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Home My WebLink About2007/12/04 Item 18 CITY COUNCIL AGENDA STATEMENT .=S-'i(f:. el1Y OF B~~ (HULA VISTA DECEMBER 4, 2007, Item~ ITEM TITLE: A. Resolution of the City Council of the City of Chula Vista authorizing the City Manager to implement budget reduction proposal 122 as described in Attachment A B. Resolution of the City Council of the City of Chula Vista authorizing the City Manager to implement budget reduction proposals 190 and 194 as described in Attachment A c. Resolution of the City Council of the City of Chula Vista authorizing the City Manager to implement the budget reduction proposals as described in Attachment A excluding budget reduction p 0 osals 122, 190, and 194 SUBMITTED BY: City Manager o NO 0' REVIEWED BY: City Manager As previously reported to Council, the City has experienced a significant decline in anticipated General Fund revenue since the beginning of the fiscal year. Current revenue and expenditure projections indicate budgetary shortfalls of $8.2 million and $15.5 million for fiscal years 2007-08 and 2008-09 respectively. In an effort to bring expenditures in line with projected revenues, staff presented Council with 195 potential budget reductions totaling $21.4 million in annual ongoing savings. Council considered the potential budget reductions during two separate budget workshop sessions and through a straw polling process indicated support for 161 of the proposed budget reductions totaling $7.0 million in savings over the remainder of fiscal year 2007-08 and $15.0 million in annual savings beginning in fiscal year 2008-09. Tonight's report summarizes the budget reductions that were supported by Council through the straw poil process, recommends two additional proposals be included in the final budget balancing plan, and seeks Council approval to begin implementing the proposed budget reduction plan. /J-l DECEMBER 4, 2007, Item /6' Page 2 of 8 RECOMMENDATION That City Council approve the resolutions and thereby authorize the City Manager to begin implementing the budget reduction plan as detailed in Attachment A. BOARDS/COMMISSION RECOMMENDATION Not Applicable DISCUSSION The following table summarizes the $9.4 million reduction in the City's revenue projections by revenue category since the beginning of fiscal year 2007-08. 'W;~ ,- ~-- . . ~'. F'I''2007.oS . Adopted Revised ~UeClltellory: IIlIdgel . P(j:ljeclfons. . Variance Oe$cripllon Sales Tax $ 35.1 $ 29.8 $ (52) Reflects a 3.5% increase from the prior year actuals Motor Vehicle License Fees $ 19.4 $ 19.7 $ 0.3 Slight increase due to better than projected increase in assessed value Franchise Fees $ 10.4 $ 8.8 $ (1.6) Reduction reflects reduced use of the S8 Power Plant UUT $ 6.7 $ 7.1 $ 0.4 Slight increase based on prior yea actuals Real Property Transfer Tax $ 2.0 $ 1.0 $ (1.0) Reduction based on significant slov down in home sales Building Permits $ 3.5 $ 2.5 $ (0.9) Reduction reflects adjustment from 1,200 to 600 building permits Plan Check Fees $ 1.8 $ 1.7 $ (0.1) Red uction reflects adjustment from 1,200 to 600 building permits Developer Deposit Account $ 8.5 $ 7.7 $ (0.8) Based upon departmental first quarts Revenues projections Miscellaneous $ 2.2 $ 1.8 $ (0.4) Reduction due to reduced origination fee for community facility districts Total Variance $ (9.4) A citywide hiring freeze, in place since the beginning of the fiscal year, is projected to result in personnel savings of $1.2 million over and above budgeted salary savings " thereby reducing the fiscal year 2007-08 budgetary gap from $9.4 million to $8.2 million. The budget gap is projected to grow to $15.5 million by fiscal year 2008-09 due primarily to previously negotiated increases in personnel costs coupled with continued sluggish revenue growth. Summary of Recommended Budqet Reductions Attachment A summarizes the 163 budget reductions by department that staff is recommending for implementation. Staff is recommending implementation of the 161 budget reduction proposals previously supported by Council through the straw polling process that was conducted during the November 1" and November 6'h budget 1 A total of $4.5 million of salary savings was included in the FY 2007.08 budget ~ $1.7 million as a result of historical vacancy rates and $2.8 million as a result of one.time budget reductions approved by Council with the adoption of the FY 2007.08 budget. /~,) DECEMBER 4, 2007, Item IS Page 3 of 8 workshops. In addition, staff is recommending that two other budget reduction proposals not initially supported by Council be included at this time - the outsourcing of fire dispatch services and the reduction of street lighting along arterial streets. Fire Dispatch Services Following a detailed analysis, staff is recommending the outsourcing of fire dispatch services. In addition to the cost savings generated from contracting fire communications services there are also several key operational benefits. The Fire Department assessed the services provided by Heartland Communications Fire Authority and San Diego Fire and Medical Dispatch Center as the two main agencies for the provision of fire and medical dispatch services. Both agencies offer true fire based computer aided dispatch (CAD) systems with capabilities that the City's CAD is not capable of delivering - even with significant enhancements. The enhanced capabilities include: . CAD integrated mapping . CAD driven mobile data computer mapping . Multi-fire agency operability . End user flexibility . Resource move-up . Software enhancement capability These enhanced capabilities would allow the fire department to improve response times, provide automatic system coverage throughout the City of Chula Vista, and allow redundancy in radio coverage in the event one system fails. In addition, both agencies are slated to participate in a regional CAD interoperability project that will implement a CAD interface connecting the following communication centers: Heartland, San Diego, North Comm and Monte