HomeMy WebLinkAbout1992/01/07 Item 12
COUNCIL AGENDA STATEMENT
Item 12.
Meeting Date 1/7/92
ITEM TITLE: Resolution I/.4 5~ Accepting bids and awarding contract
for "P1 acement of Asphalt Concrete Over1 ay (1991-92 Program)
on Various Streets in the City of Chu1a Vista, CA"
SUBMITTED BY: Director of Public Work~
REVIEWED BY: City Manager J&. ~~ (4/5ths Vote: Yes___No-x-)
At 2:00 p.m. on December 18, 1991, in the Counc il Chambers in the Public
Services Buil di ng, the Director of Pub1 ic Works received sealed bids for
"Placement of Asphalt Concrete Overlay (1991-92 Program) on Various Streets in
the City of Chu1 a Vi sta, CA". Funds for thi s program were budgeted in FY
1991-92. Work includes removal of a11igatored pavement areas and placement of
asphalt concrete overlay 1-1/2 or 2 inches thick on a non-woven pavement
rei nforci ng fabri c. It also includes cold planing of existing A.C. near the
lip of gutter, traffic signal loops, traffic control, and other miscellaneous
work.
REC~ENDATION: That Council:
1. Waive two minor irregularities in V.R. Dennis Construction Co.'s bid.
2. Accept bids and award contract to V. R. Dennis Construction Co. in the
amount of $684,138.59.
3. Authori ze City Engineer to execute change order in the amount not to
exceed $90,300 with V.R. Dennis Construction Co. to include additional
streets requiring a 1-1/2 inch thick asphalt concrete overlay on a
non-woven pavement reinforcing fabric to util ize all funds budgeted for
thi s project.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Bids were received from nine contractors as follows:
Contractor Bid Amount
1. V.R. Dennis Construction Co. - San Diego $684,138.59
2. Caves, Inc. - San Diego 697,900.86
3. Southland Paving, Inc. - Escondido 741,386.29
4. ABC Construction Co., Inc. - San Diego 774,386.00
5. California Commercial Asphalt Corp. - San Diego 774,774.00
6. RlF, Inc. - San Diego 778,388.78
7. Sim J. Harris Co. - San Diego 793,028.40
8. R.E. Hazard Contracting Co. - San Diego 794,439.76
9. Asphalt, Inc. - E1 Cajon 884,853.03
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Page 2, Item ,'-
Meeting Date 1/7/92
The bid by V.R. Dennis Construction Co. had two minor irregularities in their
bid. The fi rst was in regard to not 1 i sti ng either the addresses of thei r
subcontractors or the doll ar amounts on the designation of subcontractors
form. The bi d documents elsewhere set forth the subcontractor amounts, and
subsequent to the bid, V.R. Dennis Co. verified for staff those same dollar
amounts for each of the subcontractors listed in the bid. The addresses have
been subsequently provided and verified and their absence from the form is not
considered signifi"cant. The second i rregul arity concerned incomplete
information on the disclosure statement. This has also subsequently been
corrected and a copy of the completed disclosure statement is attached to the
A-113, It is, therefore, recommended that Counc il waive these two minor
i rregul ari ties.
The low bid by V. R. Dennis Construction Co. is below the Engineer's estimate
of $803,456.31 by $119,317.72 or 14.9%. We have reviewed the low bid and
recommend awarding the contract to V.R. Dennis Construction Co.
Incl uded in the speci fi cat ions was a requi rement that the Contractor provide .
staff with a list of three projects that were for similar type of work.
V.R. Dennis has provided us wi th that information and we have checked the
references. Their work has been quite satisfactory.
Staff received an excellent bid for the proposed work, well below that
anticipated. In comparing this year's low bid with last year's low bid, the
actual prices overall are lower this year.
