HomeMy WebLinkAbout2007/10/16 Item 6
CITY COUNCIL
AGENDA STATEMENT
~~f:. CITY OF
~H~ CHULA VISTA
OCTOBER 16, 2007 Item jp
ITEM TITLE:
RESOLUTION ACCEPTING A GRANT FROM
THE KAISER FOUNDATION HOSPITALS, SOUTHERN
CALIFORNIA REGION COMMUNITY BENEFIT
CHARITABLE CONTRIBUTIONS PROGRAM FOR THE
IMPLEMENTATION OF A KAISER PERMANENTE
CHULA VISTA KIDS (KP/CV KIDS) HEALTH
PROMOTION PROGRAM, AND APPROP NG
FUNDS THEREFOR
CITY MANAGER
ASSISTANT CITY AGER
SUBMITTED BY:
REVIEWED BY:
4/5THS VOTE: YES 0 NO D
BACKGROUND
The Recreation Department has been awarded a one-year grant in the amount of $19,115
from the Kaiser Foundation Hospitals, Southern California Region Community Benefit
Charitable Contributions Program for the implementation of a Kaiser Permanente/Chula
Vista Kids in Dynamic Shape (KP/CV KIDS) Program, per the attached Letter of
Agreement and Memorandum of Understanding (MOD) (Attachments "A" & "B"). The
program's goal is to promote healthy eating and increase physical activity for children
through focus on families. Funding will provide all equipment, course materials, staffing,
community outreach, coordination and support for one six-week session of the program.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed aCllvlty for
compliance with the California Environmental Quality Act (CEQA) and has determined
that the activity is not a "Project" as defined under Section 15378 of the State CEQA
Guidelines because it does not involve a physical change to the environment; therefore,
pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject
to CEQA. Thus, no environmental review is necessary.
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OCTOBER 16, 2007 Item lL
Page 2 of3
RECOMMENDATION
That Council adopt the resolution accepting the grant from Kaiser Foundation Hospitals,
amending the FY08 Recreation Department budget by appropriating $5,985 in Personnel
Services and $13,130 in Supplies and Services based on unanticipated revenue.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
Need for the Program
As noted by Healthy Eating Active Communities (HEAC), childhood obesity is at
epidemic levels in western Chula Vista.l The rate of children who are overweight in the
79th Assembly District, including zip codes 91910 and 91911, is 36% and 42.6%
respectively. With overweight children facing a greater risk of developing health
problems, HEAC is working closely with its grantees and the City of Chula Vista to
address obesity and diabetes among children.
Proposed Program
The Department has been offered an opportunity to partner with Kaiser Permanente to
provide a unique health promotion program, Kaiser's Kids in Dynamic Shape (KP KIDS)
Program.2 This program, designed for children age 5-12 years and their family members
(at least one parent or caregiver is req]lired to attend the program with their child), will be
held at Otay Recreation Center January II-February 15, 2008.
Otay Recreation Center was selected given its location in the area targeted by HEAC, and
the fact that one of the grant eligibility requirements of the Community Benefit
Charitable Contributions Program is "access to healthcare and services for vulnerable
populations" and "community health improvement". Once the program becomes fully
operational and self-sustaining, additional areas of the City may be added.
The KP/CV KIDS session offers a weekly 90 minute class which includes 30 minutes of
nutrition, 30 minutes of physical activity and 30 minutes of behavior change education
for the children and family members. The program fee of $40 per child ($50 non-
resident) is made possible through scholarship funding provided by the grant and is
approximately 50% of what Kaiser charges for the same program in one of its facilities.
For future programs not covered by the grant or additional outside funding, an $80-90
registration fee will be necessary to cover costs.
The accessibility of the Otay Recreation Center and other City recreation facilities will
provide residents with an opportunity to access this program in a convenient and fun,
recreational setting that may be more inviting than a traditional medical facility. The KP
KIDS Program is also being initiated in the cities of Venice, North Valley and EI Cajon.
1 Healthy Eating, Active Communities (HEAC), a four-year initiative funded by the California Endowment,
addresses childhood obesity and diabetes by improving food and physical activity environments.
2 The Kaiser Permanente Kids in Dynarnic Shape (KP KIDS) Program was originally designed and
implemented in a medical setting by staff at Kaiser Permanente Panorama City.
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OCTOBER 16, 2007 Item Co
Page 3 of3
Program Obiectives and Expected Outcomes
Program objectives include providing participating children and their families with (1)
information on how to choose, shop and prepare nutritious, healthy and well-balanced
meals, (2) games and physical activities for the whole family to enjoy and become
physically fit, and (3) parent behavior modification skills and motivational techniques to
get children healthy and in better shape.