Vista. This project will help eliminate the current lag time and delays when requesting automatic aid and other resources from different communication centers. Staff also evaluated the potential impact on dispatch times; the evaluation of the average dispatch times was critical in order to gauge the impact to call for service response times that would possibly result from contracting fire dispatch. Longer dispatch times could impact service delivery for citizens and the department's ability to meet the Growth Management Oversight Committee (GMOC) response time threshold. Comparison of the dispatch response times indicates that average dispatch times would increase approximately 10 seconds with San Diego Fire and Medical Dispatch Center and 29 seconds with Heartland Communications Fire Authority. Staff is further evaluating which agency is better positioned to mitigate this service impact through changes in dispatching procedures and/or enhanced CAD capabilities including: . Employing automatic vehicle locator capabilities that will enable the closest first response units to be dispatched to calls for service and enhance mapping capabilities . Utilizing CAD mapping capabilities that will allow the Chula Vista Fire Department the flexibility to continuously refine response routes to aid in minimizing response times The implementation of this proposal is estimated to save up to $740,000 annually depending on the agency selected. However, any cost savings realized in the remainder of fiscal year 2007-08 will be offset by one-time costs associated with transitioning to another agency. Contracting out fire dispatch will also result in the elimination of 11 /1-.3 DECEMBER 4, 2007, Item !// Page 4 of 8 positions from the Fire Department. Fire management has been working with local dispatch centers to place those dispatchers that are not already in a hiring process with another agency. Staff will return to Council in the coming weeks to make a final recommendation on the contract agency best suited to meet Chula Vista's needs. Arterial Street Liohtino Staff is recommending reducing energy costs by turning off 50% of the streetlights along arterial streets by alternating lights on double mast arms. Staff implemented this proposal on a trial basis along Fourth Avenue from E Street to H Street and along East H Street from 1-805 to Del Rey Parkway with very little noticeable impact on street lighting and no complaints from citizens. The potential savings resulting from this proposal are now estimated at approximately $60,000 in fiscal year 2007-08 and $120,000 annually; down from the original estimate of $250,000 per year. Budqet Savinqs bv Department Combined, the 163 recommended budget reductions would result in $7 million of savings over the remainder of fiscal year 2007-08 and $15.9 million of ongoing annual savings beginning with fiscal year 2008-09. The following table summarizes the projected savings by department: Finance $ 3,183,990 $ (489,229) 15% Administration $ 4,239,531 $ (640,000) 15% Planning & Building $ 10,044,850 $ (1,425,803) 14% Human Resources $ 4,663,381 $ (578,134 ) 12% Library $ 9,927,392 $ (1,224,943) 12% City Attorney $ 2,670,329 $ (312,712) 12% City Clerk $ 1,207,648 $ (141,000) 12% Recreation $ 6,616,423 $ (762,395) 12% Engineering & Gen Svcs $ 18,414,656 $ (2,102,737) 11% Info Technology Services $ 4,173,988 $ (450,843) 11% City Council $ 1 ,488,568 $ (148,857) 10% Public Works $ 21,060,688 $ (1,788,912) 9% Nature Center $ 1,260,106 $ (92,454) 7% Fire $ 24,703,543 $ (1,498,812) 6% Police $ 50,512,682 $ (2,869,268) 6% Other Reductions' $ (1,376,520) Total Reductions $ (15,902,619) * Primarily the elimination of a scheduled 4% pay increase for all management staff effective January 1, 2008. Summary of Recommended Positions Reductions Implementation of the budget reduction plan will result in the elimination of 115.75 permanent benefited positions. Of these 115.75 positions, 55.5 are currently vacant, 34 involve employees participating in the early retirement program, and 26.25 will potentially result in layoffs. Attachment B details the specific positions being eliminated by (-~. L._ DECEMBER 4, 2007, Item Ic'l Page 5 of 8 department. The following table summarizes the number of position reductions by bargaining group. Confidential 2 2 0 4 31 13% WCE 0 2 2 4 32 13% Management 10.5 14.5 1.75 27 219 12% CVEA 40 11 23 73 602 12% POA 2 5 0 7 248 3% IAFF 1 0 0 1 112 1% Total 55.5 34 26.25 115.75 1243.5 9% As a percent of total authorized positions, non-sworn safety positions would be reduced by 12 percent compared to only 2 percent for sworn positions. Overall, the budget reduction plan eliminates 9 percent of permanent benefited positions from the City's budget. Implementation of the budget reduction plan could result in as many as 26.25 layoffs. Ten of these positions are related to the outsourcing of fire dispatch services and 4 are workload related. The Human Resources department is working closely with departments to place the remaining 12.25 employees in vacant positions elsewhere in the City, thereby significantly reducing the actual number of layoffs. It is important to note that implementation of the budget reduction plan will also result in layoffs and/or reduction in hours for some hourly personnel - most significantly in Custodial, Recreation, and Library services. Summary of Siqnificant Service Impacts Detailed descriptions of each of the recommended budget reductions including budget savings, service impacts, performance data where available, and any special implementation issues were presented to Council prior to the November 1, 2007 budget workshop. Following is a bulleted list of some of the more significant service impacts the community is anticipated to experience: Public Safetv . Elimination of four police dispatch positions will negatively impact efficiency at the Communications Center, increase wait times for citizens calling for emergencies or business reasons, and may potentially result in increased overtime usage