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Home My WebLink About2008/01/15 Item 2 CITY COUNCIL AGENDA STATEMENT ~f:. CITY OF ~-C'<-~ CHUIA VISTA 1/15//08, ItemL ITEM TITLE: RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "P A VEMENT REHABILITATION PROGRAM FY 06/07 (DIG-OUTS, PHASE 2) (STL-340B)" PROJECT TO FRANK AND SON PAVING, INC. IN THE AMOUNT OF $447,070.00 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE FUNDS IN THE PROJECT SUBMITTED BY: REVIEWED BY: G AND GENERAL SERVICES ~)r CITY MANAGER ASSISTANT CITY 4/STHS VOTE: YES D NO [8J BACKGROUND On November 9, 2007, the Director of General Services received sealed bids for the "Pavement Rehabilitation Program FY 06/07 (Dig-Outs, Phase 2) (STL-340B)" project. The work consists of the removal and replacement of damaged asphalt concrete pavement at various locations in the City of Chula Vista, California. The work for this project also includes sub grade preparation, striping, pavement markings, traffic control, and other miscellaneous work, and all labor, material, equipment, and transportation necessary for the proj ect. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposed project consists of minor alterations to an existing public facility involving no expansion of the facility's current use. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. 2-1 1/15/08, Item 2.- Page 2 of4 BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION Included in the FY2007 -08 CIF Budget is a project for the rehabilitation of deteriorating pavement throughout the city. Public Works Operations and Engineering, through the Pavement Management System, developed a priority list of streets to be included in the program. The total budget for the Pavement Rehabilitation Program FY2007/2008 is $11,404,515 from Transnet Funds and includes overlay, pavement removal and replacement, chip seals, and slurry seals as maintenance strategies. The pavement rehabilitation project will use approximately 5% of the pavement program funds. The total funding amount of $666,484.00 consists of the following: $447,070.00 is proposed to be awarded to the contractor, $20,000 shall be used for construction soils and pavement testing, $110,000.00 for City staff time (survey, inspections, and design), and contingencies in the amount of$89,414.00 (20% of contract award). The pavement rehabilitation project consists of removal and replacement of damaged asphalt concrete pavement at various locations in the City of Chula Vista, California. The purpose of this strategy is to repair the damaged areas of streets located at various locations. It should be noted that at the completion of this project, the appearance of the pavement surface will appear "patch- like" until a slurry seal is performed. In the spring/summer of 2008, subsequent to the repairs, a REAS slurry seal shall be conducted at the same street locations to remedy the "patch-like" appearance. This project includes subgrade preparation, striping, pavement markings, traffic control, and other miscellaneous work, and all labor, material, equipment, and transportation necessary for the project, and described in these documents. According to City Council Policy No. 574-01, if a change order exceeds the cumulative contract change order aggregate amount allowable to be approved by the Director of Public Works Operations, City Council approval is required. That amount totals $34,294.90. However, approval of tonight's resolution will increase the Director of Public Works Operations authority to approve change orders as necessary up to the contingency amount of $89,414.00, an increase of$55,119.10, and authorize staffto expend all