HomeMy WebLinkAboutReso 2007-289
RESOLUTION NO. 2007-289
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING THE COMPETITIVE BIDDING
PROCESS AND AUTHORIZING THE CITY MANAGER TO
ENTER INTO NEGOTIATIONS, EXECUTE ANY LETTERS
OF INTENT OR MEMORANDA OF UNDERSTANDING WITH
CITY OF SAN DIEGO FIRE RESCUE DEPARTMENT, AND
EXPEND ANY FUNDS NECESSARY RELATED TO THE
START-UP COSTS IN ORDER TO ACQUIRE CONTRACTED
FIRE AND MEDICAL DISPATCH SERVICES FOR THE CITY
OF CHULA VISTA
WHEREAS, on December 4, 2007 the City Council approved City Manager's budget
reduction plan, which included the transfer of the Fire Department's Communications Center to
another outside agency in order to generate $740,000 in annual budgetary savings; and
WHEREAS, immediate implementation of the budget reduction plan is necessary to
generate the estimated savings; and
WHEREAS, by its vote, the Council stated its desire and intent to outsource the Fire
Department's Fire Communications Center; and
WHEREAS, the Chula Vista Fire Department staff evaluated the capabilities of two
outside agencies to provide contracted fire and emergency medical dispatch services to the City
ofChula Vista; and
WHEREAS, based on its evaluation, Chula Vista Fire Department staff determined that
City of San Diego Fire Rescue Department uniquely possessed the service capability through its
technology, dispatching procedures, and the staff would be specifically dedicated to serve the
needs of the City of Chula Vista; and
WHEREAS, the service capabilities possessed by City of San Diego Fire Rescue
Department are necessary to mitigate any loss of dispatch performance that may occur as a result
of contracting fire and emergency medical dispatch services to an outside agency where a loss in
dispatch performance would result in an adverse impact to the citizens of the community; and
WHEREAS, Chula Vista Municipal Code section 2.56.070 requires that the contracts for
all supplies, equipment, and services, when the estimated cost exceeds $100,000 shall be
awarded by the City Council to the lowest responsive and responsible bidder submitting the best
bid in accordance with a competitive bidding process, except where there is a commodity or
service available from only one known source as the result of unique performance capabilities,
compatibility requirements or market conditions, or the competitive bidding requirements is
waived by the City Council when they are impractical, impossible, or the city interests would be
materially better served by a different purchasing process; and
Resolution No. 2007-289
Page 2
WHEREAS, it has been determined that the transfer of the Chula Vista Fire
Communications Center to City of San Diego Fire Rescue Department is the most practical and
cost effective, yielding the estimated $740,000 annual budgetary savings and in the best interests
of the City as result of the service capabilities uniquely available through City of San Diego Fire
Rescue Department; and
WHEREAS, it is anticipated that the annual contract to transfer the service will be
approximately $460,000 a year with a one-time start-up expense of $400,035 for installation of
communications equipment and development of computer aided dispatch (CAD) interfaces
necessary to successfully complete the transfer of dispatching services to City of San Diego Fire
Rescue Department.
NOW, THEREFORE, BE IT IS RESOLVED that the City Council waives the
competitive bidding requirements set forth in Chula Vista Municipal Code sections 2.56.070 and
2.56.080 as they relate to the transfer of the City's Fire Communications Center from City staff
to another agency because competitive bidding would be impractical given the short time frame
required to provide the budgetary savings needed.
BE IT FURTHER RESOLVED that the City Council finds that the City interests would
be best served by entering into an agreement with City of San Diego Fire Rescue Department as
result of the service capabilities possessed by City of San Diego Fire Rescue Department in the
areas of technology, dispatching procedures, and dispatching staff that will be specifically
dedicated to serve the citizens ofthe City of Chula Vista.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager or his
designee to enter into negotiations with City of San Diego Fire Rescue Department to provide
fire and emergency medical dispatching services, to execute any letters of intent or memoranda
of understanding, and to expend any funds necessary related to the start-up costs required to
negotiate and/or facilitate the transfer of fire and emergency medical dispatching services from
the City of Chula Vista to City of San Diego Fire Rescue Department.
BE IT FURTHER RESOLVED that the City Council directs the City Manager to return
to Council for final approval of a contractual agreement for fire and emergency medical
dispatching services with City of San Diego Fire Rescue Department.
Presented by
Approved as to form by
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Ann Moore .
City Attorney
as A. Pe
Fire Chief
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Resolution No. 2007-289
Page 3
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 11 th day of December 2007 by the following vote:
AYES:
Councilmembers:
Castaneda, McCann, Ramirez, Rindone, and Cox
NAYS:
Councilmembers:
None
ABSENT:
Councilmembers:
None
ATTEST:
(l1e~Q
Cheryl C, ,~or
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t Susan Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2007-289 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the lith day of December 2007.
Executed this lith day of December 2007.
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Susan Bigelow, MMC, City Clerk
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