HomeMy WebLinkAbout2007/11/13 Item 5
CITY COUNCIL
AGENDA STATEMENT
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
11/13/07, Item 5
RESOLUTION ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE "TRAFFIC CALMING IMPROVEMENTS
NAPLES STREET BY HARBORS IDE ELEMENTARY SCHOOL
(TF-347)" PROJECT TO LEKOS ELECTRIC, INC. IN THE
AMOUNT OF $80,640, AND AUTHORIZING THE
EXPENDITURE OF ALL AVAILABLE FUNDS IN THE J;'ROJECT
DIRECTOR OF ENGINEERING AND GENERAL SERVICES ~~ .
CITY MANAGER AJ/J.k-
ASSISTANT CITY ~JA(iER sr--
4/5THS VOTE: YES 0 NO [gj
BACKGROUND
On September 26, 2007, the City Engineer received sealed bids for the "Traffic Calming
Improvements, Naples Street by Harborside Elementary School (TF-347)" project. The work
proposed by this project aims to improve pedestrian safety at the mid-block crossing in front of
Harborside Elementary and at the trolley track crossing west of the school as well as slow down
traffic traveling along Naples Street. The traffic calming measures proposed include in-roadway
crosswalk lights, median islands to provide a pedestrian refuge, speed limit feedback signs, and
various other signs and striping changes to accommodate the new improvements as well as
improve the safety mid-block crossing.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 1 categorical exemption pursuant to Section 15301 (Existing Facility) of the State
CEQA Guidelines because it involves installation of various traffic calming devices (crosswalk
striping, speed signs, etc.) within an existing street. Thus, no further environmental review is
necessary.
RECOMMENDATION
Council approve the resolution accepting bids and awarding the contract for the "Traffic
Calming Improvements, Naples Street by Harborside Elementary School (TF-347)" project to
Lekos Electric, Inc. of El Cajon, CA in the amount of $80,640.00 and authorizing the
expenditure of all available funds in the project.
5-1
11/13/07, Item2-
Page 2 of 4
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
Naples Street, between Broadway and Industrial Blvd., has been a location Traffic Engineering
has monitored for some time due to pedestrian safety and speeding concerns voiced by residents
of the area as well as Harborside Elementary School staff. To address the areas of concern, a
Capital Improvement Project was created with the fiscal year 2006-07 Capital Improvement
Program budget titled "School Crosswalk - ColoradolNaples by Harborside Elementary." The
original project proposed improvements to the existing mid-block pedestrian crossing in front of
Harborside Elementary as well as sidewalk improvements along Naples Street and Colorado
Avenue.
Since the project was originally created, City staff applied for, and successfully received,
$288,800 in grant funding for the project. As a result, on February 6, 2007, the City Council
adopted two resolutions:
. Resolution 2007-032 accepted California State Funds under the Safe Routes to School
Program in the amount of $288,800 and appropriated the same amount from the State
Grant Fund as well as an additional $10,000 from developer deposit revenue towards the
Harborside Elementary School Traffic Calming Project.
. Resolution 2007-033 established a new CIP, "Harborside Elementary School Traffic
Calming" (TF-347) project, appropriated a total of $338,800 from various fuods to cover
the cost of the improvements and the City's required grant fuoding match.
As indicated in the previous February 6, 2007 agenda statement, the scope of work for the
project (further detailed in the attached grant application) focuses on improving the pedestrian
school route to Harborside Elementary by enhancing the mid-block crosswalk on Naples Street
directly in front of the school as well as install approximately 450 feet of new sidewalk on the
west side of Colorado A venue. However, since receiving the grant, the northwest comer of the
Naples Street / Colorado Avenue intersection was redeveloped and the needed sidewalk was
installed. City staff has coordinated with the State and amended our scope of work for the
project removing the line item for sidewalk improvements. As a result of the elimination of
sidewalk improvements from the project, staff was able to further enhance the mid-block
crosswalk in front of Harborside Elementary. The final design for the project now includes the
following features, including several that will be the first of their kind in the City ofChula Vista:
. Raised medians to provide a pedestrian refuge for the mid-block crosswalk in front of
Harborside Elementary as well as slow cars down through the area
. In-roadway crosswalk lighting making the crosswalk more visible. The technology being
implemented by this project is slightly different to that seen along the 300 block of Third
Avenue and should result in much less maintenance issues for City staff
. Radar feedback signs to tell drivers how fast they are traveling and remind them of the
speed limit. This will be the first installation of such technology in the City of Chula
Vista.
