HomeMy WebLinkAbout2008/01/08 Item 7
CITY COUNCIL
AGENDA STATEMENT
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~~~ CITY OF
~ -<: ~~ CHULA VISTA
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
1/8/08, Item "*"
A. RESOLUTION AUTHORIZING THE ACCEPTANCE OF
THE KIDS WALK & BIKE TO SCHOOL - PHASE II COMMUNITY-BASED
TRANSPORTATION PLANNING GRANT, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT WITH THE STATE OF CALIFORNIA FOR THE
GRANT, ESTABLISHING A NEW CAPITAL IMPROVEMENT PROJECT
(TF362), TRANSFERRING EXISTING FUNDS, AND APPROPRIATING
GRANT FUNDS FOR ALL PUBLIC ELEMENTARY SCHOOLS WITHIN THE
CITY OF CHULA VISTA EXCEPT HILLTOP DRIVE, LAUDERBACH,
MONTGOMERY, HALECREST, SALT CREEK, ALLEN SCHOOL, CHULA
VISTA HILLS, AND VISTA SQUARE ELEMENTARY SCHOOLS
B. RESOLUTION AUTHORIZING THE ACCEPTANCE OF
THE KIDS WALK & BIKE TO SCHOOL - PHASE II COMMUNITY-BASED
TRANSPORTATION PLANNING GRANT, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT WITH THE STATE OF CALIFORNIA FOR THE
GRANT, ESTABLISHING A NEW CAPITAL IMPROVEMENT PROJECT
(TF362), TRANSFERRING EXISTING FUNDS, AND APPROPRIATING
GRANT FUNDS FOR LAUDERBACH AND MONTGOMERY ELEMENTARY
SCHOOLS
C. RESOLUTION AUTHORIZING THE ACCEPTANCE OF
THE KIDS WALK & BIKE TO SCHOOL - PHASE II COMMUNITY-BASED
TRANSPORTATION PLANNING GRANT, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT WITH THE STATE OF CALIFORNIA FOR THE
GRANT, ESTABLISHING A NEW CAPITAL IMPROVEMENT PROJECT
(TF362), TRANSFERRING EXISTING FUNDS, AND APPROPRIATING
GRANT FUNDS FOR SALT CREEK, ALLEN SCHOOL, AND CHULA VISTA
HILLS ELEMENTARY SCHOOLS
D. RESOLUTION AUTHORIZING THE ACCEPTANCE OF
THE KIDS WALK & BIKE TO SCHOOL - PHASE II COMMUNITY-BASED
TRANSPORTATION PLANNING GRANT, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT WITH THE STATE OF CALIFORNIA FOR THE
GRANT, ESTABLISHING A NEW CAPITAL IMPROVEMENT PROJECT
(TF362), TRANSFERRING EXISTING FUNDS, AND APPROPRIATING
GRANT FUNDS FOR VISTA SQUARE AND HILLTOP DRIVE ELEMENTARY
SCHOOLS
E. RESOLUTION AUTHORIZING THE ACCEPTANCE OF
THE KIDS WALK & BIKE TO SCHOOL - PHASE II COMMUNITY-BASED
TRANSPORTATION PLANNING GRANT, AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT WITH THE STATE OF CALIFORNIA FOR THE
GRANT, ESTABLISHING A NEW CAPITAL IMPROVEMENT PROJECT
(TF362), TRANSFERRING EXISTING FUNDS, AND APPROPRIATING
GRANT FUNDS FOR HALECREST ELEMENTARY SCHOOL
DIRECTOR OF ENG 7AND GENERAL SERVICES Cl)r--
CITY MANAGER
ASSISTANT CITY l\G R S-;-
4/5THS VOTE: YES ~ NO 0
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:::z
1/8/00, Item~
Page 2 of 3
BACKGROUND
In 2006, City staff applied for a Community Based Transportation Planning Grant to fund
walking audits around elementary schools within the City. The purpose of the walking audit is
to identify needed pedestrian and bicycle improvements within a Y. mile radius of each school.
The State of California has approved the grant and now requires the City Council to authorize the
grant so that the community based walking audit effort can begin.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed activity for compliance with
the California Environmental Quality Act (CEQA) and has determined that the activity is not a
"Project" as defined under Section 15378 of the State CEQA Guidelines because the project is
acceptance of a grant to prepare audits of missing infrastructure and the creation of a CIP project
only; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not
subject to CEQA. Although environmental review is not necessary at this time, once projects
have been defined, environmental review may be required and a CEQA determination completed
prior to commencing the construction of any improvements identified.
RECOMMENDATION
Staff recommends that Council adopt the resolutions.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The City is in the process of identifying needed infrastructure primarily in the western portions
of the community. The intent of the Community Based Transportation Planning Grant is to
provide some community outreach so that stakeholders have input into the prioritization and
identification of needed infrastructure (see Attachment 1 for the grant application). The grant is
not for the construction of improvements.
The grant is collaboration between the City and Walk San Diego, a non-profit group that has
performed previous walking audits for the Safe Routes to School Program within the City of
Chula Vista. The four previously completed walking audits were performed at Otay, Harborside,
Rice and Lauderback Elementary schools (see Attachment 2). These walking audits have
yielded significant grant funding from the Safe Routes to School program for missing
infrastructure. The walking audits funded by this Community Based Transportation Planning
Grant will be used as future Safe Routes to School grant requests.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found that the following
conflicts exist: Mayor Cox has property holdings within 500' of Halecrest Elementary School;
Councilmember Ramirez has property holdings within 500' of Lauderbach and Montgomery
Elementary Schools; Councilmember McCann has property holdings within 500' of Salt Creek,
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1/8/00, Item r
Page 3 of 3
Allen School, and Chula Vista Hills Elementary Schools; and Counciimember Castaneda has
property holdings within 500' of Vista Square and Hilltop Drive Elementary Schools.
FISCAL IMPACT
At this time, staff is recommending establishing a new capital improvement project entitled
"Kids Walk and Bike to School - Phase II (TF362) for expenditure. The grant application
requires that the City match 20% of the grant total. The City's match is $60,400 and the grant is
for $241,600 providing a total program of $302,000. The City's match will contribute towards
the cost of City Staff administration of the grant. This cost was previously budgeted in an
existing project, "School Zone Traffic Calming Program (TF345)". Upon approval of this
resolution, $60,400 matching funds will be transferred from TF345 to the new CIP, TF362. The
bulk of the grant will fund the efforts of Walk San Diego.
ATTACHMENTS
Attachment 1 - Community Based Transportation Planning Grant Application
Attachment 2 - Examples of previous walking audits performed by Walk San Diego.
Attachment 3 - Form of the agreement that Caltrans will require for the grant
Prepared by: Torn Adler, Senior Civil Engineer, Engineering and General Services Department
M:\Engineer\AGENDA\CAS2008\OI-08-08\tpg all3v3.doc
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ATTACHMENT /
COMMUNITY-BASED TRANSPORTATION PLANNING
APPLICATION
An electronic version of this application package is available on the Department's Division of
Transportation Planning web site at: htto://www.dot.ca.f!ovlha/toD/fH"ants.htm
Application length -15 page maximum - excluding map of project area, digital photographs, and letters
of support that must be attached to the application upon submittal
Double-spaced, 12 pitch font
Required documents
Signed Application, Scope of Work, Project Timeline, map of project area, digital photographs
Submit five hard copies and an electronic copy on a CD of the entire Application in Microsoft Word and
all attachments.
Kids Walk & Bike to School - Phase II
City of Chula Vista, San Diego County, California
APPLICANT SUB-RECJPIENT(S)"
Organization City of Chula Vista South Bay Partnership
Contact Person Ms. Leah Browder
(include salutation Deputy Director of Engineering Mr. Dana Richardson, Director
and title)
Mailing Address 276 Fourth Avenue 2400 East Fourth Street
City Chula Vista, CA National City, CA
Zip Code 91910 91950
E-mail Address lbrowder@ci.chula-vista.ca.us richardl@pvh.ah.org
Telephone Area 619 Number 409-5976 Area (619) Number 472-4607
Number Code Code
Fax Number Area 619 Number 427-4246 Area (619) Number 470-4289
Code Code
FUNDING INFORMATION
Grant Funds Requested $ 241,600
Local Match (200/. of funds requested) $ 60,400
Other Funding $ 0
Total Project Cost $ 302,000
" Attach additional pages if necessary (this attachment will not be included in the 15 page maximum)
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Project Summary - Identify the community, stakeholders, and what wiIl be accomplished (proposed tasks,
steps, and deliverables in chronological order). Describe how the project will be managed and an
appropriate product delivered.
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Community: The City of Chula Vista is located 12 miles south of downtown San Diego and 5 miles
north of the international border with Mexico. The city's population of 223,500 is diverse at 50%
Hispanic, and youthful with a median age of 33 and almost 30% under the age of 18. Chula Vista is
also one of the fastest growing municipalities in the country with a 52 square mile public infrastructure
network that is expanding accordingly. The city's existing and planned transportation facilities vary
dramatically in condition and sufficiency from the newly developing areas of the city to the older
aging pre-smart growth neighborhoods. The rapid expansion, combined with a limited pool of
resources, now calls for a prioritization of city pedestrian, bicycle, and traffic circulation
improvements through smart, community-based master planning efforts.
Stakeholders: Initially, the project will focus on the Yo-mile "buffer zones" surrounding each of the
city's elementary schools (see Project Area map). Observations are that parents residing within these
zones are more apt to allow their children to walk to school. Therefore, the first stakeholders to gain
benefits from this project will be the city's schoolchildren, their families, and their neighbors.
Ultimately, the project will have positive impacts for all residents. A number of community-based
stakeholder organizations will take an active role in this planning project including Healthy Eating,
Active Communities (HEAC) and Walk San Diego who have partnered as the South Bay Partnership.
This partnership actively works at the community level to reduce childhood obesity by promoting
walkability and reducing reliance on cars. The South Bay Partnership will be the city's key planning
partner on this project. Other stakeholders will include the recently formed Southwest Chula Vista
Civic Association, the Environmental Health Coalition, the Northwest Civic Association, and a local
volunteer group known as "Crossroads" which monitors city planning efforts and provides regular
input. Local schools (where the community meetings will take place) and school districts, parent
faculty groups and homeowners associations will have critical involvement throughout the process.
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Jurisdictional stakeholders such as city councilmembers, the city's redevelopment agency, and
impacted city departments such as Public Works and Police will benefit from well-targeted planning
outcomes and directives from this project.
Planned Accomplishments: To establish a long-term plan for prioritizing and funding the entire
integrated network of pedestrian and bicycle facilities improvements, the city has embarked on a
major comprehensive initiative to inventory, assess, and master plan the city's missing and inadequate
infrastructure. A unique aspect of this project is its community-directed focus. A city
interdepartmental project team (see Attachment I) will provide oversight, general project
management, technical advisement, analysis, and report preparation. But the success of this fully
collaborative effort, including design aspects, is predicated on the scope and depth of South Bay
Partnership's community outreach, hands-on coordination of day-to-day community-level planning
activities, and ensuring that planned tasks are accomplished by the community.
