HomeMy WebLinkAbout2007/11/13 Item 3
CITY COUNCIL
AGENDA STATEMENT
11/13/07, Item .~
SUBMITTED BY:
RESOLUTION ACCEPTING INFORMAL BIDS AND
AWARDING A CONTRACT FOR THE (LB-139) CIVIC CENTER
LIBRARY FLOORING IMPROVEMENTS PROJECT TO VILLAGE
CARPETS
DIRECTOR OF ENeINE . G AND GENERAL SERVICES ~~.
CITY MANAGER
ASSISTANT CITY ANAGER S-r-
4/STHS VOTE: YES 0 NO ~
ITEM TITLE:
REVIEWED BY:
BACKGROUND
Per section 1009 of the City's Charter, the Director of Engineering and General Services, in an
effort to secure competitive prices from interested contractors, invited three contractors to submit
informal bids for the construction of improvements to the Civic Center Library. The final date
for submittal of informal bids was October 25,2007.
RECOMMENDATION
That Council adopt the resolution accepting informal bids and awarding a contract for the Civic
Center Improvements (LB-139) to Village Carpets.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The Civic Center Library carpet improvements consist of carpeting the entrance through the
Reference sections. Specifications were prepared in house, and three contractors were invited to
submit informal bids.
CONTRACTOR BID
Village Carpets - El Cajon, CA $ 43,719.00
Coastal Flooring Inc. - Chula Vista, CA $ 46,072.45
Howard's Rug Company - San Diego, CA $ 49,310.00
3-1
11/13/07, Iteml
Page 2 of2
The apparent lowest bid by Village Carpets with a bid of $43,719.00 is below the project
estimate of $45,000. The contractor has done numerous projects with the City of Chula Vista.
The contractor's license has been verified and is in good standing.
So as not to disrupt the public activities within the library during normal business hours, the
work will be completed during non-business hours.
Wage Statement
The funding for this project is the Residential Construction Tax Fund (RCT), thus, prevailing
wage is not required.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the activity is not a
"Project" as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to
Section l5060(c) (3) of the State Guidelines the activity is not subject to CEQA. Thus, no
environmental review is necessary.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that the decision
concerns repairs, replacement, or maintenance of existing City facilities and, therefore, there is
not a material financial effect of the decision on the property holdings of the City Council
Members pursuant to California Code of Regulations sections 1 8704.2(b)(2) and l8705.2(b)(1).
FISCAL IMPACT
There is no impact to the General Fund as there are sufficient funds in the proj ect necessary for
completion. A breakdown ofproject costs is as follows:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $43,719.00
B. Contingencies ( aoorox. 10% oer Council oolicy) $6,281.00
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $ 50,000.00
FUNDS AVAILABLE FOR CONSTRUCTION
Residential Construction Tax (LB-136) $50,000
TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $50,000
Prepared by: Don Brown, Sr. Building Project Manager, Engineering and General Services Department
M:\General Services\GS Administration\Council Agenda\LB-139\Award contract, 11-13-07.doc
3-2
RESOLUTION 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING INFORMAL BIDS AND
AWARDING A CONTRACT FOR THE (LB-139) CIVIC
CENTER LIBRARY FLOORING IMPROVEMENTS PROJECT
TO VILLAGE CARPETS
WHEREAS, per Section 1009 of the City's Charter, the Director of Engineering and
General Services, in an effort to secure competitive prices from interested contractors, invited
three contractors to submit informal bids for the construction of improvements to the Civic
Center Library; and
WHEREAS, the Civic Center Library carpet improvements consist of carpeting the
entrance through the Reference sections; and
WHEREAS, specifications were prepared in house, and three contractors were invited to
submit informal bids as follows:
CONTRACTOR BID
Village Carpets - El Cajon, CA $ 43,719.00
Coastal Flooring Inc. - Chula Vista, CA $ 46,072.45
Howard's Rug Company - San Diego, CA $ 49,310.00
and;
WHEREAS, the apparent lowest bid by Village Carpets with a bid of $43,719.00 is
below the project estimate; and
WHEREAS, the total cost of construction IS estimated at $50,000, including
contingencies; and
WHEREAS, there is no impact to the General Fund as there are sufficient funds in the
project necessary for completion.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby accept informal bids and award a contract for the (LB-139) Civic Center
Library Flooring Improvements Project to Village Carpets.
Jack Griffin
Director of Engineering and General Services
Presented by
3-3