Thi s project was budgeted as an overl ay project based on a fi xed amount of
budgeted funds in the Capital Improvement Program (CIP). At the time the
project was approved by the City Council, specific streets to be overlaid were
not identified. A list of streets was prepared and staff bid the project from
this 1 ist. The streets included in the bid to be overlaid were as follows:
I. Cedar Avenue, L Street to south end
2. Garrett Avenue, I Street to J Street
3. East Park Lane, Halsey Street to J Street
4. Cypress Street, Second Avenue to Minot Avenue
5. Pepper Tree Road, Hilltop Drive to County line
6. Bonita Road, Flower Street to Plaza Bonita Drive
7. Shasta Street, Carla Avenue to Claire Avenue
8. Mankato Street, Carla Avenue to Claire Avenue
9. Georgina Street, Claire Avenue to Hilltop Drive
10. Carla Avenue, Whitney Street to Shasta Street
II. L Street, Hilltop Drive to Helix Avenue
12, L Street, Helix Avenue to I-80S
13, Hilltop Drive, Telegraph Canyon Road to L Street
14. East San Miguel Drive, Hilltop Drive to Cuyamaca Avenue
15, Las Bancas Ct., Naples Street to north end
16. Theresa Way, Monserate Avenue to Emerson Street
17. E. Emerson Street, Monserate Avenue to east end
18. Hilltop Drive, Guatay Avenue to Moss Street
19. Hilltop Drive, Naples Street to Oxford Street
20, Hilltop Drive, Palomar Street to Oxford Street
21. Cuyamaca Avenue, Palomar Street to north end
22. Allview Court, Floyd Avenue to west end
23. Skyhill Court, Floyd Avenue to west end
24. Nolan Way, L Street to 400 feet south
25. Nolan Lane, Inkopah Street to Montclair Street
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Page 3, Item '2...
Meeting Date 1/7/92
26. Neptune Avenue, Inkopah Street to Naples Street
27. Monterey Court, Inkopah Street to south end
28. Monterey Avenue, Montclair Avenue to Cheryl Place
29. Ocala Avenue, Naples Street to Oxford Street
30, Malito Court, Myra Court to east end
31. Point Defiance Court, Morro Point Drive to west end
32. San Mateo Point Court, Morro Point Drive to south end
33. Point Medanas Court, San Mateo Point Court to west end
34. Long Point Court, Morro Point Drive to south end
35. Point Fermine Court, Long Point Court to west end
36. San Pedro Point Court, Laguna Point Court to south end
37. Point Saul Ct., Sequoia St. to south end
38. Presidio Pt. Ct., Sequoia St. to south end
39. Rawhide Ct., Surrey Drive to west end
40. Camino Elevado, Camino Del Cerro Grande to Otay Lakes Rd.
41. Calle La Mirada, Camino Elevado to Calle Escarpada
42. Calle Mesita, Camino del Cerro Grande to west end
43. Fifth Avenue, 120 ft. north of Westby Street to 360 ft. south of Arizona
St.
Because of this excellent bid, staff is requesting Council's authorization for
the Director of Public Works to execute a change order in the amount not to
exceed $90,300 with V.R. Dennis Construction Co. such that we may utilize all
the funds currently budgeted in this year's CIP for pavement overlay.
Additional streets needed to be overlaid are listed below in priority. We
plan to ut 11 i ze ava 11 abl e funds to place an 1-1/2 inch overl ay on non-woven
pavement fabric on these additional streets.
1. Nacion Avenue, J Street to Telegraph Canyon Road
2. Oleander Avenue, Manzanita Street to E. Naples Street
Attached is a copy of the Contractor's Disclosure Statement.