Tasks, Steps, and Deliverables (in chronological order): The planning project will be
accomplished in two phases. Phase I is described here for background purposes only and is not part of
this grant proposal. It is an already-funded effort that is currently in progress. Phase I provides a
baseline GIS-based assessment of the current state of the city's pedestrian transportation infrastructure
and preliminary cost estimates from the perspective of elementary school attendance boundaries. City
departments and the City Council will receive a full presentation of the infrastructure maps and
estimated cost estimates for missing sidewalks, curbs, gutters, ADA ped ramps, pavement and cross
gutters, and other deficiencies. In addition, Phase I will provide City Council with a fiscal analysis of
current policy challenges; current prioritization criteria and potential new considerations; current
funding availability and allocations; alternate applications of current revenue; and potential new
revenue sources. Comments, concerns, and other feedback from the initial presentations will be
incorporated into the analyses. Alignment of the proposed improvements with the principles of smart
growth and sustainability will be emphasized throughout all phases of the project.
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South Bay Partnership and other community-based organizations listed above will be presented
with the baseline technical report of missing pedestrian and other facilities, and an inter-group/city
dialogue initiated. Over the next several months, the process will generate valuable input, to be
discussed and incorporated into the design and protocols for Phase II plannIng. These steps will be
accomplished by June 2007.
Phase II, which is the subject of this grant proposal, marks the begiuning of community
engagement in the transportation planning process. The now twice-improved infrastructure reports
will be presented at community meetings facilitated by the South Bay Partnership. Community
meetings will be held at each of the city's 36 neighborhood elementary schools. Residents will review
the full range of infrastructure needs and share thoughts regarding priorities in their neighborhoods
given the overwhelming needs and limited funding availability. The goal is to hear what missing
infrastructure feels like to the people who live in the area and whose children are trying to walk to
school. This will allow the City Council to consider how the community views and prioritizes missing
sidewalks and other deficiencies as the City Council works through the tough financial decisions
associated with infrastructure management choices. These meetings would also explore community
reaction to funding alternatives. Input from these meetings will help form the framework for creating
mutually agreed upon protocols for the next infrastructure assessment step. Using the protocols, the
South Bay Partnership will next work with the city and each of the 36 neighborhoods to complete a
series of detailed neighborhood walking audits. Data from the audits, together with the GIS inventory,
the community meetings, and lessons learned, will ultimately provide the basis for sound, responsive
citywide planning efforts. This community outreach component will be the most far-reaching step of
the project and is scheduled for completion by February 2008.
From February 2008 through May 2008, city staff works with the South Bay Partnership to
collect and analyze the considerable amount of data from the community outreach activities,
incorporates the new findings into an updated report and cost estimates, to be presented to city
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departments and the City Council. The report will also incorporate updated recommendations
regarding potential policy revisions; prioritization criteria and potential new considerations; funding
availability and allocations; alternate application of current revenue and potential new revenue sources
based on community input. By June 2008, city project management staff will receive City Council
direction and feedback with regard to finalization of priority lists, refined project estimates, and
implementation of revenue strategies.
In the project's final step, the city would again work closely with the South Bay Partnership to
return to the community for fmal community-level meetings to review and comment on the pedestrian
infrastructure priority list and other key aspects of the project. The additional community feedback
will be incorporated before publication of the final report and presentation to City Council and the
public by December 2008.
This planning project develops information and methods that would be beneficial to other
California communities experiencing the same growth pressures as Chula Vista and also are
committed to community-directed prioritization playing a major role in transportation planning. This
study could serve as a case study for other regions and make efficient use of future plarming funds by
having made initial progress in these areas.
Justification for the Planning Project - Describe the transportation issue or need. Explain how the
proposal meets or relates to the Community-Based Transportation Planning Grant Program's Purpose and
Specific Objectives.
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Transportation issue: New development and community revitalization issues in older sections of
Chula Vista include a broad array of highly interrelated transportation, infrastructure, and land use
factors. Today' s infrastructure - particularly in older pre-smart growth neighborhoods - will not
support the city's estimated growth, which is projected to reach approximately 280,000 by the year
2030. The City Council frequently receives competing requests from the public for local
infrastructure improvements. An overwhelming proportion of the citizen requests directly correlate
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with the City COWlcil's desire to ensure safe routes to schools. Public infrastructure and land use
patterns in neighborhoods near schools strongly influence the health and safety of our school children.
They influence neighborhood walkability, pedestrian and bicyclist safety, traffic circulation patterns
and speeds, public transit systems, multimodal choices, and community character and pride.
Currently, missing sidewalks, curb and gutter are estimated at $132 million, far in excess of
available resources to provide them. However, the city believes that the answer to finding a
comprehensive and balanced approach to addressing local transportation planning needs and funding
priorities lies within its communities. The proposed approach considers the issues within the scope of
pedestrian routes to elementary schools. It engages the community by using local schools as the focal
point for a major multi-tiered work program to: (I) inventory and assess pedestrian infrastructure near
schools; (2) initiate a comprehensive community-based specific transportation planning effort; (3)
prioritize infrastructure needs and deficiencies near schools; (4) establish a citywide infrastructure
management program; and (5) develop and implement traffic-calming and other pedestrian-friendly
practi ces.
Community-based purpose and objectives: As proposed, this multi-disciplinary project would
directly achieve the purpose and objectives of the program, specifically:
. The project not only encourages community involvement and partnership, but is structured so
that community involvement helps form the basic fOWldation for meaningful, well-targeted
project outcomes
. More livable communities are inevitably achieved by providing the highest priority pedestrian
facilities near schools
. Promotion of strong and healthy communities by improving walkability and improved bike
routes for children
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The project is a good example of efficient transportation planning that will provide more
pedestrian facilities near schools, reduce vehicle trips, and improve air quality
. The project promotes walkability and bike-friendly routes. near schools - a healthy, safe
context sensitive concept that fosters and encourages non-motorized transportation
Public Participation - Describe how the public and other potential stakeholders will be utilized or invited
to participate throughout the project.
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Every developmental stage of Phase II incorporates a three-level outreach/feedback loop approach.
First presentation to City departments, then organized stakeholder groups such as the South Bay
Partnership and finally community-at-large with all input incorporated to ensure context sensitive
progress toward a fmal recommendation to the City Council for action. Residents will cooperate as
partners with the City of ChuJa Vista and with the South Bay Partnership during the planning of this
collaborative project to ensure its success and responsiveness to community needs.
Public participation will be a critical component of the planning process. A series of
community workshops will be held with the South Bay Partnership, Northwest Civic Association, the
Third Avenue Village Association (TAVA), the Southwest Chula Vista Civic Association, the
Environmental Health Coalition, Crossroads, local schools and school districts, and other interested
groups and residents invited to take part in the planning process. The optimal workshop participation
would involve 25-40 people, and will be facilitated by South Bay Partnership and a city project team
consisting of city transportation planning and engineering staff and community development staff.
Workshops will be designed to present preliminary fmdings to the community at critical decision
points in the planning. The goal of this level of community involvement is to ensure that adequate
community input is incorporated at each phase of the process from those who will actually be most
affected. Community involvement at critical decision points and throughout the process will greatly
advantage the project, ensuring responsive and high-quality outcomes. The workshops will also
ensure community ownership of project outcomes and the eventual implementation of the priorities.
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Transportation Planning Grant Goals - Demonstrate how the proposal addresses one or more of the
Caltrans Transportation Planning Grant Goals listed on Page 2.
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The main goals addressed through this project are (I) smart multimodal community-based
transportation planning that results in reduced vehicle trips and improved air quality by integrating
infrastructure priority-setting into active local communities; (2) healthy, safe context sensitive
transportation facilities planning that improves walkability and bike-friendly routes in the
communities surrounding schools; (3) increased resource efficiency through conservation by reducing
the need for automobile trips; which also relates to (4) safe and healthy communities and (5) improved
pedestrian and bicycle mobility and access; (6) public and stakeholder participation are key elements
of the project as described above; and (7) reducing air pollution and (8) energy conservation are
implied in that this project will focus on providing convenient and attractive alternatives to multiple
daily car trips.
Project Outcomes - Describe how the interim and fInal products will be carried forward to the next stage
of the project development process.
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Interim and Final Products: Interim products include the community-based transportation
assessment protocols, walking audits, interim reports and fInal report. These are described in greater
detail in "Tasks, Steps, and Deliverables" above. Public meetings and meeting materials including
PowerPoint presentations also will be produced. The fInal report will be produced and available for
other jurisdictions interested in using this work as a basis for similar services. The next stage of the
development process will use the final report as a City Council-adopted master-planning tool to
implement the transportation improvements, school zone by school zone, according to community
priorities.
City staff has worked closely with the South Bay Partnership (Healthy Eating, Active
Communities; and Walk San Diego) on other projects over the years and will continue to work
cooperatively on this planning study. Regular working group meetings will be conducted to ensure
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issues are dealt with in a timely manner and brought to Caltrans attention if necessary. Though this
regular interaction between city staff and the South Bay Partnership, the working group will determine
if major adjustments need to be made to the scope of work in order to complete each work task and the
overall objectives of the project and report those to Caltrans The city project team will prepare
quarterly progress reports to Caltrans for this project, as is the case with previous grant programs
administered by Caltrans.
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To the best of my knowledge, aU information contained in this proposal is true and correct.
~~A-~C-U<
Signature of Authorized Official (Applicant)
Leah Browder
Print Name
Act
ngineering
October 12, 2006
Date
ecipient)
nirector. South R~y P~T~n~rship
Title
1~-13
City of Chula Vista - Kids Walk & Bike to School Phase II Planning Project
Scope of Work
Task 1 Working Group
Staff from the city and the South Bay Partnership will organize a project working group for this
project. Results from Phase I of the project will be reviewed and disseminated to participating
community groups and city departments. A consultant may be hired to conduct certain technical and
reporting tasks of the project.
Task 2 Public Outreach/Community Input Workshops
The South Bay Partnership team will facilitate a series of one or more community workshops at each
of the city's 36 elementary schools, inviting both residents and community groups. Workshops will
aim to familiarize the community with walkability and other transportation concepts and the available
resources for improvements. Residents will be asked to provide input with regard to (1) assessment
protocols for walk audits, (2) neighborhood transportation issues, and (3) infrastructure priorities.
Community-Based Assessment Protocols for
Walk Audits
Summ of Issues and Comments
Community-based Priority List
Agendas, materials and PowerPoint
resentations.
Included in interim re rt
Workshop announcements, materials,
attendance numbers and feedback.