available contingencies and increase the value of the contract as necessary due to unforeseen circumstances. Unforeseen circumstances (i.e. poor subgrade, utility conflicts, increase of dig-out quantities, etc.) may cause an increase in quantities beyond what was anticipated during the preparation of the project specifications. A typical "unforeseen circumstance" situation occurs during the dig-out process as pavement distress areas are repaired (dig-outs). Often times, additional areas are repaired beyond what is anticipated due to the failing area increasing in size. As a result, additional material is required to repair the areas and may lead to a necessary "Change Order" to the contract. This is a typical situation with all pavement rehabilitation projects. Project Design staff has prepared specifications and advertised the project. Staff received and opened 15 bids on November 9, 2007. Attachment 2 shows the list of streets included in the proj ect. 2-2 1/15/08, Item d-- Page 3 of 4 The City received the following bids: CONTRACTOR BID AMOUNT 1. Frank and Son Paving, Inc. ofChula Vista, California $447,070.00 2. Ramona Paving and Construction Corp. of Ramona, California $450,110.80 3. MJC Construction of Bonita, California $452,500.00 4. Southland Paving, Inc. ofEscondido, California $463,360.00 5. Palomar Grading & Paving, Inc. of Escondido, California $463,758.20 6. Sim J. Harris, Inc. of San Diego, California $474,220.00 7. D&L Wheeler Enterprises Corporation of Yucaipa, California $488,700.00 8. Hardy & Harper, Inc. of Santa Ana, California $503,180.00 9. Starnmerrama, Inc. of San Marcos, California $532,140.00 10. Tri-Group Construction of Po way, California $542,638.00 11. Koch-Armstrong General Engineering, Inc. of Lakeside, California $581,010.00 12. New Century Construction, Inc. of Lakeside, California $582,820.00 13. A.M. Ortega General Engineering Contractor, Inc. of Lakeside $608,630.60 California 14. ABC Construction Company, Inc. of San Diego, California $660,650.00 15. Hazard Construction Company of San Diego, California $1,194,600.00 The low bid submitted by Frank and Son Paving, Inc. of Chula Vista, California is below the Engineer's estimate of $452,500 by $5,430.00 (1.2% below Engineers estimate). Staff has verified the references provided by the contractor and their work has been satisfactory. Disclosure Statement Attachment 1 is a copy of the Contractor's Disclosure Statement. Wage Statement The source of funding for this proj ect is Transnet funds. Contractors bidding this proj ect were not required to pay prevailing wages to persons employed by them for the work under this project. Disadvantaged businesses were encouraged to bid through the sending of the Notice to Contractors to various trade publications. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that the decision concerns repairs, replacement, or maintenance of existing streets or similar facilities and, therefore, there is not a material financial effect of the decision on the property holdings of the City Council Members pursuant to California Code of Regulations sections 1 8704.2(b)(2) and 18705 .2(b)(1). 2-3 f") 1/15/08, Item ",--... Page 4 of 4 FISCAL IMPACT FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount $447,070.00 B. Contingencies (20% of contract) $89,414.00 C. Staff Time Cost (approx 16.5% of total): $110,000.00 Construction Inspection (7.5%) $50,000.00 Design/Construction Management (7.5%) $50,000.00 Survey Work (0.8%) $5,000.00 Planning/Environmental/Traffic/Landscape/Public Works (0.8%) $5,000.00 Soil Testing (3%) $20,000.00 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $666,484.00 FUNDS A V AILABLE FOR CONSTRUCTION A Transnet $666,484.00 TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $666,484.00 Upon completion of the project, the improvements will reqUIre only routine City street maintenance. ATTACHMENTS 1 - Contractor's Disclosure Statement 2 - List of Streets Included in the Project Prepared by: Jeff Moneda, Sr. Civil Engineer, General Services Department M:\General Services\GS Administration\Council Agenda\STL340B Dig-Outs\STL-340B Dig-Out Award Al13 tinal.doc 2-4 ATT.