins around mid-February. RECOMMENDATION Council adopt the resolution. DISCUSSION This proj ect differs from previous CIP Landscape proj ects the City has done in that all aspects of the plan preparation, including the site survey work, base plan preparation, civil engineering design and drawings and the landscape design and construction drawings for the new accessible play area and pedestrian access were done by City staff. Previous similar landscape/park improvement projects expended substantial portions of the budget on consultant fees. While staff costs were high on this project, there were no consultant fees. Although the improvements being proposed for the park are relatively small in square footage, there were numerous obstacles that the team faced with respect to complying with all applicable governing codes and regulations. Assuring compliance with those issues while still maintaining the basic goal of the project was a significant undertaking and involved a substantially increased coordination effort and far more extensive research than a project of this size would usually entail. Coordinating the proposed improvements with various entities at CalTrans was also a large part of the success of this project since the majority of the work being undertaken as part of these improvements is on property the City leases from CalTrans. 4-2 ,( 1/15/08, Item '-r - Page 3 of 4 Once construction is complete, the City will have provided a newly renovated playground, an additional picnic area and improved pedestrian access into the park to the neighborhood surrounding Gayle McCandliss Park with the anticipation that the City will pursue more in-house design-build CIP projects in the future. . Bidding Process Plans and specifications were prepared and the project was put out to public bid. The Director of Engineering and General Services received and opened bids on Tuesday, January 8, 2008, at 2:00 p.m. The determination of the low bid was based on the total of the base bid amount. The City received bids from ten (10) contractors as follows (bids sorted by the base bid amount): CONTRACTOR BASE BID I. GEM Industrial - Lakeside, CA $ 165,097.00 2. HT A Engineering & Construction, Poway, CA $ 174,898.30 3. Palm Engineering - San Diego, CA $ 181,825.00 4. 3D Enterprises - San Diego, CA $ 195,935.00 5. Landmark Site Construction - Perris, CA $ 224,564.00 6. Bonsall Construction -Vista, CA $ 236,901.30 7. Ramona Paving & Construction - Ramona, CA $ 241,384.00 8. Heffler Co., Inc. - National City, CA $ 245,516.63 9. CDM Construction, Inc., - El Cajon, CA $ 247,018.75 10. New Century Construction - Lakeside, CA $ 259,842.05 After the bids were received and opened, the low bidder, GEM Industrial, was found to have a mathematical error, which caused it to be rejected by staff. As required, the low bidder was afforded an administrative hearing as to the rejection of their bid. Staff believes that the error is substantive and recommends that it be rejected. Staff thoroughly reviewed the remaining bids and it was determined that the second low bidder, HTA Engineering & Construction in the amount of $174,898.30 fully complied with all bid requirements and was below the Engineer's estimate of $175,000.00 by $101.70. Design staff has verified the references provided by HT A Engineering & Construction, and has found their work to be satisfactory. The Contractor's License Number for HTA Engineering & Construction is clear and current. Therefore, staff recommends awarding the contract to HTA Engineering & Construction in the amount of$174,898.30. Disclosure Statement Attachment 1 is a copy of the contractor's Disclosure Statement. 4-3 I 1/15/08, Item-L Page 4 of 4 Wage Statement The source of funding for this project is through a State Recreation Grant, previously collected PAD fees and contributions from Cricket Wireless who recently installed a wireless telecommunication facility in Gayle McCandliss Park. TIlls project is a prevailing wages contract. Bid documents included standard contract documents for State prevailing wage jobs. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no such holdings within 500' of the property, which is the subject of this action. FISCAL IMPACT Breakdown ofthe budget and cost is as follows: FUNDS REQUIRED FOR CONSTRUCTION OF IMPROVEMENTS A. Contract Amount $ 174,898.30 B. Contingencies (10%) $ 17,489.83 C. Playground Equipment (purchased by City) $ 25,286.00 D. Staff Costs and Special Inspections $ 152,339.87 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $ 370,014.00 FUNDS AVAILABLE FOR CONSTRUCTION OF IMPROVEMENTS A. Existing Funds, CIP PRI79 (PAD Fees) $25,000.00 B. State Recreation Grant Funds - Available Fund Balance $225,000.00 C. Cricket Wireless Telecommunications Facility $ 120,014.00 TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $ 370,014.00 There should be minimal impact to the General Fund regarding the maintenance of the rehabilitated facilities and no additional appropriations to the project are necessary. ATTACHMENTS 1. Contractor's Disclosure Statement Prepared by: Mary Radley, Landscape Architect, Engineering & General Services Department Krista Burroughs, Landscape Planner II, Engineering & General Services Department M;\General Services\GS Administration\Council Agenda\PRI79\PR-t79 _ Al13 Award of contract (1-15-08).doc 4-4 ATTACHM!:NT ./ City of Chula Vista Disclosure Statement Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contnbutions for a City of Chula Vista election must be filed. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. ~T4 GJ";/.iJG"t;,1t.Jc[ ~ C"~t5tP.tJCiio...! IJe:, )/.4'r rl1 T:A-f,e:AA' 2. If any person' identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. Ii-4'rr.17 r.. ,4-fKA~ 3. If my p'erson' identified purs=t to (1) above is a non-profit organization or trust, list the names or any .person serving as director of the non-profit organization or as trustee or beneficiary or trustor'of the trust. "..lOAf t3 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. jf17--r;rl T. t4S"~-4~ 5. Has any person' associated with this contract had any finanoial dealings with an official" of!Pt' City ofChula Vista as it relates to this contract within the past 12 months? Yes_ No.L. 19 } ) M:\General Services\Contracts\PR179\pr179_PREV WAGE_contract.doc 4-5 6. 7. * ** If Yes, briefly descnoe the nature of the financial interest the official** may have in this contract. II/A Have you made a contribution of more than $25Jl-within the past twelve (12) months to a current member of the Chula Vista City Council? No ~ Yes _ If yes, which Council member? Have you provided more than $340 (or an item of equivalent value) to an official** of the City ofChula Vista in the past twelve (12) months? 7inC]Udes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No . If Yes, which official** and what was the nature of item provided? Date: 1/ pi C? J" . , 47-~ 7~A\ke... Signature of Contractor/Applicant 1/4,,/7 r.. t4S"KAr(,p~$.f'/lJi><lr- Print or type name of Contractor/Applicant !fTA. cd fib1t:c:,f/N<r. tCO,</f7?I(./CT/D,J, '..JC Person is defined as: any individual, linn, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. 20 M:\General Services\Contracts\PR179\pr179]REV WAGE_contract. doc 4-6 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA REJECTING THE LOW BID, ACCEPTING THE SECOND LOW BID AND AWARDING CONTRACT FOR THE "GAYLE McCANDLISS PARK IMPROVEMENTS IN THE CITY OF CHULA VISTA, CALIFORNIA (PR-179)" PROJECT TO HTA ENGINEERING & CONSTRUCTION AND AUTHORIZING THE EXPENDITURE OF AVAILABLE CONTINGENCIES FOR THE PROJECT WHEREAS, on January 8, 2008, the Director of Engineering and General Services received bids for the "Gayle McCandliss Memorial Park Improvements in the City of Chu1a Vista, California (PR-179) Project; and WHEREAS, the Gayle McCand1iss Memorial Park Improvements (PR-179) are expected to begin in February 2008 with completion in Apri12008. The project includes the installation of a new play area and picnic area with ADA accessible walks and ramps. It also includes site furnishing upgrades and improved security lighting as well as some minor irrigation and planting improvements; and WHEREAS, the City received bids from ten (10) contractors as follows: CONTRACTOR BASE BID 1. GEM Industrial - Lakeside, CA $ 165,097.00 2. HTA Engineering & Construction - Poway, CA $ 174,898.30 3. Palm Engineering - San Diego, CA $ 181,825.00 4. 3D Enterprises - San Diego, CA $ 195,935.00 5. Landmark Site Construction - Perris, CA $ 224,564.00 6. Bonsall Construction - Vista, CA $ 236,901.30 7. Ramona Paving & Construction - Ramona, CA $ 241,384.00 8. Heffler Co., Inc. - National City, CA $ 245,516.63 9. CDM Construction, Inc. - El Cajon, CA $ 247,018.75 10. New Century Construction - Lakeside, CA $ 259,842.05 WHEREAS, the apparent lowest bid by GEM Industrial, of $ 165,097.00, had a mathematical error, which caused it to be rejected by staff; and WHEREAS, after thoroughly reviewing the remaining bids, it was determined that the second lowest bidder, HTA Engineering & Construction in the amount of $174,898.30 fully complied with all bid requirements and was below the Engineer's estimate of $175,000.00 by $101.70; and WHEREAS, staff has reviewed this bid, verified contractor references, and recommends awarding the contract to HTA Engineering & Construction for $174,898.30. 4-7 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby reject the low bid, accept the second low bid. aud award contract for the "Gayle McCaudliss Memorial Park Improvements in the City of Chula Vista, California (PR- 179)" Project to HT A Engineering & Construction aud authorize the expenditure of available contingencies for the project. Presented by Approved as to form by Jack Griffin Director of Engineering and General Services ~1{<rJ\~ Ann Moore City Attorney 4-8