Task 3 Walk Audits
Using mutually agreed upon protocols, the South Bay Partnership will facilitate the completion of
detailed neighborhood walk audits with each of the 36 school zones.
Task 4 Analysis of Findings
City staff will work with the South Bay Partnership to analyze and summarize data from the walk
audits, community meetings, the existing GIS inventory of infrastructure deficits, fiscal data, and
lessons learned, to create a comprehensive draft master planning report to be presented to city
departments and the City Council for direction and feedback.
Draft master planning report
Technical report summarizing community-proposed
priorities, potential policy revisions, funding
availabili and allocations, etc.
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Task 5 Interim Report
City staff will work with City Council to incorporate Council direction, including fInalization of
priority lists, refInement of ro' ect estimates, and im lementation of revenue strate . es.
Council workshop
materials
Task 6 Final Community Meetings and Report
City staff will work with the South Bay Partnership to return to the community for a fInal series of
community-level meetings to receive comments on the interim report's pedestrian infrastructure
priority list and other key aspects of the project. The additional community input will be incorporated
before publication of the fInal report and presentation to City Council for adoption.
A endas, draft re orts, resentation materials
Technical report on strategies, resources, and priorities for
creating walkable neighborhoods. The fInal report will
include a phasing plan for implementation and will indicate
how facilities should be phased to coordinate with (I)
planned and potential land uses and (2) existing facilities.
Each phase will indicate what is required in terms of capital,
construction, service plan, and how the various components
will be built u to achieve full im lementation.
BUDGET/COSTS
Re~~t~ble' I ,.
Cate2'Ones Pa Grant 'Cost Matti Tota]
City project
I. Working Group manager, South $ 3,900 $ 3,900 $ 7,800
Bay Partnershin
2. Public South Bay
Outreach/Community Partnership, city 136,200 0 136,200
Innut W orkshons nroiect team
3. Walk Audits South Bay 36,700 0 36,700
Partnershin
4. Analysis of City project team 30,000 30,000 60,000
Findings
5. Interim renort City project team 0 II ,300 11,300
6. Final Community City project
team, South Bay 34,800 15,200 50,000
Meetings and Report Partnershin
TOTALS $ 241,600 $ 60,400 $ 302,000
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California Department of Transportation
Transportation Planning Grants
Fiscal Year 2007-2008
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Kids Walk & Bike to School- Phase II Planning Project
Attachment 1 - Project Team
Citv ofChula Vista Proiect Team
Project Manager: Deputy Director of Engineering
Engineering Department (transportation planning, mapping/schematics, fiscal data)
General Services Department (engineering design)
Public Works Operations Department (engineering inspection and ongoing maintenance)
Planning Department (specific planning, pedestrian focus and future policy considerations)
Community Development Department (economic development, community revitalization)
South Bav Partnership Team
Director, South Bay Partnership
Healthy Eating, Active Communities (HEAC) (community meetings facilitation)
Walk San Diego (walk audits)
Other Communitv Organizations
Southwest Chula Vista Civic Association
Northwest Civic Association
Environmental Health Coalition
Crossroads
Schools, school districts, parent-faculty associations
Homeowners associations
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1\ \outh Bay
I'cirtnersh! p
2'+00 EAST FOURTH ST.
N.<>"TIO:-lAl. em"
CALIFORNI....
91950-2099
(619) 472-4607
A (vrnmunity (Olld~Ordli{\n aim~d dllmpflnin~
bealtn and well-~m~ in Sl)ut~ rfqion of San Diego
October 11, 2006
Mayor Stephen C. Padilla
City of Chula Vista
276 Fourth Avenue
Chula Vista, CA 91910
RE: Support for "Kids Walk and Bike to School- Phase fr'
Dear Mayor Padilla,
The South Bay Partnership, a multi-level coalition focused on improving the health and quality oflife
of residents throughout the South Region of San Diego County since 1996, supports the City Chula
Vista's efforts in applying for a California Department of Transportation Community-Based Planning
grant. The grant will help promote a strong and healthy community in Chula Vista by supporting
innovative approaches to providing children and their families with easily accessible and highly
efficient transportation options.
The proposed planning project would be conducted in coordination with the South Bay Partnership's
Healthy Eating, Active Communities (HEAC) initiative and key partner organizations, like Walk San
Diego (WSD). The HEAC initiative and WSD offer an expertise in community-focused public health
related to the build environment and community design. Their innovative approach has a special
emphasis on designing physical activity environments that are also pedestrian and bicycle-friendly.
The intent of our unique collaboration related to this project is to learn about infrastructure needs
surrounding each of the city's elementary schools, through the lens of the stakeholders and resident
groups. Our successful collaboration will produce a series of comprehensive walking audits that could
then be used as the framework for well-targeted infrastructure planning.
In recent years, tbe City of Chula Vista has worked closely with other expert entities such as Caltrans
and the San Diego Association of Governments (SANDAG), to align infrastructure development with
smart growth principles, which encourage and promote walkability and bike friendly routes near
schools. We applaud the City's efforts to work closely with HEAC and WSD in providing a
comprehensive system of walkabIe corridors, which in turn will promote healthy lifestyles and reduce
childhood obesity.
We feel that this project will not only serve as a model for localized, child-focused transportation
planning for other communities throughout the State, but will provide immeasurable benefits to the
families living in this community.
J"~~ (J I
a 4h~11~ 'rh-
Director
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7-20
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Iml)rovina Pedestrian Safety and Walkability in Southwest Chula Vist.~;
HARBORSIDE ELEMENTARY SCHOOL NEIGHBORHOOD
Priority Pedestrian Hotspots and Preliminary Recommendations
Wa/kSanDiego, working with the Healthy Eating, Active Communities (HEAC) coalition and the Harborside Elementary School, conducted a series of workshops that
involved a community process to identify pedestrian safety and access issues for residents and children living in the neighborhood around Harborside Elementary
School. Residents identified the following "hotspots" as the highest priority problems to address to make the neighborhood more walkable:
1. Harborside Park
2. Residential Zone: Colorado Avenue, Crested Butte Street, Jefferson Avenue, Oak/awn Avenue, Wood/awn Avenue
3, Broadway
4. Industrial Boulevard
5. Naples Street
6. Palomar Street
7. Oxford Street
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Wa/kSanDiego developed the following as initial recommendations for improving pedestrian safety in the following hotspots:
Issues Identified by Residents and Walk Audit
Harborside Park
1. No law enforcement presence
between 5-10pm after Health and
Human Services Agency security
leaves [9]
2. No public phone [7]
3. Homeless (e.g. sleeping in
playground area, pathway behind
park and Wal-Mart) [6]
4. Drug use (e.g. skateboard park,
small picnic area) [5]
5. Vandalism [2]
6. Need more active play area (e.g. volleyball court) [2]
7. Fence between Harborside School and Park is too short [1]
8. Insufficient lighting at night (e.g. basketball area) [1]
1, 3 - 5. Increase police patrols in and around Harborside Park during dusk and
early evening hours.
2. Install a public phone at the Park.
6. Park & Recreation: Install a volleyball court and/or promote other active
areas (e.g. basketball court) and recreation activities.
7. Increase the height of the fence between Harborside School and
Harborside Park to allow for greater security around school.
8. Install lighting that allows residents to use the park at night
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Priority Locations Issues Identified by Residents and Walk Audit
Residential Zone:
Colorado Avenue,
Crested Butte Street,
Jefferson Avenue,
Moss Street,
Oaklawn Avenue,
Woodlawn Avenue
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Broadway
Woodlawn Avenue & Crested
Butte Street
1. Insufficient lighting at
night [71
Woodlawn Avenue
2. Speeding [5]
3. Menacing dogs [3]
Crested Butte Street
(and other streets)
4. Uneven sidewalks[3J
Moss Street
5. Crossing [3]
Alleyway between Oak/awn Avenue &
Woodlawn Avenue
6. Trash, drug use, overgrown bushes that
someone could hide behind [2J
Broadway between Naples Street & Palomar Street
1. Commercial area (e.g. Wal-Mart, Costco, Target) need
stop signs at exits [7]
Comer of Broadway &
Naples Street [61
2. Signal
pedestrian
phase too short
3. Cars don't yield
to pedestrians
(especially right
turn)
4. Need pedestrian
signage
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Recommendations
Woodlawn Avenue & Crested Butte Street
1. Install further street lighting to increase pedestrian safety at night.
Woodlawn Avenue
2. There are currently 2 stop signs located on this street, so installation of
speed "pillows~ is recommended.
3. Contact City Animal Control to capture loose dogs in the neighborhood.
Crested Butte Street etc.
4. Repair or install damaged or missing sidewalks, respectively on Crested
Butte, Jefferson Avenue, Moss Street, and other streets in this
neighborhood. Given the proximity to Harborside Elementary, these
locations should be high priority in the Sidewalk Installment Program.
Moss Street
5. There are currently no crosswalks or stop signs located on Moss Street
between Broadway and Industrial Blvd, which makes crossing unsafe for
pedestrians. Install a crosswalk on Moss Street at Oaklawn Avenue. As
noted previously, damaged sidewalks should be repaired as welL
Alleyway between Oak/awn Avenue & Woodlawn Avenue
6. Increase police patrols in this area. City should trim bushes/plants in this
alleyway and collect litter in this area and/or neighborhood residents to
organize a neighborhood trash clean-up.
Broadway between Naples Street & Palomar Street
1. City to work with commercial area (e.g. Wal-Mart, Costeo, Target) to install
stop signs at all exits.
Comer of Broadway & Naples Street
2. Increase crossing timing at this light to allow for safe pedestrian crossing.
3. Change right hand turn lane to not allow right hand turns on the red light at
all or at a minimum prohibited during school hours. Install signage to
inform drivers of the regulations and work with police to enforce this
change. Install bulbouts (curb extensions) on corners to slow right-hand
turns.
4. Install pedestrian sign age at this corner, especially given the proximity to
Harborside School and the number of children crossing this main
thoroughfare.
2
Priority Locations Issues Identified by Residents and Walk Audit
Corner of Broadway & Palomar Street [4]
5. Turning signals don't coordinate with pedestrian crossing
especially left turns
Broadway
(continued)
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Corner of Broadway & Oxford Street [1] (see photo above)
6. Pedestrian phase too short
7. Cars don't yield to pedestrians and turn very fast,
especially turning right.
8. Unmarked crosswalks
Corner of Industrial Blvd. & Naples Street [6]
1. Crosswalk is not marked on all legs.
2. Not enough room for pedestrians waiting at southwest and
southeast corners.
3. Need pedestrian (e.g. children crossing) signage.
4. Drain with bad odor/chemical fumes and no cover.
5. Curb ramps are not aligned with the marked crosswalk
and lead out into the intersection.
Industrial Boulevard
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Recommendations
Corner of Broadway & Palomar Street
5. Modify street light timing and pedestrian crossing to create safer crossing.
Corner of Broadway & Oxford Street
6. Increase crossing phase at this signal to allow for safe pedestrian
crossing.