. Overhead flashing beacons alerting drivers of the pedestrian crosswalk. This will be the
first installation of such technology in the City of Chula Vista.
. Pedestrian crossing signs at the trolley track crossing west of Harbors ide Elementary
5-2
11/13/07, Item5-
Page 3 of 4
Having finalized the design, City staff advertised the project on August 24, 2007, and received
four bids on September 26, 2007. The following table is a summary of the bids received:
CONTRACTOR BID AMOUNT
l. Lekos Electric, Inc. - El Cajon, CA $80,640.00
2. HMS Construction, Inc. - San Marcos, CA $90,328.00
3. Zondiros Corporation - San Marcos, CA $149,600.00
4. T & M Electric, Inc.- Santee, CA $1,013.745.00
The low bid submitted by Lekos Electric, Inc. ofEl Cajon, CA is below the Engineer's estimate
of $131 ,600.00 by $50,960.00. Lekos Electric, Incorporated has recently installed a traffic signal
project in the City with satisfactory performance. The bid submitted by T & M Electric has
some discrepancies with their unit prices on some of their bid items resulting in a total bid
amount of approximately $1 million; a bid significantly higher than any other bid received and
strictly due to said discrepancies.
Disclosure Statement
Attachment 3 is a copy of Disclosure Statement for the lowest bidder, Lekos Electric.
Wage Statement
The source of funding for this project is State Grant funds. Contractors bidding this project were
required to pay the State of California prevailing wages to persons employed by them for the
work under this project.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council Members and has found no property
holdings within 500 feet of the boundaries of the property which is the subject of this action.
FISCAL IMPACT
The project's original grant application listed the project's total cost as $338,800.00. The
application requested grant reimbursement of up to $288,800.00 with the City of Chula Vista
paying the remaining $50,000 as matching funds required by the grant. Because the 450 ft. of
sidewalk initially proposed as part of the project has since been constructed by a private
developer, the cost of the project is now significantly less than what was originally estimated.
The City will only be reimbursed for the remaining improvements as well as advertising
expenses and staff time (straight costs only - not full cost recovery), but is still obligated to
provide $50,000 in matching funds. Staff therefore anticipates a reimbursement amount equal to
the total cost for the project minus the $50,000 City match. This match will be funded using
$10,000 in developer deposits and $40,000 of traffic signal fees (see tables). Staff will process
the first reimbursement invoice to Caltrans after the award of the proj ect per the program
supplemental agreement special covenants number seven.
According to Council Policy No. 574-01, change orders exceeding 10% of any contract under
$100,000 must receive Council approval first. However, approval of tonight's resolution will
increase the Director of Public Work's authority to approve change orders up to the contingency
amount of $16,128 (20%), an increase of $8,064. This additional authority is being requested
5-3
11/13/07, Item .s
Page 4 of 4
because several of the improvements being implemented, as previously mentioned in this report,
are new to the City of Chula Vista and its staff and as a result, minor, unforeseen circumstances
may arise during the construction of these improvements. Normally, staff would be able to react
to changing circumstances in the field and make any necessary funding requests to City Council
in an appropriate timeframe. However, this proj ect, being directly in front of an elementary
school, has a targeted construction period that coincides with Harborside Elementary School's
winter break so as little disturbance to the school as possible is seen. The combination of the
new technology being implemented and the tight construction timeframe for this project resulted
in the 20% contingency recommendation so that, should issues arise, they can be' dealt with
quickly and the project can remain on schedule.