to cover busy periods . Elimination of Community Service Officers will shift low level calls for service handled by CSOs to Patrol Officers which will impact the department's ability to meet GMOC thresholds . Reduction of Police Agents from the Investigations Division will affect follow-up property crime and auto theft investigations as well as participation in regional task forces /(;; r- ,la""'" DECEMBER 4, 2007, Item~ Page 6 of 8 . The elimination of one Evidence Control Assistant will result in delays in processing evidence and limit storage management . Potentially longer fire response times as a result of outsourcing fire dispatch services - as mentioned previously, dispatch times may increase between 10 to 29 seconds . The elimination of the Deputy Fire Chief and Training Captain will result in the loss of two positions that can perform as first responders during major emergency events such as providing critical command and control functions Community Services . Reduced hours of operation at the Civic Center and South Chula Vista Libraries - morning and evening hours will alternate between the Civic Center and South Chula Vista branches . Reduced hours of operation at Norman Park Center and the Salt Creek Park Fitness Center . Reduced park supervision at Veterans, Montevalle, and Salt Creek parks . Rec Swim and Lap Swim programs will be limited to Summer months on a reduced basis . Elimination of free programming at Recreation Centers relating to health and fitness programs . Charging special events such as Celebrate Chula Vista, Bonita Fest, and Band Review for patrol services and other support services (with exception of Starlight Parade) . Elimination of Fourth of July fireworks on the Bayfront Maintenance Services . Reduction in graffiti abatement efforts; staff will request changing the City's graffiti ordinance to reflect a 120-hour or five-day removal requirement as opposed to within 48 hours . Increase in response times to requests from residents regarding tree-trimming and park maintenance services as well as longer waiting periods at the counter for picnic sheller rentals . Reduction in quality of park maintenance i.e. turf mowing frequency reduced from weekly to biweekly, sports fields renovations reduced from 20% to 10% annually . Reduction in quality of street maintenance i.e. litter/trash pickup reduced from 7 to 6 days a week, street reconstruction reduced by 50%, and lateral cut resurfaces, curb line AC repairs, capping, and patching reduced by 50% . Reduction in tree trimming services i.e. roadway tree clearance requests for line of sight will be delayed from 30-45 days to 60-120 days, trimming of young trees will be eliminated (only complaint trims will be addressed) . Reduced staffing at the Animal Care Facility - elimination of one Animal Control Officer and houriy staffing will significantly reduce animal control patrols, citations, investigation of animal cruelty and disturbances of peace complaints, IF?, DECEMBER 4, 2007, Item 1/1 Page 7 of 8 increase response times for urgent animal control calls for service and cause non-urgent calls for service to be deferred or not responded to within the City of Chula Vista . Elimination of the hourly custodial budget will significantly reduce levels of custodial and general maintenance services in facilities citywide and impair the department's ability to assist in the setup and takedown of special events Development Services . Reduction in staffing in Building Services - elimination of three building inspectors and 2 plans examiners may result in longer turn-around times for permits and delays in providing next-day inspections . Elimination of a Principal Planner will result in a delay of the zoning code update; lack of clear zoning regulations continue to have negative impacts on Chula Vista development proposals . Closing the Eastern Permit Center requires applicants to come to Civic Center to get permits . Reduced land development staffing will result in longer counter wait times and project turnaround times should development activity increase Administrative Services . Increases waiting times at the Finance Counter for citizens coming to City Hall to make payments . Vendors may experience longer delays in receiving payments from the City . Elimination of mail distribution of Spotlight - will be replaced with an enhanced electronic version available on the City's website . Reduction in funding for outside agencies that provide economic development support services including Chula Vista Convention Visitor Center, South County Economic Development Council, and the San Diego Regional Economic Development Corporation Implementation of Budqet Reduction Plan Following Council approval, staff will begin implementation of the budget reduction plan as described in Attachment A. Some minor adjustments to the budget reduction plan may be enacted if any future vacancies or retirements present opportunities to avoid employee layoffs and/or minimize service impacts to the community. Any significant changes from the plan as described in Attachment A would be brought to Council's attention prior to implementation. For fiscal year 2007-08, appropriations relating to the enacted portions of the budget reduction plan will be administratively encumbered and positions will be frozen. Departmental budgets and authorized positions counts will be formally adjusted as part of the fiscal year 2008-09 budget. