HomeMy WebLinkAbout2007/12/04 Item 6
CITY COUNCIL
AGENDA STATEMENT
12/04/07, Iteln~
SUBMITTED BY:
REVIEWED BY:
RESOLUTION ACCEPTING THE FINAL REPORT
OF EXPENDITURES FOR THE "CHULA VISTA COMMUNITY
PARK EMERGENCY SLOPE REPAIR" AND RATIFYING THE
ACTIONS OF THE CITY MANAGER AND DIRECTOR OF
ENGINEERING AND GENERAL SERVICES FOR MAKING AND
EXECUTING A CONTRACT FOR SAID EMERGENCY REPAIR
WITH CASS CONSTRUCTION, INC., ESTABLISHING A CIP FOR
THE WORK COMPLETED AND APPROPRIATING FUNDS
THEREFOR
DIRECTOR OF ENGINEERING AND GENERAL SERVICES~I
CITY MANAGER
ASSIST ANT CITY MANAGER c:; T
4/5THS VOTE: YES [gJ NO D
ITEM TITLE:
BACKGROUND
On September 4, 2007, Public Works Park Maintenance staff was informed by the Otay River
Contractors that the slope located adjacent to the Southbay Expressway (SR-125) at Otay Lakes
Road had been undermined, causing a large cavity. The failed slope and surrounding areas were
immediately secured by Park Maintenance staff to prevent any other potential problems and ensure
public safety. The undermined slope was created by a broken 2-inch irrigation valve. In
accordance with the emergency provisions of Section 1009 of the City Charter, City staff contracted
the services of Cass Construction, Inc. (General Engineering Contractor License No. 298336) for
the repair. The repair was completed on November 6, 2007. An Informational Item was submitted
on October 2, 2007 (Attachment 1) with the plan to come back to Council with a final report after
the full cost ofthe project was identified. This report represents the total expenditures for the repair.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed activity for compliance with
the California Environmental Quality Act (CEQA) and has determined, based on the evidence
presented, that the activity falls under the emergency project exemption for specific actions
necessary to prevent or mitigate an emergency, pursuant to Section 15269 (c) of the State CEQA
Guidelines. Thus, no further environmental review is necessary.
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12/4/07, Item~
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RECOMMENDATION
That Council adopt the resolution accepting the final report of expenditures for the "Chula Vista
Community Park Emergency Slope Repair" and ratifying the actions of the City Manager and
Director of Engineering and General Services for making and executing a contract for said
emergency repair with Cass Construction, Inc., establishing a CIP for the work completed and
appropriating funds therefor.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
On Tuesday, September 4, 2007, Public Works - Park Maintenance staff was informed by the
Otay River Contractors that the slope located adjacent to the Southbay Expressway (SR-125) at
Otay Lakes Road had been undermined, due to a broken 2-inch irrigation valve creating a large
cavity approximately 16 feet deep by 10 feet wide. Said slope is on the west side of the Chula
Vista Community Park. The Park Maintenance staff responded immediately to secure the
affected area and turn off that section of the irrigation system to prevent further damage.
In order to determine the extent of the slope repair and obtain a precise construction bid estimate,
a geotechnical consultant (Ninyo & Moore), from the City's on-call list, was retained to assess
and provide a slope repair recommendations report and soil testing during the repair work. This
report assisted the City and the contractor to determine the repair area and associated costs. The
findings of this report concluded that the subject slope distress was triggered by a combination of
the uncontrolled flow of water over the slope face as a result of the water line valve break and
the piping of soils. The piping of the soils can be attributed to underground seepage associated
with the flow of water through the pre-existing natural drainage course. Ninyo and Moore's
recommendation was to repair the slope distress by removing the disturbed material to competent
materials and rebuilding the slope with compacted fill including a keyway and back drains.
There were no findings that work associated with SRI25 had anything to do with the slope
failure.
In accordance with City Charter Section 1009 and based upon the urgent necessity for the
preservation of life, health and property and as explained in the Informational Item sent on
October 2, 2007, City staff contracted the services of Cass Construction, Inc. to repair the failed
slope area.
The Director of Engineering and General Services and the City Manager agreed with the
recommendation of staff on the necessity to proceed with the emergency repair for the following
reasons:
· Due to heavy use of the Chula Vista Community Park by the residents and by Eastlake
High School, City staff needed to take all possible precautions to insure general public
safety.