~CHMENT / City of Chula Vista Disclosure Statement Pursuant to Council Policy 101-01, prior to any action upon matters that wit! require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: I. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. t=-llAIL ANd s">n u., \i\.Yj 'In::.. c A.L~ \J'~Qu;:z.. trP>-t....lC.l.~ \k"'LL~ 2. If any person' identified pursuant to (I) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. ,A,Li C:.\.c... VA<;;.C;J. iF?_ frLliYJ<;;;LO V~I F7~ 3. If any person' identified pursuant to (I) above is a non-profit organization or trust, list the names of any person' serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. N/A, 4. Please identifY every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. NIA 5. Has any person' associated with this contract had any financial dealings with an official;' of the City ofChu]a Vista as it relates to this contract within the past 12 months? Yes_ No~ N/A 13 M:\GeneraJ Services\Design\STL340B Dig-Out Contract for REAS\STL~340B DIG-OUTS for future REAS Streets Contract Sept 2007.doc 2-5 If Yes, briefly describe the nature of the financial interest the official" may have in this contract N/A . 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? Nci~ Yes _ If yes, which Council member? N/A , 7. Have you provided more than $340 (or an item of equivalent value) to an official" of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No ~ If Yes, which official" and what was the nature of item provided? NlA . Date: N~q, 2J::J57 q V.A&Q\JE2.. Print or type name of Contractor/Applicant , Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. " Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member ofa board, commission, or committee of the City, employee, or staffmembers. 14 M:\General Services\Design\STL340B Dig-Out Contract for REAS\STL-340B DIG-OUTS for future REAS Stre{ets Contract Sept 2007.doc I 2-6 CITY OF CHULA VISTA 07/08 DIG OUT LOCATIONS DIG OUT ONLY CONTRACT '" I ..... # STREET BEGINNING ENDING PCI LENGTH WIDTH CDS AREA LOCATION LOCATION (FT) (FT) (SF) (SF) 1 MELROSE AVE SHEFFIELD CT MYRA AVE 72 304 33 10032 , 2 KERNEL Pl E oW ST SEND 76 112 33 3696 3 ANITA ST BAY BLVD FRONTAGE RD W 62 364 46 16744 4 CITRUS WY SUZANNE LN TAMARINDO WY 62 396 33 13134 5 CLAIRE AVE E WHITNEY ST E MIN ST 62 637 37 23569 6 DATE AVE NCDS SIERRA WY 62 165 33 4165 9630 7 E MilLAN ST GRETCHEN AVE MYRA AVE 62 755 33 24915 6 ELM AVE NCDS SIERRA WY 62 300 33 3525 13425 9 GALVESTON WY COl TRIDGE LN SE CDS 62 750 33 4656 29406 10 GRAND TETON CT MAX AVE NCDS 62 610 33 4656 24766 11 INKOPAH ST CUYAMACAAVE MONSERATE AVE 62 1312 33 43296 12 LA MANCHA Pl BUENA VISTA WY NE CDS 62 602 33 4656 24522 13 LARKHAVEN DR ORANGE AVE WOODLARK IN 62 355 33 4165 15900 14 RIVERA CT WCDS OLEANDER AVE 62 332 33 10956 15 ROSEVEl T ST FOURTH AVE THIRD AVE 62 1263 30 37690 16 SEQUOIA ST OLEANDER AVE OLIVE AVE 62 276 33 9108 f'i:, ~ 1> o r s: m ~ 1t0 '" I CD # STREET BEGINNING ENDING PCI LENGTH WIDTH CDS AREA LOCATION LOCATION (FT) (FT) (SF) (SF) 17 TIERRA BONITA PL MESA GRANDE PL NW CDS 82 592 33 4656 24192 18 TWIN OAKS CI TWIN OAKS CL TWIN OAKS AVE 82 1188 26 4752 35640 19 ALPINE AVE "G"ST