The URL can be used to link to this page

Home My WebLink About2007/11/13 Item 4 CITY COUNCIL AGENDA STATEMENT ~\~ CITY OF J~CHULA VISTA 11/13/07, Item~ SUBMITTED BY: RESOLUTION REJECTING BIDS FOR OTAY PARK RECREATION CENTER EXPANSION (CIP NO. PR-277) AND DIRECTING STAFF TO RE-ADVERTISE THE PROJECT AND GENERAL SERVICE~~ . ITEM TITLE: REVIEWED BY: CITY MANAGER ASSISTANTCIT MANAGER =;.j 4/5THS VOTE: YES 0 NO ~ BACKGROUND On August 22, 2007 at 2:00 p.m., the Director of Engineering and General Services received six (6) sealed bids for the "Otay Park Recreation Center Expansion (CIP No. PR-277)" project. Due to the contractors being non-responsive and with advice from the City Attorney's Office, staff recommends all bids be rej ected and the proj ect be re-advertised for new bids. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class I Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the proposed project consists of minor alterations to an existing public facility involving no expansion of the facility's current use. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt resolution rejecting bids for Otay Park Recreation Center Expansion (CIP No. PR- 277) and directing staff to re-advertise the project. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION On Wednesday, August 22,2007 at 2:00 p.m., the Director of Engineering and General Services received six (6) sealed bids for the "Otay Park Recreation Center Expansion (CIP No. PR-277)" project. Strict adherence to the contract administration guidelines established by the State of California and by the Federal Community Block Grant programs is required to avoid potential loss of future funding. Upon close examination of the bid documents from all bids received, and with advice from the City Attorney's Office, several errors by the contractors cause the 4-1 11/13/07 Item-L Page 2 of3 received bids to be non-responsive. Staff recommends that Council reject all bids and direct staff to re-advertise the project. Once staff re-advertises the project, a mandatory pre-bid meeting will be held one week prior to the actual deadline for bid submittals. At the pre-bid meeting, staff will conduct a "question and answer" session with any interested prospective bidders to assist them in understanding the documents required for Community Block Grant projects and better assure we receive responsive bids. PROJECT BID RESULTS The City of Chula Vista's Engineering and General Services Department prepared the plans, contract documents and technical specifications for the "Otay Park Recreation Center Expansion (CIP No. PR-277)" CIP project. City staff also prepared and advertised the project for bidding. Staff received and opened bids on Wednesday, August 22, 2007 at 2:00 p.m. The lowest responsive bidder for the project was based on the contractor who submitted all required documents detailed in the contract documents and who submitted the lowest base bid for the project construction. None of the contractors submitted all required documents detailed in the contract documents. Bids from the six (6) contractors were received as follows (Bids sorted by the base bid amount): CONTRACTOR BASE BID I. Fordyce Construction - Santee, CA $391,754.00 2. M. A. Stevens Company - National City, CA $393,000.00 3. APC Inc. - ImperiaIBeach, CA $394,900.00 4. HAR Construction - Chula Vista, CA $438,831.00 5. Healey Construction - National City, CA $466,882.00 6. Randell Construction - San Diego, CA $549,000.00 The low bid from Fordyce is above the Engineer's estimated range of $220,000.00 to $250,000.00 by $141,754.00 or approximately 43.0%. The Engineer's estimate was prepared by the City's architectural consultant and was based on average unit prices for similar types of work completed recently. City Staff will incorporate the unit price bid results received into a database for future project cost estimates. Staffrecommends rejecting bids due to the contractors being non-responsive. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. 4-2 11/13/07 Item-A:- Page 3 of 3 FISCAL IMPACT There is no impact to the General Fund. The funds for these improvements have been provided from the Southwest Town Center Redevelopment Fund, Community Block Grant, and State Recreation Grants. Upon completion of the project, the improvements will require only routine City building maintenance. PROJECT BUDGET FOR CONSTRUCTION A. State Recreation Grants $80,000.00 B. Community Block Grant $220,000.00 C. Southwest Town Center Redevelopment Fund $300,000.00 TOTAL BUDGET FOR CONSTRUCTION $600,000.00 Prepared by: Don Brown, Sr. Project Supervisor, Engineering and General Services Department M:\General Services\GS Administration\Council Agenda\Otay Rec Center Expansion (PR277)\PR277 Reject August 2007.10192007.PGS.doc 4-3 RESOLUTION NO. 2007- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE REJECTION OF BIDS FOR OTAY PARK RECREATION CENTER EXPANSION PROJECT (CIP NO. PR-277) AND DIRECTING STAFF TO RE- ADVERTISE THE PROJECT. WHEREAS, City staff prepared the plans, contract documents and technical speci fications for the Otay Park Recreation Center Expansion Project (CIP No. PR-277); and WHEREAS, on Wednesday, August 22, 2007 at 2:00 p.m., the Director of General Services received six (6) sealed bids as follows: CONTRACTOR BASE BID l. Fordyce Construction - Santee, CA $391,754.00 7 M. A. Stevens Company - National City, CA $393,000.00 0 APC Inc. - Imperial Beach, CA $394,900.00 -'. 4. HAR Construction - Chula Vista, CA $438,831.00 5. Healey Construction - National City, CA $466,882.00 6. Randell Construction - San Diego, CA $549,000.00 and: WHEREAS, the City must strictly adhere to the contract administration guidelines established by the State of Califomia and by the Federal Community Block Grant programs to avoid potential loss of future funding; and WHEREAS, staff has closely examined the bid documents from all bids received and noticed several errors by the contractors that cause the bids to be non-responsive; and WHEREAS, staff recommends that the City Council reject all bids and direct staff to re- advertise the project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that it authorizes the rejection of all bids received on August 22, 2007 for the Otay Park Recreation Center Expansion Project (CIP No. PR277) and directs staff to re-advertise the project. Presented by Approved as to form by Jack Griffin Director of Engineering and General Services L/L~ 0 /;~~ fr'- Ann Moore City Attomey II:[N( ilNEER\RES()S',Resos2007\11-\ 3-07\PR277 RCS(l revisc:u by eC.dm: 4-4