Expected outcomes for participating children and family members include (1) eating
smaller portions and making healthier food choices, (2) eating five helpings of fruits &
vegetables per day, (3) cutting down on juice and soda, (4) lirniting "screen time", and (5)
increasing physical activity levels.
Long-t= Strategies for the Program
Upon completion of the initial KP/CV Kids Program, any additional programs offered by
the Department will need to be fully supported by fees charged to the participants.
However, in order to keep the cost of the program as low as possible to make it accessible
to the greatest number of children possible, the Department will pursue additional grants
and sponsorships by local service organizations, agencies and businesses.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property
holdings within 500 feet of the boundaries of the properties that are the subject of this
action.
FISCAL IMPACT
The FY08 General Fund budget for the Recreation Department is proposed to be
amended by $19,115 for the Kaiser Permanente/Chu1a Vista Kids in Dynamic Shape
(KP/CV KIDS) Program, funded by the Kaiser Foundation Hospitals, Southern California
Region Community Benefit Charitable Contributions Program. The $19,115 grant will
be allocated as follows: $5,985 in Personnel Services and $13,130 in Supplies and
Services. There will be no impact to the General Fund. Full payment of the grant award
will be made to the City following Kaiser's receipt of the signed contract.
Any additional sessions of the program will be offered on a cost-recovery basis only,
with revenue generated from class fees and/or potential, additional public/private
partnerships fully covering all program expenditures.
ATTACHMENTS
Attachment A-Letter of Agreement, Kaiser Foundation Hospitals, Southern California
Region Community Benefit Charitable Contributions Program
Attachment B-Community Clinic/Organization Memorandum of Understanding for
Kaiser Permanente Kids in Dynamic Shape (KP KIDS) Program
Prepared by: Brian Cox, Principal Recreation Manager, Recreation Department
6-3
LEITER OF AGREEMENT
KAISER FOUNDATION HOSPITALS ,SOUTHERN CALIFORNIA REGION
COMMUNITY BENEFIT CHARITABLE CONTRIBUIIONS PROGRAM
Access to Health CarliServices for Vulnerable Populations Grant Programs
This Letter of Agreement (hereinafter "Agreement") Regarding Community
Benefit Funds ("Memorandum"), dated as of the September 4,2007, is entered into by and
between Kaiser Foundation Hospitals, a California nonprofit, public benefit corporation
(hereinafter "KFH" ) and City of Chula Vista Recreation Department ("Donee"), [a California
nonprofit, public benefit corporation, that is exempt from federal income tax under section 50 I
(c)(3) of the Internal Revenue Code or a charter city organized in the State of California and not
subject to federal or state income tax]
This Agreement sets forth the understanding of the parties hereto as to the
terms and conditions under which KFH shall donate funds in the amount of $19,115.00
("Donation") for a one year funding period beginning April 2007 through May 2008.
Such terms and conditions are as follows:
1. Tax Exemption Status: Donee represents that at all times relevant herein, it is a
California nonprofit public benefit corporation exempt from federal income taxes under
section 501 (c)(3) of the Internal Revenue Code or [ a charter city organized in the State of
California and not subject to federal or state income tax].
2. Purpose of Donation. Donee shall use entire Donation to support the specific
goals, objectives, activities, and outcomes as stated in the Donee's Evaluation Plan.
3. Expenditure of Funds. This Donation (together with any income earned upon
investment of grant funds) is made for the purpose outlined in the Donee's Evaluation
Plan and may not be expended for any other purpose without KFH's prior written
approval.
4. Prohibited Uses. In no event shall Donee use any of the funds from this
Donation to (a) support a political campaign, (b) support or attempt to influence any
government legislation, except making available the results of non-partisan analysis,
study or research- or (c) grant an award to another party or for any purpose other than
one specified in Section 170(c)(2)(b) of the Internal Revenue Code of 1986 as amended.
5. Return of Funds. KFH reserves the right to discontinue, modify or withhold
payments to be made under this Agreement or to require a total or partial return of any
funds, including any unexpended funds under the following conditions:
(a) If KFH, in its sole discretion, determines that the Donee has not performed in
accordance with this Agreement or has failed to comply with any term or condition of
this Agreement
(b) If Donee loses its status as an eligible donee under Paragraph 1 above.
(c) Any portion of the funds is not used for the approved purpose.
(d) Such action is necessary to comply with the requirements of any law or
regulation applicable to Donee or to KFH or to this Donation.