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that budget reduction proposal 122 relating to the reduction of hours of operation at the South Chula Vista Library poses a conflict with Council Member Rudy Ramirez. Budget /f-1 DECEMBER 4, 2007, Item / & Page 8 of 8 reduction proposals 190 and 194 relating to the reduction of hours of operation for the swim pro9ram at Parkway Pool pose a conflict for Council Member Steve Castaneda. FISCAL IMPACT Combined, the 163 recommended budget reductions would result in $7.0 million of savings over the remainder of fiscal year 2007-08 and $15.9 million of ongoing annual savings beginning with fiscal year 2008-09. Barring any additional downturns in revenues or unanticipated expenditure increases; the recommended budget reductions are projected to be sufficient to correct the annual ongoing structural budget deficit of $15.5 million. However, a $1.2 million shortfall is still projected in the current fiscal year. Council for im lementation $6.9 million Additional items recommended for $0.1 million im lementation Fire Dis atch and Streetli hts Total bud et reductions $7.0 million $8.2 million $15.0 million $ 0.9 million Estimated im act to General Fund Reserves $15.9 million $15.5 million $ 0.4 million .Staff is exploring other options to mitigate the impact to General Fund reserves in fiscal year 2007-08 Staff is working to mitigate the remaining shortfall in the current year without further impacting General Fund reserves. First, the citywide hiring freeze has been extended through the end of the fiscal year; the extension of the hiring freeze may result in additional service impacts in the current fiscal year. Second, the City's negotiating team is working with the City's four collective bargaining groups to identify mutually beneficial ways of lowering personnel costs in the current year. Third, staff is actively pursuing the collection of outstanding payments due to the Redevelopment Agency and seeking to restructure relocation payments owed by the Agency. This would provide additional funds for making loan repayments from the Agency to the General Fund. Finally, staff is exploring several options to restructure some of the general funds' outstanding debt. By restructuring some of the debt, the City could realize one-time cash inflow. There are costs of issuance; additional long term financing costs and tax limitations that vary depending on the type of restructuring and will be discussed in detail once the analysis is complete. One of the options currently being analyzed includes "Cashing Out" Debt Service Reserve Funds by purchasing a surety policy to meet the debt service reserve requirement. This option will require approval from the bond insurer and will require bond counsel review to ensure that the City is complying with all applicable tax laws. Attachments: A. Summary of Proposed Budget Reductions by Department B. Summary of Proposed Position Reductions by Department /f~.f ~l~ ~-.., ~ - CITY Of (HULA VISTA FY 2007-08 Budget Reduction Plan Proposals Supported Attachment A 3RT TOTAL FTE FY08 NET ANNUAL RANK PROPOSAL DESCRIPTION REDUCTION SAVINGS NET SAVINGS CITY COUNCIL 196 City Council and Mayor's Office Budget Reductions ($74,428) ($148,857) CITY COUNCIL TOTAL - ($74,428) ($148,857) CITY CLERK 23 Reduce training, travel, and conferences budget. 128 Reclassification of one position and salary savings. ($6,000) ($65,000) ($8,550) ($132,450) CITY CLERK TOTAL - ($71,000) ($141,000) CITY ATTORNEY 43 Reduce budget for use of outside attorneys. 119 Eliminate one Legal Assistant. 145 Eliminate one Deputy City Attorney III position. 1.00 1.00 ($36,000) ($54,000) ($105,000) ($73,000) ($82,006) ($157,706) CITY ATTORNEY TOTAL 2.00 ($195,000) ($312,712) ADMINISTRATION 3 Eliminate one Assistant City Manager position. 1.00 $0 ($283,000) 18 Reduce contingencies budget by 50%. ($10,000) ($25,000) 28 Eliminate one Senior Secretary position. 1.00 ($37,000) ($74,000) 31 Reduce services and supplies budget for various ($15,000) ($22,000) Conservation and Environmental Services activities. 69 Eliminate annual citizen survey. ($30,000) ($30,000) 72 Reduce budget for State Legislature lobbyist contract. ($20,000) ($40,000) 88 Eliminate mail distribution of Spotlight. ($40,000) ($80,000) 103 Reduce budget for various Economic Development ($25,000) ($52,000) activities. 104 Reduce budget for various Economic Development ($20,000) ($34,000) activities. ADMINISTRATION TOTAL 2.00 ($197,000) ($640,000) If'- 7 ~V~ ~;; ,..- CITY Of CHUIA VISTA FY 2007-08 Budget Reduction Plan Proposals Supported Attachment A BRT TOTAL FTE FY08 NET ANNUAL RANK PROPOSAL DESCRIPTION REDUCTION SAVINGS NET SAVINGS ITS 6 Reduce annual technology replacement costs and eliminate one-time costs related to NetRMS project. 106 Eliminate one Microcomputer Specialist position. 117 Eliminate Application Support Manager position. ($25,000) ($200,000) 1.00 1.00 ($58,000) ($68,000) ($115,778) ($135,065) ITS TOTAL 2.00 ($151,000) ($450,843) HUMAN RESOURCES 17 Reduce services and supplies budget for outside legal ($15,000) ($25,000) services and LA Fitness/24-Hour Fitness corporate membership. 26 Eliminate Chief Learning Officer position and funding 1.00 ($75,000) ($210,848) for 7-Habits training. 32 Reduce services and supplies budget for safety ($3,000) ($6,500) program based on prior year expenditures. 52 Eliminate one Senior Secretary position. 1.00 ($51,000) ($68,309) 59 Reduce budget for post-offer physicals to reflect ($20,000) ($41,000) hiring slow down. 62 Eliminate one Office Specialist and 0.5 Senior Human 1.50 ($29,000) ($115,862) Resources Analyst positions. 78 Eliminate volunteer recognition luncheon. ($19,000) ($19,006) 121 Reduce one Human Resource Analyst position to 3/4 0.25 ($12,000) ($25,450) time. 126 Eliminate one Senior Fiscal Office Specialist position. 1.00 ($34,000) ($66,159) HUMAN RESOURCES TOTAL 4.75 ($258,000) ($578,134) FINANCE 9 Move one accountant position from the general fund to the Redevelopment Agency. 63 Eliminate one Administrative Secretary position. 93 Eliminate funding for Purchasing Agent position. ($63,000) ($94,128) 1.00 1.00 ($36,000) $0 ($72,822) ($147,033) /2- 10 ~\l(?- -1;: ~~ FY 2007-08 Budget Reduction Plan Proposals Supported Attachment A CITY Of CHULA VISTA BRT TOTAL FTE FY08 NET ANNUAL RANK PROPOSAL DESCRIPTION REDUCTION SAVINGS NET SAVINGS 107 Eliminate one Accounting Assistant position from 1.00 ($33,000) ($58,312) Accounts Payable. 111 Eliminate the Storekeeper position and close the 1.00 ($29,000) ($58,622) Central Stores warehouse. 