· If the slope was not repaired as soon as possible before that rainy season begins, the park
might sustain additional unnecessary damage.
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Page 3 of 4
. If the slope was not repaired as soon as possible before that rainy season begins, the park
might sustain additional unnecessary damage.
. In order to avoid jeopardizing the scheduled opening of the Southbay Expressway (SR-
125), the off-ramp serving as the site for the construction equipment access (adjacent to
the subject slope failure) cannot be obstructed in any manner and, thus, slope remediation
must be completed in this area as soon as possible to avoid any potential delays with the
SR-125 construction.
In an effort to account for the emergency expenditures, at this time, staff is recommending
establishing a Capital Improvement Project entitled "Chula Vista Community Park Emergency
Slope Repair (PR-304)", amending the FY2007-2008 CIP Program and appropriating General
Funds in the amount of $76,645 for the construction contract, consultant services and open space
material provided. Since the funding source is General Fund, staff time is not being included in
the appropriation amount. A breakdown of the total costs is provided under Fiscal Impact.
CONTRACTOR SELECTION PROCESS
Staff prepared and solicited three informal bids from qualified contractors that have previously
worked for the City on October 5, 2007. On October 9, 2007 the City received two proposals.
The Contractors were ranked as follows:
Contractor Proposal Amount Contractor Ranking
Cass Construction, Inc. $49,300 First Negotiation Preference
MJC Construction, Inc. $62,000 Second Negotiation Preference
Poly Construction, Inc. _n Non-Responsive
STAFF COSTS
In addition to construction activities, staff time is also required for construction inspection,
geotechnical investigation and administrative staff. These staff components total $27,120.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings
within 500 feet of the property, which are the subject action.
FISCAL IMPACT
The total expenditures for the Chula Vista Community Park Slope Repair work were funded
from the General Fund Reserves account and are broken down as follows:
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Item
Amount
$ 49,300.00
$ 26,100.00
$ 1,245.00
Attachment: 1 - October Council Information Item
Prepared by: Luis A. Labrada. Associate Civil Engineer, General Services
M:\General Services\GS Administration\Council Agenda\PR304 CV Comm Park Emergency Slope Erosion\PR304 A-l13 Rev 112Q07.doc
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CnYOF
CHULA VI5fA
ATTACHMENT. /
Engineering and General Services Department
Informational Item
October 2, 2007
File: PR 304
SUBJECT:
The Honorable Mayor and City Council
David R. Garcia, City Manager AlA J
Scott Tulloch, Assistant City Manager I;:~
Jack Griffin, Director of Engineering and"eral Services~
Dave Byers, Director of Public Works 'l' T
Chula Vista Co=unity Park Emergency Slope Repair (pR 304)
TO:
VIA:
FROM:
On Tuesday, September 4, 2007, Public Works - Park Maintenance staff were informed by the
Otay River Contractors that the slope located adjacent to the Southbay Expressway (SR-125) at
Otay Lakes Road had been undermined, due to a broken 2-inch irrigation valve creating a large
cavity approximately 16 feet deep by 10 feet wide (see Exhibit "A"). Said slope is on the west
side of the Chula Vista Co=unity Park. The Park Maintenance staff responded immediately to
secure the affected area and turn off that section of the irrigation system to prevent further
damage.
Due to the heavy use of this park by the residents of Chula Vista and by Eastlake High School,
City staff has taken all possible precautions to insure the temporary safety for the public during
this pre-repair period. However, the rainy season is upon us and staff believes that if the slope is
not repaired as soon as possible, this park would sustain additional unnecessary damage. In
addition to the rainy season, the opening of the Southbay Expressway (SR-125) is scheduled for
mid October 2007; therefore, the Engineering and General Services Department along with the
Public Works Department believes that it is important to complete this repair immediately. Staff
intends to enter into an emergency repair contract in accordance with the emergency provision of
Section 1009 of the City Charter; based upon the potential urgent necessity for the preservation
of life, health and property. The City will solicit three bids from responsible contractors that
have worked for the City before.
In order to determine the extent of the slope repair and obtain a precise construction bid estimate,
a geotechnical consultant (Ninyo & Moore), from the City's on-call list, was hired to assess and
provide a slope repair reco=endations report. This report will assist the City and the contractor
to determine the repair area and associated costs.