FIRST AVE 83 609 26 15834 20 COLORADO AVE "I"ST HALSEY ST 83 620 33 20460 21 DALE CT NCDS TIFFANY DR 83 200 33 4185 10785 22 DARTHOUTH ST BAYLOR AVE MILLS ST 83 1013 33 33429 23 E. QUINTARD ST MONSERATE AVE MELROSE AVE 83 832 37 30784 24 ELSIE WY PENELOPE DR CDS 83 307 33 4185 14316 25 GARRETT AVE "H"ST MANKATO ST 83 647 26 16822 26 GLOVER AVE "J"ST KEARNEY ST 83 628 27 16956 27 GOTHAM ST RUTGERS AVE EEND 83 1832 37 67784 28 JASMINE ST LANTANA AVE CAMELLIA CT 83 267 33 8811 29 KINGSWOOD DR TOBIAS DR HILL TOP DR 83 647 33 21351 30 N FIFTH AVE END OF STREET "COST 83 750 49 36750 31 RIMCREST CT NCDS CRESTVIEW DR 83 222 33 4656 11982 32 SHERWOOD ST FIRST AVE TOBIAS DR 83 617 33 20361 33 SONORA DR BRANDYWINE AVE BRANDYWINE AVE 83 1124 37 41588 34 SWEETWATER RD W OF TENNIS CT LN ROHR PARK ENTER. 83 1024 41 41984 35 TAMARINDOWY CITRUS WY HILLTOP DR 83 808 37 29896 36 TREMONT ST FRESNO AVE THIRD AVE 83 615 33 20295 37 VERONICA CT weDS OLEANDER AVE 83 27 37 4185 5184 I'.) I <0 # STREET BEGINNING ENDING PCI LENGTH WIDTH CDS AREA LOCATION LOCATION (FT) (FT) (SF) (SF) 38 YALE ST VASSAR AVE CORNELL AVE 83 1165 33 38445 39 ANITA ST 511 FT E/O BROADWAY ANNA LINDA DR 84 840 37 31080 40 ASHBROOK DR CEDARSPRING DR LAKESHORE DR 84 607 33 20031 41 BANNER AVE ZENITH ST MAIN ST 84 321 33 10593 42 BLUEWATER LN SOUTHSHORE DR RIDGEWATER DR 84 603 33 19899 43 E"I"ST HILL TOP DR PENELOPE DR 84 846 37 31302 44 E MOSS ST NOLAN LN NACION AVE 84 917 37 33929 45 FIFTH AVE MOSS ST NAPLES ST 84 1383 49 67767 46 FIFTH AVE QUEEN ANNE DR OXFORD ST 84 549 55 30195 47 FORTUNA ST EVANS AVE CUYAMACAAVE 84 572 33 18876 48 LAUREL AVE HEATHER CT LILAC AVE 84 876 33 28908 49 MILLAN CT FIRST AVE ECDS 84 824 33 4656 31848 50 MONTEBELLO ST SECOND AVE ELM AVE 84 548 27 14796 51 OAK VIEW TE WCDS CHERRY HILLS LN 84 588 33 4656 24060 52 PASEO MARGUERITA PASEO DEL PASO PASEO ESTRADA 84 357 33 11781 53 PESCADERO POINT CT NCDS POINT ARGUELLO DR 84 92 19 4356 6104 54 QUINCE ST OCALA CT OLEANDER AVE 84 204 33 6732 55 QUINTARD ST EL LUGAR ST THIRD AVE 84 525 49 25725 58 REDLANDS PL BAYLOR AVE SCDS 84 773 33 4656 30165 57 SEQUOIA ST POINT ARQUELLO DR EEND 84 1174 37 43438 58 SPARROW ST RAVEN AVE ORIOLE PL 84 281 33 9273 I'.) I ~ C) # STREET BEGINNING ENDING PCI LENGTH WIDTH CDS AREA LOCATION LOCATION (FT) (FT) (SF) (SF) 59 SUNNY CREST LN WCDS FORESTER LN B4 1573 33 4656 59865 60 SUZANNE LN CONNOLEY AVE CITRUS WY B4 463 33 15279 61 WATERBURY BRIDGEPORT RD BRIDGEPORT RD B4 2292 33 75636 62 WATERSIDE DR SOUTHSHORE DR RIDGEWATER DR B4 982 33 32406 63 ARTHUR AVE GRETCHEN RD N E"J"ST 85 1153 33 38049 B4 BANNER AVE TREMONT ST MONTGOMERY ST 85 420 33 13860 65 BOSWELL RD MILLER DR LANE AVE 85 1951 61 119011 66 CAMELLIA CT NCDS JASMINE ST 85 379 33 4656 17163 67 CAMINO ELEVADO OTAY LAKE RD CALLE ESCARPADA 85 579 33 19107 68 CARISSA CT NCDS JASMINE ST 85 289 33 4656 14193 69 DAVIDSON ST FIRST AVE ECDS 85 822 32 2206 28510 70 ENTERTAINMENT CI (NORTH) ENTERTAINMENT CI HERITAGE RD 85 1508 75 113100 71 ENTERTAINMENT CI (SOUTH) ENTERTAINMENT CI HERITAGE RD 85 2947 49 144403 72 FORESTER LN NCDS SOUTH POINT DR 85 1150 33 4656 42606 73 GOTHAM ST XAVIER AV VASSAR AVE 85 1246 33 41118 74 KEARNEY ST FOURTH AVE EEND 85 625 27 16875 75 KUHN DR MILLER DR FENTON ST 85 1171 49 57379 76 LAGUNA ST SHASTA ST SECOND AVE 85 498 31 15438 77 MORRO POINT DR LONG POINT CT WEST POINT DR 85 347 29 10063 78 OCALA CT QUINCE ST SCDS 85 423 33 4656 18615 79 ORIOLE CT ORIOLE PL ECDS 85 297 33 4656 14457 '" I ~ ~ # STREET BEGINNING ENDING PCI LENGTH WIDTH CDS AREA LOCATION LOCATION (FT) (FT) (SF) (SF) 80 PASO ROBLES CT WCDS MACKENZIE CREEK 0 B5 611 33 4656 24B19 81 POINT SAN lUIS CT WCDS TORTUGA POINT DR 85 