149 Eliminate an Accounting Assistant position from 1.00 ($33,000) ($58,312) Treasury. FINANCE TOTAL 5.00 {$194,000} ($489,229) NON-DEPARTMENTAL 1 Permanently reduce January 1, 2008 salary increase ($260,000) ($534,000) from 4% to 2% for all management employees. 34 Permanently reduce January 1, 2008 salary increase ($260,000) ($534,000) from 4% to 0% for all management employees (savings in addition to item 1). 98 Reduce outside agency funding. ($90,000) ($189,000) 154 Further reduce outside agency funding. ($59,000) ($119,520) NON-DEPARTMENTAL TOTAL - ($669,000) ($1,376,520) ENG & GS 5 Eliminate Director of Engineering as a result of 1.00 ($176,000) ($235,520) reorganization of General Services, Engineering, and Public Works Departments. 10 Eliminate one Landscape Architect position. 0.50 ($32,000) ($63,7S1) 15 Eliminate one Senior Building Project Supervisor 1.00 ($15,000) ($30,824) position. 27 Eliminate one Landcape Planner II position. 1.00 ($55,000) ($111,276) 30 Eliminate hourly budget in Traffic Engineering. ($20,000) ($26,922) 35 Eliminate one Administrative Secretary position as a 1.00 ($42,000) ($84,833) result of reorganization of General Services, Engineering, and Public Works Departments. 38 Eliminate one Senior Office Specialist position as a 1.00 ($33,000) ($66,438) result of reorganization of General Services, Engineering, and Public Works Departments. //-11 ~(ft-- 'ifl- r_ ~ -~ ClTYOF CHULA VISTA FY 2007-08 Budget Reduction Plan Proposals Supported Attachment A BRT TOTAL FTE FY08 NET ANNUAL RANK PROPOSAL DESCRIPTION REDUCTION SAVINGS NET SAVINGS 50 Eliminate Principal Management Analyst position as 1.00 ($89,000) ($117,964) a result of reorganization of General Services, Engineering, and Public Works Departments. 60 Reduce overtime budget in Traffic Engineering. ($4,000) ($6,228) 65 Reduce one full-time Landscape Planner II position to 0.50 ($28,000) ($55,637) half-time. 68 Reduce one full-time Fiscal Office Specialist position O.SO ($16,000) ($31,708) to half-time. 76 Eliminate one Principal Civil Engineer position as a 1.00 $0 ($170,682) result of reorganization of General Services, Engineering, and Public Works Departments. 83 Eliminate one Associate Engineer position. 1.00 ($64,000) ($129,060) 84 Eliminate professional services budget for outside ($75,000) ($100,000) consultants with specialized technical expertise. 108 Reduce facility utilities budget based upon historical ($26,000) ($35,000) usage. 118 Eliminate one Equipment Mechanic position. 1.00 ($42,000) ($84,697) 125 Eliminate one Equipment Mechanic position. 1.00 ($42,000) ($84,697) 137 Eliminate Fleet Manager. 1.00 ($54,000) ($107,077) 138 Eliminate one Engineering Tech II from Traffic 1.00 $0 ($93,701) Engineering. 139 Eliminate one Development Services Technician from 1.00 ($38,000) ($76,988) the Engineering front counter. 163 Eliminate one Electronic/Equipment Installer 1.00 ($54,000) ($81,596) position. 171 Eliminate hourly budget for custodial services. ($112,000) ($225,770) 179 Eliminate hourly Animal Control Officer. ($4,000) ($8,507) 183 Eliminate one Animal Control Officer position. 1.00 ($37,000) ($73,861) ENG & GS TOTAL 16.50 ($1,058,000) ($2,102,737) /?-/L ~\f? --- ~~ CITY Of CHUIA VISTA FY 2007-08 Budget Reduction Plan Proposals Supported Attachment A BRT TOTAL FTE FY08 NET ANNUAL RANK PROPOSAL DESCRIPTION REDUCTION SAVINGS NET SAVINGS PLANNING & BUILDING 2 Eliminate 3 Building Inspector II positions as a result 3.00 ($200,000) ($350,130) of slow down in development. 7 Eliminate Development Planning Improvement 1.00 ($94,000) ($188,584) Manager position. 39 Eliminate 2 Plans Examiner positions. 2.00 ($132,000) ($263,282) 41 Eliminate Senior Community Development Specialist 2.00 ($146,000) ($293,962) position and Development Manager position as a result of reorganization of development services departments. 45 Eliminate 1.5 Development Services Technicians 1.50 ($30,000) ($47,771) from the Planning and Building front counter and reclassify three positions. 49 Eliminate Principal Planner position. 1.00 ($73,000) ($156,062) 79 Eliminate one Development Services Technician as a 1.00 ($32,000) ($78,528) result of closing Eastern Permit Center. 133 Eliminate Associate Planner positon from Advanced 0.50 ($24,000) ($47,484) Planning. PLANNING & BUILDING TOTAL 12.00 ($731,000) ($1,425,803) POLICE 11 Reclassify one Police Agent position to a civilian ($28,000) ($56,416) Quartermaster position. 12 Reclassify an ITS Police Lieutenant to a civilian ($25,000) ($51,438) position. 13 Elimination of blood draws by American Forensic $0 ($35,000) Nurses. 14 Eliminate half-time Secretary position from the 0.50 $0 ($33,219) Narcotic Enforcement Team. 16 Reduction of medical services contract with $0 ($25,000) American Forensic Nurses based upon current contract cost. 20 Reduce budget for psychological exams during sworn $0 ($14,000) recruitment process. /:?/3 :S\!{~ .~-- - - -~ FY 2007-08 Budget Reduction Plan Proposals Supported Attachment A CfTYOF CHULA VISTA BRT TOTAL FTE FY08 NET ANNUAL RANK PROPOSAL DESCRIPTION REDUCTION SAVINGS NET SAVINGS 22 Reduce wearing apparel budget. $0 ($10,000) 29 Reclassify Jaillieuteant position to a civilian Jail ($21,000) ($42,205) Manager position. 37 Reduction of miscellaneous expenditures budget $0 ($16,000) such as printing & binding, promotional expenses, and Iivescan. 42 Eliminate one Peace Officer position from the 1.00 $0 ($122,437) Professional Standards Unit (regional police academy officer). 44 Eliminate one Fiscal Office Specialist position from 1.00 $0 ($63,418) the Financial and Resource Management Division. 54 Eliminate Secretary position from Police 1.00 $0 ($66,348) Administration. 55 Eliminate one Police Records Specialist position. 1.00 $0 ($60,398) 56 Eliminate one Office Specialist position from the 1.00 $0 ($60,397) Research & Analysis Unit. 58 Eliminate hourly budget for two Background $0 ($53,756) Investigator positions. 64 Eliminate one Senior Office Specialist position in the 1.00 $0 ($66,438) Special Investigations Unit. 67 Eliminate hourly budget for Crime Lab Intern $0 ($34,299) position. 