HomeMy WebLinkAbout2007/11/06 Item 4
CITY COUNCIL
AGENDA STATEMENT
ITEM TITLE:
~1::.. CITY OF
"'" -<: .~ (HULA VISTA
1/1~/o1 "-/..... 1-
111J'!Cl.Itt:i'. Item_
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND A WARDING A
CONTRACT FOR THE "SIDEWALK REPLACEMENT AT
VARIOUS LOCATIONS WITlllN THE CITY OF CHULA VISTA
,
CALIFORNIA FISCAL YEAR 2008-JY065N (CIP #GTSW08)"
PROJECT TO MJC CONSTRUCTION IN THE AMOUNT OF
$63,379, WAIVING COUNCIL POLICY 574-01, AND
AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE
FUNDS IN THE PROJECT
DIRECTOR OF ENGINEERING AND GENERAL SERVICEStJ~
CITY MANAGER 'tJ(re fi;cD&
ASSISTANT CITY MANAGER ~
4/5THS VOTE: YES D NO IZJ
SUBMITTED BY:
REVIEWED BY:
BACKGROUND
On October 10, 2007, the Director of Engineering and General Services received sealed bids for
the "Sidewalk Replacement at Various Locations within the City of Chula Vista, California FY
2008-JY065N" project. The project was included in the budget to remove and replace curbs,
gutters, sidewalks, and driveways displaced by differential settling, tree roots, etc., on various
City streets.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 2 Categorical Exemption pursuant to Section 15302 (Replacement or Reconstruction)
of the State CEQA Guidelines because the proposed sidewalk improvements involve the
replacement of existing facilities with new facilities in the same location and of substantially the
same purpose and capacity. Thus, no further environmental review is necessary.
RECOMMENDATION
That Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
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10/23/07, Item )
Page 2 of 4
DISCUSSION
On October 10, 2007, the Director of General Services received sealed bids for the "Sidewalk
Replacement at Various Locations within the City of Chula Vista, California FY 2008-JY065N"
project. The work consists of the removal and replacement of displaced curbs, gutters,
sidewalks, curb inlets, and driveways. The work includes excavation and grading, PCC
sidewalks, driveways, curbs & gutters, asphalt concrete pavement, removal and disposal of
existing improvements, traffic control, protection and restoration of existing improvements, other
miscellaneous work, and all labor, material, equipment, and transportation necessary for the
project. The annual Public Works Operations Street Maintenance budget includes funds for this
project. This contract covers the FY 2007-08 maintenance budget. Engineering staff prepared
plats, specifications, and advertised the proj ect.
The City received bids from five (5) contractors as follows:
CONTRACTOR BID
MJC Construction, Bonita, CA $63,379.00
Tri-Group Construction, Poway, CA $69,715.00
Koch-Armstrong, Lakeside, CA $82,883.35
Team C Construction, El Cajon, CA $85,166.00
Kirk Paving, Inc., Lakeside, CA $99,280.68
The low bid by MJC Construction is below the Engineer's estimate of $93,995.00 by $30,616.00
or 33%. MJC Construction has previously completed many capital improvement projects in the
city. Staff has contacted the references provided by the contractor. Staff has reviewed the low
bid and recommends awarding the contract to MJC Construction of Bonita, CA, for $63,379.00.
Attachment "A" shows the specific work to be done at each location and approximate quantities
of sidewalk, curb, gutter, and driveway to be installed. Approximately 5% of proposed work is
in the Montgomery area, 78% west ofI-805 but not in Montgomery, and 17% east ofI-805.