7. Change right hand turn lane to prohibit right turn on red at all times or
during school hours only. Install signage to remind drivers to yield to
pedestrians and work with police to enforce yielding. Install bulbouts (curb
extensions) on corners to slow right-hand turns.
8. Paint crosswalks (e.g. zebra crosswalk) on all sides of this busy
intersection to increase visibility of children and all users. Contact
commercial owners (e.g. Wal-Mart, Costco, Target) to contribute to these
improvements.
Corner of Industrial Blvd. & Naples Street
1. Paint crosswalks (e.g. zebra crosswalk) on all sides of this intersection to
provide safe crossing for children crossing to Harborside School and all
users.
2. Expand waiting area at southwest and southeast corners for pedestrians.
3. Install pedestrian (e.g. children crossing) signage.
4. Install drain cover and investigate cause of bad odor/chemical fumes to
mitigate environmental exposure.
5. Realign curb ramps so that they lead into the crossings and not into the
intersection.
3
Priority Locations Issues Identified by Residents and Walk Audit
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Industrial Boulevard
(continued)
Naples Street
Industrial Blvd between
Palomar St & L SI 15J
6. No sidewalk on east
side
7. Poor lighting makes
it unsafe for trolley
riders that walk this
route
8. Spiders in the trees
on the east side
9. Trash (e.9. 9lass)
along street
Corner of Industrial Blvd &
Palomar Street [4J
10. Difficult to cross (especially
northern portion)
11. Uneven pavement around
tracks
12. Trolley gates coming down
pose a threat to pedestrians
crossing westbound.
13. Right turning vehicles
heading westbound to
northbound do not yield to
pedestrians.
Corner of Industrial Blvd &
Ada Street [2J
14. Homeless loiter in front of apartments (suspected
squatters in abandoned building)
Naples Street between Industrial Blvd &
Broadway
1. Poor lighting [5]
2. Cars drive too fast; need more school signage [4]
(Continued on next page)
E.EAJ~ H~I""....., .....0-_""'..
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Recommendations
Industrial Blvd between Palomar St & L St
6-7. Install sidewalk with a parkway (e.g. planting strip) on the east side at
Industrial Blvd between Palomar St & L St, which is a major pedestrian
walkway connection to the Palomar Trolley stop. InstaUlighting on both
sides of Industrial to increase pedestrian safety at night.
8. Trim City trees and/or spray with pesticide in this area to reduce exposure
to insects.
9. Install trash cans. City to collect litter in this area and/or neighborhood
residents to organize a neighborhood trash clean-up.
Comer of Industrial Blvd & Palomar Street
10. Install curb extensions on all corners of this intersection as part of the
City's Palomar Gateway project that will make various improvements at
this intersection (e.g. widen the median along Palomar Street).
11. Repair and/or replace uneven pavement around trolley tracks.
12. Install a gate or other structure to protect pedestrians walking on the
sidewalk from the trolley gate.
13. Prohibit right turn on red (westbound to northbound). Install signage to
remind drivers to yield to pedestrians and work with police to enforce
yielding.
Comer of Industrial Blvd & Ada Street
14. Increase police patrol in this area and investigate squatting.
Naples Street between Industrial Blvd & Broadway
1. Install additional lighting to provide safe pedestrian activity at night.
2. Increase pedestrian signage for school zone and school mileage
regulation. Install a permanent median, as there is currently only a painted
median, along Naples Street. Change parking regulations to allow parking
on both sides, as there is currently only parking allowed on one side of the
street, and stripe parking area on both sides of Naples Street to narrow
the driving lanes and slow cars.
4
Priority Locations
Issues Identified by Residents and Walk Audit
3. Uneven sidewalks, difficult for strollers/wheelchairs [2]
4. Commercial exits (e.g. Wal-Mart, Carl's Jr., etc) need
stop sign [2]
5. Difficult to cross Naples
St at Jefferson Ave and
at Colorado Ave [2]
Naples Street
(continued)
Comer of Naples Street &
Oak/awn Avenue
6. Vehicles parking in 'no
parking zone' [1]
Naples Street between 4th Avenue
& &h Avenue
7. Lacks sidewalks and
lighting [1]
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01
Comer of Palomar Street & Trenton Avenue
1. Drug and gang activity [3]
2. Insufficient lighting, very dark [2]
3. Stolen cars being dismantled to seli parts [2]
Palomar Street
Corner of Palomar Street &
Industrial Blvd
4. Public alcohol
consumption [3]
5. Prostitute solicitation [2]
6. Empty lot with
overgrown bushes
creates place for
people to hide [1]
Oxford Street between Broadway & &A Avenue
1. No sidewalk [2]
2. Dangerous to enter La Bodeguita parking lot {1]
Oxford Street
(Continued on next page)
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Recommendations
3. Repair and/or replace sidewalks to allow for safe pedestrian activity,
especially strollers/wheelchairs.
4. As stated previously on Broadway, work with commercial area (e.g. Wal-
Mart, Costco, Carl's Jr.) to install stop signs at all exits.
5. Install a crosswalk and stop sign with a stop bar on Naples at the
intersection with Oaklawn Avenue to allow far safe crossing. This should
be done concurrent with the improvements stated previously such as a
permanent median and striping parking (see #2) to slow cars for safer
crossing.
Corner of Nap/es Street & Oak/awn A venue
6. This is actually a 'no parking vehicles aver 6 feet tall zone' on the apposite
side of Naples Street. Increase police enforcement of this parking zone.
Naples Street between 4th Avenue & Sh Avenue
7. Install sidewalks with parkway (e.g. planting strip) and curb ramps. Install
sufficient lighting far safe pedestrian transit at night.
Comer of Palomar Street & Trenton Avenue
1. Increase police patrol in this area to curb illegal activities (e.g. drugs, gang).
2. Install sufficient lighting to increase safety for pedestrians at night.
3. Police to investigate and prosecute stolen vehicle dismantling operation.
Corner of Palomar Street & Industrial Blvd
4-6. Increase police patrol in this area to curb illegal activities (e.g. public
alcohol consumption, prostitute solicitation)
6. City to continue to pursue redevelopment of this empty lot into high-
density, multi-family units. Trim overgrown bushes so there is no place for
people to hide.
Oxford Street between Broadway & Sh Avenue
1. Install sidewalk with parkway (e.g. planting strip) and curb ramps under
the Sidewalk Installment Program.
2. Contact La Bodeguita to revise the parking lot design and install a
pedestrian walkway.
(Continued on next page)
5
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Priority Locations Issues Identified by Residents and Walk Audit
Recommendations
Oxford Street
(continued)
Oxford Street between Broadway & Industrial Blvd; HHSA County Building
3. As stated for Broadway, work with commercial area (e.g. Wal-Mart,
Castco, Target) to install stop signs at all exits.
4. Install more lighting on Oxford Street and around the HHSA building to
increase safety.
4-5,7. As stated in reference to Harborside Park, increase police patrols
around HHSA during dusk and evening hours to reduce criminal activities
(e.g. drag racing, gangs, and drugs).
6. Work with shopping centers to install a mid-block crosswalk in front of this
commercial shopping area to create a safe mid-block crossing for
pedestrians.
7. Restrict parking to 2-hour limit zone with signs posting such.
8. Repair sidewalks on areas damaged.
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en
Oxford Street between Broadway & Industrial B/vd; HHSA County
Building
3. Commercial exits dangerous for pedestrians crossing,
need stop signs [2]
4. Insufficient lighting [1J; Dark at night, invites gangs to
congregate [1]
5. Drag racing at night (between 11-12 pm) [1J
6. People crossing mid-block ("jaywalking") [1J
7. Homeless harass people and RV/trailers (especially
white pick-up with camper) parked along street [1J
8. Uneven sidewalks, difficult for stroller/wheelchair [1]
Note: The numbers in parenthesis refer to the number of residents that stated an issue or agreed with the issue previously noted by another resident.
Process/Methodology: The project included the following community outreach and data collection methods:
./ Analyzed pedestrian collision and injury data to identify high-risk locations in the neighborhood.
./ Established a Working Group including the WalkSanDiego Project Coordinator and staff, Healthy Eating, Active Community (HEAC) Project Coordinator, Chula Vista
Community Collaborative staff and community health leaders (promotoras), Health and Human Services Agency South Region staff, Harborside Elementary School
Principal, and school staff/volunteers to help organize and guide the project.
./ Collaborated with Chula Vista Traffic Engineering staff to review pedestrian collision data, identify high-risk locations, and conduct Walkability Workshops and Walk
Audits.
./ Conducted a Walkability Workshop with educational presentations on walkability/traffic calming, a Walk Audit of the neighborhood surrounding elementary school, and
a Walkability Forum with hotspot mapping sessions and voting prioritization of the major issues in this neighborhood. All activities and materials were provided in both
English and Spanish. More than 30 parents and residents participated in these community engagement activities. In addition, Congressman Filner's Aide participated in
the Walk Audit.
./ Conducted infonnal traffic observations, noting problem areas and driver behavior and identifying traffic calming and other solutions.
For more information olease contact:
Kristin Mueller
WalkSanDiego
Project Coordinator
(619) 544 - 9255
kristinmueller9{a)amail.com
6
.'l,TT A.CHMENT .3
Agreement ~
City~f~~-
.-
FUND TRANSFER AGREEMENT
THIS FUND TRANSFER AGREEMENT (FTAl, ENTERED INTO ON ~
between the State of California, acting by and through its Deparlmen~On,
referred to herein as DEPARTMENT, and the City of Chula Vista, hereinafter referred to as
AGENCY.
RECITALS
1. DEPARTMENT and AGENCY, pursuant to Streets and Highways Code section 114 (bl,
are authorized to enter in this FT A pertaining to State funding committed for
Transportation studies and planning under the jurisdiction of AGENCY.
1. AGENCY has agreed to implement Eastern University District Transit Plan, hereinafter
the Project, subject to the terms and conditions of this FT A. The Project Description
(Scope of Work and Cost Estimate) is attached hereto as Attachment III.
2. The resolution adopting the Project described above is attached hereto as Attachment II.
This resolution authorizes AGENCY to execute contracts and agreements.
3. All services performed by AGENCY pursuant to this FT A are intended to be performed in
accordance with all applicable Federal, State, and AGENCY laws, ordinances,
regulations, and DEPARTMENT encroachment permits, published manuals, policies, and
procedures.
4. Project funding is as follows:
~ ~ ...
5. This FT A is exempt from legal review and approval by the Department of General
Services, pursuant to PCC section 10295.
SECTION I
AGENCY AGREES:
To satisfactorily complete all Project Work described i~
SECTION II
DEPARTMENT AGREES:
DEPARTMENT agrees that when conducting an audit of the costs claimed by AGENCY under
the provisions of this FTA, DEPARTMENT will rely to the maximum extent possible on any prior
audit of AGENCY pursuant to the provisions of State and applicable Federal laws. In the absence
of such an audit, work of other auditors will be relied upon to the extent that such work is
acceptable to DEPARTMENT when planning and conducting additional audits.