70 Eliminate two Police Service Officer positions. 2.00 ($81,000) ($162,500) 71 Eliminate one Police Records Transcriptionist 1.00 $0 ($60,398) position. 82 Eliminate the Community Relations Police Sergeant. 1.00 ($77,000) ($155,086) 87 Eliminate one Police Agent position from the 1.00 ($67,000) ($134,823) Professional Standards Unit (recruiting). 90 Eliminate one Police Agent from the Joint Terrorism 1.00 ($65,000) ($130,023) Task Force. 101 Transfer one Police Agent from Narcotics ($35,000) ($71,000) Enforcement Team to the Major Mexican Trafficker Task Force. /2'. / 'I ~\ ft.. .~ (ITYOf (HUlA VISTA FY 2007-08 Budget Reduction Plan Proposals Supported Attachment A BRT TOTAL FTE FY08 NET ANNUAL RANK PROPOSAL DESCRIPTION REDUCTION SAVINGS NET SAVINGS 102 Transfer one Police Agent from Narcotics ($35,000) ($71,000) Enforcement Team to the Operation Alliance Task Force. 114 Eliminate one Police Agent from the Financial Crimes 1.00 ($67,000) ($134,823) Task Force. 120 Transfer one Police Agent from the Family Protection ($20,000) ($41,000) Unit to the Internet Crimes Against Children Task Force. 123 Eliminate hourly budget for one Cold Case $0 ($33,418) Investigator position. 129 Eliminate one Peace Officer assigned to the K-9 Unit. 1.00 ($61,000) ($122,437) 131 Eliminate prisoner transport contract with the $0 ($60,000) County of San Diego. 136 Eliminate two Police Dispatcher positions. 2.00 $0 ($181,290) 140 Eliminate one Evidence Control Assistant position. 1.00 ($34,000) ($67,149) 144 Eliminate three Community Service Officer positions. 3.00 $0 ($201,447) 148 Eliminate one Police Agent from the Property Crimes 1.00 ($67,000) ($134,823) Unit. 164 Eliminate the Mobile Field Force Program. ($28,000) ($55,992) 176 Eliminate two Police Dispatcher positions. 2.00 ($91,000) ($181,290) 197 Reduce overtime budget for special events. Begin $0 ($60,000) charging events for Police services, with exception of Yuletide Parade. POLICE TOTAL 23.50 ($802,000) ($2,869,268) FIRE 53 Eliminate the Public Education Specialist position. 1.00 $0 ($67,601) 85 Eliminate one Secretary from Fire Administration 1.00 ($35,000) ($68,168) through reorganization. 94 Eliminate one Fire Captain in the Training program. 1.00 $0 ($140,600) 100 Eliminate one Fire Prevention Engineer position. 1.00 ($125,000) ($125,638) 110 Contract out Fire Communications Services. 11.00 $0 ($740,000) ,,~.-"' 1.- tS . /:.> ~v~ -~ ':t.~ CITY OF CHUIA VISTA FY 2007-08 Budget Reduction Plan Proposals Supported Attachment A SRT TOTAL FTE FY08 NET ANNUAL RANK PROPOSAL DESCRIPTION REDUCTION SAVINGS NET SAVINGS 113 Eliminate one Fire Deputy Chief position. 174 Eliminate the Disaster Preparedness Manager position. 1.00 1.00 ($134,000) ($126,000) ($230,000) ($126,805) FIRE TOTAL 17.00 ($420,000) ($1,498,812) PUBLIC WORKS 4 Reduce staffing in Inspection Services by eliminating 2.00 ($128,000) ($249,351) one Public Works Inspector II, one Associate Engineer, 0.5 Intern III and associated equipment as a result of slow down in development. 36 Reduce energy costs by turning off 50% of street ($60,000) ($120,000) lights (250 watt) along arterial streets and alternating lights on double mast arms. 80 Eliminate hourly Senior Office Specialist from park ($10,000) ($20,000) reservations division. 86 Eliminate a Parks Manager, an Urban Forestry 2.00 ($130,000) ($259,937) Manager, and associated equipment from Parks and Open Space. 97 Reduce replacement of streetlight knock-downs. ($5,000) ($20,000) 127 Eliminate 3 Gardeners 1/11 and associated equipment. 3.00 ($160,000) ($217,051) 135 Eliminate a Sign Crew (Senior Maintenance Worker 2.00 ($135,000) ($181,771) and Maintenance Worker 1/11) and associated equipment. 142 Eliminate Storm Drain Crew (Senior Maintenance 2.00 ($100,000) ($137,883) Worker and Maintenance Worker 1/11) and related equipment. 156 Eliminate graffiti removal contract. ($25,000) ($51,500) 175 Eliminate Sr Maintenance Worker, Public Works 2.00 ($145,000) ($198,057) Supervisor and related equipment from Street Maintenance. 186 Eliminate Tree Trimming Crew (Tree Trimmer and 2.00 ($90,000) ($179,675) Senior Tree Trimmer) and related equipment. 189 Eliminate Graffiti Crew (Senior Maintenance Worker 2.00 ($76,000) ($153,687) and Maintenance Worker 1/11). /2-1/:0 ~\r?- ~-- ~ ~ FY 2007-08 Budget Reduction Plan Proposals Supported Attachment A CITY Of CHUlA VISTA BRT TOTAL FTE FY08 NET ANNUAL RANK PROPOSAL DESCRIPTION REDUCTION SAVINGS NET SAVINGS PUBLIC WORKS TOTAL 17.00 ($1,064,000) ($1.788,912) RECREATION 21 Eliminate out of county field trips for summer and ($8,000) ($13,665) intersession day camps. 24 Eliminate pay phone and reduce hourly staffing for ($1,000) ($1,550) Women's Club. 46 Eliminate Recreation Supervisor II and Recreation 2.00 ($l1S,OOO) ($153,822) Supervisor I. 48 Eliminate Fitness Club and Track Meets in Youth ($1,000) ($2,794) Athletics program. 51 Eliminate one management position and hourly 1.00 ($55,000) ($109,533) wages through reorganization of Recreation Administration. 57 Scale back production and distribution of Recreation ($30,000) ($60,036) quarterly brochure. 75 Close Norman Park Center for two weeks - during ($1,000) ($2,888) winter holiday and August for annual maintenance. 81 Reduce hours of operation at Salt Creek during non- ($2,000) ($4,148) peak times. 89 Scale back Middle School Program - reduce program ($6,000) ($13,384) activities, reduce hourly staffing, and eliminate summer program. 91 Eliminate 8:00 am Swim Lessons (lowest enrollment). ($3,000) ($4,618) 92 Eliminate 4th of July fireworks on Bayfront. ($40,000) ($41,310) 95 Reduce hours of operation for the Salt Creek ($23,000) ($46,505) gymnasium and fitness center. 96 Reduce Therapeutics programs - Wheely Sports, ($11,000) ($22,816) Intersession camps, reduce hourly staffing. 115 Reduced fitness center hours at Salt Creek, Otay, and ($9,000) ($18,213) Norman Park Senior Centers. 116 Reduce hours of operation of the Life Options and ($4,000) ($6,839) Information and Referral programs at Norman Park Center. 