Tonight's resolution also authorizes the expenditure of the available contingencies for the
project. According to City Council Policy No. 574-01, if a change order exceeds the 'cumulative
contract change order aggregate amount allowable to be approved by the Director of Public
Works Operations, City Council approval is required. However, approval of tonight's resolution
will increase the Director of Public Works Operations' authority to approve change orders as
necessary up to the total contingency amount and funds available in the project. Authorization to
expend all available funds will allow us to remove and replace as many damaged concrete
improvements as possible using the available funds in the project. According to City Council
Policy No. 574-01, if a change order exceeds the cumulative contract change order aggregate
amount allowable to be approved by the Director of Public Works, City Council approval is
required. That amount totals $6,337.90. However, approval of tonight's resolution will increase
the Director of Public Works authority to approve change orders as necessary up to the
contingency amount of $31,621.00, an increase of $25,283.10 and authorize staff to expend all
available contingencies and increase the value of the contract as necessary due to unforeseen
circumstances. Unforeseen circumstances (i.e. poor subgrade, utility conflicts, increase of
quantities, etc.) may cause an increase in quantities beyond what was anticipated during the
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10/23/07, Item~
Page 3 of3
preparation of the project specifications. In addition, the contract includes additional locations,
which can be included with the contract, should funds become available in the project.
Disclosure Statement
Attachment "B" is a copy of the contractor's Disclosure Statement.
Wage Statement
The source of funding for this project is Gas Tax Funds. Contractors bidding this project were
not required to pay prevailing wages to persons employed by them for the work under this
project. Disadvantaged businesses were encouraged to bid through the sending of the Notice to
Contractors to various trade publications.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that the decision
concerns repairs, replacement, or maintenance of existing streets or similar facilities and,
therefore, there is not a material financial effect of the decision on the property holdings of the
City Council Members pursuant to California Code of Regulations sections 18704.2(b)(2) and
18705.2(b)(I).
FISCAL IMPACT
There is no fiscal impact as the funds for this project were appropriated to the Public Works
Department's operating budget.
FUNDS REOUlRED FOR CONSTRUCTION
A. Contract Amount $63,379.00
B. Contingencies (with additional locations) $25,621.00
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $89,000.00
FUNDS AVAILABLE FOR CONSTRUCTION
A. Street Maintenance Budget (16731-6401) $89,000.00
.
TOTAL FUNDS AVAILABLE FOR CONSTRUCTION $89,000.00
The General Fund will offset staff costs for design and inspections, estimated at $20,000.00. The
contract amount of $63,582.00 plus the contingencies and remaining funds in the project results
in a total construction cost of $89,000.00.
Upon completion of the project, the improvements will reqUIre only routine City street
maintenance.
ATTACHMENTS
A - Table - Location of Work
B - Contractor's Disclosure Statement
Prepared by: Jeff Moneda, Sr. Civil Engineer. Engineering and General Services Department
M:\General Services\GS Administration\Council Agenda\JY065\JYO~ewalk Rehab Award Al13 Oct 2007 jcmjg revised fina1.doc
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4-8
-,',TTACHMENT ~
THE CITY OF CHULA VISTA DISCLOSURE STATEMENT
Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action
by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of
certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista
election must be filed. The following information must be disclosed:
1. List the names of all persons having a financial interest in the property that is the subject of the
application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier.
-JAViEI2 JIMENE."'Z..
2. If any person" identified pursuant to (1) above is a corporation or partnership, list the names of all
individuals with a $1000 investment in the business (corporation/partnership) entity.
JAvJE:JZ. ~IHENE:'Z.
3. If any person" identified pursuant to (I) above is a non-profit organization or trust, list the names
of any person serving as director of the non-profit organization or as trustee or beneficiary or
trustor of the trust.
t\.J It>..
t
4. Please identify every person, including any agents, employees, consultants, or independent
contractors you have assigned to represent you before the City in this matter.
~^\J jEja.. ;:r, I"'lE NI'" 'Z-
14
M:\GENERA-1\DESI GN\JY065NUY065N-CONTRACT.DOC
4-9
5. Has any person' associated with this contract had any financial dealings with an official" of the
City of Chula Vista as it relates to this contract within the past 12 months? Yes --,-- No X
If Yes, briefly describe the nature of the financial interest the official" may have in this contract.