7-27
Agreement-
Cityo~
Page 2 01 11
SECTION III
IT IS MUTUALLY AGREED:
In consideration of the foregoing and the mutual promises 01 the parties hereto, AGENCY and
DEPARTMENT agree as follows:
1. Notification of Parties
b. DEPARTMENT's Contract Manager is
a. AGENCY's Project Manager'
c. All notices herein provided to be given, or which may be given, by either party to
the other, shall be deemed to have been fully given when made in writing and
received by the parties at their respective addresses:
City of Chula Vista
Attention:
276 Fourth Street
Chula Vista, CA 91910
California Department of Transportation
Plannln -District 11
2. Period of Performance
Work under this FTA shall begin 0
FTA by DEPARTMENT, and will terminate on
amendment.
en upon approval of this
nless extended by
3. Chanqes in Terms/Amendment
This FT A may only be amended or modified by mutual written agreement of the parties.
4. Termination
This FT A may be terminated by either party for any reason by giving written notice to the
other party at least thirty (30) days in advance of the effective date 01 such termination.
In the event of termination by said notice, funds reimbursed to AGENCY will include all
authonzed non-cancelable obligations and pnor costs incurred
5. Cost Limitation
a The total amount payable to AGENCY pursuant to this FTA by DEPARTMENT
shall not excee_
b. It is agreed and understood that this FT A fund limit is an estimate and that
DEP ARTMENT will only reimburse the cost of services actually rendered as
authorized by the DEPARTMENT Contract Manager at or below that fund
limitation established hereinabove.
7-28
6. Allowable Costs
a. The method of payment for this FT A will be based on actual allowable costs.
DEPARTMENT will reimburse AGENCY for expended actual allowable direct
'and indirect costs, including, but not limited to labor costs, employee benefrts,
and trav!,!1 (overhead is reimbursable only if the AGENCY has an approved
indirect cbst all09Btion plan) and contracted consultant services casts incurred
by AGENCY in performance of the Project work, not to exceed the cast
reimbursement limitation set forth in 5.a, above. Actual costs shall not exceed
the estimated wage rates, labor costs, travel and other estimated costs and fees
set forth in Attachment iii without prior written agreement between
DEPARTMENT and AGENCY.
b. Reimbursement of AGENCY expenditures will be authorized only for those
allowable costs actually incurred by AGENCY in the performance of the Project
work. AGENCY must not only have Incurred the expenditures on or after the
Effective Date of this FTA and before the Termination Date, but must have also
paid for those costs to claim any reimbursement.
c. Travei expenses and per diem rates are not to exceed the rate specified by the
State of California Department of Personnel Administration for similar employees
(Le. non-represented employees) unless written verification is supplied that
government hotel rates are not commercially available to AGENCY, or its
contractors, its subcontractors, and/or its subrecipients, at the time and location
required as specified in the California Department of Transportation's Travel
Guide Exception Process.
d. DEPARTMENT will reimburse AGENCY for all allowable Project costs no more
frequently than monthly in arrears as promptly as DEPARTMENT fiscal
procedures permit upon receipt of itemized signed invoices in triplicate. Invoices
shall reference this FTA Number and shall be signed and submitted to the
Contract Manager at the following address:
e. Invoices shall include the following information:
1. Names of the AGENCY Personnel performing work
2. Dates of Service
3. Locations of Service (AGENCY - address)
7. Reoorts
a. AGENCY shall submit written progress reports with each set of invoices to allow
the DEPARTMENT's Contract Manager to determine if AGENCY is performing
to expectations, is on schedule, is within funding cost limitations, to
communicate interim findings, and to afford.occasions for airing difficulties
respecting special problems encountered so that remedies can be deveioped.
b. Any document or written report prepared as a requirement of this FT A shall
contain, in a separate section preceding the main body of the document, the
7-29
~!lreementN_
CityofC~
Page4 of 11
number and dollar amounts of all contracts and subcontracts relating to the
preparation of those documents or reports.
c. AGENCY will provide five (5) copies and one (1) electronic version of the final
'written report to the DEPARTMENT's Contract Manager.
8. Local Match Funds
a. Except where expressly allowed in writing herein, reimbursement of credits for
local matching funds will be made or allowed only for work performed on and
after the start date and prior to the termination date of this FTA, unless
expressly permitted as local match expenditures made prior to the effective date
of this FTA pursuant to Government Code section 14529.17 or by prior executed
S6 2800 FT A for Local Match Fund Credn.
b. AGENCY agrees to contribute at least the statutorily or other required local
contribution of matching funds (other than state or federal funds), if any is
specified within this FT A or in any Attachment hereto, toward the actual cost of
the services described In Attachment III or the amount, if any described In an
executed SB 2800 (Streets.and Highways Code section 164.53) agreement far
local match fund credit, whichever is greater. AGENCY shall contribute not less
than as required match amount toward the services described herein on a
proportionai monthly or quarterly basis coinciding with as usual invoicing
frequency.
9. Cost Princicles
a. AGENCY agrees to comply with Office of Management and Budget Circular A-
87, Cost Principles for State and Local Government, and 49 CFR, Part 18,
Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments.
b. AGENCY agrees, and will assure .that its contractors and subcontractors will be
obligated to agree, that (a) Contract Cast Principles and Procedures, 48 CFR,
Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be
used to determine the allowability of individual Project cast items and (b) all
parties shall comply with Federal administrative procedures in accordance with
49 CFR, Part 18, Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments. Every sub-recipient
receiving Project funds as a .contractor or sub-contractor under this FTA shall
compiy with Federal administrative procedures in accordance with 49 CFR, Part
18, Uniform Administrative Requirements far Grants and Cooperative
Agreements to State and Local Governments.
c. Any Project costs for which AGENCY has received payment or credit that are
determined by subsequent audit to be unallowable under Office of Management
and Budget Circular A-87, 48 CFR, Chapter 1, Part 31 or 49 CFR, Part 18, are
subject to repayment by AGENCY to DEPARTMENT. Should AGENCY fall to
reimburse moneys due DEPARTMENT within thirty (30) days of discovery or
demand, or within such other period as may be agreed in writing between the
Parties hereto, DEPARTMENT is authorized to intercept and withhold future
payments due AGENCY from DEPARTMENT or any third-party source,
including, but not limited to, the State Treasurer, the State Controner or any other
fund source.
7-30
.,greement No.-
City ofC~
Page50fl1
d. AGENCY agrees to include Project in the schedule of projects to be examined in
AGENCYs annual audit and in the schedule of projects to be examined under its
single audit prepared in accordance with Office of Management and Budget
Circular A-133.
e. Prior to AGENCY seeking reimbursement of indirect costs, AGENCY must
prepare and sUbmit annually to the DEPARTMENT an indirect cost rate proposal
and a central service costs allocation plan (if any) in accordance with Office of
Management and Budget Circular A-87 and Local Program Procedures Manual
(LLP 04-10).
10. Americans with Disabilities Act
By signing this FTA AGENCY assures DEPARTMENT that it complies with the
applicable provisions of the Americans with Disabilities Act (ADA) of 1990, which
prohibits discrimination on the basis of disability, as well as all applicable regulations and
guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)
11. Indemnification
a. Nothing in the provisions of the Agreement is intended to create duties or
obligations to or rights in third parties to this Agreement or affect the legal liability
of either party to the agreement by imposing any standard of care with respect to
the operation, maintenance and repair of St?te highways different from the
standard of care imposed by law.
b. Neither DEPARTI\IIENT nor any officer or employee thereof is responsible for any
damage or liability occurring by reason of anything done or omitted to be done by
AGENCY under or in connection with any work, authority or jurisdiction
delegated to AGENCY under this FTA. It is understood. and agreed that,
pursuant to Government Code section 895.4, AGENCY shall fully defend,
indemnify and save harmless DEPARTMENT, its officers and empioyees from all
claims, suits or actions of every name, kind and description brought for or on
account of injury (as defined in Government Code section 810.8) occurring by
reason of anything done or omitted to be done by AGENCY under or in
connection with any work, authority or jurisdiction delegated to"AGENCY under
this FT A.
12. Non-Discrimination
a. During the performance of this FTA, AGENCY and all of its subcontractors, if
any, shall not unlawfully discriminate, harass or allow harassment, against any
employee or applicant for employment because of sex, race, color, ancestry,
religious creed, national origin, disability (including HIV and AIDS), mental
disability, medical condition (cancer), age (over 40), marital status, denial of
family and medical care leave, and denial of pregnancy disability leave.
AGENCY and its subcontractors shall ensure that the evaluation and treatment
of their employees and applicants for employment are free from such
discrimination and harassment. AGENCY and its sub-contractors shall comply
with the .provisions of the Fair Employment and Housing Act (Government Code
section 12900 et seq.) and the applicable regulations promulgated thereunder
(California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable
regulations of the Fair Employment and Housing Commission implementing
Government Code section 12990 (a-f), set forth in Chapter 5 of Division 4 otTilie
7-31
~>Jreement NO.'-
City of Chula Vista
Page 6 of 11
2 of the California Code of Regulations, are incorporated into this FT A by this
reference and are made a part hereof as if set forth in full. 'AGENCY and its
subcontractors shall give written notice of their obligations under this clause to
labor organizations with which they have a collective bargaining or ather
agreernent.
b. AGENCY shall include the nondiscrimination and compliance provisions 01 this
clause in all subcontracts to perform Work under this FT A.
13. Fundina ReQuirements
a. It is mutually understood between the parties that this FTA may have been
written for the mutual benefit of both parties in order to avoid program and fiscal
d"lays that would occur if the FT A was executed only alter ascertaining the
availability of a congressional or legisiative appropriation ollunds.
b. This FTA is valid and enforceabie only if sufficient funds are made available to
DEPARTMENT by the United States Government and/or the California State
Legislature lor the purpose of this Project. In addition, this FT A is subject to any
additional restrictions, limitations, conditions, or any statute enacted by the
Congress or the State Legislature thai may affect the provisions, terms or
funding of this FT A in any manner.
c. It is mutually agreed that if the Congress or Ihe State Legislature does not
appropriate sufficient funds far the program and Project, this FT A shall be
amended to refiect any reduction in funds.
d. DEPARTMENT has Ihe aptian to void this FT A under the thirty (30) day
termination clause or to amend this FT A to reflect any reduction of funds. In the
event 01 an unscheduled termination, the DEPARTMENT Contract Manager may
reimburse AGENCY is accordance with the provisions of Article 4 of this Section
III.