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5. Records, Audits and Site Visits. KFH is authorized to conduct audits, including
on-site audits, at any time during the term of this Donation and within four years after
completion of the Donation. Donee shall allow KFH and its representatives, at its
request, to have reasonable access during regular business hours to Donee's files,
records, accounts, personnel and client or other beneficiaries for the purpose of making
such audits, verifications or program evaluations as KFH deems necessary or
appropriate concerning this Donation. Donee shall maintain accounting records
sufficient to identify the Donation and to whom and for what purpose such funds are
expended for at least four (4) years after the Donation has been expended.
6. No Assignment or Delegation. Donee may not assign, or otherwise transfer, any
rights or delegates any of Donee's obligations under this Agreement without prior
written approval from KFH.
7. Records and Reports. Donee shall submit a written status report to KFH within
45 calendar days of each six-month period following the grant award using the Interim
report format provided by KFH to detail the expenditure of the Donation and Donee's
progress toward achievement of the purpose for which the Donation was made.
Donee shall submit a written Final report to KFH no later than 45 calendar days after
the completion of the grant period using the Final Report format provided by KFH.
Donee shall submit an evaluation report, as part of the final written status report, to
KFH detailing program results as defined in the evaluation plan. Donee shall be primarily
responsible for the content of the evaluation report. IfKFH determines lRB approval is
necessary, as part oftbe evaluation process, Donee shall follow KFH lRB approval processes
and procedures.
8. Required Notification. Donee is required to provide KFH with immediate
written notification of any change in Donee's tax exempt status or when Donee is
unable to expend the grant funds for the approved purposes described in the
Evaluation Plan.
9. Identification of KFH. Donee shall identify KFH as a supporting organization in
all published material relating to the subject matter of this Donation. Whenever
possible and appropriate, Donee shall publicly acknowledge KFH for this Donation.
10. Equal Emplovment Opportunity. Donee agrees to comply with and be bound by
the nondiscrimination and affirmative action clauses contained in: Executive Order
11246, as amended, relative to equal opportunity for all persons without regard to race,
color, religion, sex or national origin; the Vocational Rehabilitation Act of 1973, as
amended, relative to the employment of qualified handicapped individuals without
discrimination based upon their physical or mental handicaps; the Vietnam Era
Veterans Readjustment Assistance Act of 1974, as amended, relative to the employment
of disabled veterans and veterans of the Vietnam Era, and the implementing rules and
regulations prescribed by the Secretary of Labor in Title 41, Part 60 of the Code of
Federal Regulations (CFR).
11. Immigration Act Reauirements. Donee shall comply during the term of this
Agreement with the provisions of the Immigration Reform and Control Act of 1986 and
6-5
any regulations promulgated thereunder. Donee hereby certifies that it has obtained a
properly completed Employment Eligibility Certificate (INS Form 1-9) for each worker
performing services related to the program described in the Evaluation Plan.
12. Licensing and Credentials. Donee agrees to maintain, in full force and effect, all
required governmental or professional licenses and credentials for itself, its facilities
and for its employees and all other persons engaged in work in conjunction with this
Donation.
13. Payment of Donation. First Payment by KFH will be contingent upon a signed
Agreement between KFH and Donee. Subsequent payments (if any) are contingent
upon compliance with this Agreement, including timely receipt of reports as outlined in
Paragraph 7 above.
K~se1J:ion ~s
By:. ./ J.A//'vt
Diane Strum
Director, Community Benefit
Donee
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as or the date first above ",:ritten.
By:
Executi e Director
Buck Martin
Director of Recreation
City of Chula Vista
6-6
COMMUNITY CLINIC/ORGANIZATION MEMORANDUM OF UNDERSTANDING FOR
KAISER PERMANENTE KIDS IN DYNAMIC SHAPE (KP KIDS~ PROGRAM
The Kaiser Permanente Kids in Dynamic Shape (KP KIDS) program was developed and
copyrighted by Kaiser Permanente Panorama City Medical Center (KPPC). The KP KIDS
Program will be overseen by Kaiser Permanente Regional Health Education. The program is
available in English and Spanish. Each program consists of a six-session workshop. Each
session is 1.5 hours and should be delivered once a week for six weeks. The KP KIDS
program shall be facilitated by two trained professionals such as a registered dietitian and/or
behaviorist and/or health educator (unless otherwise agreed). As such, implementation of the
program must comply with the standards set forth by the KP KIDS program.
This agreement between Kaiser Permanente, Regional Health Education and
City of Chula Vista Recreation Department isvalidbeginningAugust21,2007.