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $80,640.00
B. Contingencies (20%) $16,128.00
C. Anticipated Staff Time Including: $65,000
Construction Inspection
Design/Construction Management
Survey Work
Planning/EnvironmentalfTraffic/LandscapelPublic Works
TOTAL FUNDS ANTICIPATED FOR DESIGN AND CONSTRUCTION $161,768.00
FUNDS AVAILABLE FOR CONSTRUCTION
A. State Grant Fund (Approximate amount to be reimbursed by Safe Route $111,768.00
to School Grant Program - SR2SL 5203 (023))
B. Developer's Deposit; Account Number DEI952 (KIMCO/Costco $10,000.00
remaining funds; a portion of the City's matching funds)
C. Traffic Signal Fee Fund (A portion of the City's matching funds) $40,000.00
TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $161,768.00
Upon completion of the project, the improvements will require only routine City street
maintenance and minimal electricity costs for the flashing pedestrian lights.
ATTACHMENTS
I. Program Supplement Agreement No, C43
2. Resolutions 2007-032 and 2007-033
3. Contractor's Disclosure Statement
Prepared by: Mari Malong, Assistant Engineer, Engineering and G
eneral Services Dept.
M:\Engineer\AGENDA \CAS2007\11-13-07\TF347awardagenda.doc
5-4
ATTACHMENT
I
rile;.: 0735 -ID-\F34-7
PROGRAM SUPPLEMENT NO. C43
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO. 000203
Date : August 04,2006
Location: II-SD-O-CIN
proj ect Number: SR2SL-5203(023)
E .A. Number :11-956438
Locode , 5203
This PROGRAM SUPPLEMENT, effective 1.1'-\ /IJD, hereby incorporates into the Administering Agency - State Agreement No.
000203 for State Fun4ed Projects which was entered into between the ADMINlSTERING AGENCY and the STATE with an
effective date of 07/25/03 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in
accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. I C\ d,~ 0 approved by the
ADMINlSTERING AGENCY on !P .11-'\1 (See copy attached).
The ADMINlSTERING AGENCY lilrther stipulates that as a condition to the payment by the State of any funds derived from
sources noted below encumbered to this project, it accepts and will comply with the Special Covenants and Remarks set forth on the
following pages.
PROJECT LOCATION:
Naples St at Colorado Ave. near Interstate 5
TYPE OF WORK: enhance crosswalk, installing missing pedestrian facilities and calming veh
Estimated Cost State Funds Matohing 'Funds
STATE 8288,800.00 LOCAL OTHER
8338,800.00 850,000.00 80.00 80.00
CITY OF CIIULA VISTA
By
~~
I L / '''1/06.
STATE OF CALIFORNIA
Depar~t ~f Transportation
, lu.7L-~
~ By :--;/
(jV6hief, Office of Project Xmplementation
. Division of Local Assistanoe
./.'
]......
Date
'1, '2--007
I
Date
Title
CrT'7 E.J..-G.2,., ~
Chapter
udgeted funds are available for this encumbrance:
r bexeby certify upon my
Accounting Officer
Date
~~D'7-0(O
8288,800.00
Prcg::u:1
Fund ScurCEI
""OUNT
38
2005
2660-102-042 2005-2006
20.30.010.535
c
262040
042-T
288,800.00
Program Supplem.eut OO-D203-C43- SERIAL
Page 1. of 5
5-5
Il-SD-O-CHV
08/04/2006
SR2SL-5203(023)
SPECIAL COVENANTS OR REMARKS
~. The ADMINISTERING AGENCY will reimburse the STATE for the
ADMINISTERING AGENCY share of costs for work requested to be
performed by the STATE.
2. All obligations of STATE under the terms of this Agreement are
subject to the appropriation of resources by the Legislature and
the encumbrance of funds under this Agreement. Funding and
reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
3. ~. This Program Supplement Agreement (PSA) is intended for Safe
Route to School (SR2S) Program funded with State-only funding.