14. Records Retention
a. AGENCY, its contractors and subcontractors shall establish and maintain an
accounting system and records that properly accumulate and segregate incurred
Project costs and matching funds by line item for the Project. The accounting
system of AGENCY, its contractors and all subcontractors shall conform to
Generally Accepted Accounting Principles (GAAP), enable the determination of
incurred casts at interim points of completion, and provide support for
reimbursement payment vouchers or invoices. All accounting records and other
supporting papers of AGENCY, its contractors and subcontractors connected
with Project performance under this FTA shall be maintained for a minimum 01
three years from the date 01 final payment to AGENCY and shall be held open to
inspection, copying, and audit by representatives of DEPARTMENT, the
California State Auditor, and auditors representing the federal government.
Copies thereof will be furnished by AGENCY, its contractors, and its
subcontractors upon receipt of any request made by DEPARTMENT or its
agents. In conducting an audit of the costs and match credits claimed under this
FTA, DEPARTMENT will rely to the maximum extent possible on any prior audit
of AGENCY pursuant to the provisions of federal and State law. In the absence
of such an audit, any acceptable audit work performed by A(;)ENCY's external
and internal auditors may be relied upon and used by DEPARTMENT when
planning and conducting additional audits.
7-32
. .,;!reement N
City of C
Page 7 of 11
b. For the purpose of determining compliance with Title 21, California Code of
Reguiations, Section 2500 et seq., when applicable, and other matters connected
with the performance of AGENCY's contracts with third parties pursuant to
"Government Code section 8546.7, AGENCY, AGENCY's contractors and
subcontractors and DEPARTMENT shall each maintain and make available for
inspection all books, documents, papers, accounting records, and other evidence
pertaining to the performance of such contracts, inciuding, but not limited to, the
costs of administering those various contracts. All of the above referenced
parties shall make such materials available at their respective offices at all
reasonable times during the entire Project period and for three years from the
date affinal payment to AGENCY under this FTA. DEPARTMENT, the
California Slate Auditor, or any duly authorized representative of DEPARTMENT
or the United Slates Department of Transportation, shall each have access to
any books, records, and documents that are pertinent to a Project for audits,
examinations, excerpts, and transactions, and AGENCY shall furnish copies
thereof if requested.
c. AGENCY, its contractors and subcontractors will permit access to all records of
employment, employment advertisements, employment application forms, and
other pertinent data and records by the State Fair Employment Practices and
Housing Commission, or any other agency of the Slate of California designated
by DEPARTMENT, for the purpose of any investigation to ascertain compliance
with this FT A.
15. Disputes
a. Any dispute concerning a question of fact arising under this FTA that is not
disposed of by agreement shall be decided by the DEPARTMENT Contract Officer,
who may consider any written or verbal evidence submitted by AGENCY.
b. Neither the pendency of a dispute nor its consideration by the Contract Officer will
excuse AGENCY from full and timely performance in accordance with the terms of
the FTA. "
16. Subcontractors
AGENCY shall perform the work contemplated with resources available within Its own
organization and no portion of the work shall be subcontracted without written
authorization by DEPARTMENT's Contract Manager, unless expressly inciuded
(subcontractor identified) in Attachment I!\. Any subcontract in excess of $25,000 entered
into as a result of this FTA shall contain all the provisions stipulated in this FTA to be
applicable to AGENCY's subcontractors.
17. Third Partv Contractinq
a. AGENCY shall not award a construction contract over $10,000 or other
contracts over $25,000 [excluding professional service contracts of the type
which are required to be procured in accordance with Government Code
Sections 4525 (d); (e) and (I)] on the basis of a noncompetitive negotiation for
work to be performed under this FT A without the prior written approval of
DEPARTMENT. Contracts awarded by AGENCY, if Intended as local match
credit, must meet the requirements set forth in this FT A regarding local match
funds.
7-33
"greement N~
CityofC~
Page 8 of 11
b. Any subcontract entered into by AGENCY as a result of this FTA shall mandate
that travel and per diem reimbursements and third-party contract
reimbursements to subcontractors will be allowable as Project costs only after
. those costs are incurred and paid for by the subcontractors.
c. if local match is a requirement of these funds, AGENCY must ensure that local
match fuitds used for the Project meet the requirements outlined in this FTA in
the same manner as is required of all other Project expenditures.
d. In addition to the above, the preaward requirements of third perty
contractor/consultants with local agencies must be consistent with Local
Program Policy (LPP 00-05).
1 B. Labor Code Comoliance
AGENCY shall include in all subcontracts funded by this FT A which contemplates the
actual construction of a public works project paid for by funds allocated under this FT A, a
clause that requires each subcontractor to comply with California Labor Code
requirements that all workers employed on public works projects (as defined in California
Labor Code 1720-1815) will be paid not less than the general prevailing wage rates
predetermined by the Director of the State Department of Industrial Relations.
19. Disabled Veterans Business EnterDrise
a. Should Military and Veterans Code sections 999 et seq. be applicable to
AGENCY, AGENCY will meet, or make good faith efforts to mee~ the 3%
Disabled Veterans Business Enterprises goals (or AGENCY's applicable higher
goals) in the award of every contract for Project work to be performed under this
FTA.
b. AGENCY shall have the sole duty and authority under this FTA and each
amendment to determine whether these referenced code sections are applicable
to AGENCY and, if so, whether good faith efforts asserted by those contractors
of AGENCY were sufficient as outiined in MiIltary and Veterans Code sections
999 et seq.
20. Druo-Free Workolace Certification
By signin9 this FT A, AGENCY hereby certifies under penalty of perjury under the laws of the
State of California that AGENCY will comply with the requirements of the Drug-Free
Workplace Act of 1990 (Government Code section 8350 et seq.) and will provide a drug-free
workplace by doing all of the following:
a. Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession, or use of a controlled substance is prohibited and
specifying actions to be taken against employees for violations, as required by
Government Code section 8355(a).
b. Establish a Drug-Free Awareness Program as required by Government Code
section 8355(b) to inform employees about all of the following:
1. the dangers of drug abuse in the workplace,
2. the person's or organization's policy of maintaining a drug-free workplace,
7-34
Agreement No.....
City ofCh~
Page 9 of 11
3. any available counseling, rehabilitation, and employee assistance
programs, and
4. penalties that may be imposed upon employees for drug abu.se violations.
c. Provide as required by Government Code section 8355(c), that every employee
who works on the proposed contract or grant
1. will receive a copy of the company's drug-free policy statemen~ and
2. will agree to abide by the terms of the company's statement as a condition
of employment on the contract or grant.
Failure to comply with these nequirements may result in suspension of payments under this
FTA or termination of this FTA or both, and AGENCY may be ineligible for the award of any
future state contracts if DEPARTMENT determines that any of the following has occurred:
(1) AGENCY has made a false certification or, (2) AGENCY violates the certification by
failing to carry out the requirements as noted above. .
21. Relationshio of Parties
It is expressly understood that this is an agreement is executed by and between two
independent governmental entities and that this is not intended to, and shall not be
construed to, create the relationship of agent, servant, employee, partnership, joint
venture or association, or any other relationship whatsoever other than that of an
independent party.
22. EQuioment Purchase (Bv AGENCY)
a. Prior authorization in writing by the DEPARTMENT Contract Manager shall be
required before AGENCY enters into any non-budgeted purchase order or
subagreement exceeding $500 for supplies, equipmen~ or consultant services.
AGENCY shall provide an evaluatiqn of the necessity or desirability of incurring
such costs.
b. For the purchase of any item, service or consulting work not covered in the attached
Project Description (Attachment III) and exceeding $500, three competitive
quotations must be submitted with the request or the absence of bidding must be
adequately justified, and prior authorization must be obtained from the
DEPARTMENT's Contract Manager.
c. Any equipment purchased as a result of this FT A is subject to the following:
AGENCY shall maintain an Inventory record for each piece of non-expendable
equipment purchased or built with funds provided under the terms of this FT A.
The inventory record of each piece of such equipment shall include the date
acquired, total cost, serial number, model identification (on sale, in accordance
with established DEPARTMENT procedures, purchased equipment), and any
other information or description necessary to identify said" equipment. Non-
expendable equipment so inventoried are those items of equipment that have a
normai life expectancy of one year or more and an approximate unit price of
$5,000 or more. In addition, theft-sensitive items of equipment costing less than
$5,000 shall be inventoried. A copy of the inventory record must be submitted to
DEPARTMENT upon request by DEPARTMENT.
7-35
~greement No.----
City of C~
Page 10 of 11
d. At the conclusion of the FTA, or if the FTA is terminated, AGENCY may either
keep the equipment and credit DEPARTMENT in an amount equal to its fair
market vaiue or sell such equipment at the best price obtainable at a public or
private sale in accordance with established DEPARTMENT procedures and
'credit DEPARTMENT in an amount equal to the sales price. If AGENCY elects
to keep the equipment, fair market value shall be determined, at AGENCY
expense; on theobasis of a competent, independent appraisal of such equipment.
Appraisals shall be obtained from an appraiser mutually agreeable to
DEPARTMENT and AGENCY. If it AGENCY is determined to sell the
equipment, the terms and conditions of such sale must be approved in advance
by DEPARTMENT.
e. CFR 49, Part 18 requires a credit to Federal funds when participating equipment
with a fair market value greater than $5,000 is credited to the Project.
f. Any subagreement entered into as a result of this FT A shall contain all of the
provisions of this Article.
23. Disabled Access Review
Disabled access review by the Department of General Services (Office of State Architect)
is required for the construction of all publicly funded buildings, structures, sidewalks,
curbs and related facilities. No construction contract will be awarded by AGENCY unless
AGENCY pians and specifications for such facilities conform to the provisions of sections
4450 and 4454 of the California Government Code, if applicable. Further requirements
and guidance are provided In TiUe 24 of the California Administrative Code and the
Americans with Disabilities Act (42 USC 12101, et. seq.).
24. Fire Marshal Review
The State Fire Marshal adopts buildln9 standards for fire safety and panic prevention.
Such regulations pertain to fire protection design and construction, means of egress and
adequacy of exits, installation of fire alarms, and fire extinguishment systems for any
DEPARTMENT owned or DEPARTMENT occupied buildings per Section 13108 of the
Health and Safety Code. When applicable, AGENCY must assura that any relevant
Project plans meet the standards of the State Fire Marshal to ensure cO!1sistency with
DEPARTMENT fire protection standards.
25. Environmental Clearance
Environmental ciearance of Project by AGENCY andlor DEPARTMENT is required prior
to requesting funds for right of way purchase or construction. No department or agency
shall request funds nor shall any department/agency board or commission authorize
expenditures of funds for any project, except feasibility or pianning studies, which may
have a'slgnificant effect on the environment unless such a request Is accompanied by an
environmental impact report per California Public Resources Code section 21102. The
California Environmental Quality Act (CEQA), in California Public Resources Code
section 21080{b)(10), does provide an exemption for rail projects which institute or
increase passenger or commuter services on rail or highway rights-of-way already in use.