(Organization/Clinic)
A. The Organization/Clinic agrees to:
1. Complete the Request Form.
2. Review, sign, and return this MOU at least 2 weeks prior to the KP KIDS training.
3. Identify and send 2 staff members (see above staffing) to complete the one-day
training program.
4. Implement KP KIDS within 2 to 3 months after the training.
5. Identify and secure space to implement the KP KIDS program.
6. Implement KP KIDS for at least 1 year and offer a minimum of two complete
6-session programs.
7. Deliver the curriculum content as written and follow the process/order of the
information.
8. Have two staff members co-teach KP KIDS.
9. Use the program participant post survey and submit a copy to Kaiser
Permanente.
10. Send copy of post survey and sign-in sheet to Kaiser Permanente.
11. Share planned class dates, location etc. for each year with Kaiser Permanente.
12. Participate in quarterly conference calls to dialogue, network, and share/receive
program feedback/updates and sharellearn about best practices.
13. Complete a program questionnaire provided by Kaiser Permanente to assess how
KP KIDS is being implemented at the new site.
14. Forward all items above to Kaiser Permanente Regional Health Education by
mail, fax, or e-mail (Martha Valencia, Kaiser Permanente, Health Education
393 E. Walnut Street, Pasadena CA 91188 (Martha.r.valencia@kp.oro;
626-564-3647 fax).
15. Credit any promotional flyers/materials for KP KIDS to Kaiser Permanente.
NON-PROFIT COMMUNITY BASED ORGANIZATION AND AGENCIES
1
6-7
B. Kaiser Permanente Regional Health Education (KPRHE) agrees to:
1. Allow community organizations to observe a KP KIDS program at a Kaiser
Permanente site.
2. Provide the one-day training and training materials.
3. Provide participant manuals.
4. Provide basic start-up program equipment:
. Stadiometer for measuring heights
. 9-inch cones (40)
. 24-inch color hoops (12) (6 colors)
. 5-inch color bean bags (60) (6 colors)
. Coated foam balls, soccer (5)
. Coated foam balls, basketball (5)
. Coated foam balls, turbo football (3)
. Pedometers
5. Provide all instructor materials. Each community organization will receive a
comprehensive set of materials (multiple sites will each receive a master set),
which includes a CD-ROM and a print copy of the entire KP KIDS Program
Curriculum.
6. Provide master copies. The CD-ROM will contain both English and Spanish copies
of curricula, activity handouts, sample roster, post survey, and sample promotional
materials. The community organization may tailor some information from
promotional material to reflect its location and specific contact information about its
program.
7. Review the latest literature and guidelines to update program content.
8. Send out a questionnaire to assess how KP KIDS is being implemented at sites.
9. Share feedback from community organizations with the KP Program Review
Committee. The committee will provide oversight and direction for program review
and modification and will be the final deciding authority on all major modifications.
· The review committee will meet bi-annually to review input and feedback
submitted by organizations. Recommended modifications related to program
structure, content, and delivery will be decided using an evidence-based
approach.
· Input for program revisions and modifications will be based on the following:
o Minor Modification (e.g., changes in snacks/recipes, substitution of
exercise, etc.) will be discussed and changes will be made based on
group consensus.
o Major Modification (program structure, curriculum content, nutrition and
activity handouts, etc.) will be discussed between the review committee
and organization(s). Recommendations will be made by the review
committee for implementation.
. As appropriate, program changes will be adopted and
implemented regionwide.
NON-PROFIT COMMUNITY BASED ORGANIZATION AND AGENCIES
2
6-8
-.
,--~~~
---. !
C. Organization/Clinic has permission to use the KP KIDS materials and resources
contingent upon the following guidelines:
1. The KP KIDS program must only be used for educational purposes. Educational
purposes are limited to the training provided to organization/agency employees and
volunteers. KPPC is the owner and holds the copyright of the product(s) and must
be acknowledged in all print and electronic media as the original developer and
copyright holder of the product(s) [Credit Line: Adapted from the KP KIDS TM
Program, Kaiser Permanente Panorama City Medical Center].
2. KPPC is the master trainer of the KP KIDS program.
3. The program and materials may only be reproduced and distributed for the sole
purpose of administering the KP KIDS program for educational purposes. Any
other use of the program in whole or part is strictly prohibited.
4. Rights to copy and utilize this product are limited, non-exclusive, and non-
transferable.
5. Content information may not be added or excluded in any way, shape, or form
during program implementation.
6. Derivatives of the program may not be created or modified for use in another
program without prior written consent from KPPC. Users of the program cannot
commercially exploit the program or any material derived from or based upon it.