Separate agreements are needed if PROJECT is also funded with any
other STATE administered State or Federal funds.
2. The PROJECT will be administered in accordance with the SR2S
Program Guidelines (LPP 02-01 effective March ~1, 2002), as
approved and amended, and the PROJECT Application.
3. This PSA allows reimbursement of eligible PROJECT
expenditures to the ADMINISTERING AGENCY for which State funds
are allocated. The effective State allocation date establishes
eligibility for the ADMINISTERING AGENCY to start reimbursable
work and seek reimbursement of funds. Any work done prior to the
effective allocation date is not eligible for reimbursement from
the SR2S funds.
4. The. STATE and ADMINISTERING AGENCY agree that SR2S funds
available for reimbursement to the ADMINISTERING AGENCY by the
STATE will be limited to the amount allocated and encumbered by
the STATE. Any additional funds made available by future
allocations will be encumbered on this PROJECT by use of a STATE
approved Allocation Letter and Finance Letter.
5. The ADMINISTERING AGENCY agrees to submit to the STATE,
Exhibit 24-B "Project Status Report" as required by the SR2S
Program Guidelines.
6. The ADMINISTERING AGENCY agrees to encumber the funds under
agreement and award the construction contract by June 30th of the
fiscal year in which funds are programmed. For projects unable to
meet this deadline, the ADMINISTERING AGENCY may request, in
Program Supplement 00-0203-C43- SERIAL
Page 2 of 5
5-6
1 J-SD-O-CHV
08/04/2006
SR2SL-5203(023)
SPECIAL COVENANTS OR REMARKS
writing, a time
Engineer (DLAE).
one year, may be
the new deadline
extension from the District Local Assistance
A one-time extension, for a maximum period of
granted by the DLAE. Projects unable to meet
may be dropped from the program.
7. The ADMINISTERING AGENCY agrees to provide contract award
information to the STATE when submitting first invoice for this
PROJECT. Attachment I of this PSA may be used for providing the
necessary contract award information.
8. The ADMINISTERING AGENCY agrees to submit the "Report of
Expenditures" to the DLAE within six (6) months after the project
completion in accordance with Section 17.5 of the Local
Assistance Procedures Manual (LAPM).
9. The ADMINISTERING AGENCY agrees to follow all relevant State
laws and requirements including the ,California Environmental
Quality Act (CEQA).
4. Any State and Federal funds that may have been 'encumbered for
this project are only available for disbursement for a period of
five (5) years and seven (7) years, respectively, from the: start
of the fiscal year(s) that those funds were appropriated within
the State Budget Act. All project funds not liquidated within
these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested and is approved by
the California Department of Finance per Government Code Section
16304. The exact date of each fund reversion will be reflected
in the approved finance letter(s) issued for this project.
Notwithstanding the unliquidated sums of project specific State
and Federal funding remaining and available to fund project work,
any invoice for reimbursement that is not submitted to the
Department on or before 60 days after that applicable fixed fund
reversion date will not be paid from that fiscal year's
encumbered funds because all of these unexpended funds will be
irrevocably reverted by the Department's Division of Accounting
on that date.
Pursuant to a directive from the State Controller's Office and
Progr~ Suppkeme~tOO-0203-C43- SBRIAL
Page 3 of 5
5-7
T
Il-SD-O-CHV
08/0412006
SR2SL-5203(023)
SPECIAL COVENANTS OR REMARKS
the Department of Finance, the last date to submit invoices for
reimbursed work in each fiscal year is May 15th in order for
payment to be made out of those then current appropriations.
Project work performed and invoiced after May 15th will be
reimbursed only out of available funding that might be encumbered
in the subsequent fiscal year, and then only when those funds are
actually allocated and encumbered as authorized by the California
Transportation Commission and the Department's Accounting Office.