The preliminary estimated cost for this repair is approximately $90,000. This estimate
includes the geotechnical reco=endations report, construction and City staff cost. Staff will be
using the General Fund Reserves to undertake the work. Staff will return to Council with a full
report in November after the repair has been completed.
M:\General Services\GS Administration\City Council Information ItT_Rff04 CV Community Park.doc
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RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING THE FINAL REPORT OF
EXPENDITURES FOR THE "CHULA VISTA COMMUNITY
PARK EMERGENCY SLOPE REPAIR" AND RATIFYING THE
ACTIONS OF THE CITY MANAGER AND DIRECTOR OF
ENGINEERING AND GENERAL SERVICES FOR MAKING
AND EXECUTING A CONTRACT FOR SAID EMERGENCY
REP AIR WITH CASS CONSTRUCTION, INC.,
ESTABLISHING A CIP FOR THE WORK COMPLETED AND
APPROPRIATING FUNDS THEREFOR
WHEREAS, on Tuesday, September 4,2007, Public Works - Park Maintenance staff was
informed by the Otay River Contractors that the slope located adjacent to the Southbay
Expressway (SR-125) at Otay Lakes Road had been undermined, due to a broken 2-inch
irrigation valve creating a large cavity approximately 16 feet deep by 10 feet wide; and
WHEREAS, the Park Maintenance staff responded immediately to secure the affected
area and turn off that section of the irrigation system to prevent further damage; and
WHEREAS, an Council Information Item was submitted on October 2, 2007 with the
plan to come back to Council with a final report after the full cost of the project was identified;
and
WHEREAS, the Director of Engineering and General Services and the City Manager
agreed with the recommendation of staff on the necessity to proceed with the emergency repair
for the following reasons:
. Due to heavy use of the Chula Vista Community Park by the residents and by
Eastlake High School, City staff needed to take all possible precautions to insure
general public safety.
. If the slope was not repaired as soon as possible before that rainy season begins,
the park might sustain additional unnecessary damage.
. In order to avoid jeopardizing the scheduled opening of the Southbay Expressway
(SR-125), the off-ramp serving as the site for the construction equipment access
(adjacent to the subject slope failure) cannot be obstructed in any manner and,
thus, slope remediation must be completed in this area as soon as possible to
avoid any potential delays with the SR-125 construction; and
H:\ENGINEER\RESOS\Rcsos2007\12-04-07\Communily Park slope repair.doc
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Resolution No. 2007-
Page 2
WHEREAS, staff prepared and solicited three informal bids from qualified contractors
that have previously worked for the City on October 5, 2007. On October 9, 2007 the City
received two proposals. The Contractors were ranked as follows:
Contractor Proposal Amount Contractor Ranking
Cass Construction, Inc. $49,300 First Negotiation Preference
MJC Construction, Inc. $62,000 Second Negotiation Preference
Poly Construction, Inc. --- Non-Responsive
WHEREAS, in accordance with City Charter Section 1009 and based upon the urgent
necessity for the preservation of life, health and property City staff contracted the services of
Cass Construction, Inc. to repair the failed slope area which was completed on November 6,
2007; and
WHEREAS, the total expenditures for the Chula Vista Community Park Slope Repair
work were funded from the General Fund Reserves account and are broken down as follows:
Item
Amount
$ 49,300.00
$ 26,100.00
$ 1,245.00
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept the final report of expenditures for the "Chula Vista Community Park
Emergency Slope Repair"; and
BE IT FURTHER RESOLVED that the City Council of Chula Vista does hereby deem,
based on the facts presented by staff and included herein, that the work performed was of "urgent
necessity for the preservation of life, health, or property"; and
H:\ENGINEER\RESOS\Resos2007\12-04_07\CommuniIY PaTk slope repair doc
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Resolution No. 2007-
Page 3
BE IT FURTHER RESOLVED that the City Council of Chula Vista does hereby ratify
the actions of the City Manager and Director of Engineering and General Services for making
and executing a contract for said emergency repair with Cass Construction, Inc., establish a CIP
for the work completed and appropriate General Funds in the amount of $76,645 for the
construction contract, consultant services and open space material provided.
Presented by
Jack Griffin
Director of Engineering
and General Services
H:\ENGINEER\RESOS\Resos2007\12-04-07\CommuniIY Park slope repair.doc
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