26. Public Work
If this Project will result in the construction, alteration, modification or maintenance of a
"Public Work," as that term is defined in the labor Code, then AGENCY must conform to
the provisions of the labor Code applicable to Public Works as set forth in said sections
7-36
AgreementN~
CityolC~
Page 11 0111
1720 through 1815, all applicable regulations of the Department of Industrial Relations,
and determinations of coverage as issued by the Director of Industrial Relations.
27. Proiect Close Out
The FT A Expiration Date refers to the last date lor AGENCY to incur valid Project costs
or credits and is the date the FTA expires. AGENCY has sixty (60) days alter that
Expiration Date to make final allowable payments to Project contractors or vendors,
prepare the Project Closeout Report, and submit the final invoice to DEPARTMENT for
reimbursement for allowable Project costs. Any unexpended Project funds not invoiced
by that sixtieth (60th) day will be reverted and will no longer be accessible to reimburse
late Project invoices.
ATTACHMENTS:
The following attachments are incorporated into and are made a part of this FT A by this reference
and attachment.
I. Accounting & Audit Guidelines
II. AGENCY Resolution
III. Scope of Work, Schedule, and Costs
IN WITNESS WHEREOF,the parties hereto have executed this FTA on the day and year
lirst herein above written:
STATE OF CALIFORNIA
DEPARTMENT OF ANSPORTATION
By:
Date:~
. APPROVED AS TO FORM
7-37
By:
Title:
Date:
Contract No'-
City of C~
Attachment I
Page 1 of 4
ATTACHMENT I
ACCOUNTING & AUDIT GUIDELINES FOR
AGREEMENTS WITH DEPARTMENT
INTROOUCTION
The purpose of this information is to outiine for you, a potential contractor w~h the Califomia State
Department of Transportation (DEPARTMENT), the basic elements of an adequate accounting
system, and the types and objectives of audits that will be pertormed in relation to your contract.
In order to successfully compete for a contract and meet the audit requirements, a contractor
(whether a prime or subcontractor) must have a system of record keeping and intemal control.
Although a specific cost accounting system is not required, a contractor needs a system that will
assure compliance with the terms of the agreement. A pre-award audit will be pertormed to
assure you meet these requirements prior to contract execution. If your system is deficient, the
contract will not be executed.
DEPARTMENT reimburses, through your overhead rate, the costs attributable to establishing and
maintaining a cost accounting system.
Staff time and other costs related to an audit pertormed of your contract are also normally
reimbursed through your overhead rate.
ACCOUNTING SYSTEM
Contractors (whether a prime or subcontractor) planning to contract with DEPARTMENT must
have an accounting system which meets the following objectives:
. The ability to record and report financial data in accordance with generally accepted
accounting principles.
. A system of record keeping to ensure that costs billed to DEPARTMENT are:
a. Supported by adequate documentation.
b. In compliance with the terms of the contract and applicable Federal and State
regulations specified in the contract.
. A system of record keeping which ideally includes the following:
a. A General Ledger
b. Job cost ledger
c. Labor distributions
d. Time records
e. Subsidiary journais
f. Chart of accounts
g. Financial statements
. The ability to accumulate and segregate reasonable, allocable (incurred solely for a project)
and allowable (per terms of the contract) costs through the use of a cost accounting system.
The following are some of the attributes which would ideally be found in such a system:
7-38
:,'"
~{ .....
Contract No-
CityofC~
Attachment I
Page 2 of 4
a. A chart of accounts that includes indirect and direct general ledger accounts.
Indirect costs are not specifically identified to a project, for example, rent and/or
,utililies. Direct costs are specifically identified with a project, for example,
drafting hours and/or design hours.
b. Segregation of costs by contract, category of cost and milestones (if applicable).
c. Proper recording of direct and indirect costs. For example, recording of labor
costs should provide that non-project indirect hours are recorded on a timesheet
and in the accounting records to an administration, vacation, sick leave or other
Indirect cost account/code. Direct project hours should be recorded on a
timesheet and in the accounting records to a direct project cost accounllcode.
d. Consistent accounting treatment of costs in recording and reporting. For
example, if travel expense is charged directly to a project, all travel expense
incurred on any project should be considered a direct cost. As a result, project
related travel, whether reimbursable per the contract terms or not, should not be
included as an indirect cost.
e. Ability to trace from invoices submitted to DEPARTMENT to job cost records and
original, approved source documents, for example, timesheets, vendor invoices,
canceled checks.
f. Ability to reconcile job cost records to the accounting records.
. Compliance with cost principles described in the Code of Federal Regulations 48, Federal
Acquisition Regulations System (FAR), Chapter 1, Part 31. Information on how to obtain this
regulation is described under "Audit Criteria" in this brochure.
. Procedures to monitor and adjust projected overhead rates to actual rates.
. Controls to ensure that written approval is obtained prior to any changes to the contract.
. Procedures to retain accounting records and source documentation as required by the terms
of the contract.
. A system of intemal control that provides reasonable assurance that assets are protected;
financial data, records and statements are reliable; and errors and irregularities are promptly
discovered, reported, and corrected. The elements of a system of intemal control shouid
include, but not be limited to, the following:
a. Separation of duties for proper protection of assets. Incompatible duties are
those that place any person in a position to both perpetrate and conceal errors or
irregularities in the normal course of business. For example, the person who
writes checks should be different from the person who reconciles bank
statements and the person who purchases goods should be different from the
person who receives goods.
b. Limiling access to assets to only authorized personnel who require these assets
in the performance of their assigned duties. For example, blank check stock
should be locked in a safe when not in use.
c, Authorization and record keeping procedures that provide effective accounting
control over assets, liabilities, revenues, and expenditures.
7-39
Contract N""-"
CityofC~
Attachment I
Page 3 of 4
d. A system of practices to be followed in the performance of duties and functions.
. Such a system normally includes policies and procedures that establish the
purpose and requirements of the accounting system. For example, timekeeping
practices should ideally provide for the following:
Timesheets be prepared, signed, and dated by all employees.
Timesheets be completed in non-erasable ink.
Timesheet corrections be crossed-out and initialed by the employee.
Timesheets be signed by a supervisor as reviewed and retained on file
as required by the contract.
e. Personnel with skills and training commensurate with their responsibilities.
f. A system of intemal review. For example, bank reconciliations and travel
expense claims should be reviewed approved and signed by a supervisor.
AUDITS
Contractors, whether a prime or subcontractor, performing under a negotiated contract with
DEPARTMENT are subject to the following audits:
PREAWARD AUDITS
Prior to the award of a contract, the DEPARTMENT Audits and Investigations wili conduct a pre-
award audit to determine ilthe contractor's accounting system is adequate to accumulate and
segregate costs as detailed in the previous section and to determine if the proposed costs are
reasonable. The audit alerts both the contractor and DEPARTMENT management to problems
relative to the contractor's cost proposal and cost accounting system. Due to time constraints in
the award process, your cooperation in scheduling the pre-award audit with short notice wili
expedite the execution of your contract.
INTERIM AUDITS
Interim audits are performed on an as needed basis. During the pre-award audit, if it is
determined that the contractor's accounting system is new or minor deficiencies are noted, an
interim audit is scheduled to determine that the system is functioning adequately to ensure that
biiled costs are supported and that any deficiencies were corrected. An interim audit may be
requested by the contract administrator or by DEPARTMENT management to address concerns
during the course of the contract. Also, an audit manager may initiate an interim audit of a long
duration contract to ensure that costs reimbursed to date are allowable.
POST AUDITS
Post audits of contracts are performed routinely alter project completion. Post audits are
performed to determine whether the costs claimed are allowable, allocable, reasonable, and in
compliance with the Federal and State laws and regulations as well as the fiscal provisions
stipulated in the contract. The examination includes reviews of applicable iaws and regulations,
the contract requirements and the contractor's internal controls systems. Audit tests of the
contractor's accounting records and other auditing procedures considered necessary wiil also be
performed. Applications of all audit procedures would also be govemed by the individual contract
7-40
ContractN--
Cityof~
Attachment I
Page 4 of 4
under audit. Unsupported or unallowable costs are normally the result of weaknesses in the
accounting system and will be reimbursed to DEPARTMENT.
To provide contractors with a procedure for obtaining prompt and equitable resolution to a dispute
arising from a post-audit of a non-highway construction cost reimbursement contract,
DEPARTMENT has established an Audit Review Committee (ARC). Information explaining the
ARC should be found in your contract and/or as an attachment to the post-audit report.
AUDIT CRITERIA
For specific information regarding basic cost accounting systems and applicable State and
Federal reguiations, piease see the following:
Code of Federal ReQulations 48. Federal ACQuisition ReQulations Svstem. Chaoter 1. Part 31
This regulation contains cost principles and procedures for the pricing of contracts/subcontracts
and the determination, negotiation, or allowance of costs. Contact:
Superintendent of Documents
Government Printing Office
Washington, DC 20402
Washington D.C.
San Francisco
Los Angeles
(202) 783-3238
(415) 512-2770
(213) 239-9844
California State Administrative Manual
A reference source for statewide policies, procedures, regulations, and information. Contact:
Office of State Publishing
Department 01 General Services
(916) 445-2295
For review of the above references, contact your local library or the California State Library.
California State LibrarylLibrary and Courts Building
914 Capitol Mall
P. O. Box 942837
Sacramento, CA 94237-0001
Information: (916) 654-0261
For assistance in establishing an accounting system that will meet the objeCtives outlined in this
brochure, you should contact an accountant and/or bookkeeper whom is familiar with cost
accounting systems.
DEPARTMENT is an affirmative action employer. Equal opportunity is offered to all regardless of
race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political
affiliation, age or sexual orientation. Contractors that contract with DEPARTMENT are
responsible for taking necessary and reasonable steps to achieve these same goals.
7-41
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE ACCEPTANCE OF THE
KIDS WALK & BIKE TO SCHOOL - PHASE II COMMUNITY-
BASED TRANSPORTATION PLANNING GRANT,
AUTHORIZING THE MAYOR TO EXECUTE AN
AGREEMENT WITH THE STATE OF CALIFORNIA FOR THE
GRANT, ESTABLISHING A NEW CAPITAL IMPROVEMENT
PROJECT (TF362), TRANSFERRING EXISTING FUNDS, AND
APPROPRIATING GRANT FUNDS FOR ALL PUBLIC
ELEMENTARY SCHOOLS WITHIN THE CITY OF CHULA
VISTA EXCEPT HILLTOP DRIVE, LAUDERBACH,
MONTGOMERY, HALECREST, SALT CREEK, ALLEN
SCHOOL, CHULA VISTA HILLS, AND VISTA SQUARE
ELEMENTARY SCHOOLS.
