HomeMy WebLinkAbout2007/10/16 Item 5
CITY COUNCIL
AGENDA STATEMENT
~~ CITY OF
'= -<: ,~ CHULA VISTA
10/16/07, Iteml
ITEM TITLE:
RESOLUTION ACCEPTING INFORMAL BIDS AND
AWARDING A CONTRACT FOR THE NORTH PONY LEAGUE
FIELD IMPROVEMENTS AT EUCALYPTUS PARK (PR-286)
PROJECT TO MERZ CONSTRUCTION, INC.
SUBMITTED BY:
DIRECTOR OF ENGINEERING AND GENERAL SERVICES ~ .
CITY MANAGER /# ~ II
ASSISTANT CIT~;~R
4/5THS VOTE: YES 0 NO [;2;J
REVIEWED BY:
BACKGROUND
Per section 1009 of the City's Charter, the Director of Engineering and General Services, in an
effort to secure competitive prices from interested contractors, invited four contractors to submit
informal bids for the construction of improvements to the North Pony League Field at
Eucalyptus Park. The fmal date for submittal of informal bids was April 12, 2007. This deadline
was extended to May 9,2007 due to a lack ofresponse to the original request for bids.
RECOMMENDATION
That Council adopt the resolution accepting informal bids and awarding a contract for the North
Pony League field improvements at Eucalyptus Park (PR-286) project to Merz Construction, Inc.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
The North Pony League Field Improvements at Eucalyptus Park (PR-286) project was approved
by the City Council during the Fiscal Year 2006-07 CIP process. The project provides for
various improvements to the North Pony League Fields including, but not limited to, removal
and replacement of shed, relocation and installation of sprinklers and installation of chain link
fence with gate.
Plans and specifications were prepared in house, and four contractors were invited to submit
informal bids, however only one contractor responded.
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10/16/07, Item~
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CONTRACTOR BID
Merz Construction, Inc., Spring Valley, CA $27,574.00
Dynalectric, San Diego, CA No Bid Submitted
Chula Vista Electric, Chula Vista, CA No Bid Submitted
Berg Electric, Escondido, CA No Bid Submitted
The apparent lowest bid by Merz Construction, Inc., $27,574.00, is below the project estimate.
Merz Construction Inc. has successfully completed other projects with the City such as the
Marketplace within the Civic Center Library, trash enclosures and various items at the Animal
Care Facility. The contractor's license has been verified and is in good standing.
Wage Statement
The funding for this project is State Recreation Grant funds. Therefore this is a prevailing wage
project.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed project for compliance with
the California Environmental Quality Act (CEQA) and has determined that the project qualifies
for a Class 1 categorical exemption pursuant to Section15301 [Existing Facilities] of the State
CEQA Guidelines. Thus, no further environmental review is necessary.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings ofthe City Council and has found no property holdings
within 500 feet of the boundaries of the property of which is the subject of this action.
FISCAL IMPACT
There is no impact to the General Fund as there are sufficient funds in the project necessary for
completion. Breakdown of project costs is as follows:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $27,574
B. Staff Costs $4,000
C. ContiIlgencies (10% per Citypolicv) $2,757
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $34,331
FUNDS A V AILABLE FOR CONSTRUCTION
State Recreation Grant Funds $34,331
TOTAL FUNDS A V AILABLE FOR CONSTRUCTION $34,331
ATTACHMENTS
None.
Prepared by: Dick Thompson, Sr. Building Project Manager, Engineering and General Services Department
J:\General Services\GS Adrninistration\Council AgendaW Pony League at Eucalyptus Park\PR286 N Pony League jg revisions.doc
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RESOLUTION 2007-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING INFORMAL BIDS AND
A WARDING A CONTRACT FOR THE NORTH PONY
LEAGUE FIELD IMPROVEMENTS AT EUCALYPTUS PARK
(PR-286) PROJECT TO MERZ CONSTRUCTION, INC.
WHEREAS, the North Pony League Field Improvements at Eucalyptus Park (PR-286)
project was approved by the City Council during the Fiscal Year 2006-07 CIP process; and
WHEREAS, the project provides for various improvements to the North Pony League
Fields including, but not limited to, removal and replacement of the electrical equipment,
removal of the old existing shed, relocation and installation of sprinkler controllers, and
installation of chain link fence with gate for protection; and
WHEREAS, plans and specifications were prepared by Salhi and Salhi Engineering
Company; and
WHEREAS, pursuant to City of Chula Vista Charter section 1009, staff invited four
contractors to submit informal bids; however only one contractor responded as follows:
CONTRACTOR BID
Merz Construction, Inc., Spring Valley, CA $27,574.00
Dynalectric, San Diego, CA No Bid Submitted
Chula Vista Electric, Chula Vista, CA No Bid Submitted
Berg Electric, Escondido, CA No Bid Submitted
WHEREAS, the bid by Merz Construction, Inc. is below the estimated cost of the
project; and
WHEREAS, there is no impact to the General Fund as there are sufficient funds in the
project account necessary for completion; and
THEREFORE, BE IT RESOLVED, by the City Council of the City of Chula Vista that it
accepts the informal bid and awards a contract for the North Pony League Field Improvements at
Eucalyptus Park (PR-286) project to Merz Construction, Inc.
Presented by
Approved as to form by
~t~ It /C~ r
Ann Moore
City Attorney
Jack Griffin
Director of Engineering and General Services
H:\ENG1NEER\RESOS\Resos2007\ I O-16~07\PR286 revised by jack and ec.doc
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