5. Billing Cycle
ADMINISTERING AGENCY agrees to submit invoices in arrears for
reimbursement of participating PROJECT costs at least once every
six months commencing after the funds are encumbered for each
phase by the execution of this PROJECT PROGRAM SUPPLEMENT or by
STATE's future approval of an applicable Finance Letter. The
total of all invoiced amounts claimed, plus any required matching
funds, must not exceed the actual total cost allowable under this
PROGP~ SUPPLEMENT for all authorized and completed PROJECT.
engineering work, right of way acquisition, and construction.
If no costs have been invoiced for a six-month period,
ADMINISTERING AGENCY shall submit a written explanation (with
target billing date and target billing amount) of the absence of
PROJECT activity.
Should ADMINSTERING AGENCY fail to invoice for participating
PROJECT costs incurred (including a written explanation when no
invoice is submitted) within one year of the issuance of the
PROJECT authorization to proceed by STATE or from the next
invoice due date following the last PROJECT invoice, STATE may
de-obligate and reassign to another party any unexpended Federal
funds without notice to ADMINSTERING AGENCY. STATE may also not
process any future request for authorization to proceed submitted
by the ADMINSTERING AGENCY.
Final Billing
ADMINISTERING AGENCY agrees that it shall submit the Final
Invoice and Final Detail Estimate within 180 days of PROJECT
completion. ADMINISTERING AGENCY's failure to submit these
Program SupplementOO-0203-C43- SERIAL
Page 4 of 5
5-8
J I-SD-O-CHV
08/04/2006
SR2SL-5203(023)
SPECIAL COVENANTS OR REMARKS
documents will result in sanctions imposed upon ADMINISTERING
AGENCY by STATE in accordance with Chapter 17.6, "Consequences
For lion-Compliance", of the Local Assistance Procedures Manual.
De-obligate Federal Funds for Construction Phase
ADMINISTERING AGENCY agrees that if the estimated PROJECT
construction cost is less than the obligated amount for
construction by more than $50,000, that excess amount of federal
funds initially obligated is subject to de-obligation by STATE
once the project has been awarded by ADMINSTERING AGENCY.
Program SupplementOO-02C3-C43w SERZAL
Page 5 of 5
5-9
.--."'-.... ,
RESOLUTION NO. 19290
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING THE DESIGNATION OFTHE DEPUTY PUBLIC
WORKS DIRECTOR/CITY ENGINEER AS THE POSITION
AUTHORIZED TO EXECUTE. FOR AND IN BEHALF OF THE CITY
OF CHULA VISTA ALL .PROGRAM SUPPLEMENT"
AGREEMENTS AND RELATED DOCUMENTS, APPLICATIONS
AND REOUESTS FOR REIMBURSEMENTS FOR THE PURPOSE OF
OBTAINING CERTAIN FEDERAL FINANCIAL ASSISTANCE IN
ACCORDANCE WITH THE ADMINISTERING AGENCY - STATE
MASTER AGREEMENT FOR FEDERAL AID PROJECTS NO. 11-
5203
WHEREAS, on June 17, 1997. the Chula Vista City Council approved the Administering
Agency-State Master Agreement for Federal Aid Projects No. 11-5203: and
WHEREAS. the Master Agreement provides the basis for all the transactions required
through the State before Federal Aid funds can be released to the City: and
WHEREAS, this resolution will authorize the DepvtY Public Works Director/City Engineer
to execute for and in behalf of the City of Chula Vista all "Program Supplement'; agreements
and related documents, applications and requests for reimbursement for the purpose of
obtaining certain federal financial assistance in accordance with said Master Agreement for
Federal Aid Projects.
NOW, THEREFORE, BE IT RESOLVED that the CitY Council of the City of Chula Vista
does hereby approve the designation of the Deputy Public Works Director/City Engineer as the
position authorized to execute for and in behalf of the City of Chula Vista all 'Program
Supplement" agreements and related documents, applications and requests for reimbursement
for the purpose of obtaining certain federal financial assistence in accordance with the
Administering Agency-State Master Agreement for Federal Aid Projects No. 11-5203.