7. KPRHE must be contacted for permission to reproduce or distribute the program or
any material derived or adapted from the program for any use not specifically
granted in this agreement.
8. This agreement may be terminated without cause by KPRHE upon a 3D-day written
notice.
Sincerely,
Denise Schaefer
Regional Director, Health Education
Kaiser Permanente Southern California
NON-PROFIT COMMUNITY BASED ORGANIZATION AND AGENCIES
3
6-9
I have read the above information and I agree
the implementation and sponsorship of th ro
conditions set forth concerning
Si nature administrator or desi Date: 9/20/07
Printed Name: Buck Martin
Title: Director of Recreation
Organization: City of Chula Vista Recreation Department
Complete Address: 276 Fourth Avenue, Chula Vista, CA 91910
Phone: (b19) 4U9-b9/9 Fax: (619) 409-5925 E-mail: bmartin@ci.chula-vista.ca
us
Si nature administrator or desi nee: /1
Printed Name: Di ane Strum
Title: Director of Government and Community Relations
Organization: Kai ser Permanente, San Di e90 Servi ce Area
Complete Address: 4647 Zi on Avenue, San Di ego, CA 92120
Phone: (619) 528-7283 Fax: (619) 528-7535
Date: 10 10/07
E-mail: di ane. c. strum@kp.org
NON-PROFIT COMMUNITY BASED ORGANIZATION AND AGENCIES
4
6-10
RESOLUTION NO. 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING A GRANT FROM THE KAISER
FOUNDATION HOSPITALS, SOUTHERN CALIFORNIA
REGION COMMUNITY BENEFIT CHARITABLE
CONTRIBUTIONS PROGRAM FOR THE IMPLEMENTATION
OF A KAISER PERMANENTE CHULA VISTA KIDS (KP/CV
KIDS) HEALTH PROMOTION PROGRAM, AND
APPROPRIATING FUNDS THEREFOR,
WHEREAS, childhood obesity is at epidemic levels in western Chula Vista; and
WHEREAS, with overweight children facing a greater risk of developing health
problems, the City of Chula Vista is working with community groups to address obesity and
diabetes among children; and
WHEREAS, the Recreation Department has been offered an opportunity to partner with
Kaiser Permanente to provide a unique health promotion program, Kaiser's Kids in Dynamic
Shape (KP KIDS) Program; and
WHEREAS, this program will be held at Otay Recreation Center from January II, 2008,
through February 15,2008; and
WHEREAS, once the program becomes fully operational and self-sustaining, additional
areas of the City may be added; and
WHEREAS, the program fee of $40 per child ($50 non-resident) is made possible
through scholarship funding provided by the grant and is approximately 50 percent of what
Kaiser charges for the same program in one of its facilities; and
WHEREAS, Program objectives include providing participating children and their
families with: (1) information on how to choose, shop and prepare nutritious, healthy and well-
balanced meals; (2) games and physical activities for the whole family to enjoy and become
physically fit; and, (3) parent behavior modification skills and motivational techniques to get
children healthy and in better shape; and
WHEREAS, upon completion of the initial KP/CV Kids Program, any additional
programs offered by the Department will need to be fully supported by fees charged to the
participants; and
WHEREAS, the FY08 General Fund budget for the Recreation Department is proposed
to be amended by $19,115 for the Kaiser Permanente/Chula Vista Kids in Dynamic Shape
(KP/CV KIDS) Program, funded by the Kaiser Foundation Hospitals, Southern California
Region Community Benefit Charitable Contributions Program; and
J:\Alloml:y\RESQ\GRANTS\Kais=r Hospital Foundations lor KP..cY Kids_lo..l6-07.doc
6-11
Resolution No. 2007-
Page 2
WHEREAS, the $19,1l5 grant will be added to the General Fund and allocated as
follows: $5,985 in Personnel Services and $13,130 in Supplies and Services.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista
does hereby accept a grant from the Kaiser Foundation Hospitals, Southern California Region
Community Benefit Charitable Contributions Program for the implementation of a Kaiser
Permanente Chula Vista Kids (KP/CV Kids) health promotion program, and appropriating funds
therefore.
BE IT FURTHER RESOLVED, that the $19,115 grant will be added to the General Fund
and allocated as follows: $5,985 in Personnel Services and $13,130 in Supplies and Services.
Presented by
Approved as to form by
-S\f~.'(""~~Q.)l\
Ann Moore \
City Attorney
Buck Martin
Director of Recreation
J:lAl1omey\RESO\GRANTS\Kaiser Hospital Foundations for KP-CV Kjds_10-16.07.do~
6-12
PUBLIC COMMENTS
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