17-/7 ~\{t.- -~ ~~ CITY OF CHULA VISTA FY 2007-08 Budget Reduction Plan Proposals Supported Attachment A BRT TOTAL FTE FY08 NET ANNUAL RANK PROPOSAL DESCRIPTION REDUCTION SAVINGS NET SAVINGS 130 Reduce hourly staffing at all recreation facilities. ($65,000) ($105,850) 150 Reduce hourly staffing for youth athletics programs ($19,000) ($38,226) (indoor soccer, sports camps, volleyball and basketball leagues). 165 Reduce hourly staffing hourly staffing for Aquatics ($25,000) ($41,787) programs. 167 Close Norman Park Center at 4:00 pm Mondays ($7,000) ($13,655) through Wednesday (currently closes at 10:00 pm). 168 Reduce hourly staff of park supervision at Veterans, ($23,000) ($34,683) Montevalle & Salt Creek community parks. 190 Scale back morning/weekend lap swim program - ($5,000) ($11,006) reduce or eliminate hours of operation of program at both pools 194 Eliminate Rec Swim in the Fall, Winter and Spring ($10,000) ($15,067) and on Saturdays, reduced Rec Swim on Tue/Thurs evenings at Parkway. No Rec swim on Sundays. RECREATION TOTAL 3.00 ($463,000) ($762,395) LIBRARY 8 Reclassify one Dash Leader at each school site with a ($61,000) ($123,007) Youth Leader. 40 Eliminate the Community Relations Manager 1.00 ($64,000) ($124,252) position. 61 Eliminate the Cultural Arts & Fund Development 1.50 ($99,000) ($199,712) Manager and reduce Cultural Arts Coordinator from full-time to half-time. 99 Eliminate the Library Operations Manager position. 1.00 ($73,000) ($145,635) 105 Eliminate 1 Librarian 1/11 and 2 Library Technician 3.00 ($108,000) ($216,918) positions from the Technical Services division. 109 Reclassify the Youth and Family Literacy Coordinator ($7,000) ($14,399) position with a Senior Librarian. 122 Reduce hours at South Chula Vista Library from 56 to 2.50 ($110,000) ($219,223) 48 hours per week. fe/"_ ;. - [ I ~u~ ~- ~ - em Of CHULA VISTA FY 2007-08 Budget Reduction Plan Proposals Supported Attachment A BRT TOTAL FTE FY08 NET ANNUAL RANK PROPOSAL DESCRIPTION REDUCTION SAVINGS NET SAVINGS 134 Reduce hours at Civic Center Library from 64 to 52 hours per week. 2.00 ($90,000) ($181,798) LIBRARY TOTAL 11.00 ($612,000) ($1,224,943) NATURE CENTER 19 General cuts in supplies and services (cell phones, ($9,000) ($16,254) small tools, etc). 25 Reduction in animal & plant acquisition through use $0 ($500) of personal vehicles. 33 Reduction in funds for volunteer recognition. ($2,000) ($3,500) 47 Reduce "Other Contractual Services" due to ($8,000) ($16,700) departmental efficiencies. 73 Elimination of all overtime funds (special events, ($4,000) ($8,400) fund raising, emergencies). 74 Elimination of all funds for travel, conferences and ($1,000) ($3,100) meetings. 112 Reduce hourly staff for admissions, Gift Shop and ($2,000) ($5,000) membership sales. 157 Reduce advertising and promotional expenses ($12,000) ($23,000) (brochures and other printed materials). 159 Reduce building maintenance and funds for animal ($8,000) ($16,000) acquisitions. NATURE CENTER TOTAL - ($46,OOO) ($92,454) CITYWIDE TOTAL 115.75 ($7,005,428) ($15,902,619) j./ I;:? ,C-; - , ~\lft-. --.- ::::::"::-....-~ --- FY 2007-08 Budget Reduction Plan Staffing Impacts by Dept - Proposals Supported Attachment B CIITOf (HULA VISTA BARGAINING TOTAL FTE CLASSIFICATION UNIT REDUCTION CITY ATTORNEY Deputy City Attorney II Legal Assistant MM CONF 1.00 1.00 CITY ATTORNEY TOTAL 2.00 ADMINISTRATION Assistant City Manager Senior Secretary EM OJEA 1.00 1.00 ADMINISTRATION TOTAL 2.00 ITS Applications Support Manager Information Technology Support Specialist MM MM 1.00 1.00 ITS TOTAL 2.00 HUMAN RESOURCES Chief Learning Officer Human Resources Analyst Office Specialist Senior Fiscal Office Specialist Senior Human Resources Analyst Senior Secretary SM MM CYEA CONF MM CONF 1.00 0.2S 1.00 1.00 0.50 1.00 HUMAN RESOURCES TOTAL 4.75 FINANCE Accounting Assistant Administrative Secretary Purchasing Agent Storekeeper CYEA CONF SM OJEA 2.00 1.00 1.00 1.00 FINANCE TOTAL 5.00 ENG & GS Administrative Secretary CYEA 1.00 /1-.)0 ~!r.c.- -.- ~~~ FY 2007-08 Budget Reduction Plan Staffing Impacts by Dept - Proposals Supported Attachment B C1TVOf CHULA VISTA BARGAINING TOTAL FTE CLASSIFICATION UNIT REDUCTION Animal Control Officer Associate Engineer Building Projects Manager Development Services Technician Director of Engineering Electrician/Equipment Installer Engineering Technician II Equipment Mechanic Fiscal Office Specialist Fleet Manager Landscape Architect Landscape Planner II Principal Civil Engineer Principal Management Analyst Senior Office Specialist CVEA WCE MM CVEA EM CVEA CVEA CVEA CVEA MM MM CVEA MM MM CVEA 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 0.50 1.00 0.50 1.50 1.00 1.00 1.00 ENG & GS TOTAL 16.50 PLANNING & BUILDING Associate Planner Building Inspector II Development Planning Improvement Manager Development Planning Manager Development Services Technician II Plans Examiner Principal Planner Senior Community Development Specialist CVEA CVEA SM SM CVEA WCE MM MM 0.50 3.00 1.00 1.00 2.50 2.00 1.00 1.00 PLANNING & BUILDING TOTAL 12.00 POLICE Community Service Officer Evidence Control Assistant Fiscal Office Specialist Office Specia list Peace Officer Police Agent Police Dispatcher CVEA CVEA CVEA CVEA POA POA CVEA 3.00 1.00 1.00 1.00 2.00 4.00 4.00 /I'-N ~\ft- -.- ~:~ FY 2007-08 Budget Reduction Plan Staffing Impacts by Dept - Proposals Supported Attachment B orrOf CHULA VISTA BARGAINING TOTAL FTE CLASSIFICATION UNIT REDUCTION Police Records Specialist Police Records Transcriptionist Police Sergeant Police Services Officer Secretary Senior Office Specialist CVEA CVEA POA CVEA CVEA CVEA 1.00 1.00 1.00 2.00 1.50 1.00 POLICE TOTAL 23.50 FIRE Deputy Fire Chief Disaster Preparedness Manager Fire Captain (80 Hr) Fire Communications Manager Fire Dispatcher Fire Dispatcher Supervisor Fire Prevention Engineer Public Education Specialist Secretary 5M MM IAFF MM CVEA CVEA MM CVEA CVEA 1.00 1.00 1.00 1.00 8.00 2.00 1.00 1.00 1.00 FIRE TOTAL 17.00 PUBLIC WORKS Associate Engineer WCE 1.00 Gardener I CVEA 2.00 Gardener II CVEA 1.00 Maintenance Worker I CVEA 3.00 Parks Manager MM 1.00 Public Works Inspector II CVEA 1.00 Public Works Supervisor CVEA 1.00 Senior Maintenance Worker CVEA 4.00 Senior Tree Trimmer CVEA 1.00 Tree Trimmer CVEA 1.00 Urban Forestry Manager MM 1.00 PUBLIC WORKS TOTAL 17.00 /1" )J.