Presented by
Approved as to form by
..
~MhIJ(,(z)1.-':C1 )
._l''tJohn,{' Lippitt .
:.' Publfc Works Director
(~~~O
J'6l:lf1 M. Kaheny
, /
/ty Attorney
,
J
5-10
Resolution 19290
Page 2
PASSED. APPROVED, and ADOPTED by the City Council of the City of Chule Vista.
California, this 8~ day of December. 1998. by the fonowing vote:
AYES:
Councilmembers:
NAYS:
Councilmembers:
ABSENT:
Councilmembers:
ABSTAIN:
Councilmembers:
.o.T!EST:
~ C (2~iJd
8a....rl'f.A. ;t\u~helet, CIty Clerk
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF CHULA VISTA
Davis, Moot, Padilla, Salas and Harron
None
None
None
JJA./-f ~. or, /b:h TIIA
Shirley Honoff. Mayor
I. Beverly A. Authelet, City Clerk of Chula Vista, California, do hereby certify that the
foregoing Resolution No.1 9290 was duly passed, approved, and adopted by the City Council
at a regular meeting of the Chula Vista CitY Council held on the 8~ day of December, 1998.
Executed this B'" day aT December, 1998.
~ C ;;Ldd. fdl
Beverly A. AutheJet, City Clerk
5-11
'r
.,
ATTACHMEN1..-L
RESOLUTION NO. 2007-032
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING CALIFORNIA STATE FUNDS
UNDER THE SAFE ROUTES TO SCHOOL PROGRAM IN
THE AMOUNT OF $288,800 FOR THE "HARBORS IDE
ELEMENTARY SCHOOL TRAFFIC CALMING PROJECT'
WHEREAS, the California Department of Transportation (CalTrans) establishes and
administers the Safe Routes to School (SR2S) Program to fund the construction of bicycle and
pedestrian safety and traffic calming projects; and
WHEREAS, the City of Chula Vista applied for grant funding through the SR2S program
to improve pedestrian facilities adjacent to Harborside Elementary School; and
WHEREAS, the City of Chula Vista received word on July 28, 2006, that the grant
application had been approved.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista appropriates $288,800 from the State Grant Fund based upon revenue from the Safe Routes
to School Program, and $10,000 based upon developer deposit revenue to the Harborside
Elementary School Traffic Calming Project (TF-347).
Presented by
Approved as to form by
~.%?-R~
Scott Tulloch
City Engineer
<t""\)"~~{'~ .
Ann Moore \
City Attorney
5-12
Resolution No. 2007-032
Page 2
PASSED, APPROVED, and ADOPTED by the City Council of the City ofChula Vista,
California, this 6th day of February 2007 by the following vote:
AYES:
Councilmembers:
Castaneda, McCann, Ramirez, Rindone, and Cox
NAYS:
I
Councilmembers:
None
ABSENT:
Councilmembers:
None
Cheryl~y~
ATIEST:
-~UtL../~ 0
Susan Bigelow, MMe, City erk
lOr-
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certilY that the foregoing
Resolution No. 2007-032 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 6th day of February 2007.
Executed this 6th day of February 2007.