FINANCIAL STATEMENT:
Funds Reouired for Construction
A. Contract Amount $684,138.59
B. Staff (design & inspection) 40,000.00
C. Laboratory Testing 15,000.00
D. Contingencies 90.227.34
Total Funds for Construction $829,365.93
Funds Available for Construction
A. Pavement Overlay, Citywide $829.365.93
Total Funds For Construction $829,365.93
FISCAL IMPACT: This reflects an expenditure of funds authorized in the CIP
budget as indicated. Upon completion of the project, it will requ ire rout i ne
City maintenance,
SLH:AX-122/WPC 5837E
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!H!HRAfiIlI!M
December 23, 1991
File: AX-122
TO: John Goss, City Manager
Bruce Boogaard, City Attorney
Lyman Christopher, Director of Finance
Beverly Authelet, City Clerk
Roberto Saucedo, Senior Civil Engineer
FROM: John Lippitt, Director of Public Works
SUBJECT: Resolution - Accepting bids and awarding contract for "Placement of
Asphalt Concrete Overlay (1991-92 Program) on Various Streets in the
City of Chula Vista, CA"
Funds Reauired for Construction
A. Contract Amount $684,138.59
B. Staff (design & inspection) 40,000.00
C. Laboratory Testing 15,000.00
D, Contingencies 90.227.34
Total Funds for Construction $829,365.93
Funds Available for Construction
A. Account 250-2501-ST521 - $829,365.93
Pavement Overlay, Citywide
Total Funds For Construction $829,365.93
WPC 5838E
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RESOLUTION NO. 1''15'
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR "PLACEMENT OF ASPHALT CONCRETE
OVERLAY (1991-92 PROGRAM) ON VARIOUS STREETS
IN THE CITY OF CHULA VISTA
WHEREAS, at 2:00 p.m. on December 18, 1991, in the
Council Chambers in the Public Services Building, the Director of
Public Works received sealed bids for "Placement of Asphalt
Concrete Overlay (1991-92 Program) on Various Streets in the city
of Chula Vista, CA"; and
WHEREAS, bids were received from nine contractors as
follows:
Contractor Bid Amount
1. V.R. Dennis Construction Co. - San Diego $684,138.59
2. Caves, Inc. - San Diego 697,900.86
3. Southland Paving, Inc. - Escondido 741,386.29
4. ABC Construction Co., Inc. - San Diego 774,386.00
5. California commercial Asphalt Corp.-San Diego 774,774.00
6. RLF, Inc. - San Diego 778,388.78
7. Sim J. Harris Co. - San Diego 793,028.40
8. R.E. Hazard Contracting Co. - San Diego 794,439,76
9. Asphalt, Inc. - El Cajon 884,853.03
WHEREAS, the bid by V.R. Dennis Construction Co. had two
minor irregularities in their bid (1) not listing either the
addresses of their subcontractors or the dollar amounts on the
"Designation of Subcontractors" form and (2) incomplete information
on the disclosure statement; and
WHEREAS, these irregularities have subsequently been
corrected and it is recommended that Council waive these two minor
irregularities; and
WHEREAS, the low bid by V. R. Dennis Construction Co. is
below the Engineer's estimate of $803,456.31 by $119,317.72 or
14.9% and staff recommends awarding the contract to V.R. Dennis
Construction Co.; and
WHEREAS, staff recommends that a change order be executed
to include additional streets requiring a 1-1/2 inch thick asphalt
concrete overlay on a non-woven pavement reinforcing fabric to
utilize all funds budgeted for this project.
/)., 1
NOW, THEREFORE, BE IT RESOLVED that the City Cou il of
the city of Chula vista does hereby accept said nine bids d award
the contract for placement of asphalt concrete ove y (1991-92
Program) on various streets in the city of Chula sta to V. R.
Dennis Construction Co. in the amount of $684,13 .59.
BE IT FURTHER RESOLVED that the ci Council does hereby
find the two minor irregularities in V,R. D nis Construction Co.'s
bid are not material defects, which can b , and are hereby, waived.
BE IT FURTHER RESOLVED at the City Engineer is
authorized to execute a change ord in the amount not to exceed
$88,800 with V.R. Dennis Construc ion Co. to include additional
streets requiring a 1-1/2 inch th·ck asphalt concrete overlay on a
non-woven pavement reinforcing f ric to utilize all funds budgeted
for this project.
Presented by Approved as to form by
John P. Lipp1tt,
of Public Works
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NOW, THEREFORE, BE IT RESOLVED that the city council of
the city of Chula Vista does hereby accept said nine bids and award
the contract for placement of asphalt concrete overlay (1991-92
Program) on various streets in the city of Chula Vista to V. R.
Dennis Construction Co. in the amount of $684,138.59.
BE IT FURTHER RESOLVED that the City council does hereby
find the two minor irregularities in V.R. Dennis Construction Co.'s
bid are not material defects, which can be, and are hereby, waived.
BE IT FURTHER RESOLVED that the city Engineer is
authorized to execute a change order in the amount not to exceed
$90,300 with V.R. Dennis Construction Co. to include additional
streets requiring a 1-1/2 inch thick asphalt concrete overlay on a
non-woven pavement reinforcing fabric to utilize all funds budgeted
for this project.
Presented by Approved as to form by
John P. Lippitt, Director
of Public Works
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