- ~\ f?. ~ Attachment B FY 2007-08 Budget Reduction Plan Staffing Impacts by Dept - Proposals Supported CITY Of (HULA VISTA BARGAINING TOTAL HE CLASSIFICATION UNIT REDUCTION RECREATION Recreation Supervisor I Recreation Supervisor II Senior Recreation Manager CVEA CVEA MM 1.00 1.00 1.00 RECREATION TOTAL 3.00 LIBRARY Community Relations Manager Cultural Arts & Funds Development Manager Cultural Arts Coordinator Librarian I Librarian III Library Associate Library Operations Manager Library Technician SM SM MM CVEA CVEA CVEA MM CVEA 1.00 1.00 0.50 4.00 0.50 1.00 1.00 2.00 LIBRARY TOTAL 11.00 CITYWIDE TOTAL 115.75 ,'" );; ,~'!<' ~-- .{ RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE CITY MANAGER TO IMPLEMENT BUDGET REDUCTION PROPOSAL 122 WHEREAS, the City is currently projecting General Fund budgetary gaps of $8.2 million and $15.5 million for fiscal years 2007-08 and 2008-09 respectively; and WHEREAS, staff previously presented City Council with detailed descriptions of 195 potential budget reductions totaling $21.4 million in annual ongoing savings at two budget workshop sessions; and WHEREAS, City Council indicated support through a straw polling process for 161 of these proposals including proposal number 122; and WHEREAS, budget reduction proposal 122 would result in an annual General Fund savings of $219,223. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby authorize the City Manager to proceed with implementing budget reduction proposal 122 as described in Attachment A. Presented by ~-~ ~avid Ga:;2a City Manager Approved as to form by ~~~~\\ Ann Moore City Attorney J:\AllomcyIRESO\FlNANCE\Budgel Reduclion Plan.l_12-04-07.doc ,... )' ,/i G', ~ , " RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE CITY MANAGER TO IMPLEMENT BUDGET REDUCTION PROPOSALS 190 AND 194 WHEREAS, the City of Chula Vista is currently projecting General Fund budgetary gaps of$8.2 million and $15.5 million for fiscal years 2007-08 and 2008-09 respectively; and WHEREAS, staff previously presented City Council with detailed descriptions of 195 potential budget reductions totaling $21.4 million in annual ongoing savings at two budget workshop sessions; and WHEREAS, City Council indicated support through a straw polling process for 161 of these proposals including proposal numbers 190 and 194; and WHEREAS, budget reduction proposals 190 and 194 combined would result in an annual General Fund savings of$26,073. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby authorize the City Manager to proceed with implementing budget reduction proposals 190 and 194 as described in Attachment A. Presented by Approved as to form by /f::--;ffJi ~avid G cia City Manager ~Ol\~ ~\\ Ann Moore ' City Attorney J :\AllomcyIRESOIFlNANCE\Budgct R~'<luclion Plan.2_12.04-07.doc /1 oJ$'" RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE CITY MANAGER TO IMPLEMENT THE BUDGET REDUCTION PROPOSALS AS DESCRIBED IN ATTACHMENT A EXCLUDING BUDGET REDUCTION PROPOSALS 122, 186, 190, AND 194 WHEREAS, the City of Chula Vista is currently projecting General Fund budgetary gaps of$8.2 million and $15.5 million for fiscal years 2007-08 and 2008-09 respectively; and WHEREAS, staff previously presented City Council with detailed descriptions of 195 potential budget reductions totaling $21.4 million in annual ongoing savings at two budget workshop sessions; and WHEREAS, City Council indicated support through a straw polling process for 161 of these proposals as described in Attachment A; and WHEREAS, staff is recommending that budget reduction proposals 36 and 110, which are also described in Attachment A but were not initially supported by Council through the straw polling process, be included in the budget reduction plan; and WHEREAS, the budget reduction proposals described in Attachment A excluding proposals 122, 186, 190, and 194 would result in an annual General Fund savings of $15,477,648. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby authorize the City Manager to proceed with implementing the budget reduction proposals as described in Attachment A excluding proposals 122, 186, 190, and 194. Presented by Approved as to form by ~~~f~ , Ann Moore City Attorney David Garcia City Manager H:\Al1omey\Final Resos12007\12 4 07\#18C _Budget Reduction Plan_) _12-04-07 revised.doc .---, "..) _.'~ C /10 ~ottS, ~. I( l! _..,.,..",..,.,~....", .,."....~ WAYER PARK SAM DIEGO "au...lb,....,"'" October 19, 2004 Ms, Lisa Cohen CEO Chula Vista Chamber of Commerce/Convention & Visitors Bureau Dear Lisa, Thank you for allowing us to express our concerns regarding the possibility of a budget reduction at the Chamber of Commerce, which supports the Convention and Visitors Bureau. In the eight years I have been with Soak City Water Park, the Visitor's Information Center has assisted with consistently growing our attendance each summer. This has been done by having the appropriate staff to sell our tickets and promote our facility as a fun place to go while visiting Chula Vista. Out of town guests would not know the existence of Soak City or the City of Chula Vista without the assistance of ad placements in travel publications and the website developed by the Convention & Visitors Bureau. Communication meetings held by the General Manager of the Visitors Bureau, with all the Chula Vista attractions, have been informative and have been used as a tool to develop marketing strategies in bringing more visitors to Chula Vista to stay in our hotels, to shop and dine. A budget reduction in this area of concern would make a big impact on tourism in Chula Vista. Regards, Monica Ramos Manager, Marketing & Sales 2052 Entertainment Circle - Chula Vista, California 91911 - (619) 661-7373 - www.knotts.com