~116 ,-t ~~......J~
Susan Bigelow, MMC, City Cle
5-13
RESOLUTION NO. 2007-033
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ESTABLISHING A NEW CAPITAL
IMPROVEMENT PROJECT "HARBORSIDE ELEMENTARY
SCHOOL TRAFFIC CALMING" (TF-347), AND
APPROPRIATING FUNDS OF $288,800 IN STATE FUNDS,
$40,000 IN TRAFFIC SIGNAL FUNDS FOR CITY'S COST
SHARE, AND $10,000 IN DEVELOPER'S REMAINING
FUNDS
WHEREAS, the California Department of Transportation (CalTrans) establishes and
administers the Safe Routes to School (SR2S) Program to fund the construction of bicycle and
pedestrian safety and traffic calming proj ects; and
WHEREAS, the City of Chula Vista applied for grant funding through the SR2S program
to improve pedestrian facilities adjacent to Harborside Elementary School; and
WHEREAS, the City of ChuIa Vista received word on July 28, 2006, that the grant
application had been approved; and
WHEREAS, the City of Chula Vista has accepted the SR2S Program grant funds in the
amount of $288,800 to be applied towards the Harborside Elementary School Traffic Calming
Project; and
WHEREAS, in compliance with the grant application, the City is obligated to provide
$50,000 of matching funds to be applied towards the Project.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista hereby establishes a new Capital Improvement Project titled "Harborside Elementary
School Traffic Calming" (TF-347).
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista
appropriates $288,800 from the State Grant Fund (Account Number 73651) to be applied
towards the Harborside Elementary School Traffic Calming Project (TF-347).
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista
appropriates $40,000 from the available balance of the Traffic Signal Fund to the Harborside
Elementary School Traffic Calming project (TF-347).
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista
appropriates $10,000 in funds deposited with the City resulting from a development obligation
(Account Number DE1952) to be applied towards the City's cost sharing obligation for the
Harborside Elementary School Traffic Calming Project (TF-347).
5-14
Resolution No. 2007-033
Page 2
Presented by
Approved as to form by
;:;2c:--~?? e
Scott Tulloch
City Engineer
~1"~~
Ann Moore '
City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City ofChula Vista,
California, this 6th day of February 2007 by the following vote:
AYES:
Councilmembers:
Castaneda, McCann, Ramirez, Rindone, and Cox
NAYS:
Councilmembers:
None
ABSENT:
Councilmembers:
None
aLt~
Cheryl Cox, May
A TIEST:
- ~~
- ~11&l ~
Susan Bigelow, MMC, ity Cle
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA)
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2007-033 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 6th day of February 2007.
Executed this 6th day of February 2007.
- - ~I, 16,-- ~, ls'J ~
Susan Bigelow, MMC, City Clerk
5-15
ATIACHMENT _3
CITY OF CH1JLA VISTA DISCLOSURE STATEMENT
Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action
by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista
ejection must be filed. The following information must be disclosed:
1. List the names of all persons having a financial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
NIp"
2.
If any person * identified pursuant to (I) above is a corporation or partnership, list the names of all
individuals with a $2000 investment in the business (corporation/partnership) entity.
}lIp-
3.
If any person* identified pursuant to (1) above is a non-profit organization or trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
l'li!1
I
I
I
I
'I
!
I
!
.:1
~
:;
4. . Please identify every person, inCluding any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this matter.
~/A
5.
Has any person. associated with this contract had any financial dealings with an official.. of the
City ofChula Vista as it relates to this contract within the past 12 months? Yes_No~
NO
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IICitywide2000lhomelEngineerl TRAFFIClACAD DwgslST ANDARD DWGS (ACAD)ICIP PROJECTSITF-347HarborsideITF-
347Specs.doc
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I
I
If Yes, briefly describe the nature of the financial interest the official" may have in this conlract.
t--IIA
I
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6.
Have you made a contribution of more than $25.P'within the past twelve (12) months to a current
member of the Chula Vista City Council? No ~ Yes _ If yes, which Council member?
7.
Have you provided more than $340 (or an item of equivalent value) to an official** of the City
ofChula Vista in the past twelve (12) months? (T\)is includes being a source of income, money to
retire a legal debt, gift, loan, etc.) Yes _ No ~
I
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If Yes, which official** and what was the nature of item provided?
I
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Date:
!)-;).5-07
~~~
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Signature of Contractor! Applicant
I
iER.E5,cr E.. L-~ K t1.5
Print or type name of Contractorl Applicant
I
*
Person is defined as: any individual, firm, co-parmership, joint venture, association, social
club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county,
city, municipality, district, or other political subdivision, -or any other group or combination
acting as a unit.
