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HomeMy WebLinkAbout1992/01/07 Item 8 COUNCIL AGENDA STATEMENT Item i Meeting Date 1/7/92 ITEM TITlE: Resolution /1..4c;lJ,o Approving Contract Extension for a Contract Planner in ~~ning Department SUBMITTED BY: Director of Planning ¡ REVIEWED BY: City Manager.....)~ \>Ô ~ (4/5ths Vote: Yes_No..xJ :..--;- As part of the City/County joint staffing plan for the Otay Ranch Project, Mr. Duane Bazzel, the senior planner in charge of the Administrative Division of the Planning Department, has been working nearly full time on the Otay Ranch Project Team. In response to the need to backfi 11 thi s posit ion, in October 1990, the City Counc il authorized the hiring of Bud Gray as a contract planner. Since the Otay Ranch Plan is expected to require Mr. Bazzel's services until the adoption of the plan, there is a need to extend the existing contract planner agreement to June 30, 1992. RECOMMENDATION: That Council approve the attached resolution and authorize ¡ the Mayor to execute the extension of the agreement on behalf of the City Counc il . BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: From October 1990 to the present, the Senior Planner position in the Planning Department's Administrative Division has been fi 11 ed by Mr. Gray as a temporary contract planner. Mr. Duane Bazze 1 has been assigned to the Otay Ranch Project from its inception to provide City planning input to the project and to ensure continuity in the implementation of the Otay Ranch Plan later on. This project will require Mr. Bazzel's continued involvement through the first half of 1992. The work program for the Administrative Division continues to involve staff support to the Growth Management Oversight Commission, Growth Management Program Implementation, such as the Water Offset Pol icy, and City Counc il referrals. Future assignments will include participation in the SR 125 interim facility financing plan, review of project publ ic facil ity financing pl ans, and the Growth Management Oversi ght Commi ssi on annual review. These assignments will require approximately 20 hours per week during the six-month contract peri od. Due to the overall workload within the department, it would not be feasible to transfer these duties to other staff without significantly affecting the completion dates for other projects. It is proposed that Bud Gray be returned for 20 hours per week for a six-month period ending on June 30, 1992, at a rate of $75 per hour. This hourly rate compares to rates for other planning consultants currently used by the City as follows: Lettieri-McIntyre $85 per hour RBF $95 per hour Gary Cinti & Associates $75-100 per hour <ï - \ Page 2, Item ~ Meeting Date 1/7/92 In terms of overall cost to the City of utilizing consultant services in this case, a cost comparison was prepared by the Planning Department staff and the Budget Manager. This comparison indicated that the total cost of ut il i zing this consultant to perform the services as proposed would be $40,500, whereas the comparable cost of util izing City staff to perform the same services (including full cost recovery factor) would be $76,489. Util izing a staff Senior Pl anner for the project (excl uding full cost recovery factor) would be $35,872.00. Note: This would not include typical secretarial services. The primary issue in not extending this contract would involve the necessary learning curve and timing of hiring a permanent staff person or another consultant to perform the work now assigned to Mr. Gray. In addi t i on to backfi 11 i ng the Seni or Pl anner posi t i on for 20 hours per week from January through June 1992, Bud Gray is also worki ng for the Ci ty under two other contracts. It is estimated that work on those two projects identified as: 1) EastLake Vi 11 age Center, Kaiser Permanente, and Eastlake Greens General Development Pl an and SPA Amendment; and 2) San Miguel Ranch General Development Plan and SPA Plan will involve additional payments to the consultant during this period which will be fully paid by the project applicant through deposit accounts. In order for the Planning Department to carry out its projects and assignments in these areas, the contract planner services agreement needs to be extended until Mr. Bazzel returns to his normal duties following the completion of the Otay Ranch project in the summer of 1992. The Planning Department will be address i ng long-term staffi ng needs related to Otay Ranch project in its FY 1993 budget submittal. FI SCAl IMPACT: The estimated cost of this contract extension to June 30, 1992 is $40,500, based on a rate of $75 per hour, which has been included in the Pl anni ng Department budget for FY 1991-92 in Account No. 100-0621-5201. I f the Otay Ranch Project is completed pri or to June 30, 1992, the contract amendment makes provision for termi nat i ng thi s contract extension pri or to June 30, 1992. There will be no impact on the General Fund, because developer deposits for the Otay Ranch Project offset the cost of the contract planner. WPC 9984P ,-2- .----...-.,.....---- p..--.---- ----,---_._---~ _.._._.__+__._..."...n_.'·_ RESOLUTION NO, /(,'15', RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA RATIFYING A FIRST AMENDMENT TO AGREEMENT EXTENDING THE CONTRACT FOR SERVICES OF BUD GRAY AS A TEMPORARY REPLACEMENT FOR A SENIOR PLANNER IN THE PLANNING DEPARTMENT TO JUNE 30, 1992, AND AUTHORIZING THE MAYOR TO EXECUTE SAID CONTRACT The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, the City of Chula Vista contracted with Mr. Bud Gray to fill a temporary Senior Planner vacancy within the Administrative Division of the planning Department on October 9, 1990; and WHEREAS, the Planning Department is not expecting the return of the Senior Planner from the Otay Ranch and Salt Creek Ranch projects until the end of fiscal year 1991-92; and WHEREAS , there is a need to continue Mr. Gray's services until the end of this fiscal year to maintain work schedules on several critical planning projects within the Planning Department such as support to the Growth Management Program, including the GMOC Annual Threshold Standards review. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve the First Amendment to the Agreement between the City of Chula vista and Bud Gray and Associates, for professional planning services as replacement for the Senior Planner in the Administrative Division, known as document number C092- , a copy of which is on file in the Office of the City Clerk. Presented by Approved as to form by Robert A. Leiter Director of Planning WPC 9985P s(,.:3 / 8-'-1 -----... --_._-_._"-_._-_._._--_._-".._--~- FIRST AMENDMENT TO AGREEMENT WITH BUD GRAY AND ASSSOCIATES FOR CONTRACT PLANNER SERVICES This First Amendment to Agreement is entered into this 7th day of January, 1992, between the City of Chula Vista, a municipal corporation ("City"), and Bud Gray and Associates, a professional consulting firm (' Consultant"). RECITALS A. WHEREAS, Consultant and City have previously entered into an agreement on October 9, 1990 by Resolution No. 15896 whereby Consultant performs professional planning services, and B. WHEREAS, City continues to require additional professional planning services until the Senior Planner assigned to the Otay Ranch Project Team returns to normal assignments, and C. WHEREAS, Consultant's agreement expired on December 31,1991, and D. WHEREAS, Consultant warrants and represents that they are experienced and staffed in a manner such that they are and can prepare and deliver the services required of Consultant to City within the time frames herein provided all in accordance with the terms and conditions of this First Amendment to Agreement. NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth in this First Amendment to Agreement, the parties agree that the existing agreement is amended as follows: 1. The recitals set forth above are hereby incorporated into the agreement. 2. Paragraph VIII is amended to read: "This Agreement shall become effective upon execution by the Mayor as authorized and shall terminate June 30, 1992.' 3. Paragraph IX is amended by adding a sentence thereto at the end which reads: 'For services performed between January 1 and June 30,1992, total compensation shall not exceed $40,500.00." 4. All other terms and conditions not amended by this First Amendment to Agreement remain in full force and effect. 8"....5 ---.- IN WITNESS WHEREOF, the parties have executed this First Amendment to Agreement as of the date set forth above. All signed copies of this First Amendment to Agreement shall be deemed originals. CITY CONSULTANT Mayor President Date Date ATTEST: City Clerk Date 28" - ~