116 19 4356 6560 82 RIVERLAWN AVE K ST LST 85 1538 33 50754 83 SOUTHSHORE DR LAKESHORE DR RIDGEWATER DR 85 835 33 27555 84 TREMONTST THIRD AVE BANNER AVE 85 1311 33 43263 85 ARBORCREEK lN RIDGE CREEK DR SUNNY CREST lN 86 433 33 14289 86 BLUFF POINT CT POINT ARQUElLO DR SCDS 86 93 19 4356 6123 87 CANYON DR VIA HACIENDA OT A Y LAKES RD 86 787 37 29119 B8 CARDINAL Pl NCDS REDWING RD 86 113 33 4656 8385 89 CARLA AVE PENELOPE DR E. J ST 86 725 33 23925 90 COUNTRY VISTA lN WCDS BONITA CANYON RD 86 941 33 4656 35709 91 DEL MONTE AVE MAIN ST SEND 86 916 33 30228 92 E. NAPLES CT MEDICAL CENTER DR ECDS 86 199 37 4656 12019 93 ENERGEY WY WCDS NIRVANA AVE 86 473 49 5944 29121 94 FIFTH AVE WESTBY ST ARIZONA ST B6 308 43 13244 RESOLUTION NO. 2008- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND A WARDING CONTRACT FOR THE "PAVEMENT REHABILITATION PROGRAM FY 06/07 (DIG-OUTS, PHASE 2) (STL-340B)" PROJECT TO FRANK AND SON PAVING, INC. IN THE AMOUNT OF $447,070.00 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE FUNDS IN THE PROJECT WHEREAS, on November 9, 2007, the Director of General Services received sealed bids for the "Pavement Rehabilitation Program FY 06/07 (Dig-Outs, Phase 2) (STL-340B)" project; and WHEREAS, the work consists of the removal and replacement of damaged asphalt concrete pavement at various locations in the City of Chula Vista; and WHEREAS, the work for this project also includes subgrade preparation, strlpmg, pavement markings, traffic control, and other miscellaneous work, and all labor, material, equipment, and transportation necessary for the project; and WHEREAS, the City received 15 bids as follows: CONTRACTOR BID AMOUNT 1. Frank and Son Paving, Inc. ofChula Vista, California $447,070.00 2. Ramona Paving and Construction Corp. of Ramona, California $450,110.80 3. MJC Construction of Bonita, California $452,500.00 4. Southland Paving, Inc. of Escondido, California $463,360.00 5. Palomar Grading & Paving, Inc. of Ese on dido, California $463,758.20 6. Sim J. Harris, Inc. of San Diego, California $474,220.00 7. D&L Wheeler Enterprises Corporation of Yucaipa, California $488,700.00 8. Hardy & Harper, Inc. of Santa Ana, California $503,180.00 9. Starnmerrama, Inc. of San Marcos, California $532,140.00 10. Tri-Group Construction of Po way, California $542,638.00 11. Koch-Armstrong General Engineering, Inc. of Lakeside, California $581,010.00 12. New Century Construction, Inc. of Lakeside, California $582,820.00 13. A.M. Ortega General Engineering Contractor, Inc. of Lakeside $608,630.60 California 14. ABC Construction Company, Inc. of San Diego, California $660,650.00 15. Hazard Construction Company of San Diego, California $1,194,600.00 2-12 WHEREAS, the low bid submitted by Frank and Son Paving, Inc. of Chula Vista, California is below the Engineer's estimate of $452,500 by $5,430.00 (1.2% below Engineers estimate). Staff has verified the references provided by the contractor and their work has been satisfactory; and WHEREAS, City Council authorizes the Director of Public Works Operations' authority to approve change orders as necessary up to the total funding available. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista accept bids and award contract for the "Pavement Rehabilitation Program Fy 06/07 (Dig- Outs, Phase 2) (Stl-340b)" project to Frank And Son Paving, Inc. in the amount of $447,070.00 and authorizing the expenditure of all available funds in the project. Presented by Approved as to form by ~~~ Ann Moore City Attorney Jack Griffin Director of Engineering and General Services M:\General Services\GS Administration\Council Agenda\STL340B Dig~Outs\STL340B Reso for Award.doc 2-13