I
**
Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member of a board, commission, or committee of the City, employee, or staff members.
.
I
I
.
.
15
IICitywide2000\homelEngineerITRAFFIC\ACAD DwgslST ANDARD DWGS (ACAD)\ClP PROlECTS\TF-347HarborsideITF-
347Specs.doc
.
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RESOLUTION NO. 2007-_
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND A WARDING
CONTRACT FOR THE "TRAFFIC CALMING
IMPROVEMENTS NAPLES STREET BY HARBORSIDE
ELEMENTARY SCHOOL (TF-347)" PROJECT TO LEKOS
ELECTRIC, INC. IN THE AMOUNT OF $80,640 AND
AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE
FUNDS IN THE PROJECT
WHEREAS, on September 26,2007, the City Engineer received four (4) sealed bids for
the "Traffic Calming Improvements Naples Street by Harborside Elementary School (TF-347)"
project; and
WHEREAS, the Environmental Review Coordinator has reviewed the proposed project
for compliance with the California Environmental Quality Act (CEQA) and has determined that
the project qualifies for a Class I Categorical Exemption pursuant to Section 15301 (Existing
Facilities) of the State CEQA Guidelines because it involves installation of various traffic
calming devices (crosswalk striping, speed signs, etc.) within an existing street. Thus, no further
environmental review is necessary; and
WHEREAS, the City received bids from four (4) contractors as follows:
CONTRACTOR BID AMOUNT
1. Lekos Electric, Inc. - EI Cajon, CA $80,640.00
2. HMS Construction, Inc. - San Marcos, CA $90,328.00
3. Zondiros Cornoration - San Marcos, CA $149,600.00
4. T & M Electric, Inc.- Santee, CA $1,013.745.00
WHEREAS, the low bid submitted by Lekos Electric, Inc. of EI Cajon, CA is below the
Engineer's estimate of $131,600.00 by $50,960.00. Lekos Electric, Incorporated has recently
installed a traffic signal project in the City with satisfactory performance. The bid submitted by
T & M Electric has some discrepancies with their unit prices on some of their bid items resulting
in a total bid amount of approximately $1 million; a bid significantly higher than any other bid
received and strictly due to said discrepancies; and
WHEREAS, the total cost of the design and construction of this project is estimated at
$161,768, which includes a $16,128 contingency and approximately $65,000 in staff time.
WHEREAS, the source of funding for this project is from a State Grant and a required
City match in the amounts of $111,768 (SR2SL 5203 (023)) estimated and up to $50,000
($10,000 Developer's deposit (Account # DE-1952) and $40,000 (Traffic Signal Fees)),
respectively; and
WHEREAS, the state grant will be provided to the City on a reimbursement basis. Staff
will process the first reimbursement invoice to Caltrans after the award of the project per the
program supplemental agreement special covenants number seven; and
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WHEREAS, contractors bidding this project were required to pay the State of California
prevailing wages to persons employed by them for the work under this project; and
WHEREAS, Staff requests that City Council waive the limitations related to change
orders identified in City Council Policy 574-01 to permit the Director of Public Works to
approve change orders as necessary up to the contract contingency amount; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept bids and award the contract for the "Traffic Calrning Improvements
Naples Street by Harborside Elemetary School (TF-347)" project to Lekos Electric, Inc. in the
amount of $80,640.00, authorize the expenditure from funds SR2SL 5203 (023), Developer's
Deposit Account # DE-1952, and Traffic Signal Fees, in the amounts $111,768, $10,000, and
$40,000, respectively; and
BE IT FURTHER RESOLVED that the City Council of the City Of Chula Vista does
hereby waive the requirements of City Council Policy 574-01 to permit the Director of Public
Works to approve change orders as necessary up to the contract contingency amount.
Jack Griffin
Director of Engineering and General Services
Presented by
K:\ENGINEERIRESOSlResos2007\1l-13-2007\TF347 Reso for Award.doc
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