WHEREAS, City staff applied for a community based transportation planning grant in
the amount of $241,600 for the Kids Walk & Bike to School Phase II Planning Project (the
Project) with the State of California Department of Transportation (Caltrans) on October 12,
2006; and
WHEREAS, Caltrans awarded the grant in the amount of $241,600 to the City on
September 28, 2007; and
WHEREAS, Caltrans requires that the City adopt a resolution adopting the Project and
authorizing the City to execute contracts and agreements in furtherance of the Project; and
WHEREAS, Caltrans requires that the City match 20% of the grant amount which totals
$60,400; and
WHEREAS, the City will use the staffs administration of the grant funds as the required
match; and
WHEREAS, the City previously appropriated $60,400 within CIP TF345 and wishes to
transfer that amount to the new CIP TF362 for the purposes of tracking City staff time
administrating the Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, with regard to all public elementary schools within the City of Chula Vista except Hilltop
Drive, Lauderbach, Montgomery, Halecrest, Salt Creek, Allen School, Chula Vista Hills, and
Vista Square Elementary Schools, as follows:
1. That it authorizes the acceptance of the Kids Walk & Bike to School - Phase II
Community-based Transportation Planning Grant.
2. That it authorizes the Mayor to execute an agreement with the State of California
for the Grant.
3. That it establishes a new Capital Improvement Project (TF362).
4. That it transfers $60,400 in existing funds from TF345 to TF362.
7-42
5. That it and appropriates $241,600 to TF362 from the Kids Walk & Bike to
School-Phase II Community-based Transportation Planning Grant.
Presented by Approved as to form by
Jack Griffin
Director of Engineering and General Services
'-I~dL~~
Ann Moore
City Attorney
H:\ENGINEER\RESOS\Resos2008\Ol-08-08\Wulk and Bike to School Grant all except.. ..doc
7-43
RESOLUTION NO. 2007-_
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA AUTHORIZING THE ACCEPTANCE OF THE KIDS WALK
& BIKE TO SCHOOL - PHASE II COMMUNITY-BASED
TRANSPORTATION PLANNING GRANT, AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT WITH THE STATE OF
CALIFORNIA FOR THE GRANT, ESTABLISHING A NEW
CAPITAL IMPROVEMENT PROJECT (TF362), TRANSFERRING
EXISTING FUNDS, AND APPROPRIATING GRANT FUNDS FOR
LAUDERBACH AND MONTGOMERY ELEMENTARY SCHOOLS
WHEREAS, City staff applied for a community based transportation planning grant in the
amount of $241,600 for the Kids Walk & Bike to School Phase II Planning Project (the Project) with the
State of California Department of Transportation (Caltrans) on October 12, 2006; and
WHEREAS, Caltrans awarded the grant in the amount of $241 ,600 to the City on September 28,
2007; and
WHEREAS, Caltrans requires that the City adopt a resolution adopting the Project and
authorizing the City to execute contracts and agreements in furtherance of the Project; and
WHEREAS, Caltrans requires that the City match 20% of the grant amount which totals $60,400;
and
WHEREAS, the City will use the staffs administration of the grant funds as the required match;
and
WHEREAS, the City previously appropriated $60,400 within CIP TF345 and wishes to transfer
that amount to the new CIP TF362 for the purposes of tracking City staff time administrating the Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, with
regard to Lauderbach and Montgomery Elementary Schools, as follows:
1. That it authorizes the acceptance of the Kids Walk & Bike to School - Phase II
Community-based Transportation Planning Grant.
2. That it authorizes the Mayor to execute an agreement with the State of California for the
Grant.
3. That it establishes a new Capital Improvement Project (TF362).
4. That it transfers $60,400 in existing funds from TF345 to TF362.
5. That it and appropriates $241,600 to TF362 from the Kids Walk & Bike to School-Phase II
Community-based Transportation Planning Grant.
Presented by Approved as to form by
Jack Griffin
Director of Engineering and General Services
J~ (JA~~
Ann Moore
City Attorney
H:\ENG1NEER\RESOS\Resos2008\OJ -08-08\Walk and Bike to School Grant Lauderbach, Montgomery.doc
7-44
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE ACCEPTANCE OF THE
KIDS WALK & BIKE TO SCHOOL - PHASE II COMMUNITY-
BASED TRANSPORTATION PLANNING GRANT,
AUTHORIZING THE MAYOR TO EXECUTE AN
AGREEMENT WITH THE STATE OF CALIFORNIA FOR THE
GRANT, ESTABLISHING A NEW CAPITAL IMPROVEMENT
PROJECT (TF362), TRANSFERRING EXISTING FUNDS, AND
APPROPRIATING GRANT FUNDS FOR SALT CREEK,
ALLEN SCHOOL, AND CHULA VISTA HILLS
ELEMENTARY SCHOOLS
WHEREAS, City staff applied for a community based transportation planning grant in
the amount of $241,600 for the Kids Walk & Bike to School Phase II Planning Project (the
Project) with the State of Califomia Department of Transportation (Caltrans) on October 12,
2006; and
WHEREAS, Caltrans awarded the grant in the amount of $241,600 to the City on
September 28, 2007; and
WHEREAS, Caltrans requires that the City adopt a resolution adopting the Project and
authorizing the City to execute contracts and agreements in furtherance of the Project; and
WHEREAS, Caltrans requires that the City match 20% of the grant amount which totals
$60,400; and
WHEREAS, the City will use the staff's administration of the grant funds as the required
match; and
WHEREAS, the City previously appropriated $60,400 within CIP TF345 and wishes to
transfer that amount to the new CIP TF362 for the purposes of tracking City staff time
administrating the Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, with regard to Salt Creek, Allen School, and Chula Vista Hills Elementary Schools, as
follows:
1. That it authorizes the acceptance of the Kids Walk & Bike to School - Phase II
Community-based Transportation Planning Grant.
2. That it authorizes the Mayor to execute an agreement with the State of Califomia
for the Grant.
3. That it establishes a new Capital Improvement Project (TF362).
4. That it transfers $60,400 in existing funds from TF345 to TF362.
5. That it and appropriates $241,600 to TF362 from the Kids Walk & Bike to
School-Phase II Community-based Transportation Planning Grant.
7-45
Presented by
Jack Griffin
Director of Engineering and General Services
Approved as to form by
~~ !L ~1-~~
Ann Moore
City Attorney
H:\ENGINEER\RESOS\Resos2008\Ol-08-08\Walk and Bike to School Grant Salt Creek, Allen School, Chula Vista Hills.doc
7-46
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CHULA VISTA AUTHORIZING THE ACCEPTANCE
OF THE KIDS WALK & BIKE TO SCHOOL - PHASE II
COMMUNITY-BASED TRANSPORTATION PLANNING
GRANT, AUTHORIZING THE MAYOR TO EXECUTE
AN AGREEMENT WITH THE STATE OF CALIFORNIA
FOR THE GRANT, ESTABLISHING A NEW CAPITAL
IMPROVEMENT PROJECT (TF362), TRANSFERRING
EXISTING FUNDS, AND APPROPRIATING GRANT
FUNDS FOR VISTA SQUARE AND HILLTOP DRIVE
ELEMENTARY SCHOOLS
WHEREAS, City staff applied for a community based transportation planning grant in the
amount of $241,600 for the Kids Walk & Bike to School Phase II Planning Project (the Project) with the
State of California Department of Transportation (Caltrans) on October 12,2006; and
WHEREAS, Caltrans awarded the grant in the amount of $241 ,600 to the City on September 28,
2007; and
WHEREAS, Caltrans requires that the City adopt a resolution adopting the Project and
authorizing the City to execute contracts and agreements in furtherance of the Project; and
WHEREAS, Caltrans requires that the City match 20% of the grant amount which totals $60,400;
and
WHEREAS, the City will use the staffs administration of the grant funds as the required match;
and
WHEREAS, the City previously appropriated $60,400 within CIP TF345 and wishes to transfer
that amount to the new CIP TF362 for the purposes of tracking City stafftime administrating the Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ofChula Vista, with
regard to Vista Square and Hilltop Drive Elementary Schools, as follows:
1. That it authorizes the acceptance of the Kids Walk & Bike to School - Phase II
Community-based Transportation Planning Grant.
2. That it authorizes the Mayor to execute an agreement with the State of California for the
Grant.
3. That it establishes a new Capital Improvement Project (TF362).
4. That it transfers $60,400 in existing funds from TF345 to TF362.
5. That it and appropriates $241,600 to TF362 from the Kids Walk & Bike to School-Phase II
Community-based Transportation Planning Grant.
Presented by Approved as to form by
Jack Griffin
Director of Engineering and General Services
~L<,>~ (t~h-~t~
Ann Moore
City Attorney
H:\ENGINEER\RESOS\Resos2008\Ol-08-08\Walk and Bike to School Grant Vista Square, Hilltop Drive.doc
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RESOLUTION NO. 2007-_
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA AUTHORIZING THE ACCEPTANCE OF THE KIDS WALK
& BIKE TO SCHOOL - PHASE II COMMUNITY-BASED
TRANSPORTATION PLANNING GRANT, AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT WITH THE STATE OF
CALIFORNIA FOR THE GRANT, ESTABLISHING A NEW
CAPITAL IMPROVEMENT PROJECT (TF362), TRANSFERRING
EXISTING FUNDS, AND APPROPRIATING GRANT FUNDS FOR
HALECREST ELEMENTARY SCHOOL
WHEREAS, City staff applied for a community based transportation planning grant in the
amount of $241,600 for the Kids Walk & Bike to School Phase II Planning Project (the Project) with the
State of California Department of Transportation (Caltrans) on October 12, 2006; and
WHEREAS, Caltrans awarded the grant in the amount of $241,600 to the City on September 28,
2007; and
WHEREAS, Caltrans requires that the City adopt a resolution adopting the Project and
authonzing the City to execute contracts and agreements in furtherance of the Project; and
WHEREAS, Caltrans requires that the City match 20% of the grant amount which totals $60,400;
and
WHEREAS, the City will use the staffs administration of the grant funds as the required match;
and
WHEREAS, the City previously appropriated $60,400 within CIP TF345 and wishes to transfer
that amount to the new CIP TF362 for the purposes of tracking City staff time administrating the Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, with
regard to Halecrest Elementary School, as follows:
1. That it authorizes the acceptance of the Kids Walk & Bike to School - Phase II
Community-based Transportation Planning Grant.
2. That it authorizes the Mayor to execute an agreement with the State of California for the
Grant.
3. That it establishes a new Capital Improvement Project (TF362).
4. That it transfers $60,400 in existing funds from TF345 to TF362.
5. That it and appropriates $241,600 to TF362 from the Kids Walk & Bike to School-Phase
II Community-based Transportation Planning Grant.
Presented by Approved as to form by
Jack Griffin
Director of Engineering and General Services
J 1~ (t~4-<o~-t> ~
Ann Moore
City Attorney
H:\ENGINEER\RESOS\Resos2008\Ol~08-08\Walk and Bike to School Grant Halecrest.doc
7-48