6. Have you made a contribution of more than $250 within the past twelve (12) months to a current
member of the Chula Vista City COlUlcil? Yes No Y If Yes, which Council member?
7. Have you or any member of your governing board (i.e. Corporate Board of DirectorslExecutives,
non-profit Board of Directors made contributions totaling more than $1,000 \lver the past four (4)
years to a current member of the Chula Vista City Council? Yes_No Y If Yes, which
Council member?
8. Have you provided more than $300 (or an item of equivalent value) to an official" of the City
of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to
retire a legal debt, gift, loan, etc.) Yes _ No V If Yes, which official" and what was
the nature of item provided? .
Date: Itl-ID-07
d~~
SIgnature of Contractorl Applic
-TAVIe.p- :::I"fHEI'-lE7-
Print or type name of Contractorl Applicant
· Person is defmed as: any individual, linn, co-partnership, joint venture, association, social club,
fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality,
district, or other political subdivision, -or any other group or combination actiog as a unit
., Official includes, but is not limited to: Mayor, Council member, Planning Commissioner,
Member ofa board, commission, or committee of the City, employee, or staff members.
15
M:\GENERA-1\DESIGN\JY065N\JY065N-CONTRACT.DOC
4-10
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND- AWARDING THE
CONTRACT FOR THE "SIDEWALK REPLACEMENT AT
V ARlOUS LOCATIONS WITHIN THE CITY OF CHULA
VISTA, CALIFORNIA FY 2008-JY065N" PROJECT TO MJC
CONSTRUCTION IN THE AMOUNT OF $63,379.00,
WAIVING COUNCIL POLICY 574-01, AND AUTHORIZING
THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL
AVAILABLE FUNDS FOR THE PROJECT
WHEREAS, on October 10, 2007, the Director of Engineering and General Services
received sealed bids for the "Sidewalk Replacement at Various Locations within the City of
Chula Vista, California FY 2008-JY065N" project (the Project); and
WHEREAS, the City received bids from five (5) contractors as follows:
CONTRACTOR BID
MJC Construction, Bonita, CA $63,379.00
Tri-GrouD Construction, Powav, CA $69,715.00
Koch-Armstrong, Lakeside, CA $82,883.35
Team C Construction, EI Caion, CA $85,166.00
Kirk Paving, Inc., Lakeside, CA $99,280.68
WHEREAS, the low bid by MJC Construction for $63,379.00 is below the Engineer's
estimate of$93,995.00 by $30,616.00, or 33 percent; and
WHEREAS, MJC Construction has done several capital improvement projects in the
City, and its work has been satisfactory; and
WHEREAS, there is currently $89,000 in the Street Maintenance budget (16731-6401)
which is composed of gas tax funds to fund this Project; and
WHEREAS, pursuant to Council Policy 574-01, the City Council shall consider all
change orders involving changes in the scope of the project, increases of contract amounts
greater than 10 percent for contracts up to $100,000, or aspects concerning the public health,
safety, or welfare; and
WHEREAS, staff recommends that the City Council waive Council Policy 574-01 to
give the Director of Public Works the authority to approve change orders as necessary to expand
the scope of the Project and expend all the funds available for the Project.
4-11
Resolution No. 2007-
Page 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ofChula Vista
as follows:
I. That it accepts bids and awards the contract for the "Sidewalk Replacement at
Various Locations within the City of Chula Vista, California FY 2008-JY065N"
project to MJC Construction in the amount of $63,379.00.
2. That it waives Council Policy 574-01 and authorizes the Director of Public Works to
expand the scope of the Project and expend all available funds for the Project.
Presented by
Approved as to form by
Jack Griffin
Director of Engineering and General Services
(A -yy(~
Ann Moore
City Attorney
H:\ENGINEER\RESOS\Resos2007\10-23-07\GTSW08 Reso for Award revised by ec.doc
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